Executive assistant jobs in Goldsboro, NC

Preferred Qualifications Professional experience in a higher education setting. Proven ability to plan, coordinate, and execute events successfully. Strong writing skills with experience drafting communications and reports. Experience analyzing budgets, interpreting expense reports, and ensuring financial accuracy. Work Schedule Monday through Friday, 8 am to 5 pm (additional work outside of standard hours may be required due to business needs).

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

About Us Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations. About The Role: As an Executive Assistant supporting the President of Studio at Beast Industries, you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch. This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below! What You'll Be Doing: Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings Act as the primary point of contact, liaising between executives, internal teams, and external partners Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed Collaborate with other departments to align priorities and assist with special projects as needed Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team Help manage and track key projects, ensuring timely execution and alignment with executive priorities Recipe For Success: 4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information Proficiency in productivity software and tools, including G Suite and calendar/travel management applications Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges A proactive mindset, with the ability to anticipate needs and the initiative to address them Ability to handle confidential and sensitive information with the utmost discretion and professionalism Experience in project management or strategic initiatives Thrive in fast-paced, high-autonomy environments with evolving priorities A Place to Call Home We are based in Greenville, North Carolina, widely recognized as the cultural, educational, economic, and medical hub of Eastern North Carolina. Greenville is a university-medical community, home to East Carolina University and Vidant Medical Center, as well as a vibrant Uptown Greenville District with a diverse art, music, and food scene featuring an increasing number of unique, locally-owned businesses and restaurants. Our excellent affordability, geographic location, and natural resources, combined with cultural, economic, educational, and medical amenities make Greenville-Pitt County a preferred community to call home. Benefits The Perks, Why Work On the MrBeast Team We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen. Competitive Salary Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance Company contributions to employee Health Savings Accounts (HSA) 401k Plan with Safe Harbor company-matching Flexible vacation policy and paid company holidays Company-provided technology package Relocation assistance where applicable, including travel and company-provided housing for the first 90 days

TIVERTON is an investment firm exclusively focused on the food and production agriculture sector. The firm oversees $2.2+ billion of assets across debt and equity strategies in the US. The team combines deep agricultural operating experience and financial professionals to provide tailored, long-term capital solutions to the space. For more information, please visit **************** Job Description POSITION SUMMARY Tiverton is seeking a proactive and resourceful Executive Assistant who will be crucial in ensuring the smooth and efficient functioning of Tiverton's offices and its professionals. The Executive Assistant will play a pivotal role in providing administrative support to the company's Managing Partner, enabling him to focus on his core responsibilities. Key responsibilities will include organizing and managing the office's day-to-day operations, maintaining records and databases, coordinating and scheduling meetings and events, and performing various administrative tasks as they arise. PRIMARY RESPONSIBILITIES Proactively manage calendars, prioritize appointments, schedule meetings, and coordinate both professional and personal engagements to maximize Managing Partner productivity. Serve as the first point of contact, triaging incoming requests and ensuring the Managing Partner's time is spent on the highest-value activities. Organize and lead the logistics for meetings and events, including preparing agendas, taking minutes, and tracking action items to successful completion. Prepare, review, and maintain confidential documents, reports, and presentations; ensure accuracy and timely distribution to relevant stakeholders. Coordinate complex domestic and international travel arrangements-including flights, accommodations, ground transportation, and detailed itineraries-while managing last-minute changes as needed. Liaise with internal teams and external partners to facilitate smooth information flow, contribute to project execution, and uphold Tiverton's professional standards. Lead or assist with special projects and initiatives as assigned, ensuring timely delivery and alignment with organizational goals. Exercise sound judgment, maintain strict confidentiality, and handle sensitive information with the utmost integrity. Qualifications QUALIFICATIONS AND SKILLS Bachelor's degree required Minimum of 5 years of experience as an Executive Assistant or in a similar role, especially supporting C-level executives. Demonstrated initiative and ability to work in a fast-paced environment Proficient in using office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Apple products, and ability to pick up new technology quickly Excellent written and verbal communication skills Strong organizational and time management abilities Attention to detail and high level of accuracy in completing assigned tasks Ability to multitask and prioritize responsibilities in a dynamic work environment Demonstrate strong interpersonal skills, maintaining a professional and friendly demeanor Ability to handle confidential information with integrity and discretion Additional Information Location: Raleigh, NC (in office, 5 days a week) Competitive compensation package with eligibility for an annual bonus based on individual and Company performance Generous PTO and paid holiday policy Benefits package including Healthcare, Dental, Vision, Group Life Insurance, and 401(k)

