Executive assistant jobs in Rochester, MN - 42 jobs

Department: Administration Days of Work: M-F with occasional Saturday morning hours (approx. once every 4-6 weeks) Starting salary range: $22 to $24.50 per hour FLSA Status: Nonexempt Schedule: Full time Hours/Pay Period: 80 Remote Worker: No The Administrative Assistant - Executive Support provides professional, administrative support for the CEO. They prepare reports, correspondence, manuals, spreadsheets, and other communications utilizing a broad range of computer applications. Duties include a wide range of administrative functions to be handled with confidentiality and discretion. Other duties may be assigned as needed. Organizational Relationships The Administrative Assistant - Executive Support reports directly to the CEO. They also work collaboratively with credit union staff, board members, vendors, members and visitors of the credit union. Requirements Duties and Responsibilities Performs administrative duties for the CEO: Routes calls to appropriate staff and disseminates information or resolves questions, coordinating any follow-through required. Evaluates and processes incoming correspondence, researches and responds to questions and coordinates any follow through. Manages the CEO calendar by scheduling appointments, meetings and business trips as needed. Conducts research and prepares statistical and financial reports to assist in the development of a variety of plans, documents, or reports. Composes and processes written correspondence as directed. Performs various administrative office tasks including maintaining records and ordering supplies. Performs administrative tasks for credit union Board members, Board Officers and Board committee members: Schedules appointments, meetings, business trips, etc. Prepares and distributes agendas, meeting minutes and committee reports. Disseminates informational mailings and articles to the board of directors, management, and others as needed. Supports the Marketing department in maintaining a database for member mailings and coordinates distribution of documents. Maintains the calendar of events and schedules for the Board. Education and Experience Requirements High school diploma or equivalent AND two years of administrative assistant experience. Current MEFCU employees meeting performance standards may also be considered in lieu of experience. All employees must be bondable by MEFCU's insurance policy. Continued employment is subject to maintaining favorable bondable status per insurance standards. Knowledge, Skills, and Abilities Employees in this position are expected to possess and demonstrate the following knowledge, skills, and abilities throughout their employment: Knowledge of : Microsoft Office Suite, office administration techniques, clerical procedures and recordkeeping systems. Skill in : verbal and written communication; organization, attention to detail. Ability to : manage time efficiently; meet deadlines; function in a fast-paced environment; perform multiple tasks simultaneously with a high degree of accuracy; maintain confidentiality. Physical and Environmental Criteria This physical effort required to perform this position is best described as: Sedentary/Light- Exerting up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. The majority of this position involves computer work, which requires fine dexterity in the continuous movement of the wrist and fingers. Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch. Environmental conditions that may exist in the performance of the essential functions of this job include: NONE.

