Executive assistant jobs in Mayagez, PR - 41 jobs

**Hi, we're HUB!** We are a leading North American insurance brokerage that provides employee benefits, business, and personal insurance products and services. Throughout our network we have more than 530+ offices and proudly ranked 5th among the world's largest insurance brokers with offices in USA, Canada, and Puerto Rico. HUB Puerto Rico, based in San Juan, is home to a team of over 130 dedicated professionals delivering tailored risk management solutions across Commercial Lines, Employee Benefits, Personal Lines, and more. We offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. When you partner with HUB International, you're at the center of a vast network of risk, insurance, employee benefits, retirement, and wealth management specialists. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. **The Opportunity** Join us today as a Client Executive Assistant! HUB PR's Client Executive Assistant works closely with the Account Executive to ensure top-tier service. CEA will partner with the Commercial Lines Account Executive to manage and service clients' insurance needs while actively engaging with insurance companies to ensure efficient solutions. Sense of urgency, attention to detail and to be customer oriented are essential to comply with our service standards. **A day in the life...** As a Client Executive Assistant that thrives in a fast-paced environment, that is self-motivated, inquisitive, well-organized, honest, and adaptable, key responsibilities include: + Timely addressing clients' inquiries + Keeping record of communications within HUB PR's Epic program + Assisting account executive in the renewal process + Following up with insurance companies to ensure pending matters are successfully resolved + Handling correspondence + Checking issued policies for accuracy + Assisting the clients with petitions (including certificates of insurance and vouchers) + Acting as liaison between HUB PR's internal departments and the clients to address client requests + Support on special projects **What you will need for success** + Associate or Bachelor's degree required + At least 1 year of relevant professional experience in the insurance industry + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) + Strong written and verbal communication skills + Bilingual fluency in English and Spanish + Experience with EPIC software is a plus **What will help you stand out!** + CISR Certified Insurance Service Representative) designation + CIC (Certified Insurance Counselor) designation **We are proud to offer...** + Health & Dental Insurance + 401K + Life Insurance + Birthday Date + Summer Fridays + Wellness Fridays + Development opportunities **Job Details** + Hybrid modality **EEO employer** HUB International lives and promotes diversity. Diversity, equity, inclusion, and belonging are guiding principles. We are proud to provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Department Account Management & Service Required Experience: 1-2 years of relevant experience Required Travel: No Travel Required Required Education: Associate degree (2-year degree) HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program (**************************************** We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team ********************************** . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Executive Assistant to Founder, Managing Partner Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera manages $5.0bn across three strategies - passive, hedge, and venture. We are seeking an Executive Assistant to provide dedicated administrative support to the Managing Partner. This is a full-time, in-office position based across our San Juan and Dorado Beach offices. The role requires on-site presence five days per week, with attendance at whichever office the Managing Partner is working from that day. The Managing Partner splits his time between Pantera's offices roughly: San Juan 60% New York City 20% San Francisco 10% Responsibilities: Proactively manage a complex calendar, prioritizing and optimizing the Managing Partner's time Serve as a thoughtful gatekeeper, ensuring the Managing Partner's time is focused on his most impactful issues Leverage Outlook Tasks to manage post-meeting follow-up and action items, including but not limited to data entry, drafting next steps, and tracking progress through completion ahead of subsequent meetings Support high-level verbal and written communication, including follow-up emails, and other correspondence to ensure clarity and alignment across stakeholders Maintain organized systems for data management and tracking, including both physical and electronic files Transcribe meeting notes accurately and manage timely follow-up actions Prepare daily for all meetings and events, ensuring materials, logistics, and agendas are in place Manage complex domestic and international travel arrangements, encompassing commercial and private aviation, accommodations, and ground transportation. Ensure all itineraries, boarding passes, and travel materials are prepared and accurate. Anticipate and resolve travel issues by monitoring flight paths, schedules, and potential disruptions to ensure seamless travel for the Managing Partner Work cross-functionally with teams across the organization, including Marketing and Administrative groups, to ensure alignment and smooth execution of priorities Develop and maintain vendor relationships while ensuring a strong understanding of local business protocols and logistics in Puerto Rico Execute a variety of ad-hoc assignments and personal requests, such as coordinating reservations, conducting research, and managing purchases Qualifications: Bachelor's degree from University of Puerto Rico or a university in the mainland required Experience supporting C-level executives preferred Bilingual proficiency in English and Spanish preferred Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail Outstanding verbal and written communication, with ability to convey information clearly and professionally Outstanding interpersonal skills, emotionally mature, and able to build relationships Proactive approach to problem-solving with strong decision-making capability Proven ability to handle confidential information with utmost discretion Strong proficiency in Microsoft Office (Outlook, Excel, Word) and Apple hardware Meticulous, professional, confident, sophisticated, and gracious

