Executive administrative assistant jobs in Victorville, CA

Job DescriptionDescription: Why You'll Love Us: The staff at Cedar House is passionate and dedicated to improving the lives of those suffering from substance use disorders. They have uncompromising integrity and the ability to maintain the strictest confidentiality. We are a high-energy, enthusiastic, respectful team who values the ideas and opinions of others. Salary range for this position is $65,900 - $83,200 / Annually. We offer the following benefits: Medical/Dental/Vision/Life Insurance 403b Retirement Plan Company matched at $1: $1 up to 6% of Annual Salary Employee Assistance Plan Vacation 2 weeks accrued per year initially, then incrementally more with longevity. Sick Leave - 48 hours. Holidays - 12 paid per year. What You'll Do: Job Summary: The Executive Administrative Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and, at times, other high-level Executive Team members. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality. Job Functions: · Provide sophisticated calendar management for the CEO. · Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. · Receive CEO phone calls and emails, direct appropriate personnel, and respond to inquiries, investing in building long-lasting relationships both externally and internally. · Work closely with the CEO to inform them of upcoming commitments and responsibilities and follow up appropriately. · Act as a liaison and provide support to the Board of Directors. · Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. · Adhere to compliance with applicable rules and regulations set in the bylaws regarding Board matters. · Maintain open communications with the board and the CEO and, as needed, members of the Executive Team, including meeting updates, and providing necessary information and documents. · Coordinate all Board and Executive Team meetings and retreats and assist with staff meetings and events as needed. · Anticipate the CEO's needs in advance of meetings, conferences, etc. · Complete a broad variety of administrative tasks that facilitate the CEO's ability to lead the organization, including: effectively Assisting with special projects; Designing and producing complex documents, reports, and presentations; Collecting and preparing information for meetings with staff and outside parties; Composing and preparing correspondence; Maintaining contact lists; Making travel arrangements; and completing expense reports. · Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. · Prioritize and determine appropriate courses of action, referral, or response, exercising judgment to reflect the CEO's style and organization policy. · Act as a "barometer," sensing the environmental issues and keeping the CEO updated. · Provide "gatekeeper" and "gateway" roles, bridging smooth communication between the CEO and staff and demonstrating leadership to maintain credibility, trust, and support with the Executive Team. · Complete projects by assigning work to appropriate staff, including the Executive Team and other Administrative Specialists, on behalf of the CEO. · Work with the Executive Team to coordinate the CEO's outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. · Maintain inventory and replenish office materials such as snacks, printer, paper, and office supplies. · Provide event management support as requested. · Provide hospitality to all guests and help to create a welcoming environment. · Process and distribute daily mail. · Maintain timely and reliable attendance. · Perform life-saving measures when needed to protect the lives of Cedar House clients and employees. · Other admin duties and/or responsibilities as the Executive Team assigns. Requirements: What You'll Bring: Experience: A minimum of ten (10) years of experience in the secretarial/clerical field, assisting executive-level staff, preferably CEO. Significant executive support experience, including supporting C-level executives. (Nonprofit board experience is highly preferred.) Expertly Proficient in Microsoft Suite and desktop publishing software; ability to design and edit graphic presentations and materials. Type at least 40 words per minute. Education: Bachelor's Degree in a related field required (Master's Degree in related field preferred). Complete continuing education and training as required by Cedar House, County, and State mandates. Maintain current CPR/First Aid/AED. Knowledge/Skills/Abilities: Uncompromising integrity and ability to maintain the strictest confidentiality. Champions the mission, culture, and objectives of the organization. Demonstrates value and respect for all employees. Some Knowledge of compliance and regulatory requirements for the industry. Technical proficiency and problem-solving skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funding partners. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to work with diverse groups of people. Ability to present information concisely and effectively, both verbally and in writing. Excellent judgment is essential. Ability to switch gears at a moment's notice. A sense of humor and a positive attitude. High energy and enthusiasm. Performs effectively as a team player. Values the ideas and opinions of others and routinely collects their input as part of the decision-making process. PHYSICAL REQUIREMENTS The physical requirements described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable Individuals with disabilities to perform these functions. While performing the duties of this job, the employee must be able to remain in a stationary position 80% of the time. They will also need to move around inside the office occasionally to access filing cabinets, office machinery, etc. The employee must be capable of operating a computer and other office productivity machinery. There may be occasions where the employee needs to climb up or down a ladder or equipment and position themselves to maintain files in file cabinets. It is essential for the employee to communicate information and ideas clearly so that others can understand. They must also be able to provide accurate information in these situations. The employee should be able to observe details at close range and occasionally move boxes weighing up to 20 pounds for various reasons. Additionally, the employee may need to work around or be exposed to outdoor weather conditions. WORKING ENVIRONMENT The work environment characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable Individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Job Description Join a Mission-Driven Organization Making a Global Impact At the International Association of Plumbing & Mechanical Officials (IAPMO ), we are more than an industry leader - we are a global community of experts working to protect public health, through our certification, testing, and advocacy efforts. We drive innovation and advance modern sanitation methods worldwide. If you're passionate about meaningful work and want to be part of a forward-thinking organization, we'd love to meet you! Why You'll Love Working at IAPMO We believe in supporting our employees with an exceptional work environment and benefits that promote balance, security, and growth: ✅ 14 paid holidays ✅ 10 vacation days annually (from Day 1, with rollover) ✅ 15 sick days per year (with rollover) ✅ 100% employer-paid health, dental, life, and AD&D coverage for you and your dependents ✅ 5% 401(k) match + 8% profit sharing ✅ Childcare subsidies up to 60% through KinderCare ✅ Smart casual dress code ✅ Wellness and mental health support through IAPMO Cares ✅ Affordable gym memberships through Fitness Your Way ✅ Employee appreciation events & annual Health Expo ✅ On-site game room (ping pong, pool, darts, lounge area to work or relax) ✅ ...and so much more! About the role: Executive Assistant We're seeking a trusted business partner who thrives at the center of it all. As our Executive Assistant, you'll work side-by-side with our CEO and Executive & Legal Teams, ensuring operations run seamlessly and strategic initiatives stay on track. You'll have a front-row view into leadership priorities and play a vital role in enabling decision-makers to lead effectively. This role is perfect for someone who understands the rhythm of executive leadership - someone who anticipates needs, communicates with clarity, and builds strong relationships across the organization. You'll serve as the glue that connects people, information, and priorities, helping accelerate progress and protect the time and focus of our busiest leaders. By stepping into this role, you'll be an influential contributor to our mission and momentum. You'll gain insight into the organization at the highest level and the chance to make meaningful contributions every single day. We value initiative, collaboration, and people who take pride in delivering exceptional work. YOU WILL! Keep complex calendars aligned and optimized - continuously thinking ahead to prevent conflicts and delays • Coordinate domestic and international travel with flawless logistics and timely itineraries • Plan, schedule, and facilitate executive and cross-functional meetings, including drafting agendas and capturing critical action items • Prepare, refine, and format high-quality presentations, board materials, reports, and executive communications • Support legal and departmental operations, including contract organization, approvals routing, signature coordination, and record maintenance • Work closely with leaders to manage projects, track follow-through, and ensure deadlines are met • Maintain trust at the highest level by handling sensitive information with care and confidentiality • Build meaningful working relationships with employees, partners, and external stakeholders - representing the office of the CEO with professionalism and polish • Identify opportunities to streamline workflows and implement smarter systems that help the organization operate more efficiently What Makes a Strong Candidate 5+ years in executive support or similar high-level administrative role • Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort with modern productivity tools including AI assistants like Copilot • Exceptional written and verbal communication skills - clarity, accuracy, and a sharp attention to detail • Strong organizational and time-management abilities, with the judgment to balance urgent needs with long-term priorities • A proactive, solutions-oriented thinker who remains composed under pressure and adapts quickly to shifting priorities • A relationship-builder with a poised, approachable leadership presence • A commitment to continuous improvement - always seeking ways to elevate your craft and support the team Salary $68,900-$88,800

