Executive assistant jobs in Grand Forks, ND - 576 jobs

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Join Ecolab's corporate sustainability as a Sustainability Assistant. This position will collaborate closely with Ecolab's Chief Sustainability Officer to provide support for the sustainability team. This individual will be responsible for managing and prioritizing requests and ensuring all necessary reporting and correspondence is completed in a timely, accurate and professional manner. What's in it For You The opportunity to take on some of the world's most meaningful challenges within a team that values innovation and new ideas. The ability to make an impact and shape your career with a company that is passionate about growth. The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Eligible to enroll in benefits from day one - no waiting period for coverage What You Will Do Coordinate logistics and prepare presentation materials for speaking engagements for Ecolab's Chief Sustainability Officer Manage budget and expense documentation, invoice processing and communication with vendors Provide support with both domestic and international travel booking, calendar and email management, and coordination of multi-time zone conference calls Collaborate with Ecolab's Chief Sustainability Officer to prepare for regular team meetings, leadership updates and annual planning Support corporate responsibility reporting, including annual rankings, ratings and award submissions and the annual Growth & Impact Report Manage team inbox to support customer Requests for Information Event planning for Global Marketing and Communications and sustainability team events Provide support on other ad hoc projects as requested Provide back-up support to other members of the administrative team Position Details Hybrid work environment Monday - Friday, core business hours Work Location: Ecolab Global Headquarters (St. Paul, MN) Minimum Qualifications High School Diploma or GED 1 year of professional experience or significant internship experience Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) No Immigration Sponsorship available for this opportunity Preferred Qualifications Bachelor's degree in Environmental Studies or related field- completed or in progress Sustainability experience Organizes and manages time efficiently Takes initiative and responds promptly Works effectively within a team Ability to uphold confidentiality and effectively manage sensitive information Annual or Hourly Compensation Range The pay range for this position is $55,400.00 - $83,200.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws. Benefits Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. Potential Customer Requirements Notice To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to: - Undergo additional background screens and/or drug/alcohol testing for customer credentialing. - Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab. Americans with Disabilities Act (ADA) Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: * Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. * Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. * Assess and manage the flow of information, communications, and access to the President in line with identified priorities. * Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. * Supports initiatives of the executive office and President in the form of an advocate or change champion. * Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: * Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. * Coordinate cross-functional meetings, accounting for participants' time zones and preferences. * Proactively identify and resolve scheduling conflicts with diplomacy and tact. * Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. * Collaborate closely with other support staff and teams to streamline company-wide scheduling. * Block off strategic thinking, planning, and personal time for the President. * Ensure timely reminders and follow-ups for crucial appointments and commitments. * Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: * Coordinate logistics for dinners, conferences, and trainings. * Prepare background information on attendees * Oversee the invitation and RSVP process. * Ensure required resources and materials are ready. * Facilitate communication between involved parties. Current Inbox Management: * Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. * Draft, proofread, and send emails on behalf of the President when required. * Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. * Delegate emails and requests to appropriate departments or team members when necessary. * Monitor and track critical follow-ups and commitments derived from email communications. * Handle sensitive and confidential information with discretion. * Continuously review and optimize email filtering rules and automated processes. * Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: * Arrange flight and accommodation bookings. * Organize transportation (e.g., car rentals, airport transfers). * Prepare detailed itineraries. * Handle visa and travel documentation as needed. * Coordinate with local contacts or representatives. Compose and Edit Correspondence: * Draft letters, memos, and other communications. * Proofread documents for accuracy and tone. * Format content according to company standards. * Handle sensitive and confidential information with discretion. Project Management: * Oversee and execute key projects for the President and executive team. * Collaborate cross-functionally to ensure project success. * Track progress, ensuring milestones are met on time. * Proactively address and mitigate potential roadblocks. * Report updates and provide recommendations as needed. Data Entry: * Input data accurately and efficiently. * Update and maintain records. * Ensure data integrity and consistency. * Regularly backup and archive data. AI Tools & Digital Proficiency: * Operate and integrate AI-powered tools for scheduling, correspondence, and task management. * Analyze AI tool performance metrics to optimize productivity and efficiency. * Stay informed on the latest AI and automation trends to recommend potential integrations. * Collaborate with IT teams to troubleshoot and refine AI tool implementations. * Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: * Organize and declutter physical office spaces. * Streamline digital file storage for easy access. * Implement systematic file naming and storage conventions. * Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): * President's calendar, inbox, and logistics run smoothly with minimal disruption. * President is consistently prepared for meetings, travel, and decisions. * Personal and professional commitments are integrated seamlessly. * President experiences reduced stress and increased focus. Transformational (Stretch Performance): * The EA proactively anticipates Presidents and organizational needs. * The President operates primarily in high-leverage areas due to EA foresight and management. * Cross-functional projects are executed smoothly because of EA influence. * The EA is recognized as a strategic partner, not just a support role. Qualifications Education * Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. * In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills * 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. * Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. * Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. * High proficiency with Microsoft, virtual meeting tools, and project tracking. * Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required * Professional, respectful, and team-oriented. * Discreet and trusted with sensitive information. * Strategic thinker with strong judgment. * Composed under pressure, unflappable, and resilient. * Strong communicator, relationship-builder, and cultural ambassador. * Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. * Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) * Incentive Plans * 401(k) with employer contribution and match * Employee Stock Purchase Plan with employer match * Paid Time Off (Vacation and Sick Time) * Paid Holidays * Tuition Reimbursement Program * Employee Assistance Program (EAP) * Wellness Program * Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

