Executive assistant jobs in Kalispell, MT

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Candidates must reside within the Billings Metro area to be considered for this role. Candidates who require relocation will not be considered. The Assistant Vice President of Sales is responsible for the leadership of Altana's Branch network and Lending team, both in terms of overall strategy and day-to-day tactical execution. This position is at the forefront of ideating, shaping and implementing lending & retail sales and services strategies to directly drive the Credit Union's growth and success for our Southern Montana branches, and work closely with their market peer to influence the same for our Hi-line branches. However, this individual must also be willing to roll up their sleeves and get directly involved to drive operational excellence and facilitate organizational change to execute upon those strategic objectives. This position will report to the Executive Vice President and, upon joining Altana, have nine direct reports and a span of control of approximately 50 individuals. Though this is an established team, we expect this leader will have a key role in determining how that team will grow in the near term. Given this, a primary responsibility for this role is recruiting, leading and developing both experienced and novice professionals, and ensuring a talent pipeline for future succession at the credit union. Ensuring this requires that this individual coach, train, and drive sales and service performance in a manner consistent with the credit union's core values. They must also remain proactive in the community to promote credit union awareness and identify opportunities for membership growth. Key Responsibilities Motivate and lead a highly performing lending team, provide both coaching & mentoring as well as overall strategic guidance. Maintain and foster a culture of shared accountability, collaboration, and continuous learning. Ensure Branch culture promotes valuing members, being the member's trusted partner, and doing the right thing. Monitor and anticipate trends in the banking industry and assess the local market to implement strategies to gain and sustain competitive edge. Lead all aspects of retail banking including staffing for each branch location, sales & service, and training. Provide oversight of daily branch operations, ensuring efficiency and compliance with policies, procedures, and regulations. In collaboration with the credit union's Senior team, create and monitor sales goals for branch locations and individual lenders that encompasses deposits, loans and other related credit union products. Develop and implement retail sales and service strategies to increase deposit and loan balances, aligning with strategic plan. Proactively identify and pursue prospects for the credit union through networking, outreach, and referral partnerships. Attend credit union training sessions, conferences and seminars as approved by the EVP. Build and expand relationships with community partners to promote Altana and maintain a highly visible presence in our market. Represent the credit union at community and networking events to enhance visibility, network for talent, and strengthen brand reputation. Skills and Qualifications Demonstrated passion for coaching, mentoring, and leading teams and developing staff with a mindset towards their growth for the organization's long-term benefit. Evidence of an in-depth knowledge of Consumer and Real Estate lending regulations. Exhibits high levels of professional judgment and an unblemished record of ethical conduct. Ability to analyze, synthesize and communicate data in meaningful ways to diverse audiences of varying size. Shows a track record of accountability, setting and personally achieving aggressive goals, while also facilitating the accomplishment of these goals by managed teams. Proficient in all current technologies related to the job functions, with an inclination to learn and adopt new technological solutions as they become available. Experience 10 years of experience in Retail Banking with Consumer and Real Estate lending required. Management experience required, with 5 years of experience leading a Sales team preferred. Experience in strategic planning and execution including financial service operations planning, organization and development. Commercial lending experience preferred, with knowledge of business structure, fee schedules, and relevant measures for evaluating opportunities. Applications for this position will be received and replied to within a week of sumission. The credit union's goal is to have this position offered by mid-November with a December start date. Altana FCU does not accept solicitations from third-party recruiters, and asks that these parties not contact us regarding this or other roles.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Helena, MT The Staff Pad has partnered with a hospital in Helena, MT to hire an Executive Assistant. Job Summary: A highly organized and proactive Executive Assistant is needed to support senior leadership in a fast -paced, high -visibility environment. This role manages complex calendars, heavy communication flow, meeting coordination, and high -level administrative tasks requiring discretion, professionalism, and independent judgment. The Executive Assistant serves as a key liaison for executives, ensuring smooth daily operations, efficient communication, and effective coordination of projects, meetings, and events. Key Responsibilities: Manage executive calendars, screen calls, greet visitors, and maintain open communication channels. Coordinate meetings, conferences, travel arrangements, itineraries, and events. Prepare correspondence, reports, presentations, meeting minutes, and other documentation. Organize files, maintain databases/spreadsheets, track expenses, and process invoices. Handle confidential information, manage shifting priorities, and support special projects. Represent executives professionally with staff, physicians, and the public. Qualifications: Minimum 5 years of progressively responsible administrative experience; executive -level support preferred. Strong writing, grammar, shorthand, and advanced document formatting skills. Proficient in Microsoft Word, Excel, PowerPoint, and calendar management tools. Excellent communication, decision -making, and organizational skills. Bachelor's degree preferred.

