Executive assistant jobs in Jonesboro, AR - 1,200 jobs

Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company. Responsibilities Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders. Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items. Conduct research and compile data to support decision-making processes. Manage and maintain executive files, records, and databases. Coordinate special projects and events as assigned by the executive team. Act as a liaison between executives and other departments within the company. Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed. Qualifications: Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry. Proficient in Microsoft Office Suite and other relevant software applications. Excellent communication skills, both written and verbal. Strong organizational and time-management skills with the ability to prioritize tasks. Ability to maintain confidentiality and exercise discretion in dealing with sensitive information. Detail-oriented with a high level of accuracy in work. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professional demeanor and interpersonal skills. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.

Travel Requirement: Some travel required Employment Type: Full-time Who We Are PITCO Engineering is a fast-growing provider of advanced automation and engineering solutions for manufacturers across the U.S. and abroad. We specialize in robotics, controls, and digital twin technologies that help our clients transform productivity and performance. About the Role We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role requires exceptional organizational and communication skills, the ability to manage shifting priorities, and a high level of discretion when handling confidential information. The Executive Assistant will be responsible for managing emails, scheduling meetings, coordinating the CEO's calendar, and assisting with both professional and personal logistics. Flexibility is key, as the workload and schedule may vary. Occasional travel will be required. Responsibilities Manage and prioritize the CEO's email inbox and communications. Coordinate and maintain the CEO's calendar, scheduling meetings across multiple time zones. Organize business travel arrangements, accommodations, and itineraries. Support the CEO with follow-ups, reminders, and action tracking. Assist with preparation of presentations, documents, and reports. Provide administrative support for meetings, including agendas, notes, and follow-up. Handle confidential information with professionalism and discretion. Occasionally support personal scheduling or tasks that overlap with business. Minimum Qualifications Proven experience supporting senior management or executives in a fast-paced environment. Excellent communication (written and verbal) and interpersonal skills. Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Ability to manage multiple priorities and deadlines under pressure. Flexibility in work hours to accommodate shifting schedules and travel needs. Must pass drug screening and background check. Valid U.S. driver's license and ability to obtain a passport for travel. Must be eligible to work in the U.S. (no visa sponsorship available). Desired Qualifications Bachelor's degree in Business Administration, Communications, or related field. Experience in a hybrid work environment supporting C-level executives. Familiarity with scheduling software, CRM, or project management tools. What We Offer Competitive compensation. Comprehensive benefits package Paid training and ongoing professional development. Hybrid work flexibility. • • Opportunity to work closely with the CEO of a growing, international engineering company.

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Verifying and updating record Processing orders Processing fingerprint card submissions Pulling, scanning, and inputting cards Other general administrative duties Qualifications High school diploma or equivalent

Executive Director | Pegasus Senior Living - Ridgeland Place Lead a premier senior living community as the visionary behind operations, culture, and growth. As Executive Director, you'll drive occupancy, oversee P&L, cultivate a thriving team, and create an exceptional resident experience that sets Ridgeland Place apart. You're the face of the community-building relationships with residents, families, and referral partners while ensuring operational excellence across all departments. The Opportunity: Join Pegasus Senior Living, a respected leader known for supporting their EDs with resources, autonomy, and career growth. Command a highly competitive base salary that reflects your leadership caliber + generous quarterly bonuses directly tied to occupancy, financial performance, and community success. Four bonus payouts annually mean your wins are rewarded consistently throughout the year. Perfect for a proven senior living leader ready to make their mark with a company that invests in both their communities and their people. Your results. Your earnings. Your legacy. Executive Director Perks, Programs, and Benefits: Lucrative base salary and bonus potential Competitive Benefits! Some highlights include: Medical, Dental, Vision, 401K including matching, Employee Assistance and much more! Career Development and Advancement Opportunities Nationwide through our Mentorship Program Incredible Company Culture To learn more about Pegasus Senior Living and to explore our full benefits offerings, check us out at Careers | Senior Living Communities - Pegasus Senior Living ABOUT THE POSITION: The Executive Director (ED) will provide proactive leadership, overall direction, administration, and management of all aspects of the community to include effective employee management and solid financial performance. The Executive Director will ensure fulfillment of our commitment to provide residents with excellence in quality within an upscale senior living environment unequaled in the industry. The ED will report directly to the Regional Vice President of Operations and will independently operate an inspiring and professional property that reflects excellence and an “above the line” creative environment. They will provide visible, proactive leadership in creating and maintaining the highest standards of customer satisfaction relating to resident care, facilities, food service, life enrichment activities, housekeeping, and staff interactions. Duties and responsibilities of the Executive Director include the following: Responsible for the financial performance of the community, operating within the approved budget, meeting and ideally exceeding established performance outcomes and company targeted operating income. Foster a strong, cohesive team environment that builds confidence and strong morale among staff and high staff retention. Lead the marketing and positioning of the community through personal involvement with strategy and sales initiatives. Create the focal point for senior living in the area through clearly communicating the image and brand of the company. Build positive service-focused relationships with residents of the community, their families, and staff members. Ensure compliance with state and other government regulations. Hire, develop and retain high quality multi-functional teams. Required Skills, Experiences and Competencies: Sales skills: Experience overseeing sales with significant accomplishments in building a customer service experience. Understands the sales process from generating prospects, using analytics & closing agreements. Financial Acumen: Nimble in managing both top-line results and expense control. Strategically manage pricing to consistently accomplish business goals. Operational Excellence: Demonstrates operational excellence by applying company standards while holding the team accountable. Has experience successfully managing volatile business cycles and operations and consistently delivering results/outcomes.

