Operations specialist jobs in Clarkstown, NY - 202 jobs
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Technical Specialist - Triage Operations
Perennial Resources International 4.1
Operations specialist job in Orangeburg, NY
Contract
Orangeburg, NY, Totowa, NJ, Dayton, NJ
Responsibilities:
Improve operational efficiency by championing standardization and innovation
Utilize good technical, multitasking and interpersonal skills to help drive outages to resolution
Be ambitious, able to work independently & in a team environment under deadlines
Be process-oriented and help develop runbooks and other technical documentation
Stay up to date with new technologies, identifying those technologies/strategies that can help the company's automation efforts
Requirements:
2+ years of: computer operations background, understanding of data centers, and data communications and experience working with Unix/Linux (RHEL/Ubuntu, etc.)
A Degree in Computer Science, Engineering, Mathematics, similar field of study or equivalent work experience
Experience working with Salt or Ansible for orchestration (preferably Salt)
Excellent written and verbal communications interpersonal and customer service skills
Working knowledge of: Jira concepts and SDLC framework
Experience providing and automating day to day systems administration duties; Shell (Bourne), Perl, or Python scripting abilities
Experience with open-source metric analytics & visualization tools (such as Grafana, Splunk, and Humio) and multiple open-source automation and management tool-set knowledge (includes: Chef, Ruby, GitHub, Salt, Artifactory, etc., to name a few)
$77k-111k yearly est. 1d ago
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Junior Logistics & Operations Coordinator
Hotels at Home 3.5
Operations specialist job in Fairfield, NJ
About the Company
Hotels at Home has over 20 years of experience bringing the luxury hotel experience directly to guests' homes. We partner with the world's leading hotel brands-including Hilton and Accor-as well as celebrity brands like Love01 (John Legend), Loved01 (Chrissy Teigen), and Wade (Dwyane Wade) to deliver premium bedding, linens, and amenities that recreate the comfort and quality of a five-star hotel stay. As a global e-commerce and logistics company, we manage complex multi-brand operations across the US, Canada, Europe, and Asia, serving millions of customers who want to bring that hotel feeling home. Our entrepreneurial culture combines agility and innovation with sophisticated technology and operations that rival the largest e-commerce companies.
About the Role
We're looking for a motivated, detail-oriented Junior Logistics & Operations Coordinator to support our growing logistics and warehouse operations. This role is ideal for someone early in their career who is eager to learn how products move from purchase order to warehouse to customer-and who wants hands-on exposure across logistics, operations, purchasing, and marketing.
You'll play a key role in supporting bed and bedding logistics, coordinating warehouse activities, managing data and documentation, and collaborating with multiple teams across the business. This is a fast-paced, high-visibility role with real opportunity to grow into more senior logistics or operations positions.
This role is positioned as execution-first, learning-rich.Cross-functional exposure is a feature, not scope creep. You'll have clear accountability with room to grow into logistics, operations, or supply chain management as you develop your skills and demonstrate ownership.
Responsibilities
Logistics & Data Support
Enter and maintain shipment, order, and inventory data in internal systems with high accuracy
Assist with tracking inbound and outbound shipments and delivery timelines across multiple carriers
Support documentation for domestic and international shipments
Help monitor logistics issues and escalate delays or discrepancies as needed
Maintain organized records related to shipping, receiving, and inventory operations
Warehouse & Operations Coordination
Assist in setting up projects for picking, packing, and shipping within the warehouse
Coordinate with warehouse staff to ensure orders are prepared accurately and on time
Support basic scheduling for inbound and outbound shipments
Help maintain organized records related to warehouse operations and logistics workflows
Ensure smooth daily execution of warehouse and fulfillment operations
Cross-Functional Collaboration
Work closely with the purchasing team to support inbound product flow and inventory needs
Collaborate with warehouse and operations teams to ensure smooth daily execution
Partner with the marketing and creative team on product launches, samples, and timelines
Communicate clearly across teams to keep projects moving forward
Support coordination between operations, logistics, purchasing, and brand teams
Process & Improvement Support
Help document processes and identify opportunities to improve efficiency
Support reporting related to logistics, inventory, and operations performance
Take on special projects that expose you to different parts of the business
Contribute ideas for streamlining workflows and reducing manual work
Learn and adapt to new tools and systems as the business scales
Qualifications
Core Qualifications
Recent graduate or early-career professional (0-2 years experience)
Bachelor's degree in Supply Chain, Operations, Business, Logistics, or a related field (or equivalent experience)
Highly organized, detail-oriented, and comfortable working with data
Comfortable with basic data entry and working in spreadsheets (Excel/Google Sheets)
Strong attention to detail and follow-through
Personal Qualities
Quick learner who enjoys juggling multiple priorities and adapts quickly to new systems
Strong communicator who's comfortable working with different teams and levels of the organization
Curious and proactive-excited to take ownership rather than wait for instructions
Execution-focused with ability to manage multiple tasks and deadlines simultaneously
Willingness to work in a hands-on, operational environment
Bonus Qualifications
Internship or coursework related to supply chain, logistics, or operations
Exposure to warehouse, fulfillment, or inventory systems
Interest in learning about international shipping and freight logistics
Spanish/English bilingual (highly valued for coordinating with warehouse teams and operations partners)
Experience with project management or collaboration tools
Pay Range and Compensation Package
Compensation Range: $50,000 - $65,000 (based on experience, systems comfort, and ownership demonstrated)
Equal Opportunity Statement
Note: Most operations team members are Spanish-speaking, creating an inclusive and diverse operational environment. Bilingual candidates are strongly encouraged to apply.