Full-time Description Barrett Hospital & HealthCare invites applications to fill a Executive Assistant position to join our team of professionals. The Executive Assistant provides, under general supervision, administrative support to the CEO, CFO, and the Board of Directors. The Assistant is responsible for coordination of all aspects of the administrative office including flow of information, scheduling, liaison with medical staff, community members, hospital staff and Board of Directors members. The Assistant is also responsible for the organization of the administrative office including various files including State and Federally required documentation, office equipment, and overall appearance. Under the supervision of the CEO or designee, the Assistant coordinates hospital-wide community awareness planning and implementation. As a member of the professional team, the Assistant requires maintaining a high level of organization skills, self-motivation and well-developed demeanor and discretionary judgment. The Assistant provides support for major projects, as assigned by leadership, and is responsible to ensure that project actions are tracked and completed timely. Minimum Qualifications: Candidates must have 5+ years directly related, executive level support experience Proficiency in Preference will be made for candidates who possess a Bachelors' degree Experience supporting healthcare leadership, preferred. Facility Information: Barrett Hospital & HealthCare provides the people of southwestern Montana with quality healthcare services. Recognized as a leader in rural health facilities, we have been named as a Top 100 Critical Access Hospital for 14 years and a Top 20 CAH 7 times from among over 1300 critical access hospitals across the nation. We continually strive for clinical excellence, with patient safety our top priority. Barrett Hospital & Healthcare is an 18-bed facility with an impressive array of technology, ancillary services and a thriving physician clinic with regional respect for quality expertise. About our Community: Located in Dillon, Montana, our community is renowned for scenic outdoor experiences including cross-country, downhill and backcountry skiing, blue ribbon fly-fishing, world-class hunting, and extensive hiking and biking opportunities. Nestled in the northern Rocky Mountains, the City of Dillon is home to an excellent school system and is home to the University of Montana Western campus. We invite you to join our team and enjoy an adventurous Montana lifestyle! Full- Time Benefits: 403(b) with Employer match PTO/Sick Leave Health insurance Flexible Spending Account / Health Savings Account Dental Insurance Vision Insurance Employee Assistance Program Life Insurance Offering a variety of optional health and well-being plans

Job DescriptionDescription: Hart is seeking an experienced, proactive Executive Administrative Assistant to support the Chief Executive Officer and executive leadership team. This role is ideal for someone who combines strong organizational and communication skills with the ability to anticipate needs, manage priorities, and operate with discretion in a fast-paced, continuously evolving environment. Key Responsibilities Manage and optimize the Leadership Team's calendar, including scheduling, prioritizing meetings, and ensuring adequate preparation time and materials. Coordinate domestic and occasional international travel for the Leadership Team and other executives as needed. Prepare, edit, and manage correspondence, presentations, and reports with professionalism and accuracy. Plan and execute logistics for board meetings, leadership offsites, strategic partners (MSU) and internal company events. Support project coordination, tracking deliverables and timelines across departments as assigned Handle confidential information with the utmost integrity and discretion. Serve as a liaison between the Leadership Team and internal/external stakeholders to ensure timely follow-up and communication. Continuously improve administrative processes, implementing structure and systems that enhance efficiency as the company scales. Support Financial activities including invoicing, bill pay and cash flow management. Requirements: 5+ years of experience supporting C-level executives in a dynamic environment. Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously. Strong written and verbal communication abilities. Demonstrated judgment, confidentiality, and professionalism. Proven ability to work independently, anticipate needs, and make decisions with minimal supervision. Proficiency in productivity and collaboration tools (e.g., Microsoft 365, Google Workspace, Zoom, Slack, CRM platforms). Healthcare or technology industry experience preferred but not required.

Water Science Technologies, a company of Italmatch USA Corporation, is seeking a highly organized and detail-oriented Part-Time Operations Administrative Assistant to join our Operations Department. This role is essential in providing administrative and clerical support to ensure smooth, efficient day-to-day operations while maintaining compliance with established procedures and policies. Key Responsibilities: 1. Enter Orders into the ERP system. 2. Locate and dispatch carriers for loads. 3. Partner with Quality Control on completing a certificate of analysis. 4. Perform customer service by following up on shipments. 5. Prepares production scheduling. 6. Submit purchase orders for raw materials, warehouse transfers, and finished goods. 7. Other office administrative duties as required. Qualifications and Skills: 1. High school diploma or equivalent; additional qualifications in office administration or related field is a plus. 2. Proven experience in an administrative role, preferably in an operations or similar environment. 3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to generate reports and presentations. 4. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. 5. Strong attention to detail and accuracy in all work. 6. Exceptional communication skills, both written and verbal, with the ability to effectively interact with all levels of internal and external stakeholders. 7. Ability to work independently and collaboratively in a team-oriented environment. 8. Strong problem-solving skills, with the ability to anticipate needs and proactively address issues. 9. Ability to maintain confidentiality and handle sensitive information with professionalism and integrity. 10. Flexibility to adapt to changing priorities and work efficiently in a fast-paced environment. Must be able to lift up to 55 lbs. This job description provides a general outline of responsibilities and qualifications for the Operations Administrative Assistant role. It is not intended to be exhaustive or all-inclusive and may be subject to change based on the needs of the organization.

