Executive assistant jobs in Charlottesville, VA

Working Title: Senior Administrative Assistant to the Dean - School of Professional & Continuing Education State Role Title: General Administration Supervisor I/Coordinator I Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: School of Professional & Continuing Education Department: 100066 - Professional & Continuing Education Pay Rate: Pay Range Specify Range or Amount: $45,000-$48,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/05/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: • Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. • Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. • Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. • Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. • Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: JMU's School of Professional & Continuing Education (SPCE) fosters learning across lifespans through transformative education and enrichment. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off-campus degree and certificate programs. The primary role of SPCE's Senior Administrative Assistant to the Dean is to provide administrative support for the dean. Key duties include managing the dean's calendar, travel arrangements, and meeting coordination and scheduling as well as providing administrative tasks for the dean's committees, task forces and councils. This role communicates and coordinates events with administrators from other colleges, schools and units across the university on the dean's behalf. This role plays a critical part in developing and executing SPCE's communications strategy and providing project support. Duties and Responsibilities: The Senior Assistant to the Dean of SPCE provides executive and administrative support to the dean in a variety of areas including: correspondence, special projects, maintenance of the dean's calendar, and day-to-day operations of the dean's office. This position coordinates activities on the dean's behalf and facilitates the interaction of the dean across campus and with external partners. Works independently with a high degree of confidentiality. -Acts as the Executive Assistant to the Dean of the School of Professional & Continuing Education (SPCE). Provides comprehensive assistance to the dean in order to increase efficiency and effectiveness of SPCE. This includes exercising independent judgement in the management and/or rescheduling of the dean's calendar in order to address pertinent situations and ensuring deadlines and priorities are met. Provides meeting support and manages special projects to support the dean and SPCE leadership. Coordinate travel details for the dean. -Provides administrative support to the dean with respect to formal communications (i.e. newsletter, invitations and hospitality events, drafting remarks), data management, annual reports, annual evaluations, and special projects from the Provost and senior leadership. (i.e. dean searches). -Coordinates internal hiring processes including ePARs and graduate assistantships and provides input and support for other fiscal concerns as needed. -Coordinates and facilitate SPCE events such as Commencement, Giving Day, holiday gatherings, committee meetings and VIP visits; including catering, invitations, agendas, and other details. -Provides support to SPCE Associate Dean in scheduling meetings and responding to calendar invitations. Provide other administrative support to SPCE Associate Dean as needed and as capacity allows. -Processes all internal SPCE faculty and staff travel authorizations and reimbursements. -Provides support and schedule meetings for SPCE committees and councils, and serve as a liaison and point of coordination for the faculty and staff, ensuring information is shared with regard to meetings, requests for information, and deadlines. Qualifications: Required Qualifications: -Working knowledge of Adobe Suite, Zoom, and MS Teams -Working knowledge of Microsoft Office Suite, Microsoft 360 -Working knowledge of Powerpoint, Canva and other presentation software -Working knowledge of Doodle and other meeting planning tools -Excellent written and verbal communication skills -Excellent customer service skills -Attention to detail and strong organizational skills -Ability to work with a broad range of audiences and multiple stakeholders -Works well independently, as well as in a team -Demonstrated experience in handling confidential information and matters Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

FLSA Status: Exempt Supervisor: President & CEO, UVA Alumni Association Date Prepared: November 2025 Mission: The University of Virginia Alumni Association is an independent, alumni-led organization dedicated to serving and representing all Hoos. Our purpose is to ignite lifelong engagement, strengthen the bonds among Hoos, and deepen their pride and love of the University. No matter where life takes them, every Hoo will feel a lasting sense of belonging to this remarkable community-bound by the values of excellence and honor that define UVA. Vision: We are the heartbeat of the Wahoo experience for life, creating the most actively engaged and tightly connected alumni network in the nation-a proud family of Hoos committed to making a lasting impact at UVA and beyond. The University of Virginia Alumni Association's (UVAAA) approximately 60 employees deliver programs and services to nearly 270,000 alumni worldwide through events, volunteerism, career networking, and communications. The Executive Assistant (EA) is a highly visible position that provides high-level administrative, operational, and board support to the President & CEO (CEO) and Chief Financial Officer (CFO). The EA manages complex calendars, prepares materials for meetings and events, supports board governance, and facilitates communication across departments and with external stakeholders. This role ensures the President's Office and Board operations run efficiently, discreetly, and professionally. General Summary The EA serves as the primary administrative partner to the CEO (80%), supporting leadership priorities, board and governance activities, and external engagement. This position also provides essential support to the CFO (20%) on Board activities, scheduling, expenses, and contract administration. The EA acts as Secretary to the Board of Managers and staff liaison to a variety of Board Committees (e.g., Governance, Nominating, Executive, and other ad hoc committees) ensuring all board materials, communications, and records are timely, accurate, and aligned with governance best practices. Key ResponsibilitiesExecutive Support - CEO and Board Support (Approx. 80%) CEO Support: Manage a complex and dynamic calendar, prioritizing high-level internal and external meetings. Prepare and compile briefing materials, PowerPoint presentations, and pre-reads for meetings and events. Coordinate travel arrangements, itineraries, and expense submissions. Assist in managing all donor and volunteer stewardship that involves the President & CEO (calls, letters, gifts, visits, gifts, etc.). Maintain a keen eye on departmental budget to ensure expenses are managed effectively and according to budget. Serve as a key point of contact for the President's Office - ensuring timely, professional, and confidential communications. Support meeting planning and logistics for senior leadership meetings and President's Office gatherings. Draft and proof correspondence, remarks, and other materials on behalf of the President & CEO. Collaborate across departments and with University leadership to support preparation for meetings and presentations hosted by the President & CEO. Maintain organized digital and physical files for the President's Office. Board Support: Serve as Secretary of the Board of Managers, maintaining accurate minutes, records, and correspondence. Act as staff liaison to assigned Board Committees and provide additional support to the CEO in collaborating proactively with Board Committees including coordination of meetings, preparation of agendas, and tracking action items for CEO and team follow-up. Manage onboarding and relationship building with new Board and Emeritus members - collect bios, photos, and Code of Ethics forms; update rosters, terms, and contact lists. Maintain and update OnBoard and other governance tools; upload meeting materials and committee assignments. Document action items that result from Board meetings; work closely with staff to manage/track follow up. Prepare and distribute Board meeting materials, books, and presentations in collaboration with staff and leadership. Take lead on Board and Emeritus stewardship/recognition; work closely with President & CEO to create high-touch, meaningful, and impactful opportunities for engagement outside of Board meetings. Proactively work with staff to manage committee meetings and relationships with Board members on an ongoing basis. Assist with Board-related events, including logistics, travel, and gifts. Coordinate tickets, access, and event participation for Board and Emeritus members. Executive Support - CFO (Approx. 