Job DescriptionBenefits: 401(k) Dental insurance Employee discounts Health insurance Paid time off Vision insurance Benefits/Perks Competitive Compensation Great Work Environment Job Summary We are seeking an Executive Assistant to join our team! As an Executive Assistant, you will be stepping into a role with many hats, and responsibilities can include providing real-time translation and interpretation between English and Mandarin for meetings/calls/written communication, maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once. Responsibilities Translate and interpret between English and Mandarin in meetings, phone calls, written communication, and business documents to support accurate and effective communication Accompany the President on domestic and international travel to provide on-site administrative and logistical support Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Serve as the primary point of contact between the executive and internal/external stakeholders. Prepare reports, presentations, correspondence, and other professional documentation. Organize and maintain confidential files, records, and databases. Coordinate board, leadership, and departmental meetings, including agendas, materials, and minutes. Monitor and track deadlines, projects, action items, and deliverables. Conduct research and compile information to support executive decision-making. Screen and manage phone calls, emails, and inquiries with professionalism. Process expense reports, invoices, and related administrative transactions. Support company initiatives, events, and special projects as assigned. Perform other duties as assigned Requirements Must be fully bilingual in both English and Mandarin (written and spoken) Must be willing and able to travel domestically and internationally with the President on short notice as business needs arise Professional and calm under pressure Flexible and adaptable to changing priorities Proactive problem solver with strong judgment Positive, collaborative approach to working with others Qualifications Bachelors degree in Business Administration, or related field preferred 35+ years of experience supporting senior-level executives Exceptional written and verbal communication skills Strong proficiency in Microsoft Office Highly organized with excellent attention to detail Ability to manage sensitive information with confidentiality Demonstrated ability to work independently and anticipate needs Strong time management skills and the ability to prioritize multiple tasks

One of the Antelope Valley's largest and most successful consumer facing companies is in immediate need of the right individual. This administrative position is demanding but very rewarding. You will work directly for the CEO. You must be willing to do a variety of tasks. This is a great opportunity to work in a very fulfilling environment and do good for the community. Salary is $68,640. Bonus potential. Must be available to start within 1 week or less. Must be willing to work evenings and weekends. Compensation: $68,640.00 per year

Executive Assistant 7580 Cherry Ave, Fontana, CA 92336, USA Full-time Pacific PPE Corporation specializes in the development and manufacture of ergonomically designed respirators using top quality materials and automated processes. The company's focus is on bringing the best quality respirators and masks to the public at affordable prices. All of Pacific PPE's products have passed the FFP2 grade respirator tests at BSI. ************* In this role the Executive Assistant will provide high-level administrative support to the President and other Executive members. ********************** Job Description Ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills. Provide lead support with a high level of professionalism and in a manner that reflects positively on the organization. Ability to handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Sustain a daily calendar of meetings and events. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for company President and for other executives. Prepare expense reports. Screen incoming telephone calls, take and deliver accurate messages, respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare correspondence for internal announcements, board meetings, Welcome the company President's guests by greeting them, in person or on the phone; answering or directing inquiries. Use discretion, confidentiality, and good judgment to handle Executive matters. Represent the company and the Executives in a positive light through great follow-through skills and sound judgment. Conserve the Executive's time by reading, researching, and collecting and analyzing information as needed, in advance. Complete ad-hoc projects as assigned-such as personal events. Organize complex calendars and schedules; resolving any scheduling issues. Qualifications 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence-perform duties at the highest level possible on a consistent basis. Excellent communicator-able t interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player-have team-oriented experience and approach. Service focus-dedicated to meeting the expectations of the company President and other senior executives by maintaining effective relationships with interested parties. Ability to think outside of the box with a sense of urgency. Flexible hours as dictated by the needs of business for projects and meeting. Chinese Mandarin Speaking required. Additional Information PHYSICAL DEMANDS - Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential physical demands: Physically able to sit, stand and walk for extended periods of time. Able to move about on foot; walk up and down stairs repeatedly as needed. Clarity of vision at 20 inches or more; able to view a computer monitor for extended periods of time. All your information will be kept confidential according to EEO guidelines.

