Executive administrative assistant jobs in South Bend, IN

Reports to a Vice President. Responsible for providing general administrative assistance including scheduling meetings, taking minutes, coordinating travel arrangements, greeting visitors, responding to telephone calls, preparing communications and detailed reports and completing special projects. Position requires initiative, independent judgment, and the ability to interact effectively with personnel at all levels of the organization, community business leaders, and members of the general public. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Office/Department Duties * Performs secretarial duties and provides support for the executive office. * Completely and accurately types correspondence and documents within requested deadlines. * Proofreads documents to ensure correct spelling, grammar, and format. * Records minutes for miscellaneous department meetings. * Answers all calls in courteous and helpful manner. * Takes complete and accurate messages and relays to appropriate personnel. * Coordinates and manages the calendar for an Executive Leader. * Directs visitors to proper location. * Responds to requests for information and answers general questions regarding policies and procedures or other department matters as appropriate. * Interacts with patients, visitors, employees, Board Members, physicians, and outside agencies in a professional manner. * Orders office supplies and floor stock for Administration. * Responsible for credit card maintenance and reconciliation for Executive Leader. * Prepare and distribute Administration Nursing Call Schedule. * Complete and process travel reimbursement for Executive Leader. * Code invoices in P2P for Administration. * Approve classroom and conference line requests and prepare weekly room schedule for distribution. * Approve payroll. Contribute to the overall effectiveness of the department * Completes other job-related duties and projects as assigned ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of High School Diploma or Equivalent. Minimum of 1 year experience is required. Experience using Microsoft Office products (Word, Excel, etc.) Knowledge & Skills * Must be familiar with all aspects of secretarial work and be able to respond to duties effectively. * Keyboarding skills 50 wpm is required. * Responsible for preparing reports; takes notes; composes letters using proper rules of spelling and punctuation. * Training equivalent to commercial school graduate with special emphasis in business and secretarial courses is preferred. * Need to meet and work with contacts effectively. * Must be tactful, discreet, and maintain confidentiality of various hospital information. * Ability to multi task and work with minimal supervision. Working Conditions * Works in a hospital and patient care environment. Physical Demands * Intermittent sitting, standing, walking.

Executive Assistant to the Provost and Dean of Faculty Department: Academic Administration Reports to Supervisor: Provost and Dean of Faculty FLSA: Exempt Holy Cross College's Mission: The Mission of Holy Cross College is to educate and form global citizens with the competence to see and the courage to act. Holy Cross is a Catholic college that advances the apostolic mission of the Brothers of Holy Cross. Our practical, experiential, liberal arts curriculum applies timeless truths to contemporary life and leads people to wholeness in the image of Christ. Our hiring practices reflect this missional commitment to being a Christ-centered institution. All administrators, faculty and staff are called to assist students in their formation to be Christ-like students and thus must embrace and advance the Holy Cross mission of the College in all professional activities. Typical Schedule: M-F 8am - 5pm. Occasional evenings or weekends may be necessary to support academic events. Purpose: The Executive Assistant to the Provost and Dean of Faculty provides advanced executive-level administrative and operational support. This position serves as a key liaison between Academic Affairs and all campus constituencies-including faculty, staff, students, and external partners-and ensures the efficient coordination of the Provost and Dean's offices. The ideal candidate is a highly organized, detail-oriented professional with excellent judgment, discretion, and the ability to manage complex priorities in a dynamic academic environment. Essential Job Duties: Administrative and Executive Support Provide comprehensive administrative support to the Provost and Dean of Faculty, including calendar management, scheduling, correspondence, and travel coordination. Prepare and edit letters, reports, meeting agendas, minutes, and confidential documents with accuracy and professionalism. Manage office communications and act as the primary point of contact for internal and external inquiries. Handle incoming communications, including telephone, emails, and mail for the provost's office. Coordinate logistics and documentation for academic committees, accreditation visits, and strategic initiatives. Maintain confidential files and records, adhering to college policies and expectations. Other administrative and executive support to the Provost and Dean of Faculty. Academic Operations Support faculty hiring and onboarding processes, contract tracking, and annual review cycles. Assist with academic budget preparation, tracking, purchasing, reimbursements, and financial tracking for Academic Affairs. Coordinate committee meetings, faculty meetings, events, workshops, faculty development activities, as requested by the Provost and Dean. Provide support in other academic operations as requested by the Provost and Dean of Faculty Project Management and Institutional Coordination Assist in implementation of strategic academic initiatives, assessment projects, and institutional reporting. Serve as liaison with offices such as Human Resources, Development, and Student Life as well as between the Provost/Dean's office, faculty, staff, students, and external contacts. Draft and manage internal communications for the Provost and Dean of Faculty. Other project management and institutional coordination responsibilities Minimum Education, Skills, and Ability: Bachelor's degree required; advanced coursework or training in administration, communications, or a related field preferred. Some administrative experience, preferably in a higher education environment, supporting administrators or academic leadership. Demonstrated ability to exercise discretion, maintain confidentiality, and handle sensitive information with integrity. Exceptional written, verbal, and interpersonal communication skills. Proven capacity to manage multiple projects, deadlines, and stakeholders simultaneously. Familiarity or comfort with the Catholic liberal arts college ethos and mission is a plus. Technical Skills and Competencies Office and Communication Tools: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace; experience with Adobe Acrobat, and electronic signature platforms (e.g., Docusign). Data Management: Ability to create and manage spreadsheets, databases, and reports; familiarity with survey or form tools (e.g. Microsoft Forms, etc.). Document and Web Management: Skilled in document formatting, proofreading, version control, and basic website content updates (SharePoint, or similar). Event Coordination and Scheduling Software: Experience with Microsoft Teams and Zoom, and scheduling tools such as Outlook shared calendars. Preferred Qualifications Experience supporting academic leadership (Provost, Dean, or Department Chairs) in a college or university setting. Knowledge of academic governance structures, faculty affairs, and accreditation processes. Experience coordinating or tracking academic budgets and grants. Strong project management skills. NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel so classified. Employment at Holy Cross College is ‘at will,' meaning that either the College or the employee can end the employment relationship at any time, with or without cause, with or without notice. Holy Cross College is an equal opportunity employer. All employment decisions are based on qualifications and are made without regard to race, color, national origin, age, sex, disability, or any other legally protected status. Interested candidates should apply and submit résumé, cover letter, and three references (names and contact information) at Holy Cross College Career Opportunities.

