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  • Administrative Operations Specialist

    Oklahoma State University 3.9company rating

    Operations coordinator job in Stillwater, OK

    Campus OSU-Stillwater Contact Name & Email Michele Young, ************************* Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $17.00 - $23.00 Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by Dec 31, 2025 to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position The Administrative Operations Specialist is a supportive and cooperative team member providing human resources and administrative service to the Department of Wellness - Sponsored Programs (DOWSP) and Student Accessibility Services (SAS) administration, staff, and students. The responsibilities of the Specialist are to assist and coordinate the implementation of personnel related services, such as timekeeping, leave reporting, payroll, position classifications, recruitment, and onboarding of new employees. The Specialist assists in recruitment and new hire processes including, but not limited to, creating/updating position descriptions and posting of vacancies, and preparing letters of offer, all while acting as liaison between the DOWSP team and the Department of Wellness' Assistant Director of Business Operations. Provides Specialized (Programmatic specific) administrative support to DOWSP employees for the successful operation of multiple, diverse grants and contracts serving individuals across the state of Oklahoma. Develops and maintains/updates DOWSP HR procedural handbooks and provides HR & travel training assistance as needed to current and new staff (ex: Banner system - completing and submitting timesheets, leave reports; AIRS system - travel requests, etc.). Processes travel requests and reimbursements using the AIRS system. Initiates and completes travel processes, and assists with all travel arrangements (hotels, airfare, rental cars, conference registrations, etc.) for DOWSP personnel, stakeholders/partners as needed. Proficiently uses OSU systems and forms and effectively communicates relevant Human Resources/personnel information to the DOWSP team. Serves as financial back-up when needed. This entails entering requisitions into OK Corral and processing invoices and change orders for the Accessibility Programs (ABLE Tech) section of the organization. Corresponds with employees, vendors, Purchasing, Fiscal Manager, and Accounting in connection with the OK Corral processes. Creates CVIs for Student Accessibility Services interpreting services. Verifies Pcard purchases of ABLE Tech staff and signing off as accountant for those purchases. Enters all invoices paid, Pcard purchases, as well as CVIs onto the appropriate commitment logs. Will be cross-trained and provide back-up coverage on support processes as necessary. All other duties as assigned. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of progressive administrative experience. Post-secondary education may be substituted for experience (1 year of education: 1 year of experience). Certifications, Registrations, and/or Licenses: Completion of Ambassador Program and/or Leadership Development after hire is required (approximately 10 hours per year). Skills, Proficiencies, and/or Knowledge: Ability to lift up to 10lbs. Ability to efficiently handle multiple job assignments, with high levels of productivity, in a rapidly changing environment. Maintains confidences and protects security of operations by keeping information confidential and secure. Good working knowledge of Microsoft Word and Excel. Acquisition of Notary Public after hire is required. Good verbal and written communication skills as well as the ability to work with a team are necessary for this position. Preferred Qualifications Bachelor's Business, Finance/Accounting or other related field Related experience at OSU. Knowledge of Human Resources Policies and Procedures. Certifications, Registrations, and/or Licenses: Completion of Ambassador Program and/or Leadership Development Program
    $17-23 hourly Easy Apply 30d ago
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  • Quality Operations Specialist

    Welbehealth

    Operations coordinator job in Oklahoma City, OK

    WelbeHealth PACE helps seniors stay in their homes and communities by providing medical care and community-based services. We believe in going the extra mile and aim to make a genuine difference in our participants' lives. Under the supervision of the Quality Operations Director (QOD), the Quality Operations Specialist is accountable for the maintenance and oversight of the WelbeHealth Quality Operations (QO) program. This role monitors staff compliance with state and federal regulations and WelbeHealth policies and procedures, as well as coordinates WelbeHealth audits **Essential Job Duties:** + Collaborate with the QOD on the development of Quality Improvement (QI) Program initiatives and priorities + Serve as a primary resource for QO Coordinators to ensure accurate application of quality policies and procedures + Coordinate messaging for the QO team, including maintenance of email inboxes and other communication platforms + Collect, analyze, and generate reports for regulatory QO department data including that specified in the QI plan, HPMS, and required by state and federal regulations + Assist with auditing and ensuring timely completion of all regulatory requirements + Gather universe data elements for PACE and mock audits, and support data requests during audits + Complete investigations and notifications, along with the grievances, appeals, and HPMS processes as needed **Job Requirements:** + Bachelor's degree in a relevant field; master's degree in relevant field preferred; professional experience of five (5) years may be substituted + Minimum of two (2) years of work experience in QI in a healthcare setting + Experience and knowledge of healthcare compliance, including PACE-specific program compliance; PACE experience is highly desired + Experience with managing data and conducting analyses using productivity suite software, including complex spreadsheets + Extensive Microsoft Office Suite, Smartsheet, and Health Information Management experience + Highly motivated, self-directed, able to execute tasks in a quickly changing environment, and able to make sound decisions in emergency situations **Benefits of Working at WelbeHealth:** Apply your expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for. + Standard business working hours + Full medical, dental, and vision insurance, beginning day one + Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days + And additional benefits Salary/Wage base range for this role is $68,640 - $89,535 / year + Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications. Compensation $68,640-$89,535 USD **COVID-19 Vaccination Policy** At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations. **Our Commitment to Diversity, Equity and Inclusion** At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law. **Beware of Scams** Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to ****************************
    $68.6k-89.5k yearly Easy Apply 5d ago
  • Transportation Operations Specialist

    PCSI 4.2company rating

    Operations coordinator job in Oklahoma City, OK

    We're looking for a subject matter expert in ground transportation to support operations on an Air Force base; **Air Force veterans and others with DoD transportation experience are ideal for this role!** Transportation Operations Specialist oversees certification, training, and operations records on our ground transportation and fleet operations. The Transportation Operations Specialist serves as the sole certification authority and Commercial Motor Vehicle Examiner, administering vehicle licensing exams for Air Force personnel. Maintaining and analyzing operator records and dispatch operations is a big part of this role to resolve discrepancies, prepare reports, and use data to improve processes and training gaps. The Transportation Operations Specialist also develops and conducts compliance training on vehicle safety, hazardous materials handling, and transportation operations for PCSI's employees. This role is also called **Training, Validation, Operations Evaluator (TVO-E).** This position is based on Tinker Air Force Base near Oklahoma City, OK. **Typical hours are Monday-Friday 7:00am-4:00pm, with occasional schedule flexibility needed.** **Benefits Include:** + Annual bonus of up to 6%. + 21 days of PTO per year, in addition to all federal holidays. + Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier. + 401k plan with matching on contributions up to 6%. **Who We Are:** PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, and partnerships. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life's journey is at the heart of what we do. **What You'll Do as Transportation Operations Specialist:** + Serve as Tinker's sole certification authority for commercial drivers in the areas of tractor/trailer combination, bus, and fuel tankers. + Administer written exam and hand-on performance exam to drivers. + Safeguard exam material pertaining to AFI 24-301. + Abide by the AFQTP 24-3-200 operation. + Develop and administer curriculum and testing material pertaining to ground transportation, training, validation, and operations. + Prepare, analyze and validate operations and licensing reports for audit, deficiencies, and compliance. Assist Ground Transportation Manager in their absence and/or with administrative functions. + May be appointed as the Nuclear Certified Equipment program manager for PCSI fleet. + May attend meetings and/or training (both on and off base). + May provide training to PCSI employees (licensing, dispatch, vehicle, and vehicle safety). + Act as Vehicle trainer/non-licensing certifier to licensed PCSI Employees. + Act as Airfield Driving Program Manager and provide flight line training to PCSI Employees. + Conduct briefings to Vehicle Control Officials and customers. + May create, change, or update employee schedules to accommodate testing and training. **Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.** **What You'll Need:** + High school diploma or GED required. + Minimum of two (2) years prior experience in operation of Class A Vehicles/HazMat required. + Class A Commercial Driver's License with Hazmat endorsement required. + Experience in DoD transportation OR license validation and operations records required, combination of both preferred. + CCAF (Community College of the Air Forces) A.A.S. Transportation degree preferred. **Knowledge, Skills and Abilities:** + Knowledge of PC functions and software. + Proficient in the Online Vehicle Interactive Management System and Management Internal Control Toolkit. + Knowledge of Air Force policy and directives pertaining to licensing, official use, training programs, and forms. + Operation of windows applications, MS Word, MS Excel, and related applications. + Ability to read and interpret testing material. + Ability to conduct training sessions for individuals or groups of employees and provide additional guidance as needed. + Ability to maintain confidentiality in all aspects of the job. + Ability to maintain continual attention to detail in developing and proof-reading testing materials. + Ability to interact and communicate with individuals at all levels of the organization. + Ability to work well under pressure, multi-task and handle multiple priorities **Other Requirements:** + Ability to pass criminal, drug, and driving screening. + Ability to work outside in inclement weather as needed and be exposed to various dirt, debris, and odors. + Ability to work any time or day of the week, including weekends and holidays. + Ability to be on call after hours and handle emergency calls. + Possess a valid driver's license and maintain a good driving record. + If required, ability to obtain and maintain security clearance and base access to assigned site(s). + Must be able to obtain National Agency Check (NAC). **All veterans and/or persons with all types of disabilities are strongly encouraged to apply!** **Qualifications** **Education** **Required** + High School or better **Licenses & Certifications** **Required** + Class A Commercial DL **Experience** **Required** + 2 years: Experience in operation of Class A vehicles with hazmat **Preferred** + Military and/or Air Force experience Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.
    $42k-67k yearly est. 60d+ ago
  • Southeast Regional Coordinator

