Executive assistant jobs in Longview, TX

We are seeking a detail-oriented Executive Assistant/Credentialing Specialist to support hospital leadership and manage medical staff credentialing. Responsibilities include scheduling, preparing reports, maintaining confidential records, coordinating meetings, greeting visitors, and ensuring full compliance with credentialing standards. Requires 5+ years of executive assistant experience, 3-5 years credentialing experience, strong communication and organizational skills, and proficiency with office software. CPCS/CPMSM preferred. Ideal candidates are professional, dependable, and skilled at managing sensitive information.

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position Responsibilities: Assists the Registrar by maintaining appropriate budget, purchasing, and related files Assists the Registrar with catalog updates Prepares purchase requisitions for both Admissions and Registrar Offices Drafting correspondence and subpoena responses Prepare diploma mailout. Ensure all diplomas have correct name and degree Assist the Registrar with state mandated reporting needs; resolves error reports File/scan all administrative/academic paperwork in students' academic record Contributes to data accuracy and integrity Assist with transfer of college credit and TSI data entry and maintenance in the student information system Provides general information about KC in both oral and written formats. Represent KC in a cordial, professional manner in both action and appearance Assists with schedule changes including course additions, drops, and student withdrawals Performs routine office duties Works directly with the KC Cashier's Office Assists students, faculty, and staff with specific records questions Contribute to the overall welcoming environment of KC Other duties as assigned Minimum Position Requirements: Associate degree required; bachelor's degree preferred Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required Familiarity with the Poise or Jenzabar EX student information systems preferred Effective oral and written communications skills are a must This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. The ability to work with diverse populations is necessary This position is designated as security sensitive and requires a criminal background check Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: Work is normally performed in a typical interior/office and classroom environment. No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. No or very limited exposure to physical risk. Position responsibilities: Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks 36-hour work week for a healthy work life balance as well generous paid leave time. Health, life, and income protection insurance are provided. An excellent retirement program through the Teacher Retirement System Full Time employees have free use of the college's recreational/fitness facilities. Tuition scholarships are for the employee and dependent children. Compensation for this 12-month position is $31,378. Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at ************************** . All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment. Powered by JazzHR pF6gM7FbBb

* Supports the Executive Director and the Program Transfer Manager with administrative processes involved in the TUNE academic programs including student account holds, course permissions and registrations, and, when requested, enrollments. * Collects and compiles undergraduate course information through close coordination with the TUNE Academic Program Coordinators and University academic departments and reviews the information for accuracy and compliance with University policies. * Enters each semesters' courses into Courseleaf and prepares, maintains, and disseminates the TUNE class schedule, charts, and lists. Monitors enrollments each semester for courses in Peoplesoft and adjusts course capacities as needed. * Becomes proficient with tasks associated with the TUNE Student Group including running various Peoplesoft queries to access data. * Initiates room assignments, provides the TUNE Building Coordinator with information regarding course instruction modes (i.e. - face to face, computer lab, hybrid, etc.), as well as the final exam schedule. * Creates a PDF document of the upcoming semester's course offerings and distributes hard copies around the building and posts an electronic copy to the TUNE MD website. Also creates documents for staff use including various staff, faculty, departments, and student worker contact lists. * Enrolls all students, faculty, and staff into the HCC ALERT ME emergency notification system. Reviews and updates each semester. * Provides assistance, where appropriate, to TUNE's Academic Program Coordinators. Budget and Communication Duties: * Serves as the TUNE budgets and grants funding manager and Procurement Card holder; making purchases, monitoring and approving spending, reallocating funding categories, and reconciling monthly expenditures. * Acts as a representative for the Office of Human Resources to assist incoming student workers in completing I-9, W-4, and direct deposit paperwork. * Responds to email, telephone, and in-person inquires, which may or may not require technical program knowledge and refers questions to appropriate staff members or University departments. * Edits, formats, and revises a variety of documents and materials created by others (i.e. - emails/letters, PowerPoint presentations, etc.). Proofreads for grammatical, typographical, and basic content errors. * Assists the Director of Student Services and the Transfer Program Manager in tasks related to TUNE events including Transfer Orientations, Information Sessions, and etc. * Uses the data acquired from PeopleSoft queiries to create, when requested, a TUNE "Snapshot" document/brochure (or other such publications) containing demographic, academic, and event data. Other: * May require occasional evening work (flexing hours). * May require some light lifting. * High school diploma, or equivalent, and three years providing administrative support. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Be a self-starter who can work well on their own and as part of a team; should have strong organizational skills, and, in addition to Microsoft Office and Internet, be skilled in or familiar with various computer software packages used for course scheduling, budgeting, and website editing like Peoplesoft, Courseleaf (CLSS) (course building), STRATUS (budgeting), and Modern Campus (website). The selected candidate should possess excellent communication skills with the ability to proof read accurately; be proficient in managing complex course scheduling; and have the ability to interact with students, staff, faculty, and the general public at all levels in a courteous and efficient manner. The selected candidate would also have the ability to plan, organize, prioritize, and execute multiple complex and continuing assignments with minimal need for re-training.