Essential Duties And Responsibilities Other duties may be assigned. Open work orders prior to maintenance and close work orders once complete by maintenance. Complete discrepancy sheets of squawks or due events for the maintenance technician. Update aircraft logbook binders to include event status sheets, Airworthiness Directives, etc. Update and prepare logbook entries for sign-off by maintenance technicians and update original aircraft logbooks with new maintenance entries. Submit invoices to the department, track delivery of parts, and ensure payment. Manage inventory which includes ordering parts and cleaning supplies for operations Submit warranties and track through payment into the appropriate account. Perform research for Airworthiness Directives, Service Bulletins, etc. Add Service Bulletins, Service Letters, etc., to pertaining aircraft in the RMS system. Extract flight information from the G1000nxi data cards and input them into Google Earth. Schedule oil and other hazardous waste pickups in addition to environmental supplies. Answer phones, respond to emails, file paperwork, and distribute mail to Aviation personnel. Clean office, hangar, and assist in cleaning and disinfecting aircraft. Maintain aircraft maintenance records per Federal Aviation Regulations for each aircraft. Ensure all aircraft documents are complete for airworthiness after inspections/repairs. Have maintenance records readily available upon FAA request.

Energy: Forget about blending in. That's not our style. We're the risk-takers, the trailblazers, the game-changers. We're not perfect, and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. But our drive is unrivaled, just like our athletes. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A day in the life: As an Administrative Assistant at Monster Energy, you will become the heartbeat of our dynamic team, orchestrating seamless communication and logistics with flair. Dive into a role where your skills ensure timely and crystal-clear messaging, creating a ripple of positivity throughout the organization. You'll be the face and voice of the team, engaging with staff at all levels and representing our vibrant brand with unmatched professionalism. Join us in a role where your impact is felt both internally and externally, and where your contributions are celebrated in a company that thrives on energy and innovation! The impact you'll make: Provide administrative support for the department. Activities include a variety duties such as: answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports Who you are: Prefer a Bachelor's Degree in the field of --Business Administration, Communication, or related field of study Additional Experience Desired: Between 1-3 years of experience in an administrative assistant position Additional Experience Desired: Between 1-3 years of experience in office management systems and procedures Computer Skills Desired: Proficient with Microsoft Office. Working knowledge of CONCUR Monster Energy provides a competitive total compensation. This position has an estimated hourly rate of $20.00 - $26.00 per hour. The actual pay may vary depending on your skills, qualifications, experience, and work location.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class. SUMMARY DESCRIPTION Under general direction, performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an executive-level manager; processes administrative details not requiring the immediate attention of the executive including the coordination of functions, communication of policy, researching information, the preparation of reports, and other administrative tasks. The senior executive administrative assistant classification provides responsible administrative support to an executive-level manager. The duties of the senior executive administrative assistant involve a wide variety of diverse, complex, and sensitive/confidential administrative and secretarial tasks, requiring a substantial amount of tact, judgment, and initiative. The incumbent is required to be self-directed and to relieve the executive of various administrative duties and may provide work direction, supervision, and guidance to clerical personnel assigned to the area. REPRESENTATIVE DUTIES The following duties are typical for this classification. * Serves as senior executive administrative assistant to an executive-level manager; participates and assists in the administration of the executive's office, providing relief from a variety of technical and administrative duties; serves frequently as a liaison between the executive and the public, students, staff, and other campus/district officials; promotes and maintains positive staff, student, and community relations; exercises judgment, diplomacy, and discretion in handling matters of a difficult and sensitive nature. * Assists the executive in meeting reporting requirements, functional responsibilities, and research objectives; assists in organizing programs, functions, and activities promoted by the district, college, or program area. * Serves as receptionist for the executive's office; screens office and telephone callers; responds to sensitive questions, complaints, and requests for information from administrative, management, academic, and/or classified staff and the general public; communicates information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. * Plans and organizes office support functions for the executive's office; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends improvements in work flow, procedures, and use of equipment and forms; reviews, updates, and informs the executive and others of essential timelines; discusses and reviews calendar of events on a regular basis with the executive to assure timely coordination of office activities and status of assigned projects; develops schedules related to assigned activities and services. * Assists in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized computer formats for division reports and publications; establishes new and revised office procedures as appropriate. * Utilizes technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other departments; makes travel arrangements for assigned staff; processes conference reimbursement and other requests. * Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, recommendations, and alternatives as requested; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. * Coordinates and oversees specialized functions or projects independently as assigned; coordinates a variety of special events and district-wide activities for the executive; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate. * Responsible for compiling and coordinating the submission of board agenda items and supporting documentation for assigned area; reviews board books to assure information is accurate. * Serves as liaison between senior level executive staff, administrative and management staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or Program area policies and procedures, or referring callers to the administrator or others as necessary. * Assists in the preparation and administration of program budget(s); assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to the executive for control of expenditures; assists in resolving budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers; recommends budget revisions. * Recommends expenditures for office equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; assures proper functioning of office equipment; posts, monitors, and tracks invoices and other expenditures. * Provides staff support to standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate. * Takes and transcribes dictation of sensitive/confidential materials; prepares a variety of correspondence, memoranda, reports, proposals, and other materials; composes and edits correspondence; records and prepares minutes from a variety of meetings; distributes materials as appropriate. * Composes correspondence independently; prepares preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for the executive's approval. * Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updated resource materials. * Maintainsspecial confidential correspondence and administrative files. Has access to confidential documents, subpoenas received in person or by mail compilation of bargaining unit agreements and contracts, Skelly hearings, privy to confidential information that is discussed at the Chancellor's Executive Cabinet. * Receives and distributes mail and identifies and refers matters to the executive in order of priority. * Utilizes various computer applications and software packages; enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system. * Performs related duties as required. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: * District organization, operations, policies, and objectives. * Operational characteristics, services, and activities of the functions, programs, and operations of the executive's office. * Work organization and office management principles and practices. * Pertinent state, federal, and program policies, rules, and regulations including applicable sections of the State Education Code. * Instructional process and college environment. * Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. * Processes, procedures, and practices of budget preparation and administration. * Principles, practices, and procedures of business letter writing. * Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation. * Principles and procedures used in complex, inter-related record keeping. * Principles and practices used to establish and maintain files and information retrieval systems. * Interpersonal skills using tact, patience, and courtesy. * Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. * English usage, grammar, spelling, punctuation, and vocabulary. * Oral and written communication skills. Ability to: * Perform difficult and complex administrative and secretarial work to effectively relieve the executive of administrative detail. * Perform specialized, technical, and administrative support duties involving the use of a high level of independent judgment and personal initiative. * Understand the organization and operation of the executive's office as necessary to assume assigned responsibilities. * Understand, interpret, apply, and explain applicable rules, regulations, policies, and procedures independently, apply them with good judgment, and use judgment and discretion to act when precedents do not exist. * Effectively handle and resolve difficult and sensitive situations. * Manage multiple priorities and tasks to meet changing schedules and deadlines. * Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. * Prepare a variety of clear and concise administrative and financial reports. * Independently compose and prepare correspondence and memoranda. * Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. * Adapt to changing technologies and learn functionality of new equipment and systems. * Type at a rate of speed necessary for successful job performance. * Take and transcribe dictation at a rate of speed necessary for successful job performance. * Use sound judgment in recognizing scope of authority. * Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. * Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. * Use correct English usage, grammar, spelling, punctuation, and vocabulary. * Make arithmetic calculations quickly and accurately. * Understand and follow oral and written directions. * Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. * Work independently with very little or no direction. * Demonstrate a sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities. * Communicate clearly and concisely, both orally and in writing. * Establish and maintain effective working relationships with those contacted in the course of work. Education/Training: * A Bachelor's Degree that includes coursework in business administrator, office management, research and writing or related field. * An Associate's degree that includes coursework in business administrator, office management, research and writing or related field, with eight (8) years of experience may be substituted for the Bachelor's Degree. Required Experience: * Six (6) years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff, preferably in an administrative office in an educational environment. Desired Experience: * Two (2) years of full-time experience providing administrative or operational support to an executive-level leader. * Administrative or operational support to an executive-level leader experience must be within the last three years (must be answered/described in supplemental questions). * Demonstrated resourcefulness and ability to identify solutions independently, anticipate needs, and remove obstacles without requiring constant direction (must be answered/described in supplemental questions). The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies. Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline): FORECASTED RECRUITMENT TIMELINE Internal HR Screening: 1/5/26-1/16/26 Testing: 1/19/26-1/23/26 1st Level Interviews: 2/2/26-2/6/26 2nd Level Interviews: 2/9/26-2/13/26 Board Date: 3/12/26 Projected Hire Date: 3/2/26

