Executive assistant jobs in Harrisonburg, VA - 46 jobs

Are you organized, proactive, professional, and passionate about supporting executive leadership? Join our dynamic team at Steven Nissan as an Executive Assistant! About Us Steven Automotive is the fastest-growing dealership group in the state! We've been family-owned and operated for over 30 years and have held true to the family values that set us apart. Our fast-paced work environment creates an energetic company culture. We strive to bring together warm, talented, and intelligent people who love interacting with clients and are among the best in their field. We put our customers first, making the buying experience the best. Are you ready to WANT to work every day? If the answer is yes, we want to talk to you! Key Responsibilities: Provide high-level administrative support to the CEO, managing his calendar, appointments, and meetings. Assist with day-to-day personal/business needs. Serve as the main point of contact between the CEO, employees, and other industry representatives. Follow up on behalf of the CEO to internal and external communications. Prepare reports, presentations, and correspondence with accuracy and attention to detail. Assist with project management, tracking timelines, and ensuring key initiatives stay on schedule. Coordinate travel arrangements, accommodations, and itineraries. Handle confidential information with discretion and professionalism. Organize and maintain digital and physical files to ensure efficient document management. Assist in coordinating events, meetings, and company-wide communications. Perform other administrative tasks to support executive leadership and overall business objectives. Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Strong organizational skills with the ability to multitask and prioritize tasks effectively. Excellent verbal and written communication skills. Proficiency in Google Workspace Proficiency in Google Sheets High level of professionalism, integrity, and discretion in handling confidential information. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a team in a fast-paced environment. Experience in the automotive industry (preferred but not required). Why Work With Us: Competitive salary and benefits package. Supportive and collaborative work environment. Opportunities for professional growth and development. Be part of a reputable company with a solid commitment to excellence. If you're an enthusiastic, detail-oriented professional looking to make a difference, apply today to join Steven Nissan! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Operations Executive Assistant S2Technologies is seeking an Operations Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities. Responsibilities: Provide executive support to senior leadership on a full range of administrative and technical writing duties. Review, coordinate, and prepare staff summary sheets, memorandums of agreement, and official memos for government review. Assist in updating and developing office-level Standard Operating Procedures (SOPs). Support the e-Task management system and assist with time and labor management as needed. Schedule conference rooms and meetings. Manage senior leadership calendars and coordinate with external offices for high-level meetings. Maintain internal files and records management. Prepare read-ahead books and files for senior leadership; coordinate with elements for provision of material. Assist in preparing charts, graphs, and narrative information for management or program reports. Screen incoming correspondence and determine appropriate actions; review outgoing correspondence for proper format, grammar, and coordination. Assist senior leadership with travel procedures, including creating travel orders in the Defense Travel System; monitor and track official travel for assigned personnel. Required Qualifications: Minimum 7 years of administrative support experience, including 3 years supporting high-level executives or government leadership. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong understanding of Department of Defense processes, protocols, and terminology. Education: Bachelor's degree (BA or BS) preferred Security Clearance: Top Secret/SCI with CI Polygraph Salary Range: $75,000 - $115,000 Location: Charlottesville, VA 22911 S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.

