Executive assistant jobs in Manhattan, KS - 34 jobs

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job DescriptionDescription: Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients. ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it's about delivering on our commitments. We are seeking for an Executive Administrative Assistants who will provide administrative support services to U.S. Department of Agriculture (USDA), National Bio-Agro Defense Facility Senior Leadership Office (SL) and the Facility Operations and Maintenance Unit (FOMU) in Manhattan, KS. The mission of NBAF includes research, diagnosis and training for animal diseases foreign to the U.S. for the purpose of protecting American agriculture and domestic food sources from their potentially devastating effects. NBAF is vital to successfully protecting U.S. agriculture from the intentional or non-intentional introduction of foreign animal diseases such as Foot-and-Mouth disease. These positions support the biocontainment facilities at NBAF and may require entry into BSL-3, BSL-3e, BSL-3ee, BSL-3 Ag, and BSL-4 labs. and require additional layers of personnel security requirements. Essential Duties and Responsibilities: The primary responsibilities of the position will include but not limited to: Serves as a contact for Letter of Authorization appointee (L/A's) and students in the development of Requests for Personnel Action (SF-52's) and attachments involved in changes of work requests. Works with the Management Analyst in coordinating the Performance Review program for NBAF employees. Works with the Administrative Officer in preparing human resources reports. Monitors and maintains records for required annual employee training sessions. Provides information on policies, procedures and regulations for training. Prepares, coordinates, and maintains Procurement Requests (AD-700 requisitions). Operates government-owned vehicles for official purposes. Observes all safety and security regulations and protocols. The incumbent works closely with the Administrative Officer and staff in providing administrative support to NBAF personnel. Serves as the initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures. Works with NBAF unit support staff in the preparation of SF-52, Request for Personnel Action, and prepares other administrative/personnel forms. Reviews human resources action requests for accuracy and completeness; ensures necessary changes are made; and if additional documents are information are needed, ensures their inclusion for final action. Reviews human resources documents and SF-50 Notification of Personnel Actions, and alerts headquarters personnel when errors are found or corrections are required. Reviews Position Description Cover Sheets (AD-332's) before sending to Human Resources Branch (HRB) with position description (PD) and resolves any inconsistencies; and on completion of actions, distributes official copies of PDs as appropriate. Provides employee orientation and issues identification cards. Serves as the person in charge of out processing of employees ensuring appropriate forms are forwarded. Responds to walk-in application and callers inquiring about employment opportunities and other appropriate information. Reviews completed rating forms for accuracy/completeness and mandatory entries, and forwards to the Area Office for processing. Research answers to a variety of questions from supervisors and employees concerning the full range of human resources support activities. Works with NBAF cardholders and provides individual support training as required. Prepares and maintains task orders for research support, processes student payroll vouchers and monitors the funds in task orders, Closes task orders to zero balance at the end of each fiscal year. Serves as timekeeper for the Administrative Office staff. Uses processing software (i.e., word processing, email, and Internet and intranet websites) to produce a variety of documents, correspondence, and reports. Produces documents, ensuring correct punctuation, spelling, and grammar. Uses database or spreadsheet software to enter, revise, or retrieve data for standard reports, and uses graphics software to provide charts, graphs, or directories. Provides information, forms and online references for benefits (e.g., retirement, health, leave, Flexible Spending Accounts (FSA), supplemental insurance, long-term care), pay and other issues. Works closely with supervisors and managers on issues such as Thrift Savings Plan, change in personnel information, training, awards, performance forms, recruitment, within-grade increase (WGI) actions, etc. Coordinates the NBAF awards program which includes submitting and tracking performance documents and Extra Effort awards and provides information and guidance to NBAF personnel on procedures and status. Coordinates the Work Study Program for NBAF which involves contacting universities and providing information to find eligible participants. Requirements: High School Diploma or GED is the minimum education requirement Minimum of 2 years of experience working as an Administrative or Executive Assistant that demonstrates the following experience: Understanding of human resource processes and documentation processing Understanding of Federal laws and regulations Ability to prepare and manage procurement requests Prepare status reports upon request by Contracting Officer's Representative (COR) Operate as an initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures Ability to gather documentation supporting conclusion reached Scheduling meetings and coordinating with staff Serve as a timekeeper for facility staff. Strong Microsoft Excel skills; Proficient Microsoft Word or financial management systems skills Ability to follow step by step instructions Ability to prepare and manage travel requests Additional Qualifications: Proficient in Microsoft Office 365 Suite, SharePoint as well as Adobe Acrobat. Proficient in organizing and utilizing MS Teams for communications and project management. Effective communicator in both written and oral presentations. Demonstrates mastery of office administration skills through work experience. Motor Vehicle or Commercial Driver's License is required. Drug Test is required. Financial Disclosure is required. Department (DOJ) Security Risk Assessment approval is required. National Agency Check with Inquiries (NACI) clearance is required. Immunizations may be required. Respirator fitting and certification is required. Full-time Day Shift: Monday-Friday Pay Rate: $29.99/hr plus H&W benefits Benefits: Health & Welfare Benefits Medical, Dental & Vision Insurance 100% covered for employee Life and Accidental AD&D Insurance 401K Retirement plan with 3% automatic contribution Generous sick and vacation leave based on SCLS ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #ZR