Title: Executive Assistant The Executive Assistant provides comprehensive administrative and operational support to senior leadership while ensuring the organization runs efficiently. This role combines high-level executive support with office management and administrative oversight, serving as a central point of coordination across daily operations and cross-functional teams. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities with accuracy, discretion, and professionalism. This position requires flexibility to work outside of standard business hours (8:00 a.m. - 5:00 p.m., Monday through Friday) as needed to support executive and organizational demands , contributing to a well-run, efficient, and professional corporate environment. About Acme Tools Since 1948, Acme Tools continues to be a premier retailer of tools and equipment at our locations in North Dakota, Minnesota, and Iowa and online by serving contractors, woodworkers, and do-it-yourselfers with a wide selection of tools and equipment from all the major manufacturers. As a family-owned operation for over 75 years, we are employee centric, family-friendly, community involved, and growth minded. You'll Enjoy: On-the-Job Training Professional Development Programs and Training Competitive Pay Generous PTO - Start accruing PTO on your 1st day Paid Holidays - We are closed the 6 major holidays of the year Maternity Leave partially paid with our Short-Term Disability Work Environment where team members take pride in their work and can see their impact on the company Employee Discounts Progressive Growth Opportunities We Also Provide: Medical, Dental and Vision insurance plans to fit any lifestyle & family Medical & Dependent Care Flexible Spending Accounts Accident, Cancer, and Critical Illness supplemental insurance programs 100% Company-paid Short- and Long-term Disability 401(k) Program and Company Matching 100% Company-paid Group Life Insurance 1x your annual wage Additional Voluntary Life Insurance What You'll Take Ownership Of: Oversee daily office operations to ensure a smooth, organized, and efficient work environment. Own and manage domestic and international travel arrangements, including itineraries, accommodations, and transportation. Manage procurement, inventory, and stocking of office, breakroom, and equipment supplies, coordinate with vendors and service providers. Maintain office policies, procedures, files, records, and confidential information with accuracy, discretion, and professionalism. Greet employees, visitors, vendors, and clients; manage incoming and outgoing communications including phone calls, emails, Teams messages, mail, packages, and shipping/receiving. Ensure compliance with company standards, security protocols, and maintain a clean, well-functioning, professional office environment. Provide high-level administrative support to senior leadership, including complex calendar management, meeting coordination, event planning, and logistics. Screen and prioritize phone calls, emails, and correspondence, handling sensitive communications with discretion. Support administrative projects, office initiatives, audits, and approval workflows related to inventory, vendors, and internal systems. Assist with expense tracking, account reconciliation, approvals, budgeting, and basic bookkeeping tasks. Coordinate closely with the existing administrative team to align priorities, ensure coverage, and support efficient workflows across executive and office operations. Oversee office budgets, vendor accounts, and purchasing platforms, ensuring data accuracy and timely follow-up on open orders. Supervise and support administrative staff as needed, delegating tasks and ensuring completion of daily responsibilities. Assist with planning and executing company meetings, corporate events, and holiday celebrations. Plan, prepare, and coordinate meals twice per week for the corporate office, including food preparation, and ensure a clean and organized kitchen setup. Perform all other duties as assigned. Qualifications: Previous experience in travel planning, with demonstrated responsibility for organizing and managing travel logistics. Hands-on experience with group travel coordination, including registrations, booking coordination, and managing arrangements for multiple participants. Bachelor's degree or equivalent professional experience preferred. Familiarity with QuickBooks and its features. 5+ years of experience as an executive assistant, administrative assistant, or office management role supporting senior leadership. Proven ability to manage complex calendars, meetings, travel arrangements, and executive communications. Strong organizational and time-management skills with the ability to prioritize multiple tasks in a fast-paced environment. Exceptional attention to detail and accuracy in handling documents, data, and internal systems. Demonstrated professionalism, discretion, and ability to handle confidential and sensitive information. Excellent written and verbal communication skills with a polished, customer-service-oriented demeanor. Experience coordinating office operations, vendors, procurement, inventory, and administrative processes. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and/or Google Workspace; experience with purchasing, expense, or travel platforms preferred. Ability to work independently while collaborating effectively with cross-functional teams and administrative staff. Strong problem-solving skills with a proactive, solution-oriented mindset. Experience supporting meetings, events, and corporate initiatives from planning through execution. Employment offers are contingent on drug-screen and background check. This position works in-office at our corporate office in Grand Forks, ND. Acme Tools is an equal opportunity employer. Small Town Friendliness. Big City Amenities. Find out why living in Grand Forks is way cooler than you think at **************************

Brand Overview:maurices is a women's apparel retailer that celebrates feel good fashion for real life. It's committed to its service with style promise and offering affordable fashion that takes women from workday to weekend and all of life's adventures in between. With inclusive sizing from 0-24, maurices is famous for its versatile styles including key categories such as denim, dresses, tops, and more. Established in 1931, maurices operates 935 stores in communities across North America. Discover even more fashion at maurices.com.Ready to apply? We currently have an opportunity for a Executive Assistant II to join our team located at our Corporate Office-maurices-Duluth, MN 55802. Ready to help bring feel good fashion for real life™ to hometowns across North America? Join our family of amazing individuals in our corporate office in Duluth, Minnesota, ranked one of the Top 100 Best Places to Live in 2019. Since 1931, we've helped women look and feel their best every day - making maurices not only a special place to shop, but a great place to work and connect. Apply today! Position Overview: Role Purpose: As an Executive Assistant II at maurices, you will provide high-level administrative support to senior executives and play a key role in ensuring the smooth operation of administrative functions. This position requires a proactive, detail-oriented, and highly organized individual who thrives in a fast-paced environment. Key Responsibilities: Essential Duties and Functions: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership. Prepare and edit correspondence, reports, presentations, and other documents with a high degree of confidentiality, accuracy, and professionalism. Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. Organize and support company events, leadership meetings, and off-site retreats. Maintain confidentiality and handle sensitive information with discretion. Track and manage departmental budgets, invoices, and expense reports. Assist with special projects and initiatives as needed. Support administrative operations including office supply management, vendor coordination, and facilities requests. Business travel may be two to three times per year. Education/Skills and Experience Requirements: 3-5 years of experience in an executive assistant or senior administrative support role. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint). Excellent written and verbal communication skills. Ability to manage multiple priorities with a high level of accuracy and attention to detail. Proven ability to work independently and as part of a team. Professional demeanor and strong interpersonal skills. Location:Corporate Office-maurices-Duluth, MN 55802Position Type:Regular/Full time Pay Range: Annual Salary: $55,000.00 - $65,000.00Equal Employment Opportunity The Company is committed to hiring and developing the most qualified people at all levels. It is our policy in all personnel actions to ensure that all associates and potential associates are evaluated on the basis of qualifications and ability without regard to sex (including pregnancy), race, color, national origin, religion, age, disability that can reasonably be accommodated without undue hardship, genetic information, military status, sexual orientation, gender identity, or any other protected classification under federal, state, or local law. We do not discriminate in any of our employment policies and practices. All associates are expected to follow these principles in all relationships with other associates, applicants, or others with whom we do business.

