Executive administrative assistant jobs in Topeka, KS - 49 jobs

About Sembcorp * Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record. Join Sembcorp Specialised Construction * Sembcorp Specialised Construction, a wholly-owned subsidiary of Sembcorp Industries, provides design and build services with an in-house multidisciplinary consultancy. Specializing in building, civil engineering, and infrastructure projects, we deliver innovative and efficient solutions to meet the evolving needs of the industry. Purpose & Scope: * Responsible for construction project brief formulation, design conceptualization and presentation Roles & Responsibilities: * Prepare and submit building plans and Building Plan clearances, complying to relevant codes and regulations. * Take into consideration the HSE life cycle, incorporating safety in designs, and other legal requirements when performing design work. * Formulate and provide architectural details & specifications * Assist in tender process * Contract and construction management * TOP & CSC procedures including completion/ handover of project Qualifications & Experiences: * Master's in architecture or equivalent studies * Ideal candidates need to possess of minimum 2 years of experiences in Architectural practice (e.g. development of master plans, powerplants, warehouses, offices, residential, additions & alterations works) * Candidates with no experience are welcome to apply, training will be provided * Familiar with BIM (Revit), SketchUp, Microsoft Office, Microsoft Projects, AutoCAD and Photoshop * Knowledge in basic regulatory requirements (URA, BCA, SCDF, PUB, NEA, LTA, NParks, etc), and Architectural related Codes of Practice * Experience in annotations and descriptions for 3D models and 2D drawings. * Possesses good interpersonal skills for coordination and collaborative processes on multi-disciplinary basis. * Only Singaporean may apply Our Culture at Sembcorp At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition. We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition. Join us in making a real impact!

Job DescriptionDescription: Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients. ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it's about delivering on our commitments. We are seeking for an Executive Administrative Assistants who will provide administrative support services to U.S. Department of Agriculture (USDA), National Bio-Agro Defense Facility Senior Leadership Office (SL) and the Facility Operations and Maintenance Unit (FOMU) in Manhattan, KS. The mission of NBAF includes research, diagnosis and training for animal diseases foreign to the U.S. for the purpose of protecting American agriculture and domestic food sources from their potentially devastating effects. NBAF is vital to successfully protecting U.S. agriculture from the intentional or non-intentional introduction of foreign animal diseases such as Foot-and-Mouth disease. These positions support the biocontainment facilities at NBAF and may require entry into BSL-3, BSL-3e, BSL-3ee, BSL-3 Ag, and BSL-4 labs. and require additional layers of personnel security requirements. Essential Duties and Responsibilities: The primary responsibilities of the position will include but not limited to: Serves as a contact for Letter of Authorization appointee (L/A's) and students in the development of Requests for Personnel Action (SF-52's) and attachments involved in changes of work requests. Works with the Management Analyst in coordinating the Performance Review program for NBAF employees. Works with the Administrative Officer in preparing human resources reports. Monitors and maintains records for required annual employee training sessions. Provides information on policies, procedures and regulations for training. Prepares, coordinates, and maintains Procurement Requests (AD-700 requisitions). Operates government-owned vehicles for official purposes. Observes all safety and security regulations and protocols. The incumbent works closely with the Administrative Officer and staff in providing administrative support to NBAF personnel. Serves as the initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures. Works with NBAF unit support staff in the preparation of SF-52, Request for Personnel Action, and prepares other administrative/personnel forms. Reviews human resources action requests for accuracy and completeness; ensures necessary changes are made; and if additional documents are information are needed, ensures their inclusion for final action. Reviews human resources documents and SF-50 Notification of Personnel Actions, and alerts headquarters personnel when errors are found or corrections are required. Reviews Position Description Cover Sheets (AD-332's) before sending to Human Resources Branch (HRB) with position description (PD) and resolves any inconsistencies; and on completion of actions, distributes official copies of PDs as appropriate. Provides employee orientation and issues identification cards. Serves as the person in charge of out processing of employees ensuring appropriate forms are forwarded. Responds to walk-in application and callers inquiring about employment opportunities and other appropriate information. Reviews completed rating forms for accuracy/completeness and mandatory entries, and forwards to the Area Office for processing. Research answers to a variety of questions from supervisors and employees concerning the full range of human resources support activities. Works with NBAF cardholders and provides individual support training as required. Prepares and maintains task orders for research support, processes student payroll vouchers and monitors the funds in task orders, Closes task orders to zero balance at the end of each fiscal year. Serves as timekeeper for the Administrative Office staff. Uses processing software (i.e., word processing, email, and Internet and intranet websites) to produce a variety of documents, correspondence, and reports. Produces documents, ensuring correct punctuation, spelling, and grammar. Uses database or spreadsheet