Executive assistant jobs in Bellingham, WA

Title Assistant to AVP for Finance & Bus Services & AVP for Safety-Police Chief About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the Department The Finance and Business Services and University Police Departments support Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position The Assistant to the Assistant Vice President for Finance and Business Services and the Assistant Vice President for Security/Chief of Police at the University Police Department provides confidential, high-level administrative support to the executives and assists with the activities and operations of their respective units. The Assistant performs complex, professional administrative tasks that require advanced technical skills, careful decision-making, and judgment on sensitive, intricate, or confidential matters. They proactively oversee routine and highly complex administrative projects. They plan and execute various functions and participate in different committees. Additionally, they monitor and reconcile budgets and expense payments for both units. Assistant Vice President, Finance and Business Services Support Provides high-level executive administrative support to the Assistant Vice President for Finance and Business Services (FBS), ensuring efficient scheduling, managing correspondence, and coordinating key department initiatives. Proactively manages both routine and complex administrative projects with diplomacy, especially when handling confidential and sensitive issues. Daily reviews the AVP's email, triages priority items, and may respond on behalf of the AVP. Prioritizes and tracks requests and issues to ensure timely follow-up. Manages the executive's calendar and handles complex scheduling tasks involving sensitive conversations with high-level contacts. Tracks FBS budgets against actual expenditures, notifying the AVP of potential concerns. Prepares meeting materials, agendas, and minutes, and independently gathers relevant information for meetings and events. Performs a wide range of administrative duties, including managing time-sensitive communications and preparing or editing correspondence, reports, and other documents. Ensures adherence to the university format. Provides administrative support for recruiting professional and classified staff through PageUp and external search firms. Ensures adherence to search and hiring requirements. Provides administrative support for the implementation of FBS updates to administrative, federal, and state laws and policies. Reviews and updates FBS financial policies and procedures for submission and review by the University Policy Coordinator. Provides, coordinates, and monitors key data to support strategic initiatives, goal setting, and performance evaluations. Coordinates FBS reports and materials in collaboration with the Executive Assistant to the Vice President for the Board of Trustees' FARM Committee meetings. Coordinates auditor entrance and exit audits. Handles payroll, personnel action forms, expense payments, budget transfers, journal voucher entries, and purchasing card approvals. Schedules and verifies travel arrangements, submits travel requests, and processes reimbursements for conferences and meetings. Conducts research and offers data to aid decision-making. Serves as the main contact for Suite 400, greeting guests and creating a positive, professional first impression. Handles scheduling for the Suite 400 conference room. Orders general office supplies for Suite 400 and maintains inventory. Budget authority up to $10,000. Serves as the fixed asset custodian, overseeing tracking of assigned equipment. Maintains confidential files. Other duties as assigned. Assistant to Assistant Vice President for Security and Chief of Police, University Police Department and Transportation Services Provides high-level executive administrative support to the Assistant Vice President for Security and the Chief of Police, facilitating strategic initiatives, goal setting, and budget planning. Maintains record-keeping, database, and archiving schedules. Assists committees chaired or co-chaired by the Assistant Vice President and Chief of Police by preparing meeting materials, agendas, and minutes, and independently gathering relevant information for meetings and events. Provides administrative support to the institution during major emergencies, assisting the Assistant Vice President/Chief of Police, Deputy Chief, and President's Cabinet with coordination and documentation of high-level or incident-related matters. Participates in Incident Command System (ICS) drills and tabletop exercises. Other Duties as Assigned Provides backup administrative support for other division units as needed or during absences. Required Qualifications Five years of progressively responsible senior-level administrative experience. Demonstrated advanced computer skills, including extensive experience with Microsoft 365. Demonstrated proficiency in web-based programs and database systems; quickly adapts to new software. Demonstrated strong organizational and time management skills with the ability to assess needs, identify objectives, and gather or record relevant information for scheduling and coordination. Demonstrated ability to monitor departmental revenues and expenditures against budget. Demonstrated strong interpersonal skills with a proven ability to manage difficult and sensitive situations with tact, diplomacy, and confidentiality. Proven ability to work collaboratively with employees from diverse backgrounds at all levels of the organization and with external agencies. Preferred Qualifications Experience utilizing a range of enterprise software systems (ERP), including Ellucian Banner ERP, Millennium FAST (Finance, HR, and Budget), SAP Concur (Travel and Expense Management), Facilities Development and Operations ReADY System, PageUp Performance Module (Recruitments), and Enterprise Services Management (ESM) eProcurement (Purchasing) to support efficient operations and data management. Experience working within a higher education setting. Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to ********** if you need information regarding medical or religious exemption and applicable accommodations. Salary Hiring range is $80,668 - $92,768/year depending on qualifications and experience. Through longevity position tops out at $104,868/year. Benefits Information Benefits Overview for Administrative Professional Position. Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. Please include the names and contact information of three professional references. References will only be contacted if necessary, with notice provided beforehand. Closing Date Notes Application review begins October 20, 2025; position is open until filled. Western Washington University (WWU) is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs. See WWU's Policies on Prohibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; ************ (voice) or 711 (Washington Relay); ************ WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, ************ or 711 (Washington Relay). Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Student Affairs at *******************. The report can be found at: Annual Security and Fire Safety Report. All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

