Executive administrative assistant jobs in Vero Beach, FL - 27 jobs

Job DescriptionExecutive Assistant (with Personal Support) Stuart, FL | Full-Time | On-Site We're seeking an exceptional Executive Assistant to support a founder and CEO running a fast-growing, creative business. This role is ideal for someone with a killer sense of organization , strong operational instincts, and exceptional attention to detail. This is a high-trust, high-impact position for someone who thrives in a dynamic environment, enjoys working within established systems, and can thoughtfully advise on process improvements when appropriate. While this role includes occasional personal and family support, the core focus is executive, operational, and administrative leadership. Key ResponsibilitiesExecutive & Business Support Act as a right-hand partner to the CEO, managing day-to-day administrative and operational needs Support order fulfillment, shipping coordination, and package tracking as needed Maintain organization and operational efficiency across office and warehouse spaces Handle high-attention administrative tasks, follow-ups, and internal coordination Run business-related errands (post office, supplies, returns, etc.) Proactively identify inefficiencies and recommend workflow or process improvements Personal & Household Logistics (Secondary) Manage incoming mail, packages, and returns Coordinate household errands and light organization as needed Assist with scheduling and logistics that support the CEO's availability and focus Family Support (As Needed) Occasional school pickups and drop-offs (clean driving record required) Assist with family scheduling and coordination Light, occasional support related to children (not a nanny role) What We're Looking For Exceptionally organized with strong attention to detail Enjoys working within established systems, optimizing workflows, and recommending process improvements when appropriate Highly reliable, proactive, and resourceful Able to prioritize, multitask, and follow through independently Comfortable handling both executive-level tasks and hands-on responsibilities Tech-savvy and quick to learn new tools and systems Able to lift/move 30-50 lbs. when required Valid driver's license and reliable transportation Discretion, professionalism, and sound judgment are essential. Schedule Full-time, in-person (Stuart, FL) Flexibility required for occasional personal or family needs Compensation & Benefits Salary: $75,000-$85,000, based on experience Benefits include: Employer covers 50% of health insurance costs Two weeks paid vacation Five sick days Six paid holidays

Full-time Description New Horizons is the largest mental health and addiction recovery provider on the Treasure Coast (and beyond), serving 15,000 children and adults annually through inpatient crisis services, 24-hour help line and mobile response team, and outpatient programs conveniently located across Indian River, Martin, Okeechobee and St. Lucie counties. In addition, New Horizons assists 22,000 students in area schools, and we work closely with the courts, law enforcement, jails, and hospitals to help improve the health of individuals and the quality of life in our community. New Horizons is a nonprofit agency seeking a caring and compassionate Executive Assistant who is eager to teach, want meaningful work that offers opportunities for growth, and believe that their efforts can make a difference in the lives of the people we serve. Now under new management, New Horizons offers competitive pay, amazing benefits, and comprehensive training. As an Executive Assistant your responsibilities will include: Attends meetings to record, maintain and process minutes for Board of Directors, Senior Leadership, Executive Leadership, and Medical Staff Receives, greets and directs visitors and staff Responsible for daily office related functions (supplies, office machines, fax, printer, postage meter, mail) Prepares a variety of administrative reports and maintains files and documents as it relates to the Agency's core business activities Assists with maintaining daily, weekly, monthly updates on social media sites (Facebook, Twitter, Instagram, etc.) Participates in Event Planning and Community Outreach activities (fund development events, networking, community lectures, etc.) Manages Executive's schedules, complex calendars, and meeting logistics Draft, edit, and proofread correspondence, presentations, and reports Requirements New Horizons will need you to have the following qualifications: Associate degree in business, marketing or communications with two years' experience in an administrative position OR a High School diploma with 5 years' administrative experience relating to supporting a senior executive, public relations, marketing and development Communication Skills: Excellent written and verbal communication abilities to interact effectively with various stakeholders. Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. On-site, Monday through Friday, 8:30am-5:30pm Salary Description $21/hour

Treasure Coast Community Health is a well-established and highly respected Federally Qualified Healthcare Center seeking an Executive Assistant to support the Chief Executive Officer. This position will ensure efficient operation of the Administration offices by performing various responsibilities. The executive assistant will provide support to the Chief Executive Officer (CEO) by handling administrative tasks, managing schedules, preparing reports, and acting as a point of contact for clients, and other external partners. Responsible for managing information flow, managing executives' calendars and setting up meetings, answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, prioritize emails and phone calls, gathering documents for meetings, and coordinating travel arrangements Education and/or Experience: Bachelor's degree (B.A.) from four-year college or university, preferred. Two years related experience and/or training; or equivalent combination of education and experience, required. Excellent verbal and written communication skills, process oriented individual with attention to detail required. Ability to maintain confidentiality of privileged information, self-motivated, independent worker with strong time management skills. TCCH is an Equal Opportunity Employer according to current applicable laws.