Dexter is the premier manufacturer and supplier of axles, suspension, brakes, doors, venting products, trailer parts, accessories, and towing components serving the commercial trailer, RV, heavy-duty, marine, agriculture, and manufactured housing markets has an opportunity for an Executive Assistant at our company HQ offices located in Elkhart, Indiana. Dexter has manufacturing and distribution locations throughout the U.S. and Canada. Employing state-of-the-art robotics, precision welding equipment, and automated machining processes, Dexter has achieved many years of success through a commitment to the principles of superior quality, continuous improvement, and unparalleled customer service. For more information about our company, access Dexter's web site at ******************** We are seeking a highly organized, tech-savvy, and proactive Executive Assistant to provide comprehensive onsite support to our C-Suite executives. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the Leadership time is optimized for maximum impact. The ideal candidate will have strong depth and breadth of experience in: Executive Support * Manage and optimize the Chief Officer's calendar, including scheduling meetings, appointments, and travel. * Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups. * Serve as the primary point of contact between the Executive(s) and internal and external stakeholders. * Prepare and edit correspondence, communications, presentations, and other documents. * Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. * Handle confidential and sensitive information with integrity and discretion. AI-Driven Productivity & Digital Tools * Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows. * Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms. Travel & Logistics * Plan and coordinate complex domestic and international travel itineraries. * Arrange accommodations, ground transportation, and meeting logistics. * Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible. * Monitor travel schedules and adjust plans as needed in real-time. Meeting & Event Coordination * Organize and support executive meetings, board meetings, and off-site events. * Prepare agendas, take minutes, and track action items. * Coordinate logistics for virtual and in-person meetings, including technology setup and catering. Project & Office Management * Assist with special projects and initiatives as directed by the executive leadership team. * Liaise with other departments to ensure alignment and execution of executive priorities. * Maintain filing systems, databases, and contact lists. * Support the departmental budget, manage expense reporting, and track the budget for the executive office. Minimum Qualifications To qualify, ideal candidates should possess the following qualifications: * Bachelor's degree or equivalent combination of education and experience. * Must have a minimum of 5 years of experience supporting C-level executives. * Experience with AI Productivity tools and a strong interest in emerging technologies. * High emotional intelligence, professionalism, decision-making and a proactive attitude. * Exceptional organizational and time-management skills. * Superb written and verbal communication abilities. * Proficiency in Microsoft Office Suite, Concur, and calendar management tools. * Ability to work independently, handle multiple priorities, and adapt to changing demands. * Elevated level of professionalism, discretion, and confidentiality. Dexter is driven by our core values committed to Safety, Quality and Integrity: * Execute with Determination - Be curious, work together, break new ground, find solutions, fulfill our commitments, surpass expectations! * Connect with People - Empower employees to grow, engage and collaborate; build lasting customer partnerships; care for our communities. * Do the Right Thing - For our people, for our customers, and for the business. We care for our people. Here are some of our great, comprehensive Benefits: * Dexter offers a competitive wage * Full benefits package including Health, Dental, Vision, Life, STD, LTD, FSA, HSA * 3% profit sharing in our Safe Harbor program * 401(k) Plan with company contributions * Opportunities for internal career development and growth Apply now to join an industry leader and make a difference in what we do for the customers we serve! Equal Opportunity Employer Offers of employment are contingent upon successfully passing a background check and drug screen. Dexter Axle Company is an equal opportunity employer. Applicants are considered for positions without discrimination on the basis of race, color, creed, religion, national origin, gender, age, disability, veteran status, citizenship status or any other characteristic protected by federal, state or local law.