Job Details Hours: Full-time, with flexibility for occasional evening and weekend support. PLEASE READ BEFORE APPLYING We are only reviewing candidates who submit their application through this link: https://forms.clickup.com/**********/f/8cqbk2w-42657/T7JQY66VJ95C7NMLJ3 Applications submitted elsewhere will not be considered. Executive Assistant (EA) Virtual | Full-Time | PST or EST Time Zones Who Were Looking For We're looking for an elite-level Executive Assistant who is ten steps ahead, thrives in high-stakes environments, and executes flawlessly. This isn't a passive support role. This is about owning responsibilities, amplifying efficiency, and ensuring the executive's world runs seamlessly, both professionally and personally. You'll manage high-profile relationships, optimize workflows, oversee high-stakes travel and negotiations, and eliminate distractions so the CEO can focus on big-picture strategy and execution. This role is not for the hesitant or reactive; it's for someone who is decisive, proactive, and deeply aligned with the executive's vision. This is not your first time supporting a CEO and founder; you thrive alongside executives with big energy, matching their pace and intensity. If you excel under pressure, can execute at an elite level, and thrive on making things happen instead of making excuses, this is for you. Who You'll Work With About the CEO The executive you will support is a Type 8 - The Challenger, known for being ambitious, independent, and driven to lead. They are highly analytical, deeply thoughtful, and approach challenges with confidence and intensity. They value efficiency, strategic thinking, and people who take initiative. The right EA for this role thrives next to a strong-willed, high-energy executive, understands their unique leadership style, and knows how to complement their strengths while bringing their own expertise to the table. This role reports directly to the CEO and Managing Partner and works closely with the Senior Bookkeeper, investment team, legal partners, operations, marketing, and key external vendors and teams to manage both professional and personal responsibilities. We are a fast-moving, high-performance venture that values clarity, execution, and results. Our team is dynamic, ambitious, and deeply committed to excellence. The expectation is that you come in ready to contribute at a high level, align quickly, and deliver without hesitation. How You Do the Job & Why EXHIBIT A: Operating Framework, Expectations, and Deliverables At the core of this role is a fundamental expectation: PLAY TO WIN, NOT TO AVOID MISTAKES. THE OBJECTIVE IS EXECUTION, NOT EXCUSES. Phase 1: Core Deliverables & Mindset (0-9 months) You will be exceptional in this role if: You operate with full alignment to my vision and decision-making framework. When you speak, you speak for me and with my authority. If you are wrong, I will correct you. You extend my influence by managing high-value relationships, ensuring seamless execution across CRM, LP management, investor relations, and strategic initiatives. You remove from my plate all responsibilities that do not require my direct input. You anticipate and think through problems as the executive does, aligning your thought process with strategic expectations. You are an avid reader and researcher, always seeking knowledge to enhance problem-solving and decision-making. You add expertise, reinforcing and deepening my strategies, not simply mirroring them. You do not make sloppy errors, this includes inaccurate data, incomplete reports, and failure to track critical updates. You over-communicate execution status; every single priority is documented, with recap updates delivered daily at 10 PM PST. You are self-regulated, composed under stress, and skilled at de-escalation, ensuring smooth execution even in high-pressure situations. You own your role within the organization, deciding when to be a gatekeeper vs. a facilitator, balancing authority and efficiency accordingly. You have strong personal boundaries, are curious, and are not afraid to try new things. Phase 2: Mastery & Expansion (9-12 months) Develop and manage high-value talent pipelines you identify, recruit, and maintain an ecosystem of strategic relationships. Create leverage, you delegate, automate, and systematize to move lower-priority tasks off your plate. Systemize everything you standardize workflows and export best practices across the organization. Master a core domain you fully own and execute within a key business function. Act as a proxy for the executive you operate on behalf of leadership in select areas, particularly in relationship-driven interactions. Take ownership of inefficiencies you identify and solve operational gaps that others overlook. Use strategic influence, recognizing that small, high-impact gestures create long-term business opportunities. Final Operating Principles Play the long game. Every move must be strategic, not reactive. Zoom out. View the business as a system, not just a collection of tasks. Leverage information. You will have more access to critical data than anyone else use it intelligently and efficiently. You have a strong sense of self, are highly self-aware, and know how to manage relationships with humor and diplomacy. Stay ahead of the executive. If leadership has to follow up on something basic, you are already behind. Do this for yourself. If you don't see the personal growth and long-term benefit in executing at this level, this role is not for you. Key Responsibilities 1. Elite Travel, Luxury Bookings & Negotiation Book first-class travel experiences, ensuring VIP-level treatment. Negotiate and secure upgrades, flights, hotels, dining, and exclusive perks. Manage complex international itineraries, handling last-minute changes with ease. Leverage concierge relationships to unlock high-end services. 2. Executive Calendar & Prioritization Own and optimize the executives schedule, ensuring every commitment is aligned with priorities. Anticipate scheduling conflicts before they happen and solve them proactively. Manage investor, advisor, and high-profile relationships, ensuring seamless coordination. 3. Customer Service & Online Shopping Expertise Negotiate the best deals & refunds from luxury fashion to tech purchases. Handle all customer service issues, escalating only when necessary. Secure rare or high-demand items, using strategic sourcing and vendor relationships. 4. Business & Investor Operations Act as a gatekeeper and trusted point of contact for key partners. Own CRM, LP tracking, and follow-ups for high-stakes relationships. Manage strategic gifting, investor relations, and professional outreach. 5. Personal & Household Management Oversee all personal scheduling, household logistics, and vendor management. Handle prescriptions, medical records, and wellness coordination. Ensure seamless execution of family vacations, events, and experiences. What to Expect: Our Application Process We respect your time and aim for clarity, so here's how it works: 1. Apply through ClickUp 2. Complete a short assignment via TestGorilla 3. Interview with Recruitment & Ops Coordinator 4. Second interview or role assessment 5. Final interview with Founder & CEO 6. Welcome to Trolley! Steps may vary slightly depending on the role well guide you through it! ---------- About Us Who We Are Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions. We collaborate with high-profile clients to strategize, produce, and optimize compelling content that drives engagement, brand visibility, and business growth. Our creative team functions as a fully integrated powerhouse-combining strategy, design, production, and performance analysis to deliver world-class results. AI Mindset & Continuous Innovation We operate with an AI-first mindset and look for people who use technology to work faster, smarter, and more creatively. At Trolley, AI is part of everyday work, and we expect new hires to support a culture of curiosity, experimentation, and continuous improvement. We value people who: Use AI for research, organization, content development, and problem-solving Stay open to learning new tools and proactively share discoveries Simplify workflows and increase efficiency without sacrificing quality Use AI thoughtfully, keeping brand voice, strategy, and context at the center Collaborate to strengthen internal systems and creative output through informed AI usage Our long-term vision is clear: AI will become the standard for creative teams, and we stay ahead by investing early and integrating it deeply into our workflows. We dont believe AI replaces human work or creative instincts, it enhances them by making our output more efficient and scalable. We Operate Under Founder Mode Trolley operates on a Founder Mode mindset-focused on ownership, strategic thinking, and fast execution. We seek proactive, entrepreneurial thinkers who use AI to optimize work. Founder Mode emphasizes high-trust, collaborative teams where contribution outweighs control. We value creativity, resourcefulness, and clear communication. If you're impact-driven, thrive in dynamic environments, and believe in scaling through systems, this is the place for you. Why Join Us? Work with the Best: We recruit globally to connect top talent with forward-thinking companies. Tech-Driven Efficiency: Leverage the latest AI and tools to amplify your impact. Human-Centric Approach: Our systems are designed to support and elevate people, not replace them. Training for Success: We provide world-class training to ensure you excel in every aspect of your role. Benefits at Trolley At Trolley, we believe in building a company that works for you - not the other way around. That means freedom, tools, and culture that support both your creativity and your execution. We offer: Work from anywhere Flexible schedule and time off - no micromanaging Direct collaboration with the Founder Access to top-tier AI tools (Perplexity, ChatGPT, ClickUp Brain and more) Clear path for long term career growth A supportive company culture grounded in ownership and prioritizing progress over perfection Be Part of the Future of Work Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.