Job DescriptionAbout Anicira: Anicira Veterinary Center is a leading nonprofit organization dedicated to improving the well-being of pets and the people who love them through providing accessible, high-quality veterinary care. Our compassionate and collaborative team drives meaningful impact across communities through a deep dedication to our mission. Position Overview: We are seeking a highly skilled and proactive Executive Administrative Assistant to provide administrative and strategic support to the CEO and Hospital Administrators. Anicira's Executive Assistant provides comprehensive, high-level administrative and operational support to the CEO and Hospital Administrators. This dynamic role involves a blend of executive assistance, office coordination, and project support. The seasoned, experienced professional will be a trusted partner who is adept at anticipating needs and initiating actions as issues arise and priorities shift. They will exercise sound judgment, discretion, and professionalism while managing sensitive information and complex priorities. They will bring exemplary organizational skills, attention to detail, poise, and discretion necessary to help streamline operations, coordinate special projects, and ensure effective execution across departments and leadership teams. Key Responsibilities: Administrative and Executive Support Provide direct administrative support to the CEO and Hospital Administrators, including scheduling, calendar management, correspondence, and document preparation. Draft, proofread, and prepare correspondence, reports, and presentations. Coordinate meetings, prepare agendas, take minutes, and track follow-up actions to ensure timely completion. Project Coordination and Operational Support Support high-level projects and organizational initiatives by coordinating tasks, tracking progress, ensuring accountability on next steps, and ensuring deadlines are met Conduct research, compile data, and prepare reports or presentations as requested by leadership. Liaise with internal departments and external partners to ensure seamless communication and the smooth execution of key initiatives. Maintain accurate digital filing systems and ensure proper document management. Event planning and attendance for company-sponsored team events. Strategic and Confidential Support Handle confidential and sensitive information with the utmost integrity and discretion. Anticipate the needs of leadership and take proactive steps to support decision-making and organizational efficiency. Serve as a trusted representative of leadership in communications with staff, partners, and external stakeholders. Qualifications: Minimum of 3-5 years of experience providing executive-level administrative support in a fast-paced, professional environment. Exceptional organizational skills with the ability to manage multiple priorities and deadlines. Strong written and verbal communication skills with meticulous attention to detail. High level of professionalism, confidentiality, and discretion. Advanced proficiency in Microsoft Office Suite, Google Workspace, and project management platforms (e.g., Asana, Monday.com). Proven ability to work independently, exercise sound judgment, and thrive in a collaborative, mission-driven environment. Exposure to HR, legal, and/or finance operations in a growth-stage or multi-site organization is a plus Additional requirements: Reliable transportation and flexibility to work occasional evenings or weekends as needed Other duties as assigned Salary Range: $70,000 - 80,000. Salary is commensurate with experience, skills, equity, and market. Compensation and Benefits: Anicira offers competitive compensation commensurate with experience, along with a comprehensive benefits package including: Top Tier Medical, Dental, and Vision Insurance Plans, covered up to 90% 401(k) retirement plan with employer match 100% Company-covered Short Term Disability & Life Insurance Medical & Dependent Care FSA Paid Time Off & Holidays Employee Assistance Program (EAP) with free mental health, legal, and financial services Professional Development Support Student Loan Assistance (Public Student Loan Forgiveness eligible) Significant discount on veterinary services for personal pets Paid Parental Leave Paid Bereavement Leave Paid Pet Bereavement Leave Optional Supplemental Insurance

Job DescriptionSalary: Parra Consulting Group (PCG) is seeking an Operations Executive Assistant to support Defense Intelligence Agency (DIA) Government leadership. The position supports Government leadership in a high-tempo, mission-focused environment and performs work in accordance with contract requirements, located in Charlottesville, VA. This successful candidate will be responsible for the following: DoW processes terminology Travel and theater requirements knowledge Data Management Expert handling of budgets/reports Manage time and labor Potential SAP access Higher Level document preparation and review Assist SSO with security requirements Review/track clearances/nominations Prepare SSS/MOAs/memos Update/develop SOPs Facilitate DTS travel Maintain DARTS Coordinate in/out processing/PERSTAT Schedule rooms/appointments Manage calendars Coordinate supplies Vehicle coordination (logs/reports/maintenance) Maintain files/records IIR/Storyboard cataloging/filing/tracking SAR/WAR collection/submission Disseminate to COI Collect/prepare reports/budgets Assist presentations Maintain read-aheads Prepare charts/graphs/narratives Screen/review correspondence Assist data transfer/removable media Use APACS Ensure FCG compliance Coordinate country/theater clearances/passports/visas Maintain JTFR awareness Involves travel support and office materials handling Qualifications & Requirements: Clearance: TS/SCI required. Education: Not specified. Experience: 7 years administrative experience (min. 3 years supporting directorate-level operations). Demonstrated ability to manage competing priorities, maintain professionalism, and communicate effectively in a classified environment. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to learn Government systems quickly. Desired Requirements: Prior DIA and/or Intelligence Community experience supporting directorate-level leadership. Experience with Government task/action tracking, correspondence routing, and executive briefing support. Experience with DTS, travel coordination, and visit/support activities (as applicable). Why Join Us? Parra Consulting Group offers a dynamic and collaborative work environment where your leadership and expertise will drive project success. This is an exciting opportunity to play a key role in a high-impact team and contribute to the companys growth and operational excellence. Benefits include 100% employer-paid medical/dental/vision for employees, life and disability insurance, a 401(k)-employer contribution, and PTO plan.