We are seeking a highly organized, tech-savvy, and proactive Executive Assistantto provide comprehensive support to our C-Suite executives. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the Leadership time is optimized for maximum impact. The ideal candidate will have strong depth and breadth of experience in: Executive Support Manage and optimize the Chief Officer's calendar, including scheduling meetings, appointments, and travel. Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups. Serve as the primary point of contact between the Executive(s) and internal and external stakeholders. Prepare and edit correspondence, communications, presentations, and other documents. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. Handle confidential and sensitive information with integrity and discretion. AI-Driven Productivity & Digital Tools Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows. Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms. Travel & Logistics Plan and coordinate complex domestic and international travel itineraries. Arrange accommodations, ground transportation, and meeting logistics. Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible. Monitor travel schedules and adjust plans as needed in real-time. Meeting & Event Coordination Organize and support executive meetings, board meetings, and off-site events. Prepare agendas, take minutes, and track action items. Coordinate logistics for virtual and in-person meetings, including technology setup and catering. Project & Office Management Assist with special projects and initiatives as directed by the executive leadership team. Liaise with other departments to ensure alignment and execution of executive priorities. Maintain filing systems, databases, and contact lists. Support the departmental budget, manage expense reporting, and track the budget for the executive office. To qualify, ideal candidates should possess the following qualifications: -Bachelor's degree or equivalent combination of education and experience. -A minimum of 5+ years of experience supporting C-level executives. -Experience with AI Productivity tools and a strong interest in emerging technologies. -High emotional intelligence, professionalism, decision-making and a proactive attitude. -Exceptional organizational and time-management skills. -Superb written and verbal communication abilities. -Proficiency in Microsoft Office Suite, Concur, and calendar management tools. -Ability to work independently, handle multiple priorities, and adapt to changing demands. -Elevated level of professionalism, discretion, and confidentiality. You should be proficient in: Scheduling Experience Excellent Communication Skills Microsoft Excel

Why You'll Love Being Part of Our Team: Complimentary Family YMCA Membership: Enjoy unlimited access to the YMCA's exceptional facilities-fitness centers, classes, pools, and more-at absolutely no cost to you or your family! Exclusive Discounts on Programs: Take advantage of special discounts on exciting programs, classes, and activities, all at a fraction of the cost. Retirement Plans: Build your future with access to a 403(b) Savings Plan and 401(a) Retirement Plan (after meeting service requirements). Flexible Hours: Enjoy the freedom to create a schedule that works best for you and your life. Join us for more than just a job-this is your opportunity to live well, stay active, and plan for a secure tomorrow! Apply today! POSITION SUMMARY: The Executive Assistant provides key administrative support to the CEO, Board of Directors, and leadership team to ensure smooth daily operations. This role manages schedules, meeting coordination, communication flow, and general office tasks while handling confidential information with care. The Executive Assistant supports the Y's mission by helping leadership stay organized, informed, and focused on delivering impactful services to the community. ESSENTIAL FUNCTIONS: Fulfill Y's mission to put Christian principles into practice through programs that build healthy spirit, mind, and body for all. Promote and incorporate the YMCA's core values and mission into all aspects of the job in the community. Provide comprehensive administrative support to the CEO and serve as the primary staff liaison to the Board of Directors, including scheduling meetings, preparing for board packets, taking minutes, and ensuring compliance with governance requirements. Manage complex calendars and priorities for the CEO, anticipating needs. Draft, proofread, and edit sensitive correspondence, reports, and presentations for internal and external stakeholders. Assist the business office with various administrative and accounting functions, such as processing invoices, tracking expenses, and support budget monitoring. Plan, organize, and implement assigned special projects and cross-departmental initiatives, tracking progress and ensuring alignment with the organization's strategic plan. Develop and implement best practices and new workflows to improve operational efficiency and effectiveness across the association. Assist with the coordination of special events, fundraising activities, and recognition programs, including logistics and volunteer engagement. Serve as a member of the Association Leadership Team Participate as an active team member for overall advancement of the Association. All other duties as assigned. QUALIFICATIONS: Works effectively with people of different backgrounds, abilities, opinions and perceptions. Must be at least 21 years of age. Associate's or Bachelor's degree in Business Administration, or related field is preferred. 3+ years of relevant experience in a combination of executive administration and/or operations, preferably within a nonprofit environment. Exceptional organizational, project management, and time-management skills with high attention to detail. Strong ability to manage confidential information with discretion and sound judgement. Experience with HRIS or membership systems (e.g. ADP, Daxko) Excellent written and verbal communication skills and the ability to interact effectively with diverse groups of people. Required trainings: Within 30 days of hire: Child Abuse Prevention (West Bend online). Within 30 days of hire: Blood Borne Pathogens (West Bend online). Within 60 days of hire: CPR and First Aid Within 90 days of hire: Listen First and Y Welcome Proficient in all standard business software including Google platforms and Microsoft Office.