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. This role is critical to ensuring executives can focus on strategic priorities by managing schedules, communications, and day-to-day logistics efficiently and professionally. The ideal candidate is detail-oriented, discreet, adaptable, and comfortable working in a fast-paced environment with shifting priorities. Key Responsibilities Provide direct administrative support to executive leadership Manage complex calendars, schedule meetings, and coordinate travel arrangements Prepare and edit correspondence, reports, presentations, and meeting materials Serve as a key point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with professionalism and discretion Coordinate meetings, agendas, and follow-ups, including taking and distributing notes Assist with expense reporting, invoicing, and budget tracking as needed Support special projects and initiatives as assigned Maintain organized filing systems (digital and/or physical) Anticipate executive needs and proactively address issues before they arise Required Qualifications 3+ years of experience as an Executive Assistant or Senior Administrative Assistant Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills High level of professionalism, discretion, and integrity Proficiency in Microsoft Office, Google Workspace, and scheduling tools Ability to work independently and manage competing priorities Strong attention to detail and follow-through Preferred / Nice-to-Have Qualifications Experience supporting C-level or senior executives Familiarity with CRM systems, expense management tools, or project tracking software Experience working in fast-growing, corporate, or professional services environments Bachelor's degree or equivalent professional experience Key Success Metrics Executive satisfaction and efficiency Accuracy and timeliness of scheduling and communications Strong stakeholder relationships Smooth execution of meetings, travel, and special projects Work Environment Professional, fast-paced environment Hybrid or on-site depending on business needs Occasional flexibility outside standard business hours may be required ?Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

About Netwealth Netwealth isn't just a company. We're shaping the future of wealth in Australia. Our award-winning platform and NextGen technology empower advisers and investors to achieve more, and we're proud to be recognised as one of Australia's most innovative FinTech businesses. Since 1999, we've grown rapidly by challenging the status quo. We move fast, think big, and stay agile. Free from unnecessary bureaucracy so we can deliver smarter solutions for our clients and create real impact. But what truly sets us apart? Our people. We're a team of curious, optimistic and courageous individuals who collaborate to make life better for more Australians. We value authenticity, and agility, and we believe in creating an environment where you can do your best work, grow your career, and feel part of something meaningful. If you're looking for a place where your ideas matter, where innovation is celebrated, and where you can help shape a brighter financial future, join us at Netwealth. The opportunity As Executive Assistant and trusted advisor you will effectively manage their busy and dynamic calendar, coordinate meetings and organising travel arrangements, ensuring thorough preparation for meetings with relevant materials and talking points, and act as a liaison between them and key stakeholders(including Board Members), handling confidential information with discretion and professionalism. You will support with the execution of strategic projects, preparing presentations, reports, and correspondence, and assist in managing investor, board, and client relationships. You will plan and coordinate executive and team events, and assist with special initiatives, ensuring time completion and effective execution, managing expense reporting and vendor relationships. About you As an experienced Executive Assistant, you are a proactive, detail-oriented professional with strong problem-solving skills and the ability to anticipate needs. Skills and experience you bring to the role include. * Strong experience supporting C-suite executives, preferably in a high-growth, fast-paced environment. * Strong understanding of the wealth management, fintech, or financial services industry is a plus. * Excellent organisational and time-management skills, with the ability to prioritise and multitask effectively. * Outstanding written and verbal communication skills, with a high level of professionalism. * Proficiency in Microsoft Office Suite and project management tools (e.g., Planner, MS Project, Miro). * Tech-savvy with the ability to quickly learn and adapt to new tools and systems. * Exceptional attention to detail and a proactive, problem-solving mindset. * Ability to work independently, exercise sound judgment, and maintain confidentiality. Life At Netwealth At Netwealth, we believe a fulfilling career is built on growth, balance, and belonging. Our people are our greatest strength, and we're committed to supporting you at every stage of life because when you thrive, so do we. We're proud to be recognised as one of Australia's top 5 companies for Career Development (endorsed by WORK180). From further education and diverse training opportunities