Merrick is seeking a Project Administrator/Technical Assistant for remote support. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. There is the option for flexibility as long as there is coverage during the core hours of 9:00 am ET to 4:00pm ET. Occasional overtime will be needed with short notice. This position may also require some minimal travel. Provides specialized administrative support to the Merrick Management team and Technical Staff. Responsibilities include document control, Word processing/preparation of documents, electronic filing, copying, construction administration support, preparation of special reports, preparation of invoices, expense reports, meeting organization and coordination for special events and meetings as well as general office support. Proposal and marketing support will also be involved after successful candidate becomes familiar with Merrick approach and execution. WHAT YOU'LL DO * Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures. * Create document templates and standardized document theme. * Functions to assist with timely, quality production of technical products, both electronic and printed copy. * Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness. * Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms. * Assists with staff travel arrangements, expense reporting and word processing. * Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required. * Create Excel and other databases and enter data. * Contribute to project budget estimates and assure Project Administration duties are performed within budget. * Meet with clients and take minutes at client meetings. * Become familiar with Merrick and client information security systems and act as the custodian of controlled information. * This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance. REQUIRED QUALIFICATIONS * Seven (7) years of experience working in a similar Administrative role in the client service fields. * Experience working in regulated environments and quality programs. * Technical and Professional Skills: * Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc. * Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook * Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed. * Desired minimum typing skills 60/wpm. * Ability to work in a highly productive, deadline driven working environment. * Must provide examples of experience in multitasking and adherence to deadlines. * Demonstrate a willingness to take on new tasks and learn quickly. * Be efficient, have the ability to problem solve and work under pressure. * Strong customer focus and assure quality products are delivered to the customer. * Excellent communication skills. * Demonstrate ability to self-motivate. * Ability to travel up to 10%. * Client projects for this position require United States Citizenship DESIRED QUALIFICATIONS * Degree Requirements: High School; some post-secondary education. * Experience working with AUTOCAD and Revit. * Experience working with reproduction, printing and copying using Xerox and OCE equipment. PERKS * Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account. * Robust Employee Referral Program. * Annual performance and compensation reviews. * Professional Training and Development. * Employee Recognition Awards. * Peer Mentor Program * And Much More! ADDITIONAL INFORMATION * Apply online only. No e-mail, hard copy or third-party resumes accepted. * At Merrick, every resume is carefully reviewed by our team of experienced human recruiters-never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage. * Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO). * Merrick is an Equal Opportunity Employer, including disability/vets. * Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen. * Seven (7) years of experience working in a similar Administrative role in the client service fields. * Experience working in regulated environments and quality programs. * Technical and Professional Skills: * Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc. * Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook * Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed. * Desired minimum typing skills 60/wpm. * Ability to work in a highly productive, deadline driven working environment. * Must provide examples of experience in multitasking and adherence to deadlines. * Demonstrate a willingness to take on new tasks and learn quickly. * Be efficient, have the ability to problem solve and work under pressure. * Strong customer focus and assure quality products are delivered to the customer. * Excellent communication skills. * Demonstrate ability to self-motivate. * Ability to travel up to 10%. * Client projects for this position require United States Citizenship * Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures. * Create document templates and standardized document theme. * Functions to assist with timely, quality production of technical products, both electronic and printed copy. * Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness. * Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms. * Assists with staff travel arrangements, expense reporting and word processing. * Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required. * Create Excel and other databases and enter data. * Contribute to project budget estimates and assure Project Administration duties are performed within budget. * Meet with clients and take minutes at client meetings. * Become familiar with Merrick and client information security systems and act as the custodian of controlled information. * This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance.

Company: Kansas Hospital Association ("KHA") Job Title: Administrative Professional Accountable to: Director of Corporate Relations Job Classification: Non-exempt, Full-Time Pay Range: $20-$25/hr., based on experience Work Schedule: Generally 8 hours per day per schedule, 8:00 a.m. - 5:00 p. m. | M-F Location: Onsite, KHA - Topeka, KS Position Overview: The Administrative Professional assists the Director of Corporate Relations, along with the areas of Workforce, Work Comp and Member Services by serving KHA's mission and goals. This position is the first impression for KHA in delivering friendly customer service to its members and other outside stakeholders. This position is also responsible for leading staff to be accountable for the mission and values of the association. Essential Functions: Provides assistance to the Director of Corporate Relations with special projects, internal office event planning, and other administrative support Provides administrative support and project coordination in the areas of Member Services, KHA Workers' Compensation Fund, and Workforce as needed, including minor graphic design work and website updates, as well as coordinating statewide projects, maintaining career resources, conducting surveys, and staffing events/conferences across Kansas Prepares deposits for KHA, KHSC, Healthworks, KHA-WC, APS, and Health Alliance for KHA Accounting Department Supports KAHA (Kansas Association of Hospital Attorneys) Allied organization in regard to membership processing, program preparation, mailings, inquiries Assists in supporting other Allied organizations as needed Supports KHA policy groups and special projects, as assigned Takes meeting minutes, performs mail merges, including KHA Convention and mailings, edits documents, creates labels, builds excel spreadsheets, database entry and other administrative duties Sorts all incoming mail and faxes by department and delivers to staff members Provides a timely response to inquiries for information to KHA members, staff and vendors Serves as KHA's front desk representative by responding to or forwarding all incoming calls in a cheerful, polite and professional manner Works with the Director of Corporate Relations on phone and front desk coverage as needed Prepares member visit packets, supports member services by maintaining log of member visits Monitors staff calendars to support front desk responsibilities Maintains front office area, FLG, and kitchen area Orders meals for meetings scheduled in FLG following KHA guidelines Provides meeting prep / set-up and clean-up for FLG Maintains and ensures the kitchen and breakroom areas are appropriately stocked Maintains postage available to staff and reports expenses to the accounting