    Oklahoma State Government

    Operations coordinator job in Oklahoma City, OK

    Job Posting Title Southeast Regional Coordinator Agency 309 DEPARTMENT OF EMERGENCY MANAGEMENT Supervisory Organization OEM Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation NOTE: This Job will hire for the entry level J12A with the Salary change up to $72,391.00 based on education and experience Position Summary Under the direction of the Regional Coordinator Team Lead, the Regional Coordinator performs a full range of professional duties involving consultative services, technical planning expertise, and emergency assistance to local and tribal jurisdictions to promote organization and discipline in the event of a disaster or emergency. The primary role of this position is to support local and tribal entities in emergency management programs. Additionally, this position supports the State Emergency Operations Center with emergency response both in the office and in the field. This position will primarily operate in the field across Oklahoma. Typical Functions Work with FEMA Program Delivery Managers, FEMA Specialists, and the OEM Divisions of Recovery, Resilience, Individual Assistance and Finance to assist in administering all grant programs across the agency. Provide customer service, providing meetings with applicants along with FEMA personnel during a FEMA Presidential Declaration; organizes documentation regarding local resources and capabilities. Assist local, tribal, and state personnel conducting all Damage Assessments after disaster events. Support and document training and exercises. Collect documentation and assist with Fire Management Assistance Grants. During recovery field operations, assist with the FEMA grants program which includes the initial exploratory calls, applicant Recovery Scoping Meetings, documentation preparation, project development, assist with state permits, ensure the grant meets the federal required review process to grant obligation and attend the Recovery Transitional Meetings. Conduct small project validations with state, local, and tribal entities and helps to close projects. Provide technical assistance for software programs such WebEOC, FEMA Grants Portal, OKEMGrants, FEMAGo, and ARCGIS products and other applications as required. Provide technical assistance for functions including Advance of Funds, Alternate Projects, Improved Projects, Quarterly Reports, Time Extensions, Project change of Scope of Work, Large Project Close Out Requests. May be activated in various roles in the State Emergency Operations Center and/or in the field. · Provide technical planning expertise and assistance to state, local, and tribal jurisdictions on all phases of emergency management. · Assist local political subdivisions in developing and/or updating local Emergency Operations Plans (EOP's) and Standard Operating Procedures (SOP's); assists jurisdictions in evaluating the effectiveness and efficiency of EOP's, programs, and the performance of emergency management offices in accordance with state and federal standards. · Serve as a liaison to local and tribal jurisdictions for state emergency resources during disaster operations. · Assist local and tribal jurisdictions in developing Regional Strategic Plans to identify capability gaps and how to best close those gaps. · Meet with local and tribal officials and groups to explain the purposes and functions of disaster recovery planning and program implementation; assists state and local officials with specific disaster recovery related problems and issues. · Meet with local and tribal officials and groups to explain the purposes and functions of hazard mitigation planning and program implementation; assists state, local, and tribal officials with specific hazard mitigation related problems and issues. · Work with local and tribal governments to determine training, exercise, and planning needs. Coordinate training in basic emergency management skills; performs public relations activities in addressing private and public groups and obtaining voluntary cooperation and participation of government officials. Serve as a Duty Officer on a rotating basis. Other duties as assigned. Education and Experience Education and experience requirements for this position consist of a bachelor's degree in business, public administration, emergency management, or urban planning, or an equivalent combination of education and experience, substituting one year of experience in a technical capacity in emergency preparedness planning or emergency management operations, or in public assistance or disaster recovery operations at the local, state or federal level for each year of the required education. Preferences Prior completion of Department of Homeland Security NIMS training courses. Prior completion of any FEMA L or G level planning courses. Prior experience in providing support during activation of an Emergency Operations Center. Knowledge, Skills, and Abilities Knowledge of state, federal, military, tribal, and civilian emergency response resources; of local and county concerns in emergency planning; of emergency response programs; of means of minimizing property damage and human discomfort once a disaster has occurred. Strong working knowledge of the principles and practices of program planning and project implementation. Maintains understanding of the theory, principles, techniques, and practices of disaster organization and preparedness; of public administration principles and practices; of state and federal laws, rules and regulations pertaining to disaster recovery and assistance; of training techniques; and of charting and report writing. Proven ability to evaluate emergencies and adopt effective courses of action; to analyze and communicate emergency response advice to local officials; to encourage local compliance with state and federal emergency response guidelines. Proven ability to gather information from printed and other recorded sources; to establish and maintain effective working relationships with others; to present ideas and facts clearly and concisely; to plan, coordinate, and promote various programs; to encourage citizen cooperation with disaster planning and relief efforts. Proven ability to develop practical plans and exercises; to test and evaluate response and recovery from natural hazards; to prepare and review complex reports; to anticipate, identify, and resolve problems; to maintain order among groups in emergency situations. Skilled in the use of Microsoft Office software including Word, Excel, and Outlook. Special Requirements Must be able and willing to perform all job-related travel in-state and out-of-state when necessary, including overnight travel. Percentage of travel time: >75%. Applicants must possess a valid Oklahoma Driver's license at time of appointment and be willing and able to perform all job-related travel associated with this position; have and maintain the physical and mental stamina required to perform the work and to accept the physical discomforts and/or dangers associated with the work, including work under conditions of heavy physical exertion, extreme heat, smoke or dust, and to lift and carry heavy objects; and be willing to be on call twenty-four hours a day. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact
    $72.4k yearly Auto-Apply 39d ago
  • Southwest Regional Coordinator