Now Hiring: Administrative & Accounting Support Specialist - Tyler, TX (Downtown Tyler) Starting Pay: $18-$24 DOE Hire Up Staffing is seeking a motivated and career-driven professional to join a growing company in downtown Tyler. This position is ideal for someone who not only enjoys administrative and accounting work but also wants to develop into a leadership or management role over time. Position Overview: This role provides hands-on support in accounting functions, customer coordination, and overall office operations. The ideal candidate is detail-oriented, dependable, and eager to take ownership of projects while learning from senior leaders. What We're Looking For: Solid understanding of accounting processes (AP/AR, bookkeeping, reconciliations) Strong computer skills, especially Microsoft Excel and Word Excellent communication and organizational skills Professional and proactive work style Previous leadership or management experience - or a strong desire to grow into that type of role Some sales or customer-facing experience is a plus Schedule: Full-time, Monday-Friday Onsite in downtown Tyler Why This Role: This is an excellent opportunity to build a foundation in multiple business areas while working toward career growth and leadership opportunities. Join a team that values initiative, reliability, and a long-term mindset. #TylerTXJobs #NowHiringTyler #AdministrativeJobs #AccountingJobs #OfficeJobs #LeadershipOpportunity #CareerGrowth #HiringEastTexas #CustomerServiceJobs #TexasCareers #JoinOurTeam INDHP