Pay: $21.85/HR Night Shift: Starts at 4:00 PM Full-Time: Sunday-Friday & Tuesdays/Saturdays Off This position is responsible for the administrative support needed to maintain a smooth and efficient operation; performing daily activities that are necessary to maintain common areas with supplies, general clerical duties, reception duties and supporting multiple operations leaders as needed. Essential Duties: * Filing, sorting paperwork, report and email distribution, tracking orders (spreadsheet and word processing optional). * Data entry for department * Tracking, analyzing, reporting, and updating statistics for operations and performance records * Making copies of correspondence or other printed materials * Dealing with internal customers by phone or in person and processes orders through our internal software systems. * Office support including printing invoices, organizing, and maintaining files * Special projects as needed * Other duties as assigned Qualifications: * High school diploma or GED * Fluency in English; speak, read, and write * One or more years of related experience * Proficient with MS Office Suite and standard office hardware * Excellent communication skills, attention to detail, and listening skills required * Must have demonstrated ability to self-manage time and priorities, provide support to a variety of different managerial styles and meet expectations of multiple people. * Must be able to protect the confidentiality of information at an advanced level for all legal, financial, employee, computer or other sensitive information or material. * Must be flexible and willing to work the demands of the department which may be subject to evenings, weekends and holidays. Corporate Summary: At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Our Mission: At Shamrock Foods Company, we live by our founding family's motto to "treat associates like family and customers like friends." Why work for us? Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That's why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn't stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs. Equal Opportunity Employer Shamrock Foods Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law

Required Qualifications: * Maintain a 2.0 G.P.A. or greater per semester and cumulative. * Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) * International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) * Eligible to work in the United States * Payroll Requirement: Social Security Card Preferred Qualifications: Skills/Abilities/Experience preferred for this job: * Ability to communicate effectively with a diverse group of people * Ability to learn quickly and complete assignments in a timely manner. * Ability to multitask. * Detail oriented. * Punctual / Reliable. * Ability to work both in a team or individual environment. * Maintain a positive attitude. * Maintain good attendance. * Excellent phone and organizational skills. * Ability to take the initiative in projects of various topics, have knowledge and experience using Microsoft Word, PowerPoint, Excel, and other applications. * Must have proper phone etiquette, be a team player, possess high ethical standards, and be reliable and dependable. * JHBC majors are preferred. Special Conditions: * Must be able to lift 50 lbs. Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.90 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal Academic year available hours: Monday through Friday (8:00 am - 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). The application deadline is: January 5, 2026; however, the position may close when an adequate number of qualified applications are received This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************** Advertised: Dec 05 2025 Pacific Standard Time Applications close: Jan 05 2026 Pacific Standard Time

The Administrative Assistant (Collateral Duty Clerk) enhances readiness and supports the sustainability of AMSA and ECS operations. This position does not perform maintenance duties but is responsible for controlling, tracking acquisitions, inventory, use, handling, disposition, reporting, and coordinating shop training for multiple compliance programs. These include the Hazardous Material Management Program (DA PAM 710-1) and the Environmental Protection and Enhancement Program (AR 200-1). The Administrative Assistant (Collateral Duty Clerk) must be HAZMAT (AMMO-62) qualified to certify the transportation of hazardous materials in accordance with 49 CFR Part 172, Subpart H (172.704), DOD 4500.9R Chapter 204, and AFMAN 24-204(1). Additional responsibilities include supporting the Safety and Occupational Health Program (AR 385-10, DA PAM 385-1), Safety of Use Messages (SOUM, AR 750-6), the Army Driver and Operator Standardization Program (AR 600-55), Army Modification Program (AR 750-10), Depot Overhaul (USARC Reg 750-1), Corrosion Prevention and Control Program (AR 750-59), Test, Measurement, and Diagnostic Equipment (TMDE) Program (AR 750-43), Army Warranty Program (AR 700-139), Army Oil Analysis Program (AOAP, AR 750-43), and the Shop Library. Performs all other position -related duties and assigned or requested. Minimum Requirements High school diploma or equivalent. Knowledge of U.S. Army procedures and logistics information systems. Strong customer service skills. Ability to perform various production control activities including gathering and filing records, reporting on use of materials, monitoring customer requests. Strong communication skills, both verbal and written. Must be familiar with test measure and diagnostic equipment (TMDE), safety of use messages (SOUMs), and modified work orders (MWOs) Must be able to walk and stand on level and/or inclined surfaces for extended periods throughout the day. Must be able to crouch, crawl, grasp or handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders. Must be able to type using a standard keyboard to communicate through e-mail and various software applications. Must be able to lift/push/pull minimum of 50 pounds. Must be able to work in a shop where the environment is drafty, noisy, and dirty. May be exposed to extreme noise from operating equipment. Commercial driver's licenses (CDL) preferred. Must be a US Citizen or able to work in the US. Assist with fostering a cooperative and positive work atmosphere. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