TO VIEW FULL : Click on VIEW next to in the header of this posting. Job description will open in PDF format. Executive Assistant for Student Support 8 hr/day, 5 day/wk, 260 days/yr HOURLY WAGE: $42.03 - $44.38 per hour and is dependent upon prior experience (salary is based upon the 25/26 Arlington Office Professionals Association Wage Schedule). BENEFITS: Employees anticipated to work 630 hours in a school calendar year may be eligible for Medical, Dental, Vision, Long-term Disability Insurance, Life Insurance, Pension, VEBA, and 403(b). Up to 12 Sick Days, 2 Personal Days, 13 Paid Holidays, and Paid Vacation - prorated based upon start date, days worked, and longevity. LOCATION: District Office REPORTS TO: Director of Student Support and Superintendent SUMMARY: The Executive Assistant for Student Support will perform duties associated with the Skyward student records modules such as managing the P-223 report and providing support for student system reporting, student registration and student records. The Executive Assistant will provide administrative support to the Director of Special Education (High School+) and Student Support, and back-up support to the Superintendent and School Board, providing exemplary customer service and consistently projecting a professional and positive image of the District and the District Office while maintaining strict confidentiality. Conditions of Employment * Are you a citizen or do you have a visa which permits you to work in the United States? * I authorize the District to make any investigation of any personal, educational, vocational, or employment history. I further authorize any former employer, person, firm, corporation, educational, or vocational institution or government agency to provide the District with information they have regarding me. I hereby release and discharge the District and those who provide information for any and all liability as a result of furnishing and receiving this information. * I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information, including omissions, in my application or interview(s) may result in dismissal at any time during my period of employment with Arlington Public Schools. I understand also that any offer of employment that may be made to me is conditional and subject to the acceptable outcome of a criminal history background information check and approval of the Arlington Public Schools Board of Directors. I also agree to abide by all rules and regulations of Arlington Public Schools. * Are you willing to be fingerprinted? General Questions * Please describe your ability to communicate effectively with District staff and the general public using tact, courtesy, and good judgment. * If you are a current District employee, do you authorize the hiring committee to review your personnel file? * Have you ever been dismissed or discharged from a job, or have you separated from employment in order to avoid discipline or discharge? If so, please explain. * Are you presently charged with, but not convicted of, a crime? (Exclude civil infractions such as minor traffic citations). If yes, please explain the nature of the crime, place, date, and court. A pending criminal charge will not necessarily bar you from District employment. * Have you ever been released from prison or been convicted of any crime? If yes, please explain the nature of the crime, the place, and date. A conviction will not necessarily bar you from employment. Application Requirements APPLICATION PROCEDURE: If you have any questions using our application system, please contact Michelle Warner at *************************. We require that all the following materials be received in your online application in a timely manner: * Completed online application -access through Employee Access * Uploaded Letter of Interest - Your letter should include examples of your work experience, accomplishments, philosophy, and achievements that demonstrate your ability to perform the essential duties and responsibilities of the position. * Uploaded Letters of Recommendation (2) Please have one from a current supervisor * Confidential Reference Forms (2) these are sent via email to the addresses you enter. Please have one from a current supervisor CURRENT CONTRACTED EMPLOYEES: We require that all the following materials be received in your online application in a timely manner: * Completed online application -access through Employee Access or at ****************** * Uploaded Letter of Interest - Your letter should include examples of your work experience, accomplishments, philosophy, and achievements that demonstrate your ability to perform the essential duties and responsibilities of the position * Uploaded Letters of Recommendation - Two (2) and are optional, but highly recommended * Confidential Reference Forms - Two (2) and are optional, but highly recommended. These are electronically sent to the email address you provide Benefits Employee's anticipated to work 630 hours in a school calendar year may be eligible for Medical, Dental, Vision, Long Term Disability, and Life Insurance along with other optional benefits. Attachments Resume* Letter of Interest* Letter of Recommendation - A* Letter of Recommendation - B* References Classified Reference Questions 2: 2 of 4 external references required.

Jefferson Healthcare Announcement #316125 Jefferson Healthcare (**************************** is seeking an expert Executive Assistant to join our team supporting the C-Suite of the organization. We have a complex, high-volume, and fast-paced environment, and our Executive Assistants play a crucial role in getting things done. This position will support some of our executives, and our ideal teammate is able to hit the ground running and excels in efficiency and solving problems. They will have strong attention to detail, unparalleled communication skills, and ideally has experience with supporting executive-level administrators. You also have a very strong knowledge base in the Microsoft Office suite and multi-task with the best of us. We look forward to meeting you! Schedule: Full time; non-union; exempt; on site Monday-Friday What can we offer you? * Competitive salary * Outstanding benefits that are ranked in the top 1% in the state and include low insurance premiums for individuals and families. * Work that makes a difference in the community through healthcare * Opportunities for career development * A team that works hard, has fun, and supports one another What you'll need: * High School degree or GED equivalency, associate's degree preferred * Minimum five (5) years of related experience in the areas of administrative support and/or office management including responsible administrative work supporting higher level management or executives. * Above average computer skills and experience, including knowledge of computer-based programs used in office settings (such as PowerPoint, Excel, Microsoft word, etc.) required. * Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership required. * Healthcare/medical office experience preferred. * Project management assistance experience preferred. Responsibilities: * Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages and other duties as assigned. * Coordinates and manages flow of policies, procedures, correspondence, and files. * Collects data and develops graphical displays. * Maintains current databases; performs audits and studies as requested. * Supports initiatives, committees, teams, and programs as directed. * May assist with preparing presentations and coordinating events. * Maintains absolute confidentiality of all sensitive, patient and employee information. * Coordinates and collaborates with others in support of assigned programs. This may include and is not limited to room and equipment scheduling and set-up, education requests, minute taking, catering requests, special request, and other duties as assigned. Learn more about Jefferson Healthcare For additional information: Please contact Jessie Michaels, HR Operations Partner ********************************* This position will remain open until filled. Jefferson Healthcare is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply. Disclaimers: * As part of Jefferson Healthcare's commitment to a safe and high-quality workplace, all candidates are required to complete pre-employment screenings, including a criminal background check, and for certain positions, a drug test. Screenings are conducted in accordance with RCW 43.43.815, RCW 43.43.830-.842, and RCW 49.44.240, as well as Jefferson Healthcare's Drug and Alcohol Policy. Roles designated as safety-sensitive may be tested under a standard or modified (non-THC) drug panel, consistent with Washington State law. * The base salary range for this position reflects both market competitiveness and the full compensation potential for the role. Individual offers will be determined based on a candidate's qualifications and experience beyond the stated minimum requirements. In most cases, compensation will fall between the minimum and midpoint of the range. Placement above the midpoint will be reserved for candidates whose qualifications significantly exceed the minimum requirements.

