Executive assistant jobs in Warrensburg, MO - 704 jobs

Job Title: Tax Supervisor or Sr. Manager, Manager (CPA or EA needed) Salary: $115k-$140k + bonus and benefits Benefits: Comprehensive medical, PTO, 401k, other great perks! We are a respected public accounting firm with roots going on 100 years deep in the Saint Louis area. Due to sustained growth, we are now seeking leaders for our Tax division. Ranging from Tax Supervisors, Managers, and Senior Managers to lead our tax teams and provide expert tax consulting services to our clients. The ideal candidate will have a strong background in tax compliance, planning, and strategy development, with an emphasis on individual, business, and trust tax matters. This position offers an opportunity to mentor junior staff members and play a key role in business development efforts. Key Responsibilities Oversee the preparation and review of complex tax returns for individuals, businesses, and trusts. Provide tax planning and advisory services to clients, identifying opportunities for tax savings and compliance. Manage and mentor a team of tax professionals, fostering a collaborative and growth-oriented work environment. Develop and maintain strong client relationships, ensuring high levels of client satisfaction and retention. Lead business development initiatives to attract new clients and expand service offerings. Stay updated on tax law changes and developments, ensuring compliance and advising clients accordingly. Assist in the onboarding and training of new team members, promoting a culture of continuous learning. Qualifications Certified Public Accountant (CPA) designation or EA is required, CPA candidate's with exams underway may be considered. Minimum of 4 years of experience in tax, tax compliance. Experience in public accounting is preferred. Knowledge of Thomson Reuters software is a plus. Strong understanding of individual, business, and trust tax regulations, including Subchapter C, K, and S. Proven experience in mentorship and team leadership roles needed for the Manager level positions. Excellent communication and interpersonal skills, with a focus on client relations. Experience in business development and client relations is a plus. Benefits performance based bonus 100% firm paid employee health insurance 401k vacation time and paid holidays major career advancement opportunities

Additional Information About the Role BJC HealthCare is looking for an experienced Executive Assistant to provide high-level support to the SVP/Chief Managed Care Officer. This critical, fast-paced hybrid role (Monday-Friday) requires a seasoned professional adept at managing complex interactions between BJC HealthCare and external stakeholders concurrently. The ideal candidate will have a proven track record of executive-level support, demonstrating exceptional time management skills and resilience in a dynamic environment. Overview BJC HealthCare is one of the largest nonprofit health care organizations in the United States, delivering services to residents primarily in the greater St. Louis, southern Illinois and southeast Missouri regions. With net revenues of $6.3billion and more than 30,000 employees, BJC serves patients and their families in urban, suburban and rural communities through its 14 hospitals and multiple community health locations. Services include inpatient and outpatient care, primary care, community health and wellness, workplace health, home health, community mental health, rehabilitation, long-term care and hospice. BJC is the largest provider of charity care, unreimbursed care and community benefits in the state of Missouri. BJC and its hospitals and health service organizations provide $785.9 million annually in community benefit. That includes $410.6 million in charity care and other financial assistance to patients to ensure medical care regardless of their ability to pay. In addition, BJC provides additional community benefits through commitments to research, emergency preparedness, regional health care safety net services, health literacy, community outreach and community health programs and regional economic development. BJC's patients have access to the latest advances in medical science and technology through a formal affiliation between Barnes-Jewish Hospital and St. Louis Children's Hospital with the renowned Washington University School of Medicine, which consistently ranks among the top medical schools in the country. The BJC Managed Care department includes multiple functions such as managed care contracting, financial analysis, systems and operations, value-based care and payment programs, payor and provider relations, and direct to employer solutions. Preferred Qualifications Role Purpose Provides high level administrative support to the Vice President of the organization or the Hospital President. Performs a variety of support tasks necessary to create an efficient, professional and effective office environment for the executive. Responsibilities Maintains calendar of meetings, accepting or declining commitments and prioritizing requests. Makes travel arrangements, prepares itineraries, prepares and maintains expense reports. Supports leadership's communication and correspondence. Provides support to leadership, managing all types of correspondences. Performs general clerical office duties including filing, copying, faxing and errands. Maintains files and department budgets, orders and maintains appropriate stock of office supplies. Supports projects. Prepares correspondences and presentation for executive and board members. Minimum Requirements Education High School Diploma or GED Experience 5-10 years Supervisor Experience No Experience Benefits and Legal Statement BJC Total Rewards At BJC we're committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being. Comprehensive medical, dental, vision, life insurance, and legal services available first day of the month after hire date Disability insurance* paid for by BJC Annual 4% BJC Automatic Retirement Contribution 401(k) plan with BJC match Tuition Assistance available on first day BJC Institute for Learning and Development Health Care and Dependent Care Flexible Spending Accounts Paid Time Off benefit combines vacation, sick days, holidays and personal time Adoption assistance To learn more, go to our Benefits Summary. *Not all benefits apply to all jobs The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer #J-18808-Ljbffr

Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company. Responsibilities Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders. Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items. Conduct research and compile data to support decision-making processes. Manage and maintain executive files, records, and databases. Coordinate special projects and events as assigned by the executive team. Act as a liaison between executives and other departments within the company. Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed. Qualifications: Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry. Proficient in Microsoft Office Suite and other relevant software applications. Excellent communication skills, both written and verbal. Strong organizational and time-management skills with the ability to prioritize tasks. Ability to maintain confidentiality and exercise discretion in dealing with sensitive information. Detail-oriented with a high level of accuracy in work. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professional demeanor and interpersonal skills. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.

As the Executive Director - Administrator, you will provide leadership skills to effectively operate the Skilled Nursing Home's operations. This passionate and dedicated leader will provide leadership and guidance in directing the overall operations of the facility in accordance with customer needs, well within government regulation and company policy, and with a focus on resident care and employee satisfaction. Focusing on building the strongest team available in the marketplace and working to achieve the facility's business objectives, the right candidate will have the past history of stability and leadership ability to prove his or her capability in the company's objectives of providing a clean, safe, dignified, happy and healthy environment for residents. QUALIFICATIONS experience as a Licensed Administrator in long term care. LNHA is required Leadership qualities. Effective decision making Data and result driven. Action Oriented Integrity and initiative Ability to build strong relationships. BENEFITS ·401K ·Annual evaluations ·Dental insurance ·Disability insurance ·Electronic documentation ·Employee appreciation events ·Health insurance ·Life insurance ·Modified Comp ·Paid time off ·Vision insurance #J-18808-Ljbffr

A respected skilled nursing facility in Missouri seeks a Licensed Nursing Home Administrator (LNHA) to oversee daily operations and ensure compliance with regulations. The ideal candidate will possess a current Missouri LNHA license and have experience in a long-term care environment. You will lead a dedicated team and maintain high standards of resident care while developing strategic plans for service improvement. This full-time role offers a competitive salary and a comprehensive benefits package. #J-18808-Ljbffr

Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591

Classification: Exempt / Non-Bargaining may be located remote. #LI-Remote Fidium is where next-generation fiber meets next-level opportunity. With a vision to be America's favorite fiber internet and network services provider, we deliver lightning-fast and reliable connections to families, businesses, and communities. Backed by one of the nation's top 10 fiber networks, Fidium is driven by a team of 2,500 employees. We champion innovation, integrity, and continuous improvement-empowering every team member to make a meaningful impact. Fidium is seeking a high-energy, strategic Senior Wholesale Carrier Sales Executive to lead growth initiatives within the VAR (Value-Added Reseller) and Solution Integrator space across our 20-state footprint. This role focuses on Dedicated Internet Access (DIA), Fiber Broadband, Ethernet, Wavelengths, and Dark Fiber solutions, with an emphasis on relationship building, prospecting, and strategic engagement. The ideal candidate will have demonstrated relationships with VARs and Integrators, along with a strong and active network of contacts to initiate engagement with Fidium. Responsibilities Develop and maintain strategic relationships with VARs and Solution Integrators to drive mutual growth. Execute prospecting strategies to identify and engage new partners within the VAR and Integrator ecosystem. Represent Fidium at industry tradeshows and events to build brand presence and generate leads. Engage in field sales activities, including client meetings and on-site visits, to strengthen partnerships. Build and manage a robust pipeline of opportunities, ensuring consistent activity and funnel growth. Collaborate with internal teams to design and deliver complex network solutions tailored to partner needs. Execute NDAs, MSAs, and other contractual agreements to enable large-scale opportunities. Utilize Salesforce for CRM and pipeline management; familiarity with Connectbase is a plus. Consistently meet or exceed sales targets and activity metrics. Performance Metrics & Goals Activity Metrics: Attend key industry events and tradeshows quarterly. Pipeline Development: Maintain a healthy pipeline with opportunities at all stages of the funnel. Revenue Targets: Achieve annual sales quota for DIA, Fiber Broadband, Ethernet, Wavelengths, and Dark Fiber. Contract Execution: Successfully negotiate and execute NDAs and MSAs for strategic accounts. Complex Solutions: Deliver large-scale, multi-site solutions for VAR and Integrator partners. Qualifications Proven experience in wholesale carrier sales, with a focus on VARs and Solution Integrators. Strong knowledge of DIA, Fiber Broadband, Ethernet, Wavelengths, and Dark Fiber. Demonstrated success in relationship management and strategic selling. Existing relationships within the VAR and Integrator ecosystem. Proficiency in Salesforce; Connectbase experience preferred. Excellent communication, negotiation, and presentation skills Key Attributes High energy and proactive approach to sales. Strong hunter mentality with a focus on new business development. Ability to thrive in a fast-paced, dynamic environment. Strategic thinker with problem-solving skills for complex solutions. Travel Requirements Up to 20% travel for client meetings, tradeshows, and relationship development. Benefits Offered We are proud to offer a comprehensive and competitive benefits package: 401(k) matching Medical, Rx, Dental and Vision insurance Disability insurance Flexible spending account Health savings account Life insurance Tuition reimbursement Paid vacation and personal days Paid holidays Employee Assistance Program Salary Pay range (commensurate with skills and experience): $105,000 - $135,000 Annual Base Plus Commission Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, familial status, genetics, disability, age, veteran status or any other characteristic protected by law.

Long-term 2 year + assignment with direct hire potential! Our client is seeking a detail-oriented Administrative Assistant to support daily office operations and provide reliable administrative support to the project team. Job Description: Provide administrative support and assist with projects or back-up support to the team. Manage office supplies inventory and other general office management responsibilities. Receptionist duties and distributing mail. Manage facility access with distribution of security badges. Manage meals and teambuilding events. Maintain cubical name tags/seating chart. Assist with payroll process, HR process workflow, and the systems used to properly hire, transfer, terminate, and pay all employees if needed Skills Required 0 - 5 years of administrative/business experience Working knowledge of Microsoft Office Suite Experience working with Pivot Tables, V-Look Ups, and other key Excel functions is a + Effective communication (both oral and written), and interpersonal skills Excellent organizational and time management skills Ability to multi-task and prioritize Good attention to details Positive attitude, eagerness to learn, and passion for continuous improvement. Ability to work independently, as well part of a team. Education/Training/Certifications High School Diploma or GED required Additional Requirements Regular, reliable attendance Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. *GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws. JOB-10045666

Our client is looking for a positive and friendly Temporary Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism. Responsibilities: Maintain great customer service and professionally represent the company when welcoming visitors Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers Scheduling appointments and maintaining calendars Maintain a safe and clean reception and kitchen area. Monitor office supplies and order when needed Process all incoming and outgoing mail. Scan, file and index documents as requested Assist with invoice data entry and processing Provide a wide range of administrative support Qualifications: 1 or more years' previous experience in a front desk position Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook Excellent communication (written & verbal) and proofreading skills Positive, friendly, and energetic demeanor Demonstrated strong interpersonal communication skills Excellent organization skills with strong attention to detail Ability to adapt quickly and be flexible in a dynamic work environment