Provides strategic executive support to the Chairman of the Board (COTB), CEO, or President of the Bank, handling complex and confidential administrative duties. Manages digital workflows, coordinates high-level communications, and ensures seamless scheduling and travel logistics. Acts as a strategic liaison and trusted advisor, exercising diplomacy and discretion in all facets of the role. ESSENTIAL REQUIREMENTS Organizes and streamlines (physical/digital) workflow through the COTB, CEO, or President's office, manages incoming communications across platforms, ensures timely responses to inquiries, and provides information in the absence of the COTB, CEO, or President. Maintains and optimizes the President's calendar using modern scheduling tools, coordinates appointments, meetings, and travel logistics, and prepares detailed itineraries and expense reports. Collaborates closely with the COTB, CEO, or President to keep them well-informed of upcoming commitments and responsibilities, anticipate needs, manage priorities, ensure alignment with strategic goals, and follow up appropriately. Plans, coordinates, and ensures the COTB, CEO, or President's schedule is followed and respected. At the direction of the COTB, CEO, or President, researches, prioritizes, and follows up on incoming issues and concerns addressed to the COTB, CEO, or President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Arranges complex, detailed travel plans, itineraries, and agendas; compiles documents for travel-related meetings; and coordinates virtual and in-person meetings, including technology setup and document preparation. Manages multiple priorities with agility, ensuring timely completion of projects under tight deadlines. Drafts and edits high-level correspondence, presentations, routine reports, and documents that are complex and/or confidential in nature with professionalism and accuracy. Composes departmental correspondence, routine reports and documents which are complex and/or confidential in nature and takes transcription dictation. Maintains strict discretion and confidentiality in relationships on behalf of COTB, CEO, or President, and builds trusted relationships across the organization. Regular and predictable attendance is an essential requirement of the position. Responsible for the completion of all compliance training related to the position. Must understand all applicable laws and regulations that apply to the position and comply with the requirements. NON-ESSENTIAL FUNCTIONS Copies documents and correspondence. Scans and converts documents, correspondence, etc., into PDF format for the department as needed. Performs all other duties as assigned. EXPERIENCE/SKILLS Three (3) to five (5) years of experience preferred or equivalent experience in a related field. Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another administrative position preferred. Experience with digital document management and workflow automation tools preferred. Full comprehension of office management systems and procedures. Ability to protect the confidentiality/privacy of others as appropriate, as well as of company documents and records. Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; familiarity with collaboration tools such as Teams, Zoom, SharePoint, and Microsoft 360 Co-Pilot. Strong organizational and multitasking abilities, with a proactive and solution-oriented mindset. High-level verbal and written communication skills with the ability to draft executive-level documents. Demonstrated expertise in executive-level coordination, strategic support, and project management. Self-starter, good organization. Ability to handle multiple tasks in a fast-paced, dynamic environment. Ability to meet specific deadlines. High attention to detail and ability to manage confidential information with integrity. EDUCATION Bachelor's degree preferred. TRAVEL REQUIREMENTS Ability to travel as needed for meetings, projects, seminars, etc. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, fax, phone, and standard office equipment.

Office of Human Resources, VP for Human Resources * Notre Dame, IN, United States * Temporary Temporary | Administrative Support Pool Office of Human Resources, VP for Human Resources Apply Now The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Job Description Join the University of Notre Dame's Temporary Administrative Support Pool At Notre Dame, talented people are at the heart of everything we do. To ensure our campus divisions have access to top-notch administrative support exactly when they need it, we're building a pool of pre-qualified temporary administrative professionals, and we want you to be part of it! This isn't a typical job posting. Instead, it's a running position designed to keep a ready list of skilled candidates interested in temporary administrative work across the University. When a department has an urgent need, our Talent Acquisition team will review the pool and connect qualified candidates directly with hiring managers, helping you get matched quickly with meaningful opportunities. What You'll Do As a Temporary | Administrative Support Pool Candidate * Provide frontline administrative support via phone, email, and in-person communication. * Manage calendars and schedule meetings using Google Calendar and/or Microsoft Outlook. * Draft, edit, and proofread written communication and correspondence. * Coordinate logistics for meetings, events, and conferences (small- and large-scale). * Prepare reports, presentations, and spreadsheets using Google Suite and Microsoft Office Suite. * Maintain accurate records, files, and databases. * Serve as a positive and professional representative of the University. * Support special projects or other duties as assigned. Your Next Steps as an Applicant * Click Apply: Submit your application. * Complete the Google Form to share your skills, experience and availability. * Complete the One-Way Spark Hire Video Interview: Spark Link can be located at the bottom of the Google Form above, or you can click Here. What Happens After You Apply * The Talent Acquisition Consultant Reviews Your Application: Based on your application, video interview, and questionnaire, you may be added to the University's Temporary | Administrative Support Pool list (or declined if not a match at this time). * The Talent Acquisition Consultant Will Connect: If selected, a Talent Acquisition Consultant will reach out when a temporary role becomes available that aligns with your skills and availability. Why Join the Temporary | Administrative Support Pool * Be considered for temporary administrative opportunities across campus. * Gain valuable experience in different departments and divisions at Notre Dame. * Contribute your skills to meaningful work that supports the University's mission. * Are you a recent retiree who wants to stay engaged with the Notre Dame community? This pool offers a flexible way to share your expertise, stay connected, and continue contributing in a meaningful way. Whether you're looking to stay connected, gain experience, or share your expertise, apply today to join our Temporary | Administrative Support Pool at the University of Notre Dame! #LI-AW1 Qualifications * Strong verbal and written communication skills. * Excellent interpersonal skills and ability to foster a positive, collaborative culture. * Proficiency with Google Suite (Docs, Sheets, Slides, Forms, Calendar) and Microsoft Office Suite. * Ability to multitask, prioritize, and meet deadlines in a dynamic environment. * Strong organizational skills and attention to detail. * Experience with event planning and coordination is a plus. * Self-starter with the ability to work independently and as part of a team. Additional Information Hiring Pay Range: $17.50/ Hour | Commensurate with experience For Full Consideration: Complete the One-Way Spark Hire Video Interview. Spark Link can be located at the bottom of the Google Form above, or you can click Here. For Full Consideration: Complete the Google Form to share your skills, experience and availability. At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact. Share Job Related Jobs * AmeriCorps Member serving in the Robinson Community Learning Center's Preschools Robinson Learning Center, VP Public Affairs and Communication * Notre Dame, IN, United States * Temporary * Assistant Rector (Rome Villa) VP-Assoc Prov for Internationaliztn * Rome, Lazio, Italy * Temporary * Home * Working at Notre Dame * How We Hire * Our Community