20%) Manage calendar and schedule coordination. Support expense reporting, budget tracking, and travel arrangements. Assist with contract administration and document organization. Prepare and coordinate materials for CFO-led meetings and presentations including meeting minutes. Other Duties Support strategic priorities and organizational projects requiring coordination across leadership and departments. Participate in professional development and maintain awareness of best practices in executive and board support. Uphold and promote the UVAAA's Code of Ethics and values. Perform other duties as assigned. Qualifications Education: Bachelor's degree required. Experience: Minimum of 5 years of experience providing senior-level administrative support, preferably to executives or board leadership. Experience supporting nonprofit boards or governance committees strongly preferred. Familiarity with the University of Virginia or higher education environments a plus. Skills and Attributes: Demonstrated excellence in organization, communication, and discretion. Experience writing/editing for executive-level audiences. Proven ability to manage multiple priorities and meet deadlines in a dynamic environment. Strong attention to detail in all aspects of the job. Demonstrated disposition of being proactive in problem solving/solutions oriented. High proficiency in Microsoft Office Suite (especially Outlook and PowerPoint), Zoom, and board management tools (e.g., OnBoard). Collaborative, positive, and professional demeanor. Commitment to the mission, vision, and values of the UVA Alumni Association.

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is currently seeking an Executive Assistant to support the Deputy Athletics Director, Chief Financial Officer/Chief Operation Officer and the Deputy Athletics Director, Chief Strategy Officer and General Manager, and several senior staff. In this role, you will play a critical part in ensuring the smooth operation of fundraising activities, meeting all guidelines set by the University of Virginia, the ACC, and the NCAA, managing administrative tasks, and enabling our executive staff to focus on building relationships and strategic priorities. Your attention to detail, excellent organizational skills, and ability to multitask will be instrumental to our success. Responsibilities include : * Assist with organizational, administrative, and operational support. * Establish and maintain office and recordkeeping systems and procedures. * Coordinate and manage the calendars of executive staff, scheduling meetings and special events. * Manage incoming and outgoing communications, prioritizing urgent matters. * Handle all assigned communication and correspondence including sensitive and confidential matters. * Coordinate travel arrangements and itineraries. * Assist in the planning and execution of special events. Provide on-site support during events as required. * Assist in tracking expenses and budgets, processing reimbursement requests, and maintaining financial records. * Manage pre-meeting activity, including pitch presentations and proposals. * Plan meetings and events. Coordinate arrangements with internal and/or external vendors. * Handle sensitive and confidential information with utmost discretion. * Interact with other university officers on behalf of the department to facilitate communications and critical information exchange. * Communicate and collaborate effectively with internal and external stakeholders. * Perform additional duties and tasks as directed by departmental leadership. Knowledge/Skills/Abilities: * Experience creating and developing presentations and materials. * Capacity to handle sensitive information and maintain confidentiality. * Ability to work both independently and as part of a team to contribute to team objectives. * Interact effectively with various levels of internal and external constituencies demonstrating understanding of protocol, political environment and implications while maintaining confidentiality. * Expertise to meet deadlines; juggle multiple projects simultaneously and tolerate changing deadlines and interruptions. * Strong written and verbal communication skills. * Basic knowledge of event planning and logistics. * Ability to conduct research. * Exceptional organizational skills. * Strong time-management skills. * High level of attention to detail. * Proficiency in using office software. * Tech savvy. MINIMUM REQUIREMENTS: Education: High School Diploma or equivalent required. Experience: 1+ year of relevant experience required. PREFERRED REQUIRMENTS: Education: * Associate's degree or higher. Experience: * Prior experience in administrative support roles, preferably in higher education, collegiate athletics environment, nonprofit or fundraising environment. * Prior experience within the University of Virginia (former student, student-athlete, or employee). * Familiarity with NCAA/ACC rules and regulations. * Internal UVA systems such as Chrome River, Workday, and DocuSign. TO APPLY: Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered. This position is open until filled, and the priority deadline for applications is December 5, 2025. This position will not sponsor applications for immigration now or in the future. Please apply through the UVA job board, search for R0078510 and complete an application online. Requested application materials include a letter of interest or cover letter, resume, and contact information for three professional references. Applications that do not contain all of the required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman, Academic Recruiter. PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Temp The Executive Assistant to the CEO and Board is a strategic partner responsible for high-level executive support and comprehensive Board governance operations. This role serves as the primary liaison between the CEO, Board of Directors, and key stakeholders, managing executive workflows, coordinating all aspects of Board and Committee meetings, and ensuring clear communication across the organization. This position requires exceptional judgment, professionalism, and discretion, with the ability to anticipate needs and maintain impeccable accuracy in a dynamic environment. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Executive Support and Strategic Coordination • Manage the CEO's priorities, workflows, and timelines while triaging incoming requests to determine appropriate action and delegation. • Prepare executive briefings, background materials, and presentations to support the CEO's meetings and strategic initiatives. • Draft polished correspondence and materials on behalf of the CEO. • Assists in the coordination of cross-functional projects and monitors organizational developments to keep the CEO informed, aligned, and prepared. • Work closely with and facilitate communication between the CEO, senior leadership, Board members, and key stakeholders across the Foundation, University of Virginia community, and external partners. • Collaborate with the administrative team to coordinate, schedule, and track tasks. Board and Committee Governance • Serve as primary point of contact for Board members, providing responsive, professional support. • Support Board member onboarding and offboarding, including orientation materials and record updates. • Coordinate all Board and Committee meetings, including scheduling, agendas, materials preparation, logistics, and follow-up. • Manage and administer the Board portal (Diligent), ensuring timely posting of materials and seamless user experience. • Prepare, format, and finalize Board .packets and governance materials in partnership with Foundation department heads. • Maintain governance archives and documentation systems, including minutes, bylaws, policies, compliance records, and annual planning calendars. • Ensure Board and Committee operations comply with the Foundation's bylaws, governance