Executive administrative assistant jobs in Westport, CT - 357 jobs

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

Salary: $75,000-$80,000 + bonus About the Role We are seeking a highly organized, proactive Executive Assistant to support the CEO of a fast-growing company in the beauty, skincare, fragrance, and wellness space. This is a hands-on role for someone who thrives in a dynamic, entrepreneurial environment and can seamlessly balance executive support, office administration, light project management, and occasional personal assistance. Key Responsibilities Manage the CEO's calendar, meetings, and travel (professional and personal as needed) Act as a key point of contact between executives, employees, clients, and external partners Handle confidential information with discretion and professionalism Draft and manage emails, correspondence, and communications on behalf of the CEO Prepare meeting agendas, materials, presentations, and take minutes when needed Support company meetings, events, and conferences, including logistics and coordination Maintain organized digital and physical filing systems Oversee billing and invoicing operations and track expenses Support cross-functional initiatives by tracking timelines, deliverables, and action items Assist with occasional personal scheduling, errands, and event planning Qualifications 5-7 years of experience supporting senior leadership as an Executive Assistant or similar role Strong technical skills, including Microsoft Office, Outlook, SharePoint, DocuSign, and QuickBooks Excellent written and verbal communication skills Highly organized, detail-oriented, and able to manage multiple priorities Compensation & Benefits Base salary of $75,000-$80,000 plus annual discretionary bonus Paid time off, including holidays and sick time Full health benefits (medical, dental, vision) 401(k) with company match and profit-sharing programs

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We provide Recruitment and Staffing services to many industries and domain through our innovative and customized solutions and passionate commitment to research. Ability to understand the hiring strategies, availability of talent and compensation benchmarking makes us proud hiring partner for various industries. We work as trusted business partners and always strive to deliver the most value and highest return on investment for our clients. We are highly trained business professionals with strong understanding of clients need. We work closely with the leading staffing trade associations, training, and research organizations to ensure we are knowledgeable of the latest industry trends and technologies Job Description All About You: • Strong organizational skills and meticulous attention to detail • Project management experience with ability to handle multiple, complex travel itineraries • Experience with travel planning required • Proactive problem solver with “can do” attitude • Team player with strong interpersonal and communication skills • Sound judgment • Discrete. Role: • Prepares domestic and international travel logistics including flights, hotels and car service • Creates travel itineraries for Vice Chairman in coordination with Sr. Executive Assistant • Manages travel bookings directly with our travel provider with direction and guidance from the Sr. Executive Assistant • Partners with the Sr. Executive Assistant to optimize travel itineraries • Advises and assists with specialized travel documents such as visas or passports • Monitors and facilitates the use of corporate travel credit cards • Develops and maintains strong working relationships internally with Vice Chairman, executive assistants and all key stakeholders, ensuring key processes and deadlines are met • Manage all steps of charitable contributions - fill out the internal form, send the link to the non-profit, ensure the appropriate person pays for the event and that the correct cost string is being utilitzed. Regards, Mohammed ilyas, PH - ************ or Text - ************ or you can share the updated resume at Mohammed@vtekis. com Additional Information All your information will be kept confidential according to EEO guidelines.

A busy entrepreneurial family in Westport is seeking a highly organized, tech-savvy Personal Assistant to support both business and household needs. This is a dynamic, hands-on role for someone who thrives on managing details, juggling priorities, and acting as a true extension of the family. The household includes two teenagers, two dogs, and two active business ventures, so flexibility, discretion, and strong problem-solving skills are essential. Responsibilities Act as a trusted right-hand assistant for both personal and family-related tasks Manage household to-do lists and handle a wide range of administrative needs Support family logistics related to children, including school, medical, and scheduling needs Coordinate with builders and vendors related to home construction and maintenance Provide support for two business startups, including administrative and organizational tasks Handle sensitive tasks requiring discretion Oversee household organization and ongoing systems Assist with pet-related needs for two dogs Anticipate needs and keep everything running smoothly Qualifications Exceptionally organized with strong attention to detail Tech-savvy and comfortable using digital tools, apps, and systems Trustworthy, discreet, and comfortable handling confidential information Able to manage multiple priorities independently Calm, flexible, and solution-oriented Comfortable working in a fast-paced, evolving environment Valid driver's license and clean driving record Excellent verifiable references Schedule: Full-time Salary: $80K - $120K per year