We are seeking a highly skilled, tech-savvy, and proactive Executive Assistant to support the President and the two Principals/Owners of a rapidly growing commercial real estate investment and technology-driven self-storage operating company with 120+ properties nationwide. This is a full-time, in-office role at our Raleigh headquarters. The ideal candidate thrives in a fast-paced, entrepreneurial environment and excels at providing high-level support that keeps the executive team organized, focused, and operating efficiently. The role blends executive support, communication, data organization, presentation development, office operations, and cross-functional project coordination. This is a true force-multiplier position. You will help the leadership team stay prepared, informed, and able to dedicate time to the company's most strategic priorities. Key Responsibilities Executive Support Manage complex calendars, meeting schedules, and daily prioritization for the President and company owners. Coordinate travel, conference attendance, itineraries, and offsite meetings. Support executive communication flow, including inbox organization and prioritization. Provide in-office support for meetings, preparation, and real-time executive needs. Technology, Data & AI Support Build and refine spreadsheets, trackers, and reporting tools using Microsoft Excel. Leverage AI tools (e.g., ChatGPT, Claude) to streamline workflows, draft communications, summarize documents, and enhance efficiency. Maintain organized digital systems, shared drives, documents, and workflows. Assist with periodic data analysis and information gathering across departments. Presentation & Corporate Communications Support Create polished, professional PowerPoint/Google Slides presentations for internal and external audiences. Support HR and the President in preparing internal communications, company announcements, handbooks, newsletters, and other corporate messaging. Draft, edit, and refine executive correspondence, memos, and strategic documentation. Assist with board materials, investor communications, and meeting content. Office Management & Administrative Operations Oversee day-to-day operations of the Raleigh HQ to ensure a well-organized, fully functioning workspace. Manage office supplies, equipment, mail, shipments, vendor relationships, and facility needs. Coordinate on-site meetings, leadership sessions, office events, and team logistics. Serve as the point of contact for maintaining a productive office environment. Project Management & Cross-Functional Support Support special projects across operations, marketing, technology, HR, real estate, and capital raising. Track priorities, deadlines, deliverables, and follow-up items on behalf of the executive team. Assist with preparation for internal leadership meetings and strategic initiatives. HR, Recruiting & Onboarding Support Schedule candidate interviews, support recruiting coordination, and assist with onboarding workflows. Help prepare employee-facing documentation and internal communication materials. General Support Provide occasional logistical assistance that supports executive efficiency and overall productivity. Take on a variety of tasks that reduce friction for the leadership team and help them stay focused on strategic efforts. Required Qualifications 5+ years supporting C-suite executives, founders, or senior leadership. Advanced Excel capabilities - formulas, formatting, data organization, and clean spreadsheet design. Strong PowerPoint/presentation development skills with a polished, professional aesthetic. Demonstrated experience using AI tools for drafting, summarizing, organizing, or automating tasks. Excellent writing and communication skills. Strong technical aptitude with modern productivity tools, CRMs, cloud systems, and workflow software. Exceptional organization and prioritization ability in a fast-paced environment. High level of professionalism, discretion, and judgment. Must be able to work on-site, Monday-Friday, at our Raleigh, NC headquarters. Preferred Qualifications Experience in commercial real estate, private equity, or operationally intensive industries. Prior office management or hybrid administrative/operations experience. Experience supporting multiple executives simultaneously. Familiarity with investor relations, board reporting, or executive-level materials. Why Join Us High-impact role supporting the President and Principals of a fast-growing, nationally recognized real estate company. A dynamic mix of executive support, office operations, communications, and project coordination. Direct involvement in key initiatives, leadership priorities, and corporate communications. Entrepreneurial, fast-moving culture where initiative and efficiency are valued. Competitive compensation and meaningful opportunities to contribute to the company's continued success.

TIVERTON is an investment firm exclusively focused on the food and production agriculture sector. The firm oversees $2.2+ billion of assets across debt and equity strategies in the US. The team combines deep agricultural operating experience and financial professionals to provide tailored, long-term capital solutions to the space. For more information, please visit **************** Job Description POSITION SUMMARY Tiverton is seeking a proactive and resourceful Executive Assistant who will be crucial in ensuring the smooth and efficient functioning of Tiverton's offices and its professionals. The Executive Assistant will play a pivotal role in providing administrative support to the company's Managing Partner, enabling him to focus on his core responsibilities. Key responsibilities will include organizing and managing the office's day-to-day operations, maintaining records and databases, coordinating and scheduling meetings and events, and performing various administrative tasks as they arise. PRIMARY RESPONSIBILITIES Proactively manage calendars, prioritize appointments, schedule meetings, and coordinate both professional and personal engagements to maximize Managing Partner productivity. Serve as the first point of contact, triaging incoming requests and ensuring the Managing Partner's time is spent on the highest-value activities. Organize and lead the logistics for meetings and events, including preparing agendas, taking minutes, and tracking action items to successful completion. Prepare, review, and maintain confidential documents, reports, and presentations; ensure accuracy and timely distribution to relevant stakeholders. Coordinate complex domestic and international travel arrangements-including flights, accommodations, ground transportation, and detailed itineraries-while managing last-minute changes as needed. Liaise with internal teams and external partners to facilitate smooth information flow, contribute to project execution, and uphold Tiverton's professional standards. Lead or assist with special projects and initiatives as assigned, ensuring timely delivery and alignment with organizational goals. Exercise sound judgment, maintain strict confidentiality, and handle sensitive information with the utmost integrity. Qualifications QUALIFICATIONS AND SKILLS Bachelor's degree required Minimum of 5 years of experience as an Executive Assistant or in a similar role, especially supporting C-level executives. Demonstrated initiative and ability to work in a fast-paced environment Proficient in using office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Apple products, and ability to pick up new technology quickly Excellent written and verbal communication skills Strong organizational and time management abilities Attention to detail and high level of accuracy in completing assigned tasks Ability to multitask and prioritize responsibilities in a dynamic work environment Demonstrate strong interpersonal skills, maintaining a professional and friendly demeanor Ability to handle confidential information with integrity and discretion Additional Information Location: Raleigh, NC (in office, 5 days a week) Competitive compensation package with eligibility for an annual bonus based on individual and Company performance Generous PTO and paid holiday policy Benefits package including Healthcare, Dental, Vision, Group Life Insurance, and 401(k)