Provide administrative support to the Streets and Storm water Departments and assist management and office staff. * Establishes departmental standards for administrative functions and implements improvements to systems and procedures. Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures. Plans, organizes, assigns, and supervises activities of office and administrative support staff. Resolves administrative problems by analyzing information and identifying and communicating solutions. Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management. * Prepares the annual budget for the Street and Stormwater Department Manager. Manages expenditures of Street and Stormwater Department funds in accordance with budget appropriations as approved by the City Council. Performs financial forecasting, reporting, and operational metrics tracking; analyzes financial data; analyzes past results; performs variance analysis; identifies trends; and makes recommendations for improvements. Pays vendors, maintains departments and office supply budgets, and oversees other expenses necessary to the day-to-day administrative operations. Inventories and orders office supplies, ensuring they are organized and secure. * Creates and revises systems and procedures by analyzing operating practices, analyzing the utilization of computer systems and software, and implementing changes. Prepares department reports, planning documents, applications, media releases, web content, and presentations. Serves as department web content manager, responsible for drafting and posting program and project content to the City's website. * Researches and prepares various correspondence, presentations to internal and external audiences, brochures, handouts, and educational materials. Responds to a variety of inquiries, complaints, correspondence, and messages from the public, other agencies, City staff, and elected officials. Creates Council Communications. * Maintains rapport with customers, managers, and employees. Answers technical questions and provides information to the public, employees, vendors, and internal departments. * Direct administrative productivity in accordance with management directives. Accomplishes department and organization mission by completing related tasks and projects as needed. Completes administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources. Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs. * Coordinates with the Organizational Development Department for hiring, payroll, and personnel activities. Oversees employee selection, initial orientation, and payroll processes for multiple departments. Maintains confidential personnel files. Through assigned staff, maintains and processes payroll records and performance evaluation to guide the development of employees, and provides a record of performance, maintains organizational charts, s, and procedure documentation. * Serves as Records Management Officer; updates, maintains, purges, and archives files, records, and other documents in compliance with the City's records retention schedule. Maintains confidential records for the Departments and determines the appropriate release of records and information. This may include the Department's personnel records and information specific to the Department. Prepares agendas and takes notes at meetings and archives proceedings. * Inputs, manages, and utilizes inspection and other data and communications using the City Works database and Geographic Information System (GIS). Accurately maintains data in the work order management system to track various records related to employees, work assignments, and projects. Uses computer software City Works and Microsoft Office Suite to track work requests, work assignments, and work projects; makes suggestions regarding related software upgrades/purchases. OTHER JOB FUNCTIONS: * Assist the Department Manager with special projects, such as process improvements and budget development. Delegate tasks and ensure that they are completed in accordance with existing policies and procedures. * Remains competent and current through self-directed professional reading, attending professional development courses, and attending training and/or courses as directed. * Performs other duties and functions as assigned, required, or directed, or which are necessary, readily apparent, or related to other duties and responsibilities. KNOWLEDGE, SKILLS, AND ABILITIES: * Planning, organizing, problem-solving, and decision-making, including flexibility and adaptability. Project research analysis, planning, coordination, and implementation skills * Proven work experience as an Administrative Coordinator, Administrator, or similar role. * Hands-on experience with Microsoft Suite, Database management, and web applications. Proficiency with office technology and equipment, including fax machines, printers, and copiers * Knowledge of construction principles, practices, and terminology. * Attention to detail and organization skills. Meticulous approach to administrative tasks and an innovation mindset * Strong understanding of working with budgets and basic financial concepts * Process management skills are crucial to success in this position. * Establish and maintain effective working relationships with City employees and officials, representatives of outside agencies, and the general public. Communicate effectively through both verbal and written means, including conveying and following instructions and providing information to the public. * Knowledge and adherence to all applicable State and Federal laws, local ordinances, City and Departmental policies, procedures, rules, and regulations. Knowledge and adherence to the Texas Motor Vehicle Code and other codes, laws, and statutes relating to the given position. * Endeavors to continuously improve the services provided to the citizens of Tyler. Physical characteristics: The job requires a candidate to walk, sit, and stand up to 8 hours daily and lift and carry up to 20 lbs. Work is conducted primarily in an office setting but may include regular visits to job sites. Environmental factors: This is an essential department; all staff will be called to SERVE during storms, catastrophes, emergencies, or as otherwise needed. Job site visits can expose workers to hazards such as adverse weather conditions, noise, dust, fumes, heavy equipment, and slip, trip, and fall hazards. Education and Experience: High School diploma or GED required. Must have a minimum of five (5) years' experience in an administrative role, including proficiency with Microsoft Office (Word, Excel, Outlook, Teams). Must be a licensed Notary Public or willing to obtain a Notary License within twelve (12) months. Must have a strong work ethic and be able to manage time effectively to meet deadlines. Professional appearance and courteous manner. Bilingual preferred. Bachelor's degree in the fields of engineering, project management, construction management, or a related field of study preferred. Five (5) years of experience in progressively responsible positions preferred. Prior experience in a municipality or public works department is desired. It is the policy of the City to recruit, employ and to provide compensation, promotion, and other conditions of employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or status as a Vietnam era or special disabled veteran, recently separated veteran, and other protected veteran. The City affirms that employment decisions shall be made only on the basis of a person's ability to perform the essential functions of the job. This position does require presence in the office to perform the essential functions of the job. The City shall continually review its employment practices and personnel procedures and take positive steps to assure that equality of employment opportunity in the City of Tyler, Texas is a fact as well as an ideal. The City of Tyler will accept two years of relevant experience in place of each year of college required in the job description. Four years of relevant experience will be considered in place of an Associate's Degree, and eight years of relevant experience will be considered in place of a Bachelor's Degree. Any experience required in the Minimum qualifications is in addition to years of experience substituted for a degree. The City of Tyler supports a policy of a drug and alcohol free workplace. All candidates are subject to pre-employment testing, which may include, but is not limited to, Drug and Alcohol Screenings, Work Fitness Evaluation, Criminal Background Check, and Consumer Report/Credit Check. No person under eighteen (18) years of age will be employed in any regular full-time position. Persons under eighteen (18) years of age may be employed in temporary or regular part-time positions, if they furnish the City with a minor's release (Form 2-2) and are approved by the City Manager. No person under eighteen (18) years of age will be employed in any position requiring the operation of a City motorized vehicle. This posting is subject to be removed at the discretion of the department providing the position.