to strong support for internal mobility. Your career can grow here. Our flexible hybrid model supports balance, with just 4 days in the office each fortnight. When you're in, you'll enjoy working from one of our modern, thoughtfully designed spaces across Australia - including our state-of-the-art Melbourne CBD office. All locations feature contemporary facilities to make your day comfortable, and in Melbourne, you'll also enjoy perks like end-of-trip amenities and daily breakfast to make your commute easier. We offer benefits designed for your wellbeing and personal development, including; * Family-friendly support: Paid parental leave and a fully funded school holiday program * Wellness perks: CU Health (virtual healthcare), income protection, flu shots, wellness weeks, retail discounts and financial wellbeing services * A vibrant culture: social events, trivia nights, and corporate sports * Employee Resource Groups: LGBTQIA+, DAWN (Development and Accelerating Women at Netwealth), Culture Group and Carers Group * Community Impact: Paid volunteering and our Netwealth Impact Group We're proud of our inclusive and diverse workforce and encourage everyone to bring their genuine selves to work. It's one of our core values. We're committed to equity and inclusion through our gender equality, disability, LGBTQIA+, wellbeing and cultural initiatives. And we're certified by WORK180, Family Friendly Workplaces and Great Places to Work. If you're excited by the opportunity but don't meet every requirements, we still encourage you to apply. Research shows people often hesitate unless they tick every box. We value potential and passion just as much. Need adjustments during the recruitment process? Contact us at ********************.au Apply now and help us shape a brighter financial future!

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Company DescriptionJobs for Humanity is partnering with Teleperformance USA to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Teleperformance USA Job DescriptionCategory : Customer Service/Support Teleperformance is a strategic partner to the world's leading companies, bringing solutions and enhancing customer experience during each interaction. We are the largest interaction expert team in the market: multicultural, highly skilled, and deeply knowledgeable, with a wide range of integrated omnichannel solutions, technology, and the highest security standards. For us, each interaction needs to be treated as unique. Benefits of working with TP include Competitive Wages ($20.00/hour for Bilingual Spanish/English) Full Benefits (Medical, Dental, Vision, 401k and more) Employee wellness and engagement programs A fun, casual work environment PTO Schedule flexibility, hours of operation are 24/7 Your Impact Our Social Media Content Moderators are a very important part of our family. Working in a collaborative and engaging environment, you will have the chance to interact with people from all walks of life and no two days will be the same. As you continue to grow and challenge yourself, you will discover your potential can take you anywhere you want to go. Social Media Content Moderators are responsible for moderating user-generated content on our clients platform by reviewing strong graphic images, videos, and/or written content to ensure the content meets the community guidelines and to escalate any content that violates the parameters set. This role is key in providing a positive social experience for all users. If you are a social media enthusiast and are confident with digital technology ready to put your skills to work, this position is for you! Review content to determine community guidelines are met while upholding a high standard of accuracy and quality Participate in frequent refresher training to always implement correct policies Comply with the performance indicators or parameters defined by the specific client's operation Review, classify and/or eliminate highly sensitive or violent content, uploaded by users, according to the parameters defined by the client Investigate and resolve complex issues regarding content within agreed-upon turnaround times and standards of quality Comply with corporate confidentiality policies and the proper handling of customer information to guarantee the security of the information Participate in continuous training programs established by the company for optimal development in the role Comply with all the orders, instructions, procedures related and complementary to the role Able to moderate traumatic, sensitive and potentially offensive or violent content Provide trends and insights to develop improvements to the overall processes and provide recommendations for process, policy and product improvements Remain up to date on key workflow changes, operational guidelines, policy updates and Community Standards Ability to WORK ON SITE at Port St. Lucie Florida ( not a work from home position) Fluent Bilingual in Spanish/English Experience navigating internet websites including social media, commercial websites, etc. Strong spelling, grammar, and reading skills Strong emotional intelligence and resilience Comfortability reviewing internet content that may be deemed inappropriate and/or contain explicit material Attention to detail Ability to be flexible in order to meet changing business needs (days off/hours) Logical problem-solving