Job Description SUMMARY: The Executive Assistant to the Chief Executive Officer (CEO) serves as the principal administrative and clerical support to the CEO. This position performs a variety of administrative support tasks with changing priorities. Performance is evaluated by the CEO based on the timeliness, consistency, and quality of work performed as well as professionalism with which tasks are carried out. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Provides a warm and professional greeting to visitors and staff entering office; Composes and types correspondence; supports CEO with distribution of communications to staff; Routes and helps prioritize incoming mail and email to CEO; Organizes and maintains electronic and manual file systems, correctly files correspondence and other records; Answers and screens CEO telephone calls, and arranges conference calls. Coordinates manager's schedule and makes appointments; Greets scheduled visitors and conducts to appropriate area or person. Arranges and coordinates travel schedules and reservations; Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities; Conducts research, gathers information, and compiles reports; Provides assistance with documenting procedures and standard operating practices; Records and transcribes minutes of meetings; Copies or scans correspondence or other printed materials; Prepares outgoing mail and correspondence, including e-mail and faxes; Orders and maintains supplies, and arranges for equipment maintenance; Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer; Provides support for general administrative and human resources processes; Assist HR Manager with professional staff credentialing process; Works cooperatively with other department heads to attain goals and objectives of FCCHC; Conducts general administrative and clerical functions as assigned; Identifies opportunities to alleviate and support the CEO. QUALIFICATIONS: Bachelor's degree (B. A.) from four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience. Minimum of five years Administrative/secretarial experience Ability to type 60 or more words per minute Strong working knowledge of Microsoft Office platform Strong verbal and written communication skills; phone etiquette and professionalism COMPETENCIES: The competencies listed below are representative of the knowledge, skills, and/or abilities which must be consistently demonstrated for this job: Accuracy of Work - Completes all work with high quality and attention to detail. Avoids re-work and/or frequent need for corrections. Adaptable to Change - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Coachability - Responds to coaching feedback in a positive manner; desires to grow in role; follows through on improvement plans resulting in observable and measurable improvement. Communication- Communicates frequently (as-needed) with CEO, reporting to all necessary information, including project status, work-related issues or concerns, as well as concerns, questions, or suggestions. Compliance - Consistently complies with all established company standard operating processes and procedures. Cost Consciousness - Develops and implements cost saving measures; Conserves organizational resources. Customer Service - Creates a positive and professional impression over phone and for visitors; Responds promptly to internal and/or external customer needs; Meets commitments. Dependability and Follow-through - Follows through on requests and/or instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; proactively provides status updates; able to prioritize activities. Ethical Standards - Understands and models organizational core values (WHO WE ARE); Treats all people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically. Flexibility - Flexible in terms of role and schedule. Willing to work outside of normal schedule if needed. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of development opportunities; Asks for and offers help when needed. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Judgment - Models an effective decision-making process; Exhibits sound and accurate judgment. Motivation - Arrives prepared to work; Puts forth full effort; Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives. Problem Solving Skills - Identifies and resolves problems in a timely and effective manner; Gathers and analyzes information skillfully. Professionalism - Approaches and responds to others in a friendly and professional manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Maintains a professional appearance and demeanor. Quantity and Productivity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Technical Skills - Understands the technical aspects of functional area; Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Timeliness of Work Completion - Completes work on-time and on schedule; prioritizes, provides frequent unsolicited status updates regarding more involved projects. Written Communication - Writes clearly and informatively (grammar and spelling); Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. EDUCATION and/or EXPERIENCE: Graduation from Business or Technical School in secretarial training program. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS: Ability to apply basic concepts of mathematics and computations. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. OTHER SKILLS AND ABILITIES: Strong typing and phone skills. Intermediate- Advanced knowledge of core MS Office software (Outlook, MS Word, and Excel), basic familiarity with MS Excel. Fast learner with new software and information systems. PHYSICAL/MENTAL DEMANDS: The physical/mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, sit, and use hands to handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, climb, balance on two feet, stoop, kneel, crouch, or reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include the ability to learn, adapt to changes, pay close attention to details, exercise discretion and good judgment, develop options and solutions to crisis and problems, gather and analyze facts, courteous and professional behavior, deal with stressful situations and adhere to company policies and procedures. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. RISK CLASSIFICATION LEVEL: I- (Job classification level in which employees have minimal risk to blood borne pathogens). Powered by JazzHR vt9rXVOCUK