$50k-65k yearly 2d ago
Sales Operations Specialist
Emoney Advisor 3.9
Operations specialist job in Stamford, CT
The Sales OperationsSpecialistplays a critical role in enabling sales productivity and operational excellence across both the Enterprise and Advisor sales teams.This role provides quotes for the sales team, documents andoptimizessales processes, and contributes to the success of partner programs. The Sales OperationsSpecialistis a strong contributor to quote support, with a growth path toward becoming the primary subject matter expert and leadforour quoting process. This role ensures all quotes are detailed, organized, aligned with internal policies, and delivered on time to help the sales team close deals.Job Responsibilities
Provide direct support for quote creation, approvals, ensuring accuracy and coordination across Sales, Finance, and Legal.
Document andmaintainscalable sales processes, including quoting, renewals, and partner workflows.
Collaborate with Partner Program stakeholders to support onboarding and performance tracking.
Identifyand implement process improvements across Enterprise and Advisor sales motions.
Serve as a point of contact for quoting and partner related inquiries, ensuring timely resolution and alignment with internal policies and procedures.
Manage and triage incomingsales-relatedcase queues in CRM systems (e.g.Salesforce).
Create andmaintaintraining and process documentation for all sales operations process guides.
Supportdata stewardshipeffortsidentifyingerrors in data and potential areas for process improvement.
Collaborate withcross-functionalteams to resolve customer or sales issues.
Gather and organize data to enhance sales force productivity.
Utilize sales systems and cross-functional collaboration to improve efficiency and scalability.
Requirements
Bachelor's degree preferred.
3+ years working in a sales environment with experience supporting remote end users.
Experience with project management preferred.
Experience supporting quote workflows or CPQ tools is a plus.
Familiarity with partner programs or indirect sales channels is a plus.
Skills
Detail-oriented, proactive, and skilled at driving cross-functional collaboration to improve efficiency and scalability Patience to work with a variety of people with varying technical skill levels.
Strong documentation and process mapping skills.
Proficient with SFDC, Word, PowerPoint, and Excel.
Strong problem solving, judgment, and organizational skills.
Self-motivated and able to perform well under pressure and against aggressive deadlines.
Capacity to grasp and learn complex concepts quickly and independently.
Talented multi-tasker and the ability to prioritize.
Naturally curious about how organizations scale.
Extreme level of attention to detail.
Highly focused; able to execute on one-off projects as well as on routine tasks.
Clearcommunicator.
The salary range for this position is $70,000 - $86,000; commensurate salary to be determined based on skills, professional background and expertise. This position is also eligible, pursuant to applicable eMoney policies, for the annual bonus program, retirement contributions, health insurance, sick leave, parental leave and paid time off.
At eMoney Advisor, our mission is to help people talk about money. Founded in 2000, it's the only wealth management system that offers transparency, security, mobile access, and superior organization. Our award-winning, web-based services and resources are designed to amplify advisors' value to their clients. Today, we serve more than 109,000 financial professionals and support over 6 million end clients.
At eMoney, we create and nurture a culture that values diversity and inclusion, which enables our employees to thrive and do their best work. Different ideas, perspectives, and backgrounds inspire a stronger and more creative work environment that delivers better results.
eMoney is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
$70k-86k yearly 2d ago
Operations Associate, Jackpocket
Draftkings 4.0
Operations specialist job in Newburgh, NY
At DraftKings, AI is becoming an integral part of both our present and future, powering how work gets done today, guiding smarter decisions, and sparking bold ideas. It's transforming how we enhance customer experiences, streamline operations, and unlock new possibilities. Our teams are energized by innovation and readily embrace emerging technology. We're not waiting for the future to arrive. We're shaping it, one bold step at a time. To those who see AI as a driver of progress, come build the future together.
The Crown Is Yours
As an Operations Associate, you'll be at the heart of a fast-paced fulfillment center, driving the success of our newest digital lottery courier product, Jackpocket. You'll manage every aspect of the customer lottery ticket order experience, ensuring accuracy and efficiency with each order and redemption. Your role will shape the future of this rapidly growing industry as you keep systems running seamlessly to positively impact the team's success while enhancing the lottery experience for our customers.
What you'll do as an Operations Associate
Manage and process customer lottery ticket orders and redemptions at our local fulfillment center, ensuring accuracy from start to finish.
Keep our systems updated with real-time customer order statuses and tracking information.
Streamline and organize workflows to meet daily objectives and hit deadlines.
Maintain the smooth operation of printing and scanning equipment, ensuring everything runs flawlessly.