At Houston Methodist, the Sr Executive Assistant position is a highly skilled professional responsible for performing complex assignments to include maintaining an executive's schedule, and planning appointments, board meetings, conferences etc. This position supports an Executive Officer, Senior Vice President, or Chairman in an administrative capacity performing many high-level tasks, including managing information technology, making travel arrangements, and creating presentations or proposals. The Sr Executive Assistant position attends meetings and keeps minutes and is responsible for handling highly confidential documents, protecting an organization's confidential information, communication and information management, and events. This position acts as a liaison to internal and external contacts in a manner that promotes the professional image of Houston Methodist and extension of executive leadership, interacting with all levels of the organization, from front-line clerical and clinical personnel and medical staff. FLSA STATUS Exempt QUALIFICATIONS EDUCATION * High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.) * Secondary level education preferred EXPERIENCE * Five years experience supporting senior management SKILLS AND ABILITIES * Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations * Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security * Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles * Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment * Exhibits sound, good judgment and critical thinking skills * Ability to create graphs and spreadsheets * Possesses excellent customer service skills * Ability to be versatile and adaptable to all situations * Ability to take and transcribe dictation is preferred * Demonstrates ability to work alone or with a team * Use of personal computer and related software (such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher * Proficient in spelling, punctuation, grammar and other English language skills ESSENTIAL FUNCTIONS PEOPLE ESSENTIAL FUNCTIONS * Maintains assigned senior executive's calendar. Schedules/coordinates meetings, conferences and WebEx/conference calls, special events, appointments and keeps executive informed of schedule change prior to meeting or appointment. * Role models healthy relationships in the work environment such as mitigation of conflict, leading problem solving and resolution efforts. Provides proactive and creative recommendations on how to meet goals and handle identified risks and deviations. Recommends initiatives to improve department scores for employee engagement on department scorecard. SERVICE ESSENTIAL FUNCTIONS * Reads, sorts and analyzes incoming correspondence, memos, submissions, emails, abstracts, protocols, and reports in order to determine their significance and plan their distribution. Composes, proofs, types, and distributes letters, memos, reports, spreadsheets, presentations and related outgoing materials. * Prepares agendas and makes arrangements for committee, board, and other meetings. Records, maintains, and distributes minutes of executive and/or Board meetings. Attends meetings in order to record minutes. * Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees and boards of directors. QUALITY/SAFETY ESSENTIAL FUNCTIONS * Ensures documentation (agendas, minutes, presentations, etc.), is complete, timely, accurate, and in accordance with standards and policies, in order to ensure a successful outcome. * Handles highly confidential documents, protecting an organization's confidential information, communication and information management. Performs data monitoring/maintenance for the department with minimal supervision. Ensures quality and timely execution of deliverables. Coordinates deadlines related to multiple deadlines including but not limited to reports and presentations. * Organizes and expedites the flow of work through the executive offices in a timely manner to assist in alleviating the executive workload. Participates in performance improvement activities to support department/entity goals. FINANCE ESSENTIAL FUNCTIONS * Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members. * Assists in the preparation and tracking of annual operating budget. Efficiently and cost effectively schedules and coordinates travel arrangements. Initiates office equipment (copy machine, fax machine and printers, etc.) service calls and follows up to ensure that required maintenance/repairs are performed in a timely manner. GROWTH/INNOVATION ESSENTIAL FUNCTIONS * Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates the individual development plan (IDP) on an on-going basis. Ensures own career discussions occur with appropriate management. * Offers innovative solutions through participation in performance improvement projects and activities. Follows up on action items to ensure completion of assignments. SUPPLEMENTAL REQUIREMENTS WORK ATTIRE * Uniform: No * Scrubs: No * Business professional: Yes * Other (department approved): No ON-CALLNote that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below. * On Call* No TRAVELTravel specifications may vary by department * May require travel within the Houston Metropolitan area No * May require travel outside Houston Metropolitan area No QUALIFICATIONS EDUCATION * High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.) * Secondary level education preferred EXPERIENCE * Five years experience supporting senior management Company Profile: Houston Methodist Specialty Physician Group is an integral part of Houston Methodist's overall strategy to become one of the nation's leading academic medical centers. Established as a nonprofit corporation certified by the Texas State Board of Medical Examiners, the Specialty Physician Group enables physicians to maintain autonomy with respect to clinical practice while growing their practice within an academic environment. Houston Methodist is an Equal Opportunity Employer. APPLY Join Our Talent Network Featured Jobs * CT Technologist I- PRN Location: Houston Methodist Sugar Land Hospital, Sugar Land, TX FLSA STATUS Non-exempt QUALIFICATIONS EDUCATION Graduate of education program approved by the credentialing body for the required credential(s) indicated below in the Certifications, Licenses and Registrations section EXPERIENCE None LICENSES AND CERTIFICATIONS Required Must have one of the following certifications: ARRT-R - Radiologic Technologist - Radiographer (ARRT); ARRT-N - Radiologic … * Registered Nurse II (RN) - Neuro ICU Location: Houston Methodist Hospital, Houston, TX FLSA STATUS Non-exempt QUALIFICATIONS EDUCATION Graduate of education program approved by the credentialing body for the required credential(s) indicated below in the Certifications, Licenses and Registrations section EXPERIENCE Twelve months registered nurse experience in a healthcare environment LICENSES AND CERTIFICATIONS Required RN - Registered Nurse - Texas State Licensure - … * Radiologic Technologist I- PRN Location: Houston Methodist Sugar Land Hospital, Sugar Land, TX FLSA STATUS Non-exempt QUALIFICATIONS EDUCATION Graduate of education program approved by the credentialing body for the required credential(s) indicated below in the Certifications, Licenses and Registrations section EXPERIENCE None LICENSES AND CERTIFICATIONS Required ARRT-R - Radiologic Technologist - Radiographer (ARRT) - American Registry of Radiologic Technologist_PSV and CMRT - Certified … Check out The Daily Dose News from the Houston Methodist Community Houston Methodist Ranked No. 9 on Glassdoor's 2026 Best Places to Work list Houston Methodist has earned a top spot on Glassdoor's 2026 Best Places to Work list, ranking No. 9 out of 100 of the Top 100 U.S. Employers and No. 1 in the health care industry. This national recognition is particularly meaningful because it is based entirely on feedback shared by … Houston Methodist Named to Forbes Top Hospitals 2026 Forbes has released its inaugural Top Hospitals 2026 list, recognizing the nation's leading acute-care hospitals based on quality, safety and patient experience. We are proud to share that six Houston Methodist hospitals earned a spot among the best: • Houston Methodist Baytown Hospital • Houston Methodist Clear Lake Hospital • … Houston Methodist Hospitals Recognized in Vizient's 2025 Quality Leadership Rankings We are honored to share that all seven of our eligible hospitals have been named top performers in the 2025 Bernard A. Birnbaum, MD, Quality Leadership Rankings by Vizient Inc., a trusted national benchmark for hospital performance. This year, five of our hospitals ranked in the top five of their … VISIT THE DAILY DOSE HOMEPAGE FOR MORE ARTICLES >>

