Executive assistant jobs in Middletown, NY - 108 jobs

We are redefining how organizations approach their SAP & ERP back-office strategy globally. Our specialized methodology and highly skilled teams enable enterprises to rapidly bring together lower cost ERP capabilities, revenue growth and streamlined operations in a powerfully simple solution. To sustain our explosive growth, we are looking for drivers-people who thrive on responsibility and live for the next big challenge. We seek to employ the brightest and most forward-thinking talent on the planet; we're looking for professionals who aren't content with the status quo-people who are more interested in how things could become. Accelerate your career and succeed in an environment where you can make an impact every day. We invite you to join in to stand out. We are looking for an Executive Assistant to provide a range of administrative support services to the CEO, including ongoing assistance on both routine and special projects. Provides information and assistance to support a seamless work environment for the CEO. Responsibilities: · Provides high level support for Payroll, accounts payable / receivable. · Create professional and visually dynamic PowerPoint presentations from different source data and inputs · Assist in preparation, assembly and delivery of financial reports, analyses, and other operational reports as assigned. · Strong planning skills required. Ability to prioritize work, multi-task, and adjust to multiple demands with minimal supervision and discretion. · Interface appropriately with a broad array of internal and external stakeholders, including senior executives, customers, company employees at all levels, vendors and other callers. · Serves as liaison between the departments · Perform other duties or special projects as assigned and required. Requirements: · Bachelor's degree in business/accounting or marketing · Minimum of three years progressively responsible administrative experience required. · Excellent writing, editing, grammatical, organizational, and research skills. · Comfortable working in a high-growth, fast paced environment. · Strong interpersonal skills. · Skilled at being a good team member. · Word processing such as formatting templates, documents, and PowerPoint presentations. Expertise in PowerPoint is particularly valuable including building and editing. · You will report directly to the CEO. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. We are an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

Title: Executive Administrative Assistant Salary: $70,000-$90,000+ (some flex dependent on experience) Benefits: Comprehensive benefits package available (details to be provided) Work Schedule: 8:30am-5:00pm M-F (some flex required) Position Type: Direct-Hire/Permanent (no temp or contract period) Overview: Client Company is seeking a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive executive and personal administrative support to the Chief Executive Officer. This role is critical to maximizing the CEO's effectiveness by managing scheduling, communications, logistics, and follow-through across both business and personal priorities. The ideal candidate is detail-oriented, anticipates needs, exercises excellent judgment, and thrives in a fast-paced, high-accountability environment Responsibilities: Calendar & Time Management Own and manage the CEO's business and personal calendar. Schedule, coordinate, and confirm internal, external, and personal meetings. Prioritize time, resolve conflicts, and ensure efficient schedule flow. Protect focus time and ensure appropriate preparation and travel buffers. Meeting Coordination & Preparation Coordinate logistics for meetings, including agendas, materials, and attendees. Set up video conferences, conference rooms, and meeting links. Track action items, decisions, and follow-ups to ensure completion. Follow-Up & Task Management Track commitments and action items arising from meetings and emails. Proactively remind, draft, and coordinate follow-ups on behalf of the CEO. Maintain a running task and priority list. Email & Communication Support Assist in managing the CEO's inbox by prioritizing, flagging, and organizing communications. Draft correspondence and responses for review and approval. Ensure urgent and important matters are addressed promptly. Travel Planning & Logistics Plan and coordinate all travel, including flights, hotels, ground transportation, and itineraries. Ensure schedules are realistic and aligned with business priorities. Prepare and maintain detailed travel itineraries. Business Administration Support Assist with internal coordination across leadership and teams. Support special projects, document organization, and light administrative reporting. Serve as a coordination point between the CEO and internal/external stakeholders. Personal Administrative Support Manage personal appointments, commitments, and travel as requested. Assist with life-administration tasks that impact executive availability and focus. Always maintain strict confidentiality. Requirements: Required 5+ years of experience supporting senior executives or C-level leaders. Exceptional organizational and time-management skills. Strong written and verbal communication skills. High degree of professionalism, discretion, and judgment. Ability to manage multiple priorities in a fast-paced environment. Advanced proficiency in Microsoft Outlook, Google Calendar, email, and video conferencing tools. Preferred Experience in finance, consulting, media, or high-growth companies. Familiarity with CRM or task management tools (Salesforce, Asana, Notion, etc.). Experience managing both business and personal executive support. Core Competencies Proactive and anticipatory problem-solving Extreme attention to detail Strong follow-through and accountability Calm under pressure Trustworthy and highly confidential Excellent prioritization and decision-making skills Performance Measures Smooth, well-prioritized calendar with minimal conflicts Consistent follow-through on action items and commitments Well-prepared meetings and travel Reduction in last-minute issues and scheduling conflicts Increased executive leverage and focus on high-value activities Working Conditions Standard business hours with flexibility as needed Occasional after-hours or travel-related coordination