    State of Oklahoma

    Operations coordinator job in Oklahoma City, OK

    Job Posting Title Southwest Regional Coordinator Agency 309 DEPARTMENT OF EMERGENCY MANAGEMENT Supervisory Organization OEM Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation NOTE: This Job will hire for the entry level of this specific job, J12A with the Salary change of up to $72,391.00 based on education and experience Position Summary Under the direction of the Regional Coordinator Team Lead, the Regional Coordinator performs a full range of professional duties involving consultative services, technical planning expertise, and emergency assistance to local and tribal jurisdictions to promote organization and discipline in the event of a disaster or emergency. The primary role of this position is to support local and tribal entities in emergency management programs. Additionally, this position supports the State Emergency Operations Center with emergency response both in the office and in the field. This position will primarily operate in the field across Oklahoma. Typical Functions * Work with FEMA Program Delivery Managers, FEMA Specialists, and the OEM Divisions of Recovery, Resilience, Individual Assistance and Finance to assist in administering all grant programs across the agency. * Provide customer service, providing meetings with applicants along with FEMA personnel during a FEMA Presidential Declaration; organizes documentation regarding local resources and capabilities. * Assist local, tribal, and state personnel conducting all Damage Assessments after disaster events. * Support and document training and exercises. * Collect documentation and assist with Fire Management Assistance Grants. * During recovery field operations, assist with the FEMA grants program which includes the initial exploratory calls, applicant Recovery Scoping Meetings, documentation preparation, project development, assist with state permits, ensure the grant meets the federal required review process to grant obligation and attend the Recovery Transitional Meetings. * Conduct small project validations with state, local, and tribal entities and helps to close projects. * Provide technical assistance for software programs such WebEOC, FEMA Grants Portal, OKEMGrants, FEMAGo, and ARCGIS products and other applications as required. * Provide technical assistance for functions including Advance of Funds, Alternate Projects, Improved Projects, Quarterly Reports, Time Extensions, Project change of Scope of Work, Large Project Close Out Requests. * May be activated in various roles in the State Emergency Operations Center and/or in the field. * Provide technical planning expertise and assistance to state, local, and tribal jurisdictions on all phases of emergency management. * Assist local political subdivisions in developing and/or updating local Emergency Operations Plans (EOP's) and Standard Operating Procedures (SOP's); assists jurisdictions in evaluating the effectiveness and efficiency of EOP's, programs, and the performance of emergency management offices in accordance with state and federal standards. * Serve as a liaison to local and tribal jurisdictions for state emergency resources during disaster operations. * Assist local and tribal jurisdictions in developing Regional Strategic Plans to identify capability gaps and how to best close those gaps. * Meet with local and tribal officials and groups to explain the purposes and functions of disaster recovery planning and program implementation; assists state and local officials with specific disaster recovery related problems and issues. * Meet with local and tribal officials and groups to explain the purposes and functions of hazard mitigation planning and program implementation; assists state, local, and tribal officials with specific hazard mitigation related problems and issues. * Work with local and tribal governments to determine training, exercise, and planning needs. Coordinate training in basic emergency management skills; performs public relations activities in addressing private and public groups and obtaining voluntary cooperation and participation of government officials. * Serve as a Duty Officer on a rotating basis. * Other duties as assigned. Education and Experience Education and experience requirements for this position consist of a bachelor's degree in business, public administration, emergency management, or urban planning, or an equivalent combination of education and experience, substituting one year of experience in a technical capacity in emergency preparedness planning or emergency management operations, or in public assistance or disaster recovery operations at the local, state or federal level for each year of the required education. Preferences * Prior completion of Department of Homeland Security NIMS training courses. * Prior completion of any FEMA L or G level planning courses. * Prior experience in providing support during activation of an Emergency Operations Center. Knowledge, Skills, and Abilities * Knowledge of state, federal, military, tribal, and civilian emergency response resources; of local and county concerns in emergency planning; of emergency response programs; of means of minimizing property damage and human discomfort once a disaster has occurred. * Strong working knowledge of the principles and practices of program planning and project implementation. * Maintains understanding of the theory, principles, techniques, and practices of disaster organization and preparedness; of public administration principles and practices; of state and federal laws, rules and regulations pertaining to disaster recovery and assistance; of training techniques; and of charting and report writing. * Proven ability to evaluate emergencies and adopt effective courses of action; to analyze and communicate emergency response advice to local officials; to encourage local compliance with state and federal emergency response guidelines. * Proven ability to gather information from printed and other recorded sources; to establish and maintain effective working relationships with others; to present ideas and facts clearly and concisely; to plan, coordinate, and promote various programs; to encourage citizen cooperation with disaster planning and relief efforts. * Proven ability to develop practical plans and exercises; to test and evaluate response and recovery from natural hazards; to prepare and review complex reports; to anticipate, identify, and resolve problems; to maintain order among groups in emergency situations. * Skilled in the use of Microsoft Office software including Word, Excel, and Outlook. Special Requirements Must be able and willing to perform all job-related travel in-state and out-of-state when necessary, including overnight travel. Percentage of travel time: >75%. Applicants must possess a valid Oklahoma Driver's license at time of appointment and be willing and able to perform all job-related travel associated with this position; have and maintain the physical and mental stamina required to perform the work and to accept the physical discomforts and/or dangers associated with the work, including work under conditions of heavy physical exertion, extreme heat, smoke or dust, and to lift and carry heavy objects; and be willing to be on call twenty-four hours a day. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact
    $72.4k yearly Auto-Apply 39d ago
  • Transportation Operations Specialist

    PCSI Careers

    Operations coordinator job in Oklahoma City, OK

    We're looking for a subject matter expert in ground transportation to support operations on an Air Force base; Air Force veterans and others with DoD transportation experience are ideal for this role! Transportation Operations Specialist oversees certification, training, and operations records on our ground transportation and fleet operations. The Transportation Operations Specialist serves as the sole certification authority and Commercial Motor Vehicle Examiner, administering vehicle licensing exams for Air Force personnel. Maintaining and analyzing operator records and dispatch operations is a big part of this role to resolve discrepancies, prepare reports, and use data to improve processes and training gaps. The Transportation Operations Specialist also develops and conducts compliance training on vehicle safety, hazardous materials handling, and transportation operations for PCSI's employees. This role is also called Training, Validation, Operations Evaluator (TVO-E). This position is based on Tinker Air Force Base near Oklahoma City, OK. Typical hours are Monday-Friday 7:00am-4:00pm, with occasional schedule flexibility needed. Benefits Include: Annual bonus of up to 6%. 21 days of PTO per year, in addition to all federal holidays. Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier. 401k plan with matching on contributions up to 6%. Who We Are: PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, and partnerships. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life's journey is at the heart of what we do. What You'll Do as Transportation Operations Specialist: Serve as Tinker's sole certification authority for commercial drivers in the areas of tractor/trailer combination, bus, and fuel tankers. Administer written exam and hand-on performance exam to drivers. Safeguard exam material pertaining to AFI 24-301. Abide by the AFQTP 24-3-200 operation. Develop and administer curriculum and testing material pertaining to ground transportation, training, validation, and operations. Prepare, analyze and validate operations and licensing reports for audit, deficiencies, and compliance. Assist Ground Transportation Manager in their absence and/or with administrative functions. May be appointed as the Nuclear Certified Equipment program manager for PCSI fleet. May attend meetings and/or training (both on and off base). May provide training to PCSI employees (licensing, dispatch, vehicle, and vehicle safety). Act as Vehicle trainer/non-licensing certifier to licensed PCSI Employees. Act as Airfield Driving Program Manager and provide flight line training to PCSI Employees. Conduct briefings to Vehicle Control Officials and customers. May create, change, or update employee schedules to accommodate testing and training. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What You'll Need: High school diploma or GED required. Minimum of two (2) years prior experience in operation of Class A Vehicles/HazMat required. Class A Commercial Driver's License with Hazmat endorsement required. Experience in DoD transportation OR license validation and operations records required, combination of both preferred. CCAF (Community College of the Air Forces) A.A.S. Transportation degree preferred. Knowledge, Skills and Abilities: Knowledge of PC functions and software. Proficient in the Online Vehicle Interactive Management System and Management Internal Control Toolkit. Knowledge of Air Force policy and directives pertaining to licensing, official use, training programs, and forms. Operation of windows applications, MS Word, MS Excel, and related applications. Ability to read and interpret testing material. Ability to conduct training sessions for individuals or groups of employees and provide additional guidance as needed. Ability to maintain confidentiality in all aspects of the job. Ability to maintain continual attention to detail in developing and proof-reading testing materials. Ability to interact and communicate with individuals at all levels of the organization. Ability to work well under pressure, multi-task and handle multiple priorities Other Requirements: Ability to pass criminal, drug, and driving screening. Ability to work outside in inclement weather as needed and be exposed to various dirt, debris, and odors. Ability to work any time or day of the week, including weekends and holidays. Ability to be on call after hours and handle emergency calls. Possess a valid driver's license and maintain a good driving record. If required, ability to obtain and maintain security clearance and base access to assigned site(s). Must be able to obtain National Agency Check (NAC). All veterans and/or persons with all types of disabilities are strongly encouraged to apply!
    $41k-65k yearly est. 60d+ ago
  • Operations Associate Full Time

