Executive assistant jobs in Bourne, MA

A top Boston hospital is seeking an administrative coordinator to support a busy surgeon. This is an excellent opportunity for individuals looking to jumpstart their healthcare administration career within an organization that prioritizes employee growth and development! Responsibilities: Manage patient and surgeon scheduling, ensuring seamless coordination. Handle billing and reimbursement processes accurately and efficiently. Oversee calendar management, travel arrangements, and office operations. Organize materials for meetings, presentations, and national conferences. Serve as a point of contact for visitors, medical students, and external partners. Support office operations by ordering supplies, maintaining records, and handling correspondence. Provide coverage for other administrative team members as needed. Participate in departmental meetings and assist with special projects as needed. Qualifications: Bachelor's degree required, ideally in healthcare management, health policy, or a related field. At least one year of customer service experience or experience in a healthcare setting preferred but not required. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle confidential information with discretion. This is a great opportunity to gain hands-on experience in healthcare administration and grow within a renowned hospital system. If you are detail-oriented and eager to support high-level medical professionals, apply today.

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under minimal supervision. Performs administrative duties related to patient visits, including scheduling, check-in, and check-out duties (performs all duties of the other levels at the highest proficiency level). Actual job duties may vary by Department. Essential Functions (Key Roles & Responsibilities) Perform routine administrative and clerical duties relating to a clinical service or physician practice office. Make patient appointments and maintain appointment records. Assist callers with routine inquiries and schedule appointments. Process patient billing forms and scan documents to patient medical records/LMR. Acts as "Super User" for scheduling, registration, and billing systems. Provides assistance and training to others in these areas. May perform more complex or specialized functions (i.e., surgical scheduling, schedule changes/blocking) at a more advanced competency level. Provides functional guidance to Office and Practice Assistants. In conjunction with the Supervisor, oversees the daily activities of practice staff. May be required to accept co-payments. Handles, screens, and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results. Performs other duties as assigned Complies with all policies and standards Qualifications Qualifications - External • High school diploma or GED required; post-high school education preferred. • Minimum three-five years of applicable work experience required. • Additional training in office systems preferred. SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: Technical skills required: • Knowledge of practice operations and standards. • Understanding of procedures including filing, copying, scanning, printing, and faxing. Phone skills: • Ability to use phone system (answer and screen calls, put on hold), answer routine questions, and give routine information. Verbal skills: • Ability to interpret information as appropriate, answer routine questions in the most professional manner, and communicate in a professional, courteous, clear, and concise manner. Organization Skills: • Ability to manage work processes in a neat and orderly way and to sort and alphabetize. • Ability to manage multiple tasks effectively, follow established protocols, and work within systems. Writing Skills: • Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo, or interoffice note) and to take complete and accurate messages. System Skills: • Ability to type and enter data at an entry level. Entry level understanding of applicable systems. • Understanding of the appropriate use and importance of related forms. • Basic understanding and use of medical terminology. • Basic comprehension of insurance types and referral process. • Basic comprehension of registration and fiscal information. • Knowledgeable and compliant with all hospital, State, and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA. WORKING CONDITIONS: Hospital based ambulatory practice. Normal patient environments where there are some exposures to communicable diseases, unpleasant odors, needle, and blood products. HOSPITAL WIDE RESPONSIBILITIES: Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and procedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff. Additional Job Details (if applicable) Remote Type Hybrid Work Location 75 Francis Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range - / Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Ready to help us transform healthcare? Bring your true colors to blue. The Executive Assistant to the current President and Chief Executive Officer (CEO) will provide executive level administrative support and coordination on behalf of the executive. In this role, you will interact extensively with external and internal stakeholders. The Executive Assistant extensively interfaces between multiple outside parties, normally working with information that is of a critical and sensitive nature. A high degree of initiative is required in preparing reports or presentations, resolving issues, coordinating a complex individual schedule and maintain/building relationships. For this role, we are seeking candidates local to our Boston, MA office. Key Accountabilities: * Coordinates executive's calendar, meetings, schedule, travel arrangements, expense reports, and prepares requisite materials. Consults with executive and Chief of Staff as needed to solicit information, provide critical updates and to coordinate information and priorities. Consults with contacts from multiple external boards for the purposes of complex scheduling requests. * Responds to a wide variety of requests for information, policies and procedures, and executive action. Analyzes needs and problems, and determines approach and priority. Takes initiative to research technical or out of policy questions. Evaluates and refers matters for appropriate handling, and coordinates, compiles and documents relevant data and background information to support executive decision making or problem resolution. * Represents the CEO to a wide variety of constituents. Builds relationships, proactively resolves issues and is up to date on current market, industry and company trends. * Performs a broad range of administrative coordination and support duties requiring extensive communication within and outside the company. Execution of assignments requires a high degree of independent action, considerable judgment and analytical skill. * Applies multiple software applications at an advanced level. Plans, organizes and compiles data. Analyzes needs and problems, researches facts, determines approach, and coordinates information retrieval, control and documentation procedures * Exercising creativity, initiative and an understanding of the executive objective, independently manipulates systems and applications to prepare communications, or data displays. Ensures accuracy of data/sources, and researches questions or problems. * Organizes, tracks, updates and maintains files. * Provides support for board meetings in conjunction with the Vice President of Board Relations. Qualifications: * Highly organized self-starter and team player with the ability to meet deadlines and manage multiple tasks and multiple stakeholders with a high level of customer service in a fast-paced environment. * Demonstrated relationship building skills and finesse in working with a wide variety of internal and external constituents • Extreme flexibility and willingness to shift gears and adjust thinking as business needs and organizations change. * Advanced proficiency in Microsoft Office: Outlook, Word, Excel, and PowerPoint * Strong verbal/written communication skills and attention to detail. * Proactive communicator and strong ability to anticipate needs; demonstrates initiative to find opportunities to drive improvement and "go the extra mile" * Excellent problem-solving skills and resourcefulness. * High EQ and professionalism in managing multiple competing priorities and needs of different stakeholders * Proven ability to maintains confidentiality within a number of key personnel and business issues. Education/Relevant Experience: * Minimum of ten years of executive level administrative and business experience * BS/BA or equivalent experience Blue Cross Blue Shield of Massachusetts At Blue Cross Blue Shield of Massachusetts (********************* our mission is to show up for everyone like they are the only one. As a not-for-profit health plan, our 4,000 associates deliver on that mission every day - guiding members to the exceptional care they deserve - affordably, equitably, and seamlessly. Our vibrant culture is built on five core values: be the example, be kind, be curious, be courageous, and be community focused - everyday. We see these values reflected in our diversity, equity, inclusion and belonging work, a vital part of our culture and our strategy. We are a driving force in creating an inclusive environment where all associates feel valued, respected and empowered across all levels of the organization to contribute their unique perspectives. Our efforts have been recognized by Forbes as one of 'America's Best Employers'. We've also been named one of the 'Best Places to Work for LGTBQ+' for the ninth consecutive year. Headquartered in Boston for more than 87 years with approximately $9.8 billion in premium revenue, we stand committed to supporting our employer customers, community and more than 3 million members in Massachusetts and across the country. We do this by developing market-leading benefit plans (medical, pharmacy, dental and vision), and key partnerships to help ease the burden of rising health care costs and improve the quality of care and experience for every member. In fact, in 2024, we were named one of the top health care plans in the nation by NCQA for quality and member experience. We continue to innovate and lead the way on the most important issues in health care - health equity, mental health, women's health, and value-based care - a focus Blue Cross pioneered that incentivizes providers to reduce health disparities across historically marginalized groups. We are one of the first plans in the nation to introduce pay-for-equity contracts to measure and improve equity outcomes, engaging nearly every health care organization in Massachusetts in our health equity work. BCBSMA is also a leader in corporate citizenship. We have been recognized as one of the 50 most community-minded companies in the nation by the Points of Light Foundation for five years in a row and as the 'National Healthcare Sector Leader' in 2024. Our corporate citizenship approach is rooted in health justice, fueled by investing nearly $15 million annually in financial grants, volunteer hours, and in-kind support to more than 460 non-profits advocating for health justice and systemic solutions to health inequities. Through our partnerships with civic and community leaders, we focus on overcoming the immediate barriers that prevent our community from achieving physical, mental, and emotional wellness, while working to dismantle their root causes. Our work comes to life through community investments, volunteerism, advocacy, and capacity building, and we're proud to support our employees' engagement in the community. In 2023, 88% of our employees participated in our corporate volunteering, contributing over 22,000 volunteer hours in support of nonprofit partners across Massachusetts. Minimum Education Requirements: High school degree or equivalent required unless otherwise noted above Location Boston Time Type Full time Hourly Range: $58.52 - $71.53 The job posting range is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs and affordability. This job is also eligible for variable pay. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and a suite of well-being benefits to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. WHY Blue Cross Blue Shield of MA? We understand that the confidence gap and imposter syndrome can prevent amazing candidates coming our way, so please don't hesitate to apply. We'd love to hear from you. You might be just what we need for this role or possibly another one at Blue Cross Blue Shield of MA. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be brilliant. We encourage you to bring us your true colors, , your perspectives, and your experiences. It's in our differences that we will remain relentless in our pursuit to transform healthcare for ALL. As an employer, we are committed to investing in your development and providing the necessary resources to enable your success. Learn how we are dedicated to creating an inclusive and rewarding workplace that promotes excellence and provides opportunities for employees to forge their unique career path by visiting our Company Culture page. If this sounds like something you'd like to be a part of, we'd love to hear from you. You can also join our Talent Community to stay "in the know" on all things Blue. At Blue Cross Blue Shield of Massachusetts, we believe in wellness and that work/life balance is a key part of associate wellbeing. For more information on how we work and support that work/life balance visit our "How We Work" Page.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