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

Emporia State University is transforming to build a bright future. The Executive Director for Facilities at Emporia State University is an essential part of the university's transformation and to the health and long-term vitality of the university. Emporia State is seeking an experienced, driven professional with a proven track as an effective and decisive leader who excels at leadership and maintenance and operations to advance organizational objectives. This capable leader will lead, develop and execute a comprehensive strategic plan to improve space utilization, deferred maintenance and energy conservation for all campus physical infrastructure that ensures a safe and healthy place to learn, work and visit. The selected candidate will be gifted at creating and maintaining a positive and proactive culture that will transform how the university physical infrastructure supports students, employees and Hornet Nation. RESPONSIBILITIES: Develop + Lead University Facilities Lead the department of nearly 100 employees. Create a positive and proactive culture. Develop + set metrics-driven KPIs to improve space utilization, deferred maintenance and energy conservation. Take Emporia State to the next phase for facilities - creating the pathway for innovative, interdisciplinary space optimization. The most innovative university campus. Oversight and leadership of Campus Master Plan for physical infrastructure. Update annually. Part of university executive leadership team. Provide routine updates and make proactive recommendations for ongoing management and evolution for how the physical infrastructure supports the campus community. Perform continuous organizational improvement to facilities operations. Ensure compliance with environmental laws, rules, and regulations. Prepare and manage multiple budgets from various revenue sources. Ensure all expenses are in compliance with applicable policies. Ensure Campus is Prepared for Daily Operations Provides a clean, healthy, and operational physical environment for all ESU community members. Work with campus community to address concerns related to infrastructure. Stay current with federal, state, local entities, boards, code, construction methods related to operational and planning for university physical infrastructure. Respond to, and, prepare documentation for information requests and required reports. Work with athletics, conference and scheduling and campus for event support. QUALIFICATIONS: Minimum Qualifications: A Bachelor's Degree in Construction, Administration, Architecture or a related field, as well as seven to ten years of higher education experience or ten to twelve years with construction, facilities services, or similar industries. Or experienced, proven leader with fifteen+ years experience with construction, facilities services, or similar industries. COMPENSATION: Salary: $125,000 - $150,000 annually. Salary will be commensurate with experience and qualifications. BENEFITS: Base pay is one component of Emporia State University's total rewards package. We are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family that include: Health Insurance Free Dental insurance for employees Retirement through the Kansas Board of Regents Paid parental leave Up to 31 days paid vacation and holiday days Tuition reduction and tuition assistance Dependent tuition waiver For full details about our benefit plan offerings, please visit here. APPLY: Please upload a cover letter, resume, and contact information of three references here. Consideration of applications will begin immediately, and will continue until the position is filled. A background check is required prior to hire. For more information Human Resources ****************** ************** Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.