Administrative Assistant Looking for a career that makes a difference in the lives of others, offering hope, meaningful life choices, and better outcomes? Who we are Since 1971 Western Montana Mental Health Center (WMMHC) has been the center of community partnership in the 15 counties we serve across western Montana. We have committed to providing whole-person, person-centered care by ensuring an approach to health care that emphasizes recovery, wellness, trauma-informed care, and physical-behavioral health integration. We know the work we do is important and makes a significant impact in the lives of our clients and in our communities. Working at WMMHC also gives you the opportunity to work under the Big Sky, giving you the adventure of a life time while serving your community and changing lives. We offer a work life balance so you still have time to discover all the natural beauty and recreational dreams that Montana has to offer while still engaging in a career path that is challenging and fulfilling. If you want to join our team where community is at the heart of what we do, then you've come to the right place! Job Summary: The Administrative Assistant is a team member of a fast-paced and energized company working with some of the most vulnerable population. A successful Administrative Assistant at WMMHC is a brilliant multitasker and a detail-oriented coordinator; they keep the office moving forward and are critical to WMMHC's success. A typical day at the front desk is spent providing clients top-notch customer service and helping clinicians focus on therapeutic goals instead of administrative ones. Every day this position works to make sure client demographics are up to date, managing schedules so that clients can receive services quickly, sending out helpful reminders, and ensuring compliance information is reported to any relevant entities. This position provides supports that help our clients receive the best care possible. Everyday you'll be rewarded by seeing the improvements our clients make. This job is meaningful and the successful applicant will have the ability to make a significant impact serving their community. Come join the WMMHC team and make a difference! Current openings in Missoula Qualifications: High school diploma or equivalent Ability to pass background check and driver's license check upon offer of employment. Provide proof of auto liability insurance coverage per Western's policies. Montana Driver's License with good driving record Preferred experience One year in general office work preferred Benefits: We know that whole-person care is not just important for our clients, but recognize it's just as important for our employees. WMMHC has worked hard to provide a benefits package that encompasses that same concept. Our comprehensive benefits package focuses on the health, security, and growth of our employees. Benefit offerings will vary based upon full time, part time, or variable status. Health Insurance - 3 options to choose from starting as little as no cost for employee only Employer paid benefits: Employee Assistance Program, Life insurance for employees and dependents, and long term disability Voluntary options available: dental & vision insurance, short term disability, additional life insurance and dependent care flexible spending account Health savings account (HAS) with match or medical flexible spending account (FSA) 403(B) Retirement enrollment offered right away with an employer match offered after one year Generous paid time off to take care of yourself and do the things you love Accrued PTO starts immediately Extended sick leave 9 paid holidays and 8 floating holidays Loan forgiveness programs through PSLF or NHSC

Work Arrangement: In-office A Day in the Life: A typical day as a Audit Administrative Assistant might include the following: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Process client confirmations. * Prepare monthly billing statements for Audit partners. * Make travel arrangements for auditors. * Arrange various meetings via conference calls, video conference and webcasts. * Process expense reports for partners and managers. * Assist with processing outgoing mail. Organize incoming mail for partners as directed. * Prepare invoices for Audit partners. * Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin as needed with events and meeting catering. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support. Experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You have strong written and verbal communication skills. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

The Administrative Assistant provides overall administrative support to the facility. Duties of the Administrative Assistant include scheduling appointments, completing intakes with participants, checking insurances, processing deposits, inputting data for billing, ensuring that medical records are appropriately maintained, acting as a liaison with the Billing Manager, and ensuring that the functioning of facility administratively is efficient and effective. The Administrative Assistant reports to the site Office Manager and Administrative Manager. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and/or duties requested by his/her supervisor. Essential Job Functions: · Maintains Database · Reports to Billing Manager -Processes records releases ensuring that records are reviewed by clinical staff prior to releasing · Facilitates medical record releases to other facilities and ensures that medical records are received · Schedules appointments · Completes intake paperwork with new participants and ensures that the front office is warm and welcoming · Attends and participates in mandatory training, staff meetings, and other agency functions as assigned -Daily Deposit Slip reports · Other duties as assigned -helping the site director with various tasks Attendance Requirements: The Administrative Assistant is expected to work whichever schedule is provided. Staffing needs, operational demands, and service specific protocol may necessitate variations in starting and ending times, as well as variations in the total hours that may be scheduled each day and week. Supervisors have the ability, responsibility, and authority to adjust employee work schedules based upon a variety of issues pertaining to the delivery of services. The scheduling of staff meetings, training courses, and other meetings may necessitate variations in employee work schedules. Permanent changes in an employee's work schedule will be provided to the employee in writing with an explanation describing why the change was made. Scheduling is the responsibility of the employer and will be based on the needs of the participants served by this agency. Requirements Minimum Qualifications Knowledge/Skills/Abilities: Ability to work with diverse cultures, individual and family differences. Strong computer skills, knowledge of word and excel. Ability to maintain filing. Ability to multitask and prioritize needs. Excellent grammar and writing skills. Pleasant, customer-oriented attitude. Professional grooming and dress. Strong oral and written communication skills. Positive teamwork skills with other staff, individuals served by the agency, and other resources in the community. Current, valid Montana state driver's license. Clear cps and criminal background checks. Education/Experience: High school diploma or GED. Office work experience in a medical or mental health agency. Experience using computers, excel and word. Positive, customer oriented, professional presentation. Salary Description 18.00/hour