    Metroshoe Warehouse

    Operations coordinator job in Oklahoma City, OK

    Job Description Job Title: Full-Time Operations Associate Starting Wage: $15/hr. About Us:At MetroShoe Warehouse, we pride ourselves on delivering exceptional service and quality products to our customers. We are committed to creating a diverse and inclusive environment for our employees. Position Overview:We are seeking dedicated and hardworking Operations Associates to join our team at our Distribution Center. This full-time role offers flexible scheduling, competitive pay, benefits and a generous employee discount. Hours of Operation: Monday-Friday: 8 AM - 9 PM Saturday: 10 AM - 7 PM Sunday: 11 AM - 6 PM Full-Time Benefits: Health Insurance Dental and Vision Insurance 401K Plan Paid Time Off Flexible Schedules 40-50% Employee Discount for you and your immediate family Key Responsibilities: Unload, sort, and distribute daily incoming freight according to company processes. Receive, inspect, and document all discrepancies with incoming freight and report them to Accounting. Pick, pack, and process daily transfer orders to replenish store inventories. Handle daily sales orders, including picking, packing, and shipping online and Amazon orders. Process all incoming online customer returns. Maintain workplace cleanliness and organization. Qualifications: Strong attention to detail and organizational skills. Ability to work in a fast-paced environment. Excellent communication skills. Must pass pre-employment drug screening. Equal Opportunity Employer:We are proud to be an equal opportunity employer and are committed to creating a diverse workforce. Job offers are contingent upon passing a drug test. If you require assistance or accommodation due to a disability, please contact the nearest MetroShoe Warehouse location, which can be found at ***************************
    $15 hourly 5d ago
  • Giving Operations Specialist

    Lifechurch.Tv 4.3company rating

    Operations coordinator job in Edmond, OK

    The Giving Operations Specialist is primarily responsible for supporting the day-to-day operations of Life.Church's giving systems across multiple platforms. This role focuses on accurate data entry and processing, executing routine audits and verifications, and assisting with giver support while coordinating with technical teams to address system needs. The Giving Operations Specialist utilizes their skillset to deliver outcomes that align with the direction of their team to further Life.Church's mission and to reach people for Christ. At Life.Church, we exist to lead people to become fully devoted followers of Christ. It's been our mission since 1996 and has guided us every day. Leading people isn't just an expectation; it's a necessity. It's a cornerstone of our culture. That's why we're always seeking leaders-leaders like you-to bring your skills to life. We are one church meeting in multiple locations, and we want to help you become the person God made you to be. What You'll Do Partner with our data team to provide accurate weekly giving reports Maintain accurate and secure Giver records for both Life.Church and YouVersion Lead the preparation of Giving Statements at year-end Perform routine audits for both Life.Church and YouVersion Monitor giving reports provided to leadership and flag data issues Ensure record completeness for advantaged giving and provide acknowledgements Maintain policy documentation with proper IRS citations and sources Partner with technical teams regarding database and systems projects Provide exceptional secondary customer service for both Life.Church and YouVersion Givers Partner with the team on daily ticket support Partner with the Campus Giving Specialist on weekend giving and campus support Provide additional weekend or holiday coverage as needed Assist with solving complex giver issues as needed Skills Needed to Succeed Detail-oriented with exceptional organizational skills and follow-through Strong analytical abilities with a knack for identifying discrepancies and solving complex problems Proficient in database management and comfortable learning new technical systems Joyfully and passionately provide excellent customer service Ability to self-motivate, make independent decisions, and solve problems A gifted communicator; in writing, on the phone, and in person Maintains flexibility to adapt to changes and take on new responsibilities as the organization grows Ability to collaborate with others and work independently Ability to coordinate project activities, track progress, and deliver timely updates to leaders High School Diploma or GED 2-4 years of related work experience in operations or administration roles Benefits We Offer・ Paid parental leave, including maternity, paternity, and adoption leave.・ Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons. ・ Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health. ・ Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase. ・ Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.・ Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.・ Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn't stop there-the more years on staff, the greater the investment! ・ $160 annually in development dollars for team members to invest in their professional growth. ・ Casual dress and work environment.・ And much more! Our Beliefs, Culture, and Commitment to DiversityAt Life.Church, every staff member, and intern is a minister and is expected to engage in the church's ministry fully. We consider ministry readiness and an individual's capacity to represent Life.Church's beliefs as a minister during the selection process for all staff and intern positions. An essential function within every position held by a staff member or intern at Life.Church is to uphold and represent the beliefs of Life.Church. Learn more about what we believe at Life.Church. While we unite around our mission, we know unity doesn't mean uniformity. Our calling is too great, and our mission is too important not to be intentional about strengthening our team through diversity. We know that diverse perspectives in race, ethnicity, background, age, and gender are essential to reaching the world for Christ. To learn more about how we strengthen our team through diversity, visit our careers page. All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.
    $35k-61k yearly est. Auto-Apply 60d+ ago
  • Operations Detail Analyst - IRA Specialist

    Communication Federal Credit Union

    Operations coordinator job in Oklahoma City, OK

    Job Description Communication Federal Credit Union has proudly served its members for over 80 years and we've been ranked #1 Credit Union in Oklahoma by multiple sources during that time. We attribute our continued success to our strong commitment to local communities, providing financial education, and supporting local organizations. Our motto is "Connecting With You" and we believe connections are central to all that we do. Our commitment to community is a big part of who we are as a credit union and remains an important characteristic of our culture. Our Great Employee Benefits Include: Competitive Pay, Advancement Opportunities & Performance Incentives 11 Paid Holidays - $1,000 Welcome Bonus after 90 days Multiple Benefits plans/options including Medical, Dental, Vision, STD/LTD etc. 200% 401(k) Match up to 5% Tuition/Educational Assistance & many other Perks & Discounts for Employees Position Summary: Responsible for the inspection and verification of all required information and documentation related to high-risk operations and quality controls in accordance with credit union policies and regulatory requirements with an emphasis on the management and maintenance of all IRA and related products. Who You Are: Professional, well-developed written and oral communication skills. Effective interpersonal skills to collaborate with outside parties, members, and co-workers. Basic mathematical skills/knowledge including addition, subtraction, multiplication and division. Strong attention to detail and accuracy required, with ability to organize and prioritize tasks to meet deadlines. Successfully adapt to workflow changes, manage competing demands and handle frequent change or unexpected delays. events. What You Will Do: Verifies account information is complete and accurate to all compliance requirements, including but not limited to: BSA, MIP, Red Flag, and any other aspect specific to this process. Responsible for reporting and monitoring all errors and missing data and working with individuals in other departments or branches to ensure that all errors and necessary corrective measures are completed on a timely basis. Assists with processing various quality control reports in a timely manner. Assuring that documentation necessary for the completion of these reports is complete and accurate. Demonstrates a thorough knowledge of all types of account ownership and classifications, with a broad understanding of credit union policies, procedures, and services. Ensures that member privacy is maintained at a high level while monitoring for fraudulent and deceptive practices. Answers calls and takes messages from members and other employees when they have Operations related questions and ensures correspondence from CFCU departments is returned in a timely manner. Requirements: Minimum three (3) years' experience required in a financial institution, lending environment or customer service position. High school diploma or G.E.D. Any combination of education, training and experience providing required knowledge and skills to perform essential functions. Communication Federal Credit Union is an equal opportunity employer. We value and strive to provide a diverse workplace free of discrimination. We do not engage in unlawful employment based on gender, gender identity, race, sex, sexual orientation, age, disability, religion, or national origin. We make every effort to provide an environment where every employee feels respected and valued. Job Posted by ApplicantPro
    $39k-59k yearly est. 22d ago
  • Store Operations Specialist