The Lutheran Church - Missouri Synod The LCMS Mission "In grateful response to God's grace and empowered by the Holy Spirit through Word and Sacraments, the mission of The Lutheran Church-Missouri Synod is vigorously to make known the love of Christ by word and deed within our churches, communities, and world." Department Profile The President has ecclesiastical, ecumenical, and administrative responsibilities as outlined throughout the Constitution and Bylaws and are carried out in the context of the various roles and responsibilities of Synod leadership (officers, boards, agencies, etc.) as outlined in the LCMS Handbook and LCMS Board of Directors policies. The President serves as the chief ecclesiastical officer of the Synod. He is responsible for the ecclesiastical supervision of the doctrine taught and practiced in the Synod, including all Synodwide corporate entities (Bylaw 3.3.1.1) and of all officers of the Synod and its agencies, the individual districts of the Synod (through the respective district presidents), all district presidents (Bylaw 3.3.1.1.1), and all employed by the Synod (Const. Art. XI B 1 a). He also supervises, through the Chief Mission Officer (CMO), the activities of the CMO's subordinates. The President does not serve as the “general” supervisor of other officers and their areas, such as the Chief Financial Officer (CFO) and Chief Administrative Office (CAO), who are supervised by and report to the Board of Directors, but does oversee (as defined in Bylaw 1.2.1 [p]) the activities of all officers, executives, and agencies of the Synod to see to it they are acting in accordance with the Constitution, Bylaws, and resolutions of the Synod (Bylaw 3.3.1.2). The President is the chief ecumenical officer as outlined in Bylaw 3.3.1.1.2. The President leads the Administrative Team and is supported, with regard to the national office, by the Operations Team (Bylaw 3.5.1.1). These teams assist both the President and the Board of Directors in carrying out their respective oversight, supervision, management, and coordination (Bylaws 3.5.1-2). Reporting Relationships Reports to and is accountable to the President. Serves as a member of the President's Executive Staff, working collaboratively with other OTP staff including the First Vice-President, administrative staff, the Chief Mission Officer, other Synod Officers, and Unit Executives; also interfaces as needed with Synod congregations, members, districts, schools, universities, seminaries, other institutions and/or organizations of the Synod. Position Summary Essential Job Functions • Serves as convention coordinator for the Synod Convention carrying out planning, organization, and implementation of national convention and the installation service; • Responds to inquiries on behalf of the President, as needed. • Works behind the scenes to solve problems, mediate disputes, and deal with issues before they need to come to the President. • Serves as advisor to the President in areas of expertise, assisting him in carrying out the goals, functions, and strategies of the President's Office. • Plans, participates, and attends meetings of the President and other advisors, as requested by the President. • Assists the President in his responsibilities and roles with various committees, board meetings, task forces, district visitations, making board/commission appointments and/or nominations, hiring approvals, etc. • Coordinates President's review and approval of requested event speakers; • Assists in the annual Synod budget development process. • Oversees publication of quarterly Free to be Faithful newsletter. • Conducts research, gathers information, prepares presentation and reports for internal and external audiences on behalf of the President, as assigned; • Participates with other presidential staff persons in the operation of the Office of the President. • Completes special projects of the President's office, as assigned; Education and Experience • Active, in good standing, member in an LCMS congregation. • Good understanding of and faithful to the Holy Scriptures and Lutheran Confessions and completely and evangelically supportive of the doctrinal position of the LCMS. • Advanced academic or professional degree, preferred • Proven skill and working knowledge of sound administration procedures. • At lease five years experience working in a team setting, preferably in a church, school or district setting. • Superior written and oral communications skills. • Above average ability to be sensitive to the needs of people. • Significant knowledge of the structure and polity of the Synod. Competencies (Knowledge, Skills and Abilities) • Superior skills in reading, writing, and reasoning • Excellent verbal communication skills with colleagues, constituents, partners, and stakeholders • Competent diplomatic and hospitality skills • Experience in budget development and management, preferred • The ability to exercise and promote confidentiality and security connected with the Office of the President. • Ability to handle moderate to high levels of stress. • Organized and detail orientated • Adaptable, comfortable with frequent change • Self-starter, able to accomplish goals/tasks without daily supervision • Able to juggle multiple projects and deadlines at the same time • Able to stay calm under pressure • Travel as required by the President with the possibility of working extended schedules as necessary. Supervisory Responsibility NONE

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description: The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical. Responsibilities include: Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed Creating Word, Excel and PowerPoint files that adhere to company identity and document standards Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database Preparing monthly billing letters and following up with NERA billing team and clients Organizing case documents and preparing materials for internal and client meetings Managing Outlook calendars Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries Preparing, reconciling and tracking expense reporting and reimbursement Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones. Respond to service requests, inquiries and complaints over the phone or in person. Contact and communicate with management, and Department Directors to obtain staffing orders. Organize the communication and the distribution of all orders and travel request. Communicate issues or client process changes to senior management staff. Qualifications Qualifications Requirements: Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence Excellent Communication skills are a must. Proficient at data entry. Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook Excellent communications and proofreading skills; attention to detail Project management experience Outstanding client interaction and interpersonal skills Good judgement and ability to solve problems independently and discreetly Ability to maintain composure in stressful situations Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment Bachelor's degree preferred Additional Information All your information will be kept confidential according to EEO guidelines.