Administrative Assistant/Office Secretary Starting Pay: $17.00 Contract Length: 10.5 Months Assist and serve the primary center community under the direction of the principal. Immediate Supervisor: Building Principal The primary center administrative assistant will serve the primary center community by working under the direction of the principal. Scheduling and acting as a recorder at meetings, maintaining an efficient flow of reports and records, researching statistical data pertinent to the school's objectives, and preparing correspondence are among the duties the administrative assistant will be expected to perform. The principal will assign other tasks. Qualifications: Must have a high school diploma or equivalent; or six months to one year related experience and/or training; or equivalent combination of education and experience. An associate's degree (A.A.) or equivalent from a two-year college or technical school is preferred. Bilingual candidates are preferred. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision and ability to adjust focus. While performing the duties of this job, the incumbent is seated or walking at will, and hand must be able to push, pull, lift, and carry up to 25 pounds.

At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life - and light the way in senior care - you may be a fit for our committed, professional team. Priority Life Care is also a designated "Great Place to Work"! When you choose to work at PLC, we provide you the opportunity to use your talents in a progressive, growing organization. Join our team today and love what you do! At Priority Life Care, our mission is to light the way in senior care, with respect to affordability and independence. Administrative Assistant The Administrative Assistant assists the community administrator with day to day operations of the facility, in an administrative function. This person is a courteous and friendly leader and co-workers, and follow procedures as outlined by state and federal regulations. To our staff we provide: * Competitive wages and PTO * Exceptional career advancement opportunities through our "Pathway to Promotion" program * A full range of health plans - including vision and dental! * Telemedicine, at low or no cost! * Special pay rates on holidays * $10,000 Company paid Life Insurance * Voluntary Short-Term Disability, Accident Coverage, and Critical Illness * Confidential Employee Assistance Program * Retirement savings plans * Flexible Spending Accounts * Employee referral bonuses * On-demand wages via ZayZoon. No need to wait until payday! * Rewards Program based on Years of Service and PLC Employee of the Year Award The impact you'll make: * Provide a welcoming and informative experience for current and prospective residents * Answers phone calls and takes admission inquiries * Tours perspective residents and their family members throughout the facility * Greets new residents; reviews facility policies and answers questions * Completes initial Social Service and Activity paperwork * Assists Administrator with audits and IDPH survey preparations * Assists with payroll, HR, and basic accounting functions * Reports any issues or problems that may arise to the Administrator * Complies with state, federal, and all other applicable health care and safety standards * Assists families and other visitors as needed * Attends in-services and other required meetings * Promotes and exemplifies the Priority Life Care mission and values at all times Qualifications: * High School Diploma or equivalent * Minimum of 1 year of customer service experience and office/administrative experience * Prior experience in long-term care, home health, or related service industries Check us out on our website: ****************** or text "CARE" to 85000 Priority Life Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. $22 / hour

Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). DUTIES AND RESPONSIBILITIES: Examples performed by this position include: * Provide clerical support to the Athletic Director and coaches within the Athletic Department. * Make travel arrangements for all sports teams, coaches, and the Athletic Director. * Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments. * Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director. * Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport. * Monitor all social media accounts related to the Athletic Department. * Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials. * Prepare the cash box for home contests and concession stands. * Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics. * Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings. * Process internal requisitions and ordering of supplies. * Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested. * Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events. * Create athletic team and individual certificates for student athletes. * Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website. * Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested. * Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office * Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches. * Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments. * Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes. * Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director. * Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations. * Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts. * Assist with the update and distribution of student athlete handbooks. * Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance. * Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress. * Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper. * Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding. * May work evenings or weekends as needed for Athletic operations. * Other duties within the scope of this position as assigned by their supervisor. REQUIRED QUALIFICATIONS: * Associate degree in a related field (equivalent combination of education and experience may be substituted). * Demonstrated keyboarding ability. * Ability to effectively deal with the public. * A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences. PREFERRED QUALIFICATIONS: * One (1) year experience in secretarial position. To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032). Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration. Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability to communicate clearly and calmly on the telephone, email, and chat and use effective customer service techniques with associates who may be under stress * Ability to work independently with minimal supervision * Customer service experience * Demonstrated decision making, analytical, and problem-solving skills * Demonstrated organization, prioritization, and project coordination skills * Effectively demonstrate oral, written, and interpersonal communication skills; ability to interact with all levels of associates * Effective time management and organization skills with the ability to handle multiple priorities * Experience working with Windows Environment * Some experience, or ability to learn to support Microsoft operating systems, networking connectivity, computer peripheral equipment, software applications, and remote tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