Job Purpose: The Administrative Assistant is responsible for all tasks involving the front office and reception area, including proper handling of all incoming calls, incoming mail, and visitors. It is also his/her job to organize and maintain the corporate calendar. This individual is also responsible for maintaining all common areas throughout the office as required. This is a Full-Time Position. *Please email resumes to ************************ Duties and Responsibilities: · Operate Alert's switchboard from 9:00 AM- 6:00 PM; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via e-mail. · Manage the reception area to ensure effective telephone and mail communications. · Open and distribute mail. · Greet and welcome visitors to the Offices between 9:00 AM- 6:00 PM; ensuring they sign in, and informing the relevant staff member of their arrival. · Keep a record of staff and visitors signing in and out of building in the Visitors Book. · Monitor and ensure that the reception area is kept tidy and projects a business-like image. · Manage conference room reservations and organize all aspects of meetings, which includes taking care of any catering arrangements if necessary. · Email or upload customer sales invoices and other communication as needed. · Organize and coordinate meetings for COO, HR Director, and CFO as requested. · Report telephone equipment and line faults to IT manager. · Review and update staff contact and telephone extension lists. Note any changes and advise all staff accordingly. · Ensure that the kitchen is well stocked with milk, sugar, tea, and coffee and alert the proper party when supplies are needed. *Please email resumes to ************************ Skills: · Must be reliable, punctual, and organized. · Must have pleasant phone manner. · Must have familiarity with MS Word and Outlook. Qualifications: Education - High School Diploma or Equivalent Administrative Office Experience/Receptionist Experience: 2 Years (Required) Microsoft Office: 2 Years (Required) Pay Range: $40,000-$55,000 USD *Please email resumes to ************************

Job Description The Executive Assistant (EA) serves as a trusted partner to the executive team, ensuring leaders remain focused on high-value priorities that drive the firm forward. This role requires a forward-thinking, highly organized professional who can anticipate needs, manage competing demands, and act as a gatekeeper to optimize executive time. The EA enhances leadership effectiveness by coordinating schedules, managing communications, preparing for critical meetings, and supporting strategic initiatives. Benefits Hourly Base Salary + Bonus Opportunities Paid Time Off (PTO) Health Insurance Mon-Fri Schedule Parental Leave Retirement Plan Career Growth Opportunities Hands on Training Responsibilities The Executive Assistant (EA) will oversee scheduling priorities, ensuring executive availability aligns with firm goals and client service standards, while also preparing leaders with the right materials for each commitment. They will manage communication flow, serving as the first point of contact for executives and ensuring clarity, professionalism, and discretion in all correspondence. Core responsibilities include meeting preparation and follow-up, project and strategic support, relationship management with clients and key stakeholders, and operational oversight to keep initiatives on track. The EA will also play a critical role in continuous improvement, identifying opportunities to streamline workflows and enhance executive impact. Requirements The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to prioritize effectively under pressure. Emotional intelligence and the ability to build trusted relationships are essential, as is discretion in handling sensitive information. Excellent written and verbal communication skills are required, along with a proactive, problem-solving mindset that anticipates needs before they arise. A successful EA is forward-thinking, adaptable, and thrives in a fast-paced environment while ensuring alignment with the firms vision and values.

Job DescriptionAbout us: We are a rapidly growing, high-performance food manufacturing company. We are dedicated to producing safe, high-quality products that meet strict USDA, FDA, and third-party audit standards. Our team is committed to operational excellence, continuous improvement, and maintaining a strong culture of food safety and accountability. As our organization continues to expand, we are strengthening our leadership support to ensure clear communication, efficiency, and alignment across the company. Position Summary: The Executive Assistant will provide high-level administrative and operational support to the CEO and COO in a fast-paced food manufacturing environment. This role requires exceptional organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities. The ideal candidate will be proactive, professional, and able to anticipate the needs of senior leadership while maintaining confidentiality and supporting efficient executive operations. Key Responsibilities: Executive Support Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO. Prepare and organize executive-level reports, presentations, and documents. Handle confidential information with discretion and professionalism. Coordinate travel arrangements, itineraries, and accommodations. Assist with day-to-day administrative needs, including correspondence, filing, and communication management. Serve as a primary point of contact between executives and internal/external stakeholders. Prioritize and manage multiple tasks, ensuring timely completion. Operational & Project Support Support cross-functional initiatives and special projects as assigned by leadership. Assist in preparing materials for board meetings, leadership meetings, and company-wide communications. Track deadlines, deliverables, and follow-up items for executive projects. Maintain organized systems for documentation, records, and administrative processes. Facility & Team Coordination Partner with HR, Operations, FSQA, and other departments to facilitate communication and alignment. Assist in planning onsite events, leadership visits, and executive activities. Help ensure consistent communication between the executive team and operational departments within the facility. Qualifications: Associate or Bachelor's degree preferred; equivalent experience considered. 3+ years of experience supporting senior executives, preferably in manufacturing, food production, or a similar fast-paced environment. Excellent written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Highly organized with strong attention to detail and the ability to manage competing priorities. Ability to work independently, take initiative, and anticipate needs. Professional demeanor, strong interpersonal skills, and commitment to confidentiality. Why Join Us? Opportunity to work directly with executive leadership Growing organization with a dynamic, fast-paced environment Competitive compensation and benefits Ability to make a meaningful impact on organizational efficiency and leadership operations