software to enter, revise, or retrieve data for standard reports, and uses graphics software to provide charts, graphs, or directories. Provides information, forms and online references for benefits (e.g., retirement, health, leave, Flexible Spending Accounts (FSA), supplemental insurance, long-term care), pay and other issues. Works closely with supervisors and managers on issues such as Thrift Savings Plan, change in personnel information, training, awards, performance forms, recruitment, within-grade increase (WGI) actions, etc. Coordinates the NBAF awards program which includes submitting and tracking performance documents and Extra Effort awards and provides information and guidance to NBAF personnel on procedures and status. Coordinates the Work Study Program for NBAF which involves contacting universities and providing information to find eligible participants. Requirements: High School Diploma or GED is the minimum education requirement Minimum of 2 years of experience working as an Administrative or Executive Assistant that demonstrates the following experience: Understanding of human resource processes and documentation processing Understanding of Federal laws and regulations Ability to prepare and manage procurement requests Prepare status reports upon request by Contracting Officer's Representative (COR) Operate as an initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures Ability to gather documentation supporting conclusion reached Scheduling meetings and coordinating with staff Serve as a timekeeper for facility staff. Strong Microsoft Excel skills; Proficient Microsoft Word or financial management systems skills Ability to follow step by step instructions Ability to prepare and manage travel requests Additional Qualifications: Proficient in Microsoft Office 365 Suite, SharePoint as well as Adobe Acrobat. Proficient in organizing and utilizing MS Teams for communications and project management. Effective communicator in both written and oral presentations. Demonstrates mastery of office administration skills through work experience. Motor Vehicle or Commercial Driver's License is required. Drug Test is required. Financial Disclosure is required. Department (DOJ) Security Risk Assessment approval is required. National Agency Check with Inquiries (NACI) clearance is required. Immunizations may be required. Respirator fitting and certification is required. Full-time Day Shift: Monday-Friday Pay Rate: $29.99/hr plus H&W benefits Benefits: Health & Welfare Benefits Medical, Dental & Vision Insurance 100% covered for employee Life and Accidental AD&D Insurance 401K Retirement plan with 3% automatic contribution Generous sick and vacation leave based on SCLS ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #ZR

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Merrick is seeking a Project Administrator/Technical Assistant for remote support. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. There is the option for flexibility as long as there is coverage during the core hours of 9:00 am ET to 4:00pm ET. Occasional overtime will be needed with short notice. This position may also require some minimal travel. Provides specialized administrative support to the Merrick Management team and Technical Staff. Responsibilities include document control, Word processing/preparation of documents, electronic filing, copying, construction administration support, preparation of special reports, preparation of invoices, expense reports, meeting organization and coordination for special events and meetings as well as general office support. Proposal and marketing support will also be involved after successful candidate becomes familiar with Merrick approach and execution. WHAT YOU'LL DO * Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures. * Create document templates and standardized document theme. * Functions to assist with timely, quality production of technical products, both electronic and printed copy. * Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness. * Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms. * Assists with staff travel arrangements, expense reporting and word processing. * Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required. * Create Excel and other databases and enter data. * Contribute to project budget estimates and assure Project Administration duties are performed within budget. * Meet with clients and take minutes at client meetings. * Become familiar with Merrick and client information security systems and act as the custodian of controlled information. * This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance. REQUIRED QUALIFICATIONS * Seven (7) years of experience working in a similar Administrative role in the client service fields. * Experience working in regulated environments and quality programs. * Technical and Professional Skills: * Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc. * Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook * Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed. * Desired minimum typing skills 60/wpm. * Ability to work in a highly productive, deadline driven working environment. * Must provide examples of experience in multitasking and adherence to deadlines. * Demonstrate a willingness to take on new tasks and learn quickly. * Be efficient, have the ability to problem solve and work under pressure. * Strong customer focus and assure quality products are delivered to the customer. * Excellent communication skills. * Demonstrate ability to self-motivate. * Ability to travel up to 10%. * Client projects for this position require United States Citizenship DESIRED QUALIFICATIONS * Degree Requirements: High School; some post-secondary education. * Experience working with AUTOCAD and Revit. * Experience working with reproduction, printing and copying using Xerox and OCE equipment. PERKS * Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account. * Robust Employee Referral Program. * Annual performance and compensation reviews. * Professional Training and Development. * Employee