policies, and best practices. • Develop and refine processes, templates, and checklists to enhance consistency and efficiency. Education and Experience • Bachelor's degree required; advanced degree or specialized certification preferred. • Minimum of 7 years of experience supporting senior leadership, Boards, or governance operations in a professional setting. • Demonstrated ability to exercise sound judgment, confidentiality, and professional discretion. • Exceptional organization, written communication, and interpersonal skills. • High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Experience with Board management platforms required; Diligent experience strongly preferred. • Strong project management skills and ability to manage multiple priorities in a fast-paced environment. • Familiarity with nonprofit, foundation, or higher education governance preferred. • Flexibility to work extended hours during Board and Committee cycles. Core Competencies • Integrity & Discretion • Exceptional Organization & Follow-Through • Strong Written & Verbal Communication • Service Orientation & Professionalism • Relationship Building & Collaboration • Technological Proficiency (including Diligent) • Adaptability & Calm Under Pressure BENEFITS AND COMPENSATION INFORMATION: The organization offers a professional work environment, competitive pay, and comprehensive benefits, which include: generous health, dental, and vision insurance, 403(b) retirement plan, paid time off, wellness programs, educational tuition reimbursement, flexible work accommodations, and more. REPORTS TO: This position reports directly to the organizations CEO Robbins Staffing Solutions, Inc. is an award-winning staffing and recruiting firm connecting our clients with talented candidates for over 19 years. Let us help you find your next career opportunity. Apply online at www.robbinsstaffing.com or call us today for more information. We are a proud Equal Opportunity Employer

OMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment. Key Responsibilities: Front Office Operations: Provide administrative support for the executive team, ensuring smooth daily operations. Receive and screen visitors and telephone calls while maintaining a professional presence. Documentation and Reporting: Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents. Organize and manage electronic materials, databases, servers, and SharePoint sites. Maintain logs, records, and files, including organizational charts, training records, and budgets. Scheduling and Coordination: Assist with calendar management, meeting scheduling, and conference room reservations. Support the planning and coordination of meetings and special events, including logistics and accommodations. Manage travel arrangements, including travel requests, accommodations, and expense reports. Administrative Support: Process training requests, travel vouchers, conference requests, and personnel documents. Oversee inventory management and ensure the organization of office materials and equipment. Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests. Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions. Liaison and Communication: Serve as a point of contact for customer HR/Admin functions. Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents. Track and provide updates on projects involving government personnel, contractors, and DoD partners. Job requirements Experience: Minimum of 8 plus years of experience supporting executive teams or management in a fast-paced environment. Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word. Experience operating standard office equipment such as telephones, copiers, scanners, and shredders. Experience managing schedules, meetings, travel arrangements, and credit card transactions. Skills: Excellent written and oral communication skills. Exceptional organizational skills and attention to detail. Ability to multi-task and manage competing priorities effectively. Proactive and flexible mindset with a task-oriented approach to completing projects. Bachelor's Degree required Top Secret is required Full-time on-site in Washington D.C Why Join OMNI? OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward, and through creative and entrepreneurial leadership OMNI maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support. As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents: Medical Coverage Dental Benefits Vision Benefits Life Insurance 401(k) Retirement Plan with Employer Matching Fully Vested on Day 1 of Employment Paid Time Off & Sick Leave Company Sponsored Social Events IS IT A MATCH? If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started. Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along. (Job code 11.25.9) All done! Your application has been successfully submitted! Other jobs

Massanutten Resort The Administrative Assistant provides daily office support for sales representatives for sales representatives and indirectly support for their prospective customers by typing contracts. The Contracts Clerk performs daily tasks to ensure the efficiency of the administration office including typing and processing timeshare sales contracts; processing all aspects of sales agreements, changing any modifications on sales and handling customer service calls after the sale. Benefits: ESOP (Employee Stock Ownership Plan) Retirement Plan Paid by Employer Medical, Dental, Vision, and Life Insurance Free resort amenities & discounts RCI Exchange Vacation Plan Discounts on hotel and resort accommodations Schedule: Vary. Varying Hours: 9am-5pm, 10am-6pm, or 11am-7pm occasionally. Education: High school or equivalent (Preferred) For more information, contact Sandra at ************

Full-time Description Better Living Inc., a premier independent building supply store and cabinetry design center, is seeking a motivated and highly organized individual for the position of Inventory and Administrative Coordinator. This dual-role position is crucial to the efficiency of our operations, combining essential clerical tasks with hands-on inventory and receiving duties. The ideal candidate will be a friendly, analytical, and highly organized team player who thrives in a fast-paced environment. Schedule Hours: 7:00 AM - 4:30 PM, Monday through Friday Responsibilities This role requires a balance of office and yard-based tasks, ensuring smooth administrative and inventory flow. Administrative & Purchasing Support Financial Documentation: Accurately match vendor invoices to corresponding purchase orders (PO's) for payment processing. Sales Team Assistance: Directly assist the sales team by generating and processing purchase orders, ensuring all details are captured correctly. Customer Service: Process and issue customer credit memos and perform cost adjustments as needed. Reporting: Analyze various operational reports (inventory, purchasing) to support management decision-making. Special Orders: Perform detailed data entry for complex special orders, ensuring accuracy of specifications and pricing. Purchasing: Assist in the procurement process, including generating and tracking purchase requests and orders for stock and non-stock items. Receiving & Inventory Operations Receiving Deliveries: Coordinate and perform the physical receiving of incoming materials and products. Check-In Process: Review and verify received inventory against the PO check-in sheet and original order documentation to ensure accuracy of quantity and condition. Material Handling: Safely utilize a hand truck and manual pallet jack to move and organize materials within the receiving area and warehouse. Inventory Control: Assist with maintaining accurate inventory counts and locations. Lumber Yard Interaction: Coordinate with the lumber yard staff and spend occasional time outdoors in the yard for receiving and inventory tasks, requiring the ability to work in year-round weather conditions. Why Join Better Living Inc.? Better Living Inc. has been a cornerstone of the community since 1893, providing high-quality building materials, lumber, and cabinetry. Join a dedicated, family-owned business with a long-standing commitment to customer satisfaction and community. Requirements Experience: Proven experience in an administrative, clerical, or inventory-focused role is strongly preferred. Experience with purchasing/receiving processes is a plus. Personal Skills: Must possess a friendly demeanor and strong interpersonal skills for effective interaction with the sales team, yard staff, vendors, and customers. Analytical Ability: Strong capacity to be organized with exceptional attention to detail, especially for invoice matching and data entry. Physical Requirements: Ability to safely use a hand truck and manual pallet jack. The role requires physical activity and working in an environment that interacts with the outdoor lumber yard in all weather conditions. Must be able to lift up to 50 lbs. Technical Proficiency: Competence in standard office software (e.g., Microsoft Office Suite). Experience with inventory or accounting software is a benefit. * We are willing to train the right candidate.