Step in to support various operational projects as they arise, contributing to the team's overall success.
What you'll bring
Flexibility to work a dynamic schedule, including weekends and holidays with a proven track record of reliable attendance.
Experience in fast-paced environments, with a knack for technology and familiarity with common software, including Microsoft Excel.
Self-starter mentality and sharp attention to detail, with the ability to prioritize and tackle tasks independently.
Exceptional customer service, communication, and time management skills.
Physical ability to stand and walk frequently and occasionally lift up to 25 lbs, ensuring smooth operations in a fast-moving fulfillment setting.
#LI-CF1Join Our Team
We're a publicly traded (NASDAQ: DKNG) technology company headquartered in Boston. As a regulated gaming company, you may be required to obtain a gaming license issued by the appropriate state agency as a condition of employment. Don't worry, we'll guide you through the process if this is relevant to your role.
The US hourly rate for this full-time position is 17.00 USD, plus benefits as applicable. The compensation information displayed on each job posting reflects the compensation for new hires for the position across all US locations. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary rate and how that was determined during the hiring process. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
$35k-47k yearly est. Auto-Apply 5d ago
Trading Operations Specialist - Greenwich / NY
DRW Trading Group 4.9
Operations specialist job in Greenwich, CT
DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.
Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.
We operate with respect, curiosity and open minds. The people who thrive here share our belief that it's not just what we do that matters-it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.
As a Trading OperationsSpecialist, you'll provide support to a group of trading desks based in New York and Chicago. This is an opportunity to solve challenging problems while working closely with relationship managers, experienced traders, researchers and software engineers to optimize operational workflow and use the right tools and technology for the job.
Responsibilities:
* Provide front-office support for the firm's direct trading business
* Act as process owner for current functionality and provide critical support and advice regarding needed enhancements to technology, workflows, and processes:
* Gain strong understanding of traders' individual risk management tools and provide support for related traders' needs
* Upgrade and support traders' tools to effectively utilize technologies and tools that are firm standard
* Interface with technology to improve tools where they fall short of meeting the desks' needs
* Adopt, integrate, and promote new technology as it becomes available
* Gain mastery of the firm's proprietary trade capture, inventory management, treasury management, and risk management systems necessary to support products related to the desks' activity: futures/futures options
* Trade and position reconciliation with the firm's clearing houses, counterparties, and brokers
* Daily P&L calculation and substantiation
Requirements:
* Experience with futures, futures options, and/or OTC products preferred
* Previous experience supporting fixed income, currencies, crypto assets, or commodities products
* Proficient in Python
* Working knowledge of Git, SQL, and Linux
* Substantial prior interaction with the front office and senior management in an active trading environment
* 2-3 years of experience in front office, middle office, back office or risk management roles working with exchange-traded and over-the-counter products and derivatives
* Bachelor's degree in finance, economics, or another quantitative field or material equivalent exposure
* Demonstrated ability to work independently
* Demonstrated ability to analyze problems and synthesize and implement solutions
The annual base salary range for this position is $90,000 to $125,000 depending on the candidate's experience, qualifications, and relevant skill set. The position is also eligible for an annual discretionary bonus. In addition, DRW offers a comprehensive suite of employee benefits including group medical, pharmacy, dental and vision insurance, 401k (with discretionary employer match), short and long-term disability, life and AD&D insurance, health savings accounts, and flexible spending accounts.
For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at *******************************
California residents, please review the California Privacy Notice for information about certain legal rights at ******************************************
#LI-DW1
Title: General Affairs & OperationsSpecialist - Manager Reports to: HR & GA Head Department: Shared Services - General Affairs The General Affairs & OperationsSpecialist - Manager provides strategic operational oversight by managing the company's non-payroll expenditure, physical infrastructure, and contractual ecosystem. Unlike traditional administrative roles, this position functions as an Operations Control Leader, ensuring end-to-end visibility over operating expenses ($OPEX$) and facility environments through systemic audit discipline. This role is responsible for mitigating physical risk exposure, optimizing contract structures, and driving data-driven decisions to enhance organizational efficiency. By implementing rigorous cost-control measures and maintaining high standards for facility safety and vendor management, the GA Leader ensures a robust and scalable operational foundation that directly supports the company's bottom line and long-term business resilience.
Responsibilities:
The General Affairs & OperationsSpecialist - Manager is responsible for providing strategic oversight of the company's operational infrastructure and non-payroll expenditures through a variety of tasks, including:
Operational Support & Office Management
Oversee day-to-day office operations, including space planning, office supplies procurement, and mail/logistics management to ensure a seamless work environment.
Manage corporate housing, fleet vehicles, and travel management systems, optimizing service quality while controlling costs.
Coordinate company-wide events, town halls, and business guest protocols to enhance employee experience and corporate hospitality.
Act as the primary point of contact for landlord relations and building management to resolve any facility-related issues promptly.
Strategic Insurance & Vendor Governance
Manage the comprehensive commercial insurance portfolio (Property, Liability, etc.), ensuring optimal protection for company assets.