Recognition Awards. * Peer Mentor Program * And Much More! ADDITIONAL INFORMATION * Apply online only. No e-mail, hard copy or third-party resumes accepted. * At Merrick, every resume is carefully reviewed by our team of experienced human recruiters-never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage. * Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO). * Merrick is an Equal Opportunity Employer, including disability/vets. * Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen. * Seven (7) years of experience working in a similar Administrative role in the client service fields. * Experience working in regulated environments and quality programs. * Technical and Professional Skills: * Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc. * Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook * Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed. * Desired minimum typing skills 60/wpm. * Ability to work in a highly productive, deadline driven working environment. * Must provide examples of experience in multitasking and adherence to deadlines. * Demonstrate a willingness to take on new tasks and learn quickly. * Be efficient, have the ability to problem solve and work under pressure. * Strong customer focus and assure quality products are delivered to the customer. * Excellent communication skills. * Demonstrate ability to self-motivate. * Ability to travel up to 10%. * Client projects for this position require United States Citizenship * Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures. * Create document templates and standardized document theme. * Functions to assist with timely, quality production of technical products, both electronic and printed copy. * Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness. * Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms. * Assists with staff travel arrangements, expense reporting and word processing. * Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required. * Create Excel and other databases and enter data. * Contribute to project budget estimates and assure Project Administration duties are performed within budget. * Meet with clients and take minutes at client meetings. * Become familiar with Merrick and client information security systems and act as the custodian of controlled information. * This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance.

Under the direction of the Business Manager, this position provides administrative support for all levels of location staff. The Administrative Assistant is responsible for assisting in daily office needs and managing and distributing information among necessary internal and external customers. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and responsibilities may be assigned. Administrative Responsibilities: 1. Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department. 2. Works collaboratively with others in the accomplishment of joint tasks and common objectives. 3. Assists senior staff with all administrative activities as requested with little direction.4. Performs other clerical duties as needed, such as filing, photocopying, and collating. 5. Creates and maintains databases and spreadsheet files. Ticketing Related Responsibilities:1. Assists in the overall operation of the ticket office by answering ticket questions over the phone.2. Assists in selling tickets and is responsible for proper cash and CC handling procedures.Other Responsibilities1. Assists with minor marketing tasks; distribution of marketing materials, the collection of marketing data as it relates to ticket sales by demographic or other targeted data collection initiatives. 2. Composes and prepares confidential correspondence, reports, and other complex documents as directed. 3. Dedicated to meeting and/or exceeding the expectations and requirements of internal and external customers 4. Consistently exhibits courteous, respectful, non-defensive and appropriate communications and presents information in a concise and understandable format 5. Attendance during regularly scheduled hours and weekend or holidays as event schedule demands. SUPERVISORY RESPONSIBILITIES This position does not have any direct supervisory responsibility. Intermittent event related supervisory tasks may be assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. A basic knowledge of business management practices and procedures. 2. Ability to exercise sound judgment and make proper decisions in handling incidents at all types of events. 3. Ability to communicate in a clear and concise manner, both orally and in writing. EDUCATION and/or EXPERIENCE 1. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. 2. Experience working in a computer network environment utilizing Microsoft Word and Excel programs. 3. Demonstrated knowledge of computerized ticketing systems; accounting and finance procedure including record keeping and reconciliation. 4. Able to work flexible schedules including evenings, weekends, and holidays. LANGUAGE SKILLS 1. Ability to write reports, business correspondence 2. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 3. Ability to speak and understand English. MATHEMATICAL SKILLS 1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 2. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures ; ability to grasp and interpret the meaning of material; ability to use learned material in new and concrete situations; ability to break down material into its component parts so that its organizational structure can be understood; ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment; ability to put parts together to form a new whole or proposed set of operations; ability to relate ideas and formulate hypotheses; ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards; ability to appraise judgments involved in the selection of a course of action; ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice. CERTIFICATES, LICENSES, REGISTRATIONS 1. None specified for this position. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. While performing the duties of this job, the employee is regularly required to talk or hear. 2. The employee frequently is required to sit and reach with hands and arms. 3. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. 4. The employee must occasionally lift and/or move up to 25 pounds. 5. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. 2. The noise level in the work environment is usually moderate; however, during some events, can become quite loud. VenuWorks is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview Stormont Vail Events Center is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams. We are a close-knit office with a great culture, which means there's lots of room for growth, learning and collaboration within the team. This role pays an hourly rate of $17.00 to $18.00. Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 3, 2026. Responsibilities Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Qualifications High school diploma or equivalent, associate's degree preferred but not required. Past administrative experience or tenure in an office setting preferred but not required. Digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Data management and entry skills, including the ability to maintain and improve filing systems. Accurate record keeping. Written communication skills. Time management, multitasking, and flexibility. Organizational skills. Accuracy and attention to detail. Supply management and inventory control. Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations. Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur. ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ****************** Job Description ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Topeka, KS and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Kansas Field Office 444 SE Quincy Topeka, Kansas, 66683. In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature. The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-5339 Revision 5 Topeka, KS. In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of Administrative Assistant (SCLS Equiv: 01020) must be in attendance. Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting. Administrative Assistant (SCLS Equiv: 01020) - Topeka, KS Duties Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office. Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office. Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person may also be responsible for management and input of the time cards for approximately 30-50 associates. The Topeka, KS Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures. The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization. May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director. Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed. Qualifications M inimum Qualifications: Three or more years in an administrative capacity, preferably with a Government Agency or Government Contract. SCLS Equivalent: 01020 - Administrative Assistant Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

What Brought You Here Pay range $20.00 - $22.00 Quarterly safety and incentive bonus opportunities Employee Referral bonus opportunities Shift Days and Hours Mon- Fri Depart start times 8am-5pm Benefits starting DAY ONE! Who You Are: A highly motivated, detail-oriented, and organized individual who takes pride in their work, wants to perform their role in a timely and efficient manner. Someone who wants to grow in their knowledge and experience while helping the organization to be successful. What You Will Be Doing: Greet visitors at the front desk, direct them appropriately Answer telephones to provide information to callers, take messages, or transfer calls to appropriate individuals. Process receiving paperwork, File & Track PO's and collaborate with Accounts Payable on receiving and POs as needed. Administrative functions and backup data entry as required by Management. Operate office equipment such as fax machines, scanners & copiers, and use computers for spreadsheet, word processing, database management, and other applications. Complete forms in accordance with company procedures. Support and participate in the organization's continuous improvement program and product training courses. Any other duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice. Skills You Bring: Proven working experience in office setting. Must be able to multi-task, be organized, efficient, and accurate. Must have excellent communication (written and oral), interpersonal, conflict management, and time management skills. Experienced user of Microsoft Office suite. Listening skills and data collection with attention to detail are essential. Basic Math Skills Must pass pre-employment screenings to include criminal background check and drug screen,. Must be authorized to work in the United States Why Trulite: Trulite offers the most comprehensive benefit coverage in the industry. We give our employees immediate access to health, dental, vision and life insurance benefits, as well as provide short/long-term disability coverage to protect you financially if non-occupational injury occurs. We are pleased to offer a comprehensive wellness initiative and a progressive financial training program. Stay with us for a year and your 401k employer match is 100% vested and immediately becomes part of your ever improving financial plan. This is also true for those who select and contribute to their Health Savings Account. We match on both employee and family coverage to help cover out-of-pocket expenses and if unused continues to grow until needed. The employer match for your HSA, if you choose to participate, is also vested immediately at 100%, improving your financial health. Trulite bears most of the cost of your benefits. We structured these benefits because we care not only about your physical well-being but your financial health and welfare too. Let us show you why Trulite values you as an employee and how we will help you achieve financial independence. We are an Equal Opportunity Employer. We embrace and encourage our employees' differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.