Provides administrative and secretarial support for a higher-level executive. Assumes administrative responsibility for projects that may be complex and/or involve wide impact and confidential issues. Requires minimal supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES: Includes the following, other duties may be assigned; * Employee is responsible to understand and comply with regulatory requirements for financial transactions, most specifically Bank Secrecy Act (BSA) and Customer Identification Program (CIP) as it relates to specific job functions. * Exhibits superior customer service as an Austin Bank team member. Demonstrates high-quality relationship building techniques to ensure the customer receives the best possible solution to his banking and financial needs. Helps promote a loyal relationship between the customer and Austin bank. * Participates in developing a teamwork atmosphere with co-workers as part of department or branch location by attending meetings, participating in discussions, treating co-workers with respect and courtesy, and contributing to departmental goals. * Has a responsibility to stay abreast of company communications by reading publications, announcements and company e-mails, etc. * Take advantage of appropriate communication channels regarding bank related business matters. * Develop personal skills and capabilities through on-going training, as provided by the company or elsewhere subject to Company approval. * Uphold and safeguard the organizations values particularly relating to ethics, integrity, and confidentiality both internally and externally. * Greets customers and provides superior customer service. * Assists in coordinating departmental activities. Initiates appropriate action required needed to expedite task completion. * Schedules appointments, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties. * Files correspondence and other records. * Resolves matters of a routine nature to conserve supervisor's time. * Records minutes of staff meetings. * Arranges travel schedule and reservations. * Handles confidential and sensitive information with proper discretion. * Prepares required reports as necessary. * May provide guidance to secretaries, clerks, assistants or processors within the departmental unit. * Maintains established department and Bank policies, procedures and objectives and quality assurance. QUALIFICATION REQUIREMENTS: * Physical attendance at the workplace is an inherent requirement of the role * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: * . High school diploma; 5-7 years related experience or equivalent. LANGUAGE SKILLS: * Ability to read, analyze and interpret financial and professional documents. Ability to write routine reports and professional correspondence. Ability to speak effectively before groups of employees of the Bank. MATHEMATICAL SKILLS: * Ability to apply moderately complex mathematical equations as applicable. REASONING ABILITY: * Ability to define, solve problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical form and deal with several abstract and concrete variables. PHYSICAL DEMANDS: * Physical requirements for this position are modest and reflective of a typical office environment. * Occupational requirements include the ability to see, hear, and speak clearly and distinctly. * Requirements are high for meeting deadlines, frequent interruptions, and telephone and email activity. * Must be able to work at a computer for extended periods. * Mental activity required is high for reasoning, remembering, reading, writing and speaking. WORK ENVIRONMENT: * The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The noise level in the work environment is usually quiet. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all essential duties, responsibilities and requirements of personnel.