Lead the end-to-end Strategic Sourcing process, including RFPs, vendor evaluation, and contract negotiations.
Redesign legacy service contracts to align with current business scales and operational needs.
Operational Audit & Cost Monitoring
Oversee PO-to-payment workflows to ensure transparency and accountability over all operating expenses.
Conduct regular internal/external operational audits to identify inefficiencies and prevent waste.
Perform monthly budget vs. actual variance analysis for non-payroll expenditures.
System-Based GA Operations Transformation
Manage the entire asset lifecycle through system-based controls to maintain inventory accuracy.
Oversee facilities management with a strong focus on preventive maintenance and physical risk mitigation.
Direct the digital transformation of GA tasks into automated, data-centric workflows.
EHS & Risk Management (OSHA)
Conduct comprehensive risk assessments across all facility environments to minimize physical risk exposure.
Manage safety training programs and maintain compliance records in accordance with regulatory standards.
Executive-Level Reporting & Team Leadership
Manage and mentor GA staff and outsourced vendors to deliver operational excellence.
Deliver regular executive-level reports on cost structures, risk exposure, and operational efficiency.
Qualifications:
Minimum of 5+ years of progressive experience in General Affairs, Operations, Procurement, or Internal Audit.
Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field required.
Bilingual proficiency in Korean and English is required. (Must be able to conduct business meetings, draft professional reports, and coordinate between global stakeholders in both languages.)
Advanced proficiency in MS Office Suite, especially Excel for data-driven decision-making and budget tracking.
Strong organizational skills with the ability to manage multiple priorities and complex operational deadlines.
High degree of professionalism and discretion when handling sensitive financial data and audit results.
Preferred Qualifications:
Language Skills: Proficiency in Spanish is highly preferred to facilitate effective communication with warehouse and facility personnel.
Ideal Candidate Profile:
Operational Optimizer: Ability to transform manual GA tasks into systemic, automated workflows.
Data-Driven Decision Maker: Skilled at using metrics to drive cost-saving and efficiency.
Risk & Cost Gatekeeper: Experience in internal spending audits and physical risk mitigation.
Field-Oriented Leader: Comfortable managing on-site facility issues and leading staff in high-pressure environments.
Experience in warehouse-intensive environments, manufacturing, or high-growth startups.
Knowledge of OSHA/EHS standards and experience managing workplace safety compliance.
Professional certifications such as OSHA 10/30, CPSM, or CIA.
Physical & Other Requirements:
On-site Presence: Must be able to work on-site from Monday through Friday to ensure consistent operational oversight and leadership.
Work Environment: Ability to work in a fast-paced environment, including regular site visits to production floors and warehouses (Totowa office and Wayne warehouse).
Field Audits: Must be able to conduct physical audits, site inspections, and oversee facility maintenance activities across multiple locations.
Compensation & Benefits:
The approximate pay range for this position is $65,000 to $105,000 per year. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities.
Benefits:
Medical, Dental, Vision, Life/AD&D Insurance
Supplemental Life/AD&D Insurance
PTO
Special Paid Leave for employees' personal events
Company Paid Holidays
401(k) employer match
Year-End Gift
Additional Information:
This position may be designated as either a Specialist or Manager, depending on the candidate's qualifications and experience.
Job DescriptionTitle: General Affairs & OperationsSpecialist - Manager Reports to: HR & GA Head Department: Shared Services - General Affairs The General Affairs & OperationsSpecialist - Manager provides strategic operational oversight by managing the company's non-payroll expenditure, physical infrastructure, and contractual ecosystem. Unlike traditional administrative roles, this position functions as an Operations Control Leader, ensuring end-to-end visibility over operating expenses ($OPEX$) and facility environments through systemic audit discipline. This role is responsible for mitigating physical risk exposure, optimizing contract structures, and driving data-driven decisions to enhance organizational efficiency. By implementing rigorous cost-control measures and maintaining high standards for facility safety and vendor management, the GA Leader ensures a robust and scalable operational foundation that directly supports the company's bottom line and long-term business resilience.
Responsibilities:
The General Affairs & OperationsSpecialist - Manager is responsible for providing strategic oversight of the company's operational infrastructure and non-payroll expenditures through a variety of tasks, including:
Operational Support & Office Management
Oversee day-to-day office operations, including space planning, office supplies procurement, and mail/logistics management to ensure a seamless work environment.
Manage corporate housing, fleet vehicles, and travel management systems, optimizing service quality while controlling costs.
Coordinate company-wide events, town halls, and business guest protocols to enhance employee experience and corporate hospitality.
Act as the primary point of contact for landlord relations and building management to resolve any facility-related issues promptly.
Strategic Insurance & Vendor Governance
Manage the comprehensive commercial insurance portfolio (Property, Liability, etc.), ensuring optimal protection for company assets.
Lead the end-to-end Strategic Sourcing process, including RFPs, vendor evaluation, and contract negotiations.
Redesign legacy service contracts to align with current business scales and operational needs.
Operational Audit & Cost Monitoring
Oversee PO-to-payment workflows to ensure transparency and accountability over all operating expenses.