Save time and apply through your LinkedIn account. Click the Apply with LinkedIn button and your LinkedIn profile will be imported into our site. In order to move forward, you will need to create an account. Your password must be eight characters long, contain at least one special character, one capital letter and a number. We look forward to discovering your talents. Welcome to an inspired career. At Halozyme, we are reinventing the patient experience and building the future of drug delivery. We are passionate about the important work we do and constantly strive to do more. We embrace transformation and work hard to innovate for the future. We do this together, as One Team - we rise by lifting others up and believe in the power of working together for the collective win. That's why we need you-to help us make a significant impact by taking on increasingly complex challenges, leaping beyond the status quo, advancing our mission and making our One Team culture thrive. Join us as a Senior Executive Assistant, and you'll be part of a culture that welcomes diversity, thinks differently to solve problems, works collaboratively as one team, and delivers meaningful innovations that impact people's lives. How you will make an impact The Senior Executive Assistant is responsible for all secretarial and administrative duties for top organization executives and makes administrative decisions, handles correspondence, maintains files, makes appointments and serves as a liaison with the other departments, as required. They handle details of a highly confidential and critical nature and may have some project administration responsibilities. In this role, you'll have the opportunity to: Demonstrate ownership and accountability for results, along with forward thinking/leadership and collaborates with all team members and executives Arrange high visibility meetings that involve planning and coordinating internal/external attendees and meeting facilities Plan and organize large meetings, retreats, and/or annual events Prioritize organizational needs regarding meetings, timeframes, and deadlines while exercising delegated authority to speak on behalf of your supervisor regarding a variety of administrative and programmatic matters Prepare agendas, presentations and correspondences Apply and implement internal policies, liaise with key departments, identify opportunities for process improvement, and recommend special projects and initiatives related to general business administration Plan, coordinate, and initiate actions necessary to implement administrative and group decisions and recommendations. Assist with developing, articulating and documenting short and long-term goals and objectives and tracking progress toward meeting those goals and objectives Balance conflicting priorities to manage workflow, ensuring the completion of essential projects and meeting critical deadlines Track and monitor pending issues for follow-up Independently lead highly complex assignments where independent action, "judgement calls" and high degree of initiative are required in resolving problems and developing recommendations Work effectively without frequent and direct supervision or guidance Understand business impact of issues and respond with appropriate actions To succeed in this role, you'll need: High School diploma. College Degree preferred (An equivalent combination of experience and education may be considered) Demonstrates deep understanding of the Company's business principles as well as an understanding of the overall industry in which the business operates Deep knowledge and understanding of business and management principles. Researches critical business information in timely fashion Speaks with confidence using clear, concise sentences and is easily understood, and understands the most important aspect of communication is the act of listening Demonstrates strong oral presentation and critical thinking skills, as well as successful negotiation and persuasion skills. Reasons logically, analyzes and develops recommendations to resolve operating and organizational issues (might fall under planning & organization or job complexity/content) and initiates changes to work processes to improve efficiencies and performance. Produces well thought-out, professional correspondence free of grammatical and spelling errors. Ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate. Correspondence is of high quality, error-free, and aligned to organization standards Has frequent contact with employees at all levels within the company and exhibits collaborative and interpersonal skills to work effectively with large variety of personalities. Also interacts with a wide variety of professionals outside the company, such as investors, physicians, patients, Regulatory agencies and vendors. Demonstrates excellent interpersonal skills including a professional and diplomatic demeanor. Demonstrates maturity, tact and diplomacy in interactions with colleagues, stakeholders, board members, investors, physicians, patients, Regulatory agencies and vendors Maintains positive demeanor, composure and flexibility in highly dynamic and changing environment and establishes a work environment that engages and motivates the entire team Software Knowledge: Possess expert knowledge in the following office technologies - Microsoft Outlook, Word, Excel, PowerPoint as well as other software system(s) required to support the executive In return, we offer you: Full and comprehensive benefit program, including an Employee Stock Purchase Program and 401(k) matching. Opportunities to grow in a culture that prioritizes learning, development and progression through in-house programs and tuition reimbursement. A collaborative, innovative team that works as one to amplify your impact-on your career, the work you do and patients' lives. The most likely base pay range for this position is $46 - $64 per hour. Several factors, such as experience, tenure, skills, and particular business needs, will determine an individual's exact level of compensation. Base salary is only one element of employee compensation at Halozyme. Total compensation could include bonuses, sales incentives, and equity awards. Halozyme, Inc. is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Accessibility and Reasonable Accommodations: Halozyme is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans during our application process. If you need assistance or accommodation due to a disability, contact Human Resources at ******************. To view all our open positions, please visit our career page. Additionally, our benefit offerings can be found here.