department Orders office supplies or special orders, maintains inventory as needed Responsible for copier maintenance Manages promotional item inventory Recommends policies and procedures as it relates to area of responsibility Acts with professionalism while representing KHA at events (local, state, national) Actively seeks to add and enhance knowledge regarding developments and current trends in the health care industry that will serve KHA's business needs Works collaboratively with KHA staff to maintain a team environment to accomplish the tasks necessary to serve and support KHA and affiliates Performs other duties as assigned Qualifications: Knowledge, Skill and Ability: High School Diploma or equivalent is required Post-secondary education or certificate in a related field is preferred Two (2) years of administrative office experience is preferred Outstanding customer service skills Ability to work independently and be self-motivated Ability to meet deadlines and work under pressure Ability to prioritize and manage work effectively and efficiently to accomplish tasks. While managing multiple projects at the same time - must also deliver friendly service Ability to read, analyze and interpret general business periodicals, profession journals, technical procedures and governmental regulations in a variety of formats Effective communicator (verbal, written and body language) Creativity and innovation with the ability to plan strategically Ability to problem solve rationally and with common sense Proficient math skills (basic math principles, computations, and interpretation of graphs) Proficient knowledge Microsoft Suite (Word, Excel, Outlook) skills are required Knowledge of general office equipment Must have the ability to respect diversity and individual needs Physical Demands: Lift and move items up to fifty (50) pounds Sit, stand and walk for extended periods of time Ability to work on the computer for hours at a time and concentrate on detailed information Bend, kneel and reach items with use of hands to finger, handle or feel objects, tools or controls. Must be able to speak and listen effectively Vision abilities for close vision, color vision, peripheral vision and depth perception Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Professional office setting with little discomfort due to such factors as noise, heat, dust, or other adverse factors This is a non-smoking work environment, including all premises and other such areas Travel is required, along with that entails standard travel risks This job description does not state or imply that these are the only activities to be performed by the team member holding this position. Staff is required to follow other job-related instructions and to perform other job-related responsibilities as requested by management.

Under the direction of the Business Manager, this position provides administrative support for all levels of location staff. The Administrative Assistant is responsible for assisting in daily office needs and managing and distributing information among necessary internal and external customers. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and responsibilities may be assigned. Administrative Responsibilities: 1. Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department. 2. Works collaboratively with others in the accomplishment of joint tasks and common objectives. 3. Assists senior staff with all administrative activities as requested with little direction.4. Performs other clerical duties as needed, such as filing, photocopying, and collating. 5. Creates and maintains databases and spreadsheet files. Ticketing Related Responsibilities:1. Assists in the overall operation of the ticket office by answering ticket questions over the phone.2. Assists in selling tickets and is responsible for proper cash and CC handling procedures.Other Responsibilities1. Assists with minor marketing tasks; distribution of marketing materials, the collection of marketing data as it relates to ticket sales by demographic or other targeted data collection initiatives. 2. Composes and prepares confidential correspondence, reports, and other complex documents as directed. 3. Dedicated to meeting and/or exceeding the expectations and requirements of internal and external customers 4. Consistently exhibits courteous, respectful, non-defensive and appropriate communications and presents information in a concise and understandable format 5. Attendance during regularly scheduled hours and weekend or holidays as event schedule demands. SUPERVISORY RESPONSIBILITIES This position does not have any direct supervisory responsibility. Intermittent event related supervisory tasks may be assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. A basic knowledge of business management practices and procedures. 2. Ability to exercise sound judgment and make proper decisions in handling incidents at all types of events. 3. Ability to communicate in a clear and concise manner, both orally and in writing. EDUCATION and/or EXPERIENCE 1. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. 2. Experience working in a computer network environment utilizing Microsoft Word and Excel programs. 3. Demonstrated knowledge of computerized ticketing systems; accounting and finance procedure including record keeping and reconciliation. 4. Able to work flexible schedules including evenings, weekends, and holidays. LANGUAGE SKILLS 1. Ability to write reports, business correspondence 2. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 3. Ability to speak and understand English. MATHEMATICAL SKILLS 1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 2. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures ; ability to grasp and interpret the meaning of material; ability to use learned material in new and concrete situations; ability to break down material into its component parts so that its organizational structure can be understood; ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment; ability to put parts together to form a new whole or proposed set of operations; ability to relate ideas and formulate hypotheses; ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards; ability to appraise judgments involved in the selection of a course of action; ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice. CERTIFICATES, LICENSES, REGISTRATIONS 1. None specified for this position. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. While performing the duties of this job, the employee is regularly required to talk or hear. 2. The employee frequently is required to sit and reach with hands and arms. 3. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. 4. The employee must occasionally lift and/or move up to 25 pounds. 5. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. 2. The noise level in the work environment is usually moderate; however, during some events, can become quite loud. VenuWorks is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview Stormont Vail Events Center is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams. We are a close-knit office with a great culture, which means there's lots of room for growth, learning and collaboration within the team. This role pays an hourly rate of $17.00 to $18.00. Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 3, 2026. Responsibilities Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Qualifications High school diploma or equivalent, associate's degree preferred but not required. Past administrative experience or tenure in an office setting preferred but not required. Digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Data management and entry skills, including the ability to maintain and improve filing systems. Accurate record keeping. Written communication skills. Time management, multitasking, and flexibility. Organizational skills. Accuracy and attention to detail. Supply management and inventory control. Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Ft Riley KS Admin Travel & Trans Assistant Full Time Fort Riley, KS, US Apply Job Title: Admin Travel & Transportation Assistant Type position: Full Time Pay Type: Hourly Clearance Required: NA Perform a full range of transportation services for active-duty military personnel, reserve components, and department of defense civilians in connection with processing authorized personal property shipment/storage entitlements paid for at Government expense., informing members of the entitlements and responsibilities related to the shipment/storage of personal property/ household goods/ privately owned vehicles etc. Verifies and signs a variety of transportation documents. Schedules appointments over the phone or on a walk-in basis and computes the amount of time needed for the counseling appointment based upon information contained in the member's orders. Ensures individual is instructed to pick up necessary forms, pamphlets, and documents they need to complete, items to inventory and application finished for shipment prior to the members appointment date. Ensures individuals have all required documentation, orders, and amendments. Interprets individual's orders to determine and fully explain authorized entitlements and weight allowances to the member and/or their agent. Receives and monitors all mail-in applications. Answers inquiries and informs the military community pertaining to worldwide inbound and outbound shipments of personal baggage, household goods, firearms, mobile homes, and personally owned vehicles in a professional and timely manner. Determines authorization and necessity for packing and crating, storage-in-transit, and whether government, commercial, or DOD contract facilities will be utilized and make those arrangements. Assures that necessary documents accompany shipment including, when necessary, customs clearance forms. Provides the Government Bills of Lading and Diversion Certificates for the movement of household goods and house trailers via all modes. Composers and deliveries correspondence, messages, etc. are related to shipments of household goods. Provides Do it Yourself (DITY) / Personally Procured Move (PPM) entitlement information to all active-duty members retiring or separating. their application for movement of property, carrier's failure to pick up on the requested date, transit times, cost estimates, and standard personal property allowances as stated in the appropriate regulation/directive. Advises member or dependent regarding shipment of special items, the liability of the commercial carrier for loss and/or damage of these items, availability of additional insurance from the carrier, and advice on excess costs involved in the shipment of such items Advises members of documentation needed, entry requirements, and restrictions in effect in certain areas/countries. Performs clerical and data entry tasks in support of the above duties using the automated personal property systems and computers. The computer terminal is used to create records, store or extract data and information, transmit data and generate reports. Composes correspondence pertaining to personal property moving and storing and answers inquiries from commercial carriers and authorized movers relative to plans, policies, and procedures of the organization. Replies to incoming correspondence within area of the organization. Responsible for accuracy, format, mechanical, correctness, and complete attachments and enclosures. Prepares regular and special reports pertaining to the section's responsibilities. Requirements Excellent customer service skills (in person and by phone). Excellent Communication skills (verbal and written). Ability to learn and use the Defense Personal Property System (DP3) and other software's required. Excellent organizational skills. Must be able to read, write and speak English. Proficient with Microsoft Office and other programs Ability to work in a team environment. Must be a high school graduate or possess an equivalent diploma. You must pass pre-employment drug screen and criminal background check. Must be a US Citizen or US permanent resident for more than 3 years to obtain NACI and CAC Card eligibility. FITT Scientific is an equal opportunity employer and prohibits discrimination and harassment of any kind. FITT Scientific is committed to the principle of equal employment opportunity for all employees and job applicants and to providing employees with a work environment free of discrimination and harassment. Employment decisions at FITT Scientific are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate

ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations. Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur. ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ****************** Job Description ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Topeka, KS and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Kansas Field Office 444 SE Quincy Topeka, Kansas, 66683. In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature. The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-5339 Revision 5 Topeka, KS. In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of Administrative Assistant (SCLS Equiv: 01020) must be in attendance. Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting. Administrative Assistant (SCLS Equiv: 01020) - Topeka, KS Duties Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office. Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office. Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person may also be responsible for management and input of the time cards for approximately 30-50 associates. The Topeka, KS Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures. The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization. May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director. Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed. Qualifications M inimum Qualifications: Three or more years in an administrative capacity, preferably with a Government Agency or Government Contract. SCLS Equivalent: 01020 - Administrative Assistant Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

Administrative Assistant opportunity is available immediately for the candidate that has a great deal of experience with Accounts Payable and other office experience assisting the Administrator. This is a healthcare atmosphere, although previous medical experience is a plus, not a must. Accounts payable utilizing Excel is where you will spend most of your time, however you will be working closely with the Administrator on several projects throughout the week. This is a full time opportunity Monday - Friday. The salary is excellent, and will depend on your experience level. Benefits are available! Interested Candidates should email a copy if there resume to (************************)