    at Home Group

    Operations coordinator job in Moore, OK

    The Store Operations Specialist (SOS) leads and trains teams in performing all freight functions, including: unloading, processing, stocking, and resets. Key Roles and Responsibilities Provides customers a positive shopping experience Performs cashier duties accurately while processing all transactions per policy. Maintains 5S standards (Sort, Straighten, Systematic cleanup, Standardize and Sustain) in receiving. Leads team in performing all freight functions including stocking and resets. Ensures Specialists are focused first in their specialized areas. Unload, process, and stock freight to correct location, following merchandising guidelines. Timely and thorough incident reporting compliance. Performs store recovery tasks and housekeeping (inside and out) as required during stocking efforts. Performs and trains team on store freight processing and merchandising responsibilities Operates all equipment in a safe manner per directed procedures. Ensures a safe working and shopping environment while minimizing shrink and damages. Executes company directives, policies and procedures timely, accurately, and thoroughly. Qualifications and Competencies At least 18 years old High School Diploma/Equivalent Ability to work a flexible schedule including nights, weekends, and some holiday Ability to lift a minimum of 50 lbs., team lift 100 lbs. Contributes to a customer focused environment while demonstrating excellent service. Communicates clearly with customers, team and leadership. Reliable and trustworthy Ability to work effectively independently and within a team to perform all tasks as assigned. Maintains a positive attitude; works with a sense of urgency; demonstrates timely and thoroughly execution. Flexible with an ability to handle multiple tasks where priorities shift with the demands of the business.
    $41k-66k yearly est. Auto-Apply 60d+ ago
  • Store Operations Specialist

    at Home Medical 4.2company rating

    Operations coordinator job in Moore, OK

    The Store Operations Specialist (SOS) leads and trains teams in performing all freight functions, including: unloading, processing, stocking, and resets. Key Roles and Responsibilities Provides customers a positive shopping experience Performs cashier duties accurately while processing all transactions per policy. Maintains 5S standards (Sort, Straighten, Systematic cleanup, Standardize and Sustain) in receiving. Leads team in performing all freight functions including stocking and resets. Ensures Specialists are focused first in their specialized areas. Unload, process, and stock freight to correct location, following merchandising guidelines. Timely and thorough incident reporting compliance. Performs store recovery tasks and housekeeping (inside and out) as required during stocking efforts. Performs and trains team on store freight processing and merchandising responsibilities Operates all equipment in a safe manner per directed procedures. Ensures a safe working and shopping environment while minimizing shrink and damages. Executes company directives, policies and procedures timely, accurately, and thoroughly. Qualifications and Competencies At least 18 years old High School Diploma/Equivalent Ability to work a flexible schedule including nights, weekends, and some holiday Ability to lift a minimum of 50 lbs., team lift 100 lbs. Contributes to a customer focused environment while demonstrating excellent service. Communicates clearly with customers, team and leadership. Reliable and trustworthy Ability to work effectively independently and within a team to perform all tasks as assigned. Maintains a positive attitude; works with a sense of urgency; demonstrates timely and thoroughly execution. Flexible with an ability to handle multiple tasks where priorities shift with the demands of the business.
    $37k-57k yearly est. Auto-Apply 60d+ ago
  • Project Coordinator

    ARL Bio Pharma

    Operations coordinator job in Oklahoma City, OK

    Join a company where you can make a difference from day one and help make the world a better and safer place. ARL Bio Pharma provides analytical and microbiological testing for the pharmaceutical industry and is the most respected name in our industry. Our laboratory works with pharmaceutical companies, compounding and hospital pharmacies, drug manufacturers, and raw material suppliers bringing excellence to pharmaceutical sciences and making pharmaceuticals safer. The position requires the performance of variety of task including assisting project managers in a timely manner with administrative tasks, being the primary point of contact between the clients and R&D lab and working closely with project managers to create plans concerning resources, tracking and project timelines. Work Schedule... Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Flexible hours such as early, late and weekend shift may be required. Essential Functions... * Over the course of a project, the Project Coordinator will need to communicate with internal lab staff and clients, monitor the progress of the project to keep it on track. * Serve as the primary communication link between the client and laboratory personnel. * Write technical documents such as methods, validation protocols, reports and stability protocols. * Create and maintain project tracking tools to ensure all parties are clear on expectations and responsibilities and maintain accountability for all study activities. * Provide sample log-in information and instruction to Sample Administrator and ensure appropriate study materials are available to lab operations per project plan. * Manage documentation of project communication, including management of protocols, raw data archive, meeting agendas and minutes and other client deliverables. * Track financial aspects of projects including purchase order and invoice management. * Adherence to all ARL Bio Pharma safety standards, policies, procedures, and protocols Position Requirements... * Associates degree and 1-3 years of project management or customer service experience in scientific field. * Bachelor's degree in science (Chemistry, Biology, Biochemistry) and/or minor in business studies is preferred. * Experience utilizing a Laboratory Information Management System (LIMS) is a plus. * GMP knowledge is desirable. * Strong organization skills and attention to detail. * Strong written and oral communication skills. * Computer skills- experience utilizing MS Office including MS Project, Excel, or other project organizational tools. * Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies. * Ability to work independently and as part of a team. * Self-motivation, adaptability, and a positive attitude. Work Environment... This job operates in a laboratory environment. Attendance at the office is required. This is a safety sensitive position as defined by state and federal laws that will require working with hazardous materials and/or handling medicine. As a "safety sensitive" classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands... This position often requires standing for prolong periods of time; dexterity in fingers and hands to perform complex and precise manipulations; ability to walk and stoop; ability to lift and move up to 50 lbs; see in the normal visual range including the ability to distinguish colors and shades and hear in the normal audio range with or without correction. AAP/EEO Statement ARL Bio Pharma, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
    $37k-56k yearly est. 60d+ ago
  • Project Coordinator

    ASM Research, An Accenture Federal Services Company

    Operations coordinator job in Oklahoma City, OK

    The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information. **Key Responsibilities:** + Develop familiarity with Project Management methodologies and of contract stipulations and requirements. + Become knowledgeable of the ER&R/1095-A project and CMS policies and standards. + Ensure all project-identified processes and methodologies are executed and followed as applicable + Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans. + Prepare meeting agendas; capture and send meeting minutes for client meetings + Coordinate data collection for reporting and data analysis + Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported. + Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager. + Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log. + Monitor and escalate issues as appropriate. + Excellent verbal and written communication and organizational skills. + Attention to details and multi-tasking abilities. + Problem solving skills. **Required minimum qualifications:** + Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree. + 1 additional year of relevant experience + Experience working in a fast paced and deadline driven environment. + Must be a US Citizen Candidates that do not meet the required qualifications will not be considered. **Preferred qualifications:** + Excellent written and verbal communication skills. + Excellent organizational skills and ability to effectively multi-task. + Familiarity with project management tools methodologies. + Ability to learn quickly. + Strong ability to work as a team and individually. **Compensation Ranges** Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. **EEO Requirements** It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. **Disclaimer** The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 72,000 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
    $37k-56k yearly est. 25d ago
  • Customer Service and Business Development Coordinator - Cooper Auto Group Corporate