Job Details Port Townsend Paper Company - Port Townsend, WA Full Time $90000.00 - $110000.00 Salary DayDescription The Executive Administrative Assistant provides comprehensive administrative, marketing, and operational support to the senior executive leadership team. This role ensures the smooth operation of the administrative building and supports key activities across both U.S. and Canadian operations. The position serves as the internal linchpin for coordination, logistics, communication, and employee engagement-managing executive support functions, maintaining office organization, and helping deliver a consistent, positive employee and visitor experience. This individual will also assist in employee engagement, internal marketing, event planning, community relations, and communication efforts that promote culture change and employee connection across the organization. About Port Townsend Paper Company (PTPC) The Port Townsend Paper (“PTPC”) mill is proud to have been in continuous operation for more than 90 years. We use a blend of virgin and recycled fibers (Kraft and OCC pulp) to produce Kraft pulp, paper, containerboard, medium and market pulp. We have built a strong and loyal customer base by developing and nurturing strategic partnership-style relationships. At PTPC we believe that a healthy and safe work environment is fundamental to the success of all employees. We put that belief into practice every day by managing risk and building safety reliability into our processes and procedures. Engaging and empowering our workforce to maintain world-class safety performance is the pathway to achieving operational excellence. We also strive to preserve the environment, be good neighbors, and remain a valued member of the local community. Many of our employees have enjoyed working at PTPC for the greater part of their careers; we have employees with 20, 25, 30, even 35 years of service. PTPC is proud to provide good, prevailing wage jobs on the Olympic Peninsula. Qualifications Job Responsibilities: Executive & Administrative Support • Coordinate travel, accommodations, and itineraries for members of the executive leadership team. • Manage expense reports, reimbursements, and related documentation. • Schedule and organize meetings across the organization. • Prepare agendas, record minutes, and track follow-up actions for meetings where required, including executive and board-level sessions. • Draft and distribute correspondence on behalf of the senior leadership team, maintaining strict confidentiality. • Serve as the central point of contact for the administrative building - ensuring day-to-day operational needs are met. Office & Facility Coordination Maintain office supply inventory and ensure break rooms, meeting spaces, and common areas are fully stocked and presentable. Oversee vendor deliveries and service calls for office-related needs (supplies, catering, maintenance requests, etc.). Oversee general logistics and maintenance coordination for the administrative building Act as liaison for facility needs between the mill and leadership needs. Event Planning, Employee Engagement, & Internal Marketing Plan and coordinate company events, such as leadership retreats, quarterly business reviews, and employee appreciation activities. Handle logistics for meetings and events, including venues, lodging, catering, and vendor management. Lead HR-led engagement and recognition initiatives to promote company culture. Assist with internal communications, surveys, and employee feedback activities. Develop and distribute internal marketing and communication materials that support culture change, employee engagement, and recognition programs. Create content for newsletters, digital signage, email messaging, and employee campaigns. Support visual and written communication for HR and leadership, ensuring messaging is clear, engaging, and aligned with company culture. Community Relations, Communications & Marketing Support leadership with letters, announcements, and materials for external stakeholders and community partners. Help coordinate mill tours and local outreach events, including school visits, fairs, or community meetings. Monitor local news or community updates relevant to company operations and share with leadership. Route public or website inquiries to the proper departments and ensure prompt follow-up. Assist with light webpage/intranet updates, including posting announcements or updating content during key company initiatives or culture campaigns. Draft community- or employee-facing messaging that reflects the company's values and supports ongoing culture-building efforts. Operations & Special Projects Support coordination between U.S. and Canadian leadership teams on cross-border communications or projects. Assist in tracking key internal and external communications for consistency and follow-through. Perform special administrative or HR projects as assigned by the CHRO or executive leadership team. Participate in communication-focused or marketing-supported projects that unify messaging and enhance employee connection. HR Support & Employee Services Serve as a point of contact for employee walk-ins, providing assistance or routing inquiries to appropriate HR team members. Monitor and respond to HR-related ticketing system traffic, ensuring timely follow-up and resolution. Support onboarding logistics, including scheduling orientation sessions, preparing materials, and coordinating with IT and facilities. Assist with maintaining employee records, distributing HR communications, and updating internal documentation. Help coordinate wellness initiatives, training sessions, and other HR programs as needed. Maintain confidentiality and professionalism in all employee interactions. Qualifications: Bachelor's degree in Marketing, Communications, Business Administration, or a related field preferred. 5+ years of administrative or executive support experience in a corporate, manufacturing, or industrial environment. Experience developing communications or marketing content for internal audiences preferred. Experience supporting webpage or intranet content updates, newsletters, or employee engagement communications is highly desirable. Strong organizational skills and the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills; strong attention to detail. Demonstrated ability to handle sensitive and confidential information with discretion. Proficient in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint). Experience coordinating events or managing office operations is preferred. Prior exposure to unionized or industrial settings a plus. Must be able to work on-site full-time with limited remote flexibility. Experience supporting C-suite executives preferred. Ability to work independently and collaboratively in a fast-paced environment. Core Competencies Discretion & Integrity: Trusted with sensitive executive and employee matters. Organization & Follow-Through: Keeps operations running smoothly and proactively prevent issues. Initiative & Accountability: Anticipates needs and ensures deadlines are met. Cultural Stewardship: Supports HR and leadership in maintaining a positive, connected culture. Professional Presence: Represents the company with professionalism to employees, vendors, and community partners. Adaptability: Comfortable managing shifting priorities and navigating ambiguity. Communication: Skilled in professional communication across diverse audiences. Marketing & Message Crafting: Able to create engaging, clear, and employee-focused communication supporting culture and engagement efforts. Employment Terms Full-time, Exempt position, with overtime as required. Salary Range: $90,000 to $110,000 3 weeks paid vacation 9 paid holidays and one paid personal holiday per calendar year. Retirement plan Employee Assistance coverage with full services, including dietary and nutritional services, retirement planning, and support services.

Description Executive Assistant - C-Suite Jefferson Healthcare Announcement #316125 Jefferson Healthcare ( ) is seeking an expert Executive Assistant to join our team supporting the C-Suite of the organization. We have a complex, high-volume, and fast-paced environment, and our Executive Assistants play a crucial role in getting things done. This position will support some of our executives, and our ideal teammate is able to hit the ground running and excels in efficiency and solving problems. They will have strong attention to detail, unparalleled communication skills, and ideally has experience with supporting executive-level administrators. You also have a very strong knowledge base in the Microsoft Office suite and multi-task with the best of us. We look forward to meeting you! Schedule: Full time; non-union; exempt; on site Monday-Friday What can we offer you? * Competitive salary * that are ranked in the top 1% in the state and include low insurance premiums for individuals and families. * Work that makes a difference in the community through healthcare * Opportunities for career development * A team that works hard, has fun, and supports one another What you'll need: * High School degree or GED equivalency, associate's degree preferred * Minimum five (5) years of related experience in the areas of administrative support and/or office management including responsible administrative work supporting higher level management or executives. * Above average computer skills and experience, including knowledge of computer-based programs used in office settings (such as PowerPoint, Excel, Microsoft word, etc.) required. * Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership required. * Healthcare/medical office experience preferred. * Project management assistance experience preferred. Responsibilities: * Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages and other duties as assigned. * Coordinates and manages flow of policies, procedures, correspondence, and files. * Collects data and develops graphical displays. * Maintains current databases; performs audits and studies as requested. * Supports initiatives, committees, teams, and programs as directed. * May assist with preparing presentations and coordinating events. * Maintains absolute confidentiality of all sensitive, patient and employee information. * Coordinates and collaborates with others in support of assigned programs. This may include and is not limited to room and equipment scheduling and set-up, education requests, minute taking, catering requests, special request, and other duties as assigned. Learn more about For additional information: Please contact Jessie Michaels, HR Operations Partner This position will remain open until filled. Jefferson Healthcare is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply. Disclaimers: * As part of Jefferson Healthcare's commitment to a safe and high-quality workplace, all candidates are required to complete pre-employment screenings, including a criminal background check, and for certain positions, a drug test. Screenings are conducted in accordance with RCW 43.43.815, RCW 43.43.830-.842, and RCW 49.44.240, as well as Jefferson Healthcare's Drug and Alcohol Policy. Roles designated as safety-sensitive may be tested under a standard or modified (non-THC) drug panel, consistent with Washington State law. * The base salary range for this position reflects both market competitiveness and the full compensation potential for the role. Individual offers will be determined based on a candidate's qualifications and experience beyond the stated minimum requirements. In most cases, compensation will fall between the minimum and midpoint of the range. Placement above the midpoint will be reserved for candidates whose qualifications significantly exceed the minimum requirements. Salary51,773.00 - 81,835.00 Annual Listing Type Jobs Position Type Full Time Salary Min 51773.00 Salary Max 81835.00 Salary Type /yr.