Conduct regular internal/external operational audits to identify inefficiencies and prevent waste.
Perform monthly budget vs. actual variance analysis for non-payroll expenditures.
System-Based GA Operations Transformation
Manage the entire asset lifecycle through system-based controls to maintain inventory accuracy.
Oversee facilities management with a strong focus on preventive maintenance and physical risk mitigation.
Direct the digital transformation of GA tasks into automated, data-centric workflows.
EHS & Risk Management (OSHA)
Conduct comprehensive risk assessments across all facility environments to minimize physical risk exposure.
Manage safety training programs and maintain compliance records in accordance with regulatory standards.
Executive-Level Reporting & Team Leadership
Manage and mentor GA staff and outsourced vendors to deliver operational excellence.
Deliver regular executive-level reports on cost structures, risk exposure, and operational efficiency.
Qualifications:
Minimum of 5+ years of progressive experience in General Affairs, Operations, Procurement, or Internal Audit.
Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field required.
Bilingual proficiency in Korean and English is required. (Must be able to conduct business meetings, draft professional reports, and coordinate between global stakeholders in both languages.)
Advanced proficiency in MS Office Suite, especially Excel for data-driven decision-making and budget tracking.
Strong organizational skills with the ability to manage multiple priorities and complex operational deadlines.
High degree of professionalism and discretion when handling sensitive financial data and audit results.
Preferred Qualifications:
Language Skills: Proficiency in Spanish is highly preferred to facilitate effective communication with warehouse and facility personnel.
Ideal Candidate Profile:
Operational Optimizer: Ability to transform manual GA tasks into systemic, automated workflows.
Data-Driven Decision Maker: Skilled at using metrics to drive cost-saving and efficiency.
Risk & Cost Gatekeeper: Experience in internal spending audits and physical risk mitigation.
Field-Oriented Leader: Comfortable managing on-site facility issues and leading staff in high-pressure environments.
Experience in warehouse-intensive environments, manufacturing, or high-growth startups.
Knowledge of OSHA/EHS standards and experience managing workplace safety compliance.
Professional certifications such as OSHA 10/30, CPSM, or CIA.
Physical & Other Requirements:
On-site Presence: Must be able to work on-site from Monday through Friday to ensure consistent operational oversight and leadership.
Work Environment: Ability to work in a fast-paced environment, including regular site visits to production floors and warehouses (Totowa office and Wayne warehouse).
Field Audits: Must be able to conduct physical audits, site inspections, and oversee facility maintenance activities across multiple locations.
Compensation & Benefits:
The approximate pay range for this position is $65,000 to $105,000 per year. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities.
Benefits:
Medical, Dental, Vision, Life/AD&D Insurance
Supplemental Life/AD&D Insurance
PTO
Special Paid Leave for employees' personal events
Company Paid Holidays
401(k) employer match
Year-End Gift
Additional Information:
This position may be designated as either a Specialist or Manager, depending on the candidate's qualifications and experience.
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$65k-105k yearly 8d ago
Dispatch Operations Specialist
CM McNamara LLC
Operations specialist job in Pearl River, NY
Job DescriptionDescription:
This role requires you to be highly organized, and detail-oriented to manage the daily coordination of service calls, technician scheduling, and customer communication for HVAC and Fireplace Divisions. This role is essential to ensuring smooth field operations, efficient technician routing, and exceptional customer experiences.
The ideal candidate thrives in a fast-paced environment, is a strong communicator, and has experience using FieldEdge.
The essential functions include, but are not limited to the following:
Daily Scheduling & Dispatching
Assign and dispatch technicians based on skillset, job type, and geographic location utilizing FieldEdge CRM System.
Monitor job progress and communicate updates or changes with field staff and customers.
Maintain an organized and efficient job board throughout the day to reduce downtime and increase job completion.
Customer Service & Communication
Answer incoming service calls, emails, and messages with professionalism and urgency.
Provide customers with job updates, ETA notifications, and appointment confirmations.
Handle last-minute schedule changes and resolve scheduling conflicts.
Communication with GM, Division Managers, Suppliers, Vendors and Technicians.
Coordination & Workflow Optimization
Work closely with service technicians, office staff, and sales teams to ensure accurate and timely job execution.
Verify that all required information (materials, notes, permits, etc.) is included before job dispatch.
Optimize routes for field teams to reduce travel time and increase productivity.
Software & Documentation
Use dispatching software (FieldEdge, etc.) to schedule jobs, update statuses, and log notes.
Track job progress and completion in real time.
Assist in generating service reports, job summaries, and technician performance data.
Support & Cross-Functional Tasks
Deposit A/R checks daily.
Work with the inventory/purchasing team to confirm material availability before dispatching.
Support administrative tasks related to job closeout, customer follow-up, or warranty claims.
Collaborate with operations leadership to improve dispatch procedures and technician utilization.