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

Job Description Patterson Chrysler Dodge Jeep Ram Hyundai Tyler is looking for a full time employee to help with a variety of clerical work. As an Administrative Assistant you will perform diverse administrative duties in Accounts Payable, Accounts Receivable, general office duties and functions in order to provide support to the administrative team. This is an entry level position, with plenty of growth opportunities within the business office. At Patterson CDJRH you will find a relaxed office atmosphere where each member of the office works together for the success of the team. The business office offers a flexible schedule within reason for the functionality of the team and work requirements. Pay for this position will be discussed further during the interview process, but you can expect the starting salary to be between $16.00-18.00 per hour depending on the experience of the candidate. Showing a good work ethic and task competency will allow for growth and promotion within the office. Patterson also offers a benefits package for all employees. Health, Dental, Vision, Life insurance as well as a variety of other policies employees have access too at discounted rates. We also offer 401k after 6 months, and paid time off after 1 year! Position Requirements: Extremely organized and detail-oriented with a strong commitment to accuracy. Self-motivated and independently driven to stay focused to accomplish tasks. Multitasking. Ability to follow directions and retain information. Being able to communicate effectively and professionally between departments as well as with other businesses. Cash handling skills and being able to balance a cash drawer. Knowledge of basic math skills and accounting principles. Attendance and timeliness are important to the functionality of this office. Exceptional time management, you need to posses the ability to structure your day to complete daily, weekly, and monthly tasks. Having an honest and trustworthy demeanor is a high priority for working in the business office due to the security of information that we handle. Keeping non-work related distractions to a minimum during business hours. These are skills we desire in a candidate, however, we will train on the job for the additional skills we require as well as our standard operating procedures.

It's a great feeling to work for a company that does so much good for others around the world! Education: Required: High school diploma or GED equivalent. Preferred: Associate's degree Experience: Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel Preferred: Experience managing multiple databases and filing systems Licenses/Certifications: None Supervises: None Job Summary: The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements. Essential Functions: 1. Administrative Tasks: a. Accept and screen incoming communications. b. Assist with intake processes. c. Data entry and maintenance of client information. d. Manage case files. e. Manage purchasing and inventory. f. Assist with budget tracking. g. Type and design documents. h. Coordinate travel arrangements. i. Support staff with administrative tasks. 2. Communication and Collaboration: a. Work with various staff members and stakeholders. b. Attend meetings and trainings. c. Provide community outreach. 3. Client Services: a. Provide follow-up activities with clients and families. b. Maintain familiarity with community resources. c. Provide 24-hour on-call services (FAYS and HOPES). Measurable Deliverables: 1. Maintain accurate records and documentation. 2. Submit reports and requisitions on time. 3. Attend required trainings. 4. Maintain office equipment and supplies. 5. Track budgets and expenses. 6. Provide support to staff and clients. 7. Meet federal and state regulatory guidelines. 8. Demonstrate the ability to: a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English. c. Work in a fast-paced environment. d. Maintain computer literacy required to meet the responsibilities of the position. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Travel as needed. 9. Other job duties as assigned per grant requirements. Requirements: 1. Maintain certificates required for the position including but not limited to First Aid and CPR. 2. Valid Texas Driver's license with a clear driving record and reliable transportation. 3. Pass a pre-employment drug screen and random drug screens. 4. Provide proof or work eligibility status upon request. 5. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years). English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

For description, visit PDF: ************* tylerisd. org/jobdescpdf/job_702A. pdf

Community: The Hamptons Senior Living Embrace Passion and Precision in Your Career as an Administrative Assistant! At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions. Administrative Assistant Job Profile: Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy. Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality. Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required. Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations. Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks. Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality. Administrative Assistant Job Requirements: Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll. Communication Skills: Excellent written and oral communication capabilities. Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability. Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms. Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization. Benefits: Elevate Your Life at Civitas Senior Living: Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan. Personal Growth: Tuition Reimbursement, Career Advancement Opportunities. Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off. Did You Know? Civitas Senior Living is a Top Employer! We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than “just a job” - it's a calling! Our Mission Statement: Passionate Service. Passionate Cleanliness. Passionate Care. As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment. Apply now to become an integral part of our passionate and professional team. Your next career move awaits you at Civitas Senior Living!