Position Title Assistant to AVP for Finance & Bus Services & AVP for Safety-Police Chief About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the Department The Finance and Business Services and University Police Departments support Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position The Assistant to the Assistant Vice President for Finance and Business Services and the Assistant Vice President for Security/Chief of Police at the University Police Department provides confidential, high-level administrative support to the executives and assists with the activities and operations of their respective units. The Assistant performs complex, professional administrative tasks that require advanced technical skills, careful decision-making, and judgment on sensitive, intricate, or confidential matters. They proactively oversee routine and highly complex administrative projects. They plan and execute various functions and participate in different committees. Additionally, they monitor and reconcile budgets and expense payments for both units. Assistant Vice President, Finance and Business Services Support * Provides high-level executive administrative support to the Assistant Vice President for Finance and Business Services (FBS), ensuring efficient scheduling, managing correspondence, and coordinating key department initiatives. * Proactively manages both routine and complex administrative projects with diplomacy, especially when handling confidential and sensitive issues. * Daily reviews the AVP's email, triages priority items, and may respond on behalf of the AVP. Prioritizes and tracks requests and issues to ensure timely follow-up. * Manages the executive's calendar and handles complex scheduling tasks involving sensitive conversations with high-level contacts. * Tracks FBS budgets against actual expenditures, notifying the AVP of potential concerns. * Prepares meeting materials, agendas, and minutes, and independently gathers relevant information for meetings and events. * Performs a wide range of administrative duties, including managing time-sensitive communications and preparing or editing correspondence, reports, and other documents. Ensures adherence to the university format. * Provides administrative support for recruiting professional and classified staff through PageUp and external search firms. Ensures adherence to search and hiring requirements. * Provides administrative support for the implementation of FBS updates to administrative, federal, and state laws and policies. * Reviews and updates FBS financial policies and procedures for submission and review by the University Policy Coordinator. * Provides, coordinates, and monitors key data to support strategic initiatives, goal setting, and performance evaluations. * Coordinates FBS reports and materials in collaboration with the Executive Assistant to the Vice President for the Board of Trustees' FARM Committee meetings. * Coordinates auditor entrance and exit audits. * Handles payroll, personnel action forms, expense payments, budget transfers, journal voucher entries, and purchasing card approvals. * Schedules and verifies travel arrangements, submits travel requests, and processes reimbursements for conferences and meetings. * Conducts research and offers data to aid decision-making. * Serves as the main contact for Suite 400, greeting guests and creating a positive, professional first impression. * Handles scheduling for the Suite 400 conference room. * Orders general office supplies for Suite 400 and maintains inventory. * Budget authority up to $10,000. * Serves as the fixed asset custodian, overseeing tracking of assigned equipment. * Maintains confidential files. * Other duties as assigned. Assistant to Assistant Vice President for Security and Chief of Police, University Police Department and Transportation Services * Provides high-level executive administrative support to the Assistant Vice President for Security and the Chief of Police, facilitating strategic initiatives, goal setting, and budget planning. * Maintains record-keeping, database, and archiving schedules. * Assists committees chaired or co-chaired by the Assistant Vice President and Chief of Police by preparing meeting materials, agendas, and minutes, and independently gathering relevant information for meetings and events. * Provides administrative support to the institution during major emergencies, assisting the Assistant Vice President/Chief of Police, Deputy Chief, and President's Cabinet with coordination and documentation of high-level or incident-related matters. * Participates in Incident Command System (ICS) drills and tabletop exercises. Other Duties as Assigned * Provides backup administrative support for other division units as needed or during absences. Required Qualifications * Five years of progressively responsible senior-level administrative experience. * Demonstrated advanced computer skills, including extensive experience with Microsoft 365. * Demonstrated proficiency in web-based programs and database systems; quickly adapts to new software. * Demonstrated strong organizational and time management skills with the ability to assess needs, identify objectives, and gather or record relevant information for scheduling and coordination. * Demonstrated ability to monitor departmental revenues and expenditures against budget. * Demonstrated strong interpersonal skills with a proven ability to manage difficult and sensitive situations with tact, diplomacy, and confidentiality. * Proven ability to work collaboratively with employees from diverse backgrounds at all levels of the organization and with external agencies. Preferred Qualifications * Experience utilizing a range of enterprise software systems (ERP), including Ellucian Banner ERP, Millennium FAST (Finance, HR, and Budget), SAP Concur (Travel and Expense Management), Facilities Development and Operations ReADY System, PageUp Performance Module (Recruitments), and Enterprise Services Management (ESM) eProcurement (Purchasing) to support efficient operations and data management. * Experience working within a higher education setting. Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to ********** if you need information regarding medical or religious exemption and applicable accommodations. Salary Hiring range is $80,668 - $92,768/year depending on qualifications and experience. Through longevity position tops out at $104,868/year. Benefits Information Benefits Overview for Administrative Professional Position. Application Instructions A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications. Please include the names and contact information of three professional references. References will only be contacted if necessary, with notice provided beforehand. Closing Date Notes Application review begins October 20, 2025; position is open until filled. Western Washington University (WWU) is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs. See WWU's Policies on Prohibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; ************ (voice) or 711 (Washington Relay); ************ WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, ************ or 711 (Washington Relay). Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Student Affairs at *******************. The report can be found at: Annual Security and Fire Safety Report. All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

We are seeking an experienced and highly organized Administrative Specialist III to support departmental operations in Mount Vernon, WA. This role performs advanced administrative and clerical duties requiring independent judgment, strong communication skills, and proficiency in office systems. The ideal candidate will manage complex scheduling, records management, and coordinate between departments and external partners. Key Responsibilities: Provide advanced administrative support to management and staff. Draft, proofread, and edit reports, correspondence, and documents. Maintain records, databases, and filing systems with accuracy and confidentiality. Coordinate meetings, calendars, travel, and event logistics. Assist with budget tracking, procurement, and invoice processing. Respond to internal and external inquiries professionally and in a timely manner. Ensure compliance with organizational policies and procedures. Qualifications: 3-5 years of administrative experience. preferably in a government or public agency. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication skills. Ability to work independently and manage multiple priorities. High school diploma or equivalent; associate's or bachelor's degree preferred. Location: Mt. Vernon Duration: 1 to 6 months Pay: $24.29 per hour

Centered in the heart of Yuba-Sutter County, Adventist Health and Rideout has been one of the area's leading healthcare providers since 1907. We are comprised of a 221-bed hospital, 21 physician clinics, home care services, comprehensive cancer care and a vast scope of award-winning services located throughout Marysville and the surrounding areas. The allure of Marysville's community is complimented by its proximity to major metropolitan cities in the Bay Area and Sacramento, as well as just a quick drive to Lake Tahoe. Job Summary: Oversees a broad range of administrative and clerical duties in support of department operations. Directs workflow. Ensures a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects. Assists in making recommendations to management on process improvement, new processes, tools and techniques. Works with sensitive and confidential information, often involving the interpretation of policies and procedures. Assists with orienting and providing on-the-job skills training to others. Job Requirements: Education and Work Experience: High School Education/GED or equivalent: Preferred Associate's/Technical Degree or equivalent combination of education/related experience: Preferred Two years' administrative and clerical experience in a healthcare setting: Preferred Essential Functions: Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files. Creates documents, tracks budgets and assists with special projects. Maintains current calendar of Director. Prepares all departmental memos, agendas, minutes and reports. Copies, distributes and files reports/memos/records as requested. Coordinates departmental/program functions with other hospital departments. Conducts research for director. Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed. Performs special projects/events (i.e., conferences, in-services and presentations). Prepares all departmental memos, agendas, minutes and reports. Organizes and maintains systematic records and reports. Assists with ordering supplies and maintaining inventory of all supplies, as needed. Ascertains files are current, accurate and complete. Performs other job-related duties as assigned. Organizational Requirements: Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply. Adventist Health participates in E-Verify. Visit ******************************************** for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