About Cedarhurst: Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence and innovation, Cedarhurst creates vibrant environments where seniors can thrive and enjoy a fulfilling lifestyle. Why Work for Cedarhurst: At Cedarhurst, our core values guide how we work together and how we care for those we serve. We expect every team member to be passionate, trustworthy, empathetic, positive, respectful, and approachable. Being part of Cedarhurst means making a meaningful difference every day.?? We believe our team is our greatest strength. That's why we invest in comprehensive training, as well as opportunities for both personal and professional growth. We're committed to promoting from within and supporting team members who want to build their careers with us.? Cedarhurst offers a competitive benefits package, including medical insurance, life insurance, long-term disability coverage, and a 401(k) plan with company match (after one year of service) for eligible employees.? At Cedarhurst, we go beyond the standard benefits program to recognize and support our team. Along with comprehensive benefits, we offer GROW Points-a unique rewards system that celebrates your hard work and dedication. You'll also enjoy perks like exclusive Skechers shoe discounts, early paycheck access, and more!? Position Summary: The Executive Director, reporting directly to the Regional Director of Operations, serves as the senior leader of the Community with responsibility for strategic oversight, daily operations, and long-term performance. This role ensures the delivery of exceptional resident care and customer service while maintaining full compliance with all regulatory standards and driving achievement of financial and operational goals. The Executive Director leads and develops department heads and staff across all functional areas, fostering a culture of accountability, engagement, and alignment with the Company's mission and values. In addition to overseeing sales and occupancy growth, the Executive Director actively represents the Community in the marketplace, building strong relationships with residents, families, employees, and local partners to enhance the Community's reputation and ensure long-term success. Essential Functions: Responsible for the day-to-day operations of the Community including profit and loss, marketing, sales, regulatory compliance, maintaining high customer satisfaction, meeting financial expectations, and ensuring a quality workforce. Make business decisions based on the best interests of the company and its employees. Manage three to five (3-5) subordinate supervisors who supervise a total of approximately 30-50 employees in the areas of Housekeeping, Resident Care, Maintenance, Dietary and Office Administration. Provide overall direction, coordination, and evaluation of each department. Create a professional environment that represents the vision and values of the Company. Meet/exceed budgets and targeted community performance goal. Foster a sales-oriented environment within the community by supporting the Director of Sales through conducting tours, following up with calls, and facilitating weekly top prospect sales meetings alongside the Director of Sales and Director of Nursing, ensuring the community is consistently prepared for tours. Demonstrate competence in regulatory compliance and ensure that the property stays in regulatory compliance with all regulatory agencies. Hire, orient, supervise, evaluate, review, and appropriately discipline subordinate staff. Attend corporate sponsored meetings and training sessions as required. Actively participate in networking and community-based groups that are relevant to the Company's business. Adhere to the organization's core standards, communication expectations, mission, and core values. Ensure alignment with owners' vision for service quality and value creation. Ensure effective communication is being utilized by community staff with the residents' families concerning residents' care, encompassing their physical, personal, and emotional wellbeing. Work well with others and take direction from management, as well as taking initiative with the capability to engage in conflict intervention and resolution for residents, families, employees, and others as needed. Other duties as assigned. Qualifications: Bachelor's degree preferred. Minimum of 2-3 years of management experience preferred, with senior living experience strongly desired. Applicable state licensure is required. CPR or BLS certification preferred. Experience with accounting functions such as accounts payable and receivable, posting ledgers, balancing and reconciling accounts. Demonstrated proficiency in common digital tools and applications, including Microsoft Office programs (Outlook, Excel, Word), web-based platforms, electronic health record systems, and any HR-related systems as applicable. Working Conditions: This position may need to walk or stand for extended periods and move throughout the community, resident apartments, and other areas of the community. While performing the duties of this job, the employee may occasionally be required to stoop, kneel, crouch, or crawl, as well as climb or balance. While performing the duties of this job, the employee is required to communicate effectively and identify/interpret written information. ? This position may need to lift up to fifty (50) pounds independently, and up to 200 pounds with assistance.? Individuals in this position are required to follow all infection prevention and control protocols, including the use of personal protective equipment (PPE) when necessary, to ensure the health and safety of residents, staff, and visitors. This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.? Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge. We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.? Cedarhurst considers the health and safety of its residents, family members, and team members as its highest priorities. All offers of employment are contingent upon the successful completion of a background check and drug screening, participation in required health assessments (such as TB testing or physical evaluations), and the use of designated personal protective equipment (PPE) as required by company policy and applicable law.?