JOB TITLE: Executive Administrative Assistant STATUS: Non-Exempt Type: Full Time Smith Anderson is a well-established and dynamic mid-size law firm, providing top-tier legal services to clients across a range of industries. We value a collaborative, innovative, and an inclusive culture. We are looking for an Executive Administrative Assistant to join our team. This position offers the opportunity to provide high-level administrative support to our C-Suite executives. This is an exciting opportunity for a professional who thrives in a fast-paced, client-focused environment and enjoys managing a variety of responsibilities with professionalism, discretion, and efficiency. Duties include but are not limited to: Provide direct administrative support to the firm's executive leadership team, including scheduling, calendar management, meeting coordination, and travel arrangements. Prepare, edit, and format correspondence, reports, and presentations with a high level of accuracy and attention to detail. Manage confidential information with the utmost discretion and professionalism. Coordinate internal and external meetings, including logistics, materials, and follow-up actions. Serve as a liaison between executives, firm departments, and external contacts. Support special projects and firm initiatives as needed, often involving research, data tracking, and document organization. Qualifications: 3+ years of experience supporting senior or C-Suite executives, ideally within a professional services or law firm environment. Exceptional organizational skills with the ability to anticipate needs, prioritize, and manage multiple deadlines. Strong written and verbal communication skills. High level of professionalism, confidentiality, and judgment. Proficiency in Microsoft Office Suite and strong general technology skills. Education: Associate degree or equivalent related work experience Smith Anderson is an equal opportunity employer committed to creating and maintaining a diverse work force. It is the policy of this Firm to recruit, hire, train, develop, promote, and compensate employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, genetic information, disability or covered veteran status.

JOB TITLE: Executive Administrative Assistant STATUS: Non-Exempt Type: Full Time Smith Anderson is a well-established and dynamic mid-size law firm, providing top-tier legal services to clients across a range of industries. We value a collaborative, innovative, and an inclusive culture. We are looking for an Executive Administrative Assistant to join our team. This position offers the opportunity to provide high-level administrative support to our C-Suite executives. This is an exciting opportunity for a professional who thrives in a fast-paced, client-focused environment and enjoys managing a variety of responsibilities with professionalism, discretion, and efficiency. Duties include but are not limited to: Provide direct administrative support to the firm's executive leadership team, including scheduling, calendar management, meeting coordination, and travel arrangements. Prepare, edit, and format correspondence, reports, and presentations with a high level of accuracy and attention to detail. Manage confidential information with the utmost discretion and professionalism. Coordinate internal and external meetings, including logistics, materials, and follow-up actions. Serve as a liaison between executives, firm departments, and external contacts. Support special projects and firm initiatives as needed, often involving research, data tracking, and document organization. Qualifications: 3+ years of experience supporting senior or C-Suite executives, ideally within a professional services or law firm environment. Exceptional organizational skills with the ability to anticipate needs, prioritize, and manage multiple deadlines. Strong written and verbal communication skills. High level of professionalism, confidentiality, and judgment. Proficiency in Microsoft Office Suite and strong general technology skills. Education: Associate degree or equivalent related work experience Smith Anderson is an equal opportunity employer committed to creating and maintaining a diverse work force. It is the policy of this Firm to recruit, hire, train, develop, promote, and compensate employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, genetic information, disability or covered veteran status.

Executive Administrative Assistant needs 5+ years experience Executive Administrative Assistant requires: Onsite Must have proficient Word, Excel and PowerPoint skills Senior admin assistant Reporting Scheduling Calendaring C level support Executive Administrative Assistant duties: Interfaces with all levels of leadership and associates within assigned business unit, and may have direct client contact. Receives and responds to correspondence. Prepares reports, maintains files, and performs other duties as related to administration. Acts as a department liaison or resource through knowledge of daily operations. Makes travel arrangements and manages corporate expenses related to travel. Manage in person meeting logistics, including food orders and tech support for presentations. . Coordinates special projects for a department, including reporting, budget monitoring, and developing timelines and meeting agendas. Enhances workflow by assisting with documentation, communication, and scheduling. Performs a wide range of administrative and staff support duties at an advanced complexity level. Key to maintaining executives schedules, arranging meetings and appointments and providing reminders.