Support Staff EA/Paraprofessional Subs Location: Foley Public Schools DIstrict Hours needed: Varies on positions Rate of Pay: $14.94 per hour Position Summary: Subbing as an EA/Paraprofessional for our District. You will perform basic duties such as: Work directly under the supervision of a special education teacher and/or the school principal. Successful applicants will supervise and work with students with physical, intellectual, and/or behavioral disabilities. Qualifications: Clear background check must be completed prior to starting with the District. General and basic training may be needed per position. The district will provide any training necessary for the desired positions Application procedure: Interested applicant must complete an application within the Frontline Application Portal, which can be found via the job posting on the Foley Public Schools website: **************** If you have any questions regarding this position, please contact: Kelly Gorecki, Administrative Assistant/HR/MARSS Coordinator, ************************ Application Deadline: Open until filled

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

Job: Executive Assistant to the President and Board Company: Land Bank Twin Cities Land Bank Twin Cities | Full-Time, Onsite (Hybrid after 90 days) What's in it for you? If you thrive at the intersection of executive leadership and board governance and love being the person who makes complex organizations run smoothly, this role was built for you. You will be a trusted partner to the President, the central point of contact for an engaged Board of Directors and play a vital role in advancing our mission to transform communities. You will have real influence, high visibility, and the opportunity to apply your governance expertise in a meaningful nonprofit real estate environment. After a 90-day onboarding period, a hybrid work option is available. The Role The Executive Assistant & Board Liaison provides high-level administrative and organizational support to the President while ensuring excellence in board governance processes. This role serves as the administrative backbone for executive leadership, managing priorities, complex scheduling, and confidential matters, while acting as the primary liaison between the President, Board of Directors, and key stakeholders. You will collaborate closely with the Chief of Staff and Operations Manager and play a critical role in aligning executive operations, board activities, and strategic priorities. What You'll Do Executive Support Manage the President's complex calendar, travel, correspondence, and meeting logistics Prepare agendas, briefing materials, presentations, and reports Track action items and proactively manage priorities to maximize executive effectiveness Coordinate with Chief of Staff to align President's calendar with strategic priorities and board materials preparation Board Governance & Liaison Serve as the primary point person to the Board of Directors Coordinate all board and three standing committees (Executive, Nominating, Finance & Transaction) meetings, including agendas, materials, voting, minutes, and follow-up Apply strong knowledge of nonprofit board governance and Robert's Rules of Order Maintain board records, resolutions, compliance filings, and governance calendars Support board onboarding, relationship-building, and use of board portal software Organizational & Administrative Leadership Support leadership team meetings, strategic planning, and organizational initiatives Coordinate executive-level events and external stakeholder engagements Assist with special projects, development activities, and organizational communications What You Bring 5+ years of executive assistant experience supporting senior or C-suite leadership Demonstrated board governance experience (agendas, minutes, voting, compliance) Strong knowledge of Robert's Rules of Order Exceptional organizational, communication, and relationship-building skills Experience with board software (Boardable preferred) Background in real estate, finance, community development, or mission-driven organization, strongly preferred Work Schedule | Compensation: Full-time (40 hours/week) with core office hours Monday-Friday, 9:00 AM-3:30 PM First 90 days onsite in St. Paul, hybrid option thereafter Salary range is $67,000 - $73,000 Benefits at Land Bank Twin Cities: Comprehensive medical, dental, and vision insurance Pediatric dental insurance Flexible Spending Account (FSA) and Health Savings Account (HSA) options Employer-provided life/AD&D insurance 401(k) retirement match Paid time off for vacation, personal leave, and holidays About Land Bank Twin Cities Land Bank Twin Cities confronts racial and economic inequities by transforming how real estate is owned, developed, and preserved in the Twin Cities. We operate as a social impact real estate and finance intermediary, using land, capital, and strategy to prevent displacement, preserve community ownership, and advance racial equity. When market forces move too fast or exclude communities from opportunity, we step in. Through strategic land acquisition, flexible community lending, and targeted property interventions, we create pathways to community-controlled We Make it Easy Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees. As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce. We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

Job Description At Minnesota Cannabis Services, we're not just building businesses - we're building the people who make them great. Our team partners with leading operators across cultivation, manufacturing, distribution, and retail to deliver world-class expertise in legal, finance, analytics, marketing, HR, and technology. We're looking for professionals who take pride in their work, move with purpose, and thrive in fast-changing environments. The kind of people who hold themselves to high standards, think creatively, and find satisfaction in solving hard problems. When you join our team, you'll work alongside some of the most experienced leaders in the industry - professionals who share their knowledge freely and lead by example. You'll be challenged, supported, and trusted to take ownership of meaningful work that shapes the future of one of the fastest-growing industries in America. About the Opportunity This is not your typical administrative role. As the Executive Assistant to the COO of a rapidly growing multi-state cannabis operator, you'll gain hands-on experience in how real businesses are built, scaled, and led at the highest levels. You'll work side-by-side with a C-suite executive who values drive, precision, and initiative-offering direct mentorship in entrepreneurship, leadership, and business strategy. If you are an ambitious, competitive, and disciplined young professional looking for a fast track to executive-level exposure, this role represents an unparalleled opportunity to accelerate your career. You'll be embedded in daily operational decision-making and cross-departmental projects that shape the future of one of the nation's fastest-growing cannabis companies. Key Responsibilities Manage and prioritize the COO's calendar, meetings, and communications across multiple business units. Track and follow up on initiatives and directives with department heads and project teams. Support business development, negotiations, and strategic planning activities. Conduct data entry, research, and documentation for executive projects. Prepare reports, summaries, and presentations for internal and external stakeholders. Manage information flow and maintain alignment between the COO, Directors, and senior managers. Assist with project management, ensuring milestones and deliverables are achieved on time. Support in reviewing key operational metrics, financial summaries, and pipeline initiatives. Who You Are Highly ambitious and goal-driven; thrives in a fast-paced, high-expectation environment. Confident communicator-professional, persuasive, and capable of representing the COO in high-stakes interactions. Intellectually curious and hungry to learn about entrepreneurship, leadership, and business operations. Organized, efficient, and proactive in anticipating needs before they're stated. Values integrity, accountability, and results over rhetoric. Comfortable handling confidential information with absolute discretion. Qualifications Bachelor's degree in Business, Finance, Communications, or related field (or equivalent experience). 2+ years of professional experience in business administration, project coordination, or operations. Exceptional written and verbal communication skills. Proven ability to manage competing priorities and meet tight deadlines. Strong analytical, organizational, and follow-through abilities. High proficiency in Google Workspace and Microsoft Office; CRM or ATS experience a plus. Why Join Us At our company, competitiveness drives innovation and meritocracy fuels advancement. We reward results, not tenure, and empower those who take ownership and deliver. Working directly with the COO means daily exposure to decision-making at the highest level-offering insights into scaling multi-state operations, managing high-performing teams, and executing complex projects. If you've ever wanted to understand how great companies are built from the inside out-and you're willing to work hard, stay disciplined, and learn fast-this is where your professional foundation will be forged. How to Apply Submit your resume and a cover letter describing what drives you and why this opportunity excites you. At Minnesota Cannabis Services, we believe great teams are built on trust, initiative, and follow-through. We invest deeply in our people - providing mentorship, on-the-job training, and opportunities for advancement across multiple sectors of the cannabis industry. Here, you'll be part of a high-performing culture that values precision, reliability, and continuous improvement. Every project is a chance to grow your skills, strengthen your leadership, and contribute to something that matters. If you're driven, resourceful, and ready to make an impact, we want you on our team. Apply today and take the next step in your career with Minnesota Cannabis Services.