Administrative Assistant Responsibilities include dispatching and handling calls, filing, supporting the office and management staff, liaising with vendors, clients, and drivers, Bilingual English/Spanish is preferred. Responsibility Must be able to demonstrate customer service and organizational skills. Excellent listening and verbal communication, telephone, and networking skills. Attention to details, and time management and multi-tasking. Create and update databases, filing and records. Other duties as assigned. Qualifications Ability to maintain strong working relationships with both drivers and clients. Strong customer service skills, professional demeanor Bilingual preferred, Excellent verbal and written communications skills required in both English and Spanish Ability to communicate calmly and effectively. Basic technology skills. Ability to use GPS, company-issued software, mobile device. In-depth knowledge of the towing industry-standard methods, costs, and best practices is a plus. Positively motivate a team of drivers. Education, and Experience High school diploma or equivalent Experience in office setting Physical Requirements - The job requires frequent use of hands to touch, handle, and feel, and to reach with hands and arms. May on occasion be required to exert physical effort involving lifting/moving objects that may weigh 20 pounds, stooping, reaching, carrying, and pushing. lifting, crawling, pulling, constant use of hands, significant bending and reaching, climbing. significant physical strength and stamina. Good hearing and vision required. About Us Guardian Fleet Services was formed as a consolidation of Kauffs Transportation Systems, Crockett's Towing and Recovery, Ace Towing and Recovery, Professional Towing and Recovery, American Imports and Auto Parts, Superior Towing, Alligator Towing and Transport, Emerald Towing and Sapps Wrecker of GA. We are the leaders in providing uncompromised professional towing, recovery, and specialized transportation services to municipal, state, and federal agencies, and commercial enterprises throughout the state of Florida and beyond. EEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. We encourage all qualified applicants to apply. ****************************

The Research & Development Administrative Assistant works with all aspects of product development with numerous specific responsibilities under the supervision and direction of the Research & Development Manager. **Essential Functions** Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. + Responsible for in-plant labeling development, updating and daily monitoring. + Manage in-plant and customer finished product specifications (SharePoint). + New product setup coordination. BOM development, case fit and packaging, HACCP and SQF considerations. + Collect HACCP documentation for R&D sample cooks. + Communicate information between R&D and Sales/Marketing teams. + Status updates of sample orders shipping + Status of R&D checklist for project completion + Customer cutting/visit meal preparation. **Qualifications** + Project Management Skills + Must be able to work on multiple projects at the same time + Must be able to quickly switch between projects + Detail oriented + Ability to work with/be trained on various systems (AS400, QAD, SharePoint, BarTender). + Microsoft Word & Excel knowledge + E-mail communication skills + Putting the customer first mind set - internal or external + Bilingual is a plus! (English/Spanish) **Supervisory Responsibility** This position has no supervisory responsibilities. **Other Duties** Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. In addition, employees are occasionally sent to help in departments other than their home department when the situation necessitates doing so. **Position Type/Expected Hours of Work** This is a full-time position. 40+ hours per week. Hours of work: Typically, Monday through Friday. Start and finish times vary depending on assigned department and workload. Schedule is subject to change with or without advanced notice. **Required Education and Experience** 1. At least 2 years of experience working in the food service industry 2. Able to read/write English **Hormel Foods provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability** **Requisition ID** : 31861 Hormel Foods Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