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Position Overview: U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Office of the Secretary of the Air Force Workforce Management and Executive Services Directorate (SAF/FM). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work. Requirements Senior Secretariat Support Specialist Supporting the Office of the Secretary of the Air Force (SAF) Employer: US Federal Solutions US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the Office of the Secretary of the Air Force. This role is ideal for a polished professional who understands Air Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through. You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization. What You Will Do Executive & Secretariat Support Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies. Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests. Maintain daily schedules and ensure leadership priorities are executed smoothly. Correspondence & Document Management Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings. Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments. Track and manage suspenses to ensure deadlines are met and leadership is kept informed. Maintain official files and records in accordance with Air Force and organizational guidelines. Task Management & Workflow Coordination Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure. Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination. Prepare weekly status reports, suspense updates, and briefing slides for staff meetings. Check for new tasking daily and ensure timely assignment within 24 hours. Meetings, Events & Travel Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials. Distribute meeting documents, capture and post meeting minutes as required. Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities. Personnel & Program Support Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs). Support preparation of military and civilian awards and decorations requiring senior leader signatures. Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings. Collaboration & Technology Support Video Teleconferences (VTCs). Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate. Retrieve documents, conduct limited research, and support staff as needed. Office Hours: 0800 to 1700 Monday through Friday Onsite at the Pentagon What We're Looking For Must have a minimum of 4 years applicable experience. Bachelor's degree preferred. Extensive experience providing executive or secretariat support to senior government or military leadership. Familiarity with Air Force customs, courtesies, and senior leader protocols. Strong written and verbal communication skills with a high standard for quality and professionalism. Experience managing tasking systems, suspenses, and executive correspondence. Comfort interacting with general officers, senior civilians, and industry executives. Exceptional attention to detail, discretion, and organizational skills. Ability to manage competing priorities in a deadline-driven environment. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

**Intro** Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! **Why you'll love this job** + This job is a member of the Airport Hubs & Gateway Team within the Customer Experience Division. + Responsible for handling one or more of the following as their primary role: + Attendance and compliance + Distribution of equipment and supplies + Coordinating payroll + Coordinating and maintaining operation coverage and lost time + Managing new hire and transfer boarding **What you'll do** + Performs a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays, and arranging travel and hotel accommodations + Provides assistance with preparation of management presentations and special projects as required + Troubleshoots and escalates office technology issues, including telephone and copier machines + Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc. + Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events) **All you'll need for success** **Minimum Qualifications- Education & Prior Job Experience** + High School diploma or GED equivalency + Previous office/clerical experience **Preferred Qualifications- Education & Prior Job Experience** + N/A **Skills, Licenses & Certifications** + Knowledge of MS Office Products including Word, Excel, Powerpoint, etc. + Knowledge of policies, procedures, and corporate structure + Ability to prioritize work, be detail oriented and meet deadlines + Ability to perform in a fast paced environment and handle multiple tasks simultaneously + Ability to be self-motivated with strong organizational skills + Ability to grasp concepts and functionality of specific software and programs **What you'll get** Feel free to take advantage of all that American Airlines has to offer: + Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. + Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. + Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. + 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. + Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more **Feel free to be yourself at American** From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American. EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION POLICY American Airlines maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity and access for all persons, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a disabled veteran or other protected veteran, in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