Company: The Boeing Company Boeing Defense, Space & Security (BDS) is seeking motivated and talented Senior Systems Engineer (Level 5) to join our Fighters team in the St. Louis, Missouri region. As a systems engineer, you will apply an interdisciplinary approach to design, develop, and verify system solutions. You will partner with technical experts and suppliers to deliver critical solutions to the U.S. Navy customer. In addition, this individual is responsible for leading a team of engineers through EA-18 Growler development projects. Position Responsibilities Systems Engineering Approach: Utilize Model-Based Systems Engineering (MBSE) tools to develop system definitions/architectures and perform trade studies. Manage the configuration of the integrated system to ensure dependencies are well understood. Integrate across multi-disciplinary teams to complete milestone reviews with technical excellence. Requirements Management: Responsible for the definition of high-level functional and performance requirements and verification methods. Enable the subsequent decomposition and derivation of requirements including the allocation of those lower-level requirements to physical and functional architectural elements. Track requirements through design, verification, integration, and operational validation. Manage Technical Baseline: Oversees the technical baseline, including configuration management, technical performance measures, and Risk Identification and Opportunity (RIO) assessments. Ensure Engineering Excellence: Responsible for leading integration across teams to ensure safety, technical excellence, and product integrity. Drives adherence to Boeing and program processes, setting high standards for quality and performance. Collaborate for Success: Partner with subject matter experts to execute the systems engineering statement of work and achieve program objectives to build customer trust. Problem Solver: Utilize system knowledge to proactively drive emerging issues to closure through close coordination across teams. Elevate concerns to management and program leadership as necessary. Travel may be required up to 10% of the time; Domestically and/or internationally depending on business needs. This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required. Basic Qualifications (Required Skills/Experience) Bachelor of Science degree from an accredited course of study in engineering, engineering technology (includes manufacturing engineering technology), chemistry, physics, mathematics, data science, or computer science 14+ years relevant engineering experience or an equivalent combination of technical education and experience Experience with systems engineering tools (i.e. DOORs, CAMEO, MSOSA). Preferred Qualifications (Desired Skills/Experience) Experience with military aircraft Experience with Model Based Systems Engineering (MBSE) Current Department of Defense Security Clearance Experience with Earned Value Management (EVM) Typical Education & Experience Education/experience typically acquired through advanced technical education from an accredited course of study in engineering, engineering technology (includes manufacturing engineering technology), computer science, engineering data science, mathematics, physics or chemistry (e.g. Bachelor) and typically 14 or more years' related work experience or an equivalent combination of technical education and experience or non-US equivalent qualifications. In the USA, ABET accreditation is the preferred, although not required, accreditation standard. Drug Free Workplace Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Employee Referral Referral to this job is eligible for bonus to qualifying candidates. Total Rewards At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. The Boeing 401(k) helps you save for your future, with contributions from Boeing that can help you grow your retirement savings. Our best-in-class retirement benefit features: Best in class 401(k) plan: we'll match your contributions dollar for dollar, up to 10% of eligible pay with Immediate 100% vesting Student Loan Match: The Boeing 401(k) Student Loan Match allows eligible enrolled U.S. employees to have their qualified student loan debt payments counted, along with any match-eligible contributions they make, for purposes of determining the Company Match to employees' Boeing 401(k) accounts. Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $147,050 - $198,950 Language Requirements: Not Applicable Education: Bachelor's Degree or Equivalent Relocation: This position offers relocation based on candidate eligibility. Export Control Requirement: This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee. Safety Sensitive: This is not a Safety Sensitive Position. Security Clearance: This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law Boeing EEO Policy Request an Accommodation Applicant Privacy Boeing Participates in E - Verify E-Verify (English) E-Verify (Spanish) Right to Work Statement Right to Work (English) Right to Work (Spanish)

