Executive assistant jobs in Fort Wayne, IN - 29 jobs

Summary of Position: The Executive Assistant to the Vice President for University Advancement (VPUA) serves as the primary administrative partner to the VPUA, providing high-level support, coordination, and operational leadership across the Advancement division. This role requires exceptional judgment, professionalism, and organizational excellence, representing the VPUA with integrity in all interactions. Duties and Responsibilities * Executive Support & Office Leadership * Serve as the primary administrative and strategic partner to the VPUA, managing priorities, communications, and confidential initiatives * Oversee the VPUA's complex calendar and inbox, ensuring timely follow-up and preparation for all engagements * Coordinate travel arrangements, itineraries, briefing materials, gifts, and post-visit contact reports for the VPUA's donor visits and Advancement-related travel * Provide high-impact hospitality to donors, trustees, visitors, and special guests on behalf of the VPUA * Manage weekly executive rhythms, including one-on-one meetings, agenda preparation, reminders, and stewardship tasks * Support Advancement team culture through professional development coordination and regular communications * Operational & Strategic Coordination * Serve as a primary liaison between the VPUA/Advancement staff and the President's Office, Cabinet leaders, consultants, and external partners * Organize all logistics and scheduling for the Advancement Committee of the Board of Trustees, including meeting preparation, communication with committee members, and reports from Advancement leadership * Assist the President's Office with institutional and special events as requested, including coordinating availability and responsibilities with all Advancement staff * Oversee budget processes for the VPUA's office, including invoice processing, contract tracking, credit card reconciliation, cash advances, reimbursements, and financial documentation * Coordinate agendas, materials, and minutes for meetings involving the VPUA and Advancement leadership, including tracking subsequent action items and follow up * Maintain accurate Advancement organizational resources including org charts, personnel documents, distribution lists, and internal directories * Communications & Campaign/Fundraising Support * Draft, edit, and/or proofread high-level correspondence on behalf of the VPUA. This will include material produced by Advancement Leadership and/or Marketing * Manage communication flow among Advancement leadership, external consultants, campus partners, and campaign committees to support campaign readiness and execution * Provide oversight for planning and logistics associated with high-level Advancement events, including, but not limited to, naming ceremonies and campaign events * Maintain campaign documentation systems, timelines, and progress reports to support leadership decision-making Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement. Education * Bachelor's degree required Experience * A minimum of five (5) years of high-level administrative or project management experience, preferably supporting senior executives or working within advancement, nonprofit, or higher education environments * Experience supporting complex projects or fundraising campaigns preferred Required Skills * Exceptional professionalism, discretion, and confidentiality * Strong organizational abilities with excellent attention to detail and follow-through * Ability to manage multiple, simultaneous priorities in a fast-paced environment * High proficiency in Microsoft suite products * Strong written and verbal communication skills * Demonstrated initiative, problem-solving ability, and capacity to work independently. * Ability to meet deadlines and hold others accountable for time-sensitive tasks * Hold a valid Notary Public credential or the willingness to complete one IWU Kingdom Diversity Statement IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind. LIMITATIONS AND DISCLAIMER As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2). The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Advertised: 26 Nov 2025 US Eastern Standard Time Applications close: 15 Feb 2026 US Eastern Standard Time

We are seeking a tireless and also detail-oriented person to be the upcoming Administrative Associate to our Managing editor, for 16 weeks. Our visually-driven publication is actually dedicated to publishing unique interviews with the most prolific and prominent present-day art professional photographers and artists. Advantages: Prized possession detailed and also hands-on experience behind magazine publications Institution credit score Character reference upon conclusion Become part of an exciting and prominent network of a freelance photographers as well as musicians Tasks Capability to operate en masse as well as effectively with others Issue fixing to enrich company performance Great communication and also writing abilities, Specialist and also polite by means of e-mail or even phone Take care of schedule for Editor in Chief Opening, sorting, and distributing incoming document Work as part of a group along with article writers, photographers, illustrators and also advertising and marketing specialists Acquire university merit Demands Should have schedule 3 days a full week, essentially 24 hr every week, for a lowest of 4 months Highly coordinated and personable Excellent interaction, grammar, and time administration capabilities Skilled in Microsoft Workplace as well as Google.com Ride Versatile Experience in Photography and/or Fine Arts is actually highly recommended Feel free to take note that this is an unpaid remote role. Job Types: Part Time, Unpaid Internship, University Merit Task Kind: Management Work Kind: Unpaid Internship/College Credit Report