We are seeking an Executive Assistant (EA) to provide high-level administrative and analytical support to the Chief Financial Officer (CFO). This role goes beyond traditional administrative duties and requires a proactive, detail-oriented professional who can manage complex tasks, analyze data, and ensure seamless operations for the CFO. The ideal candidate is attentive, highly organized, dependable, discreet, and capable of working in a fast-paced environment with changing priorities. Additionally, the candidate must work with minimal supervision and demonstrate exceptional written and verbal communication skills. Executive Support Serve as the primary point of contact for the CFO, managing communications and ensuring timely responses. Manage the CFO s calendar, including scheduling meetings, coordinating travel, and handling logistics. Prepare and organize materials for meetings, presentations, and reports. Anticipate the CFO s needs and proactively address issues before they arise. Analytical & Data Support Assist with financial data analysis, reporting, and spreadsheet management. Compile, review, and summarize data for decision-making purposes. Support the CFO in preparing budgets, forecasts, and performance metrics. Operational Excellence Coordinate communication between the CFO and internal/external stakeholders. Ensure confidentiality of sensitive information and maintain discretion at all times. Handle expense reporting, invoice processing, and other financial administrative tasks. Flexibility & Availability Be available outside standard business hours for urgent matters or time-sensitive projects. Adapt to changing priorities and deadlines with professionalism and efficiency. Core Competencies Adaptability: Thrives in a fast-paced environment and adjusts quickly to changing priorities. Initiative: Proactively identifies opportunities for process improvement and takes action. Continuous Learning: Demonstrates curiosity and a commitment to professional growth; willingness to learn and initiate new and improved processes. Problem-Solving: Approaches unfamiliar situations and challenges with creativity and resourcefulness. Business Acumen: Understands organizational priorities and applies sound judgment in decision-making. Self-Motivation & Organization: Action-oriented with the ability to create a task list and execute it with little supervision. Efficiency: Works quickly without compromising quality. Collaboration: Builds strong relationships across teams and communicates effectively. Professionalism: Maintains discretion, integrity, and a positive attitude at all times. Required Skills & Qualifications Minimum 5+ years supporting C-Suite Executives in an EA role, preferably in finance or corporate leadership. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), data analysis tools, and financial reporting systems. Strong analytical skills for working with numbers, spreadsheets, and interpreting data. Excellent written and verbal communication skills. Exceptional time management, prioritization, and attention to detail. Ability to anticipate needs, identify issues, and implement solutions independently. Willingness to learn and initiate new and improved processes. Ability to pass a drug test and background check. Excellent verifiable references. Preferred Qualifications Bachelor s degree in Business Administration, Finance, or related field. Experience in a corporate finance environment or supporting a CFO. Familiarity with financial statements and terminology. #americo

The Executive Assistant will provide comprehensive administrative and strategic support to the CEO of a dynamic manufacturing company. This role serves as a trusted partner to the CEO, managing complex schedules, facilitating communication across all levels of the organization, and ensuring the efficient operation of the executive office. Key Responsibilities Executive Support & Calendar Management • Manage and prioritize the CEO's complex calendar, scheduling meetings, appointments, and travel arrangements with discretion and foresight • Anticipate scheduling conflicts and proactively resolve issues before they arise • Coordinate executive meetings including agenda preparation, material compilation, and follow-up action items • Screen and prioritize incoming communications, determining urgency and appropriate response channels Communication & Liaison • Serve as primary point of contact between the CEO and internal/external stakeholders • Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO • Facilitate communication flow between the CEO and senior leadership, plant managers, and department heads • Manage confidential and sensitive information with the highest level of discretion Meeting & Event Coordination • Organize and coordinate executive leadership meetings, board meetings, and company-wide events • Prepare detailed meeting materials, presentations, and briefing documents • Attend meetings as needed to capture action items and ensure timely follow-through • Coordinate site visits to manufacturing facilities and vendor locations Project Management & Special Initiatives • Lead and support special projects as assigned by the CEO • Track progress on key initiatives and provide status updates • Conduct research and analysis to support strategic decision-making • Coordinate cross-functional teams to execute CEO priorities Operational Excellence • Manage expense reports, invoices, and budget tracking for the executive office • Maintain organized filing systems for both digital and physical documents • Develop and implement processes to improve efficiency in the executive office • Coordinate travel logistics including complex domestic and international itineraries Requirements • Bachelor's degree or equivalent experience • 3-5+ years of experience supporting C-level executives, preferably in manufacturing or industrial sectors • Exceptional organizational skills with ability to manage multiple priorities simultaneously • Strong written and verbal communication skills • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Demonstrated ability to handle confidential information with discretion • Professional demeanor with strong interpersonal skills Preferred: • Experience in manufacturing, industrial, or production environments • Familiarity with ERP systems and project management software • Knowledge of manufacturing processes and terminology • Experience coordinating board meetings and investor relations activities Key Competencies • Proactive problem-solving and critical thinking • Exceptional attention to detail and accuracy • Ability to work independently with minimal supervision