The Lutheran Church - Missouri Synod The LCMS Mission "In grateful response to God's grace and empowered by the Holy Spirit through Word and Sacraments, the mission of The Lutheran Church-Missouri Synod is vigorously to make known the love of Christ by word and deed within our churches, communities, and world." Department Profile The President has ecclesiastical, ecumenical, and administrative responsibilities as outlined throughout the Constitution and Bylaws and are carried out in the context of the various roles and responsibilities of Synod leadership (officers, boards, agencies, etc.) as outlined in the LCMS Handbook and LCMS Board of Directors policies. The President serves as the chief ecclesiastical officer of the Synod. He is responsible for the ecclesiastical supervision of the doctrine taught and practiced in the Synod, including all Synodwide corporate entities (Bylaw 3.3.1.1) and of all officers of the Synod and its agencies, the individual districts of the Synod (through the respective district presidents), all district presidents (Bylaw 3.3.1.1.1), and all employed by the Synod (Const. Art. XI B 1 a). He also supervises, through the Chief Mission Officer (CMO), the activities of the CMO's subordinates. The President does not serve as the “general” supervisor of other officers and their areas, such as the Chief Financial Officer (CFO) and Chief Administrative Office (CAO), who are supervised by and report to the Board of Directors, but does oversee (as defined in Bylaw 1.2.1 [p]) the activities of all officers, executives, and agencies of the Synod to see to it they are acting in accordance with the Constitution, Bylaws, and resolutions of the Synod (Bylaw 3.3.1.2). The President is the chief ecumenical officer as outlined in Bylaw 3.3.1.1.2. The President leads the Administrative Team and is supported, with regard to the national office, by the Operations Team (Bylaw 3.5.1.1). These teams assist both the President and the Board of Directors in carrying out their respective oversight, supervision, management, and coordination (Bylaws 3.5.1-2). Reporting Relationships Reports to and is accountable to the President. Serves as a member of the President's Executive Staff, working collaboratively with other OTP staff including the First Vice-President, administrative staff, the Chief Mission Officer, other Synod Officers, and Unit Executives; also interfaces as needed with Synod congregations, members, districts, schools, universities, seminaries, other institutions and/or organizations of the Synod. Position Summary Essential Job Functions • Serves as convention coordinator for the Synod Convention carrying out planning, organization, and implementation of national convention and the installation service; • Responds to inquiries on behalf of the President, as needed. • Works behind the scenes to solve problems, mediate disputes, and deal with issues before they need to come to the President. • Serves as advisor to the President in areas of expertise, assisting him in carrying out the goals, functions, and strategies of the President's Office. • Plans, participates, and attends meetings of the President and other advisors, as requested by the President. • Assists the President in his responsibilities and roles with various committees, board meetings, task forces, district visitations, making board/commission appointments and/or nominations, hiring approvals, etc. • Coordinates President's review and approval of requested event speakers; • Assists in the annual Synod budget development process. • Oversees publication of quarterly Free to be Faithful newsletter. • Conducts research, gathers information, prepares presentation and reports for internal and external audiences on behalf of the President, as assigned; • Participates with other presidential staff persons in the operation of the Office of the President. • Completes special projects of the President's office, as assigned; Education and Experience • Active, in good standing, member in an LCMS congregation. • Good understanding of and faithful to the Holy Scriptures and Lutheran Confessions and completely and evangelically supportive of the doctrinal position of the LCMS. • Advanced academic or professional degree, preferred • Proven skill and working knowledge of sound administration procedures. • At lease five years experience working in a team setting, preferably in a church, school or district setting. • Superior written and oral communications skills. • Above average ability to be sensitive to the needs of people. • Significant knowledge of the structure and polity of the Synod. Competencies (Knowledge, Skills and Abilities) • Superior skills in reading, writing, and reasoning • Excellent verbal communication skills with colleagues, constituents, partners, and stakeholders • Competent diplomatic and hospitality skills • Experience in budget development and management, preferred • The ability to exercise and promote confidentiality and security connected with the Office of the President. • Ability to handle moderate to high levels of stress. • Organized and detail orientated • Adaptable, comfortable with frequent change • Self-starter, able to accomplish goals/tasks without daily supervision • Able to juggle multiple projects and deadlines at the same time • Able to stay calm under pressure • Travel as required by the President with the possibility of working extended schedules as necessary. Supervisory Responsibility NONE

We are seeking an Executive Assistant (EA) to provide high-level administrative and analytical support to the Chief Financial Officer (CFO). This role goes beyond traditional administrative duties and requires a proactive, detail-oriented professional who can manage complex tasks, analyze data, and ensure seamless operations for the CFO. The ideal candidate is attentive, highly organized, dependable, discreet, and capable of working in a fast-paced environment with changing priorities. Additionally, the candidate must work with minimal supervision and demonstrate exceptional written and verbal communication skills. Executive Support Serve as the primary point of contact for the CFO, managing communications and ensuring timely responses. Manage the CFO s calendar, including scheduling meetings, coordinating travel, and handling logistics. Prepare and organize materials for meetings, presentations, and reports. Anticipate the CFO s needs and proactively address issues before they arise. Analytical & Data Support Assist with financial data analysis, reporting, and spreadsheet management. Compile, review, and summarize data for decision-making purposes. Support the CFO in preparing budgets, forecasts, and performance metrics. Operational Excellence Coordinate communication between the CFO and internal/external stakeholders. Ensure confidentiality of sensitive information and maintain discretion at all times. Handle expense reporting, invoice processing, and other financial administrative tasks. Flexibility & Availability Be available outside standard business hours for urgent matters or time-sensitive projects. Adapt to changing priorities and deadlines with professionalism and efficiency. Core Competencies Adaptability: Thrives in a fast-paced environment and adjusts quickly to changing priorities. Initiative: Proactively identifies opportunities for process improvement and takes action. Continuous Learning: Demonstrates curiosity and a commitment to professional growth; willingness to learn and initiate new and improved processes. Problem-Solving: Approaches unfamiliar situations and challenges with creativity and resourcefulness. Business Acumen: Understands organizational priorities and applies sound judgment in decision-making. Self-Motivation & Organization: Action-oriented with the ability to create a task list and execute it with little supervision. Efficiency: Works quickly without compromising quality. Collaboration: Builds strong relationships across teams and communicates effectively. Professionalism: Maintains discretion, integrity, and a positive attitude at all times. Required Skills & Qualifications Minimum 5+ years supporting C-Suite Executives in an EA role, preferably in finance or corporate leadership. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), data analysis tools, and financial reporting systems. Strong analytical skills for working with numbers, spreadsheets, and interpreting data. Excellent written and verbal communication skills. Exceptional time management, prioritization, and attention to detail. Ability to anticipate needs, identify issues, and implement solutions independently. Willingness to learn and initiate new and improved processes. Ability to pass a drug test and background check. Excellent verifiable references. Preferred Qualifications Bachelor s degree in Business Administration, Finance, or related field. Experience in a corporate finance environment or supporting a CFO. Familiarity with financial statements and terminology. #americo