MIE is seeking a highly capable Executive Assistant to the CEO who functions less like a note-taker and more like an air traffic controller pushing tin-keeping meetings moving, schedules intact, and executives from colliding mid-air. You are the CEO's operational counterweight: managing time, controlling flow, and stepping into meetings when needed-whether to welcome participants until the CEO arrives, keep things on track, or extract him when the meeting has served its purpose. “Everyone has a plan until they are punched in the mouth.” - Mike Tyson “Plans are nothing; planning is everything.” - Dwight D. Eisenhower Planning matters here-but rigidity does not. When the day goes sideways (and it will), you are expected to adapt calmly, reset expectations, and keep forward motion without drama. This is a fully on-site role in Fort Wayne. Daily physical presence, real-time judgment, and the confidence to manage senior people politely but firmly are essential. This is not a remote or hybrid position. Ranked Selection Criteria (Highest Priority First) 1. Availability & Physical Presence (Non-Negotiable) Able to start by end of February Based in or relocating immediately to Fort Wayne, IN In the office daily Flexible availability when schedules inevitably shift 2. Judgment, Authority & Discretion Trusted to represent the CEO before he enters the room Comfortable setting boundaries with executives, partners, and vendors Strong judgment under ambiguity Absolute discretion with sensitive information 3. Executive Support at Pace 5+ years supporting a CEO, founder, or senior executive Proven ability to: Manage complex calendars Control meeting flow Anticipate problems before they become fires Unfazed by strong personalities and fast-moving environments 4. Meeting Control & Time Defense Willing and able to: Join meetings early and welcome participants Hold meetings on track until the CEO arrives Step in to end or redirect meetings Signal when plans have broken and reset expectations Understands that protecting time is a leadership function 5. Operational & Logistical Coordination Experience coordinating couriers, runners, drivers, or similar support roles Ability to manage a trusted body-man / logistics runner on behalf of the CEO Comfortable handling physical logistics and sensitive materials 6. Multi-Executive Support Provides EA support to other executives as capacity allows Knows how to triage requests without diluting CEO support Keeps leadership aligned without creating friction 7. Communication & Organization Clear, concise communicator Comfortable delivering polite but firm messages Highly organized, detail-oriented, and calm under pressure Key Responsibilities CEO Support (Primary Mission) Own and defend the CEO's calendar Coordinate meetings, travel, and logistics Join meetings early and set expectations Manage meeting flow in the CEO's absence Step in to end or redirect meetings as needed Coordinate a trusted courier / runner Handle confidential matters with discretion Executive Team Support (Secondary) Provide EA support to other executives as capacity allows Assist with scheduling, preparation, and follow-ups Prevent leadership bottlenecks before they form Operational Presence Maintain strong situational awareness in the office Act as a real-time extension of the CEO Spot issues before they hit the runway The Ideal Candidate Thinks in flow, not tasks Calm when plans break Polite, firm, and unflappable Comfortable saying “we need to move” to senior people Gets satisfaction from making time work Knows that sometimes success is a clean exit, not a longer meeting Confident, self starter, humble Why Join Us? At Medical Informatics Engineering, we offer more than just a job-we offer the opportunity to operate at the center of leadership and decision-making. This role is ideal for someone who takes pride in making time work, thrives in dynamic environments, and understands that sometimes success is a clean exit rather than a longer meeting. Our benefits include: Competitive compensation Comprehensive medical, dental, and vision insurance 401(k) with company match Paid time off Quarterly bonus program Medical Informatics Engineering is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Come join our AMAZING HR TEAM at TLC Management! Now Hiring for a Executive Assistant in Finance!! Are you ready to take on a dynamic role that supports the heart of our financial operations? As the Executive Assistant to the CFO, you'll be an integral part of TLC Management's financial department and team, ensuring smooth and efficient operations. Your contributions will be vital in maintaining the high standards of our business conduct and professional excellence. As an employee for TLC Management, look at what benefits you can enjoy: Competitive starting wage with additional pay for experience $1,000 new employee referral program Paid life insurance 401k opportunities after your first year DailyPay! Work today, get paid today! Medical, Vision and Dental Insurance Plus More!! Responsibilities The primary purpose of this position is to provide administrative assistance to the CFO. This includes performing any/all duties necessary for the overall function of TLC Management's financial department and team. Primary Responsibilities Primary Responsibilities: Assist the CFO in managing the overall Financial department, ensuring compliance with TLC Management's Code of Business Conduct, federal/state laws, and professional standards. Support the CFO with finance documents and records, including accounts receivable (A/R) and accounts payable (A/P). Receive and screen telephone calls, take messages, schedule appointments, and maintain the CFO's calendar. Manage banking and loan records, ensuring compliance reporting for closing and related documents. Oversee online banking for various assigned companies. Handle all correspondence for the CFO, including preparing, sending, and screening emails and letters. Compile and prepare Excel spreadsheets and other reports as requested. Manage, maintain, and prepare leases and agreements for corporate and various companies, including equipment leasing. Maintain copier information such as financing, leasing, and new copier quotes for corporate and facilities. Manage corporate non-resident shareholder withholding. Maintain all corporate vehicle records. Prepare PowerPoint presentations as needed. Provide and maintain bookkeeping using specific computer software (e.g., QuickBooks). Preparing deposits and writing checks for various companies including TLC. Managing corporate records for smaller companies such as checks, dividends, payroll, taxes and financials. Assisting CFO with corporate secretary duties, corporate records management and state filings. Assist Risk Manager. Assisting with insurance and bond management; Taking dictation and minutes as directed; & Managing and maintaining Bonus Program records. Performing other duties as assigned by the CFO. Qualifications Minimum Qualifications/Requirements: Must possess specific educational and experience requirements such as: A high school diploma or GED; & An Associates Degree in Business, Accounting or related field, however, experience will be considered in lieu of degree. Have a thorough understanding of the principles of best Executive Assistance practices. Must possess administrative, managerial and interpersonal skills such as: The ability to follow written and verbal instructions, function independently and make independent decisions when circumstances warrant such action; Personal integrity and the ability to deal tactfully with residents, family members, visitors, government agencies and personnel; The ability to work harmoniously with professional and non-professional personnel; Judgment in prioritizing the performance of tasks, duties and responsibilities in accordance with established standards, policies and procedures; The ability to be discrete and protect the integrity of confidential information and stay within TLC Compliance and HIPAA; Patience, a cheerful disposition, enthusiasm and a willingness to handle residents based on whatever maturity and physical level in which they are currently functioning; The ability to adhere to professional code of ethics, and The ability to relate information concerning a resident's condition to the appropriate staff members. Knowledge on the use of personal computers, e-mail accounts, software programs such as Word and Excel and minor office machines such as faxes and copiers; & The ability to work in the office Monday-Friday during normal business hours and the ability to work overtime as needed.