Working Title: Administrative Assistant - Academic Student Services State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: Student Academic Success Department: 100540 - Academic Student Services Pay Rate: Pay Range Specify Range or Amount: $37,500-$41,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 1/30/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: • Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. • Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. • Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. • Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. • Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: This position provides essential administrative and operational support for the Honor Council, Academic Student Services, and the Associate Vice Provost for Academic Support and the Director of Transfer Initiatives, including budget coordination, meeting scheduling, and maintenance of key academic resources. Duties and Responsibilities: • Provides administrative/office support for the Honor Council and Honor Council Coordinator, including: o Manages the Honor Council budget, including processing employment paperwork and reconciling the departmental credit card. o Schedules faculty representatives for Honor Council hearings. o Processes Honor Council informal resolution agreements and enters agreements into the honor code violation database. • Provides administrative support to the Associate Vice Provost for Academic Support and the Director of Transfer Initiatives and to the Assistant Vice Provost for Academic Student Services, including: o Arranges and schedules meetings, including calendar management for assigned administrators. o Manages the Academic Student Services budget, including processing employment paperwork, ordering supplies, and coordinating travel authorizations and reimbursements. o Supports transfer-related events, programs, and special projects. o Maintains and updates Transfer Virginia transfer guides and JMU online major guides. o Assists with general support and special projects for the Vice Provost for Student Academic Success team. Qualifications: • Knowledge of effective and efficient office management practices. • Ability to interpret and follow oral and written instructions, policies, and procedures. • Strong written and verbal communication skills. • Demonstrated ability to work independently, manage multiple tasks, and set priorities. • Ability to manage confidential material with discretion. • Ability to work effectively in a fast-paced environment. • Strong teamwork skills and ability to collaborate with colleagues across units. • Technological proficiency, including Microsoft Word, Excel, Outlook, Access, and Teams. Additional considerations: • Experience with PeopleSoft Student Administration, Finance, and Human Resources. • Experience with the eVA online procurement system, Chrome River, and AIM. • Webpage editing or content management skills. Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

OMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment. Key Responsibilities: Front Office Operations: Provide administrative support for the executive team, ensuring smooth daily operations. Receive and screen visitors and telephone calls while maintaining a professional presence. Documentation and Reporting: Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents. Organize and manage electronic materials, databases, servers, and SharePoint sites. Maintain logs, records, and files, including organizational charts, training records, and budgets. Scheduling and Coordination: Assist with calendar management, meeting scheduling, and conference room reservations. Support the planning and coordination of meetings and special events, including logistics and accommodations. Manage travel arrangements, including travel requests, accommodations, and expense reports. Administrative Support: Process training requests, travel vouchers, conference requests, and personnel documents. Oversee inventory management and ensure the organization of office materials and equipment. Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests. Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions. Liaison and Communication: Serve as a point of contact for customer HR/Admin functions. Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents. Track and provide updates on projects involving government personnel, contractors, and DoD partners. Job requirements Experience: Minimum of 8 plus years of experience supporting executive teams or management in a fast-paced environment. Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word. Experience operating standard office equipment such as telephones, copiers, scanners, and shredders. Experience managing schedules, meetings, travel arrangements, and credit card transactions. Skills: Excellent written and oral communication skills. Exceptional organizational skills and attention to detail. Ability to multi-task and manage competing priorities effectively. Proactive and flexible mindset with a task-oriented approach to completing projects. Bachelor's Degree required Top Secret is required Full-time on-site in Washington D.C Why Join OMNI? OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward, and through creative and entrepreneurial leadership OMNI maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support. As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents: Medical Coverage Dental Benefits Vision Benefits Life Insurance 401(k) Retirement Plan with Employer Matching Fully Vested on Day 1 of Employment Paid Time Off & Sick Leave Company Sponsored Social Events IS IT A MATCH? If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started. Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along. (Job code 11.25.9) All done! Your application has been successfully submitted! Other jobs