Here we GROW Again!! AuBurn Long Term Care Pharmacy has an opening for a dedicated professional to join our team. Located in Olathe, KS, our closed-door pharmacy serves local nursing homes, group homes and other similar facilities. We have an immediate need for a Full-Time LTC Administrative Assistant. Must be available to work Monday through Friday 8am-5pm. The LTC Administrative Assistant serves as the point person for all visitors and callers and provides operational support for LTC staff. The LTC Administrative Assistant also maintains daily office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and providing excellent service to internal and external customers. Key Areas of Responsibility: Customer Care Duties Welcome customers, staff, business associates, and service personnel who contact the LTC Pharmacy in person or by phone. Actively and passionately communicate the AuBurn Pharmacy vision to customers, staff, and others in a professional, respectful, friendly, and engaging manner. Office and Administrative Duties Maintain the lobby and vestibule areas includes watering plants, dusting, vacuuming and sweeping as needed. Maintain employee break room, including washing dishes. Ensure that the conference room and other common areas remain clean and presentable at all times. Sort and distribute mail and other incoming and outgoing materials and supplies. Work with all departments to complete assigned projects. Assist in making travel, meeting and event arrangements, and planning internal events. Ensure operation and availability of office equipment, includes initiating repair calls and communications with staff regarding status of equipment. Researching and obtaining pricing for replacement office equipment as needed. Verify, order and distribute office and cleaning supplies as needed. Marketing and Advertising Support Duties Assisting with planning, preparation and communications of trade shows and on-site events Required Skills, Traits, and Behaviors: This position requires a passion for delivering world-class customer service, including excellent communication skills and the ability to interact positively and collaboratively with internal and external customers. The Administrative Assistant must be: Receptive to people from diverse backgrounds Flexible and able to change tasks quickly Tolerant of frequent interruptions Discrete, honest, and ethical Proactive, self-motivated, and highly productive Detail oriented and organized Able to recognize and solve problems with little assistance Able to take direction and constructive criticism well Able to work effectively under pressure Able to multi-task and prioritize multiple projects Required Background, Experience and Credentials: Computer literate; includes proficient use of MS Office 1 - 2 years of office experience required High school diploma or equivalent (GED) 1 -2 years of customer service experience Pharmacy experience preferred Ability to obtain State Pharmacy Technician registration preferred If you are a friendly, loyal, and hard-working team player and appreciate a family-oriented work environment, we may have a home for you at AuBurn Pharmacy! We offer competitive pay, benefits, paid time off, store discounts and 401k match.