ADMINISTRATIVE ASSISTANT - FOOD & ENVIRONMENTAL Department: Health - Food, Tattoo, Pollution, Lead, Lodging, Swimming Pools FLSA Status: Non-Exempt Classification/Level: Office B3 Date Last Reviewed: 02/25 Under the direction of the Director of Food and Consumer Protection Services, the Administrative Assistant performs a range of clerical, data entry, and receptionist duties, while providing essential support to various divisions within the Health Department. Customer service is the core focus of this role, requiring constant interaction with the public and staff to address inquiries, process requests, and ensure departmental needs are met. This position is covered by due process as defined by The Board of Commissioners of the County of Allen Employee Handbook. ESSENTIAL FUNCTIONS: Receives and responds to questions and complaints from the general public either through a multi-line telephone or in person regarding all areas of the Health Department. Provides excellent customer service to the public by informing, educating and answering their questions/concerns and meeting their needs regarding departmental policies and procedures. Takes complaints, enters them into various records systems and ensures appropriate assignment to other personnel for follow-up. Assists members of the public and other agencies with information related to internal ordinance requirements, requirements pertaining to soil testing reports, onsite sewage system permits, water and air pollution concerns and testing, swimming pools, tattoo/body piercing facilities, food establishments, lodging facilities and childhood lead issues. This position will be cross-trained in all support areas needed and work in each division's topic matter will be assigned among staff as needed. Receives and reviews various applications, plans, fees, and other documents for accuracy and completeness and forwards to the appropriate division as directed for additional processing and review. Generates receipts for payments, enters information in software platform, and assists with daily monetary balancing and other reporting. Assists clients through the permitting process for various ordinance requirements such as food establishments, lodging facilities, tattoo/body piercing, septic systems and swimming pools - all of which requires a great deal of accuracy and detailed data entry. Assembles various inspection reports, documents, test reports and other paperwork as needed in response to public records request needs Maintains and continually updates a large variety of records/files such as permits, inspections reports, permit renewals, receipts, and many other Departmental documents and information. This may include special assignments related to scanning, purging and maintaining records in various methods/media. Trains on and assists department personnel in using filing/records system(s) as needed to ensure efficient retrieval of records. Responsible for maintaining, scanning, indexing, and continually updating the electronic and hard copy filing system(s) for all Indiana Department of Environmental Management (IDEM)-related public records. Fulfills Phase 1 environmental records assessment requests from the public and business professionals. Processes incoming and outgoing mail, transports mail to various areas when needed, and distributes mail and packages to personnel as appropriate. Prepares and creates a variety of departmental correspondence, permits, and reports including creating and updating database files, and researching and gathering information for monthly and annual division reports and permitting needs. Assists with packaging items as directed for outreach distribution and assists other departmental staff as needed including working on a variety of special projects. Performs all other duties as assigned, including overtime as required. REQUIREMENTS: High School Diploma or GED required Minimum of one year of clerical and/or customer service experience in an office or public-facing environment Excellent customer service skills, including the ability to remain professional, courteous, and patient while addressing public inquiries, complaints, and concerns Strong verbal and written communication skills with the confidence and ability to interact with the public daily Ability to learn, retain, and accurately explain departmental policies and procedures related to environmental health regulations, including food establishments, tattoo/body piercing facilities, swimming pools, lodging facilities, septic systems, and pollution control Proven ability to multitask and work efficiently in a fast-paced environment with frequent interruptions, distractions, and interactions with the public Strong attention to detail and accuracy when handling documents, records, payments, and data entry Ability to maintain strict confidentiality of departmental records, sensitive information, and public requests Strong teamwork skills, with the ability to collaborate effectively in a close office environment while also working independently on assigned tasks PERFORMANCE EXPECTATIONS: The Administrative Assistant is expected to perform clerical, data entry, and receptionist duties with accuracy, efficiency, and professionalism while providing exceptional customer service to both the public and internal staff. This role requires the ability to manage multiple tasks, respond to inquiries promptly, and maintain strict confidentiality of departmental records. The assistant must adapt to frequent interruptions, work collaboratively within a team-oriented environment, and effectively apply departmental policies and procedures in daily operations. RESPONSIBILITY: The Administrative Assistant is responsible for performing clerical, data entry, and receptionist duties while supporting various divisions within the Health Department. This role involves handling public inquiries, processing permits and records, and managing correspondence while ensuring compliance with departmental policies. Responsibilities also include verifying and providing information related to permit issuance, reviews, inspections, and sewer connections. The assistant must maintain accurate documentation, uphold confidentiality, and provide excellent customer service while effectively managing multiple tasks in a fast-paced environment. PERSONAL WORK RELATIONSHIPS: The Administrative Assistant interacts frequently with the public, county employees, and various governmental agencies to provide information, process requests, and ensure compliance with departmental policies. WORKING CONDITIONS/PHYSICAL DEMANDS: The administrative assistant works in a standard office environment with frequent sitting, typing, and document handling. This role requires strong attention to detail and the ability to focus despite frequent interruptions. Physical tasks may include lifting up to 20 pounds, bending, reaching, pushing/pulling, and occasional climbing. The position also involves prolonged computer use, proofreading, and monitoring office equipment, requiring both mental and visual effort. Prolonged sitting and computer use for data entry and customer service. Frequent repetitive motions like typing and filing. Occasional lifting, carrying, and reaching for files and supplies. The description below outlines the physical requirements specific to the Administrative Assistant's role: PHYSICAL REQUIREMENTS Occasionally = 1 to 2 hours Frequently = 3 to 4 hours Repeatedly = 5 to 6 hours Continuously = 7+ hours Sitting X Standing X Walking X Fine Motor Skills X Gross Motor Skills X Repetitive Motions X Lifting X Carrying X Pushing/Pulling X Physical Endurance X SUPERVISION: This position does not supervise other employees. LICENSING: National Incident Management System (NIMS) certification upon employment as required for all public health staff. Valid Driver's License and ability to legally operate a motor vehicle for county duties. IMMEDIATE SUPERVISOR: This position reports to the Director of Food and Consumer Protection Services. HOURS: 8:00 AM to 4:30 PM, standard 37.5-hour workweek, with the ability to respond to emergencies on a 24-hour basis in the event of a public health emergency or disaster. EEO CATEGORY: 0806 WORKERS'S COMP CODE: 8810