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle Job Description Job Summary Under direct supervision, performs any combination of basic clerical and administrative support tasks requiring general knowledge and application of various established work methods and procedures.Job Responsibilities Duties may include, but are not restricted to, answering phones, conveying messages, opening and routing incoming mail, preparing outgoing mail, copying, scanning, faxing and/or filing, writing, typing, or entering information into computer system(s) Files and maintains departmental records Assists the department in carrying out various programs and procedures May answer multiple phone lines, organizes meetings and may attend to take notes Interacts with internal and/or external sources via email and/or telephone Order's office supplies as needed Follows clearly defined procedures to complete daily tasks and responsibilities Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion Uses basic communication skills to address internal and/or external clients and/or team members Performs all other duties as assigned by management Individual contributor working under direct supervision with little autonomy Education High school diploma required, Bachelor's preferred Experience Typically requires 0-2 years of related work experience Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************. Pay Range & Benefits $34,008.00 - $56,691.33 Annually The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate's knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range. Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description EXECUTIVE ASSISTANT TEMP JOB IN STAMFORD, CT Title: Executive Assistant Duration: 2 month (may extend) Location: Stamford, CT Responsibilities: Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required. Additional Information To know more about this position please contact; Monil Narayan ************

Job Description Falcon Rappaport & Berkman LLP is a full-service, rapidly growing and entrepreneurial law firm focused on an interdisciplinary approach to the practice of law. Our team is composed of thought leaders across a variety of practice areas, including some of the nation's leading voices on web3, taxation, and a variety of other fields. We bring together experts across all of our practice areas to achieve extraordinary results which would not be achievable at a more narrowly focused firm. Respect, appreciation, and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development. We work collaboratively to drive client success. We are seeking a highly skilled Senior Estate Administration Associate to join our Trusts & Estates team. The ideal candidate brings substantial hands-on experience managing complex estate and trust administration matters, a deep understanding of New York Surrogate's Court procedures, and the ability to work directly with high-net-worth clients, fiduciaries, and beneficiaries. This role is best suited for someone who thrives in a collaborative legal environment, demonstrates exceptional attention to detail, and can independently manage a sophisticated caseload from start to finish. Key Responsibilities: Handle all aspects of probate and estate administration, including preparing and filing petitions, inventories, fiduciary accountings, notices, waivers, and related Surrogate's Court documents. Coordinate and communicate with executors, trustees, beneficiaries, accountants, financial advisors, and other professionals. Oversee collection, valuation, and transfer of estate assets, including real estate, business interests, and investment portfolios. Prepare estate tax returns (federal Form 706 and NYS ET-706), fiduciary income tax returns, and required supporting documentation in coordination with tax advisors. Manage estate settlement tasks such as resolving creditor claims, distributing assets, and drafting release agreements. Support attorneys with complex trust administration, including trust funding, trust modification, decanting, and annual fiduciary accountings. Maintain organized case files, timelines, and compliance checklists to ensure timely and accurate administration. Provide exceptional service to clients by responding to inquiries, explaining processes, and ensuring transparent communication. Required: 5+ years of experience in estate administration within a law firm or trust company environment. Comprehensive knowledge of New York Surrogate's Court rules, probate procedures, and relevant state and federal tax requirements. Proficiency with NetDocs, Clio, and Microsoft Office Suite. Strong drafting and organizational skills, with meticulous attention to detail. Ability to manage multiple matters simultaneously and work efficiently under deadlines. Excellent communication skills-both written and verbal-with a client-focused approach. Preferred Qualifications Experience with high-net-worth and ultra-high-net-worth estates. Familiarity with complex trust structures and multistate or international estate issues. Paralegal certification or related professional credential (optional but valuable). Compensation & Benefits Competitive salary commensurate with experience. Comprehensive benefits package, including health, dental, and vision coverage. Retirement plan options. Paid time off, holidays, and professional development opportunities. Supportive, team-oriented work environment with opportunities for long-term career growth. Salary Range: $140- $180K Powered by JazzHR l7WDQTGk58