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant to the Associate Vice President (Administrative Assistant III) position within University Advancement. This position will work on the Minneapolis campus, with occasional work on the St. Paul campus. This is a forward-facing role that requires an on-site presence. The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission. JOIN OUR COMMUNITY The University of St. Thomas offers a competitive and comprehensive benefits program, which includes: Tuition Remission for employees, spouses, and dependents Generous Retirement Contributions to support your future Comprehensive Health Coverage including medical, dental, and vision Fully Paid Insurance: disability, life, and AD&D Paid Parental Leave to support growing families Salary Range: $19.95 to $25.00 an hour The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information. JOB SUMMARY The Administrative Assistant (Admin Assistant III), provides high-level administrative support to the Associate Vice President(s) and other members of the University Advancement team. Primary responsibilities include scheduling appointments and managing calendars; preparing complex documents of a highly confidential nature; leading or participating in special, repetitive, and on-going projects; managing correspondence; providing internal and external customer service; and reconciling/approving expenses. This position serves as the primary manager of the Minneapolis office for University Advancement, managing requests related to the workspace and supporting the team. Work direction for the role will be provided by the Associate Vice President(s) and project requests will come from members of the University Advancement team. This is a full-time in-person position located on the Minneapolis campus. ESSENTIAL FUNCTIONS 1. Manage the Associate Vice President(s)'s calendar for all activities, meetings, reservations, and travel; coordinate and prepare materials for meetings the Associate Vice President(s) attends or leads including agendas, minutes, reports, presentations, online research, room reservations, and catering requests. Manage expense reporting. Assure the preparation and proper recording of call reports for development work involving the Associate Vice President(s). Manage small constituent and team gatherings. Support the Associate Vice President(s) in scheduling large group and recurring meetings, prepare materials for meetings. Manage expense reporting. Support committees and projects as requested. Prepare letters, donor acknowledgements, e-mail correspondence, memos, presentations, and other documents as needed; complete writing projects; transcribe and prepare clean text; edit and proof correspondence, proposals, and summaries. Assist Associate Vice President(s) with initiative and projects as requested; manage procedures and processes, including purchases and payments, requests for services, and managing department rosters for subscriptions; reconcile and approve expenditures; oversee and implement change in office operations; ensure equipment, materials and space are used effectively. 2. Manage University Advancement on-boarding, off-boarding, office move requests, organization chart updates, phone list updates, training/professional membership access and other staffing and facilities-related processes. 3. Manage the Minneapolis University Advancement Office ensuring the space is well-organized, professional, and welcoming for team members and external guests. Order supplies. Manage office contracts and equipment. 4. Provide project support to members of the University Advancement team. 5. Provide seamless back-up to the Executive Assistant to the Vice President of University Advancement position. Maintain excellent working relationships with all members of the University Advancement staff, the internal university community, and donors; assist with fostering a team dynamic within the advancement office. 6. Other duties as required. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent Three years of administrative support experience Preferred Qualifications Post-secondary work HOW TO APPLY All interested candidates must apply online at ******************************* Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application. In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening. Official job posting is available at **********************