Job Description Fiore Legal is an incredibly fast-moving law firm that is all about delivering the absolute best client experience. We are currently looking for a motivated and detail-oriented legal assistant with a minimum of 2 years of experience to join our team of dedicated professionals. Our practice is primarily focused on automotive and premises personal injury cases. Here at Fiore Legal, we believe that reputation is everything. When clients trust us with their cases, we do everything in our power to help guide them and optimize their recovery. The ideal candidate will enhance the effectiveness of the firm by providing reliable and consistent support for their team and clients. The ideal candidate must be well-versed in the particulars of civil litigation, specifically trial preparation. We are looking for people who are: Kind and compassionate Service-oriented Respectful Collaborative Authentic and real Ethical Responsible and trustworthy Ambitious & Accountable for results Excellent communication and people skills are essential Candidates must be highly organized, able to work in a fast-paced environment, and handle multiple tasks simultaneously Outstanding attention to detail Compensation: $20 - $26 hourly Responsibilities: Communication with insurance companies, medical professionals, and other third parties. Assist with requesting numerous documents related to case workup, such as medical records, insurance letters, DMV documents, and more. Assist with organizing and maintaining clients' electronic files within our case management systems. Qualifications: Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment Candidates must have worked with legal software, case management, and docketing programs Proficient with MS Office products About Company At Fiore Legal, we're more than just a personal injury law firm-we're a team that genuinely cares about clients and each other. We work hard and maintain high standards to provide the best possible service, but we also value a supportive, balanced work environment. Our team members enjoy a culture of collaboration, where growth is encouraged, and a wealth of resources is available to help you succeed. If you're looking to make an impact, grow professionally, and enjoy your career, Fiore Legal could be the perfect fit for you.

Performs varied administrative and office duties to support the clinical activities for the College of Dental Medicine with a primary role in Community Based Dental education. This position requires extensive knowledge of dental office procedures and protocols. Required Qualifications Experience: Three or more years of experience in a clinic, hospital clinic or multi-provider dental office preferred. Experience in a dental school environment helpful. Knowledge of dental terminology. Knowledge of billing Denti-Cal Education: Any combination of education, training, or experience that provides the required knowledge, skills, and abilities. Must maintain a Motor Vehicle Report ( MVR ) that satisfies the requirements of the WesternU Vehicle Use Policy.

Job Details SAN BERNARDINO MAIN CAMPUS - SAN BERNARDINO, CA Full Time 2 Year Degree $18.00 - $27.00 Hourly Negligible Day Human ResourcesDescription Provides overall administrative support to the Human Resources department. Confidentially processes and maintains employee information and records both electronically and on paper. Provides excellent customer service both internally and externally. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Processes, coordinates and/or records all incoming paperwork pertaining to new hires, terminations, status changes, payroll requests, etc. Regularly prepares Human Resources reports by compiling data from HRMS (Paycom) on a bi-weekly, monthly and as-requested basis. Produces and distributes monthly employee birthday lists and anniversary certificates to proper management staff in a timely manner. Maintains employee ID badge system and regularly audits to ensure terminated employees, volunteers and vendors are properly deactivated. Assists with New Hire Orientation-related administrative tasks such as creating folders, name tents, processing/collecting paperwork, badges, ordering lunch, making phone calls to candidates, etc. Assigns Fuel Pin numbers to New Hires through Paycom. Submits Track-It requests for IS Forms received from management for all employee changes, new hires, name changes, new hires, terminations, volunteer access, etc. Greets and processes visitors (including vendors) at the LifeStream front lobby window. Ensures visitors are signed-in and out of the visitor log appropriately; are given a paper visitor badge and escorted by a LifeStream employee. Monitors front parking gate through electronic gate portal screen/intercom. Allows entry based on reason for visit. Ensures Vendors sign in and out on the vendor log; receive a vendor badge; and audits for returned badges every day. Maintains and accesses employee vehicle log information as needed. Maintains I-9 folders for all current and terminated employees as required. Maintains employee accommodations log. Maintains and communicates monthly REAL ID, Driver's License, CPR, ALCS, LVN, RN, CLS, MD, and Phlebotomy (for Washington) required renewals of certificates and licenses ensuring records do not expire. Creates, maintains and audits employee personnel files. Performs regular filing. Handles incoming/outgoing processing of mail in a timely manner. Processes employment verifications in a timely and accurate manner. Schedules and sets-up conference rooms for Human Resources meetings and functions. Orders and maintains all supplies for the Human Resources Department. Answers and/or redirects general employment questions in person, via telephone or email. Assists with mail merges and mass mailings to employees and others as requested. Assists with other Human Resources related tasks such as benefits, recruitment, etc. as requested. Updates Human Resources Assistant Procedure Manual as needed. Communicates problematic situations for resolution to the Sr. HR Generalist or VP of HR in a timely manner. Performs other duties as assigned. CUSTOMER INTERACTION/PROBLEM-SOLVING Must deal with internal and external customers/team members in a courteous, professional, and timely manner. Takes responsibility for problems and maintains a helpful and friendly attitude, and is responsive to customer needs. Represents the organization to vendors and the public in a positive and professional light. COMPLEXITY Work involves mostly duties that involve related steps, processes, or methods, requiring the employee to make choices and recognize differences in a few easily recognizable situations, such as differences in fact, sources of information, or kinds of transactions or entries. Occasionally, work includes various duties involving different and unrelated processes and methods. Decisions on what needs to be done require analysis of the subject in each assignment, and chosen courses of action may be selected from several alternatives. Work involves conditions and elements that must be analyzed to identify interrelationships. NATURE AND EXTENT OF SUPERVISION PROVIDED TO THE POSITION The supervisor makes assignments by defining objectives, priorities and deadlines, assisting the employee with unusual situations with no clear precedents. Employee plans and executes steps to complete the assignment, following instructions, policies, and previous training or accepted practices. Completed work is evaluated for soundness, appropriateness, and conformity to policy. Methods used by the employee are not reviewed in detail. Occasionally, the supervisor sets overall objectives and resources available, with deadlines and work plans developed in consultation with the employee, with some opportunity for the employee to interpret policy, or determine approaches and methodology for accomplishing assignments. Qualifications QUALIFICATION REQUIREMENTS To perform this job successfully, each essential duty (as identified above) must be performed satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. GENERAL KNOWLEDGE, SKILLS, & ABILITIES Excellent customer service skills. Ability to effectively and professionally interface with all levels of staff within the organization. Ability to maintain strict confidentiality. Strong organization, interpersonal and written/oral communication skills. Ability to organize and manage workload to meet a variety of deadlines. Ability to adapt to changes in the work environment and to deal effectively with frequent change, delays or unexpected events. Strong attention to detail. Ability to understand, communicate and exemplify company policies and procedures. Ability to assist in the creation of a team environment and act as a strong team member at all times. Intermediate computer skills with knowledge of Windows Programs (i.e., Word, Excel, Outlook). EDUCATION Associate's Degree (AA) in Human Resources, Business Administration, related field, or equivalent work experience. Bachelor's Degree (BA) in Human Resources, Business Administration or related field preferred. EXPERIENCE Minimum three years' experience working in a fast paced administrative or customer service related position. Experience in Human Resources functions and with HR Management Systems data entry is preferred. CERTIFICATES, LICENSES, ETC. N/A PHYSICAL DEMANDS Refer to ADA checklist attached for physical demands. WORK ENVIRONMENT Standard office conditions with minimal health and safety risks. LifeStream is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. LifeStream will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to ************************* or call ************ to let us know the nature of your request. A representative will respond to accommodation requests within two business days. Please note that this email/phone number is for medical/disability accommodations only and any other inquiries will not receive a response. EEO is the Law. For more EEO information about applicant rights click here. Our organization participates in E-Verify, for more information click here. All applicants who receive a conditional offer of employment will be required to undergo a pre-employment drug test in accordance with LifeStream's established guidelines.

ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges JOB PURPOSE: The Executive Assistant to the Vice President for Advancement provides primary administrative and clerical support for the Vice President for Advancement of Pomona College and secondary support for the Campaign Director. The Executive Assistant reports directly to the Campaign Director and has significant responsibility, requires confidentiality and the highest level of professionalism. The position involves frequent engagement with stakeholders inside and outside the organization, requiring professionalism, discretion, and the ability to represent the division effectively. A person in this position performs professional level work requiring the application of principles and practices in a wide range of administrative, technical or managerial methods to solve problems and to respond positively with concern, clarity and authority in a variety of situations. The position is charged with managing the Office of the Vice President, administrative assistant and organizer for the Vice President for Advancement, division calendars, executive travel schedule, agendas and meeting materials, and overall office management. This role is a critical part of ensuring that day-to-day operations run smoothly, priorities are met, and the College's mission is advanced. This position is the point person for the Advancement Division in responding to and routing inquiries and mail, handling visitor orientation; monitoring Office of the Vice President budgets and expenditures; managing confidential division records; and preparing correspondence; preparing presentations for the VP for Advancement and Campaign Director; invoicing and reporting about and for the College and the Advancement division in a confidential and professional manner to assist the Vice President and Campaign Director to the Board in meeting the division's annual goals. ESSENTIAL FUNCTIONS: Reporting directly to the Campaign Director, the Executive Assistant performs the following essential duties and responsibilities: 1. Provides in-depth administrative support for the Vice President for Advancement and serves as liaison between the Office of the Vice President and Division staff. Maintains the Vice President's calendar by managing complex scheduling assignments involving sensitive conversations with high-level contacts ranging from major donors to business executives to campus partners and dignitaries. Prepares meeting materials, agendas and minutes, and independently gathers pertinent information for meetings and events on calendar. Coordinates all VP meeting logistics and details. 2. Interacts with the Office of the President on behalf of the Vice President for Advancement and Campaign Director. 3. Provide a broad range of administrative, clerical, and executive support to the Vice President for Advancement and the Campaign Director to manage the Office of the Vice President and coordinate the Advancement Division workflow: Create and maintain a daily briefing folder for the Vice President for Advancement by acquiring and organizing relevant materials and agendas; Compile travel information, preparing drafts, typing documents, proofreading and editing documents, correspondence and confidential reports; Manage calendars, arranging meetings, conferences and travel itineraries for the Vice President for Advancement and the Campaign Director; Coordinate arrangements for the Vice President; reconciles and processes all travel and expense reimbursement requests; Monitor department budgets and expenditures within budget guidelines and participate in the preparation of the fiscal-year budget with the Chief of Staff & Advancement Operations; Prepare and compile meeting materials for the Pomona College Board of Trustees and Board Committees in coordination with the Vice President and Campaign Director; Assist the Vice President and Campaign Director in preparing meeting agendas and divisional record keeping, including maintenance of all confidential records and filing systems. Organize and coordinate Division-wide staff events and programs (i.e. annual retreat, holiday party, etc.); and Welcome visitors with scheduled appointments or meetings. 4. Coordinate clerical tasks: Answer telephones calls, responding to inquiries and/or routing callers to the appropriate staff member; Process and distribute incoming mail to the appropriate Advancement staff member; Process payments, invoices, record payments, and travel expenditures; Input confidential donor information in College electronic and hard files; Monitor office supplies budgets and order supplies as needed; and Monitor office equipment and request repair service as needed. 5. Coordinate special projects and provide assistance as assigned within the Advancement Division. QUALIFICATIONS: Education: Associates degree is required, or equivalent combination of education and experience. Bachelor's degree in the areas of marketing, fundraising, or business, or related field is preferred. Experience: A minimum of 6 years of office and administrative experience with increasing responsibility as an executive assistant. Experience at an academic institution or advancement office with service to a senior management executive is preferred. REQUIRED KNOWLEDGE AND CRITICAL SKILLS: The Executive Assistant to the Vice President for Advancement must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the position or be able to demonstrate how the essential functions will be performed, with or without reasonable accommodation, using other skills and abilities not listed below. The Executive Assistant for Vice President for Advancement will: possess exceptional administrative and organizational abilities; skill in prioritizing and managing multiple tasks; strong interpersonal and relationship-building skills; sound judgment; meticulous attention to detail; and proactive follow-through; navigate complex and sensitive situations with tact and diplomacy, taking initiative to address matters appropriately and with a problem-solving mindset; effectively communicate in a professional, diplomatic, empathetic and tactful manner using preferred method and level as applicable to the job; possess effectiveness and clarity of verbal and written communication with excellent interpersonal communication and phone manners; effectively handle confidential and proprietary information; be a highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization; work successfully in a multi-cultural environment; proactively manage conflicts and communicate updates; plan, schedule, organize, and proactively follow up on tasks related to the job to achieve goals within or ahead of established time frames and work independently and take initiative with increasing levels of responsibility; have strong technology skills, including spreadsheet, word processing, relational and donor database experience (preferably Salesforce), including database query; be flexible and supportive to positively and proactively assimilate in a fast-paced environment; personally provide high-level of interactive service to others, building relationships and addressing identified need; identify and prioritize issues, develop creative solutions and options, and follow through with implementing resolutions; make well-reasoned, sensible and timely decisions based on careful, objective review and informed analysis of available information, considerations and other factors; effectively handle multiple tasks, meet deadlines, and work both independently and as a collaborative member of the College in support of the College's strategic vision and the division's annual goals with a high standard of integrity and ethics; and understand and communicate the mission and history of Pomona College's liberal arts environment. REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the College or division. ADDITIONAL POSITION DETAILS: Permanent, full-time, non-exempt position. The hourly rate for this role is $35 to $38.90 per hour. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to education, training, relevant prior experience, and performance in prior role. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California. ADA/OSHA: This defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). DISCLAIMER: This has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