About COCA The Center of Creative Arts (COCA) is one of the nation's premier multidisciplinary arts organizations-a hub for creativity, education, and community engagement in St. Louis. COCA's mission is to enrich lives and build community through the arts, nurturing the next generation of creative leaders. The Opportunity COCA seeks an Executive Assistant who thrives in a fast-paced, mission-driven environment. This role is ideal for a proactive professional with exceptional organizational and communication skills who enjoys being at the center of an organization's leadership and impact. You'll serve as the right hand to the President & CEO-supporting executive operations, Board relations, and strategic initiatives-while connecting across every department of COCA. Key Responsibilities Provide high-level administrative and project management support to the President & CEO. Serve as a professional representative of the President in all interactions with staff, partners, and the Board. Manage complex calendars, meetings, travel arrangements, and communications. Research, prioritize, and follow up on issues and opportunities, often of a confidential nature. Support Board of Directors activities, including scheduling, preparing materials, drafting minutes, and coordinating meetings. Prepare presentations, reports, and correspondence to advance organizational goals. Partner across departments to manage special projects and cross-functional initiatives. Foster a positive and collaborative work culture throughout COCA. Qualifications Bachelor's degree or equivalent professional experience. 7-10+ years of experience supporting senior executives or executive leadership. Mastery of Microsoft Office Suite and Adobe Acrobat; experience with CRM systems (Blackbaud a plus). Exceptional organizational skills, attention to detail, and ability to manage multiple priorities. Strong interpersonal skills and the ability to work effectively with a diverse community of staff, Board members, and external partners. High emotional intelligence, discretion, and professionalism in handling sensitive information. Commitment to COCA's values of Diversity, Equity, Inclusion, and Access. Why You'll Love Working at COCA Join a vibrant, creative community passionate about the transformative power of the arts. Hybrid work flexibility (per COCA's Remote & Hybrid Policy). Opportunity to engage directly with executive leadership and the Board. Inclusive environment that values innovation, collaboration, and growth.

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

Senior Executive Assistant Department: Administration Reports To: Chief Executive Officer Created Date: Dec. 2013 FLSA Status: Non-Exempt Revised Date: January 2026 Schedule: Full-time Category: Onsite/in-person Position Summary The Senior Executive Assistant serves as a trusted partner to the CEO, providing high-level executive support, while owning the organization's accounts payable function. This role ensures the smooth coordination of executive operations, board support, and financial workflows. This position manages sensitive financial and organizational information, supports Board of Directors operations, and works closely with leadership to ensure accuracy, accountability, and professionalism across executive and financial processes. A high level of discretion, integrity, and executive presence is required. Essential Duties and Responsibilities Provide high level administrative support to the CEO, including complex scheduling, coordination, meeting preparation, and executive correspondence. Serve as a central coordination point between the CEO, executive team, departments, and external partners. Prepare reports, presentations, talking points, and leadership materials as needed. Support organizational initiatives and special projects led by the CEO. Coordinate all logistics for Board of Directors meetings, including scheduling, agendas, board packets, minutes, and official records Maintain organized, confidential board and governance files. Support preparation of board reports and materials. Serve as a professional liaison between executive leadership and board members. Handle sensitive organizational, financial, and personnel-related information with the highest level of discretion. Support leadership with document management, contract organization, and executive workflows. Assist with internal communications and leadership coordination. Assist with grant coordination support, leadership reporting, and special projects. Own all accounts payable processes. Maintain accurate AP records and documentation in alignment with financial policies and audit standards. Monitor organizational credit cards and support expense documentation and reconciliation. Support month-end close processes, financial tracking, and reporting in collaboration with finance leadership. Assist with audit preparation and financial documentation requests. Support insurance documentation preparation and financial record management. Perform other duties as assigned in support of the Office of the CEO. Competencies High level of integrity, discretion, and emotional intelligence. Strong executive presence and professionalism Exceptional organization and follow-through Ability to manage sensitive information and shifting priorities Strong written and verbal communication Comfortable working closely with executive leadership and board members. Qualifications 3 + years supporting senior leadership or executive teams Experience supporting Board of Directors operations Strong administrative and coordination background 2+ years of accounts payable experience Experience in healthcare, nonprofit, or mission-driven environments preferred Education and Experience Associate's degree (A. A.) or equivalent from two-year college or technical school; or a minimum of one year related experience and/or training; or equivalent combination of education and experience. Computer Skills To perform this job successfully, an individual must be proficient in all Microsoft office programs, and the ability to learn and use other software programs as assigned. Certificates, Licenses and Registrations Current valid Kansas Driver's License.