We need a skilled administrative person to answer phones, process contracts, apply payments, print materials, etc. to be used for a funeral services provider. This is a very busy, fast-paced funeral home with a large staff with several moving parts. Must have the ability to learn and adapt quickly and work in a fast-paced environment. Computer skills are a must. Internal systems will be trained and taught. JOB RESPONSIBILITIES Schedules meetings. Makes travel arrangements. Plans events Completes management expense reports. Responds to inquiries in writing and or verbally. Pulls monthly reports. Enters contract details into information system and maintains other related documents. Orders and checks memorial to ensure accuracy. Processes annual funeral home and cemetery license renewals Codes and scans invoices Processes accounts payable and other accounting support transactions. Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team member. Schedules call-in appointments for Sales Files and maintains customer information. Maintains office and facility supplies as well as fax machines, copiers and network printers. Prepares daily schedules. Administers HR processes including new hire paperwork, background checks and bonus processing. Maintains processes to ensure compliance with policies and procedures including SOX administration and audit. Trains others on policies, procedures and new company initiatives. Maintains a friendly attitude offering assistance and guidance to all persons entering the location. MINIMUM REQUIREMENTS Education High school diploma or equivalent Experience 3 years of experience working in a customer-focused and fast-paced professional environment. Knowledge, Skills and Abilities Must have advanced computer, internet and word processing Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console Ability to handle confidential and sensitive information with discretion. Effective communication skills, both orally and in writing High level of compassion and integrity Ability to follow instructions and work with minimal supervision. EXECUTIVE PERSONNEL SERVICES INC is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Perform special duties as assigned. Provide administrative support to a manager, work group, section, or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures, and practices. How you will contribute: Administrative Coordination: Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars. Administrative Support : Provide diverse administrative support to a manager, work group, section, district, or division. Handle phone calls, contacts, and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures. General Office Support : Provide clerical and administrative support. Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training. Purchasing: Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines. Records Management : Maintain files, records, or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date, and route to appropriate staff members. What will make you successful: Ability to communicate effectively orally and in writing. Ability to compile, coordinate and prepare reports. Knowledge of office and business practices and principles. Skill in providing and promoting good customer service to internal and external customers. Skill in the use of computers and software applications to include Microsoft Office. Minimum Qualifications: Ability to handle confidential and sensitive issues appropriately. Ability to interpret and apply standard record retention practices and procedure. Ability to perform under pressure and meet deadlines. Knowledge of applying executive administrative practices. Knowledge of office and business practices and principles. Skill in filing and document management. Additional Considerations: A combination of training, experience, or education in a General Office Environment, or related field desired. Ability to work independently. Experience interpreting and applying policies and procedures. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater DC / Baltimore area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Perform special duties as assigned. Provide administrative support to a manager, work group, section, or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures, and practices. How you will contribute: Administrative Coordination: Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars. Administrative Support : Provide diverse administrative support to a manager, work group, section, district, or division. Handle phone calls, contacts, and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures. General Office Support : Provide clerical and administrative support. Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training. Purchasing: Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines. Records Management : Maintain files, records, or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date, and route to appropriate staff members. What will make you successful: Ability to communicate effectively orally and in writing. Ability to compile, coordinate and prepare reports. Knowledge of office and business practices and principles. Skill in providing and promoting good customer service to internal and external customers. Skill in the use of computers and software applications to include Microsoft Office. Minimum Qualifications: Ability to handle confidential and sensitive issues appropriately. Ability to interpret and apply standard record retention practices and procedure. Ability to perform under pressure and meet deadlines. Knowledge of applying executive administrative practices. Knowledge of office and business practices and principles. Skill in filing and document management. Additional Considerations: A combination of training, experience, or education in a General Office Environment, or related field desired. Ability to work independently. Experience interpreting and applying policies and procedures. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Pay Range: $25-32 Responsible for all administrative responsibility consisting of creating presentations/weekly reports, scheduling meetings/morale events, booking travel, submitting expense reports, managing leadership/conference room calendars, proposal tracker, and other departmental administrative tasks assigned in support of the Program Office Team. Management of departmental leadership calendars and conference room scheduling. The qualified candidate must be able to: * Proactively organize calendar schedules, email and the day-to-day support of the executives/site leadership * Assist with catering to support business meetings for site leadership and other departments * Provide comprehensive administration support to executives/leadership, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization. * Be part of a highly collaborative and supportive team member that work together across the team. * Coordinate travel and international travel arrangements, and accommodation requirements in connection with others and ensure arrangements in place. * Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, and within greater AR segment, as necessary. * Support administration when required for note taking, group meetings and general support if needed. * Support general office duties, to include ordering supplies as needed. * Assist with All Hands Meetings, Monthly Management Meetings and employee morale events. Desired Functions: * 2+ years experience with Microsoft Office Tools * Intermediate excel skills required * Excellent verbal and written communication * Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision. * Remains resilient and reliable under pressure. Education: * H.S. diploma required. Some college is a plus. Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and "Know Your Rights" Poster is available here: Applicant and Employee Notices. Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at accommodations@butler.com. #ZR