Job DescriptionSalary: Southall Church is a healthy, multiplying church in Franklin, TN with a vision to bring the life of Jesus to our families, neighbors and nations. We are seeking a highly organized and relational Executive Assistant to serve as a trusted partner to the Senior Pastor. Role Summary The Executive Assistant to the Senior Pastor provides trusted high-level administrative and operational support, helping align priorities, manage communication, and create margin for the Lead Pastor to lead, shepherd, and advance the churchs vision effectively. Key Responsibilities Provide high-level administrative and strategic support to the Senior Pastor, helping align priorities and workflows with church vision. Manage the Senior Pastors calendar, meetings, and email with discretion, clarity, and efficiency. Support the CoreTeam (membership) through clear communication, event coordination, follow-up, and systems management. Support guest speakers, ministry partners, and key relationships by coordinating logistics, facilitating communication, and ensuring a welcoming and organized experience for all involved. Lead and manage the Senior Pastors social media presence and digital communication, ensuring consistent, mission-aligned messaging. Coordinate leadership and elder meetings, gatherings, and special events, overseeing logistics, communication, and execution. Provide Sunday support, assisting with preparation and day-of pastoral and leadership needs. Anticipate future needs by proactively preparing resources and maintaining organized archives for sermons and leadership materials. Perform additional duties as assigned by the Senior Pastor. Qualifications Demonstrated mature Christian character and personal commitment to Jesus Christ. Proven ability to exercise high discretion and confidentiality. High emotional intelligence and excellent interpersonal skills. Exceptional written, verbal and digital communication skills. Strong organizational, planning and project-management abilities. Proficient in digital communication and social media platforms. Experience providing executive level support to senior leadership. A collaborative, humble team player. SCHEDULE: Sunday - Thursday HOURS: 40 (must be available for special events, church meetings, etc) COMPENSATION: TBD STAFF LEVEL: Executive Assistant: reports to the Senior Pastor

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation Assist in processing, editing, and proofing contract documents for clients and consultants Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests Coordinate physical archiving of studio projects Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications Minimum 5 years of experience in professional administrative position supporting senior leadership Experience booking domestic and international travel Excellent verbal and written communication skills Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors Ability to prioritize business responsibilities Must show ability to problem solve, both individually and as part of a team Positive attitude and willingness to “go the extra mile” High level of work ethic and ability to work independently with minimal guidance Proficiency with Microsoft Office (including SharePoint) Adobe Suite/In Design experience a plus Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Title Executive Assistant - reporting to the CEO's office Reports To Chief of Staff Status Salaried, Non exempt Updated January 9, 2026 Job Summary The Executive Assistant provides essential administrative and logistical support to the CEO's Office, ensuring smooth day to day operations. This role manages scheduling, communications, and clerical tasks, enabling the CEO and Chief of Staff to focus on strategic priorities. The position requires discretion, organization, and a commitment to excellence in service to the institution. Key Responsibilities General Duties and Responsibilities Arrive on time and ready to work, as scheduled. Maintain an accurate record of time worked using web based time and attendance system. Work occasional mandatory overtime, as necessary. Work in a professional and cooperative manner with other AMFA associates and employees. Maintain a professional, neat, clean, well groomed appearance. Assist with other duties as assigned. Core Duties and Responsibilities Calendar and Schedule Management Manages the CEO's complex calendar, including scheduling meetings, appointments, and events; troubleshoots conflicts and ensures the CEO is prepared for all commitments. Communication Hub Serves as the primary point of contact and liaison between the CEO's Office and internal staff, external stakeholders, and the public. Screens calls, manages email correspondence, and drafts official communications. Meeting and Event Coordination Organizes and coordinates staff, committee, board, and special events. Prepares agendas, distributes materials, arranges logistics (rooms, catering, technology), and records accurate minutes. Document and Report Preparation Prepares, edits, and proofreads reports, presentations, memos, letters, and other materials. Travel and Expense Management Manages travel logistics for the CEO and senior staff, including booking transportation and accommodations, creating itineraries, and processing expense reports. Information and Records Management Establishes and maintains organized filing systems (physical and electronic), handles confidential information with discretion, and manages public records requests as needed. Office Operations Support Oversees day to day office operations, including supplies, equipment, and coordination with facilities or vendors. Special Projects Assists with special projects and initiatives as assigned, conducting research, compiling data, and monitoring progress. Qualifications Qualifications, Knowledge, Skills, and Abilities Experience Minimum of high school diploma. Minimum of two years of successful administrative or executive support experience, preferably in a fast paced nonprofit or cultural institution. Technical Proficiency Expert level proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with databases, accounting software, or agenda management tools is a plus. Organizational and Time Management Skills Strong attention to detail and ability to manage multiple priorities. Communication Skills Exceptional written and verbal communication abilities. Autonomy and Judgment Ability to work independently, exercise sound judgment, and prioritize conflicting demands. Professional presence and interpersonal skills Maintains a polished and poised demeanor in interactions with senior leadership, board members, and high level donors, reflecting the values and reputation of the institution. Professionalism and Confidentiality High degree of tact, discretion, and professionalism in handling sensitive information. Working Conditions and Physical Requirements Physical demands Regularly sit for prolonged periods of time (up to 5 hours at a time) at desk and working on a computer. Frequent use of hands and fingers for typing, handling documents, and operating office equipment. Occasionally stand and walk within the office and museum, including attending meetings and events. Occasionally bend, reach, and stoop. Occasionally lift up to 25 lbs. Communication demands Regularly required to use speech to interact with other employees and stakeholders. Vision demands Visual acuity adequate to read and prepare documents, and to view a computer screen for extended periods of time. Hearing and Speaking demands Hearing adequate to communicate effectively in person and via phone Clear speaking ability adequate for presentations and interactions. Work environment/exposure Work is performed indoors, in an office environment Note This job description is intended to outline the general responsibilities and qualifications of the Executive Assistant. It may be subject to change based on the Museum's specific needs and policies.

