Executive staff assistant vs executive administrator

The differences between executive staff assistants and executive administrators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both an executive staff assistant and an executive administrator. Additionally, an executive staff assistant has an average salary of $58,792, which is higher than the $52,855 average annual salary of an executive administrator.

The top three skills for an executive staff assistant include powerpoint, provides administrative support and travel arrangements. The most important skills for an executive administrator are powerpoint, customer service, and expense reports.

Executive staff assistant vs executive administrator overview

	Executive Staff Assistant	Executive Administrator
Yearly salary	$58,792	$52,855
Hourly rate	$28.27	$25.41
Growth rate	-8%	-8%
Number of jobs	158,577	141,235
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 62%	Bachelor's Degree, 54%
Average age	49	49
Years of experience	4	4

What does an executive staff assistant do?

Executive Administrative Assistants are skilled employees who serve as the administrative point of contact between executives of an organization and internal or external clients. These assistants must perform a variety of administrative tasks such as taking messages, routing correspondence, and handling the requests of executives. They are required to maintain a diary to arrange meetings and appointments as well as provide reminders to the executives. Executive Administrative Assistants must also monitor their office supplies while developing an efficient system to keep and file documents.

What does an executive administrator do?

An executive administrator is responsible for assisting the senior management staff in planning strategies and analyzing business decisions to achieve the company's goals and objectives. Executive administrators schedule meetings and handle appointments, as well as helping with the implementation of training and programs for the employees to reach their maximum operational potential and increase productivity to meet projects' demands and ensure the highest customer satisfaction. They must have exceptional time-management and organizational skills, especially on performing administrative and clerical duties as needed, as well as excellent communication skills to respond to clients' inquiries, concerns, and requests.

Executive staff assistant vs executive administrator salary

Executive staff assistants and executive administrators have different pay scales, as shown below.

	Executive Staff Assistant	Executive Administrator
Average salary	$58,792	$52,855
Salary range	Between $28,000 And $122,000	Between $35,000 And $77,000
Highest paying City	New York, NY	Seattle, WA
Highest paying state	New York	New York
Best paying company	Citi	JPMorgan Chase & Co.
Best paying industry	-	Technology

Differences between executive staff assistant and executive administrator education

There are a few differences between an executive staff assistant and an executive administrator in terms of educational background:

	Executive Staff Assistant	Executive Administrator
Most common degree	Bachelor's Degree, 62%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Executive staff assistant vs executive administrator demographics

Here are the differences between executive staff assistants' and executive administrators' demographics:

	Executive Staff Assistant	Executive Administrator
Average age	49	49
Gender ratio	Male, 29.8% Female, 70.2%	Male, 14.8% Female, 85.2%
Race ratio	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%
LGBT Percentage	10%	10%

Differences between executive staff assistant and executive administrator duties and responsibilities

Executive staff assistant example responsibilities.

Manage VIP pipelines, acknowledge visitors and support with special projects include research and events and dealing with clients.
Compile, manage and organize travel and expense reports processing and submitting reports using PeopleSoft for reimbursement.
Design and maintain a SharePoint site for the headquarters readiness office.
Design and create SharePoint site for CIO to improve document tracking and to provide a document repository for authoritative items.
Generate in-depth presentations using PowerPoint.
Perform operational administrative/clerical work (payroll, inventory control )

Executive administrator example responsibilities.

Manage grant funding from NIH, HRSA, and private foundations.
Manage on-site nursing services deliver to patients; oversee billing and supervise on-site personnel.
Manage day-to-day human resource functions: maintain HRIS database, conduct new employee orientation, and benefits administration.
Manage 200 staff personnel (145 FTE's), consisting of 15 classifications, two unions and exempt personnel.
Develop twitter marketing landing pages, manage and maintain social marketing sites, blogs, and constant contact marketing efforts.
Achieve JCAHO accreditation for ambulatory care facilities.

Executive staff assistant vs executive administrator skills

Common executive staff assistant skills

PowerPoint, 14%
Provides Administrative Support, 9%
Travel Arrangements, 7%
Meeting Minutes, 6%
Logistics, 6%
Office Equipment, 5%

Common executive administrator skills

PowerPoint, 10%
Customer Service, 9%
Expense Reports, 7%
Office Procedures, 6%
Payroll, 5%
Data Entry, 5%

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Executive Staff Assistant
Executive Staff Assistant vs Executive Administrator

Updated January 8, 2025

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