The Executive Assistant will provide comprehensive support to leadership by managing calendars, organizing meetings, coordinating conference services, attending meetings and recording minutes, handling various administrative tasks, assisting with provider services tracking and data entry, and serving as a backup for other administrative team members to ensure smooth operations. Eligible for medical coverage on your first day of employment, all other benefits will be effective the 1st of the month following hire date! Requirements: 40 hours per week - First Shift Monday - Friday 8:00 AM - 4:30 PM High School Diploma Required Competent in Microsoft Suite products including Outlook, Word, PowerPoint, and Excel. Prior experience in roles involving calendar management, data entry, customer service, and multitasking is preferred. Previous experience in healthcare is preferred.

Job Description The Executive Assistant will provide comprehensive support to leadership by managing calendars, organizing meetings, coordinating conference services, attending meetings and recording minutes, handling various administrative tasks, assisting with provider services tracking and data entry, and serving as a backup for other administrative team members to ensure smooth operations. Eligible for medical coverage on your first day of employment, all other benefits will be effective the 1st of the month following hire date! Requirements: 40 hours per week - First Shift Monday - Friday 8:00 AM - 4:30 PM High School Diploma Required Competent in Microsoft Suite products including Outlook, Word, PowerPoint, and Excel. Prior experience in roles involving calendar management, data entry, customer service, and multitasking is preferred. Previous experience in healthcare is preferred.