Emerald Financial Group is a growing independent financial services practice of Thrivent. We take a broad-based approach to help our clients achieve multiple financial goals. With over 100 years of financial industry experience backing our practice, we're primed for continued growth. Our team is committed to delivering exceptional service and building lasting relationships with our clients. We have a friendly, genuine, family-like team whose passion shines through our work each and every day. Position Summary We are looking for a determined and energetic Administrative Assistant to join our team as the backbone of our operations. The right candidate for this role will be detail-oriented, operationally focused, and highly motivated. Are you someone who enjoys going the extra mile to provide an exceptional customer experience, and find excitement, not stress, in managing client scheduling and administrative tasks then this is the position for you! Position Overview As the first point of contact for visitors and callers, the Administrative Assistant plays a key role in delivering outstanding customer service and ensuring smooth office operations. This role requires excellent organizational skills, the ability to coordinate calendars, handle scheduling conflicts, and maintain clear communication with all parties. You will be responsible for greeting guests, answering and directing phone calls, managing correspondence, and supporting general office activities in a professional and efficient manner. The administrative assistant is employed by Emerald Financial Group. Compensation ranges between $20-30/hr dependent upon experience. Compensation and benefits • Competitive pay and performance-based bonuses • Medical, Dental, and Vision Benefits after 90-day introductory period • Retirement savings plan with company match • Paid time off • Holiday Pay • Professional development opportunities • Hours: 8:00am- 5:00pm • Location(s): Rochester, MN Job Description Position Roles/Responsibilities/Accountabilities Coordinate and schedule appointments, meetings, and events for internal teams and clients, ensuring that schedules are optimized and conflicts are minimized Update the contact management system with client/member contact and preference information (Salesforce) Greet clients and visitors when they arrive to our practice Answer all incoming calls and disperse them and any messages appropriately Process applications to the point of signature Complete paperwork and documentation accurately Maintain office supply inventory and processing mail Maintain internal mailing lists, birthday card lists, and monthly calling lists Ensure the reception and common areas are kept clean, organized, and presentable at all times Completes other miscellaneous tasks as assigned Position Qualifications Previous experience working as a receptionist in a professional services firm desired Expert knowledge of Office applications Knowledge of CRM systems, phone systems and office equipment Ability to maintain integrity of sensitive/confidential information Ability to identify issues and find solutions quickly, keeping operations running smoothly while experiencing frequent interruptions Competencies Professional, friendly, and approachable demeanor Excellent verbal and written communication skills, and you're comfortable interacting with clients and colleagues Meticulous and highly organized, ensuring all tasks are completed with accuracy Punctual and reliable, with a strong work ethic As part of Emerald Financial Group's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.