Responsibilities Administrative Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow -ups. Document Preparation: Prepare and edit reports, presentations, and other documents, ensuring accuracy and professionalism. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Project Management: Assist in managing projects by tracking deadlines, coordinating with team members, and ensuring deliverables are met. Office Management: Oversee daily office operations, including maintaining office supplies, managing vendor relationships, and ensuring a productive work environment. Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all matters. RequirementsSkills and Qualifications Education: Bachelor's degree in Business Administration, Management, or a related field is preferred. Experience: Proven experience as an executive assistant or in a similar administrative role, with a strong understanding of office management principles. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office software and tools. Organizational Skills: Exceptional organizational and time -management skills, with the ability to prioritize tasks effectively. Communication Skills: Excellent verbal and written communication skills, with a professional demeanor and the ability to interact with various stakeholders. Problem -Solving: Strong analytical and problem -solving skills, with a proactive approach to identifying and addressing issues. Work Environment The Executive Assistant will work in a fast -paced office environment, often collaborating with various departments and team members. The role may require flexibility in hours and the ability to handle multiple tasks simultaneously. BenefitsClick here for our benefits package.

Summary: The Executive Support Specialist provides high-level administrative support to multiple executives across the organization. This position is responsible for coordinating travel, preparing and reviewing expense reports, assisting with scheduling new member orientations, and ensuring that administrative tasks are handled with accuracy, professionalism, and confidentiality. The ideal candidate is detail-oriented, flexible, patient, and able to adapt to shifting priorities. Essential functions: Provide administrative support to multiple executives with varying needs and schedules Manage calendars, coordinate meetings, and support scheduling logistics. Arrange domestic travel, including airfare, hotel, and transportation. Manage and prioritize requests with timely and accurate responses Prepare, submit, and reconcile expense reports. Schedule and coordinate new member orientations. Communicate with internal teams to ensure presenters, materials, and logistics are prepared. Assist with document preparation, reports, and meeting materials. Track deadlines and follow up on outstanding tasks and action items. Handle confidential correspondence, documents, and communications with discretion Provide general administrative support to the Member Sales department as needed. Provides backup to the Executive Secretary as needed. Supervisory Responsibility: The Executive Support Specialist role has no supervisory responsibilities. Work Environment: This position operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands: This is a largely sedentary role. While performing the duties of this job, the employee is regularly required to talk or hear. Position Type/Expected Hours of Work: This is a full-time position. Hours of work are Monday through Friday 8:00 am to 5:00 pm, 40 hours per week. Flexibility required to support an executive's needs outside of regular business hours. Travel: This position does not require travel. Required Education and Experience: Minimum of 5 years of experience providing executive-level support to multiple leaders High school diploma or GED Comfortable supporting multiple people and shifting priorities Strong proficiency in Microsoft Office suite and ability to learn internal systems Excellent attention to detail and time management skills Strong verbal and written communication skills High degree of professionalism and discretion Proactive, ownership-driven mindset with the ability to anticipate needs Highly responsive and flexible, with the ability to manage multiple time-sensitive priorities and support an executive outside standard business hours as needed Preferred Education and Experience: Previous experience with Concur travel and expense Bachelor's Degree Pay Range: In New York, the compensation for this position ranges from $30.00-$32.00 per hour. Actual compensation will be dependent upon the individual's qualifications, experience, skills and certifications. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time

Our client, a leading large scale developer, is searching for a highly organized, proactive, and detail-oriented Executive/Personal Assistant to provide support to several C-Suite family members. Must be a candidate who is resourceful, tech-savvy, who thrives in a fast-paced environment, and who anticipates needs in advance. This is an onsite role. In this role YOU will: Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings across multiple time zones. Coordinate internal and external meetings and calls. Help manage workflow by evaluating requests, determining urgency, filtering incoming demands, and escalating matters appropriately. Prepare agendas, take notes, and track follow-ups as needed. Order daily office lunches and manage recurring food and supply orders. Coordinate deliveries and office service requests. Schedule personal medical, dental, and wellness appointments. Track personal vehicle records including parking/traffic violations, inspection dates, registration renewals, and service appointments. Monitor EZ Pass accounts including balances, replenishments, and violation notices. Arrange personal errands such as returns, household appointments and reservations. Assist with family-related coordination when needed. Coordinate personal and business travel itineraries including flights, hotel reservations, car service, and activity planning. Track travel expenses and prepare reimbursements via Concur YOU might be the RIGHT person if YOU have: 5+ years previous experience as an Executive Assistant supporting several C-Suite leaders Experience in Real Estate, a corporate office, media, or entertainment Strong Microsoft Office and Concur Previous experience with project management is a plus Must have the ability to remain calm under pressure and adapt to changing requests Must maintain a positive work attitude, especially with shifting priorities Positive, service-oriented attitude Extreme professionalism working with all levels of an organization, team player Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have over 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