ABOUT JUMPSTART Jumpstart envisions the day when every child in America enters kindergarten prepared to succeed. A national early education organization with operations in 14 states plus Washington, DC, Jumpstart drives outcomes for young children in three critical ways. Jumpstart provides language, literacy, and social-emotional direct service programming utilizing an evidence-backed curriculum for preschool children from underserved communities, workforce programming to expand the pipeline of qualified, diverse talent pursuing careers in early education, and policy advocacy to support the early childhood field and promote high-quality early learning for all. By leveraging nearly 30 years of experience serving over 140,700 children with the support of more than 60,400 college students and community volunteers, Jumpstart executes these three objectives to improve the quality of the early education workforce and increase opportunity for young children to succeed across America. Learn more at ************** and join us in transforming the lives of young children! POSITION OVERVIEW Jumpstart seeks an Executive Assistant to partner with the President & Chief Operating Officer (COO) in overseeing Jumpstart's internal operations and successful implementation of its strategic plan. Specifically, the role serves as an advisor, who drives communication, collaboration, and alignment across the organization as well as a trusted representative of the President & COO who convenes groups, provides research and benchmarking support, creates resources, produces communications, and provides administrative support. Additionally, the Executive Assistant oversees specific projects critical to Jumpstart's overall organizational health and success. SPECIFIC RESPONSIBILITIES Communication In partnership with President & COO identify needs for organization communication and transparency, collaboratively working to create necessary written documents, resources, or tools Support ongoing communication on behalf of President including writing of concise and impactful emails, talking points, briefings, pre-read and presentation materials Intentionally seek input on projects/work products to model and practice inclusive leadership Create reports on behalf of President & COO necessary to inform decision making, and respond to stakeholder needs internally and externally Leadership Plan meetings on behalf of the President & COO to increase effectiveness within the Operations Division, creating agendas or documents as necessary Identify and elevate issues that need to be addressed, participating in strategic and solution-oriented conversations in response to identified needs Facilitate Leadership Team logistics on behalf of the President & COO including booking time/space for meetings and retreats, creation of agendas and minutes from meetings, summaries of next steps, and monitoring of success against team deliverables Operate at a tactical, strategic and operational level, handling projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility. Create structure and focus for broad, ambiguous ideas that the President & COO is exploring and bring forth recommendations for action in a timely manner Administrative Support Provide administrative support as needed to free up President & COO's time for more critical work Utilizing skills of organization and planning, strategically prioritize tasks, set meetings, and diffuse work conflicts on behalf of President & COO Organize workflow by facilitating note taking as needed, and summarizing with clearly defined next steps, providing meeting preparation to ensure President & COO is as productive as possible QUALIFICATIONS Bachelor's degree or equivalent relevant professional experience Commitment to Jumpstart's core values: learning, social justice, community, joy, and inclusive leadership Ability to maintain confidentiality and act with discretion when necessary At least 7 years of professional experience with explicit experience in written communication creation Ability and willingness to travel to assigned locations/sites as necessary Experience and comfort working with individuals from diverse backgrounds and communities Expertise in Microsoft Office suite and Google shared drive functionality Detail orientation and ability to hold high level focus simultaneously On-going commitment and interest in social justice or diversity, equity and inclusion work Preferred or Ideal Demonstrated ability to deliver high quality work by bringing together multiple teams/departments for shared collaborative success Evidence of exceptional judgement and decision-making skills Ability to distill large amounts of information to key points Ability to adapt to changing conditions and independently define priorities TRAVEL Limited national travel of no more than 5% possible as needed by the President to support work in one of Jumpstart's 7 key geographies START DATE June 2022 (preferred start date; yet position open until filled) LOCATION Boston, MA (preferred location to provide direct support as needed to President & COO) With strong experience as a remote employee and a strong background, work from any Jumpstart hub office in either Atlanta, GA; Berkeley, CA; Chicago, IL; Los Angeles, CA; New York, NY; or Washington, DC Telecommuting option possible as part of a formal schedule of support SALARY & BENEFITS Salary - $75,000 - $80,000 commensurate with education and experience; along with excellent benefits and a great mission-driven work environment TO APPLY Please complete an online application at https://**************/about/careers/. Both a cover letter and resume are required to complete your application. Applications without a cover letter may not be considered. Candidates will be reviewed on an on-going basis. Please upload/attach your resume to your applicant profile as well as your cover letter. Jumpstart for Young Children, Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, gender identity or expression, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital or parental status, amnesty, political affiliation, veteran status, military service, sexual orientation, genetic information, or any other characteristic protected by applicable federal, state or local laws with respect to employment opportunities. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