Employment Status:Full time Shift:Day (United States of America) Facility:100 Health Center Dr - BridgewaterRequisition Number:R157237 Healthcare Administrative Associate - Bridgewater Family Medicine (Open) How You'll Help Transform Healthcare:This is Carilion Clinic ... An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together. As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department. The healthcare administrative associate job duties include, but may not be limited to the following: Greets, screens, and provides service to patients and visitors. Processes mail, fax, and other documents. Maintains multi-line phone system/switchboard. Schedules, registers, and checks patients in/out. Maintains medical records. Performs data management and spreadsheets. Runs and maintains reports. Performs charge entry. Processes billing documents and researches and resolves issues. Collect co-payments, deductibles, and other self-pay amounts at time of service. Maintains cash box and receipt books. What We Require: Education: High school diploma or GED. Experience: none Licensure, certification, and/or registration: none Life Support: none Other Minimum Qualifications: Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task. Recruiter: HAYLEY OHL Recruiter Email: ************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training

Massanutten Resort The Administrative Assistant provides daily office support for sales representatives for sales representatives and indirectly support for their prospective customers by typing contracts. The Contracts Clerk performs daily tasks to ensure the efficiency of the administration office including typing and processing timeshare sales contracts; processing all aspects of sales agreements, changing any modifications on sales and handling customer service calls after the sale. Benefits: ESOP (Employee Stock Ownership Plan) Retirement Plan Paid by Employer Medical, Dental, Vision, and Life Insurance Free resort amenities & discounts RCI Exchange Vacation Plan Discounts on hotel and resort accommodations Schedule: Vary. Varying Hours: 9am-5pm, 10am-6pm, or 11am-7pm occasionally. Education: High school or equivalent (Preferred) For more information, contact Sandra at ************

Join Our Team! Are you a highly organized multitasker with a talent for keeping operations running smoothly? C&S Chemicals is looking for a detail-oriented Administrative Support Specialist to play a key role in supporting daily business operations, with a focus on invoicing, scheduling, documentation, and systems support. About Us: C&S Chemicals is a fast-paced, innovative company, that takes pride in delivering effective solutions that make an impact. Our team thrives on collaboration, growth, and breaking new ground in an ever-evolving chemical industry. Join us as we continue to lead with Dedication, Integrity, Reliability, and Teamwork to be the premier supplier of chemical solutions while fostering a collaborative and people-focused environment. Why Join C&S Chemicals? When you become part of the C&S team, you're not just taking on a job-you're building a career in a company that values its people. Here's what we offer: Comprehensive Medical Insurance to keep you and your family healthy. Vision and Dental Insurance because we know every detail matters. Company Matching Retirement Plan to help secure your future. Paid Time Off because we value work-life balance. The opportunity to work with a team that embodies integrity, reliability, and dedication every day. The Role: As an Administrative Support Specialist, you will play a crucial role in supporting daily operations by preparing purchase orders, invoicing, scheduling, and accomplishing other daily administrative tasks. We are looking for someone who excels in administrative leadership, has exceptional communication skills, and demonstrates strong analytical abilities. Your responsibilities will include: Invoicing & Accounting: Prepare and process purchase orders and invoices with accuracy and timeliness Reconcile financial records and ensure compliance with internal policies Support day-to-day functions in an ERP system (NetSuite or similar preferred) Collaborate with vendors and departments to resolve any invoicing discrepancies Scheduling & Coordination: Manage scheduling for field staff, ensuring optimal efficiency Communicate with both internal teams and customers to coordinate service times Update schedules and maintain accurate logs of field operations Administrative Support: Organize and maintain digital and physical records and documentation Prepare reports, presentations, and other business materials as needed Support daily office operations, including email correspondence and phone support Qualifications Who You Are: We're looking for ambitious go-getters who have: Strong organizational skills with a keen attention to detail Familiarity with accounting principles and administrative processes Ability to communicate clearly, manage multiple priorities, and work both independently and as part of a team Key Qualifications: High school diploma or equivalent required; Associate's degree in Business Administration preferred Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Experience with ERP systems (NetSuite a strong plus) Ready to Build a Future with C&S? If you're looking to grow your career with a company that values its employees and fosters a collaborative culture, apply today! Join C&S Chemicals and contribute to a team that's committed to excellence in every aspect of our business. C&S Chemicals: Solutions You Can Rely On.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater DC / Baltimore area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Open Until Filled. (an index may be paid and is based upon the assignment) KNOWLEDGE, SKILLS AND ABILITIES General knowledge of standard office practices, procedures, equipment and administrative assistant techniques; thorough knowledge of business English, spelling and mathematics; ability to word process accurately and at a reasonable rate of speed; ability to make mathematical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions. EDUCATION AND EXPERIENCE Candidate must possess any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in general office practices and procedures and clerical and administrative assistant experience. EEO Job Description Salary Scale