Job Description Elevate Your Career to Unparalleled Luxury: Executive Operations Assistant at Royal Isabela Are you a dynamic, bilingual professional with a passion for excellence and a talent for seamless operations? Do you thrive in a fast-paced, luxury environment where your organizational abilities and exceptional customer service skills make a tangible impact? If so, Royal Isabela invites you to join our team as an Executive Operations Assistant, a pivotal role supporting our General Manager in delivering an extraordinary guest experience. Imagine: Being a key player in our resort's daily operations, ensuring every detail reflects our commitment to unparalleled luxury. Orchestrating VIP guest experiences, from meticulously planned itineraries to flawless execution. Playing a crucial role in achieving and maintaining our prestigious 4-diamond certification, ensuring the highest standards of service and quality. Leading critical projects, from transformative remodels to emergency response coordination, showcasing your exceptional project management skills. Working directly with the General Manager, gaining invaluable experience and contributing to strategic initiatives. This isn't just a job; it's an opportunity to: Make a real difference: Your contributions will directly impact the guest experience and the resort's success. Grow professionally: Develop your skills in project management, customer service, and executive coordination within a luxury setting. Become part of a high-achieving team: Deliver outstanding guest experiences in a breathtaking setting. Be a leader: Help develop high-potential staff and support a productive work environment. We're seeking a candidate who: Is Fully Bilingual: Fluency in English and Spanish (oral and written) is essential. Has Proven Experience: A Bachelor's degree in international business or a related field, coupled with significant experience as an executive assistant or in a similar role. Is a Master of Organization: The ability to manage multiple tasks, prioritize effectively, and maintain meticulous attention to detail. Has a Customer-Centric Mindset: A passion for delivering exceptional customer service and resolving complex issues with grace and professionalism. Has Project Management Expertise: The ability to plan, execute, and monitor projects, ensuring timely and successful completion. Has Luxury Hospitality Insight: Knowledge of the luxury hospitality industry is highly preferred. Is Tech Savvy: Proficiency in Microsoft Office Suite and experience with project management, communication, CRM, and data analytics tools. Has Crisis Management Capabilities: The ability to assist in emergency response and maintain calm under pressure. Your responsibilities will include: Managing the General Manager's agenda and coordinating meetings. Responding to customer reviews and resolving guest complaints. Overseeing quality audits and ensuring compliance with industry standards. Coordinating VIP visits and special events. Supporting payroll processes and workforce relations. Managing purchase requisitions and budgetary compliance. Coordinating emergency response. Benefits: Competitive salary and comprehensive benefits package. Opportunities for professional growth and development. A dynamic and supportive work environment. The chance to be part of a world-class luxury resort. EEOC l Equal Opportunity Employer