Are you passionate about the education sector? Committed to having an impact on one of the largest and most diverse sectors of the global economy? Interested in supporting work with companies, non-profits, institutions, and investors across the K-12, postsecondary, and corporate learning markets? If you answered “yes” to these questions and you are interested in supporting the operations function, we are eager to share with you more about Tyton Partners and how you can contribute in a substantive way to an entrepreneurial, expanding professional services firm with an increasingly strong brand reputation. About the Role Tyton Partners is seeking a Senior Executive Assistant & Operations Manager to provide comprehensive executive administrative support to firm leadership while managing key aspects of day-to-day firm operations. This dual role supports two busy executives, the Founder/Managing Partner, and Senior Partner, of our strategy consulting practice, ensuring seamless execution of executive priorities, and managing our Boston office, coordinating technology internally, planning internal events, and supporting legal administration. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational skills, who thrives in a fast-paced, entrepreneurial environment and is equally comfortable managing executive-level priorities and firm-wide operational initiatives. This is a hands-on role that combines calendar and travel mastery with office, IT, legal, and event management responsibilities. This is an outstanding opportunity for a motivated and resourceful professional with a track record of administrative and operational excellence to contribute directly to the firm's success and impact in the education sector. This is a hybrid position based in Boston, MA, requiring three days per week in the office. Key Responsibilities Executive Support (70%) Complex Calendar and Logistics Management: Manage complex calendars across multiple time zones; proactively schedule and prioritize meetings aligned with firm goals; anticipate and resolve conflicts with minimal oversight; ensure Partners are fully prepared with relevant materials; serve as the primary liaison between executives, internal teams, and external stakeholders, exercising discretion and professionalism. Travel Management: Coordinate and optimize domestic and international travel for Partners, ensuring smooth and cost-effective arrangements; prepare detailed itineraries and meeting materials; help establish and maintain firm-wide travel processes. Operational Support: Submit accurate expense reports; support compliance and Partner business development tracking; assist with Partner forecast inputs and reporting as needed; lead or support special projects as assigned. Operations Management (30%) Office Management: Oversee facilities, equipment, catering, and supplies; manage vendor relationships; lead office planning and space utilization; identify and implement process efficiencies; manage the office operations budget and ensure adherence. IT Coordination: Partner with vendors and internal stakeholders to ensure smooth IT operations for the consulting team; manage onboarding setup, user accounts, and equipment; serve as a go-to resource for IT needs; oversee vendor contracts; administer Office365 and SharePoint systems; monitor IT budget and identify process improvements. Internal Event Planning: Lead planning and execution of firm-wide and internal events coordinating logistics, communications, and catering within budget; develop event strategies aligned with firm goals; prepare related materials and communications. Legal Support: Manage the DocuSign process and monitor the Legal inbox; execute contracts on behalf of Partners when advised; ensure prompt contract follow-up and flag issues; liaise with external parties as needed; support creation of legal documents and maintain organized legal records. Desired Skills Exceptional organizational and prioritization skills with very strong attention to detail. Excellent communication and interpersonal skills; able to manage relationships across all levels of the firm and with external stakeholders. Proven ability to handle confidential information with discretion and sound judgment. Highly proactive and resourceful; able to anticipate needs and adapt to changing priorities. Strong problem-solving and analytical skills with an operational mindset. Collaborative and team-oriented, contributing to a collegial, dynamic firm culture. Entrepreneurial mindset and willingness to “wear many hats.” Qualifications Bachelor's degree required. 5+ years of experience supporting senior executives; experience in professional or financial services preferred. Proven success managing complex calendars, travel, and confidential information. Proficiency in Microsoft Office Suite and collaboration tools (e.g., Outlook, Zoom, SharePoint). Experience with office and event management is strongly preferred. About Tyton Partners Tyton Partners is the leading provider of strategy consulting and investment banking services to the global knowledge sector. With years of experience across the education sector, including evaluation of preK-12, postsecondary, corporate training, and lifelong learning markets, our team leverages its expertise to offer a spectrum of services to our clients: Tyton Partners' consulting practice delivers strategic planning, growth strategy development, portfolio assessment, go-to-market strategy, business partnership strategy and execution, strategic due diligence, and acquisition support to emerging and established education businesses, non-profit organizations, higher education institutions, foundations, and other investors. Tyton Partners' investment banking practice offers services that include sell- and buy-side advisory, corporate divestures, valuation and fairness opinions, strategic partnerships and joint ventures, capital access, fund formation, and executive team and board advisement to private and public companies and leading investors.