Full-time Description Exciting Opportunity Alert: Join Our Team as an Administrative Assistant! Company: Generations AdventurePlex Position Type: Full-Time Starting Pay: $17/hour Hours: Monday - Friday, 10:00 AM - 6:00 PM Why You Should Join Us: Generations AdventurePlex is more than just a family entertainment center-it's where memories are made, and teamwork thrives! We're searching for a dynamic and detail-oriented Administrative Assistant who will be the glue that keeps our operations running smoothly. If you thrive in a fast-paced environment and love being at the heart of a vibrant workplace, this role is for you! What You'll Do: HR Related Duties: Manage and maintain job descriptions, wages, and payroll data to ensure accuracy and compliance. Facilitate background checks Onboard new employees with care, following a structured checklist to ensure success. Maintain schedules and training rosters to keep our team running efficiently. Track attendance, assist with payroll processes, and schedule performance evaluations. Verify benefits enrollments and ofboarding with precision and confidentiality. Manage sensitive documentation such as wage garnishments and terminations. Support team-building activities and coordinate recognition through rewards programs. General Administrative Tasks: Assist management with purchasing, inventory checks, and office organization. Provide professional phone and email support as the first point of contact for inquiries. Coordinate event bookings, reservations, and group activities with accuracy and care. Manage mail, packages, donations, and essential documentation. Conduct quality walkthroughs and maintain emergency call sheets. Generate reports to keep management informed and operations seamless. Perks of Working with Us: A dynamic and supportive work environment where your contributions can make a difference. Opportunities for professional growth and advancement within a team that is committed to excellence and continuous improvement. Competitive salary and benefits package, including health insurance, paid time off, and employee discounts. The chance to play a key role in a company that values teamwork, fun, and excellence, with a vibrant atmosphere that encourages growth. Requirements What You'll Bring: A college degree or technical certification in any field. Previous experience in HR or administrative roles is required. Strong organizational and multitasking skills to handle a variety of responsibilities effectively. Excellent communication and interpersonal skills that foster collaboration and positivity. Proficiency in Microsoft Office Suite and the ability to learn new systems quickly. A high level of integrity and professionalism when handling confidential information. Salary Description $17 per hour

Reports to: Building Administrator General Summary: The Administrative Assistant performs office functions and assists the supervisor with varying job responsibilities. Essential Functions: Develops report measures, such as spreadsheets, charts, and graphs for state submissions. Demonstrates strong customer service skills with employees and the public in routine situations. Coordinates and maintains budgets and reports. Enrolls and discharges students, while ensuring systems are up to date and accurate. Administers accounts receivable, accounts payable, and purchase orders. Schedules and maintains contracts for facility rentals. Assists new employees and volunteers through orientation and training. Coordinates award programs. Performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures. Performs other reasonably related duties as assigned by supervisor. Maintains confidentiality as defined within the policy and procedure manual. Qualifications: Education - High School Diploma or GED Position Type: Non-Exempt These statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of an administrative assistant.

Job Description Job Title: Administrative Assistant II | Sanitation Records Coordinator Period: 08/19/2024 to 02/18/2025 - potential for extension Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $20 - $22/hr Contract Type: W2 only Scope of Services: The Sanitation Records Coordinator plays a crucial role in ensuring the site's compliance with regulatory and GMP requirements. This position involves managing, auditing, and filing sanitation and allergen preventive control records. The Coordinator will collaborate with various teams to maintain high standards of sanitation, environmental monitoring, and pest control. Role, Responsibilities, and Deliverables: Compliance Management: Drive compliance with sanitation and allergen preventive control records and other sanitation programs. This includes reviewing, interpreting, managing, and filing records to ensure the site meets regulatory and GMP requirements. Record Auditing: Audit sanitation, allergen, and self-inspection records for compliance and completeness. Ensure that all records are accurately maintained and readily available for review. Collaboration: Work closely with Operations Leadership, Operations Associates, and the Site Cleaning Crew to achieve optimal environmental monitoring, pest control, and GMP performance. Facilitate effective communication and collaboration among teams to ensure compliance. Metrics Compilation: Compile monthly sanitation metrics for various areas of the site. Conduct weekly self-inspections as required by procedural guidelines to ensure program effectiveness and accountability. Report weekly metrics during site tier huddles when needed. Conformance Support: Support adherence to the master cleaning schedule and applicable cGMP guidelines, best practices, and requirements. Ensure that cleaning schedules are followed and that the site maintains high sanitation standards. Continuous Improvement: Exhibit a proven willingness to learn and a continuous improvement mindset. Identify areas for improvement and work collaboratively to implement changes that enhance sanitation practices and compliance. Teamwork: Work mindfully with others, demonstrating strong interpersonal skills and the ability to collaborate effectively. Maintain a positive and cooperative work environment. Software Proficiency: Utilize software tools such as Word, Excel, and PowerPoint to manage and present data, prepare reports, and support sanitation record-keeping activities. Experience: Proven willingness to learn and adapt to new processes and requirements. Continuous Improvement minded with a proactive approach to enhancing processes. Ability to work collaboratively and mindfully with others. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Prior experience in a role involving compliance, record-keeping, or sanitation is a plus. Qualifications: High school diploma or equivalent; additional education or certification in a related field is a plus. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Ability to manage multiple tasks and priorities effectively. Experience working in a regulated environment with knowledge of GMP requirements is preferred.