Here we GROW Again!! AuBurn Long Term Care Pharmacy has an opening for a dedicated professional to join our team. Located in Olathe, KS, our closed-door pharmacy serves local nursing homes, group homes and other similar facilities. We have an immediate need for a Full-Time LTC Administrative Assistant. Must be available to work Monday through Friday 8am-5pm. The LTC Administrative Assistant serves as the point person for all visitors and callers and provides operational support for LTC staff. The LTC Administrative Assistant also maintains daily office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and providing excellent service to internal and external customers. Key Areas of Responsibility: Customer Care Duties Welcome customers, staff, business associates, and service personnel who contact the LTC Pharmacy in person or by phone. Actively and passionately communicate the AuBurn Pharmacy vision to customers, staff, and others in a professional, respectful, friendly, and engaging manner. Office and Administrative Duties Maintain the lobby and vestibule areas includes watering plants, dusting, vacuuming and sweeping as needed. Maintain employee break room, including washing dishes. Ensure that the conference room and other common areas remain clean and presentable at all times. Sort and distribute mail and other incoming and outgoing materials and supplies. Work with all departments to complete assigned projects. Assist in making travel, meeting and event arrangements, and planning internal events. Ensure operation and availability of office equipment, includes initiating repair calls and communications with staff regarding status of equipment. Researching and obtaining pricing for replacement office equipment as needed. Verify, order and distribute office and cleaning supplies as needed. Marketing and Advertising Support Duties Assisting with planning, preparation and communications of trade shows and on-site events Required Skills, Traits, and Behaviors: This position requires a passion for delivering world-class customer service, including excellent communication skills and the ability to interact positively and collaboratively with internal and external customers. The Administrative Assistant must be: Receptive to people from diverse backgrounds Flexible and able to change tasks quickly Tolerant of frequent interruptions Discrete, honest, and ethical Proactive, self-motivated, and highly productive Detail oriented and organized Able to recognize and solve problems with little assistance Able to take direction and constructive criticism well Able to work effectively under pressure Able to multi-task and prioritize multiple projects Required Background, Experience and Credentials: Computer literate; includes proficient use of MS Office 1 - 2 years of office experience required High school diploma or equivalent (GED) 1 -2 years of customer service experience Pharmacy experience preferred Ability to obtain State Pharmacy Technician registration preferred If you are a friendly, loyal, and hard-working team player and appreciate a family-oriented work environment, we may have a home for you at AuBurn Pharmacy! We offer competitive pay, benefits, paid time off, store discounts and 401k match.

Responsibilities: * Provide administrative support to department managers * Coordinate meetings, luncheons and engagements * Generate correspondences from notes or verbal communications * Schedule and arrange travel * Organize and maintain files, correspondence, records and other documents. * Serve as back-up to other department administrators as needed * Office Management, to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance. * Conduct basic research for projects * Greet all visitors arriving at Orizon, notifying company personnel of the visitor's arrival and distributing appropriate PPE for their visit. * Maintains security, by following procedures, specifically ITAR, in issuing visitor badges * Assist the finance department in accounts payable entry, receivables posting and vendor statement reconciliation * Answers multi-phone line system for the facility * Receive and sort mail; gather and mail all outgoing mail * Maintains safe and clean work environment; maintaining compliance with established policies and procedures * Perform other duties as assigned by supervision.

Administrative Assistant opportunity is available immediately for the candidate that has a great deal of experience with Accounts Payable and other office experience assisting the Administrator. This is a healthcare atmosphere, although previous medical experience is a plus, not a must. Accounts payable utilizing Excel is where you will spend most of your time, however you will be working closely with the Administrator on several projects throughout the week. This is a full time opportunity Monday - Friday. The salary is excellent, and will depend on your experience level. Benefits are available! Interested Candidates should email a copy if there resume to (************************)

Substutute Administrative Assistant BUILDING LOCATION: All Attendance Centers at USD 343 PAYMENT RATE: $14.75 hourly rate CONTRACT DAYS: As needed for substitute coverage in the office. WORKING HOURS: As needed BENEFITS ELIGIBLE: No FLSA STATUS: Non-exempt position EVALUATED BY: Administration as needed PURPOSE: The Administrative Assistant provides office and clerical support to assist with the efficient operation of the school district. The Administrative Assistant will work closely with the staff, parents and administration of the district. QUALIFICATIONS: Valid driver's license (prefer Kansas). Ability to pass a criminal background check Health and Tuberculin Certificates on file (after employement offer is made). Prior secretarial experience is preferred. Prior bookkeeping and office experience are required. Basic computer knowledge is required. ESSENTIAL FUNCTIONS and RESPONSIBILITIES: Display dependability and punctuality in attendance. Displays adaptability in new situations, Support the philosophy and mission of USD 343. Provide a safe and welcoming environment for all students. The ability to communicate information to both staff and parents. Displays good judgment in decision-making situations. Responds positively to constructive suggestions for improvement. Adheres to all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan. Serves as a role model for children in behavior, appearance, and grooming The ability to keep student and personnel information and records confidential. Interacts in a professional manner with other staff members. The ability to communicate and work effectively and cooperatively with members of the school district and community. The ability to handle and balance multiple demands at the same time. The ability to maintain accurate and organized records and other files as required The ability to meet deadlines as assigned The ability to assist with the district daycare program as needed. Ability to react to changes and frequent interruptions in a productive and positive manner, and handle other duties as assigned by the building administrator, and/or Superintendent of Schools Specific building duties as assigned. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Explanation: Requires prolonged (roughly 50% of the time) standing and walking. Frequently (roughly 10% of the time) requires physical exertion to manually move, lift, carry, or push heavy* objects or materials. Preferred ability to perform first aid and CPR. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee must be able to work in a stressful environment and work in various climate environments outside. The employee may be exposed to students who have aggressive behavior tendencies.