Job Description This position will work closely with the owner of the law firm to support his efforts as a highly sought-after attorney and business owner, to assist in managing the owner's calendar as well as completing paralegal functions. You will be the lead paralegal for this attorney to allow them to provide high-level, quick results to our valued clients. Excellent organizational skills and paralegal experience are required. Perform other duties as apparent or assigned. Compensation: $65,000 - $75,000 yearly Responsibilities: Review emails daily, responding to or removing, as necessary. Draft purchase agreements, prepare business documents, obtain EINs, file with the Secretary of State, conduct editing and quality assurance of legal documents. Emails that must be addressed by the owner will be moved to a separate folder. Delegate tasks and new matters that arise to the appropriate staff person. Retrieve reports for the owner and provide a summary, if needed. Manage and perform tasks to reduce daily distractions, i.e., personal errands. Manage paper files for the owner. Maintaining and establishing communication between managers, staff, external vendors, and the owner. Plan travel, including flights, accommodations, and ground transportation. Other duties as apparent or assigned. Qualifications: Excellent oral and written communication skills, excellent professionalism, interpersonal skills, organization, planning, time management, and computer literacy. Must have at least 3+ years of paralegal experience in estate planning, business law, probate, or real estate. Must show leadership ability that fosters collaboration and cooperation among staff and attorneys. Must have the ability to work directly with other managers and executives. Working knowledge of Microsoft Office 365. Prefer at least two (2) years of related work experience in a business setting. About Company Wagner Oehler, Ltd. is one of the premier law firms in southeastern Minnesota, concentrating on estate planning and administration, real estate title production, and small business law. We look for individuals with a strong sense of community, a focus on details, and a willingness to be part of a growing team. We offer competitive pay, benefits, and development opportunities. We are limited to the following practice areas: Real estate and title examination Estate planning Estate Administration Farm succession planning Business law Our mission is to provide empathetic advice from our skilled legal professionals who are dedicated to empowering clients to make strategic, informed decisions to achieve their desired outcomes.

**Why Mayo Clinic** Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (************************************** - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. **Benefits Highlights** + Medical: Multiple plan options. + Dental: Delta Dental or reimbursement account for flexible coverage. + Vision: Affordable plan with national network. + Pre-Tax Savings: HSA and FSAs for eligible expenses. + Retirement: Competitive retirement package to secure your future. **Responsibilities** Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. **Qualifications** + Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. + Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. + Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. + Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. + Experience with coordination of travel and expense management. + Proficient application of English grammar, punctuation, and sentence structure. + Parking, Transportation and Card Access experience preferred. **Exemption Status** Nonexempt **Compensation Detail** $21.13 - $29.63/ Hour Two-year limited tenure position **Benefits Eligible** Yes **Schedule** Full Time **Hours/Pay Period** 80 **Schedule Details** Monday-Friday, flexibility between 7am-5pm Proximity to the Rochester campus, is required. Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee. **Weekend Schedule** NA **International Assignment** No **Site Description** Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (***************************************** **Equal Opportunity** All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (**************************** . Mayo Clinic participates in E-Verify (******************************************************************************************** and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. **Recruiter** Janell Mader **Equal opportunity** As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

About Mosaic Auto Group: Mosaic Auto Group is a leading automotive dealership group committed to providing excellent customer service and a seamless experience for both our clients and our employees. We specialize in a wide range of automotive services, including vehicle sales, financing, warranties, and product support. We are looking for a highly organized and detail-oriented individual to join our team and contribute to the smooth operations of our business. Job Description: We are seeking an Administrative Support Specialist to assist with various administrative tasks, including data entry, warranty and product cancellations, funding, and customer handling. This role requires excellent organizational skills, attention to detail, and a customer-first mindset. The ideal candidate will be a proactive team player who is comfortable handling multiple tasks at once and able to manage time effectively in a fast-paced environment. Responsibilities: Data Entry: Accurately input data related to vehicle sales, customer details, financing, warranties, and cancellations into the company's systems. Ensure that all data is correct, complete, and up to date. Warranty and Product Cancellations: Process warranty claims and product cancellations in accordance with company policies. Communicate with customers and suppliers to resolve any issues or discrepancies. Maintain accurate records of all warranty claims and product cancellations. Funding: Assist in the preparation and processing of vehicle financing documents. Coordinate with financial institutions and internal teams to ensure proper funding of deals. Maintain and organize financial records related to vehicle sales. Customer Handling: Provide exceptional customer service to clients by answering questions, addressing concerns, and guiding them through the sales or service process. Follow up with customers to ensure satisfaction and resolve any outstanding issues. Communicate with customers regarding warranties, cancellations, and any other relevant services. General Administrative Support: Support the sales and service teams with various administrative tasks as needed. Ensure that all required paperwork and documentation are processed accurately and in a timely manner. Qualifications: Previous experience in an administrative, customer service, or automotive-related role is preferred. Strong attention to detail with excellent organizational skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software. Ability to work in a fast-paced environment and manage multiple tasks effectively. Strong verbal and written communication skills. Customer-focused with a professional and friendly demeanor. Ability to handle confidential and sensitive information. Experience with warranty claims processing and vehicle financing is a plus. Why Join Us? Competitive salary and benefits package. A dynamic and supportive work environment. Opportunities for career growth within a well-established company. Employee discounts on automotive services and products.