Looking for qualified Administrative Assistant to join our team Augusta Nursing and Rehab Job Type: Part-Time 4p-8p per day plus possible extra hours Are you organized, detail-oriented, and passionate about creating a positive and efficient work environment? Join our team as an Administrative Assistant. We are a resident and employee-focused community seeking a dedicated and driven professional to assist in building a culture of excellence and care. Major Responsibilities Perform a variety of clerical and administrative duties to support the assigned supervisor. Coordinate work within the department and with other departments, responding to inquiries and requests for information. Provide courteous, tactful, and friendly interactions while handling complaints, inquiries, and questions. Read and handle correspondence and memos, responding to routine matters or directing them to the appropriate parties. Prepare and develop confidential and routine correspondence, reports, forms, business documents, and special mailings. Assist with preliminary work on various projects. Manage inter-office and U.S. mail, including preparation and distribution of bulk mailings. Organize and maintain administrative records and filing systems. Provide customer service to residents and families as necessary. Review and maintain time and attendance records for supervisor approval before submitting to the payroll department. Enter missed punches for staff and agency employees and reconcile hours daily. Coordinate room setups and refreshments for meetings and conferences. Contribute innovative ideas to improve systems and processes, achieving superior results. Minimum Qualifications High School Diploma or GED equivalent (required). Preferably two (2) years of college education with an emphasis in business or equivalent experience. Strong organizational, communication, and interpersonal skills. Compassionate, dedicated, and committed to delivering high-quality service. Pay and Benefits Competitive salary commensurate with experience 401(k) Paid time off and holidays Why Join Our Team Get paid in advance with us: We offer access to your earned but unpaid wages. Build your own schedule: Pick up shifts when and where you want to work. We have an easy-to-use scheduling app to find and book open shifts or request additional hours. Shift options: Mornings, Afternoon, and Night's shift options available. Additional hours by request. Innovative Purchasing Program: That allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees. Access to online learning 24/7: Our LMS offers free courses for senior care, health and human services industry. Use for free to help satisfy certifications or professional development. Available via computer or mobile, and many courses offer alternative languages. Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors. Employee Assistance Fund: In unexpected catastrophic situations you can confidentially apply for help. Advocacy and Community Impact: We are committed to making a positive impact on the communities we serve. We partner with local organizations, host educational events, and advocate for policies that improve the health and lives of older adults everywhere. About Us We strive to be the leading provider of compassionate, comprehensive care that supports the physical, mental, and emotional well-being of patients, while also promoting respect and autonomy. Our goal is to create an environment where patients thrive, not just survive - where every aspect of their well-being is nurtured, from health and safety to social connections and quality of life. We have innovative solutions for better health. As part of our commitment to excellence, we leverage the latest in healthcare technology to provide better outcomes for older adults. From telemedicine services and remote health monitoring to advanced diagnostic tools and customized wellness programs, we use innovation to make patient care accessible, efficient, and effective. We also embrace new treatments, therapies, and approaches that can improve quality of life, whether it's through pain management, physical rehabilitation, or mental health support. By staying at the forefront of healthcare trends and continuously evolving our services, we ensure that patients receive the best possible care. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Apply now! Our application process is quick and easy.

To assist the principal in achieving the school system's goal of excellent curriculum and instructional practices for optimum student achievement in maintaining the smooth and efficient operation of the school office. The employee is responsible for maintaining records on students, including but not limited to registration, special education student files, cumulative student files, class scheduling, and transfers. ESSENTIAL JOB FUNCTIONS: The minimum performance expectations include, but are not limited to, the following functions/tasks: Provide administrative and clerical assistance to the principal; Communicate openly and effectively with students, parents, community patrons, staff, and administration as a positive representative of Culpeper County School system; Maintain confidentiality of personnel and student records and matters; Receive, process, input and edit data that may be time sensitive and input it into multiple databases as necessary with accuracy and speed for the school; Collect and compile cumulative data and statistics for the school and assist with the analysis of if necessary; File and maintain data entry forms or records, including student and staff attendance. Notify appropriate personnel of output discrepancies if necessary; Point of contact for all employees in the school, as designated by the Principal; Participate in special projects and department activities as needed; Maintain inventory database and print reports; Prepare reports to reflect compliance and adherence to established goals; Assist school staff in the identification, resolution, and response situations; Participate in training classes as necessary and maintain technical skills for use of computer; Serve as the sub finder attendance administrator; Serve as the attendance clerk and registrar, includes creation of monthly attendance letters, absent calls and attendance reports; Provide copies of documents when needed; Provide coverage for the school clinic when the nurse is not available; Keep daily time reports; and Perform other duties as assigned by the principal. MINIMUM REQUIREMENTS TO PERFORM WORK: High school diploma or equivalent; Associate's degree preferred; Microsoft Office Specialist Certification preferred; Or equivalent training, education, and/or experience. KNOWLEDGE, SKILLS, AND ABILITIES: Excellent verbal and written communication skills Ability to work with accuracy and efficiency processing large volumes of data with little supervision. Flexible, extremely detail and multi-task oriented in the performance of data entry, research, working on spreadsheets, and databases and other clerical duties required. Ability to type 40 wpm. Ability to maintain good working relationships with all employees and the public. Ability to communicate openly and effectively with students, parents, community patrons, staff, and administration as a positive representative of Culpeper County School system. SPECIAL REQUIREMENTS: Must pass assessment required by Culpeper County Public Schools. PHYSICAL DEMANDS: Work is typically performed in the central office and throughout the division: frequent walking, standing, stooping, lifting, up to approximately 40 pounds, and occasional lifting of equipment weighing up to approximately 50 pounds may be required. Other limited physical activities are required. Travel to schools throughout the division and central office is required. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. WORK ENVIRONMENT: Work environment exposes the employee to inside and outside environmental conditions. Regular contact with staff members, administrators, and parents is required. Contact with parents by phone and in person is necessary. Timely and regular attendance is an expectation of performance for all CCPS employees. To ensure adequate staffing, positive employee morale, and to meet expected productivity standards throughout the organization, employees will be held accountable for adhering to their workplace schedule. EVALUATION: The supervisor will evaluate performance on the ability and effectiveness in carrying out the above responsibilities.