Job Description Administrative Assistant This role is located in the Elkhart area Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts? Then, HR Collaboration Group has a place for you! Who We Are: HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion! Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success What We Offer: Collaborative and team-oriented work environment Challenging and progressive career development Excellent Salary & Bonus programs Outstanding PTO and Voluntary Time Off policies Above Standard Paid Holidays Competitive Medical, Dental, Vision, RX and Other Benefit Programs Retirement Plan with Employer Match! Open communication, informal recognition, and monthly team-building events And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role! What You'll Do: You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business. Your Accountabilities in The Role: Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience. Handles non-client purchases and processing in a timely manner. Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner. Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized. Handles project work for various departments to meet overall team goals. Prepares reoccurring and special reports, ensuring accurate and on-time completion. Prepares meeting minutes and follow up on open items, as needed, to support the various groups. Handles light cleaning and organization of the office for a pleasant workspace. Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information. Position Requirements: Education: HS Diploma or GED required. Experience: 3+ years of Administrative experience performing administration, data entry, reception area, etc. Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well. Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word). Communication Skills: Advanced verbal and written communication skills. Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time. Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects. If this sounds like you, then you will blossom at HRC! Other Important Information: Position Status & Pay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position. - And, the compensation will grow as the team member grows! Reports To: CEO Core Schedule: Monday through Friday; 8:00 am - 5:00 pm

By submitting this application I authorize LaPorte Community School Corporation to check my employment history including, without limitation, evaluations, criminal arrest and conviction record, reference checks, and any investigatory information possessed by any private or public employer or any state, local, or federal agency. I further authorize those persons, agencies, or entities that the La Porte Community School Corporation contacts in connection with my employment application to fully provide the La Porte Community School Corporation any information on the matters set forth above. I expressly waive, in connection with any request for or provision of information, any claims, including without limitation, defamation, emotional distress, invasion of privacy, or interference with contractual relations that I might otherwise have against the La Porte Community School Corporation, its agents and officials, or against any provider of such information. It is also understood and agreed that any misrepresentation, by me, in this application will be sufficient cause for cancellation of this application or separation from the employer's service if I have been employed. SPECIAL SKILLS: Exhibit competency in the following areas: computer applications (Microsoft Word/Excel/Google, Skyward); ability to handle receptionist duties and correspondence; must have excellent bookkeeping skills and work well with people in the office and the school community; must be able to function as a team member and maintain confidentiality. Before an individual can work with students or have his/her name submitted for approval to the Board of School Trustees, the candidate must complete the background check authorization (at a cost of $15.00--cash or check) and the background check must receive a "cleared" rating. Additionally, the individual must complete a federal I-9 form (providing appropriate identification documents); tax forms; a direct-deposit form (with an attached voided check); and, view training videos at the Educational Services Center (approximately one hour in length). Health, Dental, Life, LTD Insurance; membership in Public Employees Retirement Fund; 11-12 paid holidays per year; 9 sick, 3 family illness & 4 personal business days awarded annually (prorated for less than a full year of service); 10 vacation days awarded after one year of service; severance benefits upon retirement.

Forest River, Inc., the Nation's largest manufacturer of Recreational Vehicles, Cargo Trailers, Transit Buses and Boats has an immediate opening for an Administrative Assistant in it's Corporate Office. Responsibilities Qualifications * Basic Computer Skills * Microsoft Office proficiency Forest River offers a stable work environment that is fast paced. Our employees enjoy a highly competitive Wage and Benefit Package. We are looking for dedicated individuals with experience in the Industry as well as other Manufacturing Processes.