Job Description Our client is searching for a talented Senior Executive Chef to oversee their culinary program. This position presents an outstanding opportunity for an accomplished culinary professional who can masterfully integrate practical kitchen expertise with comprehensive business leadership. The right person will be driven by a desire to enhance food quality, cultivate outstanding teams, and craft exceptional dining moments. This role suits a chef who flourishes in collaborative, welcoming atmospheres and believes in nurturing a workplace built on mutual respect, creative thinking, and persistent growth. You'll engage with a wide range of staff members and leadership while championing operational success across the company. Core ResponsibilitiesTeam Development & Culture Source, onboard, and cultivate skilled cooks and culinary personnel Offer continuous guidance, mentoring, and career advancement support Develop detailed operational guidelines and procedures for existing and incoming staff Cultivate a welcoming, considerate work environment that celebrates diversity Culinary Leadership & Operations Create and enhance menu offerings that highlight innovation, seasonal ingredients, and current culinary directions Uphold outstanding benchmarks for dish presentation, flavor profiles, and reliability Coordinate and deliver catering and special event food services with flawless execution Direct comprehensive kitchen activities encompassing prep work, cooking techniques, plating standards, and quality assurance Communication & Collaboration Engage in management discussions and add value to organizational strategy Receive and apply feedback constructively with a problem-solving mindset Build positive working relationships with team members, executives, and partners Leverage Microsoft Office applications (Word, Excel, PowerPoint, Teams) for documentation, planning, and correspondence Business Management Address personnel issues and performance evaluations following organizational guidelines Establish and sustain productive partnerships with vendors to guarantee excellence and value Track ingredient expenses, minimize waste, and oversee kitchen financial performance Administer kitchen administrative duties encompassing wage management, shift planning, stock oversight, and expense control Operational Support & Quality Assurance Promote proven methods and cutting-edge culinary approaches Maintain uniformity in food preparation while honoring local tastes and preferences Journey to different locations when necessary to assist operations, evaluate standards, and offer culinary expertise Partner with management to enhance menu selections, visual appeal, and comprehensive quality Requirements Required Dedication to creating an inclusive atmosphere for team members and patrons Exceptional organizational abilities and focus on precision Validated background as an Executive Chef or Head Chef in demanding or high-output culinary settings Capacity to welcome feedback and execute changes to operations and menu programs successfully Competency with Microsoft Office tools (Word, Excel, PowerPoint, Teams) Robust leadership qualities and team-development skills with demonstrated success in building effective kitchen crews Adaptability to accommodate evening, weekend, and holiday shifts based on operational needs Confirmed capability in overseeing culinary production and administrative functions (wage processing, stock control, shift coordination, financial planning) Superior relationship-building and communication talents with effectiveness across varied groups Background in coordinating events and catering services Preparedness and capability to travel when needed Preferred Track record in creating and rolling out thorough operational procedure frameworks Documented success in vendor partnership cultivation and expense efficiency Diploma or professional instruction from an accredited culinary school ServSafe or comparable food handler credentials Fluency in both English and Spanish Background across various culinary styles and service models History in overseeing multiple restaurant locations Benefits 401(k) retirement program with employer contribution matching Employer-covered dental coverage Employer-covered vision care Yearly compensation: $65,000 - $85,000 USD (determined by background and expertise) Employer-covered medical insurance Vacation and personal leave Employer-covered standard life insurance policy Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ****************************** Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description Company OcyonBio is a partnership development and manufacturing organization focused on advancing gene and cell therapies. OcyonBio provides dedicated autonomous manufacturing capacity with interconnected infrastructure and systems to support phased appropriate development for early development, pre-clinical, clinical, and commercial start. We behave more like a cGMP incubator space with all regulatory, systems capabilities, and resources to enable CMC data to support regulatory applications. Manufacturing and development spaces are designed to be autonomous while being interconnected to systems required to support clinical and commercial requirements. We strive to create a space free of both explicit and implicit discrimination and harassment where everyone feels safe, heard, and valued. The character of our employees is as important as their talent, and we're proud of the team and environment we're assembling as we grow. Place of Performance: CII George Sanders, Aguadilla Pueblo, Aguadilla P.R. 00603. The Executive Administrative Assistant Responsible for managing the CEO's administrative and organizational activities during a maternity leave coverage period. This role is critical to ensuring seamless executive operations, maintaining effective communication, documentation, and coordination across internal and external stakeholders. The ideal candidate will demonstrate discretion, professionalism, and strong organizational skills to manage multiple priorities efficiently. Responsibilities • Assist the CEO with confidential document drafting, review, and filing. • Coordinate travel arrangements including flights, accommodations, and logistics. • Organize and manage the CEO's calendar, meetings, and appointments. • Arrange corporate lunches, catering, and other hospitality logistics. • Maintain office supplies and perform food and beverage inventory management. • Make the planning and coordination of corporate events and team activities. • Prepare and track administrative documentation, reports, and expense records. • Liaise with vendors and service providers for administrative needs. • Draft correspondence, memos, and executive summaries for internal or external distribution. • Assist in preparing PowerPoint presentations or reports for internal meetings or client engagements. • Monitor project deliverables and assist in tracking deadlines and action items for the CEO. • Handle expense reports and assist with budget tracking related to executive activities. • Coordinate onboarding or logistical support for consultants, vendors, or visitors. • Maintain accurate filing systems (digital and physical) for confidential company records. • Perform other related administrative duties as assigned. Qualifications • Associate or Bachelor's degree preferred in Business Administration or a related field. • Proven experience in administrative support, executive assistance, or project coordination roles. • Strong organizational skills with the ability to multitask and prioritize effectively. • High attention to detail, discretion, and professionalism in handling confidential information. • Excellent written and verbal communication skills in English and Spanish. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Experience with calendar management tools, document management systems, and travel coordination. • Ability to work independently and collaboratively in a fast-paced environment. • Strong interpersonal skills and customer service orientation. • Proactive, adaptable, and capable of managing changing priorities with minimal supervision • Fully bilingual (English and Spanish) is R equired. Technical Skills • Proficiency in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams). • Experience with SharePoint, OneDrive, and other document management tools. • Familiarity with travel and expenses • Strong digital communication and scheduling capabilities. Working Conditions OFFICE POSITION - While performing the duties of this job, the employee is required to: • Sit or stand for extended periods; talk, hear, and use hands and fingers to operate a computer, telephone, and other office equipment. • Possess specific vision abilities required by this job, including close vision for computer work and reading documents. • Occasionally lift and/or move up to 10 pounds. • Work in a moderate noise environment (e.g., standard business office with computers, phones, and printers). • Maintain focus and productivity in a fast-paced environment with frequent interactions and shifting priorities. • Perform sedentary work involving sitting most of the time. Sedentary work entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. • This role is On-site and based in Aguadilla, Puerto Rico. We Are an Equal Opportunity Employer OcyonBio provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. If you want to challenge yourself, accelerate your career, and give new hope to patients, there is no better place than here with our Cell Therapy team. Full of incredible and dedicated team members, those working on CAR-T and other forms of Cell Therapy are transforming patients' lives through science. From studying individualized cell lines to making brand new discoveries, this bold and personal discipline allows you to grow your career while making a lasting impact on the field of medicine. Join us today. To learn more about us, please visit our website: ********************