The Corporate Governance Assistant provides administrative and organizational support to the governance team, ensuring that board and committee operations run efficiently and in compliance with legal and regulatory standards. The role is focused on the accurate and timely preparation and filing of corporate documents and filings, including but not limited to, the Securities and Exchange Commission (“SEC”), Federal Deposit Insurance Corporation (“FDIC”), Federal Reserve Board (“FRB”), New York Department of Financial Services (NYDFS), and other regulatory agencies, as determined. The position requires organization, confidentiality, and basic/growing knowledge in corporate law, compliance, and executive/board-level coordination. Essential Duties and Job Responsibilities: Assist the CGO and the CFO, as needed, in the following areas: Board & Committee Support Schedule and coordinate board, committee, and management committee meetings Prepare agendas, distribute meeting materials, and take minutes Ensure draft minutes are prepared timely for CGO and CFO review prior to publication Maintain accurate records of decisions and actions Governance Documentation Assist in drafting and updating governance policies and procedures, as requested Maintain and update corporate records, bylaws, charters, and compliance documents Track regulatory filings and deadlines Stockholder Liaison Assist in the facilitation and communication between board members, senior management, and shareholders Ensure SEC filings for company officers are filed timely and appropriately Manage stockholder information for timely distribution of reports and manage transfer agent activity Support reporting and analysis for additional departments, including Investor Relations, Accounting, Department Leaders, and other internal groups. Work with Transfer Agent and Accounting Department for accurate recordkeeping and proper disclosures Communicate with regulators, or stock exchange, as needed Respond to governance-related inquiries and requests Compliance & Reporting Support internal audits and compliance reviews, as requested Help prepare governance reports for senior leadership and regulatory bodies Update Corporate Governance policies and develop knowledge base to ensure compliance with CG requirements, including SEC Other responsibilities As directed by the CGO or CFO, coordinate various management or board related activities Any other duties as determined by management EXPERIENCE, CERTIFICATION, EXPERIENCE: Preferred: 1-3 years of experience in corporate governance, legal support, or executive support Understanding of corporate structure and governance principles with strong desire for continued development Familiarity with regulatory framework (SEC, SOX, ESG) is a plus Ability to manage multiple priorities and tight deadlines Professional demeanor and proactive mindset Excellent written and verbal communication skills High attention to details and confidentiality Some experience working with senior management and/or board is a plus KNOWLEDGE, SKILLS, ABILITIES: High energy level and strong work ethic to meet the demands of a fast paced, goal driven environment; results orientation, which includes meeting commitments, performance metrics, and targeted and required deadlines. Self-motivated with the ability to work without supervision. Ability to work under time constraints and manage multiple resources, priorities and projects. Demonstrated proficiency in computer applications, such as Microsoft Office software products, with an emphasis on spreadsheet, word processing and database software Preferred Qualifications: WORK ENVIRONMENT: Working Conditions: Office setting Equipment Operations: General office equipment PHYSICAL DEMANDS: Must be able to lift a minimum of 20 pounds. Special Note: External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above. Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank. Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. This job description in no way states or implies that these are the only duties to be performed by an employee. Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee's knowledge, skill and ability as well as his/her mental and physical abilities.

Job Description Falcon Rappaport & Berkman LLP is a full-service, rapidly growing and entrepreneurial law firm focused on an interdisciplinary approach to the practice of law. Our team is composed of thought leaders across a variety of practice areas, including some of the nation's leading voices on web3, taxation, and a variety of other fields. We bring together experts across all of our practice areas to achieve extraordinary results which would not be achievable at a more narrowly focused firm. Respect, appreciation, and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development. We work collaboratively to drive client success. We are seeking a highly skilled Senior Estate Administration Associate to join our Trusts & Estates team. The ideal candidate brings substantial hands-on experience managing complex estate and trust administration matters, a deep understanding of New York Surrogate's Court procedures, and the ability to work directly with high-net-worth clients, fiduciaries, and beneficiaries. This role is best suited for someone who thrives in a collaborative legal environment, demonstrates exceptional attention to detail, and can independently manage a sophisticated caseload from start to finish. Key Responsibilities: Handle all aspects of probate and estate administration, including preparing and filing petitions, inventories, fiduciary accountings, notices, waivers, and related Surrogate's Court documents. Coordinate and communicate with executors, trustees, beneficiaries, accountants, financial advisors, and other professionals. Oversee collection, valuation, and transfer of estate assets, including real estate, business interests, and investment portfolios. Prepare estate tax returns (federal Form 706 and NYS ET-706), fiduciary income tax returns, and required supporting documentation in coordination with tax advisors. Manage estate settlement tasks such as resolving creditor claims, distributing assets, and drafting release agreements. Support attorneys with complex trust administration, including trust funding, trust modification, decanting, and annual fiduciary accountings. Maintain organized case files, timelines, and compliance checklists to ensure timely and accurate administration. Provide exceptional service to clients by responding to inquiries, explaining processes, and ensuring transparent communication. Required: 5+ years of experience in estate administration within a law firm or trust company environment. Comprehensive knowledge of New York Surrogate's Court rules, probate procedures, and relevant state and federal tax requirements. Proficiency with NetDocs, Clio, and Microsoft Office Suite. Strong drafting and organizational skills, with meticulous attention to detail. Ability to manage multiple matters simultaneously and work efficiently under deadlines. Excellent communication skills-both written and verbal-with a client-focused approach. Preferred Qualifications Experience with high-net-worth and ultra-high-net-worth estates. Familiarity with complex trust structures and multistate or international estate issues. Paralegal certification or related professional credential (optional but valuable). Compensation & Benefits Competitive salary commensurate with experience. Comprehensive benefits package, including health, dental, and vision coverage. Retirement plan options. Paid time off, holidays, and professional development opportunities. Supportive, team-oriented work environment with opportunities for long-term career growth. Salary Range: $140- $180K Powered by JazzHR l7WDQTGk58