**Our Purpose** _Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential._ **Title and Summary** Executive Assistant, Advanced Analytics and Business Expansion Mastercard is a global technology company in the payments industry. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart, and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments, and businesses realize their greatest potential. The Services Business represents over a third of Mastercard revenues and is a key differentiator for Mastercard. Services use our unique and proprietary data, technology, insights and expertise to deliver solutions that meet the needs of our customers. Services is critical for the sustained, long-term growth of Mastercard. Within the Services organization, this role sits within the Business & Markets Insights (BMI) organization. The Business & Market Insights vertical is focused on creating products and solutions that create value for customers through Analytics, Insights, Business Experimentation, and Payment Consulting & Innovation. The Executive Assistant for Advanced Analytics and Business Expansion & Transformation will report to the Senior Vice President of the business and support the team by performing a wide-variety of general administrative duties to support day-to-day business operations in a fast-paced professional office environment. Role - Performs general administrative duties to support day-to-day department operations and provides coordination across the team. - Responsible for calendar management and scheduling meetings across time zones. - Makes travel arrangements, both domestic and international, for senior staff including booking flights, cars and hotels. Processes visa applications when necessary. - Manages expense reporting in-line with company Travel and Entertainment policy. Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies. - Plans and coordinates events, on or off site, with both internal and external participants. Coordinates with guest speakers, catering, venue booking and other event specific needs. - Supports the onboarding of new team members. - Creates and edits presentations, and other communications. - Assist in preparing and maintaining departmental budget and creates reports on budget status and compliance. - Manages and communicates corporate applications and compliance programs, such as, Access Management, Vivo, Concur, Oracle and other internal applications. - Manages ad hoc administrative programs for the department and utilizes spreadsheets or databases to monitor departmental information and generate reports. - Researches complex issues on behalf of the executive. - Serve as administrative liaison with others within and outside the company. - May monitor and coordinate work of other employees or temporaries. All About You - Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers - Ability to support multiple senior level managers consecutively - Experience managing calendar and arranging travel across the 5 regions globally - Experience in expense management - Strong knowledge of department budgets and desk top computer software - Strong attention to detail and highly organized Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly. **Corporate Security Responsibility** All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must: + Abide by Mastercard's security policies and practices; + Ensure the confidentiality and integrity of the information being accessed; + Report any suspected information security violation or breach, and + Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines. In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more. Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations. **Pay Ranges** Purchase, New York: $72,000 - $113,000 USD