Requirements:
Minimum Qualifications (Knowledge, Skills, and Abilities)
2+ years in dispatching, scheduling, or operations coordination (HVAC, plumbing, or related field preferred)
Experience using field service management software (e.g., FieldEdge)
Strong understanding of geographic mapping and technician routing
Excellent communication and interpersonal skills
Highly organized with strong multitasking abilities
Able to work well under pressure and adapt quickly to changing priorities
Comfortable with technology, CRM systems, and data entry
Familiarity with HVAC systems and terminology.
Experience optimizing routes and schedules for field service technicians.
Knowledge of customer relationship management (CRM) tools.
$51k-83k yearly est. 27d ago
Operations Specialist I, Community Solutions (On- Site, Stamford)
Charter Spectrum
Operations specialist job in Stamford, CT
This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future. This position is responsible for the control of all MDU Contracts including, but not limited to, the development, auditing, validation, implementation, management, maintenance, administration and recordation of MDU telecommunications services contracts entered into between Charter and residential developers, builders, utility consultants, property owners and management firms throughout the assigned MA in compliance with guidelines.
This role is On-site, Stamford 4 days. 1 Day Hybrid.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience.
* Develop, implement, manage and maintain a formal MDU contracts administration and database program for Right-of-Entry (ROE) and Bulk agreements.
* Manage all contract files and databases to ensure their accuracy and completeness to allow for proper risk analysis.
* Prepare documentation for ROE and Bulk agreements for new and existing properties based on established strategic, financial, legal and operational criteria.
* Monitor and evaluate project activity and report on progress to managers and leadership.
* Provide administrative and technical support such as scheduling, procurement, preparing presentations, monitoring time lines, and act as liaisons to various departments and organizations.
* Review and approval of contracts prior to obtaining signature from authorized signatory in compliance with all Charter policies and procedures.
* Prepare various Owner and customer communications related to contracts and services such as proposals, letters and other client correspondence.
* Create and administer policy and procedures for termination notices to lost properties and managing conversions of properties to and from bulk services in compliance with required notification requirements.
* Responsible for tracking all door fees and revenue sharing obligations, preparing and submitting requests for payment and sending same to owners. Work as a liaison with MA finance team on Owner payments including tracking, budgeting and forecasting.
* Prepare, notarize and record contracts, easements, memorandum and other recordable instruments. Act as a liaison to each county to represent Charter to these agencies in a positive, professional and efficient manner.
* Responsible for submitting, tracking, validating and monitoring the proper execution and notarization of all contracts presented to the authorized signatory.
* Responsible for inputting new and updating existing Bulk rates in billing system, maintaining bulk database and sending bulk rate increase notifications.
* Responsible for the timely processing of commission chargebacks on any contracts that are in default per company policy.
* Cross functional liaison between MA/Region/Division and Corporate.
* Create and update an abstract form for each property file that contains key notice and other property information.
* Create an abstract form and process for each new contract to ensure timely dissemination of key contract terms and conditions to impacted internal departments.
* Responsible for actions related to competitive responses such as contract violations or termination of service which include leading project calls and communication with property owners, management and Charter Legal team.
* Supports marketing team with contract and complex information at all times to protect Charter interests and investment.
* Responsible for requesting and securing Certificates of Insurance from Corporate as needed and forwarding a copy to client.
* Track and ensure resolution of any contractual issues that impact our client relationships.
* Corresponding and maintaining relationships with clients and their utility consultants.
* Attend MDU and related association functions, including appropriate trade show participation as requested.
* Provide general assistance to management and MDU AE's, as required including ongoing coaching, and training of AE's to insure contract process compliance.
* Supports marketing team with contract and complex information at all times to protect charter interests and investment.
* Generate and validate commission reports from Sales Force for payroll processing.
* Provide training of Contract Specialists.
* Develops databases or reports and provides feedback on existing reports and databases and make assessments or recommendations as requested.
* Perform other duties as requested by supervisor.
REQUIRED QUALIFICATIONS
Required Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Demonstrated in-depth knowledge of Microsoft Office applications required, e.g. Excel, Word and PowerPoint
Knowledge of telecommunications laws and regulations
Knowledge of cable billing systems (such as ICOMS)
Effective verbal and written communication skills required
Ability to interact proficiency with peers, clients and other professionals
Ability to initiate and bring closure to negotiations at an executive level is essential
Ability to exercise accurate professional and legal judgment.
Ability to communicate with all levels of company employees, vendors/service providers, customers and prospective customers
Demonstrated effective analytical and financial ability, strong organizational skills
Ability to prioritize assignments according to timelines and importance of task
Ability to maintain poise and professional demeanor in stressful situations
Required Education
Bachelors' degree in business or equivalent Industry or contract experience
Required Related Work Experience and Number of Years
Real Estate or Telecom Industry Experience - 2-4
Preferred Related Work Experience and Number of Years
Experience with automated reporting and analysis applications preferred - 2-4
Experience with contracts strongly preferred - 2-4
WORKING CONDITIONS
Office environment
Some travel required
This role is On-site, Stamford 4 days. 1 Day Hybrid.
#LI-NT1
#LI-NT1
SOP300 2025-65116 2025
Here, our employees don't just have jobs, they're building careers. That's why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life.