Collateral Administration Specialist I FSLA Status: Non-Exempt Reports to: Loan Services Supervisor Benefits: Medical, Prescription Drugs, Dental, and Vision Insurance Insurance Eligibility for Team Members and Dependents Starting on the First Day of Employment 401(k) with a Match Basic, Voluntary, and Dependent Life Insurance Paid Time Off Paid Bank Holidays Workplace Wellness Programs Employee Assistance Programs Tuition Reimbursement Job Summary: The Collateral Administration Specialist I is responsible for tasks involved in the management, tracking, and safekeeping of collateral documents for commercial, consumer and mortgage loans. Performs all duties related to the storage and retrieval of loan documents on document imaging equipment. Essential Functions: Auditing new loan packages after closing to ensure all required documents are present and that collateral & financial tracking is set up correctly in the bank's systems. Receives and reviews documents that come in after initial closing, such as recorded deeds of trust, filed UCCs, titles, etc. Ensures that these items meet all requirements to clear exceptions in the tracking system. Receives and reviews insurance policies including flood insurance to ensure adequate coverage and updates expiration dates in the tracking system. Receives and reviews financial information and updates tracking dates in the system accordingly. Accurately scans loan packages to the bank's digital imaging system. Build files and maintains them for easy retrieval. Process paid loans including the release of all types of collateral. Maintains confidentiality of all sensitive Bank information. Maintains a positive and caring atmosphere for customers and employees consistent with Southside Bank's mission, CORE Values, and Blue Book culture guide. Provides enthusiastic, professional, and courteous service to Southside Bank customers and employees. Participates in proactive team efforts to achieve departmental and company goals. Understands and agrees to abide by the policies and procedures established at Southside Bank. Responsible for complying with audit policies and procedures as they pertain to this position. Performs duties in compliance with applicable laws and regulations, including but not limited to the Bank Secrecy Act (BSA) and related anti-money laundering laws, and in accordance with the Bank's Information Security Program. Must comply with all applicable laws and regulations. Additional Functions: Performs routine duties with minimal supervision using standard practices or procedures in order to proceed alone at routine work; occasional work progress checked; work reviewed upon completion. Complies with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Human Resources. Performs additional duties, as assigned or directed. Required Education/Experience: High School diploma or general education degree (GED 2 years' experience in collateral administration or loan operations Working knowledge of nCino or Synergy is a plus. Necessary Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one, and small group situations to other employees of the organization. Ability to add, subtract and multiply using whole numbers and decimals. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Basic personal computer skills include electronic mail, word processing, spreadsheet, graphics, etc. Handle multiple tasks simultaneously. Physical Activity/Dexterity: Manual dexterity is sufficient to reach/handle items and work with fingers. Works with fingers and perceives attributes of objects and materials. Physical Environment Demands: Must be able to remain in a stationary position 90% of the time. The person in this position needs to occasionally move about inside the office to visit other offices, conference rooms, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and telephone. Constantly positions self to operate on a computer. The person in this position frequently communicates with other people throughout each day. Must be able to exchange accurate information when conversing. Working Conditions/Environment: Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Moderate noise (e.g. business office with computers and printers, light traffic). Work Schedule/Hours: Monday through Friday; 8:00am - 5:00pm. Available for overtime, as needed. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Temp To Full-Time We are seeking a reliable and detail-oriented Administrative Assistant to join our team. This position will be responsible for answering phones, providing administrative support, and assisting with daily office operations. Key Responsibilities: Answer and direct incoming phone calls in a professional manner Provide general administrative and clerical support Maintain and organize documents, files, and records Assist with data entry, reporting, and other office tasks as needed Support team members with scheduling, communications, and follow-ups Qualifications: Proficiency in Microsoft Word Strong knowledge of Microsoft Excel (formulas, spreadsheets, and reporting) Excellent communication and organizational skills Ability to multitask and work independently in a fast-paced environment Prior administrative experience preferred