Kokosing (***************** is one of America's 40 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 70 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team. Job Description: We're in need of a Field Administrative Assistant at our I-81 project (which is ongoing and will complete in June 2027) in Staunton, VA. This position will work in a dynamic, team-oriented environment and will be responsible for supporting the Project Manager in day-to-day operations, overseeing daily functions of the field office operations to ensure organizational effectiveness and efficiency. Essential Functions and Responsibilities: Organize operations and procedures. Maintain office equipment. Manage and supervise assigned administrative staff. Arrange housing for eligible employees. Oversee incoming/outgoing correspondences. Approve office supply orders. Maintain monthly project calendar. Provide onsite vehicles with clear registration numbers and insurance cards. Update organizational chart. Prepare owner required monthly reporting binders. Code and prepare monthly credit card statement for Project Manager. Upkeep subcontractors' insurance/calendar for expiration dates. Maintain expense reports/per diem reports; coding, getting approval and forwarding to HR for processing. Review invoices and route for final approval. Maintain packing slips by scanning into Viewpoint to utilize when approving invoices. Summarize in-place quantities from the timesheets weekly into Viewpoint for cost report generation. Maintain Purchase Orders, Notice of Commencements, Notice of Furnishings. Maintain block schedule. Arrange monthly safety luncheons. Direct all personnel administration activities on project recruiting, new hire sign-up, employee orientation, etc. Maintain project employee list with correct current information. Prepare payroll sheets. Enter payroll time for craft/biweekly/weekly employees. Answer phones, take and forward messages, answer routine questions or follow through on routine requests. Type all documents; letters, reports, memos, lists, etc. Set up and maintain filing systems. Photo copy and scan documents. Schedule meetings per supervisor's request, distribute agenda, etc. Open, date stamp, and log in mail. Maintain confidentiality on sensitive documents. Perform additional assignments per field supervisor's direction. Education and Experience: Associates degree in Business Administration or similar field experience (preferred but not required). Any safety related training is a plus. Previous exposure to construction, accounting and payroll functions is preferred. Knowledge, Skills and Abilities: Experience with Viewpoint and HeavyJob Software preferred. Proficiency with computers, including Microsoft Windows, Word, Excel, PowerPoint, Outlook and SharePoint. Excellent organizational skills and be a multi-tasker. Dependable and professional. Strong writing skills, including proofreading and editing of professional business correspondence. Ability to communicate effectively with multiple team members and apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Able to prioritize and work on multiple tasks in fast paced, schedule driven environment. Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.