Full-time Description Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients. ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it's about delivering on our commitments. We are seeking for an Executive Administrative Assistants who will provide administrative support services to U.S. Department of Agriculture (USDA), National Bio-Agro Defense Facility Senior Leadership Office (SL) and the Facility Operations and Maintenance Unit (FOMU) in Manhattan, KS. The mission of NBAF includes research, diagnosis and training for animal diseases foreign to the U.S. for the purpose of protecting American agriculture and domestic food sources from their potentially devastating effects. NBAF is vital to successfully protecting U.S. agriculture from the intentional or non-intentional introduction of foreign animal diseases such as Foot-and-Mouth disease. These positions support the biocontainment facilities at NBAF and may require entry into BSL-3, BSL-3e, BSL-3ee, BSL-3 Ag, and BSL-4 labs. and require additional layers of personnel security requirements. Essential Duties and Responsibilities: The primary responsibilities of the position will include but not limited to: Serves as a contact for Letter of Authorization appointee (L/A's) and students in the development of Requests for Personnel Action (SF-52's) and attachments involved in changes of work requests. Works with the Management Analyst in coordinating the Performance Review program for NBAF employees. Works with the Administrative Officer in preparing human resources reports. Monitors and maintains records for required annual employee training sessions. Provides information on policies, procedures and regulations for training. Prepares, coordinates, and maintains Procurement Requests (AD-700 requisitions). Operates government-owned vehicles for official purposes. Observes all safety and security regulations and protocols. The incumbent works closely with the Administrative Officer and staff in providing administrative support to NBAF personnel. Serves as the initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures. Works with NBAF unit support staff in the preparation of SF-52, Request for Personnel Action, and prepares other administrative/personnel forms. Reviews human resources action requests for accuracy and completeness; ensures necessary changes are made; and if additional documents are information are needed, ensures their inclusion for final action. Reviews human resources documents and SF-50 Notification of Personnel Actions, and alerts headquarters personnel when errors are found or corrections are required. Reviews Position Description Cover Sheets (AD-332's) before sending to Human Resources Branch (HRB) with position description (PD) and resolves any inconsistencies; and on completion of actions, distributes official copies of PDs as appropriate. Provides employee orientation and issues identification cards. Serves as the person in charge of out processing of employees ensuring appropriate forms are forwarded. Responds to walk-in application and callers inquiring about employment opportunities and other appropriate information. Reviews completed rating forms for accuracy/completeness and mandatory entries, and forwards to the Area Office for processing. Research answers to a variety of questions from supervisors and employees concerning the full range of human resources support activities. Works with NBAF cardholders and provides individual support training as required. Prepares and maintains task orders for research support, processes student payroll vouchers and monitors the funds in task orders, Closes task orders to zero balance at the end of each fiscal year. Serves as timekeeper for the Administrative Office staff. Uses processing software (i.e., word processing, email, and Internet and intranet websites) to produce a variety of documents, correspondence, and reports. Produces documents, ensuring correct punctuation, spelling, and grammar. Uses database or spreadsheet software to enter, revise, or retrieve data for standard reports, and uses graphics software to provide charts, graphs, or directories. Provides information, forms and online references for benefits (e.g., retirement, health, leave, Flexible Spending Accounts (FSA), supplemental insurance, long-term care), pay and other issues. Works closely with supervisors and managers on issues such as Thrift Savings Plan, change in personnel information, training, awards, performance forms, recruitment, within-grade increase (WGI) actions, etc. Coordinates the NBAF awards program which includes submitting and tracking performance documents and Extra Effort awards and provides information and guidance to NBAF personnel