    Cooper Auto Group

    Operations coordinator job in Edmond, OK

    The Leadership Team at Cooper Auto Group seeks driven and diverse candidates who thrive in a culture of empowerment and continuous improvement. Cooper Auto Group is a family owned business (since 1946), and as a family, we are committed to caring for each other. We're a customer and employee focused company that strives for excellence through our uncompromising integrity, ethics, loyalty, and commitment. If you're ready to be a part of an exciting team that's committed to your success, then we encourage you to continue with this job application. You'll find our recruiting process exceptionally streamlined, and you can expect an efficient hiring process from offer to start date. We look forward to hearing from you! Job Description 2024 USA Today Top Workplace! We have immediate openings at our corporate Business Development Center in Edmond, OK for Customer Service Representatives responsible for developing relationships and scheduling service department appointments. The Business Development Center supports all eight of our dealerships in the OKC metro area representing Chevrolet, GMC, Cadillac, BMW, Mini, Ford, Lincoln, Hyundai, and Chrysler Dodge Jeep Ram manufacturers. Position responsibilities include but are not limited to: Handle inbound and outbound service client calls in an upbeat, friendly, and helpful manner to assist the client in making appropriate service related appointments. Determine client transportation needs while their vehicle is being serviced. Transfer calls to appropriate service personnel as necessary. Answer basic questions regarding warranty and schedule appropriate service appointment to resolve the issue. Document all calls and client information on CRM software. Qualifications Experience is not required, but customer service skills developed through experience in retail, call center, and sales environments is preferred. Automotive service experience and knowledge of X-Time and CDK is a plus. Professional appearance with excellent verbal and written communication skills. Excellent interpersonal skills and the ability to work well in a team environment. Pleasant and courteous personality, strong administrative and organizational skills. Must be able to pass pre-employments screens. Strong phone and computers skills. Additional Information Benefits for full time employees include but are not limited to: Medical, Dental, Vision, Life and AD&D, Disability, EAP, 401(k), PTO, Paid Vacation, Paid Holidays, Employee Discounts Cooper Auto Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
    $39k-62k yearly est. 6d ago
  • HC and Insurance Operations Analyst

    NTT Data North America 4.7company rating

    Operations coordinator job in Oklahoma City, OK

    **Req ID:** 353337 NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. We are currently seeking a HC and Insurance Operations Analyst to join our team. **Position: Claims Case Manager** Must live in the Continental United States **This position is eligible for company benefits including medical, dental, and vision insurance with an employer contribution, flexible spending or health savings account, life and AD&D insurance, short- and long-term disability coverage, paid time off, employee assistance, participation in a 401k program with company match, and additional voluntary or legally required benefits.** **Role Overview:** We are seeking a dedicated Claims Case Manager to provide comprehensive claim servicing to our insurance policyholders. This role involves managing the entire claims process from intake to final decision, ensuring frequent status updates to claimants through their preferred communication channels (email, phone, mail, etc.). The ideal candidate will have a strong analytical skill set, a thorough understanding of the claims process, and the ability to communicate with empathy and detail. Pay for this Role $22hr **Key Responsibilities:** + **End-to-End Claim Management:** Handle every aspect of the claim process, from intake to final decision. + **Status Updates:** Provide frequent updates to claimants through their preferred communication channels. + **Document Review:** Thoroughly review medical documents, claim forms, and policy notes. + **Communication:** Interact with claimants with empathy and attention to detail. + **Team Collaboration:** Work with team members to ensure high-quality service and resolution of issues. + **Record Keeping:** Maintain accurate records and reports throughout the claims process. + **Data Analysis:** Compile and analyze data to identify trends and perform root cause analysis. **Basic Qualifications:** + **Experience:** + 2 years in an analytical role reviewing medical benefits and claims. + 2 years of claims adjudication experience, preferably in life, and supplemental products (e.g., critical illnesses such as cancer, stroke, heart attack, kidney disease). + 4 years of experience reviewing and assessing medical records. + Experience articulating claim requirements clearly and concisely. + **Education:** Minimum high school diploma or GED; college degree preferred. + **Work Environment:** + At least 1 year of experience working from home with proven productivity and quality. + Designated quiet area for completing calls. **Responsibilities:** + **Claim Initiation:** Gather information and initiate claims through various channels. + **Detailed Logging:** Log and update pertinent information throughout the claim lifecycle. + **Omni-Channel Correspondence:** Communicate required medical records and claim information via email, mail, and phone. + **Proactive Follow-Up:** Follow up on pending claims and assist in gathering required medical records. + **Benefit Calculation:** Calculate benefit amounts and process payments through the claims system. + **Fraud Detection:** Identify and flag potential fraudulent activities. + **Multitasking:** Manage a caseload of active claims and perform end-to-end steps. + **Attention to Detail:** Ensure accuracy and organization in logging, tracking, and reviewing claims. + **Collaboration:** Work with management and team members to address service issues and concerns. + **Empathy:** Communicate with claimants with empathy and a willingness to help. If you are passionate about delivering exceptional customer service and have the required qualifications, we encourage you to apply for this rewarding opportunity. Any state specific certification related to performing the job duties shall be sponsored by the company and successful completion of the certification program is desired. Required schedule availability for this position is between Monday-Friday 7:00 am to 7:00 pm (Central Time), OT during evenings and Saturdays could also be required based on business need, particularly during the months of Nov - Feb. New hire must have a working device (such as cell phone or tablet) for the 2-Factor Authentication process Must Pass Drug screen Must Pass a background check with Education check and employment verification check. **Remote Working and Technology Requirements** To work remote, individuals must meet all the established Remote requirements including those pertaining to a home workspace and related technology. **Technology** 1. NTT DATA will provide a computer and headset for remote work. 2. Employees are responsible for the care and security of all equipment provided. They must return it immediately upon separation from the company following company protocols. 3. Failure to return equipment may result in collection actions and/or other consequences. 4. Individuals must provide their own high speed internet access with speeds at or above 50 Mbps. 5. A hard-wired ethernet connection is required. Wi-Fi, mobile, wireless and public internet connections are forbidden as are connections outside of one's personal dwelling or location. **Technical Performance and Issue Tracking** 1. Management monitors all technical issues and agent downtime. Consistent availability is critical to business operations. 2. Remote employees must adhere to all technical support procedures and protocols. 3. Chronic connectivity issues or recurring downtime that impede job performance, including internet outages, may result in the remote status changing to onsite. **Remote Workspace** Remote work demands a high degree of professionalism, self-discipline, and accountability. The following workspace standards are vital to delivering exceptional service. 1. Employees must have a **dedicated, professional workspace** conducive to servicing Customer Service customers with the same quality as an onsite environment. 2. The workspace must be a **permanent, unencumbered location** used daily for work. 3. Employees must work with **minimal distractions** that do not interfere with business operations or service delivery. 4. Ideally, the workspace is **isolated from other household members** and used exclusively for job duties. 5. **Background noise, interruptions from people or pets, and other distractions** must be kept to an absolute minimum to avoid disruptions to customer service. 6. Employees must work from the **same location consistently** unless prior approval is obtained. 7. If a change in work location is necessary: + The new location must meet all **Remote Workspace and Technology Requirements** . + **Notification to NTT DATA Management** is required before relocating \#INDBP \#LI-MIWS **About NTT DATA** NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D. Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client's needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only **************** ******************************* email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, ************************************ . **_NTT DATA endeavors to make_** **_************************* **_accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at_** **_************************************_** **_._** **_This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here (***************************************** . If you'd like more information on your EEO rights under the law, please click here (***************************************************** . For Pay Transparency information, please click here (***************************************** ._**
    $22 hourly Easy Apply 12d ago
  • Project Coordinator