The position is actually part-time at 15-20 hrs weekly via Nov 2022. The hrs every week can boost to 24-30 weekly after November 2022. Benefits are actually certainly not included. This is a distant role that will certainly need connecting with the manager, project staff member, and also customer using email, telephone, and also Microsoft Teams. Responsibilities/Administrative Assistance: Responsible for managing task electronic reports (e.g., generating job-, contract-specific folders) and upon demand, assisting with arranging and producing technological records as well as discussions. Responsible for management as well as upgrade of program individual handbooks. Responsibilities/Regulatory Assistance: In charge of examining ecological documentation and also using regulative compliance criteria. Behind getting into information into an online data bank and carrying out testimonial of electronic component against well established regulative requirements. In charge of doing impromptu regulatory analysis. In charge of keeping an eye on a task email mail box, where e-mails are actually acquired coming from flight terminal customers as well as venture subcontractors. Must comprehend the client Standard procedure to adequately deliver assistance to customer industry sites. Demanded Abilities: Organized go-getter with focus to detail. Capability to operate from another location and independently; capacity to operate in a hectic atmosphere, multi-task and successfully and efficiently focus on the workload. Potential to take note of the standing of duties. Ability to communicate properly and also expertly (through phone and also e-mail) to a wide variety of readers. Great verbal as well as written communications abilities. Proficient in information item. Competent in Microsoft Office, featuring Groups, Outlook, Word, Excel, as well as Electrical power Aspect (e.g., potential to input information, layout, and print Excel spreadsheets; capability to kind as well as filter data in Excel). Skillful in Adobe Artist (e.g., potential to manipulate as well as revise documents). Capacity to create and also preserve units for digital submission of technical documentations as well as document. Have To- Haves (Difficult Skill-sets). Proficient in Microsoft Office & Adobe Acrobat. Awareness of ecological rules. Need To- Haves (Soft Abilities). Efficient in data entrance as well as QAQC. Customer service experience. Level Criteria. Degree Preferences. Associates or Undergraduate's level and also 2+ years of organization associated experience of a considerably liable nature. Work environment, Projects, & Crew Guide. Guide of work environment/workspace. Distant. How will this function interact and sustain the staff? Size of group? Daily interaction along with the team. Quality control to ensure conformity. Nice-To- Riches (Hard Skills). Recognition of environmental rules. Particulars of the venture this task will certainly assist. Examining environmental records as well as administering governing conformity demands. What is actually a typical job time? Making use of the online data source for different tasks and email support. Any sort of development & advancement possibilities within role/greater staff? Yes.

Job DescriptionAre you looking for a CAREER you can be passionate about instead of just a job? Do you want more out of life than just the status quo? Do you want to be a part of a thriving company in a growing industry? If the answer is YES, then we want you on our Circle Logistics Team! Why Join Circle: We believe in working hard and playing hard here at Circle. Therefore we provide a competitive pay package & benefits to our team members. All so you can perform at the highest level, prosper and enjoy life. Every day you come into work you are entering a competitive and engaging work environment. We recognize what you give to make that happen. That is why we recognize those who go the extra mile and celebrate our victories as a team. Who We Are: Circle Logistics is a 3rd party logistics firm focused on delivering our three core promises to our customers: No Fail Service, Personalized Communication, and Innovative Solutions. We leverage our technology, industry experience, and employee ingenuity to develop industry-leading transportation solutions. We have been in business for 10 plus years and have grown into a half a Billion dollar company, from starting out as just a handful of people with Entrepreneurial Spirit as their foundation . Our story is one of resiliency and innovation that has led us to grow to over 500 employees in a booming transportation industry, that never takes a night off. What We Are Looking For: As a team we are looking for driven people who have GRIT, TENACITY & A DESIRE TO WIN! What we look for: Strong communication and problem solving skills MS Office skills and related computer knowledge Detail oriented and accurate Team player with ability to multitask Professional demeanor Ability to resolve conflicts with professionalism and assertiveness Capable of keeping up with fast paced work environment with different challenges each day Experience in the logistics/trucking industry a plus Bachelor's degree preferred Below is a listing of the job qualifications applicants should possess: Excellent Office Management skills Answers inbound phone calls and assists with concerns while maintaining a pleasant tone/demeanor and representing the company professionally. Make sure concerns are followed through to completion Reach out by phone or email (outbound) for missing or unclear documents. Open and scan incoming paper mail/invoices into our imaging system Handles outgoing paper mail and invoices Respond to incoming emails regarding payment status requests and inquiries Sort and file owner/operator paperwork and scan into our system if necessary. Knowledge of telephone skills with multi-line telephone system Perform a variety of basic and routine clerical duties, including daily reports Incoming/outgoing mail responsibilities