The Nemetschek Group is a pioneer for the digital transformation in the AEC/O industry and focuses on the use of open standards (OPEN BIM). As one of the world's leading groups in this industry, the Nemetschek Group increases the quality in the construction process with its intelligent software solutions and improves the digital workflow of all those involved in the process. As a result, buildings can be planned, built, and operated more efficiently, sustainably and with less impact on resources. About this Role We are looking to hire an experienced Executive Assistant (m/f/d) who will support the Chief Information Officer (CIO) and the Chief Information Security Officer (CISO). This role requires a highly organized and proactive person with extensive experience supporting C-level leadership, adept at managing complex calendars, high‑stakes meetings, and confidential communications to keep executives focused on strategic priorities. You will be known for anticipating needs, streamlining workflows, and building strong cross‑functional relationships that enable faster, more informed decision‑making at the top level. This role reports into the Group CIO and needs to be based in Munich, where the Nemetschek HQ is located. Responsibilities: * Assist in preparing for meetings, including gathering relevant materials and background information on agenda items, preparing documents and reports * Schedule and organize meetings, ensuring all logistical details are handled (such as venue arrangements and technology setup), manage travel arrangements, expense management and administrative tasks * Act as a liaison between the CIO, CISO, and stakeholders including internal executives, direct reports, and external clients. Ensure information flow and alignment on priorities and agendas * Proactively improve processes and anticipate needs * Maintain and ensure confidentiality regarding sensitive information and ensure compliance with governance policies * Organize events and organizational summits * Coordinate special projects as directed Qualifications: * Vocational training/education next to 3+ years of experience as an executive assistant in a fast-paced environment * Business fluent in German and English (written and spoken) * Exceptional organizational and time management abilities * Advanced proficiency in Microsoft Office Suite * Proficiency with a range of tools and technologies with learning ability to incorporate new ones * Strong problem-solving skills and attention to detail * Proactive mindset with ability to work independently * Excellent communication and interpersonal skills * Discretion in handling confidential information * Comfortable with AI-powered productivity tools (e.g., scheduling, transcription, project management) * Ability to identify new solutions to streamline workflows * Willingness to learn and adapt to new technologies * Self-starter with a keen eye for process improvement Why Nemetschek? * Impact: We offer you a diverse position in a motivating work environment where you can realize your ideas. * Sustainable Growth: In our sustainably growing and innovative company you have the chance to develop yourself further. * Culture: With us you work in an international team with flat hierarchies and short decision-making processes, in which you can make a difference. * Work-Life-Balance: We offer you various benefits in the areas of sports, nutrition, childcare and much more. * Health: The health of all employees is important to us, which is why we offer you a wide range of health and preventive care services. * Hybrid Way Forward: Through mobile working and variable working hours without core working hours, we enable you to be flexible, both professionally and privately. We, the Nemetschek Group, are a global organization with employees from 60 nations. For us, diversity, equity, inclusion, and belonging are the keys to unleashing our full potential and driving true innovation. We can best support our customers in shaping the world through a diverse culture. We aim to treat EVERYONE with respect and appreciation, regardless of differences. Valuing diverse opinions and creating equal opportunities for all is of the utmost importance for us as an organization, and as individuals. #Nemetschek #LI-KW1

Join Our Team as an Executive Assistant at Starion Bank in Bismarck! Are you a customer-focused, disciplined, and ethical individual with a passion for inspiring others? If so, we want you on our team at Starion Bank! Why Starion Bank? As a growing community bank, we pride ourselves on local leadership, personalized service, and deep community loyalty. We're not just a bank; we're a place where you can thrive both professionally and personally. Position: Executive Assistant Location: Bismarck, North Dakota Key Responsibilities: Provide administrative support to the President Schedule appointments, meetings and other events, make travel arrangements, prepare and maintain documents and reports. Prepare, process and track expense reports, invoices, and reimbursements Draft correspondence and ensure timely and accurate communication on behalf of the President Serve as liaison between President and internal/external stakeholders, always maintaining confidentiality. Qualifications: Demonstrated experience in administrative assistant tasks and confidentiality, typically acquired through three to five years of similar or related experience. Excellent organizational, multitasking skills and time management skills A team player with strong written and oral communication skills Demonstrates adaptability and self-direction What We Offer: Competitive Salary: Your hard work deserves great pay! Comprehensive Benefits: Including health, life, dental, vision, and a health savings account. Retirement Planning: 401K and profit-sharing options. Incentives: Annual Incentive Compensation Program available for all benefit eligible employees Work-Life Balance: Paid vacation and holidays. Recognized Excellence: Join a team recognized as the “Best of the Best” by Independent Bankers magazine! Ready to Make a Difference? If you're ready to take the next step in your career and be part of a community-focused bank, apply today at ******************** Starion Bank- Taking You Farther. Apply now and become a vital part of our team! Starion Bank is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities .

We are seeking a Lead Legal Executive Administrator in our Brooklyn Park, MN Location. We are seeking a highly skilled and experienced Lead Legal Executive Administrator to provide comprehensive support to our Chief Legal Officer and Sr Vice President for Government Relations (CLO) who also manages the Compliance and Security functions. The ideal candidate will have a strong background in administrative legal support, excellent organizational skills, and keen attention to detail. Key Responsibilities: * Provide day-to-day administrative support to the CLO, including complex calendar management, scheduling meetings/meeting coordination, coordinating domestic & international travel arrangements and expense reporting. * Proofreading and formatting legal documentation including supporting the preparation of board materials, executive committee updates, meeting handouts and other leadership reports. * Handle confidential information with discretion and professionalism. * Liaise with internal and external stakeholders on behalf of the CLO. * Answer phone inquiries, directing calls, and providing basic company information. * Be highly effective at performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, collating, etc., as needed. * Plan/organize and implement events such as meetings, business lunches, or client dinners. * Act as manager and gatekeeper for executive time, balancing competing priorities and anticipating needs. * Be willing and able to travel nationally and internationally when required (although not anticipated to be more than a few trips per year) YOU MUST HAVE: * High School Diploma/GED * Minimum 7+ years of administrative experience supporting C-suite or senior executives; experience in legal, compliance, or government relations environments strongly preferred. * Due to Contractual requirements, must be a U.S. Citizen and hold a valid U.S. passport. WE VALUE: * Bachelor's degree * Discretion and Integrity: Ability to handle highly confidential information with professionalism and trustworthiness. * Collaborative Mindset: Comfortable liaising with internal and external stakeholders across all levels and functions. * Adaptability: Ability to work in a fast-paced environment and adjust to shifting priorities without losing focus. * Strong Communication Skills: Clear, professional verbal and written communication for interacting with executives and team members. * Process Discipline: Demonstrates strict adherence to legal and compliance protocols while maintaining efficiency. * Proactive Risk Awareness: Understands the importance of compliance and can flag potential issues early. * Problem-Solving Ability: Anticipates needs and resolves issues before they escalate. * Professional Presence: Represents the CLO's office with confidence and diplomacy. * Tech Savvy: Comfortable with legal technology tools and standard office software for reporting and document management. * Proven experience as an executive administrator or in a similar role. * Strong legal background or experience supporting legal professionals. * Excellent organizational and time-management skills. * Proficiency in Microsoft 365 Suite and other relevant administrative software, e.g. Navan, Envoy or similar. * Strong communication and interpersonal skills. * Ability to work independently and as part of a global team. * High level of discretion and confidentiality. $88,000 - $110,000 a year Compensation & Benefits: Non-Incentive Eligible The pay range for this role is $88,000 - $110,000 annually. Actual compensation within this range may vary based on the candidate's skills, educational background, professional experience, and unique qualifications for the role. Quantinuum is the world leader in quantum computing. The company's quantum systems deliver the highest performance across all industry benchmarks. Quantinuum's over 650 employees, including 400+ scientists and engineers, across the US, UK, Germany, and Japan, are driving the quantum computing revolution. By uniting best-in-class software with high-fidelity hardware, our integrated full-stack approach is accelerating the path to practical quantum computing and scaling its impact across multiple industries. By joining Quantinuum, you'll be at the forefront of this transformative revolution, shaping the future of quantum computing, pushing the limits of technology, and making the impossible possible. What's in it for you? A competitive salary and innovative, game-changing work Flexible work schedule Employer subsidized health, dental, and vision insurance 401(k) match for student loan repayment benefit Equity, 401k retirement savings plan + 12 Paid holidays and generous vacation + sick time Paid parental leave Employee discounts Quantinuum is an equal opportunity employer. You will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. Know Your Rights: Workplace discrimination is illegal We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Executive Assistant will provide first-class and comprehensive administrative support to the Executive Leader, as assigned. This role will coordinate day-to-day activities, manage administrative needs, ensure timely flow of information, and facilitate regular and timely communication as instructed. The Executive Assistant will be responsible for anticipating and executing on the demands of the Executive Leader while acting as a gatekeeper to manage schedules, availability, and to protect time. The Executive Assistant partners with their Executive Leader by gathering and conducting preliminary analysis of information from multiple stakeholders to assist in meeting preparation, as well as to measure and provide progress updates and/or summaries on projects and strategic initiatives. The Executive Assistant will organize and prioritize tasks independently and with discretion, using sound judgement to ensure efficiency. The nature of the work performed requires a thorough knowledge of organizational functions, people, programs, and projects. To be successful in this role, the Executive Assistant demonstrates a high level of interpersonal skills and accommodates working styles and perspectives of diverse individuals across all levels of the organization. They will work in partnership with internal and external stakeholders on various tasks of a sensitive or confidential nature on a regular basis. We believe everyone is a leader! This role will be responsible for bringing our vision of creating a better living for our customers and our communities to life. They will focus on delivering exceptional customer service and quality that is the differentiator in ensuring all customers truly feel we are creating a better living for them. The Executive Assistant will take pride in serving others and delivering a caring and professional experience for our residents, our tenants, our client-owners, our investors, and our fellow team members. Starting pay $25.00 per hour (and more based on relevant experience). This role is located in-office at our Fargo, ND Home Office and is required to work Monday through Friday 8am-5pm. Who You Are: You embrace change and adapt quickly, seeing shifting priorities as opportunities to learn and grow. You feel comfortable engaging with leaders at all levels and know how to make those interactions meaningful. You thrive on staying organized and bringing clarity to complexity, juggling priorities with confidence and calm under pressure. You deliver exceptional experiences-professional, responsive, and genuinely committed to helping others succeed. You understand how processes connect to big-picture success and love making systems work smarter. You take initiative and turn vision into action, moving projects forward without waiting for direction. Job Duties Include: Coordinate day-to-day activities, manage the designated Executive Leader needs, ensure timely flow of information, and facilitate regular and timely communication as appropriate. Responsible for anticipating and executing on the demands of the Executive Leader while acting as a gatekeeper to manage schedules, availability, and prioritization of conflicting needs. Handle tasks expeditiously and proactively; follow through on work to successful completion, often with deadline pressures. Organizing and prioritizing tasks independently and with discretion, using sound judgement to ensure efficiency. Monitor email communication for the designated Executive Leader by reading, researching, and routing correspondence appropriately. Perform expense reconciliation for the designated Executive Leader. Partnering with their Executive Leader by gathering and conducting preliminary analysis of information from multiple stakeholders to assist in meeting preparation, as well as to measure and provide progress updates and/or summaries on projects and strategic initiatives. Working in partnership with internal and external stakeholders on various tasks of a sensitive or confidential nature on a regular basis. Compose, compile and/or proofread written communication, presentations, and reports (adhoc and recurring) for the designated Executive Leader to ensure accuracy and completeness. Schedule, prioritize, initiate, and provide logistical support for conference, video and in-person internal and external meetings and events. Provide assistance on projects and initiatives which includes gathering information from multiple internal and external stakeholders. Compile information and conduct preliminary analysis and maintain reports as requested. Assist with follow-up on outstanding action items to ensure projects and initiatives stay on track. Coordinate travel arrangements including car, air, lodging, meal, and meeting logistics. Act as Project Manager for special projects as assigned by the Executive Leader. Provide investor-related support during busy times as requested by the Investor Relations department. Create goals, processes, and habits to succeed in your personal growth and development. Experience and Education: High School Diploma or GED required. Minimum 5 years of related work experience in a fast-paced, high-pressured environment, or equivalent combination of education and experience required. Minimum of 3 years in an Administrative Assistant capacity, reporting to director level or above required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote, SharePoint, etc.), Internet and Social Media platforms (Facebook, Instagram, etc.) required. Associate degree in Business or Communications field preferred. Notary Public for the state of North Dakota or ability to obtain within 6 months of hire required. The nature of the work performed requires a thorough knowledge of organizational functions, people, programs, and projects. Benefits: Your PTO grows with you- the longer you're here, the more time you earn. Celebrate your commitment with work anniversary milestone time off and gift card. Up to 120 hours of PTO each year, plus 11 paid holidays. Recharge with 4 "YOU" Days (32 hours) and give back with 16 paid volunteer hours each year. Leadership development programs support your professional growth and career advancement. Choose from 3 medical plans, 2 dental plans, and vision coverage options. Receive an annual company HSA contribution to help with out-of-pocket costs. Build your future with a 401(k) plan offering up to a 5% company match (vested immediately after eligibility requirements are met). Access an Employee Assistance Program (EAP) plus a range of voluntary benefits and life insurance options. Income-replacement benefits for qualifying life events.