The Point is hiring an Executive Assistant to the Senior Pastor. This position is responsible for assisting in a setting that requires the ability to handle a range of tasks under pressure in a dynamic environment. The ideal candidate is highly self-motivated, detail-oriented, spiritually mature, and exercises good judgment in a variety of situations. The candidacy and interview process will be conducted by a team or individual leading the job fulfillment process. To be considered for the position read through the summary below and if interested, click “Apply for this job.” We will follow up with those we believe may be a good fit for the position. For additional questions, please visit our website at The Point. QUALIFICATIONS Executive assistant experience in a professional environment is required Prior executive assistant with church experience highly desirable Proficient with Google Workspace and/or Microsoft Office products Professional experience exercising excellent written and verbal communication skills, including the use of social media Knowledge of administrative principles and best practices Must have a proven track record of being able to coordinate with high-capacity leaders and guests, exercising a high-level of professionalism, integrity, confidentiality, and relational strengths DUTIES & RESPONSIBILITIES Provide sophisticated calendar management for the Senior Pastor Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Pastor Anticipate and be proactive with what the Senior Pastor requires to be properly prepared for leadership activities and responsibilities Work closely with the Senior Pastor to keep him well informed of upcoming commitments and responsibilities, following up appropriately Provide a "gateway" role, providing a bridge for smooth communication between the Senior Staff and constituencies Manage large projects and provide supporting research to the Senior Pastor Complete a broad variety of administrative tasks that facilitate the Senior Pastor's ability to effectively lead the organization Provide executive-level support for the Senior Pastor, including general and administrative duties Represent The Point to external organizations, churches, and vendors Host guests as needed Demonstrate proactive care and concern and anticipate needs for those they work closely with Bring care and/or staff needs to the Senior Pastor Other duties as assigned ATTRIBUTES OF THE IDEAL CANDIDATE High Emotional Intelligence, spiritual maturity, and resilience Competent, task and detail-oriented individual with the propensity for process improvement and "getting the job done" Adjusts very quickly to changes without getting overwhelmed Thrives in a fast-paced, ambitious, discrete, and high-accountability work environment Plans and organizes in advance Makes sound, critical decisions under pressure Able to self-evaluate, seek and respond to constructive feedback, and maintain self-awareness Comfortable providing respectful, thoughtful, and timely feedback to team members, fostering collaboration and driving continuous improvement in church operations Is relationally warm, nurturing, and encouraging to staff, leaders, and volunteers Proven trustworthiness in character by demonstrating strict confidentiality and integrity Understands the relational complexity of church leadership Must be flexible and ready to work outside of regular work hours as necessary EMPLOYMENT STATUS Full-Time, Salaried Sunday - Thursday, or as required WORK LOCATION Charlottesville, VA (or surrounding area)

Working Title: Senior Administrative Assistant to the Dean - School of Professional & Continuing Education State Role Title: General Administration Supervisor I/Coordinator I Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: School of Professional & Continuing Education Department: 100066 - Professional & Continuing Education Pay Rate: Pay Range Specify Range or Amount: $45,000-$48,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 01/05/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: * Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. * Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. * Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. * Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. * Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: JMU's School of Professional & Continuing Education (SPCE) fosters learning across lifespans through transformative education and enrichment. SPCE offers a range of programs, including youth camps, adult degree completion, professional and workforce development, and lifelong learning, as well as partners with academic units across JMU to support a number of online or off-campus degree and certificate programs. The primary role of SPCE's Senior Administrative Assistant to the Dean is to provide administrative support for the dean. Key duties include managing the dean's calendar, travel arrangements, and meeting coordination and scheduling as well as providing administrative tasks for the dean's committees, task forces and councils. This role communicates and coordinates events with administrators from other colleges, schools and units across the university on the dean's behalf. This role plays a critical part in developing and executing SPCE's communications strategy and providing project support. Duties and Responsibilities: The Senior Assistant to the Dean of SPCE provides executive and administrative support to the dean in a variety of areas including: correspondence, special projects, maintenance of the dean's calendar, and day-to-day operations of the dean's office. This position coordinates activities on the dean's behalf and facilitates the interaction of the dean across campus and with external partners. Works independently with a high degree of confidentiality. * Acts as the Executive Assistant to the Dean of the School of Professional & Continuing Education (SPCE). Provides comprehensive assistance to the dean in order to increase efficiency and effectiveness of SPCE. This includes exercising independent judgement in the management and/or rescheduling of the dean's calendar in order to address pertinent situations and ensuring deadlines and priorities are met. Provides meeting support and manages special projects to support the dean and SPCE leadership. Coordinate travel details for the dean. * Provides administrative support to the dean with respect to formal communications (i.e. newsletter, invitations and hospitality events, drafting remarks), data management, annual reports, annual evaluations, and special projects from the Provost and senior leadership. (i.e. dean searches). * Coordinates internal hiring processes including ePARs and graduate assistantships and provides input and support for other fiscal concerns as needed. * Coordinates and facilitate SPCE events such as Commencement, Giving Day, holiday gatherings, committee meetings and VIP visits; including catering, invitations, agendas, and other details. * Provides support to SPCE Associate Dean in scheduling meetings and responding to calendar invitations. Provide other administrative support to SPCE Associate Dean as needed and as capacity allows. * Processes all internal SPCE faculty and staff travel authorizations and reimbursements. * Provides support and schedule meetings for SPCE committees and councils, and serve as a liaison and point of coordination for the faculty and staff, ensuring information is shared with regard to meetings, requests for information, and deadlines. Qualifications: Required Qualifications: * Working knowledge of Adobe Suite, Zoom, and MS Teams * Working knowledge of Microsoft Office Suite, Microsoft 360 * Working knowledge of Powerpoint, Canva and other presentation software * Working knowledge of Doodle and other meeting planning tools * Excellent written and verbal communication skills * Excellent customer service skills * Attention to detail and strong organizational skills * Ability to work with a broad range of audiences and multiple stakeholders * Works well independently, as well as in a team * Demonstrated experience in handling confidential information and matters Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