Job DescriptionSalary: The Point is hiring an Executive Assistant to the Senior Pastor. This position is responsible for assisting in a setting that requires the ability to handle a range of tasks under pressure in a dynamic environment. The ideal candidate is highly self-motivated, detail-oriented, spiritually mature, and exercises good judgment in a variety of situations. The candidacy and interview process will be conducted by a team or individual leading the job fulfillment process. To be considered for the position read through the summary below and if interested, click Apply for this job. We will follow up with those we believe may be a good fit for the position. For additional questions, please visit our website at The Point. QUALIFICATIONS Executive assistant experience in a professional environment is required Prior executive assistant with church experience highly desirable Proficient with Google Workspace and/or Microsoft Office products Professional experience exercising excellent written and verbal communication skills, including the use of social media Knowledge of administrative principles and best practices Must have a proven track record of being able to coordinate with high-capacity leaders and guests, exercising a high-level of professionalism, integrity, confidentiality, and relational strengths DUTIES & RESPONSIBILITIES Provide sophisticated calendar management for the Senior Pastor Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Pastor Anticipate and be proactive with what the Senior Pastor requires to be properly prepared for leadership activities and responsibilities Work closely with the Senior Pastor to keep him well informed of upcoming commitments and responsibilities, following up appropriately Provide a "gateway" role, providing a bridge for smooth communication between the Senior Staff and constituencies Manage large projects and provide supporting research to the Senior Pastor Complete a broad variety of administrative tasks that facilitate the Senior Pastor's ability to effectively lead the organization Provide executive-level support for the Senior Pastor, including general and administrative duties Represent The Point to external organizations, churches, and vendors Host guests as needed Demonstrate proactive care and concern and anticipate needs for those they work closely with Bring care and/or staff needs to the Senior Pastor Other duties as assigned ATTRIBUTES OF THE IDEAL CANDIDATE High Emotional Intelligence, spiritual maturity, and resilience Competent, task and detail-oriented individual with the propensity for process improvement and "getting the job done" Adjusts very quickly to changes without getting overwhelmed Thrives in a fast-paced, ambitious, discrete, and high-accountability work environment Plans and organizes in advance Makes sound, critical decisions under pressure Able to self-evaluate, seek and respond to constructive feedback, and maintain self-awareness Comfortable providing respectful, thoughtful, and timely feedback to team members, fostering collaboration and driving continuous improvement in church operations Is relationally warm, nurturing, and encouraging to staff, leaders, and volunteers Proven trustworthiness in character by demonstrating strict confidentiality and integrity Understands the relational complexity of church leadership Must be flexible and ready to work outside of regular work hours as necessary EMPLOYMENT STATUS Full-Time, Salaried Sunday Thursday, or as required WORK LOCATION Charlottesville, VA (or surrounding area)

Senior-Level Executive Assistant S2Technologies is seeking a Senior-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities. Responsibilities: Provides executive support to senior leadership on a full range of administrative and technical writing duties. Reviews, coordinates, and prepares staff summary sheets, memorandum of agreements, and official memos for government review. Assists in updating/developing office level standard operating procedures (SOP). Provides support to the e-Task management system. Assists in managing time and labor, as needed. Schedules conference rooms and meetings. Manages senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings. Assists in maintaining internal files and records management. Maintains read-ahead books and files for senior leadership; coordinates with elements for provision of material. Assists in the preparation of charts, graphs, and narrative information for management or program reports from material provided by higher-level employees. Screens incoming correspondence and determines appropriate actions. Reviews of outgoing correspondence and reports, ensuring proper formats, grammar, and coordination. Assists senior leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System. Monitors and tracks official travel for assigned personnel. Required Qualifications: At least seven years of administrative support experience, with a minimum of three years directly supporting high-level executives or government leadership Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Demonstrated understanding of Department of Defense processes, protocols, and terminology Required Education: Bachelor's degree (BA or BS) required Required Security Clearance: Top Secret / SCI with CI Polygraph Required Certification(s): Salary Range: $75,000 - $115,000 Location: Charlottesville, VA 22911 S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.