A qualified applicant's criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.
Get to Know Us Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you'll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more.
Grow Your Career Here We're committed to growing a workforce that reflects the customers and communities we serve - providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.
$50k-82k yearly est. 60d+ ago
Branch Operations Specialist (Fishkill, NY)
Oppenheimer & Co. Inc. 4.7
Operations specialist job in Beacon, NY
Who We Are:
Oppenheimer & Co. Inc. (“Oppenheimer”) is a leading middle-market investment bank and full service broker-dealer. With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services.
Job Description
The firm is seeking a Branch OperationsSpecialist to join their branch office in Fishkill, NY. This role requires superior interpersonal skills as well as organizational and multi-tasking skill sets. The candidate should be able to operate independently as well as a member of a team under the leadership of the Branch Manager. This position will report to the National Branch Operations Administrator with secondary reporting to the Branch Manager.
Responsibilities
Assist in maintaining the day to day operations to ensure operational excellence
Support client onboarding process
Maintain and process documents
Assist with audit preparations
Communicate effectively and efficiently with home office personnel
Interact and support branch staff and all levels of management
Interact on routine/sensitive matters
Ensure that all documents are sent to home office in a timely manner
Cross training within other positions in the Operations area
Willing and able to take on additional tasks
Qualifications:
FINRA Registration: SIE and Series 99 required (Within 6 months of hire)
Brokerage operations experience
Strong attention to detail and accuracy
Intermediate Microsoft Office skills
Ability to navigate multiple computer systems, applications, and utilize search tools to find information
Excellent verbal, written, and interpersonal communication skills
Effective organizational, multi-tasking, and prioritizing skills
Compensation
For job postings in New York, Oppenheimer is required by law to include a reasonable estimate of the salary range for this role. This salary range is specific to the State of New York and takes into account the wide range of factors that are considered in making salary decisions including but not limited to your skills, qualifications, experience, licensure and certifications, and other business and organizational needs. A reasonable estimate of the current base salary range is $50,000.00 - $60,000.00 at the time of this posting. Also, certain positions are eligible for additional forms of compensation such as discretionary bonus.
$50k-60k yearly 18d ago
Aerial Operations Specialist
Savatree 4.0
Operations specialist job in Northvale, NJ
Tree Climber
What We Offer·
Compensation: Competitive pay based on experience, skill level, and responsibilities
Benefits: Health and dental insurance, paid time off, 401(k) Savings Plan, and Flexible Spending Plan
Time Off: Time off to support your work/life balance
Career Growth & Development: Extensive training, continuing education, and opportunities to grow your career in arboriculture
Team & Collaborative Environment: Work with some of the best trained and equipped professionals in the industry, with a focus on safety, quality, and teamwork
Pay for this position will be based on experience $25-$30/hr
Position Summary
As a Tree Climber on our General Tree Care Team, you'll play a vital role in maintaining and preserving the health of our clients' landscapes. A typical day may include:
• Climbing and pruning large shade trees and ornamentals using proper practices
• Performing removals, cable bracing, and other tree care techniques
• Safely operating chainsaws, equipment, and aerial lifts (bucket trucks)
• Working as part of a team to deliver high-quality service to clients
• Applying industry safety standards in all aspects of tree care
This role offers the opportunity to work outdoors, visit beautiful properties in your community, and apply your climbing expertise to protect and enhance landscapes.
About You
You are safety-focused, skilled in climbing, and eager to build your career in tree care. You bring:
• Experience with proper pruning practices for large shade trees and ornamentals
• Ability to identify native and introduced tree/shrub species and their characteristics
• Ability to climb without spurs
• Knowledge of tree care safety standards
• Hands-on experience with chainsaws and related equipment
• Experience operating aerial lifts (bucket truck)
• A valid U.S. driver's license (CDL a plus)
• Authorization to lawfully work in the U.S.
About SavATree
SavATree was founded 45 years ago with a mission to preserve trees threatened by the gypsy moth epidemic. Since then, we've grown into a nationwide leader in tree, shrub, and lawn care services. Unlike companies that focus on removal, our work is rooted in preservation and care.
We are a values-driven organization built on teamwork, integrity, respect, and a relentless commitment to making a positive impact. When you join us, you'll find a collaborative, competitive, and caring environment where your contributions matter. As we like to say:
When you work here, you thrive here.
Physical Requirements
This role requires the ability to climb, work at heights, and safely lift and/or move up to fifty (50) pounds while performing tree care tasks.
Equal Opportunity
SavATree is an Equal Opportunity Employer and a Drug-Free Workplace. We are committed to creating a diverse environment where all employees feel valued and respected.
$25-30 hourly 23d ago
Operations Specialist
Flexcar
Operations specialist job in Larchmont, NY
Job Title: OperationsSpecialist Employee Type: Full Time Pay Rate: $24.00 - $26.00/hr + Full Benefit Package (day one)
We want you to be a part of our team - not just for a job, but for a long-term career. We're committed to investing in your growth, helping you build your skills, and supporting your professional development every step of the way. As a key player in our success, you'll work with some of the largest fleet companies in America and gain hands-on experience with our 209 unique vehicle models. Join us and grow your future with a company that believes in your potential.