Job DescriptionPatient Experience & Administrative Associate Job Title: Medical Office AssistantLocation: Garden City, NYType: Full-time, In-office, W2Compensation: $30.00 - $32.50 per hour, overtime eligible, benefits eligible Type: Full-time, onsite. Standard hours are 8:45 AM to 4:45 PM, with occasional adjustments as needed to support clinic operations. About UsAt Keta Medical Center, we are redefining how mental health care is delivered. As a growing healthcare organization specializing in innovative ketamine therapy, our mission is to improve the lives of millions struggling with depression and related conditions.With locations across New York and New Jersey, we create an environment where patients feel truly cared for and where our team members are supported, respected, and empowered to grow with us. We foster a supportive, collaborative environment where both patients and team members feel valued and empowered. Position OverviewJoin us in transforming mental health! We are seeking a professional, driven, organized, and empathetic Patient Experience & Administrative Associate to join our team. This role is ideal for someone who is passionate about empathetic patient care, and wants to be part of a mission-driven organization that is scaling rapidly.As a key member of our front-office and administrative team, you will play an essential role in ensuring patients have a seamless experience while supporting the day-to-day operations that keep our clinics running smoothly.Our clinics operate 7 days a week, 9 AM - 9 PM, with full-time schedules based on clinic coverage needs. What You'll Do Deliver an exceptional patient experience: warmly welcome patients, oversee check-in/check-out process including payments, and ensure they feel comfortable and supported throughout their visit. Coordinate patient communication & scheduling: collaborate closely with clinicians, liaisons, other administrative team members to optimize workflows and deliver a seamless patient experience. Support accurate billing and insurance processes: verify insurance, track payments, and clearly communicate with patients about coverage and next steps. Manage communication channels: answer incoming patient calls with warmth, professionalism and consistently while effectively handling patient inquiries. Ensure timely, compassionate follow-up at all times| Keep operations organized: maintain systems, patient and medical records in compliance with HIPAA, and flag operational needs to ensure clinics run smoothly at all times. What We're Looking For 1+ of administrative, operations experience in a healthcare, startup, hospitality or customer-facing environment A degree in healthcare administration or equivalent work experience preferred Excellent verbal and written communication skills with a professional, empathetic demeanor Highly organized, detail-oriented, and proactive in problem-solving Familiar with programs such as Salesforce, EMR systems, G-Suite, Microsoft Office, and adaptable to new platforms and systems Ability to adapt, multitask in a fast-paced environment while remaining calm, positive, and patient-focused Compensation & Benefits Competitive pay: Travel reimbursement for assignments at distant locations (when required) Supportive, mission-driven team culture with opportunities for growth as the organization expands Why Join Us?This is your opportunity to build a career in healthcare operations while making a direct impact on patient lives. You'll work alongside a passionate, dedicated team, gain exposure to innovative practices in mental health care, and play a vital role in shaping an organization that is growing quickly.If you're professional, organized, and motivated to make a difference, we'd love to hear from you. Visit ketamc.com E04JI802h2c2408gxik

Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is currently seeking a qualified intern to join its Lease Administration team, who can participate in the full cycle of tenant interaction, from lease negotiations and tenant on-boarding to tenant vacating the premises at the end of its term. This is an onsite paid internship based in Rye, New York. This 10-week program will commence on May 26, 2026 and conclude on August 6, 2026. Interns are assigned a mentor who will provide guidance throughout the duration of their internship. Interns will be encouraged to learn as much as possible about Acadia and how all of the various departments inter-relate during their experience with us. The intern should be prepared to work in a fast-paced team environment and will finish the internship having gained broad experience in Leasing matters from the landlord side of commercial real estate. INTERNS WILL BE EXPOSED TO & PROVIDE SUPPORT IN THE FOLLOWING AREAS: Assist in all phases of tenant accounts, billing and collections. Preparation and billing of periodic Common Area Maintenance (CAM), Real Estate Tax (RET) and Insurance (INS) reconciliations. Regular monitoring of tenant accounts, including tenant contact information and account status. Communicating between departments in regards to possible resolution of tenant disputes. Daily application of payments from the tenant Lock Box, bank deposits and wire transfers. Process rent increase letters and monthly statements. Assist in creating, renewing, vacating and expiring leases in our financial database (MRI). Be a liaison between tenant and landlord as well as an inter-departmental conduit between acquisition, development, legal, leasing, construction, accounting and property management teams. Assist in handling all building and tenant improvements and the required lease documentation. Assist with various tasks related to managing the Acadia annual real estate tax expenses and tax appeals process including annual NYC filings. Requirements: Must be enrolled in a college degree program at an Accredited Institution, business or communication a plus Must have completed junior year of college Must be able to work onsite in Rye, NY Ability to work 40 hours per week Must have a GPA of 3.0 or above Must have unrestricted work authorization in the US without a visa or sponsorship Desired Characteristics: Highly Self-motivated Ability to prioritize challenging work schedule/multi-task Strong written and verbal communications skills Proficient in Microsoft Office, particularly Excel Internship Benefits Overview Acadia's internship program offers a unique opportunity to gain hands-on experience in the dynamic field of commercial real estate, supported by a robust structure designed to foster both professional and personal growth. Key benefits include: 401(k) Retirement Savings Plan Eligibility Interns are eligible to participate in our 401(k) retirement savings plan, offering a head start on long-term financial planning. Daily Stipend for Lunch Pre-Tax Commuter Savings Convenient Commute from NYC with Shuttle Service to/from Harrison Metro North Station to Rye Office Campus Dedicated Mentorship Each intern is paired with a dedicated mentor who provides guidance, feedback, and career development support throughout the program. Immersive Industry Experience Interns gain comprehensive exposure to the commercial real estate industry through: Cross-functional team engagement Onsite property tours for real-world context A collaborative, hands-on group project Direct access to CEO and senior leadership team This immersive program is designed to provide meaningful insights into our business and culture, equipping interns with valuable skills and connections for their future careers. An estimate of the current compensation for this position is $20.00 - 23.00 an hour. Apply online at ************************************************** Acadia Realty is an Equal Opportunity Employer - Veteran/Disability