skills Availability to work various shifts Experienced with Windows operating systems Strong computer skills with ability to use multiple windows and/or programs at the same time Ability to type 25 wpm Over 18 years of age High School Graduate or GED or higher (proof required to be provided) Predictable and reliable attendance What We Prefer Experience in reviewing/monitoring social media Consistent work history Proven oral & written communication skills Being One of Our People It is our mission to always provide an environment for our employees that promotes happiness from the inside out. When you work with us, you are valued and inspired to learn, to teach, and to grow. We want you to come to work motivated to and proud to be on our team. That's why we continually invest in creating outstanding work experiences and endless development opportunities. We want you to be and feel at your best, always. Teleperformance is an Equal Opportunity Employer

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $18.00 - $22.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Job Summary: Assist club members and work closely with the technicians to help solve any member or individual village and club maintenance issues. Work closely with Director and/or Department Manager to create a seamless transition from problem to solution. Coordinate with each technician to schedule maintenance and ensure work is completed. Compensation & Benefits: Starting rate of $22.00 Medical, Dental, and Vision Insurance Essential Duties and Responsibilities include the following, but are not limited to: Determine daily if issue at hand can be handled by the HOA department; decide how to handle the situation if the department is unable to do necessary work. Manage daily phone calls from club members and employees; assist them with their requests, scheduling appointments if necessary. Copy, code, and prepare incoming receipts for materials used on a daily basis. Prepare weekly/monthly billing for all club members that utilize PMD services by creating work orders in Vantaca. Enter, invoice and post each work order that is created on a daily basis using Point of sale program. Organize and maintain a variety of general & specialized department files & records both paper and electronic. On an as needed basis, assist club members with special projects. Job Requirements include the following, but are not limited to: Conduct the day-to-day operations of the office in a business-like, ethical and professional manner. Strive to exceed customer service expectations of members, guests and associates. Maintain good working relationships with staff and outside Contractors. Operate office equipment, including copiers, facsimile machines and computers; input and retrieve data and text; and organize and maintain files. Possess effective oral and written communication skills including the ability to clearly express thoughts to others and exchange information. Utilize a clear speaking voice in the English language. Dress appropriately for position; professional manner and well groomed. Establish and maintain a clean and professional workspace. Demonstrate record of good work attendance and reliability; regular and punctual in attendance. Demonstrate flexibility in work habits and work schedule. Use time effectively; complete work in a timely manner. Comply with company policies and procedures as established in the Employee Handbook or as demonstrated as common practice. Track productivity of Techs by coordinating their time and reviewing their timesheets. Seek to improve self knowledge and skills. Supervisory Responsibilities: This job has no supervisory responsibilities. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Certificates/Licenses: None required Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, see and hear; use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

As an Administrative Assistant you will work under the guidance and direction of the Office Manager. You will support the branch with all aspects of office administration to include billing, reporting, onboarding and administrative duties. Responsibilities: Help manage the application and onboarding process for all candidates and new hires Facilitate the uniform order request process at the branch level • Assist with accounts payable, accounts receivable and billing management for the branch Support operational leaders with work order management • Manage branch reporting for the operational leadership team • Manage all inbound calls and handle all customer service inquiries • Greet all incoming visitors and manage walk in applicant traffic Maintain an orderly file keeping system • Order branch office supplies as needed • Performing other duties as assigned by the leadership tea Requirements: Minimum 3 years of administrative experience to include onboarding • HS Diploma or GED equivalent, Associates Degree is preferred Bilingual proficiency in both English and Spanish • Must be proficient with the Microsoft Office Suite • Flexibility and willingness to adapt in a fast paced and ever-changing environment Must have strong organizational skills • Ability to perform with a high degree of autonomy • Excellent communication and interpersonal skills • High attention to detail Preferred Skills & Experience: Landscape or Construction industry experience • NetSuite experience is a plus!