Administrative Support Specialist (Bilingual English/Spanish) - Kinston, NC ColorCoat, Inc. - Kinston, NC Pay: $17.50/hour Hours: Full Time Schedule: Monday-Friday 5:30 AM to 2:00 PM About Us ColorCoat, Inc. is the largest paint and coatings applicator in the U.S., proudly serving major window and door manufacturers nationwide. Our Kinston, NC team is growing, and we're looking for a reliable, organized, and bilingual Support Specialist to help keep our plant operations running smoothly. If you enjoy helping people, staying organized, and being part of a high-energy production environment, this role is a great fit. Why You'll Love Working Here Stable and growing company Friendly environment where teamwork matters Meaningful work supporting both leadership and production teams Opportunity to grow your administrative skills Position Summary The Support Specialist assists the Plant Manager, HR, Payroll, and accounting teams with a variety of administrative duties. This role also supports employee communication and onboarding, making bilingual English/Spanish communication vital to the success of the plant. Essential Responsibilities Support timekeeping and attendance tracking in ADP Workforce Now Assist with safety meetings and document safety concerns Maintain first aid supplies and PPE stock Print and review daily hours reports to help reduce unnecessary overtime Issue purchase orders and manage shop supply needs Process sales orders and invoicing in NetSuite Communicate with customers regarding shipping/receiving needs Track On-Time and Complete performance metrics Support production floor operations as needed Assist with training and onboarding of new employees Ensure I-9s and onboarding documents are completed accurately Work with HR on recruiting needs for the plant Perform other administrative tasks as assigned Ensure newly hired employees complete the safety videos and introductions to the workforce Bilingual Requirement (Job-Related Need) This role requires fluency in both English and Spanish. The position must: Communicate clearly with the HR & Safety Manager in English Translate policies, instructions, and safety information for Spanish-speaking employees to ensure understanding and compliance What We're Looking For Strong verbal and written communication skills Ability to stay organized and manage multiple tasks Professional, dependable, and detail-oriented Experience in an administrative or support role (2-3 years preferred) Comfortable working in a fast-paced production environment Proficient with Microsoft Office, Excel, and general computer systems Experience with ADP or NetSuite is a plus High school diploma or GED required Physical Requirements Comfortable standing, walking, and moving around a production floor Ability to lift to 25 lbs. occasionally Ability to work in a louder manufacturing environment

The NC State Veterinary Hospital (VH), established in 1983, is one of the highest rated veterinary academic medical centers in the country, serving communities throughout North Carolina as well as many other states. The hospital staffs over twenty clinical services with board certified specialists that are nationally and even internationally renowned, ensuring the VH is on the cutting edge of veterinary medicine. Patients benefit from the combined expertise of multiple specialists utilizing a team approach to patient health care. Each year, nearly 35,000 patients are treated in the VH. The VH provides compassionate care, state of the art specialty health care, expert clinical instruction for 4th year veterinary students from College of Veterinary Medicine, and ongoing investigation of innovative techniques and procedures to further advance the field of veterinary medicine. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties Are you a highly organized, detail-oriented administrative professional with a knack for proactive support? We are seeking a key/critical primary administrative support specialist to directly assist the Director and Assistant Director of both the Veterinary Health and Wellness Center and the Equine and Farm Animal Veterinary Center. The ideal candidate will possess exemplary communication skills, initiative, and a commitment to detail and organization. This role is essential for maintaining the smooth and efficient operation of our veterinary centers. Key Responsibilities The Executive Administrative Specialist will manage a varied and demanding set of duties, including: Calendar and Priority Management * Strategic Calendar Management: Proactively manage the complex and demanding schedules of the Director and Assistant Director to minimize conflicts, ensure accuracy, and optimize time efficiency. * Priority Management: Independently identify and prioritize leadership needs when managing meeting requests, calendar adjustments, and dedicated project time. Recruitment and HR Support * Recruitment Coordination: Coordinate all departmental recruitment activities, including scheduling interviews, preparing and distributing pre-interview materials (e.g., parking passes, directions, timelines, expectations), and conducting essential follow-up tasks such as reference checks. Documentation and Compliance * Document Verification: Meticulously ensure all submitted paperwork is accurate, properly signed, and includes required write-off information before submission to leadership. * Policy & Procedure Oversight: Maintain and update administrative Standard Operating Procedures (SOPs) to ensure continuous compliance and accuracy across the centers. Operational and Administrative Assistance * Operational Support: Support hospital operations by monitoring and scheduling minor duties, ordering necessary supplies, and maintaining the maintenance calendar. * Meeting Coordination: Oversee all administrative aspects of monthly Infectious Disease and ad hoc meetings, including agenda preparation, accurate meeting minutes, policy updates, feedback collection, and management of associated orientation, re-education, reminder, and testing programs. Communication and Issue Resolution * Communication Excellence: Draft clear, professional written correspondence and review all documents for content, clarity, grammar, and punctuation. * Complaint Resolution Assistance: Assist with clinician/referring Veterinarian (rDVM) complaints by efficiently retrieving necessary medical records, communication logs, and billing information. * Client Services Backup: Provide essential backup assistance for client services personnel as needed. Qualifications * Proven experience in providing high-level administrative support to executive leadership. * Exemplary organizational skills with an acute attention to detail. * Demonstrated ability to take initiative and work independently to prioritize competing demands. * Outstanding written and verbal communication skills. * Proficiency in scheduling software and standard office applications. * Experience in a healthcare or veterinary setting is a plus. Other Responsibilities * Other duties as assigned. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications * Demonstrated ability to work independently with minimal supervision, paired with strong interpersonal skills to effectively collaborate with hospital staff, faculty, house officers, and students from various backgrounds. * Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously while handling sensitive information with discretion and confidentiality. * Proficiency with Microsoft Office, office technologies, email, and calendaring tools, along with excellent written and verbal communication skills and a strong command of grammar, editing, and spelling. * Proven customer service excellence, exhibiting a courteous and professional demeanor and the ability to quickly analyze situations, solve problems creatively, and achieve effective resolutions. * Ability to understand and apply policies and procedures, perform basic financial calculations, and meet physical requirements including lifting up to 20 pounds; experience in a university or hospital setting is preferred. Required License or Certification N/A Valid NC Driver's License required No Commercial Driver's License Required? No