This position will work closely with the owner of the law firm to support his efforts as a highly sought-after attorney and business owner, to assist in managing the owner's calendar as well as completing paralegal functions. You will be the lead paralegal for this attorney to allow them to provide high-level, quick results to our valued clients. Excellent organizational skills and paralegal experience are required. Perform other duties as apparent or assigned. Review emails daily, responding to or removing, as necessary. Draft purchase agreements, prepare business documents, obtain EINs, file with the Secretary of State, conduct editing and quality assurance of legal documents. Emails that must be addressed by the owner will be moved to a separate folder. Delegate tasks and new matters that arise to the appropriate staff person. Retrieve reports for the owner and provide a summary, if needed. Manage and perform tasks to reduce daily distractions, i.e., personal errands. Manage paper files for the owner. Maintaining and establishing communication between managers, staff, external vendors, and the owner. Plan travel, including flights, accommodations, and ground transportation. Other duties as apparent or assigned. Excellent oral and written communication skills, excellent professionalism, interpersonal skills, organization, planning, time management, and computer literacy. Must have at least 3+ years of paralegal experience in estate planning, business law, probate, or real estate. Must show leadership ability that fosters collaboration and cooperation among staff and attorneys. Must have the ability to work directly with other managers and executives. Working knowledge of Microsoft Office 365. Prefer at least two (2) years of related work experience in a business setting.

Join the Acme Tools Team as a part-time Administrative Assistant in Rochester, MN! Our team is looking for a part-time Administrative Assistant to join our dynamic team at our Rochester, MN location. Do you meet and great everyone with a smile? Is organization and attention to detail your personal mantra? Would you like to join a stable and growing family-owned local company? If so, get ready to do your best work with Acme Tools. Pay Range: $20-24/hour About Acme Tools For over 75 years, Acme Tools has continued to be a premier retailer of tools and equipment at our locations throughout North Dakota, Minnesota, and Iowa and online by serving contractors, woodworkers, and DIY enthusiasts. As a family-owned business, we are employee-centric and growth-minded, offer a family-friendly work environment, and actively engage in our community. You'll Enjoy Our: Work-Life Balance - Evenings, most weekends, and holidays off On-the-Job Training Professional Development Training and Programs Competitive Pay Work Environment - Everyone takes pride in their work and can see their impact on the company Employee Discounts Fantastic Employee Referral Program We Also Provide: Medical and Dependent Care Flexible Spending Accounts 401(k) Program and Company Matching Your Day-to-Day: As an Administrative Assistant, you are the friendly face welcoming people into our store and providing the support they may need. Your responsibilities include: Assisting the sales team in greeting, welcoming, directing, assisting, engaging, and qualifying customers in-store Answering and facilitating incoming calls Entering and updating sales orders Requesting service work to be performed and ordering service parts Processing dealer financing and titles for new and used equipment Providing support to the sales team and ensuring a smooth sales process by responding to customer and product queries Assisting with showroom setup, organization, and preparing for shows and other events (merchandising, catering, decorating, etc.) Routinely filing, faxing, and organizing sales paperwork Accurately calculating and handling register balances, bank deposits, and petty cash Following up with vendors on missed shipments and coordinating solutions Assisting with new hire onboarding processes (paperwork, setting up training, coordinating pre- and post-employment testing, etc.) Maintaining existing employee paperwork Various administrative duties (organizing payments, preparing spreadsheets, assisting in filing over/short reports, following up with vendors, distributing mail, maintaining office supply levels, etc.) Maintaining a safe and secure work environment by adhering to and striving to improve safety standards and reporting any suspicious activity Assisting other departments with duties when needed Completing related tasks as assigned Qualifications: An associate degree or equivalent experience Excellent customer service, organization, teamwork, and communication skills Strong computer skills and proficiency with Microsoft Office Suite (Excel, Outlook, Word, etc.) The ability to multi-task and analyze information The ability to work on weekends if needed Physical Requirements: Ability to lift up to 25 lbs. Look at a computer screen for extended periods of time Sit for extended periods of time Why Acme Tools? With the opening of our new location in Rochester, now is the perfect time to join our team and become part of a company that's passionate about both its customers and employees. Apply today at ****************** to build your rewarding career with Acme Tools! Acme Tools is an equal opportunity employer.