Job DescriptionSalary: Competitive Market Value Basic Function: The Engineering Coordinator executes tactical activities integral to the development of new products and the constant improvement of existing ones. Activities & Responsibilities: Project Coordination Maintain the active projects in our project management system; updating project status and progression, adjusting timeline as necessary, and recording accomplished tasks and milestones. Manage flow of communication in internal systems to ensure clear communication and project progression. Assist the VP of Engineering with customizing and applying project templates to new product development projects. Update calendars to ensure clear expectations and optimize team focus and flow. Department Coordination Champion tactical preparation for all engineering department testing and training events. Activities include, but are not limited to: managing testing plans, helping identify testing/training locations, communicating/scheduling with site owners, obtaining and documenting necessary approvals, scheduling event with all stakeholders and participants, facilitating all required travel plans, helping engineer in charge of the project to ensure required equipment is identified and packed, and executing internal scheduling/ordering requirements (e.g. ABI trucks, trailers, tools, products). Engineering Documentation Serve as first point of contact for interdepartmental needs such as CS issues, sales spec questions, etc.; relaying needs and requests to the appropriate party for action. Maintain updated user manuals for products to reflect engineering changes and write new ones for new products as they are released. Assist in engineering record keeping using the systems in place. Skills & Qualifications: Must be willing to gain an understanding of ABIs products, industry, markets, and customers Must have unwavering integrity and positivity Must be an emotionally intelligent humble contributor Must have the desire to serve others and humbly contribute to group goals and company needs Must be a self-motivated and driven learner with a desire to grow and be developed Must be self-motivated and able to work alone and in collaboration Must have excellent organizational and communication skills Must be willing to participate in ongoing education Must be proficient utilizing computers, mobile devices, and core office applications Self-motivated and driven performer capable of autonomously managing and accomplishing project list Education & Experience: 2+ years' experience with project management, administration, or communications activities Experience with project management processes and software Developed ability to identify, analyze, and resolve problems Advanced task management skills Experience with NetSuite preferred Experience with CAD required Experience with InDesign a plus . Physical Requirements: Must have the ability to stand, sit, and see a screen eight hours of the work day Ability to operate keyboard and view computer screen for eight hours of the workday Must have the ability to safely lift 50 pounds Must be willing to work full-time, in-house Must be legally authorized to work for any employer in the United States Ability to talk or hear to communicate with others via phone, in-person, and/or computer Ability to listen to customers/vendors/colleagues, problem solve, and respond accordingly Ability to read, write, and speak English fluently Environmental Conditions & Travel: The employee is exposed to an office environment with moderate noise as well as warehouse and manufacturing environments with moderate noise. The employee is required to wear suitable Personal Protective Equipment while working in the warehouse or manufacturing environments. Travel: Less than 5%. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts, or working conditions. ABI Attachments, Inc. reserves the rights to change, amend, add, delete, and otherwise assign any and all duties, responsibilities, and position titles, as it deems necessary to meet the needs of the business. Equal Opportunity Employer

Ops Coord At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where 'Health for all Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice. What You Will Do The Administrative Assistant position is crucial role in supporting the needs of site production operations, skilled at building and maintaining relationships with internal and external stakeholders and responsible for partnering at various levels of the organization to drive strategic and operational effectiveness. Key Tasks and Responsibilities: Responsibilities include, but are not limited to the following: Oversee operational activities pertaining to delegated area of expertise; including but not limited to HSE, grower accounting, field operations, plant operations, human resources, accounts payable, procurement and/or other areas defined by leadership; Build cross functional relationships to collaboratively partner with the business and effectively network within the production network; Independently prioritize key tasks and responsibilities, considering seasonality of business; Own and identify communication needs to appropriate levels of the organization; including peers, leadership, and internal/external stakeholders to drive strategic and operational efficiencies across operations; Influence the development of strategies and plans to ensure strategic roadmaps translate into feasible production plans (ie one PSS implemenations); Partner with key business stakeholders to define business issues and opportunities, highlighting significant areas of spend and continuous improvement; Indentify cost savings programs through capturing, reporting, and expanding across the production network to drive savings; Troubleshoot IT/Systems issues, enacts the help chain when additional support is needed. Required Qualifications: High School Diploma plus 12 years relevant experience OR AA/BS degree with 6 years of relevant experience; Excellent communication skills (written and verbal); Organization and prioritization skills and attention to detail; Understanding of manufacturing and/or desire to learn agriculture operations; Strong customer focus; Ability to rapidly connect and analyze data; Ability to communicate complex analytical insights in a precise and actional manner. Preferred Qualifications: Some travel may be required, valid drivers license preferred. Ability to work overtime and weekends as needed This posting will expire on January 1st, 2026. Employees can expect to be paid a salary of $ 43,268.00 - 64,902.00 per year. Additional compensation may include a bonus or commission (if relevant). Other benefits include health care, vision, dental, retirement, PTO, sick leave, etc. If selected for this role, the offer may vary based on market data/ranges, an applicant's skills and prior relevant experience, certain degrees and certifications, and other relevant factors. Bayer is an Equal Opportunity Employer/Disabled/Veterans Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below. If you meet the requirements of this unique opportunity, and want to impact our mission Science for a better life, we encourage you to apply now. Job postings will remain open for a minimum of ten business days and are subject to immediate closure thereafter without additional notice. Division: Crop Science Reference Code 857227 Functional Area: General Administration & Corporate Services Location: United States : Michigan : Constantine Employment Type: Regular Position Grade: unknown Contact Us Address Telephone Creve Coeur, MO ***************, option #5 63167 OR Submit a ticket via the self-service option by visiting go/askhr