Job Details Camp Korey - Mt Vernon, WA $5000.00 - $5000.00 Salary Entry LevelDescription Camp Korey is more than a camp. It's a place where kids with life-altering medical conditions can just be kids, entirely free of charge. We believe that all children should be able to experience both the joys of childhood and the profound, life-changing impact of camp. Every year, thousands of campers and family members gather in a community of people with shared experiences to sing, dance, laugh, grow, and discover their potential in a medically safe and adaptable environment. Here, campers with 90+ diagnoses can take a true break from being “patients” and rediscover the joy of being a kid. Our team of year-round and seasonal staff work together to make these joys and impacts a reality. We value the background, skills, and lived experiences of our team in bringing diverse representation to our organization. Every day, we make a difference in families' lives. Are you ready to join as an Administrative Coordinator? In this role, you'll serve as the central hub of camp operations, managing the office and administrative tasks to support the leadership team. This role ensures smooth communication, maintains schedules, handles printing and documentation needs, and supports the day-to-day operational flow of camp. Additionally, this role serves as the front-line face of camp, greeting and hosting guests, families, and staff as they arrive and throughout their experience, functioning like a camp concierge! The Camp Korey experience includes much of what you would think of at camp: archery, arts & crafts, pool time, stage night and more; all adapted to serve our campers. In this position you will be onsite full-time at Camp Korey in Mt Vernon WA, June 18 through August 16, 2026. Pay for the camp season is $5000 plus room and board. This position will report to the Camp Director and will team up with the whole staff to make the magic of camp happen. Minimum Age of 21 is required. What you'll be doing (with on-site training and a team): Act as the primary point of contact for all office-related tasks and administrative support for the leadership team. Maintain accurate schedules, including staff shifts, breaks, and activity rotations. Create, format, and print materials needed for programming, training, and administrative purposes. Manage and organize digital files, forms, rosters, and other camp documents. Serve as the front-line host, welcoming families, staff, and visitors, and providing guidance throughout their time at camp. Ensure smooth communication between leadership, program staff, cabin life staff, and other departments. Monitor office supplies and coordinate replenishment as needed. Support check-in/check-out procedures, registration paperwork, and other administrative processes. Assist in compiling reports, data, and documentation required by leadership. Troubleshoot administrative challenges and provide proactive solutions to keep camp operations running efficiently. Participate in meetings and relay updates or critical information between departments as needed. What you'll need to bring (necessary requirements): Commit to the entire length of the contract term: JUNE 18-AUGUST 16 2026 Prior experience supervising or mentoring peers or youth-serving staff Experience working with children, families, or individuals with life-altering medical conditions. Joy in being silly! You'll join cheers, dances, songs, and the playful spirit of camp. Ability to “go with the flow” in schedule, people, and program changes. Willingness to embrace challenging moments, grow through them, and stay open to learning. Ability to learn and use necessary computer software (equivalent of social media). A continuous improvement mindset to the services provided and your own growth. Physical ability to sustain 10+ hour days of activities, functional ability to clean and participate in activities. Certificates/ Licenses/ Registrations necessary to meet Camp Korey requirements: Immunization history with current vaccines and boosters including COVID Must obtain CPR/AED certification within first week of employment (can be provided) Acceptable background check clearance We'd love it if you already have: Camp experience! Especially leadership or supervisory experience! Even better if it was at a SeriousFun or other specialized camp. Life or professional experience with children ages 4-17 Life or professional experience with individuals with life-altering or complex medical conditions Communication capability in multiple languages CPR / AED Certification What you can expect from us: A positive team environment! Regular, appropriate, and constructive feedback focused on growth and based in compassion. Training, support, and healthy boundaries As an organization that is founded on the principles of accessibility and advocacy, Camp Korey is dedicated to creating a safe and fun-filled environment for everyone involved. To us, those same values apply in providing equal employment opportunities. Here, our workforce is encouraged and celebrated for bringing their diverse experiences, perspectives and backgrounds to serving campers and families. Camp Korey is an Equal Opportunity Employer and values diversity at all levels of our organization. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable laws. We are committed to fostering an inclusive workplace where everyone feels respected, supported, and empowered to contribute their best work. Camp Korey will endeavor to make a reasonable accommodation to known physical or mental limitations of qualified candidates with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If candidates need assistance with applying for open positions or would like to discuss their ability to perform the job duties because of a physical or mental condition, they should contact the Head of Human Resources at ************ or ******************.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Bow, Washington. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: Greet guests in a professional and friendly manner. Maintain open communications with all property and regional staff. Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. Process accounts payable within the automated accounting system. Assist in processing procurement card reconciliations. Organize and maintain files and order office supplies. Research and implement company-sponsored activities. Attend and participate in training programs and seminars as required. Handle inquiries by telephone in order to back up property staff. Run errands, including delivering various communications to guests or residents, as needed. Perform other miscellaneous duties as assigned. Experience & skills you need: High school diploma, or the equivalent experience. 1+ year of office experience. Strong communications and organizational skills. Meticulous attention to detail. Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $19.57 - $19.57 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Spring Creek by Bonaventure is Seeking an Engaged and Dedicated Assistant Executive Director Salary from $78,000 to $82,000 No senior living experience necessary for the Assistant Executive Director. We offer paid training to candidates with proven success in other management and leadership positions. Call ************ for more information. Are you dedicated to making a difference? We are seeking an Assistant Executive Director to support the Executive Director in leading our senior living community to success. The ideal candidate is a well-organized leader with excellent time management and prioritization skills. They must also have experience in sales and marketing, business office management experience, and a passion for exceptional customer support. If you are organized, detail-oriented, and passionate about making a difference, we want to hear from you! Top reasons to work at Bonaventure High Competitive Wage - From $78,000 to $82,000 Health Benefits - Medical and dental coverage. Flexible Spending Account - For Healthcare and Day Care expenses. Retirement - Generous 401k matching program. Professional Growth - We provide on the job paid training. In addition, we provide paid education assistance and career advancement thru promotions to qualified individuals. Continuing Education Reimbursement. Paid Time Off - To have fun, take care of yourself and your family. Up to 10 days of paid time off annually. 6 Paid Holidays off What Will You Be Doing? This position works closely with the Executive Director and is critical to leading the community to financial, regulatory, and operational success. In this role, you will be responsible for the following tasks: Ensure resident & family satisfaction. Direct supervision of department heads and other staff members. Employee hiring, training, satisfaction, and retention. Human resources and business office duties. Census development. Financial oversight. Compliance with state regulations. Promote, direct, and engage staff members toward Bonaventure Senior Living's Mission and Value Statement. Oversee day-to-day operations. Lead census development. In other companies, the position of Assistant Executive Director is often referred to by different titles, such as Assisted Living Administrator, Assisted Living Director, Nursing Home Administrator, Executive Director of Assisted Living, Health Care Administration, and Executive Director of Senior Living. Qualifications Proficient in Microsoft Word, Excel, and Outlook. Hold an Administrator's License or be able to obtain one. Proven track record in Sales and revenue/expense management. Excellent verbal and communication skills. A desire to make a difference in the lives of seniors and a commitment to meet the needs of our residents. Successful experience as an Administrator for an Assisted Living, Independent Living, or Memory Care facility. Secondary Education is preferred but not required. Must be able to comply with state vaccine requirements. English language required. CPR Certification (preferred). Must pass a criminal background check and drug test. Spring Creek by Bonaventure Our state-of-the-art senior living communities offer assisted living, residential care, memory care, and independent living. We provide in-home health care services to residents in our communities. Immediate job opportunities are available, so apply today! Why Work for Bonaventure Senior Living Not all senior living communities are the same. At Bonaventure, one of our main guiding principles is, "You can never go wrong when you are doing the right thing." This philosophy embodies our commitment to caring for our residents and team members, and we strive to uphold it. Bonaventure is also committed to providing an exceptional senior lifestyle, ensuring our residents and staff remain happy and engaged. Our employees enjoy a lively work environment, thorough training and support, and take pride in working for a company that provides exceptional service. Our culture is based on respect, appreciation, and empowerment. If you are a friendly, driven individual with a passion for helping others, Bonaventure Senior Living is the perfect fit for you!