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Administrative Assistant in CONUS/OCONUS - Bozeman, MT to support an engagement for an American agency within the United States Department of Agriculture that is committed to “helping people help the land” - their mission is to provide America's farmers and ranchers with financial and technical assistance to voluntarily put conservation on the ground, not only helping the environment but agricultural operations, too. The ProSidian Engagement Team Members work to will assist Montana NRCS (Natural Resources Conservation Services) Staff with the assimilation of program documentation, development of correspondence, checking documents for accuracy, processing payments, maintaining spreadsheets, etc. Other tasks include monitoring and tracking commencement and expiration of agreements and prepares agreement modifications and reviewing contract obligating documents and assist in internal auditing of agreements. Administrative Assistant Candidates shall work to support requirements for Program Support and The Administrative Assistant follows a number of specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file, simple posting to individual accounts, opening mail, running mail through metering machines, and calculating and posting charges to departmental accounts. Little or no subject-matter knowledge is required, but the clerk needs to choose the proper procedure for each task. • Provide support with collecting and assembling cost data and processing payment application requests and programs; reviewing a wide variety of invoices, vouchers, and other miscellaneous paperwork associated with NRCS Programs. • Assists with compiling all necessary supporting documents to substantiate payment requests, ensures that payment requests comply with provisions of long term contracting and are within obligated spending limits prior to submission of payment. • Assist with tracking producer requests for wetland compliance and highly erodible land assistance. Maintains wetland determination and highly erodible land case files including producer submitted records, conservation plans and associated maps. Tracks requests for appeals related to issued determinations. • Assists in accuracy reviews of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements and other requests for payment of goods and services; processes program payment information; prepares for District Conservationist's signature and forwards completed document to financial management staff for payment. • Responsible for establishing and maintaining contracting files and producer records. This includes receiving and assembling program applications and collecting producer eligibility information. Responsible for compiling contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material. • Assists with driving Government vehicles to local shops for routine maintenance; tracks vehicle maintenance and mileage logs. • Assists NRCS staff in working between contractors and landowners regarding supplying practice statements of work and deliverables. • Schedules office machine tech support and maintenance calls. • Processes mail by use of proper postage, preparation of packages for shipment, provides drop off at delivery sites, provides pickup and distribution of packages (shipping/receiving) • Compiles contract documentation including but not limited to: conservation plans, maps, photographs, resource data, and technical material. • Assists with assembling technical notes and project documentation required to process modifications. • Provides a variety of technical information to program applicants and participants, such as specific program and land eligibility requirements. • Provides guidance to program applicants and participants on the completion of required conservation planning steps and provide basic explanations regarding practice statements of work and deliverable requirements for conservation program participation. Contractor support will defer to NRCS officials for site specific comments or questions. • Assist with uploading of photos to Toolkit and Data Management System. • Contact cooperators to follow-up on the status of conservation plan progress and transfer landowners to the appropriate staff when there are concerns with acceptance of the agreed upon conservation measures. • Some interaction with the public will be required in an office setting; some lifting may be required (boxes or files). Qualifications The Administrative Assistant shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. • A bachelor's degree is required • Possess valid state-issued driver's license; *Violations must be noted before use of Govt Furnished Vehicle; • Proficient in word processing; • Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access; • Ability to use e-mail and internet browsers i.e., Microsoft Outlook and Microsoft Internet Explorer; • Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanning devices, postage meters, and copy machines; • Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing. Familiarity with certified mail and return-receipt mail procedures; • Capable of working independently; • Possess basic and courteous telephone skills • Ability to learn and assist with entering and maintaining information in the Natural Resources Conservation Service (NRCS) software such as Protracts, Toolkit, Performance Results System. TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Bozeman, MT U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