Data Axle is a leader in data solutions that drive meaningful connections between companies and people. We harness data, AI, and technology to create authentic, personalized experiences to improve our clients' business performance. Recognized for delivering innovative B2B and B2C solutions and exceptional service for more than five decades, our global team is dedicated to helping businesses and nonprofits of all sizes thrive. We are currently seeking an Executive Assistant. This position is responsible for performing high-level administrative, secretarial, and general office work to assist and support senior executives. This position also coordinates and manages small projects as needed for the group. including day-to-day support of the Boston office and its on-site operations. Essential Job Functions: Provide support on essential administrative duties, including arranging appointments, travel, meetings, and conference calls. Provide phone, mail, and email coverage as necessary, using discretion. Draft responses or replies when necessary. Assist with the development of presentations, letters, and other materials. Coordinate daily workflow to ensure that deadlines are being met. Design and type general correspondence, memoranda, charts, tables and graphs. Support Boston office operations, including daily office maintenance tasks such as overseeing mail, ordering and stocking supplies, managing office equipment, and ensuring the workspace is organized and functioning smoothly. Coordinate on-site logistics for office visitors, candidate interviews, client meetings, and internal team meetings. Serve as the primary point of contact for guest arrivals and room preparation. Assist with client-facing communication and provide on-site support to ensure a professional environment for meetings and presentations. Proofread copy for spelling, grammar and layout, making appropriate changes. Coordinate off-site division and department meetings. Arrange use of conference rooms or outside facilities. Create and maintain division or department organizational charts. Maintain project files. Handle and maintain confidential and non-routine information. Continually research and implement best practice for administrative protocols. Provide proactive communications to all associates and management pertaining to deadlines, announcement, and potential issues. Monitor and communicate the progress of overall assignments and make adjustments when deviations in plan occur Provide administrative support to all individuals within the facility working with them to meet their objectives and complete their requests. * Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The function is considered essential if the reason the position exists is to perform that function. Supportive Job Functions: May work on various special projects involving budgets or preparations for senior management meetings. May provide guidance to department managers on policies and procedures. Perform other miscellaneous duties as assigned by management. *These tasks do not meet the Americans with Disabilities Act definition of essential job functions and usually equal 5% or less of time spent. However, these tasks still constitute important performance aspects of the job.

Reporting to the Senior Vice President (SVP), Ambulatory Care, the Executive Assistant will provide primary support to the SVP related to scheduling, meeting development and planning, development of internal and external presentations, and development of internal communications on behalf of the SVP. The SVP, Ambulatory Care, is a new executive to the Dana-Farber Cancer Institute (DFCI), tasked with optimizing the patient care experience in ambulatory services in a rapidly growing footprint across multiple sites. The Executive Assistant serves as the primary point of contact for diverse internal and external constituents, including faculty and commercial partners; assists the SVP as well as others aligned to the Office, with monitoring, prioritizing, and executing a broad range of tasks; and approaches the work with a cross-functional mindset. The Executive Assistant may assume responsibility for select projects and initiatives as directed. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities Under minimal supervision will perform the following: * Provide knowledgeable and skilled general administrative support primarily to Vice President(s) and above or a comparable level executive. Responsibilities to include: * Advanced communications support, * Proactively triaging issues as they arise and determining appropriate action in response to inquiries, * Act as designee of leader in specified areas as directed. * Complex calendar management of senior executives and anticipating conflicts before they arise. * Assist executive(s) in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for VP or SVP hosted meeting. * Collaborate with leadership, HR, and hiring managers to manage and execute a smooth process for requirement and onboarding new hires. * Work with leaders to track departmental workforce, i.e., employees, contractors, consultants, and keep organizational charts updated and compiled. * May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged. * Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities. * Prepare documents and correspondence that may be highly confidential or politically sensitive in nature. * Book complex domestic and/or international travel itineraries. * Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed up on. * May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements. * Oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner. * Process various requisitions, purchase orders, personnel and other forms needed for the department's administration. * May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed. * Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. * Help to improve workflow, operating efficiency, and service quality within the department. * May provide mentorship, supervision, or management to junior administrative staff. SUPERVISORY RESPONSIBILITIES: No direct reports, may provide mentorship, supervision, or management to junior administrative staff. Qualifications Minimum Education: High school diploma required. Bachelor's degree preferred. Minimum Experience: 7 years of administrative experience of which 2 years must be in an Executive Assistant role, preferably in a non-profit/mission-driven organization. License/Certification/Registration: N/A KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: * Stellar communication skills, both written and verbal. * Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe. * Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. * Resourceful with strong problem-solving skills. * Ability to engage with appropriate urgency in situations that require quick response or turnaround. * Ability to independently prioritize high volume of tasks and manage competing priorities. * Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed. * Ability to work collaboratively with a wide range of people and diverse cultures. * Ability to handle Interactions that require confidentiality and diplomacy. Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $86,720 - $101,090 At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster

Receptionist / Administrative Assistant Family office in Boston is seeking a warm, polished, and highly professional Receptionist / Administrative Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

Domeyard, LP is a quantitative hedge fund startup based in Boston, Massachusetts. We focus on developing low latency technologies to achieve extremely consistent, long-term capital growth enabling us to save millions of dollars for market investors each year. Our trading strategies are derived from the latest advances in high-performance computing and data analysis, making us one of the fastest market participants in the world. Domeyard operates around the clock, trading a diverse range of asset classes, including equities, futures, fixed income instruments, energy products and commodities. Innovation is our main differentiator: on any given day, we process more order messages than Google searches and Twitter messages combined. Our continuous pursuit of improvement to our technology enables us to uncover opportunities that are grossly inaccessible to mainstream fund managers and their investment vehicles. For its notable role in the industry, Domeyard is also the protagonist of Harvard Business School's first case study about high frequency trading. Domeyard is offering a unique opportunity for a detail-oriented Executive Assistant to join a fast-growing startup. We are a small, but efficient team, and we are looking for someone who can manage the office, organize company-wide events, support the cofounders, and bring an overall positive energy to the Domeyard family. What you'll be doing: Support founders on ad-hoc administrative tasks (scheduling, travel planning, mailing) Assist with legal and compliance duties (file SEC/IRS documents, review legal agreements) Prepare routine correspondence (reports, minutes, emails, fund marketing materials) Coordinate meetings and events Handle bookkeeping duties (filing invoices, receipts, and documents) Liaise with fund lawyers, accountants, and vendors Handle HR paperwork (job descriptions, visa applications, on-boarding paperwork) Coordinate office management (manage and order office supplies, snacks, and catering) Manage conference rooms and kitchen to ensure they are clean and organized Qualifications Here's the kind of background we're looking for: Bachelor's degree Experience as an office manager, C-suite executive assistant, accounting assistant, or HR/marketing intern preferred Ability to quickly learn new software skills Digital marketing, copywriting, website design (experience with Adobe Creative Suite) Excellent time management and a love for organization Familiarity with legal agreements Demonstrable interest in finance, private fund law or tech startups For more info, check out our website or follow us on Linkedin. Additional Information ***IMPORTANT: Please apply via the link below (takes **********************