Full-time Description The Administrative Assistant provides front desk support to the branch manager and sales staff in a branch environment by greeting visitors and managing phone calls and inquiries. Responsibilities include organizing the filing system, distributing mail, assisting with marketing materials, and performing clerical tasks. The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality and professionalism. Essential Responsibilities Greets guests in a professional, friendly, hospitable manner. Opens and closes visitor's area. Answers phones, takes messages or fields/answers all routine and non-routine questions. Establishes, develops, maintains and updates filing system/organization for the branch. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Responds to regularly occurring requests for information. Performs a variety of clerical duties including, but not limited to: general correspondences, memos, charts, tables, graphs and other business documents. Proofreads copies for spelling, grammar and layout. Assists Loan Officers with the preparation and distribution of marketing materials. Maintains a professional image and standards consistent with company policies and procedures. Responsible for a high level of confidentiality and security while handling personal information; verbal and/or written documentation. Performs other support/administrative tasks as requested. Knowledge, Skills and Abilities Ability to read, write, and communicate at a level consistent with the requirements of this position and comfortable working with the public. Must be able to make good decisions and meet deadlines. Excellent communication skills; verbal and written; holds self to a high level of quality. Must be self-motivated and enthusiastic to obtain personal and company goals. Ability to stay organized to easily retrieve information and documents as needed. Knowledge of Microsoft Office products; Word, Excel, Power Point and Outlook. Ability to exercise independent judgment to plan, prioritize and organize diversified workload and recommend changes in office practices and procedures. Flexibility to adapt to peak periods of heavy work and pressure. Requirements Experience and Training High school diploma or equivalent. A minimum of one-year related experience, preferred. Job Dimensions Reporting to this position: No direct reports. Internal Relationships: Loan Officers, LO Assistants, Processors, Closers, Underwriters, Managers. External Relationships: Realtors and Brokers, Developers, Builders, Applicants, Borrowers, Appraisers and Title Companies. Physical Demands and Work Environment Physical Demands: Mostly sedentary, however, while performing the duties of this job, the employee is occasionally required to walk; reach with hands and arms; stoop; talk and hear. Extensive reading and computer use is expected more than 50% of the time. Receiving and expressing detailed information verbally, in person and by telephone is essential. Must be able to verbally communicate effectively with others. Occasionally lift and/or move up to 15 pounds. Regular attendance is necessary and essential to this position. Work Environment: Professional atmosphere in a branch environment While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. Care must be observed while driving - absolutely no texting while driving. Why is Ruoff Mortgage the right career choice? At Ruoff Mortgage, we truly believe that where you work and loving your job matters, so you will receive all the vital resources necessary for your career to take off! Our team is focused on helping our clients achieve their home borrowing goals while providing our employees with a rewarding, professional experience, and a friendly team-oriented work environment. We offer a comprehensive Ruoff Total Rewards benefits package designed to support the well-being and success of our employees. Health & Wellness: Enjoy comprehensive health insurance plans, including medical, dental, and vision coverage, to keep you and your family healthy. Retirement Savings: Take advantage of a 401(k) plan with company match to help you plan for your future. Paid Time Off: Benefit from paid vacation, holidays, and sick leave to ensure you maintain a healthy work-life balance. Professional Development: We support your growth with training, education, and opportunities for career advancement. Employee Assistance Program (EAP): Access confidential counseling and support services for personal or professional challenges. We're committed to providing our employees with the tools and resources they need to thrive both personally and professionally. Ruoff Mortgage reserves the right to modify, interpret, or apply this in any manner the company desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities. While we thank all candidates for your interest in our company, only those selected for interviews will be contacted. Ruoff Mortgage is an equal opportunity employer.

Seeking a detail-oriented and collaborative Temporary Part-Time Administrative Assistant to help support workforce development initiatives in Allen, Dekalb, Adams, Whitley, and Huntington counties. This role involves administrative support, documentation, coordination with jobseekers and employers, and assisting with career development activities. Key Responsibilities: + Maintain ongoing, professional communication with supervisors and team members. + Assist with completing Individualized Employment Plans, recertifications, and meetings for jobseekers. + Travel to host agencies across five counties to perform site visit reviews. + Complete and file program-related documentation for jobseekers accurately. + Help develop and implement plans to meet employment goals. + Record participant interactions, job search activities, and services using designated database systems. + Coordinate with local employers to identify job opportunities and requirements for program participants. + Arrange and schedule job interviews, matching participants with suitable work environments. + Provide timely follow-up with participants and recruiters regarding interview results. + Discuss job expectations, responsibilities, pay, and career scope with participants. + Deliver career counseling and guide participants in making informed decisions. + Assist in resume creation and conduct mock interviews. + Offer feedback to participants and support improvement in job application processes. + Refer participants to area agencies offering free training/opportunities to address employment barriers. + Organize and lead job clubs, peer discussions, and job development activities. + Support host agency recruitment and ongoing monitoring. + Perform other administrative duties as assigned. Requirements + High school diploma or equivalent required. + Minimum of one year experience in an administrative support role. + Proficiency with Microsoft Office 365. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Operate truck scales while handling customer service needs. Responsibilities Take picture of material, input numbers given by drivers/customers, capture gross and tare weights, choose the correct commodity of inbound and outbound loads and ensure compliant weight of outbound trucks. Ensure customer specifications are met when shipping outbound materials and ensure customer pricing is correct before finishing transaction. Maintain a high level of internal and external customer service Communicate effectively with transportation, customers, management and yard employees using 2 way radios and CB radios Other duties as assigned. Report fraudulent activity, report all accidents and injuries timely, etc. Qualifications Strong communication skills to successfully interact with employees, management, and customers. Strong writing skills to effectively complete paperwork. Strong computer skills (working knowledge of Microsoft Word and Excel). Ability to establish priorities and manage multiple tasks at once. Ability to complete assignments in a timely manner with attention to detail. Strong customer service skills. Steel Dynamics, Inc., and all affiliated entities are equal opportunity employers. Coming Soon!!