NOTE External Applicants: Applicants who are not current Ferndale School District Employees or substitutes, are required to submit all attachments listed. AA2 $27.22 AA1 $29.22 Conditions of Employment * Are you a citizen or do you have a Visa which permits you to work in the United States? * Are you able to perform the essential functions of this position with or without reasonable accommodation? * Are you willing to submit to a criminal history background check? The record check shall include a fingerprint check with the costs to be borne by the employee. * IF YOU ARE SELECTED FOR A POSITION with Ferndale School District you will be expected to meet the following requirements or conditions of your employment: 1. Successful WSP and FBI background clearance check; 2. Washington State Sexual Misconduct Disclosure Release (through Ethics Data program); 3. I-9 Employment Eligibility (citizen or legal alien status) with valid and unexpired documents from list A, or List B & C on the Form I-9 (for example: Social Security Card and Driver's License), to be copied by Human Resources. 4. W-4 Form; 5. Washington State Department of Retirement Status Form; 6. Immunization History (if required) 7. Online mandatory trainings per Ferndale School District policy; 8. Hepatitis B Training (if required); BY SELECTING "YES," YOU AGREE TO PROVIDE/COMPLETE THESE REQUIRED ITEMS. * I authorize Ferndale School District to make any investigation of any personal, educational vocational, or employment history. I further authorize any former employer, person, firm, corporation, educational or vocational institution or government agency to provide the District with information they have regarding me. I hereby release and discharge the District and those who provide information, from any and all liability as a result of furnishing and receiving this information. * I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information, including the omission of material information, given in my application or interview(s) may result in discharge. I understand that I am also required to abide by all policies and regulations of the District. * Are you able to successfully meet all the requirements of WAC Chapter 392-144 (drug disclosure, fingerprinting)? Skills Questionnaire * On a scale of 1-10, rate your technological competency. (10 being an expert) * On a scale of 1-10, rate your ability to use Microsoft Word. (10 being an expert) * On a scale of 1-10, rate your ability to use Microsoft Excel. (10 being an expert). * On a scale of 1-10, rate your ability to use Skyward? (10 being an expert) General Questions * Please list Technical Skills/Ability relevant to the position including years of experience. * Do you have any experience with Database programs? If so, please list. * Do you have Skyward experience? On a scale of 1-5, how would you rate your skills in the program? (5 being expert) * Please describe your ability to communicate effectively with students, District staff, and the general public using tact, courtesy, and good judgment. * Please describe your ability to understand and execute verbal and written instructions, policies and procedures. * Are you interested in any other positions within the district - coaching, club advisor, volunteer, etc? If so please explain. * How did you hear about this position? Attachments Letter of Interest Classified Resume 1* Ref. Letter Secretary 1 Ref. Letter Secretary 2 Ref. Letter Secretary 3 Other 1 (Optional) References Classified: 2 of 9 external references required.