Job Title: Executive Assistant to the CEO Reports To: Chief Executive Officer Positions Supervised: None FLSA Status: Exempt Job Summary The executive assistant to the chief executive officer (CEO) provides high-level administrative and operational support to the CEO, Executive Management Team (EMT), and Board of Directors. This role requires significant independent judgment and discretion to manage complex priorities, handle confidential matters, and coordinate executive-level activities with minimal oversight. The executive assistant to the CEO serves as a trusted liaison, representing the CEO and EMT, ensuring efficient execution of executive operations, managing sensitive communications, and overseeing the logistics of board and leadership activities. Success in this role requires excellent organizational and communication skills, a high level of professionalism, and the ability to make informed decisions in a dynamic environment. Job Responsibilities The intent of this job description is to provide a representation of the types of duties and level of responsibilities required of this position and is not intended to be an exhaustive list of all responsibilities, duties, and skills. Team members may be directed to perform job-related tasks other than those specifically stated in this description. Provides high-level administrative support to the CEO and EMT, including managing complex calendars, travel, expenses, and competing priorities with minimal oversight and in accordance with company policies; coordinates calls, mail, and visitors, and represents the executive office with professionalism and discretion Serves as the primary liaison between the CEO, EMT, and key stakeholders, ensuring clear and effective communication Manages sensitive matters and confidential information with discretion, including secure handling of executive records, board materials, and privileged communications Coordinates and prepares for meetings and events-drafting agendas, assembling materials, taking detailed notes, tracking follow-ups, and managing logistics such as scheduling, catering, AV setup, and room preparation Prepares and reviews executive communications, talking points, confidential correspondence, presentations, and reports on behalf of the CEO, EMT, board members, and senior leaders Administers the Diligent board portal and oversees the secure distribution of board documentation; coordinates board meeting logistics and ensures governance-related requirements are met Required Qualifications An equivalent combination of education, training, and experience will be considered. High school diploma or equivalent 3+ years of experience supporting multiple Senior leaders or C-Suite level executives Preferred Qualifications Bachelor's degree in business administration, communications, or related field 5+ years of executive-level administrative experience 2+ years of experience supporting a CEO or Board of Directors Previous experience in a financial institution or highly regulated industry Professional certification such as Certified Administrative Professional (CAP) or similar Knowledge, Skills, and Abilities (KSA's) A representation of the knowledge, skills, and abilities necessary to perform this job competently. Ability to exercise sound judgment and maintain strict confidentiality Strong organizational and prioritization skills Effective written and verbal communication skills Ability to adapt to shifting priorities and manage multiple demands High attention to detail and accuracy Ability to work independently and maintain momentum with minimal oversight Knowledge of executive-level administrative practices and workflows Strong relationship-building and interpersonal skills Ability to anticipate needs and identify practical solutions Knowledge of board governance processes and board-portal tools (e.g., Diligent) Knowledge of Microsoft Office Suite and common productivity platforms Work Environment Environmental or atmospheric conditions commonly associated with the performance of this job's functions. Hybrid work environment (combination of remote & onsite); requires regular use of online tools, systems, and collaboration platforms General office setting when working onsite Attendance at offsite meetings, events, or conferences as needed Presence required for scheduled board meetings, including the annual board retreat Evening and occasional weekend hours as needed to support board meetings, executive events, and time-sensitive requests Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Ability to work at a computer in a stationary position for up to 8 hours per day Ability to occasionally carry light materials (e.g., laptop, presentation materials) Ability to travel for business by car or air and stay in public accommodations as needed Together Credit Union is an Equal Opportunity employer. The Credit Union complies with appropriate federal, state, and local laws and provides equal employment opportunities without regard to race, color, religion, gender, age, sexual orientation, gender identity or expression, national origin, military or veteran status, disability (including pregnancy), genetic information, or any other protected status to all qualified applicants and employees. Together Credit Union is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free work environment.