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Summary The Research & Development Administrative Assistant works with all aspects of product development with numerous specific responsibilities under the supervision and direction of the Research & Development Manager. Essential Functions Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. Responsible for in-plant labeling development, updating and daily monitoring. Manage in-plant and customer finished product specifications (SharePoint). New product setup coordination. BOM development, case fit and packaging, HACCP and SQF considerations. Collect HACCP documentation for R&D sample cooks. Communicate information between R&D and Sales/Marketing teams. Status updates of sample orders shipping Status of R&D checklist for project completion Customer cutting/visit meal preparation. Qualifications Project Management Skills Must be able to work on multiple projects at the same time Must be able to quickly switch between projects Detail oriented Ability to work with/be trained on various systems (AS400, QAD, SharePoint, BarTender). Microsoft Word & Excel knowledge E-mail communication skills Putting the customer first mind set - internal or external Bilingual is a plus! (English/Spanish) Position Type/Expected Hours of Work This is a full-time position. 40+ hours per week. Hours of work: Typically, Monday through Friday. Start and finish times vary depending on assigned department and workload. Schedule is subject to change with or without advanced notice. Required Education and Experience At least 2 years of experience working in the food service industry Able to read/write English

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position responsibilities: Assists the Registrar by maintaining appropriate budget, purchasing, and related files Assists the Registrar with catalog updates Prepares purchase requisitions for both Admissions and Registrar Offices Drafting correspondence and subpoena responses Prepare diploma mailout. Ensure all diplomas have correct name and degree Assist the Registrar with state mandated reporting needs; resolves error reports File/scan all administrative/academic paperwork in students' academic record Contributes to data accuracy and integrity Assist with transfer of college credit and TSI data entry and maintenance in the student information system Provides general information about KC in both oral and written formats. Represent KC in a cordial, professional manner in both action and appearance Assists with schedule changes including course additions, drops, and student withdrawals Performs routine office duties Works directly with the KC Cashier's Office Assists students, faculty, and staff with specific records questions Contribute to the overall welcoming environment of KC Other duties as assigned Minimum Position Requirements: Associate degree required; bachelor's degree preferred Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required Familiarity with the Poise or Jenzabar EX student information systems preferred Effective oral and written communications skills are a must This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. The ability to work with diverse populations is necessary This position is designated as security sensitive and requires a criminal background check Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: Work is normally performed in a typical interior/office work environment. No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. No or very limited exposure to physical risk. Safety: Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks 36-hour work week for a healthy work life balance as well generous paid leave time. Health, life, and income protection insurance are provided. An excellent retirement program through the Teacher Retirement System Full Time employees have free use of the college's recreational/fitness facilities. Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service. Tuition scholarships are for the employee and dependent children. Compensation for this 12-month position is $31,378 Kilgore College does not participate in the federal Social Security program. All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.

* Provide administrative support including answering the telephone, scheduling appointments for the Director and professional staff, maintaining calendars (identity program & leave); receiving visitors, writing reports and memos, maintaining files and inventories, and providing general information about the Center for Student Diversity and other engagement and inclusion programs/activities, etc. * Support office related programming and events including the creation and distribution of publicity; ordering and picking up supplies and food; and assisting with the set-up and break-down of events in the Center for Student Diversity. * Assist in the supervision of student staff with their daily responsibilities including telephone responses, marketing & communications responsibilities, and ensuring timely and efficient completion of administrative functions. * Schedule Center for Student Diversity meetings, programs, and events, both internally and through Event and Conference Services; maintain a suite master calendar and a calendar for all Center for Student Diversity events, programs, meetings; and update the University Master Calendar. * Compile monthly statistical data reports tracking engagement, including program attendance and daily student visits to the Center for Student Diversity. * Track budget for administrative purchases/expenses; provide support for processing (entertainment & contractor) payments for programs/speakers; create and submit documentation for (pre & post) professional development travel. * Coordinate office mail, including incoming and outgoing daily mail; coordinate bulk mailings; and receive and log special orders. * Manage office resources, in partnership with SSP's Admin, including monthly inventory of office supplies; organizing and managing access to supplies and equipment; and helping to manage all office technology and audiovisual equipment. * Perform other duties as assigned by the Center for Student Diversity Director and staff. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing. Required Qualifications: * High School Diploma or GED * Three years of experience providing administrative support General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Preferred Qualifications: * Ability to supervise and advise students * Ability to work with and support diverse populations * Dependable, motivated, and has a strong interest in working in a front-facing position * Excellent customer service skills * Exhibits professionalism