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Parking, Transportation and Card Access experience preferred.

Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquires in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance).

Job DescriptionDescription: Concast Inc. is a leader in precast concrete manufacturing, producing essential products that keep construction and infrastructure projects moving. From utility structures to transportation components, our work supports communities nationwide. With decades of industry expertise, Concast is built on a foundation of safety, quality, and teamwork. Why Join Us Stable & Growing Company: Concast has been a trusted name in precast concrete for more than 50 years. You'll join a team with a proven track record and a strong future. Hands-On Work: If you enjoy physical, practical work and take pride in building something tangible, this role is a great fit. Team Environment: Safety and teamwork are at the core of everything we do. You'll be part of a company where people look out for each other and celebrate shared success. Career Growth: We believe in promoting from within. As you build your skills, opportunities for advancement will follow. Competitive Pay & Benefits: We reward hard work with fair wages, comprehensive benefits, and job stability. The Role The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Work effectively with other administrative assistants to complete workflow in a timely manner. What You'll Do: Answers and transfers phone calls, screening when necessary. Welcome and direct visitors and vendors Responsible to manage Accounts/Reps assigned. Maintains accounts receivable filing systems as assigned. Responds to and resolves administrative inquiries and questions. Ability to work collaboratively with other departments, internally and externally, and maintain a professional demeanor. Performs other related duties as assigned. Requirements: What We're Looking For Ability to work with on site and remote teams Excellent organizational skills and attention to detail Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Basic understanding of clerical procedures and systems such as data entry, recordkeeping, and filing. Ability to work independently. Multitasking a must Education and Experience Associates degree preferred 1-2 years in Administrative Role Past manufacturing experience a plus, but not required Physical Demands and Work Environment Prolonged periods of sitting at a desk and working on a computer Pay & Benefits Pay range: $23.00 - $25.00 per hour, depending on experience and qualifications. Benefits include no cost to employee medical and dental coverage, vision insurance; 401(k) with company match; paid time off (vacation, holidays, personal days); company-provided uniforms and PPE; hospital, accident, life, and critical illness plans, and other employee programs. Join Our Team: At Concast, you're not just working a job-you're helping build the infrastructure that supports communities. If you're looking for a stable and growing company with strong pay, excellent benefits, and long-term growth, we encourage you to apply.

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

As a Showroom Support Specialist, you will: * Greet customers at the front desk as they enter the store; determine the purpose of their visit * Notify the appropriate sales associate when a customer needs assistance * Efficiently determine the nature of phone calls to appropriately direct each call * Balance cash and credit card accounts * Look up customer records using NetSuite software Hours: 2-3 Weeknight shifts (4:30pm-8:00pm) every other weekend (Saturdays 9:00am-5:00pm.; Sundays 12:00pm-5:00pm.) What's in it for you? In addition to a workplace that emphasizes respect, teamwork, and personal and professional growth, Warners' Stellian offers benefits that reward loyalty and passion for the business, including: * Sick Time (1 hour of Sick Time for every 30 hours worked) * Competitive compensation * Commission on sales * Employee discounts * Social events throughout the year Qualifications You'll Need: * Great communication and customer service skills * Reliability * Good computer skills * Attention to detail and organizational skills * Ability to read, write, understand, and communicate in English * Successful completion of pre-employment criminal background check and drug test Warners' Stellian is committed to equal employment opportunities and to fostering an inclusive, equitable and accessible environment where all associates feel valued, respected, and supported. If you need assistance or an accommodation during the application or interview process, call us at ************. Core values: Customer Focus, Passion, Integrity, Inspiration, Loyalty, Family. Job Type: Part-time Salary: $17.00 per hour

Requirements Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Job DescriptionDescription: We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements: Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