About COCA The Center of Creative Arts (COCA) is one of the nation's premier multidisciplinary arts organizations-a hub for creativity, education, and community engagement in St. Louis. COCA's mission is to enrich lives and build community through the arts, nurturing the next generation of creative leaders. The Opportunity COCA seeks an Executive Assistant who thrives in a fast-paced, mission-driven environment. This role is ideal for a proactive professional with exceptional organizational and communication skills who enjoys being at the center of an organization's leadership and impact. You'll serve as the right hand to the President & CEO-supporting executive operations, Board relations, and strategic initiatives-while connecting across every department of COCA. Key Responsibilities Provide high-level administrative and project management support to the President & CEO. Serve as a professional representative of the President in all interactions with staff, partners, and the Board. Manage complex calendars, meetings, travel arrangements, and communications. Research, prioritize, and follow up on issues and opportunities, often of a confidential nature. Support Board of Directors activities, including scheduling, preparing materials, drafting minutes, and coordinating meetings. Prepare presentations, reports, and correspondence to advance organizational goals. Partner across departments to manage special projects and cross-functional initiatives. Foster a positive and collaborative work culture throughout COCA. Qualifications Bachelor's degree or equivalent professional experience. 7-10+ years of experience supporting senior executives or executive leadership. Mastery of Microsoft Office Suite and Adobe Acrobat; experience with CRM systems (Blackbaud a plus). Exceptional organizational skills, attention to detail, and ability to manage multiple priorities. Strong interpersonal skills and the ability to work effectively with a diverse community of staff, Board members, and external partners. High emotional intelligence, discretion, and professionalism in handling sensitive information. Commitment to COCA's values of Diversity, Equity, Inclusion, and Access. Why You'll Love Working at COCA Join a vibrant, creative community passionate about the transformative power of the arts. Hybrid work flexibility (per COCA's Remote & Hybrid Policy). Opportunity to engage directly with executive leadership and the Board. Inclusive environment that values innovation, collaboration, and growth.

Insight Global is looking for an Executive Assistant to support the CFO for one of our client's in Kansas City, MO. This position requires this person to be fully onsite, in the office, 5 days a week. This person will be responsible for directly supporting the CFO providing managing complex tasks, ensuring there are streamlined operations in place, and even analyzing data. This person will be the main point of contact, managing communication, scheduling, and preparing meeting materials. When it comes to the analytical support of this role, this person should be able to assist with financial aspects including and not limited to data analysis, reporting, spreadsheet management, and budget forecasting. This person will need to be flexible and available outside of standard business hours in case of urgent matters. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - 5+ years of experience as an executive assistant supporting C-Suite level executives specifically within the financial space - Proficient in Microsoft Office Suite tools - Able to interpret data, analytical skills working with numbers and spreadsheets. - Very strong time management, organizational, and communication skills - Bachelor's degree in Business Administration, Finance, or similar - Familiar with financial statements and terminology

Job Description At SeekOne Roofing, we're not just about roofs; we're about people! As a PEOPLE-FIRST organization fueled by purpose, growth, and service, we pride ourselves on making a positive impact in our vibrant Brentwood, TN community and beyond, including the fantastic cities of Nashville, TN and Huntsville, AL. We're excited to announce that we're looking for a passionate full-time Administrative Assistant to join our dynamic team and provide direct day-to-day support to our company leaders! At SeekOne Roofing, we truly value our team members and offer competitive pay and fantastic benefits to show our appreciation. Pay: $50,000 - $60,000 per year based on experience Benefits: Paid training PTO Flexible schedules Weekly mentorship and personal development opportunities Supportive, faith-driven team culture Industry-leading CRM and sales tools Advancement opportunities within a quickly growing company Join our office and help us grow as we continue to make a difference together! Apply now for this exciting role directly supporting the owners! SCHEDULE FOR OUR EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: During your time assisting our office, you can anticipate a typical Monday to Friday work schedule, with the possibility of occasional weekend shifts as needed. YOUR ROLE AS AN EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: As an Executive Personal Assistant to the Owners, your role is both dynamic and integral to the organization's success. Each day begins by reviewing and prioritizing the owners' calendar to ensure their meetings, commitments, and strategic goals flow seamlessly. You'll coordinate and facilitate meetings, take detailed notes, and manage follow-up actions to keep projects moving forward. Acting as a trusted liaison, you communicate on behalf of the owners with staff, clients, and external partners. You'll also handle travel arrangements, manage correspondence, and support company events, while assisting with special projects that reflect the owners' vision for growth and efficiency. This position gives you a front-row seat to leadership decision-making and offers countless opportunities to make a meaningful impact right alongside the owners. In order to do this, you'll need to meet the following qualifications: 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals OUR COMPANY Our commitment to serving others and making a positive impact is at the core of our operations here at SeekOne Roofing. Guided by our values of BLESSED, FOCUSED, and COMMITTED, we prioritize people in all that we do. We offer comprehensive commercial and residential roofing solutions, leveraging cutting-edge tools and continually refining our techniques to maintain our leadership in the industry. Our unwavering dedication has been recognized with the prestigious GAF badge and the CertainTeed Five Star badge, earning the trust of our valued customers. If you are seeking to join a dedicated team that fosters personal growth and invests in your future, we invite you to connect with us. BE OUR NEW EXECUTIVE PERSONAL ASSISTANT! So, what do you think? If you're excited about the opportunity to work directly with our owners, support their vision, and help drive the success of our growing company, we want to meet you! Our office values your time, so we've got a simple application process that should take you less than 3 minutes to complete. We look forward to meeting you! Job Posted by ApplicantPro