Job Posting Important Recruitment Information for this vacancy: * Job Posting closes: January 22, 2026 Kansas Department of Transportation The Kansas Department of Transportation (KDOT) delivers transportation that keeps Kansans moving forward. Our employees are our most valuable resource. We depend on our employees and business partners to get the job done. KDOT strives to provide a work environment that motivates people and encourages them to be productive. KDOT is a great place to work, so come be part of our team! Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsorships for this position. E-Verify: The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here. About the Position: * Who can apply: Anyone * Classified/Unclassified Service: Unclassified * Full/Part-time: Full-Time * Regular/Temporary: Regular * Work Schedule: Monday - Friday * Eligible to Receive Benefits: Yes * Veterans' Preference Eligible: Yes * Search Keywords: Clay Center, Washington, Marysville, Westmoreland, Manhattan, Junction City, Abilene, Salina, Minneapolis, Beloit, Concordia, Belleville Compensation: * Annual Salary Range: $36,171.20 - $37,024.00 * Hourly Pay Range: $17.39 - $17.80 Employment Benefits: * Work-Life Balance Programs: * Paid Leave: Vacation, Holidays, Parental, Military, Sick, Funeral and Jury Duty * Employee Assistance Program * For help managing daily life at no cost to you * Infant at Work Program * Voluntary Benefits: Accident, Critical Illness, and Hospital Indemnity Insurance * First-Day Coverage: * Medical Insurance * Dental Insurance * Vison Insurance * Tax Advantage Accounts: HSA, HRA, FSA with qualifying plans * Life Insurance: * Employer paid basic group life * Optional group life insurance available at a reasonable cost. * Retirement: * KPERS and Deferred Compensation * Other Benefits: * Tuition reimbursement * Paid on-the-job training programs. * Personal and Professional Development Opportunities * Employee discounts with the STAR Program * And more! Visit the Employee Benefits page for more information… Position Summary & Responsibilities: Position Summary: This Administrative Specialist is located at the Clay Center Area Office within District Two. This position provides direct support to the Area Engineer, supervisors, and employees in the Area by providing guidance on personnel, payroll, and benefit issues. Job Responsibilities may include but are not limited to the following: * First level of contact for the public, vendors, KDOT personnel, law enforcement and other state agencies concerning various issues including road information, highway permits, employment applications, policies, and procedures. * Responsible for consumable supplies and processes payment vouchers for the Area. * Daily contact with the public and various public officials due to the Area Engineers heightened responsibility in dealing with local governments, and other public and agency officials. * Constant daily contact with employees and staff in the Area regarding their benefits, employee relation issues, etc., while maintaining confidentiality. View the full position description Qualifications: Minimum Qualifications: * Two years of experience in general office, clerical and administrative work. * Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered. Preferred Qualifications: * Experience in the area of human resources, including payroll and employee benefits. * Knowledge of and the ability to independently research state statutes, regulations, policies and procedures for a prompt resolution. * Experience in the state SMART and SHARP systems. Post-Offer/Pre-employment Requirements: * This position is subject to pre-employment physical capacity testing. The selected candidate will be required to pass the screening as a condition of employment. * Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at ********************************************** . If you need assistance with the tax clearance, please contact KDOR at ************** or by email at kdor_********************** Recruiter Contact Information: * Name: Tulsa Wade * Email: ********************** * Phone: ************** Job Application Process * First Sign in or register as a New User. * Complete or update your contact information on the Careers -> "My Account Information" page. *This information is included on all your job applications. * Start your draft job application, upload other required documents, and submit when it is complete. * Manage your drafted and submitted applications on the Careers -> "My Job Applications" page. * Check your email and the "My Job Notifications" page for written communications from the Recruiter. * Email - sent to the Preferred email on the "My Account Information" page. * Notifications - view the Careers -> "My Job Notifications" page. Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions" Optional Documents for this Application to be Complete Upload these on the Careers - My Job Applications page * Transcripts (if substituting education) * DD214 (if you are claiming Veteran's Preference) Upload these on the Attachments step in your Job Application * Resume (or choose existing if you have one) * Cover Letter Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Stormont Vail Events Center is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams. We are a close-knit office with a great culture, which means there's lots of room for growth, learning and collaboration within the team. This role pays an hourly rate of $17.00 to $18.00. Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 3, 2026. Responsibilities Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Qualifications High school diploma or equivalent, associate's degree preferred but not required. Past administrative experience or tenure in an office setting preferred but not required. Digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Data management and entry skills, including the ability to maintain and improve filing systems. Accurate record keeping. Written communication skills. Time management, multitasking, and flexibility. Organizational skills. Accuracy and attention to detail. Supply management and inventory control. Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Full-time Description Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients. ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it's about delivering on our commitments. We are seeking for an Executive Administrative Assistants who will provide administrative support services to U.S. Department of Agriculture (USDA), National Bio-Agro Defense Facility Senior Leadership Office (SL) and the Facility Operations and Maintenance Unit (FOMU) in Manhattan, KS. The mission of NBAF includes research, diagnosis and training for animal diseases foreign to the U.S. for the purpose of protecting American agriculture and domestic food sources from their potentially devastating effects. NBAF is vital to successfully protecting U.S. agriculture from the intentional or non-intentional introduction of foreign animal diseases such as Foot-and-Mouth disease. These positions support the biocontainment facilities at NBAF and may require entry into BSL-3, BSL-3e, BSL-3ee, BSL-3 Ag, and BSL-4 labs. and require additional layers of personnel security requirements. Essential Duties and Responsibilities: The primary responsibilities of the position will include but not limited to: Serves as a contact for Letter of Authorization appointee (L/A's) and students in the development of Requests for Personnel Action (SF-52's) and attachments involved in changes of work requests. Works with the Management Analyst in coordinating the Performance Review program for NBAF employees. Works with the Administrative Officer in preparing human resources reports. Monitors and maintains records for required annual employee training sessions. Provides information on policies, procedures and regulations for training. Prepares, coordinates, and maintains Procurement Requests (AD-700 requisitions). Operates