FLSA Status: Exempt Supervisor: President & CEO, UVA Alumni Association Date Prepared: November 2025 Mission: The University of Virginia Alumni Association is an independent, alumni-led organization dedicated to serving and representing all Hoos. Our purpose is to ignite lifelong engagement, strengthen the bonds among Hoos, and deepen their pride and love of the University. No matter where life takes them, every Hoo will feel a lasting sense of belonging to this remarkable community-bound by the values of excellence and honor that define UVA. Vision: We are the heartbeat of the Wahoo experience for life, creating the most actively engaged and tightly connected alumni network in the nation-a proud family of Hoos committed to making a lasting impact at UVA and beyond. The University of Virginia Alumni Association's (UVAAA) approximately 60 employees deliver programs and services to nearly 270,000 alumni worldwide through events, volunteerism, career networking, and communications. The Executive Assistant (EA) is a highly visible position that provides high-level administrative, operational, and board support to the President & CEO (CEO) and Chief Financial Officer (CFO). The EA manages complex calendars, prepares materials for meetings and events, supports board governance, and facilitates communication across departments and with external stakeholders. This role ensures the President's Office and Board operations run efficiently, discreetly, and professionally. General Summary The EA serves as the primary administrative partner to the CEO (80%), supporting leadership priorities, board and governance activities, and external engagement. This position also provides essential support to the CFO (20%) on Board activities, scheduling, expenses, and contract administration. The EA acts as Secretary to the Board of Managers and staff liaison to a variety of Board Committees (e.g., Governance, Nominating, Executive, and other ad hoc committees) ensuring all board materials, communications, and records are timely, accurate, and aligned with governance best practices. Key Responsibilities Executive Support - CEO and Board Support (Approx. 80%) CEO Support: Manage a complex and dynamic calendar, prioritizing high-level internal and external meetings. Prepare and compile briefing materials, PowerPoint presentations, and pre-reads for meetings and events. Coordinate travel arrangements, itineraries, and expense submissions. Assist in managing all donor and volunteer stewardship that involves the President & CEO (calls, letters, gifts, visits, gifts, etc.). Maintain a keen eye on departmental budget to ensure expenses are managed effectively and according to budget. Serve as a key point of contact for the President's Office - ensuring timely, professional, and confidential communications. Support meeting planning and logistics for senior leadership meetings and President's Office gatherings. Draft and proof correspondence, remarks, and other materials on behalf of the President & CEO. Collaborate across departments and with University leadership to support preparation for meetings and presentations hosted by the President & CEO. Maintain organized digital and physical files for the President's Office. Board Support: Serve as Secretary of the Board of Managers, maintaining accurate minutes, records, and correspondence. Act as staff liaison to assigned Board Committees and provide additional support to the CEO in collaborating proactively with Board Committees including coordination of meetings, preparation of agendas, and tracking action items for CEO and team follow-up. Manage onboarding and relationship building with new Board and Emeritus members - collect bios, photos, and Code of Ethics forms; update rosters, terms, and contact lists. Maintain and update OnBoard and other governance tools; upload meeting materials and committee assignments. Document action items that result from Board meetings; work closely with staff to manage/track follow up. Prepare and distribute Board meeting materials, books, and presentations in collaboration with staff and leadership. Take lead on Board and Emeritus stewardship/recognition; work closely with President & CEO to create high-touch, meaningful, and impactful opportunities for engagement outside of Board meetings. Proactively work with staff to manage committee meetings and relationships with Board members on an ongoing basis. Assist with Board-related events, including logistics, travel, and gifts. Coordinate tickets, access, and event participation for Board and Emeritus members. Executive Support - CFO (Approx. 20%) Manage calendar and schedule coordination. Support expense reporting, budget tracking, and travel arrangements. Assist with contract administration and document organization. Prepare and coordinate materials for CFO-led meetings and presentations including meeting minutes. Other Duties Support strategic priorities and organizational projects requiring coordination across leadership and departments. Participate in professional development and maintain awareness of best practices in executive and board support. Uphold and promote the UVAAA's Code of Ethics and values. Perform other duties as assigned. Qualifications Education: Bachelor's degree required. Experience: Minimum of 5 years of experience providing senior-level administrative support, preferably to executives or board leadership. Experience supporting nonprofit boards or governance committees strongly preferred. Familiarity with the University of Virginia or higher education environments a plus. Skills and Attributes: Demonstrated excellence in organization, communication, and discretion. Experience writing/editing for executive-level audiences. Proven ability to manage multiple priorities and meet deadlines in a dynamic environment. Strong attention to detail in all aspects of the job. Demonstrated disposition of being proactive in problem solving/solutions oriented. High proficiency in Microsoft Office Suite (especially Outlook and PowerPoint), Zoom, and board management tools (e.g., OnBoard). Collaborative, positive, and professional demeanor. Commitment to the mission, vision, and values of the UVA Alumni Association.