Job Description Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is currently seeking a qualified intern to join its Lease Administration team, who can participate in the full cycle of tenant interaction, from lease negotiations and tenant on-boarding to tenant vacating the premises at the end of its term. This is an onsite paid internship based in Rye, New York. This 10-week program will commence on May 26, 2026 and conclude on August 6, 2026. Interns are assigned a mentor who will provide guidance throughout the duration of their internship. Interns will be encouraged to learn as much as possible about Acadia and how all of the various departments inter-relate during their experience with us. The intern should be prepared to work in a fast-paced team environment and will finish the internship having gained broad experience in Leasing matters from the landlord side of commercial real estate. INTERNS WILL BE EXPOSED TO & PROVIDE SUPPORT IN THE FOLLOWING AREAS: Assist in all phases of tenant accounts, billing and collections. Preparation and billing of periodic Common Area Maintenance (CAM), Real Estate Tax (RET) and Insurance (INS) reconciliations. Regular monitoring of tenant accounts, including tenant contact information and account status. Communicating between departments in regards to possible resolution of tenant disputes. Daily application of payments from the tenant Lock Box, bank deposits and wire transfers. Process rent increase letters and monthly statements. Assist in creating, renewing, vacating and expiring leases in our financial database (MRI). Be a liaison between tenant and landlord as well as an inter-departmental conduit between acquisition, development, legal, leasing, construction, accounting and property management teams. Assist in handling all building and tenant improvements and the required lease documentation. Assist with various tasks related to managing the Acadia annual real estate tax expenses and tax appeals process including annual NYC filings. Requirements: Must be enrolled in a college degree program at an Accredited Institution, business or communication a plus Must have completed junior year of college Must be able to work onsite in Rye, NY Ability to work 40 hours per week Must have a GPA of 3.0 or above Must have unrestricted work authorization in the US without a visa or sponsorship Desired Characteristics: Highly Self-motivated Ability to prioritize challenging work schedule/multi-task Strong written and verbal communications skills Proficient in Microsoft Office, particularly Excel Internship Benefits Overview Acadia's internship program offers a unique opportunity to gain hands-on experience in the dynamic field of commercial real estate, supported by a robust structure designed to foster both professional and personal growth. Key benefits include: 401(k) Retirement Savings Plan Eligibility Interns are eligible to participate in our 401(k) retirement savings plan, offering a head start on long-term financial planning. Daily Stipend for Lunch Pre-Tax Commuter Savings Convenient Commute from NYC with Shuttle Service to/from Harrison Metro North Station to Rye Office Campus Dedicated Mentorship Each intern is paired with a dedicated mentor who provides guidance, feedback, and career development support throughout the program. Immersive Industry Experience Interns gain comprehensive exposure to the commercial real estate industry through: Cross-functional team engagement Onsite property tours for real-world context A collaborative, hands-on group project Direct access to CEO and senior leadership team This immersive program is designed to provide meaningful insights into our business and culture, equipping interns with valuable skills and connections for their future careers. An estimate of the current compensation for this position is $20.00 - 23.00 an hour. Apply online at ************************************************** Acadia Realty is an Equal Opportunity Employer - Veteran/Disability