Title: Sr Executive Assistant I Duration: 2 years with possible extension Shift: Hybrid, 2X a week or as needed Pay Range: $35/hr. - $39.40/hr. On W2. Required: Strong MS Office (Excel and Power Point), strong communication skills, highly professional. Need someone we will be confident in as they will be supporting top level executives. Will be required to help with PP presentations and coordinate town halls in addition to EA duties. Experience in technology and business transformation initiatives is highly desirable. Overview: We are seeking an exceptional and detail-oriented Executive Assistant & Program Coordinator to support four senior executives spearheading a major multi-year Technology Enabled Business Transformation. This position blends high-level administrative support with critical program coordination responsibilities, requiring a dynamic professional who thrives in a fast-paced, transformative environment. Executive Support: Calendar Management: Proactively manage complex, dynamic schedules for four senior executives. This involves scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management. Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly. Communication: Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence. Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences. Prepare briefings for meetings by compiling relevant documents, reports, and data insights. Travel Coordination: Plan and organize comprehensive travel itineraries, including flight bookings, ground transportation, and accommodation, ensuring alignment with executives'schedules and preferences. Prepare detailed travel briefings with all necessary documents and contacts. Administrative Support: Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives'office runs smoothly. Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies. Program Coordination: Project Coordination: Collaborate with the transformation team to plan and execute project activities, ensuring alignment with strategic goals and timelines. Maintain project trackers, dashboards, and documentation to provide accurate and up-to-date project status. Meeting Facilitation: Organize and facilitate cross-functional project meetings, ensuring all participants are prepared and have access to necessary documentation. Record and distribute meeting minutes, tracking action items and follow-up tasks to ensure accountability and completion. Communication and Reporting: Develop and maintain strong relationships with key stakeholders across the organization to enhance communication flow and stakeholder engagement. Prepare comprehensive project reports and presentations for executive review, distilling complex data into clear, actionable insights. Risk and Issue Management: Assist in the identification and monitoring of project risks and issues, facilitating the development of mitigation strategies. Maintain a risk register and work with project leads to ensure proactive management and resolution of issues. Budget and Resource Monitoring: Support the tracking and management of project budgets, ensuring resources are allocated efficiently and expenditures are within planned limits. Assist in preparing financial reports and forecasts for review by the project leadership team. Qualifications: Bachelor's degree in Business Administration, Management, or related field is preferred. 3+ years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting. Exceptional organizational skills with a keen attention to detail. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.G., MS Project, JIRA, Trello). Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Strong problem-solving skills and the ability to anticipate needs and potential challenges. Ability to handle confidential information with discretion and maintain a high level of professionalism. Experience in technology and business transformation initiatives is highly desirable. Project Management Professional (PMP) certification or equivalent is advantageous but not required. Key Competencies: Attention to Detail: Demonstrated ability to manage intricate scheduling and project components accurately and efficiently. Proactive Problem-Solving: Capacity to anticipate needs and potential challenges, offering innovative and timely solutions. Time Management: Proven track record of balancing multiple priorities and deadlines effectively in a fast-paced environment. Interpersonal Skills: Strong relationship-building skills, with the ability to work collaboratively across teams and with various stakeholders. Adaptability: Ability to thrive in a dynamic, rapidly changing environment and manage ambiguity with confidence.

The Department of Children and Families (DCF) seeks a highly organized and detail-oriented Executive Assistant. The selected candidate will provide administrative support to the Deputy General Counsel, the Director of Fair Hearings, and the Fair Hearing Unit as a whole. The ideal candidate will provide high-quality, professional customer service, and maintain efficient office operations. The selected candidate will ensure the office systems, agency procedures, and practices are well organized and administered effectively. Duties and Responsibilities (these duties are a general summary and not all inclusive): * Responsible for review and scheduling of all fair hearing requests in accordance with regulations. * Ensures Fair Hearing information, including requests for hearings and appeals from hearings, are entered into the DCF database (iFamilyNet). * Supports the day-to-day operational needs of the Fair Hearing Unit and its related functions, including processing Fair Hearing decisions in accordance with DCF regulatory time frames when needed. * Oversees incoming and outgoing correspondence for the Fair Hearing Unit, including scanning and uploading correspondence to DCF database as necessary. * Assists with technical assistance activities, including updating procedure manuals and updating and archiving Fair Hearing files. * Assists in tracking and processing fair hearing files and records, document requests and subpoenas. * Reviews and assists in analyzing Fair Hearing Unit data and preparing data reports as necessary, including monthly statistics. * Responds to external agency requests for information, under the direction of the Director. * Provides exceptional customer service to the consumers/Appellants/attorneys and assists in resolving consumer complaints and staff questions. * Maintains a working relationship with the staff within the Fair Hearing Unit, Office of the General Counsel and Area Office Staff. Coordinate scheduling with Area Office Staff. * Manages calendar and coordinate meetings for the Director of Fair Hearings as needed. * Other responsibilities as assigned by the Director of the Fair Hearing Unit. Preferred Qualifications: * At least two (2) years of administrative experience in government, corporate or law firm environment * Excellent interpersonal and communication skills with the aptitude to work independently and collaborate with multiple staff. * Excellent attention to detail. * Skilled in preparing general reports, using charts, graphs, and tables. * Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel, and Power Point, as well as Adobe and ability to learn new computer applications and software. * Ability to exercise sound judgment and discretion in handling confidential information. * Excellent time management skills and proficiency in giving precise written and oral instructions About the Department of Children and Families: The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF's vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education. DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and, 6) committed to continuous learning. For more information about our agency and programs visit: **************** Pre-Hire Process: A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit **************************** Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form For questions, please contact the Office of Human Resources at ************** and select option #4 First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