**If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal . is located at our Kalispell, MT branch. What's Important to You We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible. Generous Paid Time Off (PTO) in addition to paid federal holidays. Child Care Assistance Program for eligible dependent(s). Exercise reimbursement program for employees. The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it. We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate. SUMMARY The Banking Administrative Assistant provides administrative support for State Presidents, their team, department, or group. This position coordinates Commitment to Community (C2C), Community Reinvestment Act (CRA), volunteerism, and recognition through reporting, communication, and collaboration of activities/processes. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as a point of contact for customers and clients, providing professional and courteous service in person, by phone, and through electronic communication. Fosters a positive customer experience by demonstrating a welcoming attitude and maintaining a professional appearance. Performs a variety of administrative tasks including handling correspondence, processing mail, scanning documents, and supporting general office operations. Assists with the preparation and organization of documents to support departmental and business activities. Coordinates meetings, conferences, presentations, and travel arrangements; generates and manages related documentation. Organizes and supports departmental functions and events as needed. Develops and maintains an efficient central filing system, ensuring proper records management and compliance with retention policies. Manages office supply inventory, including ordering and restocking as necessary. Creates, edits, and enhances PowerPoint presentations to support internal and external communications. Processes invoices and ensures timely payment in accordance with company procedures. Collaborates with the state leader to develop and manage the Commitment to Community (C2C) plan and budget. Builds and maintains relationships with key stakeholders across markets to support community initiatives. Reviews, qualifies, and processes donations, grants, and sponsorships; ensures accurate tracking and timely distribution. Partners with Community Responsibility and Marketing teams to align C2C goals with budgetary and strategic objectives. Collects, analyzes, and maintains data related to C2C activities; prepares regular reports for internal stakeholders and regulatory agencies. Monitors PR and promotional spending to ensure proper coding of donations and sponsorships. Leads and manages Community Reinvestment Act (CRA) programs and initiatives, ensuring compliance with regulatory requirements. Develops state-level strategies and action plans to meet community development goals and track progress. Plans, coordinates, and executes community events, workshops, and activities that promote financial inclusion, homeownership, and community development; monitor and report CRA-related outcomes. Analyzes data related to lending activities and community development projects. Supports the Community Development Officer in conducting Community Needs Assessments and collaborates with market leaders to address identified needs. Works cross-functionally with Compliance, Community Responsibility, and Marketing to ensure CRA goals are achieved. Prepares and delivers regular CRA monitoring and reporting (monthly, quarterly, annually) to state leadership. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE, SKILLS AND ABILITIES Exceptional interpersonal and customer service skills, with the ability to communicate effectively in person, over the phone, and through written correspondence. Strong organizational and time management abilities, with demonstrated capacity to prioritize tasks, manage multiple projects, and meet deadlines independently. Adaptability and flexibility to respond to shifting priorities and evolving business needs in a fast-paced environment. High attention to detail and accuracy, especially in handling confidential information and preparing documents. Effective verbal and written communication skills, with the ability to convey information clearly and professionally. Collaborative mindset, with the ability to build productive relationships and work effectively across teams and departments. Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as internet-based research and tools. Knowledge of banking operations and administrative procedures is preferred. EDUCATION AND/OR EXPERIENCE High School Diploma or General Education Degree (GED) equivalent required Bachelor's Degree Business or related field preferred 4-6 years Administrative Assistant experience required 1-3 years Community Reinvestment Act (CRA) experience preferred PHYSICAL DEMANDS AND WORKING ENVIRONMENT The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently Lifting - Occasionally (up to 10 lbs) Sitting - Frequently Overtime - Subject to business need Noise Level - Moderate Typical Work Hours - M-F (8-5) Regular and Predictable Attendance - Required **If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal .

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Duration: 2+ month (With possible extension) Details: • 1+ Years of experience Perform administrative and secretarial duties as requested. • Sort and file materials. Verify information on forms. Access information in tables graphs or charts. • Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. • Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. • Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. • Typically provides general administrative support for a department. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Qualifications • 1+ Years of experience Perform administrative and secretarial duties as requested. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Additional Information