    Oklahoma State University 3.9company rating

    Operations coordinator job in Stillwater, OK

    Campus OSU-Stillwater Contact Name & Email Dr. Tyrrell Conway, ******************* Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $20.00 - $27.00 Hourly Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by January 5, 2026, to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position Administrative coordination and management of the Oklahoma Center for Microbiome Research, funded by the National Institutes of Health Centers for Biomedical Research Excellence (CoBRE) program. Provides administrative project support to the CoBRE Director, investigators and their research personnel. Coordinates Research Core Facility operations and project activities. Assists with organizing activities of Pilot Project and Research Project Leader pipeline. Compiles and analyzes information for fiscal, scientific and other reports of the Center, Institution and grant agencies. Helps to facilitate program assessment and evaluation. Assists College of Arts and Sciences Sponsored Programs with management of Center budgets including evaluating and distributing accurate monthly balance reports to the CoBRE investigators. Organizes various meetings in the CoBRE program and prepares programs for annual symposia and monthly meetings. Organizes travel, lodging and visit arrangements for the external advisors, seminar speakers, Center visitors, and faculty recruitment. Develops Center website, newsletters and brochures, and manages social media. Required Qualifications High School/GED and three years of related experience. Education may be substituted for years of related experience. Gathering and analyzing data for use in development of OCMR project. Familiarity with completing and submitting grant proposals. Recruitment. Equipment acquisition. Seminar and workshop development. Skills, Proficiencies, and/or Knowledge: MS Office, Network and Publishing software, typing 35wpm, Excel, Power Point, exceptional written and spoken communication skills, excellent telephone skills. Preferred Qualifications Bachelor's (BS or BA) Eight years of related experience as project coordinator. Certifications, Registrations, and/or Licenses: Completion of the OSU Ambassador and Leadership Development Programs.
    $20-27 hourly Easy Apply 31d ago
  • Southeast Regional Coordinator

    State of Oklahoma

    Operations coordinator job in Oklahoma City, OK

    Job Posting Title Southeast Regional Coordinator Agency 309 DEPARTMENT OF EMERGENCY MANAGEMENT Supervisory Organization OEM Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation NOTE: This Job will hire for the entry level J12A with the Salary change up to $72,391.00 based on education and experience Position Summary Under the direction of the Regional Coordinator Team Lead, the Regional Coordinator performs a full range of professional duties involving consultative services, technical planning expertise, and emergency assistance to local and tribal jurisdictions to promote organization and discipline in the event of a disaster or emergency. The primary role of this position is to support local and tribal entities in emergency management programs. Additionally, this position supports the State Emergency Operations Center with emergency response both in the office and in the field. This position will primarily operate in the field across Oklahoma. Typical Functions * Work with FEMA Program Delivery Managers, FEMA Specialists, and the OEM Divisions of Recovery, Resilience, Individual Assistance and Finance to assist in administering all grant programs across the agency. * Provide customer service, providing meetings with applicants along with FEMA personnel during a FEMA Presidential Declaration; organizes documentation regarding local resources and capabilities. * Assist local, tribal, and state personnel conducting all Damage Assessments after disaster events. * Support and document training and exercises. * Collect documentation and assist with Fire Management Assistance Grants. * During recovery field operations, assist with the FEMA grants program which includes the initial exploratory calls, applicant Recovery Scoping Meetings, documentation preparation, project development, assist with state permits, ensure the grant meets the federal required review process to grant obligation and attend the Recovery Transitional Meetings. * Conduct small project validations with state, local, and tribal entities and helps to close projects. * Provide technical assistance for software programs such WebEOC, FEMA Grants Portal, OKEMGrants, FEMAGo, and ARCGIS products and other applications as required. * Provide technical assistance for functions including Advance of Funds, Alternate Projects, Improved Projects, Quarterly Reports, Time Extensions, Project change of Scope of Work, Large Project Close Out Requests. * May be activated in various roles in the State Emergency Operations Center and/or in the field. * Provide technical planning expertise and assistance to state, local, and tribal jurisdictions on all phases of emergency management. * Assist local political subdivisions in developing and/or updating local Emergency Operations Plans (EOP's) and Standard Operating Procedures (SOP's); assists jurisdictions in evaluating the effectiveness and efficiency of EOP's, programs, and the performance of emergency management offices in accordance with state and federal standards. * Serve as a liaison to local and tribal jurisdictions for state emergency resources during disaster operations. * Assist local and tribal jurisdictions in developing Regional Strategic Plans to identify capability gaps and how to best close those gaps. * Meet with local and tribal officials and groups to explain the purposes and functions of disaster recovery planning and program implementation; assists state and local officials with specific disaster recovery related problems and issues. * Meet with local and tribal officials and groups to explain the purposes and functions of hazard mitigation planning and program implementation; assists state, local, and tribal officials with specific hazard mitigation related problems and issues. * Work with local and tribal governments to determine training, exercise, and planning needs. Coordinate training in basic emergency management skills; performs public relations activities in addressing private and public groups and obtaining voluntary cooperation and participation of government officials. * Serve as a Duty Officer on a rotating basis. * Other duties as assigned. Education and Experience Education and experience requirements for this position consist of a bachelor's degree in business, public administration, emergency management, or urban planning, or an equivalent combination of education and experience, substituting one year of experience in a technical capacity in emergency preparedness planning or emergency management operations, or in public assistance or disaster recovery operations at the local, state or federal level for each year of the required education. Preferences * Prior completion of Department of Homeland Security NIMS training courses. * Prior completion of any FEMA L or G level planning courses. * Prior experience in providing support during activation of an Emergency Operations Center. Knowledge, Skills, and Abilities * Knowledge of state, federal, military, tribal, and civilian emergency response resources; of local and county concerns in emergency planning; of emergency response programs; of means of minimizing property damage and human discomfort once a disaster has occurred. * Strong working knowledge of the principles and practices of program planning and project implementation. * Maintains understanding of the theory, principles, techniques, and practices of disaster organization and preparedness; of public administration principles and practices; of state and federal laws, rules and regulations pertaining to disaster recovery and assistance; of training techniques; and of charting and report writing. * Proven ability to evaluate emergencies and adopt effective courses of action; to analyze and communicate emergency response advice to local officials; to encourage local compliance with state and federal emergency response guidelines. * Proven ability to gather information from printed and other recorded sources; to establish and maintain effective working relationships with others; to present ideas and facts clearly and concisely; to plan, coordinate, and promote various programs; to encourage citizen cooperation with disaster planning and relief efforts. * Proven ability to develop practical plans and exercises; to test and evaluate response and recovery from natural hazards; to prepare and review complex reports; to anticipate, identify, and resolve problems; to maintain order among groups in emergency situations. * Skilled in the use of Microsoft Office software including Word, Excel, and Outlook. Special Requirements Must be able and willing to perform all job-related travel in-state and out-of-state when necessary, including overnight travel. Percentage of travel time: >75%. Applicants must possess a valid Oklahoma Driver's license at time of appointment and be willing and able to perform all job-related travel associated with this position; have and maintain the physical and mental stamina required to perform the work and to accept the physical discomforts and/or dangers associated with the work, including work under conditions of heavy physical exertion, extreme heat, smoke or dust, and to lift and carry heavy objects; and be willing to be on call twenty-four hours a day. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact
    $72.4k yearly Auto-Apply 39d ago
  • Operations Associate Full Time