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

About the Role: The Executive Assistant to the President-CEO plays a pivotal role in ensuring the smooth and efficient operation of the executive office. This position is responsible for managing the President-CEO's complex schedule, coordinating communications, and facilitating strategic initiatives by acting as a trusted liaison between the executive and internal or external stakeholders. The role demands a high level of discretion, professionalism, and organizational skill to handle sensitive information and prioritize competing demands effectively. By anticipating the needs of the President-CEO and proactively addressing challenges, the Executive Assistant enables the executive to focus on high-impact leadership and decision-making. While this role prioritizes direct support of the President-CEO, the Executive Assistant is also expected to provide high-level administrative and operational support to the broader executive team as needed, helping ensure seamless coordination and efficiency across the C-suite. Ultimately, this position contributes significantly to the overall success and productivity of the organization by providing comprehensive administrative and operational support at the highest level. Minimum Qualifications: Bachelor's degree or equivalent experience in business administration, communications, or a related field. Minimum of 5 years of experience supporting senior executives, preferably at the C-suite level. Proven ability to manage complex calendars and coordinate multiple priorities simultaneously. Exceptional written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms. Preferred Qualifications: Experience working in a fast-paced corporate or nonprofit environment. Advanced knowledge of project management tools and software. Familiarity with financial and budgetary processes. Demonstrated ability to work independently and exercise sound judgment in high-pressure situations. Certification as an Executive Assistant or Administrative Professional (e.g., CAP, PACE) is a plus. Responsibilities: Manage and maintain the President-CEO's calendar, including scheduling meetings, appointments, and travel arrangements with attention to detail and time sensitivity. Serve as the primary point of contact between the President-CEO and internal teams, board members, clients, and external partners, ensuring clear and timely communication. Prepare, review, and edit correspondence, reports, presentations, and other documents to support executive initiatives and meetings. Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items to ensure progress and accountability. Handle confidential information with the utmost discretion and maintain a high level of professionalism in all interactions. Assist with special projects and research as needed to support strategic planning and organizational goals. Facilitate the flow of information and prioritize requests to optimize the President-CEO's time and focus. Provide executive-level administrative support to other members of the executive leadership team as needed, including calendar coordination, meeting preparation, document support, and cross-departmental communication. Skills: The Executive Assistant utilizes exceptional organizational and multitasking skills daily to manage the President-CEO's demanding schedule and ensure seamless communication across various stakeholders. Strong interpersonal and communication skills are essential for drafting clear correspondence, facilitating meetings, and representing the executive office professionally. Proficiency with technology, including office software and virtual collaboration tools, enables efficient document preparation and remote coordination. Critical thinking and problem-solving skills are applied to anticipate needs, resolve scheduling conflicts, and support strategic initiatives effectively. Additionally, discretion and confidentiality are paramount, as the role involves handling sensitive information and maintaining trust at all times.

To execute all clerical responsibilities and tasks associated with Shipping and Logistics. Duties and Responsibilities: Account for all Landed Costs as it relates to raw materials Manage CMS Barge Unloading Invoices Scan and maintain Outbound Truck BOLs Scan and maintain Monthly Outbound Rail BOLs Scan and maintain Monthly WATCO Work Receipts Upload Shipping Operations documents into the HUB File Temp Worker Time Cards Management of office supplies for Shipping & Logistics Publish daily and ad-hoc reports as needed Performs other duties as requested Qualifications: Requirements and Skills: Proficient use of the English language in reading, writing, and speaking Proficient in use of Microsoft Office Ability to manage multiple tasks, to set priorities, and to meet deadlines Strong organization and analytical skills Self-managing; works well with little supervision Geographically competent Ability to clearly communicate with internal and external parties regarding issues and changes Education and Experience: High School degree or GED Equivalent 1 to 3 years of related experience preferred Working knowledge of Microsoft Office products Working Conditions and Physical Requirements: Environment is typically in an office setting with a controlled environment. Physical responsibilities do include going into the plant, external locations and scale houses as needed. General work hours are expected with some overtime depending on the workload. Supervisory Responsibility: This position does not supervise others.