JobID: 210627027 JobSchedule: Full time JobShift: Base Pay/Salary: Boston,MA $213,750.00-$300,000.00 The AI in Operations program consists of Domain Product teams owning expansion of common capabilities and of the Strategy and Transformation Office, driving the Scaling and Reimagination teams, executive reporting and strategic direction into new Domains and Capabilities. Working closely with AI teams across the firm, the program ensures efficient, thoughtful, innovative use of AI solutions across the Operations space.The newly formed Transformation Office functions as a strategic accelerator driving strategy and execution of AI initiatives, with a focus of leading and accelerating the implementation of the AI in Operations program and providing standardization and transparency into Operations AI use cases across the firm. Given the importance and scale of this transformation, as part of this role you will have the unique opportunity to work closely with our most senior leaders across the business. As a Portfolio Manager within The AI in Operations Transformation Office, you will own the end to end process around the AI use cases to ensure appropriate scaling and collaboration of AI capabilities and prioritization of highest value opportunities across the Operations space. Your experience in program management and understanding of the AI space will enable you to manage this complex, firmwide process. Adept navigation through ambiguity, adaptation to change, and leveraging of advanced analytical reasoning and influencing skills are essential for driving mutually beneficial outcomes. Your exceptional communication abilities will foster productive relationships with stakeholders, cross-functional teams, and clients. Through your technical fluency and thought leadership, you will play a pivotal role in achieving business goals, shaping the firm's technology landscape, and moving work forward that has firmwide impact. Job responsibilities: * Own the AI in Operations portfolio management process end to end including the intake process, prioritization and workflow process, and metrics and reporting * Advance and mature the portfolio management process including driving the future direction, strategy, design, governance, and deliverables for the process * Manage reporting and communicate portfolio performance and accomplishments to senior-level stakeholders * Manage AI in Operations portfolio operating model - responsible for documentation, implementation, change management and ongoing strategy and planning * Track key performance indicators (KPIs) and objectives, key results (OKRs) and own all tracking and reporting on program performance and outcomes * Proactively manage team to ensure the success of programs including clearing of team roadblocks and supporting key escalations & challenges * Collaborate with cross-functional teams, including AI in Operations program teams, AI teams across the firm, and Operations teams across the firm. Communicate enhancements, risks, and issues to stakeholders and executive leadership. Build and maintain strong relationships with internal and external stakeholders * Advise and influence senior leaders and business executives on key business decisions, prioritized AI capabilities, and major change initiatives * Develop deep, trust-based advisor relationships with key client stakeholders in management and the Lines of Business (LoBs) to drive delivery and achieve organizational alignment and buy-in * Build, lead, and mentor a high-performing team of program managers; ensure the team has the necessary resources, skills, and support to achieve their goals; promote the sharing of best practices and lessons learned across the team Required qualifications, capabilities and skills: * 8 years of industry experience working on program management & change management related activities within a large-scale organization with a focus on large-scale transformation initiatives; BA required * High proficiency with Microsoft PowerPoint for executive level documents and Excel based model for program analytics * Highly effective organizational and project management skills, strong attention-to-detail, independent, self-motivated with ability to manage multiple priorities in fast-paced environment * Strong interpersonal skills, ability to build relationships and effectively partner with all levels of management across a diverse set of functions, locations and business * Excellent oral and written executive-level communication and presentation skills * Strategic thinking and problem-solving abilities, with proven ability to apply a range of analytical tools to develop solutions; working with ambiguity and laser focused on delivering results * Strong leadership and team-building skills Preferred qualifications, capabilities, and skills: * Strategy or consulting experience is a plus * A Master's degree in Business Administration (MBA) can be advantageous * Experience in Microsoft SharePoint and data visualization tools such as Alteryx or Tableau is a plus * Strong understanding of AI/ML algorithms, frameworks, and applications and prior experience in AI/ML technology delivery is a plus

Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS\: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* *Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. The Department of Children and Families (DCF) seeks a highly organized and detail-oriented Executive Assistant. The selected candidate will provide administrative support to the Deputy General Counsel, the Director of Fair Hearings, and the Fair Hearing Unit as a whole. The ideal candidate will provide high-quality, professional customer service, and maintain efficient office operations. The selected candidate will ensure the office systems, agency procedures, and practices are well organized and administered effectively. Duties and Responsibilities (these duties are a general summary and not all inclusive): Responsible for review and scheduling of all fair hearing requests in accordance with regulations. Ensures Fair Hearing information, including requests for hearings and appeals from hearings, are entered into the DCF database (iFamilyNet). Supports the day-to-day operational needs of the Fair Hearing Unit and its related functions, including processing Fair Hearing decisions in accordance with DCF regulatory time frames when needed. Oversees incoming and outgoing correspondence for the Fair Hearing Unit, including scanning and uploading correspondence to DCF database as necessary. Assists with technical assistance activities, including updating procedure manuals and updating and archiving Fair Hearing files. Assists in tracking and processing fair hearing files and records, document requests and subpoenas. Reviews and assists in analyzing Fair Hearing Unit data and preparing data reports as necessary, including monthly statistics. Responds to external agency requests for information, under the direction of the Director. Provides exceptional customer service to the consumers/Appellants/attorneys and assists in resolving consumer complaints and staff questions. Maintains a working relationship with the staff within the Fair Hearing Unit, Office of the General Counsel and Area Office Staff. Coordinate scheduling with Area Office Staff. Manages calendar and coordinate meetings for the Director of Fair Hearings as needed. Other responsibilities as assigned by the Director of the Fair Hearing Unit. Preferred Qualifications: At least two (2) years of administrative experience in government, corporate or law firm environment Excellent interpersonal and communication skills with the aptitude to work independently and collaborate with multiple staff. Excellent attention to detail. Skilled in preparing general reports, using charts, graphs, and tables. Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel, and Power Point, as well as Adobe and ability to learn new computer applications and software. Ability to exercise sound judgment and discretion in handling confidential information. Excellent time management skills and proficiency in giving precise written and oral instructions About the Department of Children and Families: The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF's vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education. DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by\: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values\: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and, 6) committed to continuous learning. For more information about our agency and programs visit\: **************** Pre-Hire Process\: A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http\://********************* Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form For questions, please contact the Office of Human Resources at ************** and select option #4 Tell us about a friend who might be interested in this job. All privacy rights will be protected.