Parra Consulting Group (PCG) is seeking a Mid-Level Executive Assistant to support Defense Intelligence Agency (DIA) Government leadership. The position supports Government leadership in a high-tempo, mission-focused environment and performs work in accordance with contract requirements, located in Charlottesville, Virginia. This successful candidate will be responsible for the following: Assist SSO with security requirements Review/track clearances/nominations Prepare SSS/MOAs/memos Update/develop SOPs Facilitate DTS travel Maintain DARTS Coordinate in/out processing/PERSTAT Schedule rooms/appointments Manage calendars Coordinate supplies Vehicle coordination (logs/reports/maintenance) Maintain files/records IIR/Storyboard cataloging/filing/tracking SAR/WAR collection/submission Disseminate to COI Collect/prepare reports/budgets Assist presentations Maintain read-aheads Prepare charts/graphs/narratives Screen/review correspondence Assist data transfer/removable media Use APACS Ensure FCG compliance Coordinate country/theater clearances/passports/visas Maintain JTFR awareness Involves travel support and office materials handling Qualifications & Requirements: Clearance: TS/SCI required. Education: High school diploma or equivalent. Experience: 3 years administrative experience. Demonstrated ability to manage competing priorities, maintain professionalism, and communicate effectively in a classified environment. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to learn Government systems quickly. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to learn Government systems quickly. Desired Requirements: Prior DIA and/or Intelligence Community experience supporting directorate-level leadership. Experience with Government task/action tracking, correspondence routing, and executive briefing support. Experience with DTS, travel coordination, and visit/support activities (as applicable). Why Join Us? Parra Consulting Group offers a dynamic and collaborative work environment where your leadership and expertise will drive project success. This is an exciting opportunity to play a key role in a high-impact team and contribute to the company's growth and operational excellence. Benefits include 100% employer-paid medical/dental/vision for employees, life and disability insurance, a 401(k)-employer contribution, and PTO plan.

Working Title: Administrative Assistant - Academic Student Services State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: Student Academic Success Department: 100540 - Academic Student Services Pay Rate: Pay Range Specify Range or Amount: $37,500-$41,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 1/30/2026 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. Why Work at JMU? We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing: * Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually. * Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs. * Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System. * Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support. * Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: This position provides essential administrative and operational support for the Honor Council, Academic Student Services, and the Associate Vice Provost for Academic Support and the Director of Transfer Initiatives, including budget coordination, meeting scheduling, and maintenance of key academic resources. Duties and Responsibilities: * Provides administrative/office support for the Honor Council and Honor Council Coordinator, including: o Manages the Honor Council budget, including processing employment paperwork and reconciling the departmental credit card. o Schedules faculty representatives for Honor Council hearings. o Processes Honor Council informal resolution agreements and enters agreements into the honor code violation database. * Provides administrative support to the Associate Vice Provost for Academic Support and the Director of Transfer Initiatives and to the Assistant Vice Provost for Academic Student Services, including: o Arranges and schedules meetings, including calendar management for assigned administrators. o Manages the Academic Student Services budget, including processing employment paperwork, ordering supplies, and coordinating travel authorizations and reimbursements. o Supports transfer-related events, programs, and special projects. o Maintains and updates Transfer Virginia transfer guides and JMU online major guides. o Assists with general support and special projects for the Vice Provost for Student Academic Success team. Qualifications: * Knowledge of effective and efficient office management practices. * Ability to interpret and follow oral and written instructions, policies, and procedures. * Strong written and verbal communication skills. * Demonstrated ability to work independently, manage multiple tasks, and set priorities. * Ability to manage confidential material with discretion. * Ability to work effectively in a fast-paced environment. * Strong teamwork skills and ability to collaborate with colleagues across units. * Technological proficiency, including Microsoft Word, Excel, Outlook, Access, and Teams. Additional considerations: * Experience with PeopleSoft Student Administration, Finance, and Human Resources. * Experience with the eVA online procurement system, Chrome River, and AIM. * Webpage editing or content management skills. Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Employment Status:Full time Shift:Day (United States of America) Facility:40 Lambert St - StauntonRequisition Number:R157736 HEALTHCARE ADMINISTRATIVE ASSOCIATE - Staunton Family Medicine (Open) How You'll Help Transform Healthcare:This is Carilion Clinic ... An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together. As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department. The healthcare administrative associate job duties include, but may not be limited to the following: Greets, screens, and provides service to patients and visitors. Processes mail, fax, and other documents. Maintains multi-line phone system/switchboard. Schedules, registers, and checks patients in/out. Maintains medical records. Performs data management and spreadsheets. Runs and maintains reports. Performs charge entry. Processes billing documents and researches and resolves issues. Collect co-payments, deductibles, and other self-pay amounts at time of service. Maintains cash box and receipt books. What We Require: Education: High school diploma or GED. Experience: none Licensure, certification, and/or registration: none Life Support: none Other Minimum Qualifications: Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task. Recruiter: HAYLEY OHL Recruiter Email: ************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training