/ About Us: OCULUS is a family-owned medical device company founded and headquartered in Germany over 125 years ago. Since then, the company has expanded globally and was established in the USA more than 20 years ago. OCULUS develops first-class instruments for eye diagnostics (ophthalmic medical equipment) for optometrists and ophthalmologists. Our team of professionals takes pride in providing high quality products, comprehensive product education, and exceptional customer service to doctors and their staff. Website: OCULUS - First class instruments for eye diagnostics What We Offer: Benefits: Company covers 100% healthcare insurance premiums for employees and for dependents, paid time off starts at 3 weeks annually, nine paid holidays, life insurance, short-term and long-term disability insurance and a 401(k)-retirement plan including a company match. Company Culture: We offer a collaborative work environment, opportunities for professional growth, and the chance to contribute to an evolving health-care organization dedicated to enabling eye care practitioners to preserve their vision. How to Apply: Complete the online application: Only online applications will be accepted. Complete the assessment: ******************************************************************* Copy and paste this URL into a web browser of a PC or laptop to begin the assessment Please take your time, focus, and be as honest with yourself as possible when responding. Job Overview The Shipping & Receiving Administrator supports the Service Department by coordinating shipping and receiving activities, coordinating service-related equipment logistics, fulfilling small parts orders, and processing purchase orders to the parent company. This role also serves as the primary point of contact (POC) for service equipment tracking, including loaner units, customer repairs, and warranty returns. Additionally, this position provides backup support to Service Administrators with customer service tasks, including answering phones and assisting with customer inquiries. Onsite Location: Arlington, WA Schedule: Mon-Fri, 6:30am-3:00Pm Essential Duties and Responsibilities (other duties may be assigned): Shipping & Receiving: Receive and inspect incoming parts and equipment for accuracy and quality. Enter receipts into ABAS, ensuring proper documentation and inventory tracking. Pull, pack, and prepare outgoing small parts and equipment for shipment. Generate and apply appropriate shipping labels and documentation. Coordinate and schedule carrier pickups for outgoing shipments. Maintain accurate shipping and receiving records within ABAS. Track shipments and provide internal updates as needed. Order Fulfillment: Pick and stage small parts accurately for order fulfillment. Pack and secure equipment to ensure safe and damage-free delivery. Verify part numbers, quantities, and any special handling requirements. Service Equipment Returns: Act as the point of contact for the tracking of all service equipment and processing Loaner equipment is issued (to customers. Customer-owned equipment sent in for servicing. Warranty equipment returned for repair or replacement. Communicate status updates with customers and technicians throughout the process. Ensure all transactions are documented accurately in ABAS and tracking logs. Purchase Order Processing: Generate purchase orders in ABAS for parts and equipment needed from the parent company. Send POs to the appropriate contact at the parent company and track order status. Receive incoming goods against POs upon delivery, verify for accuracy and quality. Post received items into ABAS and ensure proper storage and labeling of stock. Supply Ordering & Maintenance: Monitor inventory of shipping and packaging supplies. Order and maintain stock of materials such as boxes, labels, and protective packaging Administrative Backup & Customer Service: Provide backup support to Service Administrators as needed. Answer and route incoming phone calls professionally. Assist with customer inquiries regarding orders, shipments, or service equipment. Support Service Administrators with clerical tasks, email correspondence, and data entry Collaboration and Company Fundamentals: Collaborate with other departments and promote teamwork within the OCULUS teams to deliver quality service, productivity, and business results. Uphold and model company fundamentals at all times, contributing to a positive, respectful, and high-performing work environment. Qualifications: High school diploma or equivalent; coursework in logistics, supply chain, or business administration preferred. Minimum 1 year of experience in shipping/receiving, logistics, purchasing or customer service role. ERP system experience required; ABAS software experience strongly preferred. Strong organizational skills, attention to detail, and accuracy in data entry. Excellent written and verbal communication skills, including professional phone etiquette. The ability to multitask in a fast-paced environment and collaborate with cross-functional teams. Physical Demands and Work environment: Work is performed in both an office and warehouse/shipping environment. Exposure to standard office conditions (computers, phones, office equipment) as well as warehouse conditions (noise, dust, packaging materials Regularly required to stand, walk, bend, and reach throughout the workday. May occasionally require extended periods of standing or repetitive tasks Frequently required to lift, move, and carry items up to 25 lbs.; occasionally up to 50 lbs. Ability to safely handle delicate and sensitive equipment. The company provides a smoke and vape-free environment on company premises for its employees, customers, and visitors.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Bow, Washington. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $19.57 - $19.57 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Job Description Executive Assistant - C-Suite Jefferson Healthcare Announcement #316125 Jefferson Healthcare (**************************** is seeking an expert Executive Assistant to join our team supporting the C-Suite of the organization. We have a complex, high-volume, and fast-paced environment, and our Executive Assistants play a crucial role in getting things done. This position will support some of our executives, and our ideal teammate is able to hit the ground running and excels in efficiency and solving problems. They will have strong attention to detail, unparalleled communication skills, and ideally has experience with supporting executive-level administrators. You also have a very strong knowledge base in the Microsoft Office suite and multi-task with the best of us. We look forward to meeting you! Schedule: Full time; non-union; exempt; on site Monday-Friday What can we offer you? Competitive salary Outstanding benefits that are ranked in the top 1% in the state and include low insurance premiums for individuals and families. Work that makes a difference in the community through healthcare Opportunities for career development A team that works hard, has fun, and supports one another What you'll need: High School degree or GED equivalency, associate's degree preferred Minimum five (5) years of related experience in the areas of administrative support and/or office management including responsible administrative work supporting higher level management or executives. Above average computer skills and experience, including knowledge of computer-based programs used in office settings (such as PowerPoint, Excel, Microsoft word, etc.) required. Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership required. Healthcare/medical office experience preferred. Project management assistance experience preferred. Responsibilities: Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages and other duties as assigned. Coordinates and manages flow of policies, procedures, correspondence, and files. Collects data and develops graphical displays. Maintains current databases; performs audits and studies as requested. Supports initiatives, committees, teams, and programs as directed. May assist with preparing presentations and coordinating events. Maintains absolute confidentiality of all sensitive, patient and employee information. Coordinates and collaborates with others in support of assigned programs. This may include and is not limited to room and equipment scheduling and set-up, education requests, minute taking, catering requests, special request, and other duties as assigned. Learn more about Jefferson Healthcare For additional information: Please contact Jessie Michaels, HR Operations Partner ********************************* This position will remain open until filled. Jefferson Healthcare is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply. Disclaimers: As part of Jefferson Healthcare's commitment to a safe and high-quality workplace, all candidates are required to complete pre-employment screenings, including a criminal background check, and for certain positions, a drug test. Screenings are conducted in accordance with RCW 43.43.815, RCW 43.43.830-.842, and RCW 49.44.240, as well as Jefferson Healthcare's Drug and Alcohol Policy. Roles designated as safety-sensitive may be tested under a standard or modified (non-THC) drug panel, consistent with Washington State law. The base salary range for this position reflects both market competitiveness and the full compensation potential for the role. Individual offers will be determined based on a candidate's qualifications and experience beyond the stated minimum requirements. In most cases, compensation will fall between the minimum and midpoint of the range. Placement above the midpoint will be reserved for candidates whose qualifications significantly exceed the minimum requirements. Job Posted by ApplicantPro

Job Description: The Administrative Specialist II provides a wide range of administrative and office support functions to ensure smooth operations. This role includes tasks such as data entry, document preparation, handling correspondence, scheduling meetings, maintaining records, and assisting with project coordination. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position requires proficiency with office software and an ability to work collaboratively within a diverse team. Key Responsibilities: Perform administrative tasks including filing, record-keeping, and data entry Assist in scheduling and coordinating meetings and events Prepare reports, presentations, and other documents Manage and respond to general inquiries from the public and internal staff Support department-specific projects and initiatives as needed Maintain accurate and organized records and databases Qualifications: High school diploma or equivalent; additional relevant education or experience preferred 2+ years of experience in an administrative role. Proficiency in office software (e.g., Microsoft Office Suite) Strong organizational, communication, and multitasking skills Ability to maintain confidentiality and handle sensitive information responsibly Location: Mt. Vernon Duration: 3 to 6 months Pay: $22.00 per hour