Are you ready to support key administrative activities in one of North Carolina's largest local governments? The City of Raleigh's Human Resources Department is seeking a dynamic and enthusiastic Administrative Support Specialist to join our Operational Excellence team on a part-time basis. This team plays a key role in ensuring strategic HR initiatives and daily tasks run smoothly and efficiently. We're looking for a proactive, well-organized team player who excels at multitasking and prioritizing tasks. The Administrative Support Specialist serves at the first contact point with customers and visitors and manages all front desk operations. They need to be skilled at uncovering customers' needs and collaborating with other HR staff to provide essential information, present meaningful resolutions, and escalate issues when necessary. The Administrative Support Specialist should be proactive and able to work independently and collaboratively on a wide range of confidential and time-sensitive assignments. In addition, to perform their job successfully, the Administrative Support Specialist should have an intermediate knowledge of Spreadsheet software, Word Processing software, and may be required to be knowledgeable using MS Office Software as well as Oracle PeopleSoft. In return, the Administrative Support Specialist will be given the opportunity to expand their skills and learn how Human Resources functions strategically in local government. They will be supported by a caring team and receive all the resources they need to build a rewarding career. Join us and play a pivotal role in ensuring our HR department operates at its best. If you are ready to make a meaningful impact and grow your career in Human Resources, we would love to hear from you! The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. * Provide telephone, email, and in-person support to respond to questions from customers, staff members, citizens, and other third-party callers. * Escalate matters to other staff members as appropriate and takes messages. * Complete employment verifications. * Assist with departmental needs for all divisions. * Assume responsibility for Child Support processing. * Compile, prepare, or assist in the preparation of a variety of data. * Prepare letters, memoranda, reports, and minutes; compose letters independently; draft resolutions and other materials. * Maintain various files, records, and inventories; follow office procedures and methods Provide technical advice and information to employees and members of the public. * Perform data entry into spreadsheets and databases or departmental-specific software programs. * Prepare standard and custom reports of a financial, personnel, payroll, or department-specific nature. * May summarize data for management and assists with creating graphs, charts, and presentations for City management or external audiences. * Prepare outgoing mail and correspondence, including email and faxes. * May maintain extensive files on purchases made for the department and keep financial records of payments made. Notify of office supply needs and arranges for equipment maintenance. Education and Experience: High School diploma or G.E.D. equivalency; 1 to 3 years' experience in administrative support, office support, customer service, or related field OR Any equivalent combination of training and/or experience that provides the required knowledge, skills and abilities may be substituted. Preferred Qualifications: * Experience in Human Resources and/or Customer Service fields * 3 years of experience in administrative support, office support, or customer service-based roles Knowledge of: * Modern office practices and procedures including the use of standard office equipment and computer applications such as word processing, database, and spreadsheet applications * Customer service principles Skill in: * Organizing tasks, meeting deadlines and prioritizing competing demands * Providing attention to detail in work assignments Ability to: * Compose and maintain basic original documents including reports, presentations, and correspondence * Perform basic research, compile and assemble data ADA and Other Requirements: Work Environment and Physical Effort: Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Work Environment: Work is typically performed in an office or similar indoor environment. Work Exposures: Work in this position does not require frequent environmental exposures. Employees may occasionally be exposed to Individuals who are hostile or irate. City of Raleigh is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Associate, Administrator Job Description: The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail. This position works with many of HITT's executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor. Responsibilities Catering and Concierge Service * Executes catering requests as assigned by the Office Manager * Coordinates with the Office Manager the details regarding logistics for large catering events * Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing * Sets up food and ensures that conference rooms are properly organized to host requested events * Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces * Communicates with the event organizer to ensure that all details are covered for an exceptional event experience * Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed * Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed * Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team * Collaborates with Administrators in preparing promotional items needed for events and marketing requests * Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support * Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring * Books conference rooms set-up time before the event and after the event for breakdown Administrative Support * In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map. * Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires * Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes * Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates Qualifications * A high school degree is required * Proficiency in Microsoft Office, especially Word and Outlook, is required * Knowledge of basic clerical and administrative procedures is required * Knowledge of customer service principles and practices * Basic reading and writing skills * Excellent verbal communication skills. * This position is fully on-site and is not eligible for remote work. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