About Us We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems. The Branch Administrative Assistant at Miller Electric reports directly to the Vice President and Senior Project Manager in charge of the office. There is a dotted line to the Vice president of Shared Services. Responsibilities are focused on providing support for the entire branch. Critical abilities for this position are strict attention to detail and the ability to shift from one process or function to the next rapidly and seamlessly. The applicant must also be proficient at both Microsoft suite programs. Essential Duties & Responsibilities Communications: Must possess strong interpersonal skills within the office, customers, vendors. Building on our core values of trust, collaboration, safety, quality, stewardship and community. Human Resources: Process termination payroll and paperwork. Workman's Compensation Claims processing by company standards and Payroll Management weekly, troubleshooting any issues. Invoice Processing: Create invoices, obtain liens as requested, process through accounting and submit to customer by way of online portals, e-mail, and mail or as directed. Creating Purchase Orders(PO's): PO's must be entered into JDE Contract & Licensing Management: Process project contracts through home office as per procedure. Process closeout documents including warranties. Arrange for certified payroll and lien processing as required. Oversee maintenance of current licensing. Process local cities business license yearly and submit to home office. Coordinate and follow up with home office for state contractors licensing yearly renewal and current Masters Electrician License. Order Certificates of Insurance as requested. Obtain officer required signatures on required documents as needed. Complete contract breakdowns in order to get a job number. Notice to Owner: These need to be done periodically for billing contracts. Training: (optional if there is not an Office Assistant) Cross-train in every aspect of Payroll, with alternating weeks of processing, Workman's Compensation claims, Fleet accident reporting, all according to company standards. Service Coordinator: Establishing a relationship with the Service Manager and coordinating the workflow of work orders to the completed customer invoices. Import / Exporting Corrigo invoices to post onto the JD Edwards general ledger. Troubleshooting any failed exports or incorrect processing. Accounts Receivable: Reporting and maintaining fluid record-keeping in partnership with Miller's accounting department. Innovative thinking for new collection ideas. Cash flow. Weekly updating spreadsheets and communicating with Miller's customer's accounting departments. Qualifications Strong personal interaction and communication skills. Ownership thinking. Ability to establish and maintain effective working relationships with peers, supervisors, clients, and vendors Ability to work independently Proficient in Word, Excel, PowerPoint, email, and other software required to perform job-related responsibilities Exceptional written and verbal communication skills Must be organized and detail-oriented; ability to multitask Commitment to protecting confidential information #Miller #LI-JR1 Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Responsible for providing highly confidential and complex administrative support to the to the Director of Revenue Cycle Management and other members of the Home Care management team in Stuart, FL. Prepares correspondence, transcribes minutes, schedules meetings, and maintains calendars. Prepares, maintains, and organizes sensitive electronic and paper legal and confidential files and materials; distributes as needed. Enters, updates, and retrieves information. Researches, compiles, organizes, and prepares legal and business documents and forms for review and approval. Makes travel arrangements, performs, coordinates, and monitors special projects to ensure maximum effectiveness and compliance. Primary Duties and Responsibilities : Schedules and organizes complex activities such as meetings, travel, conferences and department activities for Dir. of Revenue Cycle Management and other department management. Acts as the receptionist for Airport Administrative building, greeting guests, assigning visitors badges and coordinating contact with Airport employees for the guests Establishes, develops, maintains and updates filing system for the Dir. of Revenue Cycle Management and other areas of the business as needed. Retrieves information from files when needed. Sorts and distributes mail for the Dir. of Revenue Cycle Management and other administrative building employees. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Answers the phone for Dir. of Revenue Cycle Management. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other Administrative Assistants to cover phones. Act as backup for Home Care GM Executive Admin by liaising with other departments and outside agencies, including high-level staff such as all C level employees, Presidents, Senior Vice Presidents and Directors. Handles confidential and non-routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the Dir. of Revenue Cycle Management, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Ancillary Duties and Responsibilities: Maintain a positive work atmosphere that embodies Liberator's philosophy- Professional excellence, teamwork and integrity. Maintain high attention to detail throughout daily tasks and projects Assist other departments and team members when required or requested to help meet business needs. Maintains a high level of confidentiality and discretion completing tasks with a high level of situational judgement Perform Other duties and tasks as assigned Light travel requirements ~5% (2-3 times per year) Reporting Relationship Responsibilities __x__ No