The Executive Director, Field Enablement leads the strategy, execution, and continuous optimization of field systems, training and development, logistics, and HCP engagement operations that support sales force effectiveness. This leader oversees four core functional areas: 1) Field Technology - CRM, field reporting, and mobile tools, 2) Field Enablement - Fleet, sample operations, and territory alignment, 3) HCP Program Operations - Speaker Bureau, advisory boards, and congress support, and 4) Field Training and Development - Field Sales and Market Access Training, Field Leadership Capabilities, and Instructional Design & Learning Technology. The Executive Director partners closely with Field Strategy & Operations, Sales and Market Access Leadership, Medical Affairs, Brand Teams, and People and Business Services to ensure all tools, processes, program offerings, and infrastructure are aligned with business priorities and compliance expectations. This role leads a high-performing team to drive scalable, field-focused solutions across the commercial organization Key Responsibilities **Strategic Field Enablement Leadership** · Translate commercial strategy into practical, scalable systems, training and development programs, and services that support field execution. · Partner with Field Strategy & Operations on CRM enhancements, territory planning, and field optimization efforts. · Drive alignment and integration across field enablement, brand teams, s, Sales, Market Access, and other key enabling functions and cross-functional partners · Developing and leading effective training and development solutions and programs for commercial field employees, including sales leadership capabilities in partnership with People and Business Services **Functional Oversight** · Field Technology: Lead vision and enhancements for Veeva CRM, field dashboards and reporting, and mobile platforms. · Field Enablement: Ensure efficient, compliant execution of fleet operations, sampling processes, and territory alignments. · HCP Program Operations: Oversee strategy and execution of Speaker Bureau, advisory boards, and congress logistics, through direct leadership of the Associate Director, HCP Program Operations. · Field Training and development: Overseeing strategy and execution of Field Sales and Market Access Training, Field Leadership Capabilities, and Instructional Design & Learning Technology **Cross-Functional Collaboration & Compliance** · Collaborate with Sales, IT, Medical, Compliance, Legal, and Marketing to align on systems, engagement standards, and risk mitigation · Maintain audit-ready documentation, SOPs, and metrics for all field and HCP-facing operations. · Serve as a key stakeholder in governance efforts related to HCP interactions and field infrastructure. **Team Leadership & Development** · Lead a team of senior professionals across each functional area, fostering collaboration and accountability. · Build capabilities and talent pipelines to support current needs and future growth. · Promote a culture of operational excellence, innovation, and service to the field. **Change Management & Adoption** · Drive planning and rollout of new systems, processes, and operational models. · Deploy Training to ensure field teams are prepared and supported through change. · Leverage feedback and data to inform improvements and ensure adoption across teams. **Qualifications & Experience** **Required** : · Bachelor's degree in Business, Operations, or related field · 12+ years of experience in field operations, commercial systems, or HCP program management · Proven track record leading field-facing functions across large, matrixed organizations · Expertise in Veeva CRM, sample management, and speaker program governance · Strong cross-functional collaboration and team leadership skills **Preferred** : · Experience in pharmaceuticals, biotech, or healthcare · Experience leading design and deployment of Field and Leadership Capabilities training and development programs/services · Familiarity with compliance regulations such as the PhRMA Code and Sunshine Act · Background managing large-scale system rollouts and cross-functional field initiatives **Competencies** **Accountability for Results -** Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change. **Strategic Thinking & Problem Solving -** Make decisions considering the long-term impact to customers, patients, employees, and the business. **Patient & Customer Centricity -** Maintain an ongoing focus on the needs of our customers and/or key stakeholders. **Impactful Communication -** Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka. **Respectful Collaboration -** Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals. **Empowered Development -** Play an active role in professional development as a business imperative. Minimum $245,454.00 - Maximum $381,110.00, plus incentive opportunity: The range shown represents a typical pay range or starting pay for individuals who are hired in the role to perform in the United States. Other elements may be used to determine actual pay such as the candidate's job experience, specific skills, and comparison to internal incumbents currently in role. Typically, actual pay will be positioned within the established range, rather than at its minimum or maximum. This information is provided to applicants in accordance with states and local laws. **Application Deadline** : This will be posted for a minimum of 5 business days. **Company benefits:** Comprehensive medical, dental, vision, prescription drug coverage, company provided basic life, accidental death & dismemberment, short-term and long-term disability insurance, tuition reimbursement, student loan assistance, a generous 401(k) match, flexible time off, paid holidays, and paid leave programs as well as other company provided benefits. Come discover more about Otsuka and our benefit offerings; ********************************************* . **Disclaimer:** This job description is intended to describe the general nature and level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. Otsuka reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. Otsuka is an equal opportunity employer. All qualified applicants are encouraged to apply and will be given consideration for employment without regard to race, color, sex, gender identity or gender expression, sexual orientation, age, disability, religion, national origin, veteran status, marital status, or any other legally protected characteristic. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation, if you are unable or limited in your ability to apply to this job opening as a result of your disability. You can request reasonable accommodations by contacting Accommodation Request (EEAccommodations@otsuka-us.com) . **Statement Regarding Job Recruiting Fraud Scams** At Otsuka we take security and protection of your personal information very seriously. Please be aware individuals may approach you and falsely present themselves as our employees or representatives. They may use this false pretense to try to gain access to your personal information or acquire money from you by offering fictitious employment opportunities purportedly on our behalf. Please understand, Otsuka will **never** ask for financial information of any kind or for payment of money during the job application process. We do not require any financial, credit card or bank account information and/or any payment of any kind to be considered for employment. We will also not offer you money to buy equipment, software, or for any other purpose during the job application process. If you are being asked to pay or offered money for equipment fees or some other application processing fee, even if claimed you will be reimbursed, this is not Otsuka. These claims are fraudulent and you are strongly advised to exercise caution when you receive such an offer of employment. Otsuka will also never ask you to download a third-party application in order to communicate about a legitimate job opportunity. Scammers may also send offers or claims from a fake email address or from Yahoo, Gmail, Hotmail, etc, and not from an official Otsuka email address. Please take extra caution while examining such an email address, as the scammers may misspell an official Otsuka email address and use a slightly modified version duplicating letters. To ensure that you are communicating about a legitimate job opportunity at Otsuka, please only deal directly with Otsuka through its official Otsuka Career website ******************************************************* . Otsuka will not be held liable or responsible for any claims, losses, damages or expenses resulting from job recruiting scams. If you suspect a position is fraudulent, please contact Otsuka's call center at: ************. If you believe you are the victim of fraud resulting from a job recruiting scam, please contact the FBI through the Internet Crime Complaint Center at: ******************* , or your local authorities. Otsuka America Pharmaceutical Inc., Otsuka Pharmaceutical Development & Commercialization, Inc., and Otsuka Precision Health, Inc. ("Otsuka") does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any Otsuka employee directly or through Otsuka's application portal without a valid written search agreement in place for the position will be considered Otsuka's sole property. No fee will be paid if a candidate is hired by Otsuka as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