Job DescriptionDescription: The Executive Assistant for the CapEx Department provides high-level administrative and operational support to the Director of Capital Expenditures, ensuring that all property-related capital projects, repairs, and maintenance items are tracked, followed up on, and completed in a timely manner. This role is the communication hub between the CapEx Director, Regional Property Managers, Property Managers, Maintenance Teams and external vendors, ensuring that all open items receive consistent follow-up and that stakeholders remain on task. This position is ideal for someone who is detail-oriented, organized, personable, and confident, with the ability to communicate assertively and maintain accountability across multiple departments and levels of the organization. Key Responsibilities Administrative & Operational Support Provide daily executive support to the Director of CapEx, including scheduling, correspondence, filing, and document management. Track all open CapEx and asset preservation workorders across assigned properties and maintain accurate documentation. Track maintenance related protocols across the portfolio Prepare, update, and distribute reports, spreadsheets, and follow-up logs as needed. Follow-Up & Communication Conduct daily phone outreach to vendors, regionals, and property managers to obtain status updates and ensure timely completion of open items. Coordinate and participate in monthly follow-up calls with all properties to review outstanding maintenance and project-related items. Serve as the primary point of contact for follow-ups after the Director of CapEx visits properties, ensuring all assigned tasks are fully executed. Communicate professionally yet assertively to ensure all stakeholders are adhering to deadlines and closing out required work. Reporting & Documentation Maintain detailed records of all communications, timelines, and progress updates. Prepare weekly and monthly reports outlining open items, estimated completion dates, and outstanding issues. Support the CapEx Director in preparing materials for meetings, presentations, or property visits. Qualifications Minimum 1-3 years of administrative, executive assistant, or project coordination experience; property management or real estate experience preferred. Exceptional follow-up skills with the ability to hold others accountable professionally and respectfully. Strong organizational skills with the ability to manage multiple priorities simultaneously. Excellent verbal and written communication abilities. Tech-savvy; proficient in Microsoft Office Suite (Excel, Outlook, Word) and capable of learning company-specific software. High level of professionalism, discretion, and customer service. Ability to remain persistent, proactive, and detail-oriented in a fast-paced environment. Key Competencies Detail-Oriented: Able to manage multiple open items and track progress accurately. Assertive but Personable: Comfortable following up repeatedly, pushing for updates, and holding stakeholders accountable while maintaining positive relationships. Strong Communicator: Clear, confident, and able to navigate conversations with all levels of staff and vendors. Problem-Solver: Resourceful in identifying obstacles and helping drive solutions. Dependable & Organized: Demonstrates ownership, consistency, and reliability. Location: Corporate Office - Montvale, NJ Reports To: Director of Capital Expenditures Status: Full-Time, On-Site #OFFICE25 Requirements:

JOB TITLE: Operations & Administrative Support Professional TYPE: Full time, regular COMPENSATION: $59,000 - $77,000/yr Clarapath is a medical robotics company based in Westchester County, NY. Our mission is to transform and modernize laboratory workflows with the goal of improving patient care, decreasing costs, and enhancing the quality and consistency of laboratory processes. SectionStar by Clarapath is a ground-breaking electro-mechanical system designed to elevate and automate the workflow in histology laboratories and provide pathologists with the tissue samples they need to make the most accurate diagnoses. Through the use of innovative technology, data, and precision analytics, Clarapath is paving the way for a new era of laboratory medicine. Role Summary: Are you ready to be at the forefront of innovation in the medical techncology field? Join our team as an Operations & Administrative Support Professional where you ll play a pivotal role in supporting our dynamic team of engineers scientists, and executives as we revolutionize the healthcare industry. Responsibilities : Manage executives calendars, scheduling appointments, and arranging meetings Screen and prioritize phone calls, emails, and correspondence Prepare materials for meetings, including agendas Assist in coordinating travel arrangements and accommodations for executives Act as a liaison between executives and internal/external stakeholders Handle general office administrative tasks such as filing, scanning, and organizing documents Manage office supplies and common area inventory, ensuring stock levels are maintained Assist in the preparation and distribution of internal communications Provide support for daily lunch and events, including logistics and coordination Be the eyes and ears of the office (ex: report any repairs and maintenance needed, security protocol) Ad hoc duties as assigned by senior management Qualifications: Bachelor s degree preferred, but not required Proven experience as an executive assistant or administrative assistant, preferably in a fast-paced environment Strong organizational skills with the ability to multitask and prioritize workload effectively Excellent communications skills, both written and verbal Proficiency in Microsoft Office suite and other relevant software Discretion and confidentiality in handling sensitive information Ability to work independently and collaboratively in a team environment Flexibility and adaptability to changing priorities and deadlines Company Offers: Competitive salary, commensurate with experience and education Comprehensive benefits package available: (healthcare, vision, dental and life insurances; 401k; PTO and holidays) A collaborative and diverse work environment where our teams thrive on solving complex challenges A mission driven organization where every team member will be responsible for changing the standards of delivering healthcare Clarapath is proud to be an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In addition to federal law requirements, Clarapath complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Secretarial/Clerical/Senior Office Assistant Auto Date Available: Immediate Vacancy Additional Information: Show/Hide Must be reachable on the current Westchester Civil Service List or hold the title in Permanent Status Senior Office Assistant Pupil Personnel Services Office Job Title: Sr. Office Assistant Job Category: Non-Exempt Department/Group: Civil Service Job Description Job Summary: Under general supervision of the Director of PPS, the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This position requires advanced level skills and the position functions independently in carrying out complex assignments. Supervision may be exercised over subordinate personnel. Related work as required. Minimum Qualifications: * Currently hold the permanent title of Sr. Office Assistant (Automated) or reachable on the Westchester Civil Service List * Graduate of High School or GED * Three years experience general office/clerical work, two years using computer applications to maintain automated records, produce correspondence, spreadsheets, forms, reports or other documents * Good knowledge of office procedures, equipment and business English * Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage * Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage * Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute * Ability to operate office machines * Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software * Ability to perform simple arithmetic computations * Ability to comprehend written material * Ability to maintain complex records and files * Ability to comprehend and carry out complex verbal and written directions * Ability to get along well with others * Good judgment and discretion, dependability, tact, courtesy, and initiative Primary Activities Duties include but are not limited to: * Support and enhance the office operations through streamlined administrative assistance * Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature * Maintaining filing systems with accurate and complete records and files * Assist district personnel as point of contact for information * Create and manage multiple forms of data through various media and programs, including uploads to various platforms and reporting systems/databases * Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports * Maintain calendar and screen incoming calls * Support the Pupil Personnel Services Department (Frontline applications, Google applications, etc.) * Other duties specific to office assignment Physical Demands While performing the duties of this job, the employee: * is regularly required to stand, walk, and sit * Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position * Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear * Must have specific vision abilities for close vision, distance vision, and depth perception Work Environment * The noise level in the work environment is typical for a school environment. * The incumbent regularly interacts with the public and other staff and frequently meets multiple demands from several people. * Work is generally performed indoors. Salary: $50,000 - $65,000 Last Updated by: Caroline Almeida Date/Time: 11/4/25 1:31 PM