The Administrative Associate is the first point of contact for Cerity Partners visitors and callers, providing excellent customer service and support to both internal and external stakeholders. This position is responsible for front-desk reception duties, office upkeep, clerical support, and assisting with general office operations. Primary Responsibilities Greet and direct visitors, including vendors, clients, and job candidates, both in person and via telephone. Answer office phone calls, redirecting them as necessary. Coordinate office events, team meetings, client lunches, and other office-related events, maintaining appropriate calendars. Handle incoming and outgoing mail (FedEx, UPS, USPS, messengers) and perform tasks such as scanning, faxing, and copying. Manage office inventory, ensuring supplies are well-stocked and organized. Ensure the office remains tidy and presentable, including maintaining conference rooms, managing printers, and keeping the kitchen organized. Assist team members by resolving administrative issues and supporting client gift-giving processes. Send out stationery such as thank you notes, birthday cards, and anniversary gifts to clients. Other duties as assigned Required Qualifications: High School diploma or equivalent. 0-5+ years of administrative experience, preferably in a reception or clerical role in the financial industry. Preferred Qualifications: Excellent communication, organizational, and time management skills. Expert proficiency with Microsoft Office suite of products, Zoom, Teams and standard office equipment. Commitment to confidentiality and maintaining discretion. Ability to collaborate effectively in a team-based environment. High degree of professionalism in working with diverse groups of people, including senior executives, colleagues, community leaders and clients. Comfortable working in a fast-paced, dynamic environment. Display excellent time management skills. Adherence to compliance policies and procedures. Ability to exercise independent judgment in planning and prioritizing work Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Cerity Partners: Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance - day 1! 401(k) savings and investment plan options with 4%match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter Benefits Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to **************************. Applicants must be authorized to work for any employer in the U.S.