Title Administrative Assistant 3 About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the Department The Ray Wolpow Institute supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. The institute is home to two academic minors, one in Holocaust and Genocide Studies and another in Human Rights, the latter offered in partnership with Fairhaven College Goals of the institute: Provide our students with a global education rooted in the liberal arts that investigates the Holocaust, genocide, and crimes against humanity from various perspectives and academic disciplines Address the state's recommendation to teach the Holocaust in schools by giving future teachers this background Promote the development of cohesive inter- and transdisciplinary courses with a strong commitment to innovative teaching and scholarly rigor Broaden public awareness and knowledge of the Holocaust, genocide, and crimes against humanity by creating scholarly and educational programming About the Position This position provides administrative, fiscal, program, event and communication support to facilitate the daily operations of the Ray Wolpow Institute for the Study of the Holocaust, Genocide, and Crimes Against Humanity. The institute's mission is to advance knowledge about the Holocaust, genocide, and mass violations of human rights. Home to a minor in Holocaust & Genocide Studies and in Human Rights, the institute also creates educational and scholarly programming for the university and the community. The institute's support staff communicates regularly interacts with diverse internal and external audiences (e.g. government officials, leaders from different religious communities and ethnic groups), requiring sensitive and professional communication. This position is a permanent half-time, 9-month cyclical position. It is located on campus with the flexibility to work remotely, contingent upon department needs and university policy. Required Qualifications High school graduate or equivalent Three years of progressively responsible office experience or equivalent education/experience Demonstrated ability to work collaboratively Ability to effectively serve a diverse staff, student, and faculty community Excellent verbal, written, and interpersonal skills A demonstrated ability to independently generate correspondence of a professional quality and to professionally communicate with a diverse set of people (i.e., students, faculty, community leaders, professionals, scholars) Proficiency with Microsoft Office Suite and experience producing tables/charts/graphs, forms, labels, and correspondence with emphasis upon accuracy and appearance of output Demonstrated ability to work independently and multitask while managing time effectively and meeting deadlines Preferred Qualifications Undergraduate degree Familiarity with academic settings; ability to work across centers, institutes, departments, colleges, and the campus community Prior successful experience planning and staging events Knowledge of basic WWU systems, such as e-sign forms, reservation procedures, etc. Experience maintaining a website (e.g. Drupal and/or other Web development platform) and social media Experience with Banner, Web4U, CANVAS/InDesign or similar Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to ********** if you need information regarding medical or religious exemption and applicable accommodations. Salary $2,021 - $2,714/month (@ 50%) depending on qualifications and experience Benefits Information Benefits Overview for Classified Positions Bargaining Unit This position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU. Application Instructions Application materials should address your experience related to the position responsibilities and the required and preferred qualifications. Closing Date Notes Application review begins October 14, 2025; position is open until filled Western Washington University (WWU) is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs. See WWU's Policies on Prohibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; ************ (voice) or 711 (Washington Relay); ************ WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, ************ or 711 (Washington Relay). Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Student Affairs at *******************. The report can be found at: Annual Security and Fire Safety Report. All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

Title CSE Administrative Assistant 3 About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the Department The College of Science and Engineering supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position This position provides administrative, event, and data management support to the Dean, Associate Dean and Operations Manager in the College of Science and Engineering to facilitate the day-to-day operations of the College's Dean's Office. This is a public facing position that serves students, faculty, industry professionals, alumni, and donors and is responsible for maintaining a welcome office environment for all visitors. This is a full time, in person position. Administrative Support for the CSE Dean's Office Tasks include: * Provide confidential administrative support to the Dean, Associate Dean and Operations Manager. * Coordinate and manage scheduling for the Dean, Associate Dean and conference room * Arrange travel for the Dean and process appropriate travel forms * Purchase all office supplies and request service for office equipment when needed * Coordinate with departmental staff members across the college on administrative practices and procedures * Other duties as assigned that contribute to the operation of the College office Administrative Support for College Committees and Programs Tasks include: * Track department committee appointments and maintain appointment records * Schedule meetings and assist with member correspondence * Initiate hiring paperwork and approve timesheets for the CSE Ambassador Program * Support the CSE Advancement Board by facilitating communication/correspondence between Dean, Development officers and Board members; assisting in preparation of meeting materials; and taking and preparing meeting minutes. * Support the annual faculty awards process by coordinating nomination materials and verifying eligibility, communicating with nominees and coordinating submission of support materials, etc. Provide Support for the CSE Operations Manager Tasks include: * Process and route electronic administrative forms submitted to the college for review/approval * Track graduate teaching assistant assignments and maintain related records * Assist with annual college processes (e.g., workstation replacements, NTT contract reviews, fall uploads) College Event Coordination Tasks include: * Provide logistical and clerical support for events including the Fall Welcome, College Holiday Gathering, and CSE Advancement Board Meetings * Coordinate catering, parking permits and other event arrangements * Organize event setup, day of support, and event breakdown Support CSE Student Scholarship and Research Award Processes Tasks include: * At the direction of and in coordination with the Associate Dean, process notification, acceptance, and receipt of CSE student scholarships. * Work closely with the Western Foundation office and Scholarship Center personnel to track scholarship recipients, monitor available balances, and trouble-shoot problems * Monitor and assist with CSE Summer Research award hiring processes. Data Management and Reporting Tasks include: * Maintain internal tracking spreadsheets for the College * In coordination with other office staff, maintain CSE office files and general records * Compile data and conduct research conduct research for ad-hoc and recurring reports * Designate files for archiving and prepare files for storage; create new file systems as needed Front Desk Reception for the CSE Dean's Office Tasks include: * Serve as the first point of contact: route phone calls and respond to inquiries * Screen, prioritize and distribute incoming mail and shared inbox messages * Greet visitors and direct them to appropriate staff or resources Required Qualifications * Bachelor's Degree and one year of administrative experience, or AA degree and three years of administrative experience, with increased responsibility or equivalent education/experience * Proficiency in Microsoft Excel, Word and Outlook * Proven expertise with administrative support functions such as scheduling, call routing, forms processing and drafting correspondence * Strong organizational skills, attention to detail, and ability work effectively under multiple deadlines and interruptions * Proven ability to manage time well and ability to establish and maintain a friendly, cooperative team environment with an inclusive group of students, faculty and staff * Demonstrated ability to employ discretion in communication and maintain confidentiality Preferred Qualifications * Experience with Microsoft SharePoint or other file sharing systems * Experience with Banner and Millennium FAST * Experience with large event coordination Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to ********** if you need information regarding medical or religious exemption and applicable accommodations. Salary $4,042 - $5,429/month depending on qualifications and experience Benefits Information Benefits Overview for Classified Positions Bargaining Unit This position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU. Application Instructions Please provide a resume and cover letter that details how your education and experience meet the required and preferred qualifications. Please include the name and contact information of up to three professional references. References will only be contacted for finalists. Closing Date Notes Priority consideration review begins November 24, 2025; position is open until filled. Western Washington University (WWU) is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs. See WWU's Policies on Prohibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; ************ (voice) or 711 (Washington Relay); ************ WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, ************ or 711 (Washington Relay). Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of Student Life at ********************. The report can be found at: Annual Security and Fire Safety Report. All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

Temporary Administrative Specialist I- Mount Vernon, WA Job Description: We are seeking a Temporary Administrative Specialist to support our team in Mount Vernon, WA for a 1 to 6-month assignment. This role involves handling various administrative tasks, ensuring smooth office operations, and providing clerical support. The ideal candidate is detail-oriented, organized, and capable of multitasking in a fast-paced environment. Responsibilities: Perform general administrative duties, including filing, data entry, and document management Answer phones, respond to emails, and direct inquiries to appropriate personnel Schedule appointments, meetings, and maintain calendars Assist with basic bookkeeping tasks, invoicing, and expense tracking Prepare reports, presentations, and correspondence as needed Maintain office supplies and ensure an organized workspace Support special projects and other administrative tasks as assigned Requirements: High school diploma or equivalent required; associate's degree preferred Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong attention to detail and excellent organizational skills Ability to prioritize tasks and meet deadlines Strong communication skills, both written and verbal Previous administrative or clerical experience preferred but not required Schedule & Pay: Duration: 1 to 6 months (temporary assignment) Schedule: Part-time or full-time, Monday-Friday Pay: $19.00 per hour This is a great opportunity for someone seeking short-term administrative work in a professional setting. If you are interested, apply today!