RSS Job Feed Department: English and Humanities Locations: Poughkeepsie, NY Posted: Dec 9, 2025 Closes: Open Until Filled Type: Full-time Position ID: 195514 Share Located in the heart of New York's beautiful and historic mid-Hudson Valley, just 90 minutes north of New York City, Dutchess Community College (DCC) is one of 64 colleges within the State University of New York, the largest comprehensive public higher education system in the country. DCC's strategic direction is guided by four lenses through which we view our work: Students. Learning. Community. Growth. We are committed to respecting individuality, embracing diversity, being "student-ready," partnering with and serving our community inclusively. The College welcomes and seeks to grow pools of prospective employees who share and are anxious to support the institution's core values: Excellence. Collaboration. Engagement. Equity. Innovation. Job Description: SUMMARY: This is a mid-level position responsible for providing secretarial and clerical support services to a unit or department. While actual duties may vary according to each unit's needs, the incumbent primarily provides skilled keyboarding services in addition to a range of clerical support functions. The position differs from Office Assistant in that the services it provides tend to be broader and more complex. Typically, the incumbent may work for a satellite office, providing some administrative support to a unit leader, or limited supervision to another clerical support position. The incumbent may be expected to be more familiar with polices relating to the administration of the county or the department. The position differs from Supervising Office Assistant in that any supervision exercised tends to be limited and over a much smaller unit. The work is performed under general departmental guidelines, with some input in the development of unit related procedures in relation to record keeping and support procedures. Supervision may be exercised over the work of lower level employees, including the assignment and review of work and scheduling for coverage. TYPICAL WORK ACTIVITIES: Typical work activities for incumbents in this title include those listed below in addition to those work activities performed by lower level clerical support titles. They are indicative of the level and types of activities performed by incumbents in this title. They are not meant to be all inclusive and do not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title. * Performs clerical support functions for a unit or satellite office, including skilled keyboarding, reception, record maintenance, and database management; * Prepares reports or summations concerning unit's or program's activities; * Takes minutes and prepares summary notes for unit meetings; * Prepares and maintains manual covering unit procedures, standards and operations; * Processes records for unit including such activities as checking for compliance with accepted procedures, transposing or disseminating information, logging records or coordinating the scheduling of appointments; * May supervise or provide direction to another clerical employee. FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES: * Knowledge of office practices necessary for interacting with staff and the public, expediting unit work, filing and retrieving information and revising office procedures to provide for maximum efficiency; * Knowledge of software packages for word processing to produce a variety of information and for data base management and spreadsheets to track information; * Knowledge of grammar, spelling, punctuation and required formats necessary to recognize and correct such errors in correspondence, reports and records; * Knowledge of arithmetic to verify calculations and report on unit's work activities; * Skill in operating office automation equipment to produce work accurately and efficiently; Ability to take minutes and prepare summary notes; * Ability to train employees in departmental procedures and guidelines; Ability to organize, maintain and extrapolate information from records; Personal characteristics necessary to perform the duties of the position; Physical condition commensurate with the demands of the position. Requirements: MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma AND: Two years of full-time clerical work experience, which involved keyboarding. NOTE: College education may be substituted for the required experience for up to two years with thirty credit hours being equivalent to one year of experience. SPECIAL REQUIREMENTS: * Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience. Additional Information: The Senior Office Assistant is a Civil Service competitive title, Grade 8. This is a Full-time, permanent position at 35 hours per week with the schedule of Monday - Friday 9am - 5pm. Appointment will be Provisional pending the results of a civil service examination. PLEASE NOTE: We have been notified that the open competitive and interdepartmental promotion exams for Senior Office Assistant will be held on February 28, 2026. In order to take this exam, you MUST apply by January 9, 2026. Please visit ******************************* and select current exams for more information. Classification / Salary Classification: CSEA Salary: $43,408. DCC is an AA/EOE employer. Dutchess Community College (College) as part of The State University of New York, in its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, has adopted a policy to provide an educational and employment environment free from unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Application Instructions: To be considered please submit an online application, resume and cover letter electronically by clicking on the APPLY NOW button below. All required documents must be uploaded in order for your application to be reviewed and considered. Please click here to login to check/edit your profile or to upload additional documents. Please click CONTACT US if you need assistance applying through this website. In order to be considered for this position your will also need to complete the Examination or Employment Application (.pdf). This application is used to apply for a civil service examination or job opening that has been announced. The candidate should read the examination or recruitment announcement prior to completing this application to determine the required minimum qualifications for the position. Please read the instructions carefully. Further information can be found under "General Exam Info" and "Important Exam Info" under Dutchess County Department of Human Resources. Dutchess Community College is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Applications from minorities, veterans, the disabled and all others are encouraged (AA/EOE).