Make us your new Home. Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success. RESPONSIBILITIES: Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc. May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc. Provides general administrative support. Makes administrative decisions and takes action in CEO's absence. Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories. Arrange travel including flights, ground transportation, lodging, dining and other activities. Help to coordinate functions, events and other activities. Purchasing of household supplies and groceries. Maintain a digital rolodex, update when necessary. Coordinate and effectuate mailings such as cards, invitations. Planning/executing events and parties. Research and execute special projects. Be responsible for “gifting” and delivery of gifts. Create files, spreadsheets and other documentation of certain matters, as necessary. Prepare reports and other materials. Manage healthcare reimbursement, if necessary. Run errands. Keep CEO's home organized and neat. Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls. Take care of household upkeep and maintenance Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc. Overseeing any repairs, new projects Managing daily/weekly upkeep of the home and its various components Handle bills. Light Housekeeping. Pet (Dog) care. Other related types of duties as assigned/requested by employer. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: High school diploma, GED, or equivalent required. Bachelor's degree preferred. Client services experience a plus. SKILLS, KNOWLEDGE, AND ABILITIES: Proven ability to manage a flexible schedule. Always available, mobile, and open to travel. Exemplary planning and time management skills. Outstanding verbal and written communications skills. Ability to interact with high profile clients and executives. Adaptable. Organized. Detail-oriented. Friendly/personable. Discreet. Problem solver/resourceful. Excellent interpersonal skills. Multitasker. Self-starter/takes initiative. Works well under pressure. SOFT SKILLS: Possess positive attitude and highly communicative interpersonal skills. Always exhibit polite and professional communication. Team-oriented. Excellent customer service. PAY: Commensurate dependent upon experience, competencies, and qualifications. Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.

Job Title: Business Administration Associate Employment Type: Full -Time Industry: Property Management / Real Estate Compensation: $65,000 About Us We are a collaborative, people -focused property management organization committed to delivering exceptional service to our residents, employees, and partners. As we grow, we're looking for a detail -oriented and motivated Business Administration Associate to join our team. This role is perfect for someone who enjoys supporting operations, working closely with multiple departments, and playing a vital part in keeping our business running smoothly. If you love organization, communication, and being the person others rely on-this may be your next great opportunity. What You'll Do As our Business Administration Associate, you will play an important role in supporting our internal teams and property operations. Key responsibilities include: Financial & System Support Enter NSF transactions into the system and communicate updates to managers. Ensure utilities are paid and accurately posted in Avid and Rent Manager. Verify that GL codes are correct on invoices within Avid. People & Onboarding Coordination Set up all new hires in ADP and ensure all onboarding paperwork is completed. Vendor & Property Coordination Communicate with vendors regarding outstanding invoices while keeping property managers informed. Assist with sending packages, documents, and materials to properties as needed. Support property teams with Rent Manager issues by coordinating calls between the property manager and the RM support team. Knowledge of Zego Payment Systems - Preferred What We're Looking For Strong attention to detail and accuracy Excellent communication skills Comfort working in accounting and operational systems (Avid, Rent Manager, ADP, Zego preferred but not required) Ability to work collaboratively with multiple departments A proactive mindset-you enjoy solving problems before they escalate Dependable, organized, and committed to professional growth Why You'll Love Working Here Supportive, team -centered culture Opportunities to learn and grow within the organization Meaningful work that helps our properties, residents, and teams thrive A stable and respected employer in the property management space How to Apply If this role sounds like a great fit for your skills and career goals, we'd love to hear from you. Please submit your resume directly through Indeed. We look forward to connecting with you!

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals.GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage. Classification: Variable Hour, Non-Exempt Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required. You must also have proof of high school or GED completion.