At Luminare Health , our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers. Join HCSC and be part of a purpose-driven company that will invest in your professional development. **Job Summary** The role of the Client Management Health Systems Lead is to retain and grow existing Luminare Health Hospital and Health Systems accounts. This role is responsible for developing the overall strategy for Health Systems business and ensuring the retention, upsell and profitability goals are met or exceeded. In addition, this leader will define the strategy, product / service offering and go-to-market strategy while strengthening and growing distribution channel (brokers, consultants, etc.) relationships that accelerate growth and opportunities. This individual will lead and mentor a team of client managers, providing guidance, support, and performance management that supports the hospital segment of the business. This leader will have responsibility for being the executive sponsor for large health system clients, which includes providing strategic consultation, market insights, knowledge of hospital challenges, problem solving and executive escalations from the clients. **Job Responsibilities:** + Develop and execute the Luminare Health Hospital strategy and product roadmap in partnership with the Executive Director of Strategic Partnerships, the VP of Client Management and the Chief Growth Officer. + Serve as the Executive Sponsor to large, complex Hospital System clients. Engage with the clients at a strategic level helping them execute on their strategic priorities. + Work closely with Client Managers and Relationship managers on day-to-day client/broker issues as well as high priority issue resolution. Address and resolve complex client issues with a sense of urgency by assisting with escalations, ensuring client satisfaction and loyalty. + Lead and mentor the client management team, ensuring effective guidance, performance oversight, and adequate staffing. Collaborate with training and compliance to support onboarding and continuous education, including industry updates, regulations, and product trends. Monitor KPIs to drive client satisfaction, retention, revenue, and service excellence. + Provide high level of customer service to all internal and external constituents by working proactively across department to meet client deliverables as well as providing timely and equitable issue resolution. Represent the client's perspective within the organization, ensuring their needs are understood and addressed by various departments. + Collaborate cross-functionally with sales, marketing, and product teams to deliver a seamless client experience. Partner with sales to understand prospect needs, tailor solutions, and support finalist presentations and RFP responses. + Lead market-based planning for the client engagement team, evaluate RFP performance, and gather market insights to inform product, process, and technology enhancements. Establish a framework to capture and act on feedback related to offerings, pricing, and contracts. + Build and nurture strong relationships with key clients and brokers, acting as a trusted advisor and advocate for their needs within Luminare Health. Identify and pursue new business opportunities within existing client relationships and through new client acquisition. + Other duties as needed/assigned. **Job Requirements:** + Bachelor's degree in a related field. + Minimum of 12 years of leadership experience in client management, ideally within a complex or regulated environment, preferably in healthcare. + Direct experience working within a hospital or health system. + In-depth knowledge of the hospital and health system industry, including market trends and strategic challenges. + Exceptional interpersonal skills with the ability to facilitate meetings, resolve conflicts, build consensus, and collaborate across departments and organizational levels. + Proven ability to build and lead cross-functional teams, foster team morale, and drive shared success. + Strong strategic thinking and problem-solving skills, with a track record of analyzing complex situations and delivering innovative, sound solutions. + Solid financial acumen, including experience with self-funded markets, health system business models, budget management, and revenue growth strategies. + Willingness and ability to travel up to 25%. + Demonstrated consultative selling skills + Advanced degree in related field + Deep experience working with broker and consultant community specifically in health system business *Candidate must reside in the following states to be considered: IL, MT, NM, OK, TX, IN, MO, WI, IA, KS, NC, PA \#LI-TR1 INJLF **Are you being referred to one of our roles? If so, ask your connection at HCSC about our Employee Referral process!** **EEO Statement:** We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics. **Pay Transparency Statement:** At Luminare, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work. From health and wellness benefits, 401(k) savings plan, pension plan, paid time off, paid parental leave, disability insurance, supplemental life insurance, employee assistance program, paid holidays, tuition reimbursement, plus other incentives, we offer a robust total rewards package for associates. The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plan subject to the terms and the conditions of the plan. **Min to Max Range:** $133,400.00 - $250,500.00 Exact compensation may vary based on skills, experience, and location.

The Montana Veteran Affairs Division is seeking an Administrative Assistant 2 with exceptional multitasking abilities and strong attention to detail. This position provides clerical and administrative support services to Veteran Service Officers regarding veteran and dependents' benefit claims. Responsibilities include answering phones and responding to emails regarding veterans looking for assistance, managing Veteran Service Officer's schedules, entering information into databases, and all other administrative tasks outlined in duties. This position reports to the Belgrade Veteran Service Officer Supervisor. The following items must be submitted with the online state application form to be considered (be sure to mark your attachments as relevant): · Cover Letter · Resume Duties: · Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs. · Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals. · Handle incoming and outgoing mail, emails, and faxes. · Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials. · Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. · Prepare responses to correspondence containing routine inquiries. · Maintain and enter information into databases. · Proofread documents, records, or other files to ensure accuracy. · Monitor and maintain office supplies and equipment. · Schedules and confirm appointments, events, travel, or meetings for clients, customers, or supervisors. · Provide services to staff or customers, such as order placement, account information, or invoice processing. · Type and distribute meeting agendas, notes, routine correspondence, or routine reports, take meeting minutes. · Develop and prepare materials for meetings, conferences, and events. Education and Experience: · High School Diploma or Equivalent · 1 Year Experience in performing a variety of office support or clerical work. · Other combinations of education and experience may be substituted. Minimum Physical/Mental Requirements · May need to work at a computer daily for 8 or more hours at a time; · Fluctuation in workload may require more than a 40-hour workweek. · Must have demonstrated ability to work and engage in diverse working relationships within and outside the Department. Typical Work Environment · Normal office environment, located at Belgrade, MT. · Must be able to work physically on-site in the office 100% of the time. · Not telework eligible. Condition of Employment · Must pass a background check. Travel · Yes, 5% of the Time