Join Fenwick and be a part of a culture where the people and business thrive together. As a Corporate Assistant, you will be encouraged to think outside of the box, identify challenges, and seek solutions - all while developing skills and grow your career towards becoming a paralegal. This position offers a hybrid schedule and requires three days onsite per week at your designated office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position will be 37.5 hours per week (non-exempt), Monday - Friday, from 9:00 am - 5:30 pm. Job Description: You will work under the immediate supervision of our corporate paralegals to support our clients and deal teams. You will have a broad range of responsibilities, including: Organize and upload documents into shared databases. Coordinate due diligence requests on transactions. Assist with the preparation of incorporate documents, financings and closing volumes. Assist with shareholder mailings and filing federal and state securities forms. Desired Skills and Qualifications: Exemplary oral and written communication skills and the ability to communicate effectively with cross-functional teams. Strong attention to detail, organizational and problem-solving skills. Proactive and a demonstrated ability to multi-task and meet deadlines in a fast-paced environment. Strong Excel skills a plus. Bachelor's degree and/or Paralegal Certificate from ABA-accredited program required. Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $58,500 - $85,500 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Executive Administrator, Cancer Institute - Surgical Services: The Executive Administrator will facilitate and contribute to the multi-year process of integrating oncologic surgical services (including Breast Surgery and Surgical Oncology) under the purview of the Institute, consistent with the vision and direction of the MGB system, while also ensuring the successful day-to-day operation of clinical, educational, research, and community service activities. The incumbent also serves as a critical interface with hospital leadership for interdepartmental issues. Qualifications * Master's Degree required. * Administrative/management experience 8-10+ years required. * Exceptional organizational skills and the flexibility to handle multiple tasks and deadline pressures. * Ability to provide support, direction, and development to staff at all levels, including management and physician staff. * Effective financial and analytical skills, including budget development, grant, and contract management. * Ability to make decisions quickly and independently. * Excellent interpersonal/communications skills, as well as political savvy and discretion, to address difficult or sensitive issues. * Exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, and spreadsheets) required. * Effective leadership skills to initiate activities, direct and manage teams, professional and non-professional staff, etc. * Able to handle sensitive and confidential issues. Essential Functions: * Determines the overall strategy, vision, mission, direction, goals, and objectives, and builds new operational processes to enhance efficiency and streamline operations. * Evaluates market research to identify trends, opportunities, and competitive landscape in surgery and related fields. Analyzes data to inform strategic decisions and improve service offerings. Develops and implements strategies to enhance the Division's market position and reach. * Develops and maintains an appropriate management structure with carefully selected individuals to accomplish all goals. Organizes leadership team efficiently across AMCs to create lean operations. * Participates in the development of and ensures compliance with the MGB OCMO Quality and Safety goals in all clinical environments with the Quality Director and MGB CI ACMO. Delegates practice-level compliance responsibility to managers. * Oversees fellowship program administration in all aspects of Division-wide education programs. Collaborates with the DOS on program administration. * Develops and monitors annual operating and capital budgets, as well as research funds. Monitors each cost center and fund, closely tracking operational performance and capital spending. * Proactively identifies clinical sub-services that attract patient interest and develops methodologies to communicate the department's strengths and works closely with department leadership to perform market and competitive analysis, develop and implement marketing and outreach plans, and assists in the development of internal and external communication and copy materials. * Recruit, train, supervise, and ensure professional development of non-professional staff members and provide direct (and /or indirect as applicable) supervision to and are responsible for the conduct, operations, and results of the professional and non-professional staff. Additional Job Details (if applicable) Remote Type Onsite Work Location 15 Francis Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $158,496.00 - $230,547.20/Annual Grade 10 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Organization Description Roxbury Tenants of Harvard Association, Inc. (RTH) is a private 501(c)(3) multi-service nonprofit housing and human service organization. Founded in 1969 by Mission Hill residents and Harvard University students, RTH aims to preserve the unique character of the neighborhood while supporting its vibrant, diverse community. RTH provides high-quality, low- and moderate-income housing alongside a variety of programs and services designed to foster wellness, education, and community engagement. Our community includes over 1,100 housing units accommodating approximately 2,000 residents, with primary languages including English, Chinese, Spanish, and Russian. We offer resources such as a Community Center, fitness facilities, afterschool programs, and senior drop-in services, and we prioritize resident empowerment and tenant participation. RTH Mission "RTH seeks to develop, preserve, and maintain safe and affordable housing for low- and moderate-income people of diverse backgrounds in the RTH/Mission Hill neighborhood and to improve the quality of life for its residents." SUMMARY: Acts in the best interest of the RTH organization, reflecting the values of teamwork, collaboration, and mutual respect. QUALIFICATIONS: Current CPR/AED and First Aid certification required or acquired within 30 days of hire. RESPONSIBILITIES: Assist staff to ensure that RTH program standards are met, and safety procedures are followed. Comply with state and local regulations as they relate to your position Perform responsibilities in accordance with the commitments made to funders, partner organizations and the policies, goals, values, and mission of the RTH Build and maintain a high standard of resident service and serve as a role model for residents and program participants. Attend and participate in staff meetings and training as directed. Other duties as assigned. Ideal Candidate Maintains safety as priority and ensures staff, volunteer and participants do the same. Models and teaches RTH core values. Reliable, flexible, willing to learn new things Organized, good customer service skills or willing to learn. Interested and willing to learn and practice teamwork END RESULT: Provide safe, secure, educational and fun experiences for residents and participants. Assist staff to impact the overall effectiveness of the Youth & Families*, Community Education, and Resident/Senior Services department's implementation of the RTH mission. All candidates must provide three references which can be from a teacher, school counselor, pastor, coach, etc. They must be written by them. All candidates must provide a valid work permit and will undergo a iCORI.

A world-renowned hospital is seeking a bright, motivated, and compassionate recent college graduate to join its healthcare administration team as an Administrative Coordinator. This role is ideal for individuals with a strong interest in healthcare who are eager to build a long-term career supporting medical professionals and patients in a fast-paced environment. The Administrative Coordinator plays a critical role in ensuring a seamless patient experience by providing scheduling support to medical providers and delivering exceptional customer service to patients. Key Responsibilities Provide administrative and scheduling support to medical professionals Coordinate patient appointments, including initial scheduling and follow-up visits Serve as a primary point of contact for patients, delivering professional and compassionate customer service Verify insurance coverage and assist with basic authorization and eligibility processes Respond to patient inquiries via phone, email, and in person Maintain accurate patient records and documentation in accordance with hospital policies Collaborate with clinical teams to ensure efficient patient flow and scheduling accuracy Assist with general administrative tasks to support daily operations Qualifications Bachelor's degree required; degrees in Psychology, Health Sciences, Healthcare Administration, or related fields preferred Prior customer service experience required (healthcare, retail, hospitality, or service-based environments welcomed) Strong communication and interpersonal skills High attention to detail and organizational ability Comfort working in a fast-paced, patient-facing environment Ability to handle sensitive information with professionalism and discretion Genuine interest in healthcare and patient support Ideal Candidate Profile Compassionate, empathetic, and patient-focused Professional, reliable, and eager to learn Calm and solutions-oriented when handling patient needs Team-oriented with a positive attitude Motivated to grow within a respected healthcare organization *Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client. Benefits are provided.* **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. Specific details will be provided to candidates that are invited to interview with the client.**