ABOUT SLATE At Slate, we're building safe, reliable vehicles that people can afford, personalize and love-and doing it here in the USA as part of our commitment to reindustrialization. The spirit of DIY and customization runs throughout every element of a Slate, because people should have control over how their trucks look, feel, and represent them. WHO WE ARE LOOKING FOR: Slate is currently seeking a dynamic, highly organized, and experienced Administrative Assistant - Manufacturing Plant to join our growing team at Slate. This is an exciting opportunity to contribute to a transformative organization at the forefront of sustainable mobility. This position will serve as a liaison between the operations department and the Warsaw Assembly Plant and will work closely with key stakeholders across Operations, HR, Finance, and Production teams, and other operational teams on issue resolution and overall KPI improvements. WHAT YOU GET TO DO: Administrative Duties Support Plant Management with administrative tasks Support issue resolution for administrative operations related issues originating from the plant, field, and suppliers. Support the optimization of office layouts, filing systems, supply inventory, and document management, etc. Perform report generation and data entry to improve design and performance of the manufacturing system Support the development and introduction of processes associated with early pilot administrative procedures and key processes. Support policy updates and procedural changes activities for your respective area(s). Cross-Functional Collaboration Lead and collaborate with all relevant departments to ensure seamless integration of new documents, schedules, and communication protocols. Collaborate with Manufacturing to continuously optimize administrative workflows ensuring alignment with Engineering and organizational standards. Participate in cross-functional collaboration between Plant Operations, Plant Administration, Manufacturing, Quality, and all relevant Engineering departments Documentation and Reporting Capture and interpret data to make decisions and drive improvements to all plant metrics. Use internal systems to collect data and critical information to drive process improvements with Management and Operations. WHAT YOU BRING TO THE TEAM: Associates degree or equivalent experience 2+ years of hands-on experience in a manufacturing environment supporting operations 2+ years of hands-on experience with document control and office administration, preferably within the Automotive Industry in administrative operations or similar Strong understanding of scheduling, record keeping, office procedures Strong administrative, interpersonal, and communication skills with the ability to foster collaboration and build effective cross-functional relationships. Experience with Microsoft Office Suite or similar software/tools. Ability to manage multiple projects, tasks, and assignments simultaneously. Hands-on experience in office operations supporting overall improvements. Experience in structured problem-solving methodologies (e.g., Lean Office, Administrative Process Improvement, or similar). Flexibility to take on additional tasks and ownership of different functional areas, as needed. WHY JOIN TEAM SLATE? At Slate, we're fueled by grit, determination, and attention to detail. The start-up spirit of ingenuity and resourcefulness move our business forward. Team Slate fosters a culture of excellence, innovation, and mutual respect, and is motivated by shared principles. Safety First Delight Customers One Team Relentless Improvement Fast, Frugal, and Scrappy Respectful Collaboration Positive Legacy WE WANT TO WORK WITH PEOPLE THAT REFLECT THE COMMUNITIES IN WHICH WE OPERATE. Slate is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. Slate is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at recar-talent_**********************.