The Administrative Assistant provides critical administrative support to the facility, ensuring efficient operations within the residential treatment environment. Core duties include assisting with client intakes and discharges, tracking client insurance status, managing the UA (urine analysis) process, maintaining medical records, managing staff shift scheduling, and assisting with supply orders and expense tracking. This role ensures that client belongings are properly stored during intake and returned upon discharge, and that facility items are retrieved. The Administrative Assistant reports directly to the Clinical Director/Site Manager. This job description does not imply that these are the only duties to be performed by the employee. Additional tasks may be assigned by the supervisor as necessary. Essential Job Functions: Maintains the client database and frequently checks insurance statuses, ensuring active coverage for all participants. Assists with intakes and discharges, ensuring all necessary paperwork is completed and client belongings are properly handled. Stores client belongings during intake and ensures they are returned at discharge, while retrieving facility-issued items from the client. Manages the UA (urine analysis) process: Sets up the UA schedule for clients. Collects UAs from clients and enters them into the ordering system. Ensures UAs are submitted and sent out daily. Supports scheduling of staff shifts to ensure coverage and consistency in participant care. Files and ensures that medical records are maintained and stored in compliance with HIPAA and ASAM Level 3.3 standards. Facilitates the release and receipt of medical records between facilities as necessary. Tracks facility expenses and submits them to the bookkeeper in a timely manner. Assists in ordering necessary supplies and ensures inventory is properly managed. Creates and maintains a welcoming, trauma-informed front office environment for clients and visitors. Attends and participates in mandatory training, staff meetings, and other agency functions as assigned. Provides administrative support to the Clinical Director/Site Manager as needed. Attendance Requirements: The Administrative Assistant is expected to follow the schedule provided, which may vary based on staffing needs, operational demands, and participant requirements. Supervisors have the authority to adjust work schedules to meet the needs of the facility, including start/end times and total hours worked, based on participant care and staff availability. Minimum Qualifications: Knowledge/Skills/Abilities: Ability to work effectively with diverse cultures and maintain sensitivity to individual and family differences. Strong computer skills, with proficiency in Microsoft Word and Excel. Ability to maintain and organize files and records with attention to detail. Excellent multitasking, prioritization, and time management skills. Strong written and verbal communication skills. Ability to maintain a professional, customer-oriented attitude, ensuring a trauma-informed and culturally sensitive approach. Teamwork skills, with the ability to collaborate with staff, participants, and community resources. Current, valid Montana state driver's license. Clear child protective services (CPS) and criminal background checks. Education/Experience: High school diploma or GED (unless waived by the Site Director). Office work experience in a medical or mental health agency preferred. Experience with computers, particularly Microsoft Excel and Word. Positive, customer-oriented, professional presentation. Requirements Education/Experience: High school diploma or GED (unless waived by the Site Director). Office work experience in a medical or mental health agency preferred. Experience with computers, particularly Microsoft Excel and Word. Positive, customer-oriented, professional presentation. Current, valid Montana state driver's license. Clear child protective services (CPS) and criminal background checks. Salary Description 18.00/hour

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Hart is seeking an experienced, proactive Executive Administrative Assistant to support the Chief Executive Officer and executive leadership team. This role is ideal for someone who combines strong organizational and communication skills with the ability to anticipate needs, manage priorities, and operate with discretion in a fast-paced, continuously evolving environment. Key Responsibilities Manage and optimize the Leadership Team's calendar, including scheduling, prioritizing meetings, and ensuring adequate preparation time and materials. Coordinate domestic and occasional international travel for the Leadership Team and other executives as needed. Prepare, edit, and manage correspondence, presentations, and reports with professionalism and accuracy. Plan and execute logistics for board meetings, leadership offsites, strategic partners (MSU) and internal company events. Support project coordination, tracking deliverables and timelines across departments as assigned Handle confidential information with the utmost integrity and discretion. Serve as a liaison between the Leadership Team and internal/external stakeholders to ensure timely follow-up and communication. Continuously improve administrative processes, implementing structure and systems that enhance efficiency as the company scales. Support Financial activities including invoicing, bill pay and cash flow management. Requirements 5+ years of experience supporting C-level executives in a dynamic environment. Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously. Strong written and verbal communication abilities. Demonstrated judgment, confidentiality, and professionalism. Proven ability to work independently, anticipate needs, and make decisions with minimal supervision. Proficiency in productivity and collaboration tools (e.g., Microsoft 365, Google Workspace, Zoom, Slack, CRM platforms). Healthcare or technology industry experience preferred but not required.