ABOUT JUMPSTART Jumpstart envisions the day when every child in America enters kindergarten prepared to succeed. A national early education organization with operations in 15 states plus Washington DC, Jumpstart drives outcomes for young children in three critical ways. Jumpstart provides language, literacy, and social-emotional direct service programming utilizing an evidence-backed curriculum for preschool children from underserved communities, workforce programming to expand the pipeline of qualified, diverse talent pursuing careers in early education, and policy advocacy to support the early childhood field and promote high-quality early learning for all. By leveraging nearly 30 years of experience serving over 140,700 children with the support of more than 60,400 college students and community volunteers, Jumpstart executes these three objectives to improve the quality of the early education workforce and increase opportunity for young children to succeed across America. Learn more at ************** and join us in transforming the lives of young children! POSITION OVERVIEW This is an outstanding career opportunity and a vital role for an exceptionally motivated and experienced Executive Assistant to provide high-level support to Jumpstart's Chief Development & Marketing Officer (CDMO). The ideal candidate is excited by the opportunity to experience and influence the daily operations of a dynamic nonprofit organization engaged in a five-year strategic plan and growth capital campaign and will leverage a broad range of skills with a high degree of professionalism, initiative, and collaboration in managing a variety of responsibilities in a fast-paced environment. They must be detail-oriented and have strong organizational skills to effectively manage multiple priorities including providing support to the Development Leadership Team: Chief Development and Marketing Officer Vice-President of Development Vice-President of Marketing, Communications, and Brand, and Associate Vice-President of Development The role is a great opportunity for a highly organized, and innovative professional with strong communication and project management skills. SPECIFIC RESPONSIBILITIES Administrative Support Ensure clarity, prioritization, and strong coordination of the CDMO's daily activities. Proactively maintain CDMO's calendar and daily schedule; arrange upcoming meetings, prepare CDMO by providing supporting agendas and all relevant information. Manage or assist with the management of internal policies and procedures on behalf of the CDMO (e.g. new hire protocols, performance review processes, budgeting, approval of time etc.). Maintain administrative files and documents; prepare PowerPoint decks, Excel spreadsheets, and other documents utilizing best in class tools/technologies. Manage or assist with special projects and events as needed including conducting research, event planning, preparation for speaking and other engagements, etc. Provide supplemental tech support and guidance to CDMO in understanding, navigating, operating, and troubleshooting Jumpstart software applications, hardware, telecom equipment, online platforms, Zoom and MS Teams video technology and related functions, and other technology tools as applicable. Provide support to the Senior Development Leadership Team (the Vice Presidents of Marketing, Communications, and Brand, Development and Associate Vice President) for meeting preparation, logistics and follow up. Manage CDMO and Development Leadership Team travel arrangements to Jumpstart's markets and support back end responsibilities such as expense reporting through the appropriate Jumpstart system, i.e. Concur. Handle other administrative duties as necessary. Database Management (Salesforce) Responsibilities Follow all internal processes and procedures to ensure that all internal databases are maintained at the highest level. Request reports and learn how to run reports working with Development Operations team to secure data quickly and efficiently. Maintain the CDMO's inputs into the Salesforce database on a timely basis. Communications Maintain CDMO's shared documents and intranet presence. Support CDMO's correspondence including writing, transcribing, editing, and proofreading. Relationship Building Cultivate strong, collaborative relationships internally and externally; serve as a liaison to staff, key stakeholders, and others on behalf of the CDMO including members of the Executive Team, Leadership Team, Local Advisory Boards, donors and all external parties. Support the CDMO's, Vice-Presidents, and AVP's work with Jumpstart's Local Advisory Boards and Growth Capital Campaign committee follow up designing tools and protocols to effectively manage the work and necessary follow-up. Organizational Knowledge Maintain in-depth understanding of the organization's mission, values, strategic goals, and program model. Access the organization's intranet daily to track requests, special announcements, staff changes, etc.; provide updates to the CDMO during regular check-ins or as needed. Project Management & Problem Solving Understanding and commitment to project management skills: Address important questions at the beginning of the project Sketch out a scope and goals for project Communicate roles, expectations, and objectives to the team Monitor progress and identify roadblocks Make sure all deliverables have been met and finalize the project Demonstrate a strong ability to identify problems, solve them quickly, and appropriately message all shifts. Innovative Thinking & Flexibility Demonstrate an ability to create processes and systems to streamline internal operations for the CDMO and her leadership team, including the Growth Capital Campaign, Pipeline Review meetings for the Executive Team and Prospect Review Meetings with the Development Team. Show aptitude for framing problems as opportunities and for always pushing to further streamline processes. QUALIFICATIONS A Bachelor's degree or equivalent relevant professional experience Considerable number of years of experience (5+) assisting high-level executives (preferably at the C-Suite level) and/or experience on a development team, ideally within development operations. 2-3 years of experience in project management or development operations. Excellent interpersonal and relationship-building skills; ability to work with all staff at all levels. Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops. Proficiency in MS Office with excellent Outlook organizational skills; ability to facilitate use of technology for conference calls, and meetings (e.g. Microsoft Teams and Zoom). Superb attention to detail. Comfortable working with budgeting tasks. Availability to flex or work after hours when necessary. Ability to handle confidential information and act with discretion. Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint, Teams), Google apps, and Salesforce. Commitment to Jumpstart's core values of learning, community, social justice, joy, and inclusive leadership. On-going commitment and interest in social justice or diversity, equity and inclusion work Experience and comfort working with individuals from diverse backgrounds and communities. Boast a deep belief in Jumpstart's mission; and can root your work in the organization's core values. Preferred or Ideal Prior experience working on a development team in the non-profit sector Demonstrated ability to deliver high quality work by bringing together multiple teams/departments for shared collaborative success Evidence of exceptional judgement and decision-making skills Ability to support multiple members of a leadership team Ability to adapt to changing conditions and independently define priorities TRAVEL Minimal travel START DATE ASAP or no later than June 2022 ( desired start date, yet position open until filled ) LOCATION Boston, MA SALARY & BENEFITS - $75,000 - $80,000 commensurate with education and experience; along with excellent benefits and a great mission-driven work environment TO APPLY Please complete an online application at https://**************/about/careers/. Both a cover letter and resume are required to complete your application. Applications without a cover letter may not be considered. Candidates will be reviewed on an on-going basis. Please upload/attach your resume to your applicant profile as well as your cover letter. Jumpstart for Young Children, Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, gender identity or expression, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital or parental status, amnesty, political affiliation, veteran status, military service, sexual orientation, genetic information, or any other characteristic protected by applicable federal, state or local laws with respect to employment opportunities. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.