supervisory responsibilities __ ___ Provides work direction only _____Provides work direction plus has responsibility for hiring, promotions, transfers, performance management, discipline, and discharge. Minimum Requirements Or Qualifications (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions) Education/Experience: High School Diploma or general education degree (GED); one to two years related experience and/or training; or equivalent combination of education and experience. Associates Degree preferred Skills: Language: Ability to read, analyze, and interpret internal and external vendor and company correspondence and technical procedures. Ability to write external business correspondence and internal e-mail communication. Ability to effectively present information and respond to questions from management, team members, vendors, and shareholders. Math: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply intermediate math skills. Reasoning: Ability to solve practical problems and deal with a variety of variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer: Knowledge of Word Processing software, Excel, Access and/or other database software. Must be proficient in Microsoft Office Suite Licensure or Certifications required: No certifications needed Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ) While performing the duties of this job, the employee is frequently required to walk, sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 lbs. Work Environment (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ) While performing the duties of this position, the employee performs tasks in a temperature controlled office environment under normal office conditions. The noise level in the work environment is usually moderate. The work environment involves minimal exposure to hazards or physical risks, which require following basic safety precautions. Disclaimer The above is meant to describe the general nature and level of work being performed; it is not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position. The Company officers, mid-level, and entry level management staff may assign additional duties and responsibilities as needed. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties requested by their supervisor in compliance with Federal and State Laws.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Overview At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com. Position Overview We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination. This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously. Responsibilities Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements. Handle incoming and outgoing correspondence, including emails, letters, and packages. Prepare meeting agendas, take minutes, and distribute meeting materials. Maintain office supplies inventory, ordering and restocking as necessary. Assist with data entry, report preparation, and maintaining spreadsheets or databases. Prepare, format, and proofread documents, reports, and presentations as needed. Provide administrative support for various projects as assigned. Greet visitors, answer and direct phone calls, and provide general information. Communicate with internal and external partners and vendors, as needed. Prepare, review, and process billing documents, including invoices, timesheets, and expense reports; assist with billing accuracy and coordination with other departments as needed. Will be responsible for downloading and verifying density reports for accuracy and completeness. Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events. Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs. Perform other duties as assigned. Additional Qualifications/Responsibilities Qualifications High school diploma or equivalent required, Associate's degree or additional relevant coursework preferred. 0-2 years of administrative or office support experience (internship or volunteer experience a plus). Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools. Strong organizational, time management, and problem-solving skills. Strong attention to detail and ability to handle confidential information with discretion. Effective verbal and written communication skills to interact with team members and stakeholders. Ability to work independently and collaboratively in a fast-paced environment. Ability to adapt to a changing work environment and foster and maintain good relationships at all levels. Preferred Qualifications Familiarity with construction or engineering documents, reports, and project files. Previous experience in an administrative, office coordinator, or project support role, preferably within an engineering, construction, or professional services environment. Travel Requirements This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs. Physical Demands & Work Environment This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment. The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms. The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