Secretarial/Clerical/Secretary Date Available: 02/09/2026 Additional Information: Show/Hide Athletic Department Office Assistant Civil Service Title: Senior Office Assistant 10 month (Automated Systems) Full Time: 200 Days (work the last two weeks in August and September 1st through June 30th . The last 2 weeks as referenced means the 2 weeks immediately preceding the start of the student instructional year, totaling 200 work days.). 200 day employee follows the teacher calendar between the first and last day of school. Hours: 8 a.m. - 4 p.m. Salary: $43,500 - $63,500 Civil Service: Yes Competitive: Yes Job Class Code: 0751, S751 Effective Date: February 13, 2025 Bargaining Unit: BEST All candidates must be on an active Civil Service Senior Office Assistant (Automated Systems) list and/or currently in the position of Senior Office Assistant (Automated Systems). If you are interested in this position and not on the list, please contact Civil Service ASAP. We can only hire individuals who are active on the Senior Office Assistant (Automated Systems) list. Senior Office Assistant (Automated Systems) Civil Service Job Description: The Athletic Department Office Assistant plays a vital role in supporting the daily operations of the Athletic Department by ensuring effective communication, organization, and logistical planning for athletic events and activities. This position requires a highly organized, detail-oriented individual with strong multitasking skills who can balance multiple priorities, meet deadlines, and maintain accurate records in a fast-paced environment. By fostering a positive and efficient atmosphere, the Athletic Department Office Assistant contributes to the success of student-athletes, coaches, and staff. Key Duties & Responsibilities Daily Tasks: * Confirm athletic contests with opposing schools and officials. * Coordinate and exchange team rosters with opposing schools. * Confirm transportation arrangements. * Update the "Daily Schedule" on the Athletics Website and the TV display in the gym hallway. * Communicate regularly with students, parents, coaches, internal staff, athletic secretaries, and Athletic Directors. Weekly Tasks: * Ensure the Sportspak schedule aligns with the Master Schedule. * Develop and manage a weekly transportation schedule for away contests. * Create and oversee a weekly field-lining and preparation schedule for the grounds crew. * Verify bus trips on invoices for payment processing. Seasonal Tasks: * Develop and maintain the master schedule for each athletic season. * Track and assist in compliance with New York State coaching requirements, ensuring all necessary documentation is up to date for every coach. * Create requisitions for seasonal coach positions in coordination with the Human Resources Department. * Update and manage pay information for coaches, advisors, timekeepers, and chaperones, generating and processing pay sheets. * Oversee the signing and submission of pay sheets for seasonal staff. Annual Tasks: * Organize and maintain record-keeping systems, including purchase orders, team rosters, accident reports, medical notes, additional payment forms, and coaching contact information. Additional Responsibilities: * Prepare deposits and manage TE accounts (e.g., TE-10, TE-17, TE-18, TE-19, TE-36, TE-63). * Assist the Athletic Director in managing weather-related issues and communicating with coaching staff, opposing schools, officials, and transportation providers. * Reschedule contests, coordinate official coverage, and arrange transportation as needed. * Digitally scan, distribute, and file medical notes, ensuring records are properly maintained. * Support the Athletic Director with projects, seasonal preparations, tournaments, game/event programs, and sports award ceremonies. * Generate requisitions and maintain organized filing systems for documentation. Technical Skills & Tools: * Frontline: Recruiting & Hiring * Microsoft Office Suite: Word, Excel, PowerPoint, Publisher * Sportspak Online System: Managing team schedules * FamilyID: Managing student athletic registrations, clearances, rosters, and reports * Section One Scoreboard: Tracking sports results. * ML-Schedules: Managing facility use requests. * ML-Work Order: Submitting work orders for custodial or grounds tasks. * nVision: Generating requisitions for supplies, equipment, and expense payments. * General Technical Skills: Proficient in generating and inserting hyperlinks, digital file attachments, and email communications. MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents. SUBSTITUTION: Satisfactory completion of 30 credits* at a recognized college or university, or its equivalent in course hours from an approved institution or office software manufacturer (i.e. Microsoft) may be substituted on a year for year basis for one (1) year of the general office/clerical experience and one (1) year of the specialized experience using computer applications as described above. Completion of 6 credits* in word processing coursework at a recognized college or university may be substituted for an additional one (1) year of specialized experience using computer applications as described above. All coursework must be verified by official transcript. The Briarcliff Manor School District has embarked on a journey to foster a more inclusive and equitable organization. As the district strives to cultivate a work and school community that is more inclusive, diverse, and representative, the recruitment and hiring of high-quality candidates from diverse backgrounds is a top priority. Additionally, there is a commitment to providing meaningful professional development to support all faculty and staff. Individuals who identify with historically underrepresented groups, including but not limited to BIPOC (Black/African American, Indigenous/Native American, Persons of Color), Hispanic/Latinx, LGBTQ+, and individuals with disabilities, are strongly encouraged to apply.

Accounts Payable Clerk Billing Clerk Bookkeeper Payroll Clerk Human Resources Specialist Office Manager Senior Positions within departments. Various other titled administrative positions that are non exempt

For description, visit: ************* google. com/document/d/1ye13KL6NK6NSWxq7U8pbNBkhw-STw9-TUBK4yXZWLHI/edit?tab=t. 0

Job DescriptionBenefits: Flexible hours Opportunity for advancement Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated part time Administrative Assistant to join our team. In this role, you will provide support to our travel consultants, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and being a liaison between departments/clients. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Gathering data for reports Maintain an organized G suite system Develop, update, and maintain relevant office procedures Qualifications Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Google Suite preferred! Highly organized with excellent time management skills and the ability to prioritize projects This role is part time! Great for college students. We are open 9-9, so flexibility is no problem. We want to see you win, come join us! Evening availability is preferred, 1-9 given priority!!!!!

NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. We are currently seeking a Systems Administration Specialist to join our team in Mahwah, New Jersey (US-NJ), United States (US). **2 days Onsite - Hybrid in Mahwah, NJ** **Job Description:** **Middleware administrator with Linux background** - Installation, configuration and maintenance of IBM Websphere application server Traditional and Liberty - Installation, configuration and maintenance of Oracle Weblogic application server v14.x - Experience troubleshooting complex issues - Experience scripting and automating common tasks **Mandatory Skills** - WebSphere and WebLogic with Apache background on Linux platform - Intermediate knowledge of the Linux operating system - Expert knowledge of IBM Websphere application server Traditional and Liberty - Intermediate knowledge of Oracle Weblogic application server **Desired Skills** Automation experience with Shell scripting and wsadmin scripting. About NTT DATA: NTT DATA is a $30 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at us.nttdata.com NTT DATA endeavors to make ********************** accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at **********************/en/contact-us. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here. For Pay Transparency information, please click here.