on procedures and status. Coordinates the Work Study Program for NBAF which involves contacting universities and providing information to find eligible participants. Requirements High School Diploma or GED is the minimum education requirement Minimum of 2 years of experience working as an Administrative or Executive Assistant that demonstrates the following experience: Understanding of human resource processes and documentation processing Understanding of Federal laws and regulations Ability to prepare and manage procurement requests Prepare status reports upon request by Contracting Officer's Representative (COR) Operate as an initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures Ability to gather documentation supporting conclusion reached Scheduling meetings and coordinating with staff Serve as a timekeeper for facility staff. Strong Microsoft Excel skills; Proficient Microsoft Word or financial management systems skills Ability to follow step by step instructions Ability to prepare and manage travel requests Additional Qualifications: Proficient in Microsoft Office 365 Suite, SharePoint as well as Adobe Acrobat. Proficient in organizing and utilizing MS Teams for communications and project management. Effective communicator in both written and oral presentations. Demonstrates mastery of office administration skills through work experience. Motor Vehicle or Commercial Driver's License is required. Drug Test is required. Financial Disclosure is required. Department (DOJ) Security Risk Assessment approval is required. National Agency Check with Inquiries (NACI) clearance is required. Immunizations may be required. Respirator fitting and certification is required. Full-time Day Shift: Monday-Friday Pay Rate: $29.99/hr plus H&W benefits Benefits: Health & Welfare Benefits Medical, Dental & Vision Insurance 100% covered for employee Life and Accidental AD&D Insurance 401K Retirement plan with 3% automatic contribution Generous sick and vacation leave based on SCLS ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #ZR

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Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Stormont Vail Events Center is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams. We are a close-knit office with a great culture, which means there's lots of room for growth, learning and collaboration within the team. This role pays an hourly rate of $17.00 to $18.00. Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 3, 2026. About the Venue Stormont Vail Events Center is the premier entertainment, exhibition, and convention venue in Northeast Kansas. Our five buildings include a newly renovated 10,000 seat arena; a newly renovated exhibit hall with over 74,000 sq. ft. of open space; a livestock facility with a show arena, exercise arena and stalls; and two community buildings used for numerous small and medium-sized functions. Responsibilities Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Qualifications High school diploma or equivalent, associate's degree preferred but not required. Past administrative experience or tenure in an office setting preferred but not required. Digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Data management and entry skills, including the ability to maintain and improve filing systems. Accurate record keeping. Written communication skills. Time management, multitasking, and flexibility. Organizational skills. Accuracy and attention to detail. Supply management and inventory control. Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Responsibilities: * Provide administrative support to department managers * Coordinate meetings, luncheons and engagements * Generate correspondences from notes or verbal communications * Schedule and arrange travel * Organize and maintain files, correspondence, records and other documents. * Serve as back-up to other department administrators as needed * Office Management, to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance. * Conduct basic research for projects * Greet all visitors arriving at Orizon, notifying company personnel of the visitor's arrival and distributing appropriate PPE for their visit. * Maintains security, by following procedures, specifically ITAR, in issuing visitor badges * Assist the finance department in accounts payable entry, receivables posting and vendor statement reconciliation * Answers multi-phone line system for the facility * Receive and sort mail; gather and mail all outgoing mail * Maintains safe and clean work environment; maintaining compliance with established policies and procedures * Perform other duties as assigned by supervision.

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