The Executive Office Manager plays a key role in ensuring the smooth and efficient operation of the Executive Office. This position provides high-level administrative support to senior executives, manages daily office operations, and serves as a professional point of contact for internal and external stakeholders. The Executive Office Manager is also responsible for handling or processing guest complaints with discretion and professionalism, ensuring the highest level of service and organizational excellence. Paralegal experience is considered a strong plus, as it enhances the ability to manage sensitive documents, contracts, and compliance-related matters. Education & Experience Bachelor's degree in Business Administration, Management, or a related field, highly recommended. 2+ years of experience in office management or executive-level administrative support, preferably in a fast-paced corporate, hospitality, or professional services environment. Experience in a hotel or related industry, highly recommended. Paralegal background or experience working with legal documentation is a plus. Proficiency in company-approved word processing and spreadsheet applications, with the ability to troubleshoot spreadsheets and basic PC issues. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational, analytical, and multitasking abilities. Excellent written and verbal communication skills in both English and Spanish. Physical Requirements Flexibility to work long hours when required. Light physical effort - exerting up to 20 pounds of force occasionally, and/or 10 pounds frequently or constantly, to lift, carry, push, pull, or otherwise move objects.

Job Description Department Administration Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

The Executive Director, Field Enablement leads the strategy, execution, and continuous optimization of field systems, training and development, logistics, and HCP engagement operations that support sales force effectiveness. This leader oversees four core functional areas: 1) Field Technology - CRM, field reporting, and mobile tools, 2) Field Enablement - Fleet, sample operations, and territory alignment, 3) HCP Program Operations - Speaker Bureau, advisory boards, and congress support, and 4) Field Training and Development - Field Sales and Market Access Training, Field Leadership Capabilities, and Instructional Design & Learning Technology. The Executive Director partners closely with Field Strategy & Operations, Sales and Market Access Leadership, Medical Affairs, Brand Teams, and People and Business Services to ensure all tools, processes, program offerings, and infrastructure are aligned with business priorities and compliance expectations. This role leads a high-performing team to drive scalable, field-focused solutions across the commercial organization Key Responsibilities **Strategic Field Enablement Leadership** · Translate commercial strategy into practical, scalable systems, training and development programs, and services that support field execution. · Partner with Field Strategy & Operations on CRM enhancements, territory planning, and field optimization efforts. · Drive alignment and integration across field enablement, brand teams, s, Sales, Market Access, and other key enabling functions and cross-functional partners · Developing and leading effective training and development solutions and programs for commercial field employees, including sales leadership capabilities in partnership with People and Business Services **Functional Oversight** · Field Technology: Lead vision and enhancements for Veeva CRM, field dashboards and reporting, and mobile platforms. · Field Enablement: Ensure efficient, compliant execution of fleet operations, sampling processes, and territory alignments. · HCP Program Operations: Oversee strategy and execution of Speaker Bureau, advisory boards, and congress logistics, through direct leadership of the Associate Director, HCP Program Operations. · Field Training and development: Overseeing strategy and execution of Field Sales and Market Access Training, Field Leadership Capabilities, and Instructional Design & Learning Technology **Cross-Functional Collaboration & Compliance** · Collaborate with Sales, IT, Medical, Compliance, Legal, and Marketing to align on systems, engagement standards, and risk mitigation · Maintain audit-ready documentation, SOPs, and metrics for all field and HCP-facing operations. · Serve as a key stakeholder in governance efforts related to HCP interactions and field infrastructure. **Team Leadership & Development** · Lead a team of senior professionals across each functional area, fostering collaboration and accountability. · Build capabilities and talent pipelines to support current needs and future growth. · Promote a culture of operational excellence, innovation, and service to the field. **Change Management & Adoption** · Drive planning and rollout of new systems, processes, and operational models. · Deploy Training to ensure field teams are prepared and supported through change. · Leverage feedback and data to inform improvements and ensure adoption across teams. **Qualifications & Experience** **Required** : · Bachelor's degree in Business, Operations, or related field · 12+ years of experience in field operations, commercial systems, or HCP program management · Proven track record leading field-facing functions across large, matrixed organizations · Expertise in Veeva CRM, sample management, and speaker program governance · Strong cross-functional collaboration and team leadership skills **Preferred** : · Experience in pharmaceuticals, biotech, or healthcare · Experience leading design and deployment of Field and Leadership Capabilities training and development programs/services · Familiarity with compliance regulations such as the PhRMA Code and Sunshine Act · Background managing large-scale system rollouts and cross-functional field initiatives **Competencies** **Accountability for Results -** Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change. **Strategic Thinking & Problem Solving -** Make decisions considering the long-term impact to customers, patients, employees, and the business. **Patient & Customer Centricity -** Maintain an ongoing focus on the needs of our customers and/or key stakeholders. **Impactful Communication -** Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka. **Respectful Collaboration -** Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals. **Empowered Development -** Play an active role in professional development as a business imperative. Minimum $245,454.00 - Maximum $381,110.00, plus incentive opportunity: The range shown represents a typical pay range or starting pay for individuals who are hired in the role to perform in the United States. Other elements may be used to determine actual pay such as the candidate's job experience, specific skills, and comparison to internal incumbents currently in role. Typically, actual pay will be positioned within the established range, rather than at its minimum or maximum. This information is provided to applicants in accordance with states and local laws. **Application Deadline** : This will be posted for a minimum of 5 business days. **Company benefits:** Comprehensive medical, dental, vision, prescription drug coverage, company provided basic life, accidental death & dismemberment, short-term and long-term disability insurance, tuition reimbursement, student loan assistance, a generous 401(k) match, flexible time off, paid holidays, and paid leave programs as well as other company provided benefits. Come discover more about Otsuka and our benefit offerings; ********************************************* . **Disclaimer:** This job description is intended to describe the general nature and level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. Otsuka reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. Otsuka is an equal opportunity employer. All qualified applicants are encouraged to apply and will be given consideration for employment without regard to race, color, sex, gender identity or gender expression, sexual orientation, age, disability, religion, national origin, veteran status, marital status, or any other legally protected characteristic. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation, if you are unable or limited in your ability to apply to this job opening as a result of your disability. You can request reasonable accommodations by contacting Accommodation Request (EEAccommodations@otsuka-us.com) . **Statement Regarding Job Recruiting Fraud Scams** At Otsuka we take security and protection of your personal information very seriously. Please be aware individuals may approach you and falsely present themselves as our employees or representatives. They may use this false pretense to try to gain access to your personal information or acquire money from you by offering fictitious employment opportunities purportedly on our behalf. Please understand, Otsuka will **never** ask for financial information of any kind or for payment of money during the job application process. We do not require any financial, credit card or bank account information and/or any payment of any kind to be considered for employment. We will also not offer you money to buy equipment, software, or for any other purpose during the job application process. If you are being asked to pay or offered money for equipment fees or some other application processing fee, even if claimed you will be reimbursed, this is not Otsuka. These claims are fraudulent and you are strongly advised to exercise caution when you receive such an offer of employment. Otsuka will also never ask you to download a third-party application in order to communicate about a legitimate job opportunity. Scammers may also send offers or claims from a fake email address or from Yahoo, Gmail, Hotmail, etc, and not from an official Otsuka email address. Please take extra caution while examining such an email address, as the scammers may misspell an official Otsuka email address and use a slightly modified version duplicating letters. To ensure that you are communicating about a legitimate job opportunity at Otsuka, please only deal directly with Otsuka through its official Otsuka Career website ******************************************************* . Otsuka will not be held liable or responsible for any claims, losses, damages or expenses resulting from job recruiting scams. If you suspect a position is fraudulent, please contact Otsuka's call center at: ************. If you believe you are the victim of fraud resulting from a job recruiting scam, please contact the FBI through the Internet Crime Complaint Center at: ******************* , or your local authorities. Otsuka America Pharmaceutical Inc., Otsuka Pharmaceutical Development & Commercialization, Inc., and Otsuka Precision Health, Inc. ("Otsuka") does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any Otsuka employee directly or through Otsuka's application portal without a valid written search agreement in place for the position will be considered Otsuka's sole property. No fee will be paid if a candidate is hired by Otsuka as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Career CategoryProcess DevelopmentJob Description Join Amgen's Mission of Serving Patients At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Executive Director, Drug Substance Process Development What you will do Let's do this. Let's change the world. In this vital role, you are responsible for scientific and technical leadership of Drug Substance (DS) manufacturing processes and Attribute Sciences functions at Amgen's Puerto Rico site. Oversight responsibilities span commercialization through full scale process validation and life-cycle management of processes and methods for Amgen's mammalian and microbial DS manufacturing facilities in Puerto Rico. This executive leader will work in close collaboration with Manufacturing, Engineering, Finance, Supply Chain and Quality functions to enable progressive improvements in commercial processes and analytical methods. You will have direct strategic responsibility for leading a team of 80+ scientists/engineers to support a growing portfolio with increased volumes. This position reports to the Vice President of Drug Substance Manufacturing, Amgen Manufacturing Limited (AML) and has a dotted line reporting to Vice President of Drug Substance Technologies, Process Development. Responsibilities: Drug substance technology and analytical method transfer to and from the site Process validation at scale across the two DS manufacturing plants Drug substance and Attribute science CMC authoring activities for products, the latter in partnership with Attribute Sciences Process monitoring activities, including real time multi-variate statistical process monitoring Life cycle improvements in commercial process, including improvements to increase yields and reduce cost of goods manufactured Ensure manufacturing operations are aligned with the registered process Provide oversight and support for technical investigations Safety and compliance of process development activities Developing strategy, setting goals and priorities, allocating resources, monitoring project progress, and managing the organization's budget What we expect of you We are all different, yet we all use our unique contributions to serve patients. The executive we seek is a leader with these qualifications. Basic Qualifications: Doctorate degree and 6 years of Scientific, Process Development and/or Technical Service experience OR Master's degree and 10 years of Scientific, Process Development and/or Technical Service experience OR Bachelor's degree and 12 years of Scientific, Process Development and/or Technical Service experience And 6 years of managerial experience directly managing people and/or leadership experience leading teams, projects, programs or directing the allocation of resources Preferred Qualifications: PhD with 15+ years technical experience or a MS with 20+ years of technical experience in the field of biochemical engineering, chemical engineering, biochemistry, or appropriate technical discipline and 10+ years of managerial experience in a cGMP environment. Practical knowledge of the technologies related to analytical technologies, mammalian and microbial cell culture, protein purification, automation, validation and process engineering Strong technical communication skills, both written and verbal, to interact effectively with all stakeholders Experience in authoring marketing authorization applications Well-recognized in the scientific community through a record of peer-reviewed publications and/or patents Demonstrated success developing staff, including effective feedback and coaching Demonstrated collaborative experience and ability to effectively work through others Business acumen with track record of innovation and continuous improvement that provided strong financial benefits What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way. The annual base salary range for this opportunity in the U.S. is $268,622 - $321,865. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans and bi-annual company-wide shutdowns Flexible work models, including remote work arrangements, where possible As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. .