    Metroshoe Warehouse

    Operations coordinator job in Oklahoma City, OK

    Job Title: Full-Time Operations Associate Starting Wage: $15/hr. About Us:At MetroShoe Warehouse, we pride ourselves on delivering exceptional service and quality products to our customers. We are committed to creating a diverse and inclusive environment for our employees. Position Overview:We are seeking dedicated and hardworking Operations Associates to join our team at our Distribution Center. This full-time role offers flexible scheduling, competitive pay, benefits and a generous employee discount. Hours of Operation: Monday-Friday: 8 AM - 9 PM Saturday: 10 AM - 7 PM Sunday: 11 AM - 6 PM Full-Time Benefits: Health Insurance Dental and Vision Insurance 401K Plan Paid Time Off Flexible Schedules 40-50% Employee Discount for you and your immediate family Key Responsibilities: Unload, sort, and distribute daily incoming freight according to company processes. Receive, inspect, and document all discrepancies with incoming freight and report them to Accounting. Pick, pack, and process daily transfer orders to replenish store inventories. Handle daily sales orders, including picking, packing, and shipping online and Amazon orders. Process all incoming online customer returns. Maintain workplace cleanliness and organization. Qualifications: Strong attention to detail and organizational skills. Ability to work in a fast-paced environment. Excellent communication skills. Must pass pre-employment drug screening. Equal Opportunity Employer:We are proud to be an equal opportunity employer and are committed to creating a diverse workforce. Job offers are contingent upon passing a drug test. If you require assistance or accommodation due to a disability, please contact the nearest MetroShoe Warehouse location, which can be found at ***************************
    $15 hourly 60d+ ago
  • Program/Project Coordinator

    Oklahoma State Government

    Operations coordinator job in Oklahoma City, OK

    Job Posting Title Program/Project Coordinator Agency 805 DEPARTMENT OF REHABILITATION SERVICES Supervisory Organization Dept Rehabilitation Services Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Monthly/Annual Salary: Monthly Annual Level I (Pay band H) $5,833.33 $70,000.00 Basic Purpose Positions in this job family are assigned responsibilities for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: Plans, directs, coordinates, or supports the program or project related work activities, tasks, and workflow among program or project staff, vendors, stakeholders, and affected department units. This may include oversight of the day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met. Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasing activities for the program or project. This may include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget. Works with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project. Serves as the liaison to team members, stakeholders, vendors, and affected agency staff. Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries. This may include collaborating with others to solve problems and communicate solutions effectively and clearly. Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project. Provides status reports to the manager(s) on the health of the program or project throughout the life cycle. The reports should include the status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures. Documents processes and instructions to navigate the workflow of the program or project. Advises and assists in implementing programs or projects in accordance with department policies and timelines. Attends team meetings as requested. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the basic or entry level of the job family where incumbents are responsible for performing basic and routine professional program or project activities or the assigned program or project building their skills in all aspects of coordinating the assigned program or project. This includes gaining proficiency in budgeting, purchasing, contracting, grant administration, and project management. Incumbents may serve as an assistant Program/Project Coordinator. Knowledge, Skills, Abilities and Competencies In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). Knowledge, Skills, and Abilities required at this level include knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration; and of team or group dynamics. Skills required at this level include skill in report writing; in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project. Abilities required at this level include the ability to coordinate activities and resources; to communicate effectively, both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan, direct, monitor, and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience. Special Requirements Requires fluency in American Sign Language. Must be able to work well with Deaf, DeafBlind, and Hard of Hearing communities. Some agencies may require a specific type of degree or course of study. Additional Job Description Position is located in the Executive Division at DRS State Office in Oklahoma City. Essential Functions: Position serves as manager of a major statewide specialized program responsible for the development, coordination, and implementation of Oklahoma's interpreter certification, accreditation, and registry systems. Position provides program-level leadership to ensure interpreter services are accessible, compliant with state and federal requirements, and responsive to the evolving needs of Deaf, Hard of Hearing, and DeafBlind communities. Must be able to work well with Deaf, DeafBlind, and Hard of Hearing communities and have ASL fluency. Applicant must be willing to perform all job-related travel. Trial period (if applicable) is required. Preferred Qualifications: Strong organizational, communication, and administrative abilities. Preferred Education and Experience: A master's degree or equivalent experience. Background Check: The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check. Benefit Highlights: The Department of Rehabilitation Services provides a comprehensive benefits package designed to support our employees and their dependents. Benefits Include: Generous state paid benefit allowance to help cover insurance premiums A wide choice of health insurance plans with no pre-existing condition exclusions or limitations Flexible spending accounts for health care expenses or dependent care Employee assistance programs and health and fitness programs 11 paid holidays 15 days of vacation and 15 days of sick leave for the first year Retirement Savings Plan with a generous match Longevity Bonus for years of service 5% additional pay for the possession of an appropriate professional certification or licensure Training opportunities to help meet CEU requirements Method of Application: Applicants without previous state service, with previous state service but not currently employed by a state agency must apply though the Workday on-line External Listings applicant system ( State of Oklahoma Careers (myworkdayjobs.com). Current State of Oklahoma employees must apply through the Workday on-line Internal Listings applicant system ( Find Jobs - Internal State of Oklahoma - Workday (myworkday.com) For questions regarding specific duties or details of this job, please contact Human Resources at ************. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact
    $70k yearly Auto-Apply 7d ago
  • Program/Project Coordinator I

    Oklahoma State Government

    Operations coordinator job in Oklahoma City, OK

    Job Posting Title Program/Project Coordinator I Agency 840 OKLAHOMA WORKFORCE COMMISSION Supervisory Organization Oklahoma Workforce Commission Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $55,500 - $60,000 Job Description Basic Purpose Positions in this job family are assigned responsibilities for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following. • Plans, directs, coordinates, or supports the program or project related work activities, tasks, and workflow among program or project staff, vendors, stakeholders, and affected department units. This may include oversight of the day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met. • Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasing activities for the program or project. This may include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget. • Works with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project. • Serves as the liaison to team members, stakeholders, vendors, and affected agency staff. • Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries. This may include collaborating with others to solve problems and communicate solutions effectively and clearly. • Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project. • Provides status reports to the manager(s) on the health of the program or project throughout the life cycle. The reports should include the status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures. • Documents processes and instructions to navigate the workflow of the program or project. • Advises and assists in implementing programs or projects in accordance with department policies and timelines. • Attends team meetings as requested. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the basic or entry level of the job family where incumbents are responsible for performing basic and routine professional program or project activities or the assigned program or project building their skills in all aspects of coordinating the assigned program or project. This includes gaining proficiency in budgeting, purchasing, contracting, grant administration, and project management. Incumbents may serve as an assistant Program/Project Coordinator. Knowledge, Skills, Abilities and Competencies In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). Knowledge, Skills, and Abilities required at this level include knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration, and of team or group dynamics. Skills required at this level include skill in report writing, in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project. Abilities required at this level include the ability to coordinate activities and resources; to communicate effectively, both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan, direct, monitor, and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience. Special Requirements Preference may be given to candidates with experience in budgeting, purchasing, contracting, or other relevant working experience. Some agencies may require a specific type of degree or course of study. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact
    $55.5k-60k yearly Auto-Apply 9d ago

Learn more about operations coordinator jobs

How much does an operations coordinator earn in Midwest City, OK?

The average operations coordinator in Midwest City, OK earns between $28,000 and $57,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.

Average operations coordinator salary in Midwest City, OK

$40,000

What are the biggest employers of Operations Coordinators in Midwest City, OK?

The biggest employers of Operations Coordinators in Midwest City, OK are:
  1. University of Oklahoma
  2. Capital One
  3. Sedgwick LLP
  4. Humana
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