The City of Kenyon is accepting applications for a part-time Administrative Assistant. The Administrative Assistant will assist the City Administrator with various tasks including public and confidential information. This position is responsible for invoicing, keeping track of city calendars, supplies and correspondence and assisting with staff and public inquiries. This position is expected to be scheduled 25-30 hours per week with possibility of evolving into a full-time position. With evening meeting responsibilities, there is the option for this position to have a flexible schedule that would be determined by the City Administrator. This position is not eligible for fringe benefits. Applicants should submit a cover letter and resume to City Administrator, Scott Lehner, at ************************. If an applicant would like to claim Veteran's Preference Points, additional applicable documentation should be provided. Learn more and apply: ************************

Seeking a self-motivated individual to maintain patient records using electronic health system software and provide general administrative duties and guest relations support in a fast-paced environment. Responsibilities will include providing administrative and clerical support such as: word processing, proofreading, writing, and editing reports, data entry, filing, processing inbound/outbound mail, maintaining office equipment, ordering office supplies. Candidates must be able to juggle multiple priorities and meet tight deadlines without compromising quality despite multiple interruptions; be a critical thinker and problem solver; take initiative in completing assigned work and projects; and be extremely detail- oriented. This position is the voice and face of the Academy through answering phones and greeting customers, both internal and external'a professional and courteous demeanor is a must. Seeking a self-motivated individual to maintain patient records using electronic health system software and provide general administrative duties and guest relations support in a fast-paced environment. Responsibilities will include providing administrative and clerical support such as: word processing, proofreading, writing, and editing reports, data entry, filing, processing inbound/outbound mail, maintaining office equipment, ordering office supplies. Candidates must be able to juggle multiple priorities and meet tight deadlines without compromising quality despite multiple interruptions; be a critical thinker and problem solver; take initiative in completing assigned work and projects; and be extremely detail- oriented. This position is the voice and face of the Academy through answering phones and greeting customers, both internal and external'a professional and courteous demeanor is a must. Must possess strong organizational skills and the ability to prioritize, excellent customer service and communication skills. In addition, the candidate must have the ability to multi-task and work independently as well as within a team. A high school diploma or GED is required with additional training in administrative support services and two years office experience preferred. Experience working with electronic patient records and knowledge of medical terminology is preferred. Must be proficient in Microsoft Office products including Word and Outlook; above average Excel skills are strongly desired. Must type a minimum of 50 wpm. In addition, must be experienced in using various general office equipment such as fax machines, copiers, mail machines, phone systems, etc. Requires the ability to sit for long periods of time and utilize various office equipment (e.g., computer, phone, and calculator) on a continual basis. Requires infrequent lifting of no more than 30 pounds. Must be able to reach, bend, and twist in a manner conducive to an office environment. EEO/AA/Minority/Female/Vet/Disab Skills & Requirements Must possess strong organizational skills and the ability to prioritize, excellent customer service and communication skills. In addition, the candidate must have the ability to multi-task and work independently as well as within a team. A high school diploma or GED is required with additional training in administrative support services and two years office experience preferred. Experience working with electronic patient records and knowledge of medical terminology is preferred. Must be proficient in Microsoft Office products including Word and Outlook; above average Excel skills are strongly desired. Must type a minimum of 50 wpm. In addition, must be experienced in using various general office equipment such as fax machines, copiers, mail machines, phone systems, etc. Requires the ability to sit for long periods of time and utilize various office equipment (e.g., computer, phone, and calculator) on a continual basis. Requires infrequent lifting of no more than 30 pounds. Must be able to reach, bend, and twist in a manner conducive to an office environment. EEO/AA/Minority/Female/Vet/Disab