Specializing in creative and technical recruiting, KORE1 is committed to supporting top IT and Creative professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies. Kore1 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kore1 complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Kore1 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.Improper interference with the ability of Kore1's employees to perform their job duties may result in discipline up to and including discharge. Job Description Need an Admin Assistant with strong PowerPoint and Excel to assist AVP with presentations and spreadsheets. Able to answer phones and take initiative on next steps, Qualifications Requirements: 5 years of Administrative Assistant experience Background in a Healthcare setting is preferred but not required Extensive experience with all Microsoft products (Word,Excel, Powerpoint) Ability to multi-task in a fast-paced environment Excellent communication skills High school diploma or GED, some vocational/specialized training Experience may substitute for minimum education requirements 3-5 years responsible secretarial or clerical experience in a professional environment Additional Information Need an Admin Assistant with strong PowerPoint

Job Description CERTERRA (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve. We are a national firm with a global reach serving national and international clients from 30+ offices located in 10 states and are ranked on ENR's Top 500 list alongside the nation's top firms. With a 60-year history, CERTERRA has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients. Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our professional engineering office. In this position, you will supportoffice operations while providing essential administrative assistance to our team. The ideal candidate will possess strong communication, problem-solving, and multitasking skills, with proficiency in Microsoft Excel and Adobe Acrobat. Duties: Responsibilities Include: Managing daily reports; Time Sheets; Accounts Payable; Data Entry; Reporting; Filing; Education/Qualifications: Position Skills: Experience with Microsoft Suite, Adobe; Highly organized; Detail oriented; Ability to follow instructions and see a task through to completion; Unafraid to ask questions in order to understand the process; Team oriented. We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential

Who we are: Strongpoint Partners is tech-enabled retirement services platform serving small- to mid-sized businesses with integrated retirement third party administration, recordkeeping, payroll, and HR solutions. Recognized as one of Inc. 5000's Fastest Growing Private Companies in America and certified as a Great Place to Work, Strongpoint offers a suite of services that prioritizes accuracy, compliance, and reduction of regulatory risk for its clients, delivered by local client success teams that understand the nuances of the markets they serve. With a coast-to-coast network of 19 leading firms including HowardSimon ("HSI"), Jocelyn Pension Consulting ("JPC"), Retirement Strategies Group (“RSG”), Retirement Planners and Administrators (“RPA”), Pension Financial Services (“PFS”), Pollard & Associates ("PA"), Carlson Quinn ("CQ"), SI GROUP ("SIG"), Retirement Planning Consulting Group (“RPCG”), Karel-Gordon & Associates ("KGA"), Cash Balance Actuaries ("CBA"), Pension Consultants, Inc. (“PCI”), Actuaries Unlimited (“AUI”), California Retirement Plans (“CRP”), Benefit Equity ("BEI"), United Benefit Pensions, Inc. ("UBP"), Creative Retirement Systems ("CRS"), Associated Pension Consultants ("APC"), and Allied Consultants, Inc. ("ACI"), Strongpoint Partners combines a relentless passion for service and innovation with the experience and expertise required to make retirement work for everyone. For more information, please visit: **************************** About Allied Consultants Inc.: A TPA headquartered in Chino Hills, CA, Allied Consultants, Inc. specializes in retirement plan for almost 40 years. ACI prides themselves on providing the best solutions to their clients with knowledge, integrity, and professionalism. ACI is an operating partner of Strongpoint Partners, a leading tech-enabled financial services retirement platform backed by Shore Capital Partners (SCP). Position Summary: Allied Consultants Inc. (ACI), a Strongpoint Partner, is seeking a motivated and detail-oriented Retirement Plan Administration Assistant to join our team in Chino Hills, California. This role is a full-time, on-site position, and this person will primarily be assisting Account Administrators with the administration of qualified retirement plans, including 401(k), profit sharing, defined benefit and cash balance plans. Prior experience or knowledge with qualified retirement plans is a plus, but not a requirement as training will be provided. This role is an excellent opportunity for individuals who want to begin a career in retirement plan administration. PLEASE NOTE: This role is based in our Chino Hills, CA office and requires regular in-person attendance. We value collaboration and believe that working together on-site fosters strong teamwork, communication, and innovation. Key Responsibilities: Assist Plan Administrators with tasks related to the administration of qualified retirement plans, such as gathering & organizing census information and assisting with compliance testing & Form 5500 filings. Perform general administrative duties including data entry, filing, mailing, sending emails, and answering phone calls. Support the preparation of plan-related documents, including participant forms, reports, and communications. Assist in the preparation of participant loan and distribution forms and assist with the transition of funds by preparing transfer instructions. Proactively review the status of activity for assigned plans to ensure administrative service standards are met. Communicate with clients and advisors in a professional, clear, and timely manner via phone and email. Maintain accurate records and ensure proper handling of all confidential information. Learn and apply basic retirement plan concepts, with the opportunity to train and develop into a Retirement Plan Administrator over time. Utilize CalcAir/Datair, internal systems, and other necessary software to support data management and plan administration activities. Qualifications: Bachelor's degree in business, finance, economics, accounting, or other similarly related field. Proficiency in Microsoft Word, Excel, and Outlook; prior experience with CalcAir/Datair preferred. Strong organizational skills with attention to detail and accuracy. Exceptional approach to client service focusing on communication, being proactive with client needs and providing timely solutions. Ability to multitask and manage priorities in a deadline-driven environment. Team-oriented attitude with a strong desire to learn and grow within the retirement plan industry. Ability to work well under pressure with multiple priorities and deadlines. Excellent analytical and problem-solving skills. Ability to act with integrity and to continuously improve service. Fluency in Mandarin or Cantonese is a plus. Pay Transparency Statement: The anticipated pay range for this position is $20-$23 per hour. At Strongpoint Partners, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program. Our Value-Driven Employee Experience: Flexible Workplace - Hybrid and remote options available for many roles. Unlimited PTO - Competitive paid time off, including flexible & unlimited options. Inclusive Environment - A culture that values diversity, collaboration, and respect. Growth Opportunities - Support for ongoing learning and career development. Comprehensive Benefits - Health, dental, vision, life, and disability coverage. Workplace Perks - Incentive bonus programs, flexible hours, & more. **Specific benefits and programs may vary by partner and position.