government-owned vehicles for official purposes. Observes all safety and security regulations and protocols. The incumbent works closely with the Administrative Officer and staff in providing administrative support to NBAF personnel. Serves as the initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures. Works with NBAF unit support staff in the preparation of SF-52, Request for Personnel Action, and prepares other administrative/personnel forms. Reviews human resources action requests for accuracy and completeness; ensures necessary changes are made; and if additional documents are information are needed, ensures their inclusion for final action. Reviews human resources documents and SF-50 Notification of Personnel Actions, and alerts headquarters personnel when errors are found or corrections are required. Reviews Position Description Cover Sheets (AD-332's) before sending to Human Resources Branch (HRB) with position description (PD) and resolves any inconsistencies; and on completion of actions, distributes official copies of PDs as appropriate. Provides employee orientation and issues identification cards. Serves as the person in charge of out processing of employees ensuring appropriate forms are forwarded. Responds to walk-in application and callers inquiring about employment opportunities and other appropriate information. Reviews completed rating forms for accuracy/completeness and mandatory entries, and forwards to the Area Office for processing. Research answers to a variety of questions from supervisors and employees concerning the full range of human resources support activities. Works with NBAF cardholders and provides individual support training as required. Prepares and maintains task orders for research support, processes student payroll vouchers and monitors the funds in task orders, Closes task orders to zero balance at the end of each fiscal year. Serves as timekeeper for the Administrative Office staff. Uses processing software (i.e., word processing, email, and Internet and intranet websites) to produce a variety of documents, correspondence, and reports. Produces documents, ensuring correct punctuation, spelling, and grammar. Uses database or spreadsheet software to enter, revise, or retrieve data for standard reports, and uses graphics software to provide charts, graphs, or directories. Provides information, forms and online references for benefits (e.g., retirement, health, leave, Flexible Spending Accounts (FSA), supplemental insurance, long-term care), pay and other issues. Works closely with supervisors and managers on issues such as Thrift Savings Plan, change in personnel information, training, awards, performance forms, recruitment, within-grade increase (WGI) actions, etc. Coordinates the NBAF awards program which includes submitting and tracking performance documents and Extra Effort awards and provides information and guidance to NBAF personnel on procedures and status. Coordinates the Work Study Program for NBAF which involves contacting universities and providing information to find eligible participants. Requirements High School Diploma or GED is the minimum education requirement Minimum of 2 years of experience working as an Administrative or Executive Assistant that demonstrates the following experience: Understanding of human resource processes and documentation processing Understanding of Federal laws and regulations Ability to prepare and manage procurement requests Prepare status reports upon request by Contracting Officer's Representative (COR) Operate as an initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures Ability to gather documentation supporting conclusion reached Scheduling meetings and coordinating with staff Serve as a timekeeper for facility staff. Strong Microsoft Excel skills; Proficient Microsoft Word or financial management systems skills Ability to follow step by step instructions Ability to prepare and manage travel requests Additional Qualifications: Proficient in Microsoft Office 365 Suite, SharePoint as well as Adobe Acrobat. Proficient in organizing and utilizing MS Teams for communications and project management. Effective communicator in both written and oral presentations. Demonstrates mastery of office administration skills through work experience. Motor Vehicle or Commercial Driver's License is required. Drug Test is required. Financial Disclosure is required. Department (DOJ) Security Risk Assessment approval is required. National Agency Check with Inquiries (NACI) clearance is required. Immunizations may be required. Respirator fitting and certification is required. Full-time Day Shift: Monday-Friday Pay Rate: $29.99/hr plus H&W benefits Benefits: Health & Welfare Benefits Medical, Dental & Vision Insurance 100% covered for employee Life and Accidental AD&D Insurance 401K Retirement plan with 3% automatic contribution Generous sick and vacation leave based on SCLS ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #ZR

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Stormont Vail Events Center is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams. We are a close-knit office with a great culture, which means there's lots of room for growth, learning and collaboration within the team. This role pays an hourly rate of $17.00 to $18.00. Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 3, 2026. About the Venue Stormont Vail Events Center is the premier entertainment, exhibition, and convention venue in Northeast Kansas. Our five buildings include a newly renovated 10,000 seat arena; a newly renovated exhibit hall with over 74,000 sq. ft. of open space; a livestock facility with a show arena, exercise arena and stalls; and two community buildings used for numerous small and medium-sized functions. Responsibilities Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Qualifications High school diploma or equivalent, associate's degree preferred but not required. Past administrative experience or tenure in an office setting preferred but not required. Digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Data management and entry skills, including the ability to maintain and improve filing systems. Accurate record keeping. Written communication skills. Time management, multitasking, and flexibility. Organizational skills. Accuracy and attention to detail. Supply management and inventory control. Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Company: Kansas Medical Clinic PA ["KMC"] Associate Administrator Hours: Monday-Friday, flexible hours Classification: Full-time General Summary: Responsible for personnel management and oversight of clinic operations, enforcement of clinic policies and procedures and human resource issues, including payroll, pension plans and employee benefit plans. Responsible for the oversight of filing and tracking insurance claims and performing collections activities and managing the daily operations of the office. Continuously looking at process improvement. Through effective leadership, fosters a positive, professional atmosphere which encourages and enables employees to perform at their maximum potential. Company Performance Statements: In the performance of their respective tasks and duties all employees are expected to conform to the following: Perform quality work within deadlines with or without direct supervision. Interact professionally with other employees, customers and suppliers. Work effectively as a team contributor on all assignments. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. Work in alignment with company culture, “The Great Philosophy”. Essential Job Responsibilities: Oversees daily office operations, identifies and resolves operational problems. Insure that the scope of services and quality of services meet the needs of customers and organization's goals. Coach staff to meet or exceed these goals. Supervises assigned personnel, reconciles employee time sheets, maintains leave records, prepares payroll for employees and physicians and monitors employee overtime. Responsible for employee training, scheduling, corrective actions, staff development, competency assessment and performance appraisals. Monitor employee mandatory in-service, licensure and certification and enforces applicable policies related to completion and delinquency. Collaborate with HR to maintain OSHA compliance and safety standards within the clinic. Responsible for anticipating staffing needs and maintaining acceptable staffing levels for providers and Front Office. Responsible for maintaining provider schedules and updating in eClinicalWorks and adjusting staffing scheduling as needed. Assist with pre-certification process when necessary. Maintain professional appearance and presentation to include self, staff and work area. Participates in professional development efforts to ensure currency in healthcare practices and trends. Prepares monthly, quarterly and year-end reports. Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary. Establishes and maintains an efficient and responsive patient flow system. Oversees and approves office supply inventory, ensures that mail is opened and processed, and offices are opened and closed according to procedures. Maintains patient confidentiality. Responsible for office facility and interact with landlord/contractors regarding cleanliness and maintenance. Provides coverage to front office as needed. Performs other related duties as directed or required. Experience: Minimum three years of administrative experience, including one year of management experience in health care. PRN employees are expected to work a minimum of one (1) day per month. Supervisory Responsibilities: Directly supervises 30 or more employees, including clerical and technical staff. Performance Requirements: Knowledge: Knowledge of organization policies and procedures. Knowledge of medical terminology and insurance practices. Knowledge of office management techniques and practices. Knowledge of computer programs and applications. Knowledge of grammar, spelling and punctuation to communicate in written format. Knowledge of CPT and ICD-9 coding and ICD-10 transition. Knowledge of managed care, Medicare and Medicaid guidelines. Skills: Skill in effective personnel management, including training staff and delegating duties. Skill in evaluating the effectiveness of existing methods and procedures. Skill in trouble-shooting insurance problems and appealing claims. Skill in maximizing insurance collections. Skill in written and verbal communication. Abilities: Ability to work effectively as a team member with physicians and other staff. Ability to flexibly respond to changing demands. Ability to read, interpret and apply policies and procedures. Ability to set priorities among multiple requests. Ability to plan, organize, prioritize and direct the work of others. Ability to identify claims problems and recommend solutions. Ability to interpret and understand insurance benefits and reimbursement. Ability to communicate clearly and concisely. Ability to establish and maintain effective working relationships with patients, employees and the public. Additional Requirements: Have a valid Driver's license. Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc. Work Environment: Position is in a well-lighted office environment. Mental/Physical Requirements: May view computer screens for long periods of time. Occasional evening or weekend work. Occasionally work environment may be very stressful. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ft Riley KS Admin Travel & Trans Assistant Full Time Fort Riley, KS, US Apply Job Title: Admin Travel & Transportation Assistant Type position: Full Time Pay Type: Hourly Clearance Required: NA Perform a full range of transportation services for active-duty military personnel, reserve components, and department of defense civilians in connection with processing authorized personal property shipment/storage entitlements paid for at Government expense., informing members of the entitlements and responsibilities related to the shipment/storage of personal property/ household goods/ privately owned vehicles etc. Verifies and signs a variety of transportation documents. Schedules appointments over the phone or on a walk-in basis and computes the amount of time needed for the counseling appointment based upon information contained in the member's orders. Ensures individual is instructed to pick up necessary forms, pamphlets, and documents they need to complete, items to inventory and application finished for shipment prior to the members appointment date. Ensures individuals have all required documentation, orders, and amendments. Interprets individual's orders to determine and fully explain authorized entitlements and weight allowances to the member and/or their agent. Receives and monitors all mail-in applications. Answers inquiries and informs the military community pertaining to worldwide inbound and outbound shipments of personal baggage, household goods, firearms, mobile homes, and personally owned vehicles in a professional and timely manner. Determines authorization and necessity for packing and crating, storage-in-transit, and whether government, commercial, or DOD contract facilities will be utilized and make those arrangements. Assures that necessary documents accompany shipment including, when necessary, customs clearance forms. Provides the Government Bills of Lading and Diversion Certificates for the movement of household goods and house trailers via all modes. Composers and deliveries correspondence, messages, etc. are related to shipments of household goods. Provides Do it Yourself (DITY) / Personally Procured Move (PPM) entitlement information to all active-duty members retiring or separating. their application for movement of property, carrier's failure to pick up on the requested date, transit times, cost estimates, and standard personal property allowances as stated in the appropriate regulation/directive. Advises member or dependent regarding shipment of special items, the liability of the commercial carrier for loss and/or damage of these items, availability of additional insurance from the carrier, and advice on excess costs involved in the shipment of such items Advises members of documentation needed, entry requirements, and restrictions in effect in certain areas/countries. Performs clerical and data entry tasks in support of the above duties using the automated personal property systems and computers. The computer terminal is used to create records, store or extract data and information, transmit data and generate reports. Composes correspondence pertaining to personal property moving and storing and answers inquiries from commercial carriers and authorized movers relative to plans, policies, and procedures of the organization. Replies to incoming correspondence within area of the organization. Responsible for accuracy, format, mechanical, correctness, and complete attachments and enclosures. Prepares regular and special reports pertaining to the section's responsibilities. Requirements Excellent customer service skills (in person and by phone). Excellent Communication skills (verbal and written). Ability to learn and use the Defense Personal Property System (DP3) and other software's required. Excellent organizational skills. Must be able to read, write and speak English. Proficient with Microsoft Office and other programs Ability to work in a team environment. Must be a high school graduate or possess an equivalent diploma. You must pass pre-employment drug screen and criminal background check. Must be a US Citizen or US permanent resident for more than 3 years to obtain NACI and CAC Card eligibility. FITT Scientific is an equal opportunity employer and prohibits discrimination and harassment of any kind. FITT Scientific is committed to the principle of equal employment opportunity for all employees and job applicants and to providing employees with a work environment free of discrimination and harassment. Employment decisions at FITT Scientific are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate

Full-time Description Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients. ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it's about delivering on our commitments. We are seeking for Administrative Assistants who will provide administrative support services to U.S. Department of Agriculture (USDA), National Bio-Agro Defense Facility Senior Leadership Office (SL) and the Facility Operations and Maintenance Unit (FOMU) in Manhattan, KS. The mission of NBAF includes research, diagnosis and training for animal diseases foreign to the U.S. for the purpose of protecting American agriculture and domestic food sources from their potentially devastating effects. NBAF is vital to successfully protecting U.S. agriculture from the intentional or non-intentional introduction of foreign animal diseases such as Foot-and-Mouth disease. These positions support the biocontainment facilities at NBAF and may require entry into BSL-3, BSL-3e, BSL-3ee, BSL-3 Ag, and BSL-4 labs. and require additional layers of personnel security requirements. Essential Duties and Responsibilities: The primary responsibilities of the position will include but not limited to: Serves as a contact for Letter of Authorization appointee (L/A's) and students in the development of Requests for Personnel Action (SF-52's) and attachments involved in changes of work requests. Works with the Management Analyst in coordinating the Performance Review program for NBAF employees. Works with the Administrative Officer in preparing human resources reports. Monitors and maintains records for required annual employee training sessions. Provides information on policies, procedures and regulations for training. Prepares, coordinates, and maintains Procurement Requests (AD-700 requisitions). Operates government-owned vehicles for official purposes. Observes all safety and security regulations and protocols. The incumbent works closely with the Administrative Officer and staff in providing administrative support to NBAF personnel. Serves as the initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures. Works with NBAF unit support staff in the preparation of SF-52, Request for Personnel Action, and prepares other administrative/personnel forms. Reviews human resources action requests for accuracy and completeness; ensures necessary changes are made; and if additional documents are information are needed, ensures their inclusion for final action. Reviews human resources documents and SF-50 Notification of Personnel Actions, and alerts headquarters personnel when errors are found or corrections are required. Reviews Position Description Cover Sheets (AD-332's) before sending to Human Resources Branch (HRB) with position description (PD) and resolves any inconsistencies; and on completion of actions, distributes official copies of PDs as appropriate. Provides employee orientation and issues identification cards. Serves as the person in charge of out processing of employees ensuring appropriate forms are forwarded. Responds to walk-in application and callers inquiring about employment opportunities and other appropriate information. Reviews completed rating forms for accuracy/completeness and mandatory entries, and forwards to the Area Office for processing. Research answers to a variety of questions from supervisors and employees concerning the full range of human resources support activities. Works with NBAF cardholders and provides individual support training as required. Prepares and maintains task orders for research support, processes student payroll vouchers and monitors the funds in task orders, Closes task orders to zero balance at the end of each fiscal year. Serves as timekeeper for the Administrative Office staff. Uses processing software (i.e., word processing, email, and Internet and intranet websites) to produce a variety of documents, correspondence, and reports. Produces documents, ensuring correct punctuation, spelling, and grammar. Uses database or spreadsheet software to enter, revise, or retrieve data for standard reports, and uses graphics software to provide charts, graphs, or directories. Provides information, forms and online references for benefits (e.g., retirement, health, leave, Flexible Spending Accounts (FSA), supplemental insurance, long-term care), pay and other issues. Works closely with supervisors and managers on issues such as Thrift Savings Plan, change in personnel information, training, awards, performance forms, recruitment, within-grade increase (WGI) actions, etc. Coordinates the NBAF awards program which includes submitting and tracking performance documents and Extra Effort awards and provides information and guidance to NBAF personnel on procedures and status. Coordinates the Work Study Program for NBAF which involves contacting universities and providing information to find eligible participants. Requirements High School Diploma or GED is the minimum education requirement Minimum of 2 years of experience working as an Administrative or Executive Assistant that demonstrates the following experience: Understanding of human resource processes and documentation processing Understanding of Federal laws and regulations Ability to prepare and manage procurement requests Prepare status reports upon request by Contracting Officer's Representative (COR) Operate as an initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures Ability to gather documentation supporting conclusion reached Scheduling meetings and coordinating with staff Serve as a timekeeper for facility staff. Strong Microsoft Excel skills; Proficient Microsoft Word or financial management systems skills Ability to follow step by step instructions Ability to prepare and manage travel requests Additional Qualifications: Proficient in Microsoft Office 365 Suite, SharePoint as well as Adobe Acrobat. Proficient in organizing and utilizing MS Teams for communications and project management. Effective communicator in both written and oral presentations. Demonstrates mastery of office administration skills through work experience. Motor Vehicle or Commercial Driver's License is required. Drug Test is required. Financial Disclosure is required. Department (DOJ) Security Risk Assessment approval is required. National Agency Check with Inquiries (NACI) clearance is required. Immunizations may be required. Respirator fitting and certification is required. Full-time Day Shift: Monday-Friday Pay Rate: $29.99/hr plus H&W benefits Benefits: Health & Welfare Benefits Medical, Dental & Vision Insurance 100% covered for employee Life and Accidental AD&D Insurance 401K Retirement plan with 3% automatic contribution Generous sick and vacation leave based on SCLS ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.