Travel: Up to 25% Number of Openings: 1 Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker. Summary The Administrative Assistant II provides clerical and administrative support to an upper-level manager within the Company. May provide additional support for general administrative processes that improve efficiencies within the Department or Region. Roles and Responsibilities The Administrative Assistant II will perform the following duties in a safe, productive, and effective manner: * Performs general clerical duties including but not limited to filing, mailing, faxing, photocopying, typing * Maintains hard and electronic files * Handles confidential materials and documents in a professional and discreet manner * Schedules appointments and updates calendars for manager(s) within area of responsibility * Assists with coordination of travel arrangements for manager(s) * Sets-up and coordinates meetings and conferences * Answers phone(s) promptly and in a professional manner * Assists managers and co-workers with tracking of Time-Off Benefits * May provide assistance with entering time and/or resolving payroll data entry problems * May provide clerical support related to departmental processes including but not limited to: * Typing correspondence * Pulling reports, bid bonds, preconstruction documents, etc. * Issuing field checks * Tracking fuel cards * Coding and tracking invoices * Assisting with recruitment * May order and maintain office supplies for department (and other areas as assigned i.e kitchen and bathroom supplies) * May assist with tracking building maintenance issues * Assists with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc. * May interface with outside vendors such as equipment repair companies, staffing agencies, etc. Requirements * High School diploma or equivalent, and five years of prior administrative support experience; or seven years related experience * Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint The following competencies are needed to successfully perform this job: * Ability to write reports, business correspondence, and procedures * Ability to listen to and/or read and comprehend instructions; ability to read and comprehend correspondence and memos * Strong writing and verbal skills * Ability to effectively present information and respond to questions in one-on-one and small group situations with co-workers and clients * Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages * Must possess strong customer service skills * Must be willing to work with others and be a part of a team * Must possess good listening skills * Must be able to prioritize work and utilize strong organizational skills * Ability to maintain confidentiality * Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists * Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form * Ability to define problems, collect information, establish facts, and draw valid conclusions * Ability to recognize and create organizational tools that enhance processes and procedures At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing ************************ or calling ************** and asking for HR. Nearest Major Market: Melbourne

Job Description Full or part time - Not a remote position Salary $14 per hour for the right candidate CaptureISG is a 30+ year old market research center with our main office in Stuart, FL. We are growing again, and currently seeking a motivated professional, and team player with solid skills to perform work as a staff assistant and administrator. 25-40 hours weekly. We conduct a wide range of surveys, this is not a telemarketing position. A successful candidate will have exemplary typing and computer skills including but not limited to Excel and Powerpoint. Experience managing or performing a similar role at a medium or large company is a big plus. The candidate depending on our production needs may need to assist the team in conducting inbound or making outbound calls to perform a survey. This person will be working with numbers and occasionally producing company reports. Join our team and grow with us. We require this applicant to have experience working and/or managing people in a call center. College degree preferred. Primary Contact - Stuart Marion Email your resume and cover letter to ***********************. The subject of the email should read “Administrative Assistant Position”

Qualifications•2+ years of administrative service experience•Detail-oriented, with superior organizational skills•Multitasking and Time Management skills•Ability to work independently to complete assignments•Strong written and verbal communication skills•Good work ethic and willingness to learn new methods | Responsibilities •The HVAC Install Admin Assistant position is responsible for performing all administrative support related to the HVAC Installation Department •The ideal candidate will be a hard-working professional able to undertake a variety of administrative support tasks and work diligently under pressure •Work closely with vendors to retrieve quotes for customer estimates •Enter and track purchase orders and invoices •Order permits and inspections and maintain the progress of jobs •Assist with the invoicing process, bookkeeping procedures and collections, and preparation of estimates and service requests •Maintain office, HVAC Installation jobs, and estimate schedules, make any necessary scheduling adjustments with dispatch and coordinate directly with customers •Assist management with material orders and tracking •Provide support to HVAC field technicians •Track repairs and work completed in trade software, Service Titan •Work closely with lead HVAC Installation coordinators and managers on all other administrative duties At Aire Serv , we're a proud team of uniformed experts who work hard to be the leaders in the industry - and take the time to do the job right. We believe that hard work should be compensated. So the more you work and the better you perform, the more you'll take home. The very best surround themselves with the best, apply today and be amongst them. Compensation: $15.00 - $17.00 per hour We believe in doing the job right. And part of the job is creating a company worth working for. So when you put on that Aire Serv uniform, you become part of a place that will take care of you the way our franchise owners take care of their own family and friends. Grounded in honesty, integrity, and no surprises. Excellent customer service can't happen without happy, motivated, and committed employees. Which is where you come in. People like you make what the Aire Serv franchise owners do possible and creating a team that shares and exemplifies our values is as important as providing quality service for heating and cooling systems. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Aire Serv franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Job DescriptionSalary: $19.00 / HR Job Title: Administrative Assistant Department: Administration Job Type: Full-Time Pay:$19.00 / HR About Youth Opportunity & Everglades Youth Academy Youth Opportunity is a nationally recognized leader in residential and behavioral health treatment for at-risk youth. Everglades Youth Academy in Okeechobee, Florida, is a secure 60-bed Youth Academy serving males ages 13 to 17, providing trauma-informed mental health and substance abuse treatment. The program combines clinical therapy, education, restorative justice, therapeutic recreation, and life skills training. Youth typically remain in care based on individualized treatment outcomes, participating in individual, family, and group therapy; victim impact awareness; vocational preparation; and enrichment activities such as art, music, and recreation. Small group living units and licensed dietitian-managed meals support emotional stabilization and community reintegration. About the Role The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care. Benefits Medical, dental, and vision insurance 401(k) with up to 4% employer match with Immediate Vesting Paid time off (PTO) and holidays earn 4 hours of PTO every pay period Free RX delivery on most medications Tuition reimbursement and professional development Robust Employee Assistance Program Supportive, mission-driven work environment Key Responsibilities Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions. Coordinate special projects, events, and assigned functions. Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators. Prepare and distribute general correspondence, reports, contracts, and memoranda. Handle department data entry, copying, record keeping, and file management. Provide computer support to staff and assist in completing computer-generated reports. Coordinate staffing support as needed and assist with scheduling. Order office supplies and maintain inventory for the department. Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners. Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation. Other Duties Include: Maintain a high standard of role model behavior for youth. Participate in training and professional development activities as required. Report any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships. Report all use of physical force and unusual incidents in accordance with policy. Perform other duties as assigned or needed. Qualifications Education: High school diploma or equivalent required. Experience: Minimum of two years of general office experience preferred. Skills: Strong customer service and multitasking abilities in a busy office setting. Excellent organizational skills with attention to detail. Proficient verbal and written communication skills. Ability to interpret, adapt, and apply organizational guidelines and procedures. Capable of working independently and meeting deadlines. Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems. Other Requirements: Must maintain a valid state drivers license. Must meet state criminal background check and pre-employment screening requirements. Physical Demands Ability to sit at a desk for long periods and perform extended data entry. Must be free of communicable diseases as defined by the state. Must pass evaluation of physical techniques and certification exams. Apply Today If you are an organized, detail-oriented professional looking to make a difference in a youth-centered environment, we invite you to apply today! Equal Opportunity Employer: Youth Opportunity Investments is an equal opportunity employer.

Administrative Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team's success. This role involves overseeing documents, ensuring seamless hospital-wide communication, and organizing files. Join us for a career close to home and heart, where you'll coordinate events, facilitate efficient communication, and contribute to our dedicated team's success. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: Affordable medical, dental, and vision plans for both full-time and part-time employees and their families. Generous paid time off that accrues over time. Opportunities for tuition reimbursement and continuous education. Company-matching 401(k) and employee stock purchase plans. Flexible spending and health savings accounts. A vibrant community of individuals passionate about the work they do! Become the Administrative Assistant you always wanted to be Manage visitor and telephone inquiries, directing them to the appropriate individuals promptly. Handle message relay, answer routine inquiries, and ensure accurate and timely correspondence. Support various word processing tasks including reports, charts, and confidential documents. Coordinate meetings, travel arrangements, and maintain supervisors' calendars. Maintain efficient record-keeping and filing systems, and organize documents and correspondence. Attend meetings to take, prepare, and distribute minutes as required. Contribute to special projects relevant to your role and department. Qualifications High school diploma or equivalent preferred. Proficiency in Microsoft Office products. Typing proficiency with speed and accuracy, 10-key preferred. Effective communication skills with personnel and community members. The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. We're eagerly looking forward to meeting you, and we genuinely mean that. Join us on this remarkable journey! The Encompass Health Way

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:00am - 4:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20.00 - $22.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.