Careers With Purpose Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. We're proud to offer many development and advancement opportunities to our nearly 50,000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint. Facility: Mayville Hosp Location: Mayville, ND Address: 42 6th Ave SE, Mayville, ND 58257, USA Shift: 8 Hours - Day Shifts Job Schedule: PRN Weekly Hours: Varies Salary Range: $17.50 - $28.00 Department Details This is a prn position within the Mayville Hospital. Hours are from 7:45 am to 4:00 pm Monday through Friday. This is a fill in role to provide coverage for our full time employee Job Summary Must be self-directed with a high level of accountability and minimal supervision. Functions as a resource for employees and clients. Performs clerical and managerial duties in support of multiple departments and leaders. Responsible for specific tasks requiring data entry, department ordering, time and attendance, production improvement and phone services. Provides project support as needed. Provide training and orientation to new staff. Respects and maintains confidentiality of all verbal and written communications. Qualifications High school diploma or equivalent preferred. Associate degree preferred. At least one year of applicable experience preferred. Benefits Sanford Health offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, work/life balance benefits, and a generous time off package to maintain a healthy home-work balance. For more information about Total Rewards, visit *********************************** . Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call ************** or send an email to ************************ . Sanford Health has a Drug Free Workplace Policy. An accepted offer will require a drug screen and pre-employment background screening as a condition of employment. Req Number: R-0241774 Job Function: Administrative Support Featured: No

Department: Project Management Reports To: VP of Project Management Status: Hourly (Non-Exempt) Schedule: Full-time, year-round, Monday-Friday, 8:00 a.m. - 5:00 p.m. with extended hours as needed from January - May. Position Summary The Administrative Support Specialist provides comprehensive administrative and clerical support to the Project Management/Estimating Team, ensuring smooth coordination of project documentation, communication, and compliance. This role is pivotal in supporting project managers with organization, reporting, and document control throughout all phases of construction projects. Essential Duties and Responsibilities Project Documentation: Prepare, format, and manage project documents, including contracts, submittals, and process addendums. Data Entry & Recordkeeping: Enter and maintain accurate data in project management systems and shared drives; ensure version control and document traceability. Bid & Proposal Support: Search for ads, create and maintain bid files, including printing labels, plans, proposals, bid items, and other related documents. Meeting & Schedule Support: Schedule and coordinate preconstruction meetings, maintain calendars, take notes, and follow up on assigned action items. General Office Support: Provide administrative support such as scanning, filing, copying, ordering supplies, and maintaining organized digital and physical filing systems. Education & Experience Associate's degree in Business Administration, Construction Management, or related field preferred. Minimum of 2 years' administrative experience, preferably in the construction industry. Experience supporting project managers or engineers is highly desirable. Knowledge, Skills & Abilities Strong organizational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and document management systems. Familiarity with project management or construction software (e.g., Viewpoint, B2W, HCSS, Procore) is a plus. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Confidentiality, professionalism, and a proactive, team-oriented approach. Working Conditions & Physical Requirements Primarily office-based with frequent communication with field teams. Must be able to sit or stand for extended periods while working at a computer or performing clerical tasks. Frequent use of hands and fingers to handle, file, or operate office equipment such as copiers, scanners, and printers. Occasional lifting, carrying, and moving of materials such as plan sets, file boxes, and binders weighing up to 30 pounds. Occasional walking, bending, stooping, or reaching to access storage areas, file cabinets, and shelving. Visual acuity required for reviewing detailed documents and digital files. Regular attendance and punctuality are essential for this position. BENEFITS Group Health Insurance Dental and Vision Insurance Health Savings Account (HSA) 401(k) Retirement Savings Plan with Match and Profit Sharing Holiday Pay Paid Time Off Basic Life Insurance Supplemental Life Insurance Central Specialties, Inc. is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals, including women, minorities, veterans, and persons with disabilities. Our company does not discriminate against applicants on the basis of their race, color, national origin, religion, creed, disability, age, sex, sexual orientation, gender identity, marital status, familial status, or status with regard to public assistance, or membership or activity in a local human rights commission.

The Executive Assistant is responsible for providing administrative support to the assigned VP and Directors. Work performed may include a broad range of complex responsibilities involving confidential or technical information, assembling and analyzing information and data in written and electronic form, scheduling meetings and preparing agendas, presentations and documents along with maintaining calendar and appointment schedules. Essential Functions and Responsibilities: * Screens incoming calls and daily correspondence and responds as needed * Coordinate and assist with all department activities and meetings. * Responsible for maintaining the calendar for the VP and Directors. * Acts as custodian of confidential files for legal documents, contracts, reports, letters and budgets as requested * Processes all timekeeping for staff, expense reimbursements and other supply costs that can be resolved independently * Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents as requested and willingly provides support to other staff members when necessary. * Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings. * Provides service excellence standards and responds promptly, professionally and courteously to all customers' needs * Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole Qualifications: Required: * High school diploma * Seven years of experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment OR * Associate Degree in business, health care or related field. * Five years experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment Preferred: * Three years of experience working Experience working in Health Care * Executive Assistant Certification Additional Information * Schedule: Full-time * Requisition ID: 25007248 * Daily Work Times: 8:00am-5:00pm * Hours Per Pay Period: 80 * On Call: No * Weekends: No