Who We Are: SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care. Our unique, full scope, team-based approach is what makes SAC Health the provider of choice for patients. Top-Tier Patient Satisfaction Scores | Largest Teaching Health Center FQHC | 11 Locations offering 44 Specialties | NCQA Patient-Centered Medical Home Level 3 Certified Multi-Site Approved for NHSC & NCLRP loan forgiveness programs - NHSC/Nurse Corps/Pediatric Specialty | HPSA Scores: Primary: 17 | Dental: 25 | Mental: 20 What We Are Looking For The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel and work occasional weekends, representing the department at community events. This position may be required to travel and work occasional weekends, representing the department at community or organizational events. Schedule: 4 days per week, 10 hours per day, Mon-Thur 7am-5:30pm 30min Lunch | Location: Brier Clinic, San Bernardino CA ESSENTIAL FUNCTIONS AND DELIVERABLES Assists in the development, maintenance, and tracking of departmental files. Provides admin support for department leadership including preparing reports, updating, and maintaining spreadsheets, documents, and workflows. Responsible for department supply ordering and inventory. Maintain department electronic files and share drives. Department files: staff competencies, new and existing workflows, maintains departmental-related spreadsheets, contact groups, and projects. Maintains department share drive, ensuring folders are up to date. Prepares reports for department leadership. Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and order lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members before meetings, sends out reminders, prepares agendas, takes minutes, and prepares minutes for distribution to members. Edits, updates, and maintains department documents including guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with other department Administrative Assistant(s) to ensure departmental policies are up to date. Maintains department master calendar and schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews. Assists with department and regulatory audits. Assists with completing or obtaining data for audits and audit-related requirements. Responsible for maintaining department binders and literature. emergency preparedness binders for the department, including maintaining and updating orientation binders. This position may be required to travel and work occasional weekends, representing the department at community events; must have a reliable vehicle, valid driver's license, and auto insurance. Assists with completing administrative forms and documents related to staffing. Verifies department communication for accuracy. Assists in editing electronic communication from department leaders. Other duties as outlined in the official job description. QUALIFICATIONS: Education: High School Diploma or equivalent required. AA/AS degree preferred. Licensure/Certification: Valid CA driver license, maintain good driving record and active auto insurance. Experience: Minimum two (2) years working in an administrative capacity required. Healthcare clerical or administrative experience preferred. Essential Technical/Motor Skills: Proficient in people skills, verbal and written communication, computer data input, word processing, typing, scheduling appointments, and telephone skills. Proficiency in motor skills, hand-eye coordination, dexterity, manual skills mandatory. Interpersonal Skills: Able to work with people in a tactful and diplomatic manner. Relates well with staff, students, residents, faculty, administration, and others. Able to deal with conflict and criticisms objectively. Able to communicate with large number of people present exercising good judgment in sensitive and confidential matters. Essential Mental Abilities: Must be self-starter and able to take initiative to accomplish tasks. Ability to work independently, exercise independent judgement, while maintaining good boundaries, is necessary. Ability to multi-task, coordinating several projects simultaneously. Able to complete work, tasks or projects with competing deadlines on time. Strong organizational skills are critical. Work Eligibility: Must be legally authorized to work in the United States on a full-time basis. Must not now or in the future require sponsorship for employment visas. EEO: SAC Health is committed to fostering a diverse, equitable and inclusive work environment and is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Full Benefits Package Industry Leading PTO Accrual (accrued per pay period) | Sick Leave | Paid Holidays | Paid Jury Duty, Bereavement | SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection) | Retirement - up to 8% employer contribution | Continuing Education and Learning Benefits | Annual Mission Trip and much more! Learn More About the Work We Do: SAC Health's Mission: SAC Health's mission is to reflect the healing ministry & love of Jesus Christ through healthcare, education & partnerships that empower our communities to flourish. SAC Health's Core Values: Quality Healthcare - Teamwork - Wholeness -Integrity - Compassion - Excellence - Humble Service - Respect