Looking for qualified Administrative Assistant to join our team! Job Type: Part-Time/ PRN Weekends Are you organized, detail-oriented, and passionate about creating a positive and efficient work environment? Join our team as an Administrative Assistant. We are a resident and employee-focused community seeking a dedicated and driven professional to assist in building a culture of excellence and care. Major Responsibilities Perform a variety of clerical and administrative duties to support the assigned supervisor. Coordinate work within the department and with other departments, responding to inquiries and requests for information. Provide courteous, tactful, and friendly interactions while handling complaints, inquiries, and questions. Read and handle correspondence and memos, responding to routine matters or directing them to the appropriate parties. Prepare and develop confidential and routine correspondence, reports, forms, business documents, and special mailings. Assist with preliminary work on various projects. Manage inter-office and U.S. mail, including preparation and distribution of bulk mailings. Organize and maintain administrative records and filing systems. Provide customer service to residents and families as necessary. Review and maintain time and attendance records for supervisor approval before submitting to the payroll department. Enter missed punches for staff and agency employees and reconcile hours daily. Coordinate room setups and refreshments for meetings and conferences. Contribute innovative ideas to improve systems and processes, achieving superior results. Minimum Qualifications High School Diploma or GED equivalent (required). Preferably two (2) years of college education with an emphasis in business or equivalent experience. Strong organizational, communication, and interpersonal skills. Compassionate, dedicated, and committed to delivering high-quality service. Pay and Benefits Competitive salary commensurate with experience Comprehensive health, dental, and vision insurance 401(k) Paid time off and holidays Why Join Our Team Get paid in advance with us: We offer access to your earned but unpaid wages. Build your own schedule: Pick up shifts when and where you want to work. We have an easy-to-use scheduling app to find and book open shifts or request additional hours. Shift options: Mornings, Afternoon, and Night's shift options available. Additional hours by request. Innovative Purchasing Program: That allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees. Access to online learning 24/7: Our LMS offers free courses for senior care, health and human services industry. Use for free to help satisfy certifications or professional development. Available via computer or mobile, and many courses offer alternative languages. Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors. Employee Assistance Fund: In unexpected catastrophic situations you can confidentially apply for help. Advocacy and Community Impact: We are committed to making a positive impact on the communities we serve. We partner with local organizations, host educational events, and advocate for policies that improve the health and lives of older adults everywhere. About Us We strive to be the leading provider of compassionate, comprehensive care that supports the physical, mental, and emotional well-being of patients, while also promoting respect and autonomy. Our goal is to create an environment where patients thrive, not just survive - where every aspect of their well-being is nurtured, from health and safety to social connections and quality of life. We have innovative solutions for better health. As part of our commitment to excellence, we leverage the latest in healthcare technology to provide better outcomes for older adults. From telemedicine services and remote health monitoring to advanced diagnostic tools and customized wellness programs, we use innovation to make patient care accessible, efficient, and effective. We also embrace new treatments, therapies, and approaches that can improve quality of life, whether it's through pain management, physical rehabilitation, or mental health support. By staying at the forefront of healthcare trends and continuously evolving our services, we ensure that patients receive the best possible care. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Apply now! Our application process is quick and easy.

Working Title: Administrative Assistant - Middle, Secondary, and Mathematics Education in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $37,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 12/01/2025 About JMU: James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The James Madison University College of Education seeks an Administrative Assistant for the Middle, Secondary, and Mathematics Education (MSME) department. This position provides administrative and clerical support for the department, Academic Unit Head, faculty, and students. Duties and Responsibilities: 1. Serve as an initial point contact for faculty, students and other visitors to the department offices, providing exceptional customer service by phone, in person, and electronically. 2. Serve as administrative assistant to the academic unit head (AUH). Provide, for example, a range of assistance with notetaking, providing transcripts, organization and archiving of files and records, calendar management, communications, orders, event logistics and reservations, and fiscal and affiliate support. • Create protocols that help the unit adhere to policies (ex. FERPA, Records Management), meet expectations, and function efficiently. • Maintain confidentiality and professionalism in handling sensitive information. • Maintain up-to-date and accurate schedules, syllabi, and textbook information. 3. Utilize JMU systems for a range of tasks, prioritizing administrative support tasks. (Required training is provided.) For example: • Review and enter approved course entries and student overrides in the student administration system(s). • Run queries and generate reports. • Track faculty hours and overload pay. * Track and support student scheduling and record keeping. 4. Support the hiring, on-boarding, supervision, and separation processes for department employees by managing required paperwork and ensuring timely and accurate processing. 5. Prepare budget documents and monitor departmental budget allocations including but not limited to the small purchase credit card (SPCC) and faculty professional development needs. 6. Provide administrative support for grant-related activities, including assisting with proposal preparation, coordinating with the Office of Sponsored Programs, and supporting budget and reporting processes as directed by Principal Investigators. 7. Remain up to date on relevant software programs, procedures, and departmental needs through professional learning and practice. 8. Complete other duties as determined by the MSME Academic Unit Head and/or Dean based on the ongoing and emerging needs of the department and College of Education. 9. Maintain inventory of supplies. 10. Corresponds with adjunct faculty and assists in assigning and supporting supervisors. Qualifications: Required: • Strong communication and interpersonal skills • Demonstrated ability to interact professionally and effectively navigate challenging conversations, with a variety of stakeholders • Exceptional attention to detail • Strong organizational and prioritization skills • Demonstrated persistence in finding answers and solving problems • Experience using digital office technologies (ex. MS Office 365, Adobe Sign) • Demonstrated ability to learn and adapt with change and innovation • Ability to interpret and apply relevant policies Additional Considerations: • Prior experience as an Administrative Assistant • Demonstrated ability to utilize emerging technologies Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.