The Associate Fund Compliance Administrator is responsible for a portion of the daily, monthly, and quarterly workflow as it pertains to compliance for the clients of Ultimus Fund Solutions (UFS.) These activities include monitoring funds to ensure compliance with various rules and regulations. KEY ACCOUNTABILITIES FINANCIAL COMPLIANCE Assists with monitoring fund compliance on a daily and weekly basis with consideration to investment restrictions detailed in Prospectus, Statement of Additional Information, and Investment Company Act of 1940. Assists with monitoring fund compliance with consideration to the quarterly and annual requirements of Internal Revenue Code for qualifications as regulated Investment Company. Assists with reviews of investment restrictions detailed in Prospectus and Statement of Additional Information to maintain up to date compliance checklists for existing clients. Populates data into compliance system, as needed. Works with team leads to respond to client requests and inquiries with respect to compliance matters. FUND AUDITS Provides finalized compliance reporting to external audit firms when requested. Assists in gathering information for requests from regulatory agencies, as needed. REGULATORY REPORTING Assists with completion of regulatory compliance reporting to regulatory agencies, Board of Directors, and Fund Officers. WORKING RELATIONSHIPS Contact as needed with fund advisors regarding general information, resolution of compliance issues, inquiries or reporting requirements. Contact with fund accounting, financial administration, tax, and legal departments as needed with regards to financial compliance matters. May perform other duties as required and assigned. EDUCATION AND EXPERIENCE Bachelor's degree in business administration, accounting, finance, or related field. Experience working within the financial services and/or the mutual funds industry. KNOWLEDGE Automated post-trade compliance system. Microsoft Office Suite. Adobe Acrobat. SKILLS AND ABILITIES Troubleshoots issues utilizing creative and critical thinking skills. Multitasking, analytical, and organizational skills. Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness. Demonstrates personal integrity, responsibility, and accountability. Effectively uses resources such as time and information in conjunction with associates. Participates in solving problems and making decisions. Presents and expresses ideas and information, written and oral, clearly, and concisely. Actively listens to others to achieve understanding and supports an open exchange of ideas and information. Identifies needs, arranges for, and obtains resources to accomplish individual and department goals. Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations. Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion. Equivalent education, experience, and KSA's will be considered.

JOB SUMMARYAs an Administrative Assistant III, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Billing/invoicing, A/R support, Maconomy reporting Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Special project responsibilities for specific office or entire region (i.e. e-filing, CPE tracking, bulk engagement letters) Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 3+ years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. For job postings in the state of NY, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the New York State Pay Transparency Law. This range considers many factors, including but not limited to a candidate's knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $60,000 to $80,000. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

The Westchester Community College Foundation, in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Support will include calendar management, meeting logistics, and general administrative functions. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. This position requires strong organizational and verbal communication skills. Good knowledge of the principles and practices of administration, office management and personnel management is important. Office tasks include timesheet distribution, mailings, meeting and event preparation (parking, room reservation, copies, work orders, meeting clean up, outlook calendar reminder, name tag printing, etc.), mail receiving, sorting, and distribution and departmental clerical assistance. The incumbent will prepare Excel spreadsheets and design information presentations (i.e. Power Point) for accounting analysis, special events, grant preparation & meeting presentations. The Junior Administrative Assistant will write confirmation letters, mail merge projects (labels, letters, etc.) and proofread printed material, which requires strong writing and computer application skills. They will gather, organize and summarize in report form financial and statistical data for development grant proposals. The incumbent is responsible for exercising independent judgment in relieving principals of administrative details. The Junior Administrative Assistant: * Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calendar management, and meeting scheduling and coordination; * Handles logistics of Board, Committee, leadership, and staff meetings; * Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log; * Provides assistance to other members of the department staff as needed; * General administrative tasks, filing, and other duties and projects as assigned. Requirements: REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions. Knowledge of Microsoft Office Suite applications is necessary. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel. PREFERRED QUALIFICATIONS: * Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred; * Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate; * Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents; * Ability to work both collaboratively and independently; * Attention to detail and ability to handle sensitive information discreetly; * Strong problem-solving skills and the ability to adapt to changing priorities. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. Priority will be given to resumes received by February 13th. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.