The Administrative Assistant provides support for the Clinic Administrator duties, which may include but are not limited to patient admission, completion of patient demographic sheets, preparation of claim forms, keeping record of patient appointments and visits, among others. This key individual will collaborate with the Clinical Administrator for the effective completion of claims, inventory preparations and ordering necessary supplies. Essential Functions: 1. Responds calls and arranges proper solutions. 2. Receives patients for admission and completes initial demographic forms. Completes patient information and billing forms such as: health plan information, authorization for disclosure, payment options, guides regarding treatment, etc. 3. Assists in initial patient orientation about services and offerings as needed. Collaborates in the preparation of certifications solicited by patients and plans for patient signature is necessary. 4. Collaborates in the preparation of deductibles and/or co-payments as established by the patients' health plan. Maintains and monitors the accuracy of patient admission registries within the system. 5. Completes reconciliation of deductibles and provides timely reports for the Billing Department. 6. Organizes and archives records, as well as ensures that patient records are up to date. 7. Assembles and monitors a proper stock of materials and forms for clinic daily utilization. 8. Collaborates with the EMR audit process. 9. Complies with all guidelines established by the Centers for Medicare and Medicaid (CMS) and guidelines set forth by other regulatory agencies, where applicable. 10. In addition, all other duties assigned by the manager and/or supervisor. Education: * Associate degree in secretarial science preferred * High School degree Experience: * Minimum 2 years of experience in administrative assistant position or similar. Knowledge: * Knowledge in medical billing, preferably in healthcare setting. * Personal computer experience should include working with Microsoft Word, Excel, Power Point and Outlook at the intermediate level at a minimum.

Salary: $13.65 per hour Key Responsibilities Manage executive calendars, meetings, travel arrangements, and logistical needs. Prepare, edit, and organize reports, presentations, correspondence, and internal communications. Serve as a primary contact for calls, visitors, emails, and interdepartmental coordination. Maintain organized digital and physical records, files, and office documentation. Support executive projects, follow-ups, and action items to ensure timely completion. Coordinate office supplies, meeting materials, and vendor-related requests. Uphold confidentiality standards and comply with internal policies and procedures. Job Requirements Bachelor's degree in Business Administration or a related field, or equivalent experience. Minimum two (2) years of experience in administrative or executive support roles. Strong bilingual communication skills in English and Spanish (written and verbal). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); CRM exposure preferred. Excellent organizational skills, time management, and attention to detail. Ability to prioritize multiple tasks, work independently, and meet deadlines. Professional demeanor, discretion, adaptability, and customer-service orientation. Equal Employment Opportunity Employer.

Review prospective admissions against approved admission criteria, policies and procedures. Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient. Greet and search new patients and those transporting them upon arrival and answer questions. Complete paperwork necessary to admit patient to the assigned program and explain forms prior to patient signing, notify clinical lead of patient's arrival and escort the patient and documentation to appropriate location within the facility. Ensure that all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel. Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims and answering phones.