Full-time Description Nexus Family Healing - Gerard Campus is looking to add an Administrative Assistant to join our Nursing team. Nexus Family Healing is a national nonprofit network of mental health agencies with over 50 years of restoring hope for thousands of children and families through outpatient/community mental health services, foster care, adoption, and residential treatment. At Nexus Family Healing, we embrace diversity, promote equity, and foster inclusion. As a national mental health organization, we serve a diverse group of youth and families, and we strive for our workforce to support and represent that diversity. Location: 1111 28th St NE, Austin, MN 55912 Pay/Schedule: Starting Salary: $18 - $20 per hour Full-time, Monday - Friday Nexus' Comprehensive Benefits Include: Paid Time Off Competitive Annual Base Salary Offered Multiple options for health insurance coverage Vision & Dental No-cost life insurance, short/long-term disability insurance 401k match NEW - Talkspace Therapy Benefit for the whole family NEW - Hinge Health Benefit for the whole family NEW - Carrot Fertility Benefit Tuition assistance and training opportunities Advancement pathways and internal promotion And much more! Position Summary: Our Administrative Assistant will provide clerical, reception, administrative and guest relations support within the assigned Nexus Family Healing agency. Each position will perform a variety of administrative and support functions for one or more program areas and will serve as the first point of contact for Nexus Family Healing clients and families who visit the respective Agency. Administrative & Clerical Support Performs daily administrative functions and general office duties including word document creation, editing, saving files, copying, faxing, and responding to internal and external email communications. Maintains confidential client files by opening new client files and closing files at time of maturity. Types, formats, edits, revises, proofreads, and processes a variety of documents, forms, reports, memos, agendas, meeting minutes and reports for the assigned agency or program(s). Ensures agency informational and promotional materials are available, accessible, and used, in an effort to promote the program to all who visit; proactively orders and stocks new materials as applicable by agency. Drafts, edits, and cascades various agency communications to employees and leadership; maintains a calendar of communications to be sent and deploys weekly and monthly communications as needed. Assesses leadership schedules and sends calendar invites for staff and leadership meetings. Maintains office equipment and program supplies; identifies agency and program items needed and carries out online purchases that may include office supplies, snacks, etc. within a specified budget. Receives and signs for incoming mail and packages; distributes mail, packages throughout the agency, and prepares outgoing mail each day and transports mail to the post office as needed. Program Operational Administration Initiates pre-established reports for one or more departments; formats reports according to program specifications, enters data into spreadsheets and sends reports to intended recipients. Schedules client and family appointments with providers and sends out appointment confirmations; prepares and delivers information and documentation to providers leading up to and after client appointments. Supports the agency by tracking and maintaining client information as applicable. Attends and participates in various program and agency committees. Maintains client treatment dates and paperwork ensuring documentation is completed and safely stored (as applicable). Client & Guest Relations Provides consistent exceptional client service by greeting and communicating with clients in a pleasant, respectful and receptive manner that emulates Nexus' ICARE values. Responds to client inquiries and questions relating to the agency, program, and registration process; assists clients with documentation and information required for client registration and discharge. Assists clients with sign in and registration process and ensures client intake paperwork (as applicable) is completed and recorded in the client's electronic file as directed by program leadership or as applicable. Greets clients and families upon entering the agency; asks facilitative questions to determine how to best serve the client and ensure they are connected to the appropriate care professional. Agency Policy, Procedure & Confidentiality Attends staff meetings and required training sessions required by Nexus; understands and supports the Nexus philosophy, Mission, and treatment modalities. Ensures the confidentiality and integrity of Nexus Family Healing information, including client and family confidentiality, staff information, case reviews if applicable, and client recommendations. Understands and adheres to all Nexus Family Healing policies and procedures. Requirements Required Education and Licensure: High School Diploma 0-1 years of Experience providing administrative, office or clerical support to one function area. Nice to Have: 1+ year of experience providing administrative, office or clerical support with Microsoft Office Suite At Nexus Family Healing, our voices and actions are focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.Our ICARE Values: Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches Compassion: Listening, honoring differences, and showing respect, kindness, empathy care, and concern Agility: Exhibiting flexibility and adapting quickly Responsiveness: Being quick, positive, and accurate Excellence: Demonstrating quality results that surpass ordinary standards APPLY TODAY TO BE CONTACTED BY OUR RECRUITING TEAM! When you work at Nexus, you have the opportunity to change lives - including your own!

Position OverviewSuccessful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills. Job Responsibilities Prepares correspondence, memoranda, reports, etc. May initiates routine and non-routine correspondence May book travel and reconcile expense reports Answers telephone calls, greets visitors, and resolves routine and complex inquiries May schedule appointments & meetings May enter in new job into ServiceMaster CRM, captures relevant customer and job information May utilize the assistance of one or more support staff members on a reporting or project basis Operates a personal computer and appropriate software packages or its equivalent May follow up with customer on work performed May call customers to collect payments May assist other departments within the company Understands ServiceMaster operating systems and the services we offer Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required Comfortable with using multiple types of software Personal time management and organizational skills Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Physical Demands and Working ConditionsThe physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Incumbent must be prepared to: Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.