Maumee Valley Group in Defiance, Ohio is looking for a hard-working and organized individual to join our office staff! Job Responsibilities: We're seeking a proactive and tech-savvy Office Assistant who can do more than answer phones and greet visitors. This role requires someone who is highly proficient in Microsoft Excel, can navigate various digital tools with ease, and is comfortable handling a range of administrative and technical tasks in a fast-paced environment. A/P data entry Gas receipts, application and posting A/P discrepancy resolution Document scanning Answering incoming calls from customers Inputting issues into service log Communicating with drivers and maintenance techs *This position can also include other various office tasks and projects.* QUALIFICATIONS High School diploma or the equivalent Excellent written and verbal communication skills Excellent computer skills Experience with Microsoft Office and Google Sheets Critical thinking skills Ability to problem solve Ability to work in a team environment Benefits: Weekly Pay, Every Wednesday Medical, Dental & Vision Insurance. Available on 31st day. 401K matching program Paid Vacation Paid Holidays (8) Company paid Life Insurance Policy Schedule: Monday-Friday, 8:30am-4:30pm Education: High school or equivalent Job Type: Full-time

Advanced administrative responsibilities include preparation of more complex reports/presentations and analysis using various software packages and databases. Is considered a specialist in the department or division, responsible for a complete process of complex nature. Duties will include determining methods and procedures used to accomplish tasks QualificationsEnter qualifications here Additional Information

The Nursing Division Administrative Assistant performs a wide range of administrative activities to support efficient operations of the Nursing Division. Qualifications Minimum Education: High school diploma Minimum Experience: 3 years secretarial, receptionist or clerical experience. Computer experience in Word and Excel.

BMM is currently seeking a highly motivated individual to work as a part-time Administrative Assistant in our Wabash office. The hours are 9:00 AM - 5:00 PM Monday through Friday with a one-hour lunch break. that will begin January 28, 2026 and continue to April 15, 2026. Duties include a variety of administrative tasks such as: Greeting clients for appointments Scanning client documents Printing and assembling tax returns Calling clients for pickup of completed returns Helping clients sign documents when picking up returns Accepting payment for services provided to clients Purchasing office supplies Requirements: Proficient with MS Office products Excellent oral, written and interpersonal communication skills Highly detail oriented Organizational and time-management skills Ability to multi-task in a fast paced environment All qualified applicants will receive consideration for position without regard to age, color, sex, disability, national origin, race, religion, or veteran status.

Hendrickson is a supplier of truck suspension systems and components as well as an aftermarket supplier for various truck components to the heavy-duty vehicle market. Hendrickson has a fantastic opportunity for an Administrative Assistant for our manufacturing operation just North of Fort Wayne, IN located in Kendallville, Indiana. Position Purpose: Supports the Plant Manager and staff in administrative duties and efficient operation of the offices. Essential Functions: * Complete end of month reporting received from all staff members * Composes routine correspondence, general data entry and provide clerical support of work processing and spreadsheets for office staff * Support hourly payroll and Kronos accuracy as needed. * Administers the Shirt program * Schedules and plan on-site lunches and vehicle rentals * Files correspondence and other records * Arrange travel for office staff as requested * Receptionist for visitors and vendors * Leads Safety Contractor program * Prepares outgoing mail * Sorts and distributes incoming mail * Support Customer Service administrative requirements Education and Training: * High School Diploma/GED required. Minimum Qualifications: * 1-3 years of experience in Professional Environment required. * Excellent interpersonal and communication skills. * PC skills required (Excel, Word, PowerPoint, and Email) We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.

Administrative Assistant Department: College of Health Professions, Nursing and Pharmacy Campus: Fort Wayne, IN Are you a highly organized professional who thrives in a fast-paced environment? Manchester University is seeking applicants for an Administrative Assistant of College of Health Professions, Nursing and Pharmacy. As the primary point of contact for program leaders and faculty, the Administrative Assistant ensures smooth operations across departments. The right candidate brings a proactive mindset, strong organizational skills, attention to detail, and the ability to manage competing priorities while collaborating effectively at all levels. What You'll Do: Provide administrative support to department chairs, program directors, and faculty. Manage calendars and schedule meetings with internal and external participants. Prepare and distribute meeting agendas and related materials. Draft correspondence, reports, and other documents. Coordinate vendor setup, maintenance requisitions, and supply orders. Assist with budget approvals, invoice processing, and P-card reconciliation. Maintain electronic archives of program files. Track professional development spending and facilitate related approvals. Coordinate faculty candidate interviews in collaboration with HR and search committees. Support other College units as needed and perform additional duties as assigned. What You'll Need: Bachelor's degree and/or prior administrative or clerical experience strongly preferred. 3-5 years of relevant experience. Ability to work independently and take initiative. Strong organizational, communication, and customer service skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Teams, SharePoint, and OneDrive. Professional demeanor and ability to interact effectively at all organizational levels. Why Manchester University? At Manchester, we: Respect the infinite worth of every individual Foster a campus culture rooted in integrity, compassion, and service Support a healthy work-life balance with generous time off and flexible scheduling Offer competitive salary and comprehensive benefits Invest in faculty development and encourage scholarly engagement For more information about the position, please review the job description attached to this posting. To apply, please select the "Apply" button to begin the application process and submit your resume and cover letter. Manchester University is an equal opportunity employer, and we are committed to respecting the infinite worth of every individual. We encourage individuals of all backgrounds to apply.