Job DescriptionSummary Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities. Key Responsibilities Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools. Manage calendars, schedule meetings, and coordinate conference calls. Handle phone calls, emails, and visitors; route communication appropriately. Organize meetings, prepare agendas, take minutes, and distribute them. Maintain filing systems and manage internal records and databases. Conduct research and compile data for presentations and executive reports. Assist with basic bookkeeping and financial tracking. Coordinate office services, including supplies, housekeeping, and vendor relations. Process payroll information and support HR functions when needed. Support social media management and use of Google Apps and QuickBooks (preferred). Location This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours. Requirements Education: Bachelor's degree in Office Management, Business Administration, or a related field. Experience: Minimum of 2 years in an administrative support role. Language: Fluent in both Spanish and English (oral, written, and reading comprehension). Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong knowledge of administrative procedures and office management systems. Experience with QuickBooks, Google Apps, and social media tools (preferred). Soft Skills: Excellent written and verbal communication. High ethical standards, self-motivated, and able to work independently. Attention to detail, strong organizational skills, and problem-solving ability. Service-oriented and professional demeanor. Other Requirements: Must be legally authorized to work in Puerto Rico. Ability to use standard office equipment (computer, printer, etc.). 8 hour shift

Position: Part-Time Key Responsibilities: Attend weekly meetings, Parish Council meetings, and other scheduled planning sessions to coordinate and provide input for religious education programs. Maintain and update the monthly religious education calendar, ensuring inclusion of all events such as Bible studies, retreats, and special observances. Prepare facility reservation requests, develop promotional flyers, and track program attendance to support weekly and seasonal religious education activities. Assist with preparing program materials, distributing supplies, and resetting facilities after each session or event. Coordinate and support seasonal programs, such as Vacation Bible School, Advent, Christmas, Lent, and Easter activities. Requirements: Experience in administrative coordination within religious education or related fields. Strong organizational and planning skills with proficiency in word processing and other administrative tools. Ability to work in a pluralistic environment, respecting diverse faiths and perspectives. Familiarity with military environments or religious support programs is preferred. Capability to maintain professional conduct and respectful communication in line with the values of the Army Chaplain Corps.

As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls in a polite and professional manner. Maintain a filing system for important documents and records. Assist in the preparation of regularly scheduled reports. Develop and maintain a tracking system for office expenses and budgets. Coordinate meetings, appointments, and travel arrangements for managers or supervisors. Create and update spreadsheets and databases with relevant information. Manage and maintain office supplies inventory. Assist in the preparation of presentations and reports as needed. Handle sensitive information in a confidential manner. Provide general administrative support to visitors and guests. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Package Details

Job Type Full Time job opportunity General Description Assist and provide support to the Associate General Counsel and other staff in all administrative and office management tasks, including supporting operational processes of the Legal Division. Essential Duties and Responsibilities Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Assist in notary matters. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars, including making travel arrangements. Drafts, edits and formats letters, reports, agendas and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Supervisory Responsibilities: This job has no supervisory responsibilities. Education Bachelor's Degree completed preferred. Experience At least two (2) years of paralegal or administrative assistant experience in a law firm or legal department. Preferably with administrative corporate matters experience. Other Qualifications Knowledge of business English and basic legal terminology Interpersonal and teamwork skills. Detail oriented and highly motivated with the ability to multi-task and work independently. Ability to work under pressure and meet deadlines. Must possess strong organizational and time management skills. Ability to establish priorities and work with multiple tasks at the same time. Ability to work with a high degree of accuracy and attention to detail. Ability to analyze and verify the integrity of data. Self- directed, and ability to work in a fast-paced environment. Ability to work both independently and in a team setting. Knowledge of MS Office 365 applications: Outlook, Excel, Word, Teams, SharePoint. Excellent writing, grammar, proofreading skills in both Spanish and English. Verbal and written communication skills, both in English and Spanish. Region Locations On-site / Popular Center / Hato Rey, P.R Work Schedule Monday - Friday: 9:00am - 6:00pm Values 1. Passion for People3. Succeed Together2. Own Every Moment4. Build the Future Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary. Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs. Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time. ABOUT US Popular is Puerto Rico's leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America. As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds. We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular's employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events. If you have a disability or need more information about requesting an accommodation, please contact us at ***************************. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response. Are you ready for a rewarding career? Popular is an Equal Opportunity Employer, including Disability/Vets Learn more about us at *************** and keep updated with our latest job postings at ******************** . Connect with us! LinkedIn | Facebook | Twitter | Instagram If you are a California resident, please click here to learn more about your privacy rights.

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, Puerto Rico, and Boston, United States, we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America. Responsibilities: Facilitate meeting set up Facilitate meetings, take notes, and distribute meeting minutes Assist in network approvals Event/large meeting planning Internal Teambuilding events - quarterly Other events - as needed Serve as delegate in Concur to assist with travel arrangements. Submit travel authorization forms and expense reports. Onboarding assistance Maintain onboarding checklists/materials Order items for new hires Communicate with contract new hires on first day expectations, where to park, etc. Escort contract new hires to receive laptops, Lilly badges, etc. Ensure appropriate training courses are on contract new hire calendars and Learning Plans Maintain office supply cabinet Order supplies/gear Supplement team ordering goods and services in Ariba Other duties as assigned Qualifications Requirements/Knowledge/Education/Skills: BBA in Office System, Human Resoruces or related area. Strong understanding of the Microsoft Office Suite Excellent communication and interpersonal skills Additional Preferences: 2+ years of experience as an administrative assistant Experience with Concur and Ariba Experience with event planning Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.