SUMMARY: The Executive Assistant to the Chief Executive Officer (CEO) serves as the principal administrative and clerical support to the CEO. This position performs a variety of administrative support tasks with changing priorities. Performance is evaluated by the CEO based on the timeliness, consistency, and quality of work performed as well as professionalism with which tasks are carried out. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Provides a warm and professional greeting to visitors and staff entering office; Composes and types correspondence; supports CEO with distribution of communications to staff; Routes and helps prioritize incoming mail and email to CEO; Organizes and maintains electronic and manual file systems, correctly files correspondence and other records; Answers and screens CEO telephone calls, and arranges conference calls. Coordinates manager's schedule and makes appointments; Greets scheduled visitors and conducts to appropriate area or person. Arranges and coordinates travel schedules and reservations; Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities; Conducts research, gathers information, and compiles reports; Provides assistance with documenting procedures and standard operating practices; Records and transcribes minutes of meetings; Copies or scans correspondence or other printed materials; Prepares outgoing mail and correspondence, including e-mail and faxes; Orders and maintains supplies, and arranges for equipment maintenance; Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer; Provides support for general administrative and human resources processes; Assist HR Manager with professional staff credentialing process; Works cooperatively with other department heads to attain goals and objectives of FCCHC; Conducts general administrative and clerical functions as assigned; Identifies opportunities to alleviate and support the CEO. QUALIFICATIONS: Bachelor's degree (B. A.) from four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience. Minimum of five years Administrative/secretarial experience Ability to type 60 or more words per minute Strong working knowledge of Microsoft Office platform Strong verbal and written communication skills; phone etiquette and professionalism COMPETENCIES: The competencies listed below are representative of the knowledge, skills, and/or abilities which must be consistently demonstrated for this job: Accuracy of Work - Completes all work with high quality and attention to detail. Avoids re-work and/or frequent need for corrections. Adaptable to Change - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Coachability - Responds to coaching feedback in a positive manner; desires to grow in role; follows through on improvement plans resulting in observable and measurable improvement. Communication- Communicates frequently (as-needed) with CEO, reporting to all necessary information, including project status, work-related issues or concerns, as well as concerns, questions, or suggestions. Compliance - Consistently complies with all established company standard operating processes and procedures. Cost Consciousness - Develops and implements cost saving measures; Conserves organizational resources. Customer Service - Creates a positive and professional impression over phone and for visitors; Responds promptly to internal and/or external customer needs; Meets commitments. Dependability and Follow-through - Follows through on requests and/or instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; proactively provides status updates; able to prioritize activities. Ethical Standards - Understands and models organizational core values (WHO WE ARE); Treats all people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically. Flexibility - Flexible in terms of role and schedule. Willing to work outside of normal schedule if needed. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of development opportunities; Asks for and offers help when needed. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Judgment - Models an effective decision-making process; Exhibits sound and accurate judgment. Motivation - Arrives prepared to work; Puts forth full effort; Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives. Problem Solving Skills - Identifies and resolves problems in a timely and effective manner; Gathers and analyzes information skillfully. Professionalism - Approaches and responds to others in a friendly and professional manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Maintains a professional appearance and demeanor. Quantity and Productivity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Technical Skills - Understands the technical aspects of functional area; Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Timeliness of Work Completion - Completes work on-time and on schedule; prioritizes, provides frequent unsolicited status updates regarding more involved projects. Written Communication - Writes clearly and informatively (grammar and spelling); Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. EDUCATION and/or EXPERIENCE: Graduation from Business or Technical School in secretarial training program. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS: Ability to apply basic concepts of mathematics and computations. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. OTHER SKILLS AND ABILITIES: Strong typing and phone skills. Intermediate- Advanced knowledge of core MS Office software (Outlook, MS Word, and Excel), basic familiarity with MS Excel. Fast learner with new software and information systems. PHYSICAL/MENTAL DEMANDS: The physical/mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear, sit, and use hands to handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, climb, balance on two feet, stoop, kneel, crouch, or reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include the ability to learn, adapt to changes, pay close attention to details, exercise discretion and good judgment, develop options and solutions to crisis and problems, gather and analyze facts, courteous and professional behavior, deal with stressful situations and adhere to company policies and procedures. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. RISK CLASSIFICATION LEVEL: I- (Job classification level in which employees have minimal risk to blood borne pathogens).

Preferred Qualifications Prior experience with PeopleSoft Financials. Experience as an administrative assistant. Work Schedule Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

Administrative Support Specialist (Bilingual English/Spanish) - Kinston, NC ColorCoat, Inc. - Kinston, NC Pay: $17.50/hour Hours: Full Time Schedule: Monday-Friday 5:30 AM to 2:00 PM About Us ColorCoat, Inc. is the largest paint and coatings applicator in the U.S., proudly serving major window and door manufacturers nationwide. Our Kinston, NC team is growing, and we're looking for a reliable, organized, and bilingual Support Specialist to help keep our plant operations running smoothly. If you enjoy helping people, staying organized, and being part of a high-energy production environment, this role is a great fit. Why You'll Love Working Here Stable and growing company Friendly environment where teamwork matters Meaningful work supporting both leadership and production teams Opportunity to grow your administrative skills Position Summary The Support Specialist assists the Plant Manager, HR, Payroll, and accounting teams with a variety of administrative duties. This role also supports employee communication and onboarding, making bilingual English/Spanish communication vital to the success of the plant. Essential Responsibilities Support timekeeping and attendance tracking in ADP Workforce Now Assist with safety meetings and document safety concerns Maintain first aid supplies and PPE stock Print and review daily hours reports to help reduce unnecessary overtime Issue purchase orders and manage shop supply needs Process sales orders and invoicing in NetSuite Communicate with customers regarding shipping/receiving needs Track On-Time and Complete performance metrics Support production floor operations as needed Assist with training and onboarding of new employees Ensure I-9s and onboarding documents are completed accurately Work with HR on recruiting needs for the plant Perform other administrative tasks as assigned Ensure newly hired employees complete the safety videos and introductions to the workforce Bilingual Requirement (Job-Related Need) This role requires fluency in both English and Spanish. The position must: Communicate clearly with the HR & Safety Manager in English Translate policies, instructions, and safety information for Spanish-speaking employees to ensure understanding and compliance What We're Looking For Strong verbal and written communication skills Ability to stay organized and manage multiple tasks Professional, dependable, and detail-oriented Experience in an administrative or support role (2-3 years preferred) Comfortable working in a fast-paced production environment Proficient with Microsoft Office, Excel, and general computer systems Experience with ADP or NetSuite is a plus High school diploma or GED required Physical Requirements Comfortable standing, walking, and moving around a production floor Ability to lift to 25 lbs. occasionally Ability to work in a louder manufacturing environment