Flexcar is completely reimagining car ownership. We offer the world's first month-to-month car lease, with insurance and maintenance included. Members can swap cars anytime as their needs change, without the commitment or hassle of traditional car ownership. By combining operational expertise with technology, data, and AI, we're transforming every aspect of the customer journey and delivering a more affordable, flexible, and hassle-free alternative to buying or leasing.
The OperationsSpecialist is a key employee at Flexcar that will work closely with teams from each frontline department to ensure the best products and experiences for our customers. As an OperationsSpecialist, you will be responsible for cleaning cars to meet Flexcar standards, ensuring all quality checks are being done through various apps and checklists, taking quality photos of vehicles for display on our website, and inventory scanning. You will primarily be stationed outdoors in one of our market locations while you perform your daily tasks.
What You'll Do:
Clean and detail a high volume of cars inside and out to meet Flexcar standards
Assess vehicle quality and damage by using our technology
Communicate with other Flexcar team members using a smart device
Complete readiness and return checklists accurately and quickly
Complete infleet inspections and the vehicle optioning process
Use our technology to take consistent high-quality images for our website
Conduct accurate, daily complete inventory scans, and assist with reconciliation process
Work on various special projects - managing their moving parts, timelines, and stakeholders - as dictated by unique business needs in an emerging market.
Properly manage vehicle inventory, including organizing a parking lot and correctly labeling cars
Address issues with vehicles to return them to customers as quickly as possible.
Maintain all Flexcar facilities and property to company standards
Assist the order delivery team to deliver customer cars for orders, as needed
Complete other assigned tasks from team leads and managers as directed
What You'll Love About this Role:
Being a core member of the Operations Team - our customer safety depends on you!
Being part of an automotive company that recognizes talent - where you can make a difference.
We are growing quickly - which means your career can grow quickly with us too!
What Drives Success for this Role:
Being an effective multitasker with strong time management skills
Tech savviness - you'll be using a company provided smartphone throughout your day to manage tasks
Ability to work in a customer-centric environment
Excellent verbal and written communication skills
Operating as a team player in a fast-paced environment
Flexibility to workdays, evenings, weekends and/or holidays
Willingness to work outdoors (weather and other conditions vary)
Ability to carry tools and marketing materials (up to 50 lbs.)
Valid driver's license and an acceptable driving record (per company standards)
At least 18 years old
What tops the tank:
Rest & Relax! Potential to accrue 80 hours of PTO your first year, and up to 120 hours in later years plus multiple company paid holidays and 60 hours of Sick time.
Save for Your Future! 401(k) with company match from day one of hire
Benefits: Excellent, low-cost healthcare coverage including: medical, dental, vision, eligibility day one. Wellness Programs, Flexible Spending Accounts, Health Savings Account, Life and Disability Insurance
Drive a Flexcar! Discounted employee rate on Flexcar products and no annual membership fee
Weekly Pay and Employee Referral Bonus
Uniforms
and other amazing perks!
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at anytime at the sole discretion of the Employer.
Flexcar is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Flexcar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Flexcar is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Flexcar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
$24-26 hourly Auto-Apply 60d+ ago
Senior Zoning & Permitting Specialist
Artech Information System 4.8
Operations specialist job in Paramus, NJ
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.
Job Description
Prepares candidate information reports related to leasing and land use viability. Prepares lease or other real estate agreements. Coordinates with or supervises outside vendor partners, environmental engineers, architectural & engineering firms, engineers and drafting technicians, title search firms and others to ensure transactions close within defined timeframes. Identify potential risk scenarios. Draft and proof recordable transaction documents, easements, warranty deeds, etc. for legal department review. Prepare zoning and permitting applications. Monitor progress of the application and facilitate jurisdictional requests for additional information as a result of the application review process. Ensure compliance to the quality and safety goals and objectives.
Serves as Senior Site Acquisition Specialist or Lead for particular site project including leasing and land use processing. • Receives updates from Site Acquisition Specialists and Associates and reports information to Site Acquisition Manager • Provides weekly status reports to Clients and serves as project lead during weekly client meetings • Assists Site Acquisition Manager with training of Site Acquisition Specialists and Associates • For new-build projects, commonly responsible for site acquisition activities from initial search ring release through building permit issuance. • For existing site modification projects, commonly responsible for site acquisition activities from leasing and zoning audit through building permit issuance. • Provides candidate-specific recommendations for leasing and land use viability. • Supervises the administration, planning, operations, and work of consultants and subcontractors. • Communicates activities with team members and other departments, as needed. • Provides site sketches, as needed. • Attends field site visits for candidate and engineering viability • Reviews title reports for ownership, encumbrances, easements, etc, and provides recommendation for leasing viability. • Interviews zoning/permitting personnel to obtain jurisdictional approval requirements for installation of wireless communication facilities and/or related • wireless equipment as project scope defines. • Completes Leasing Audit & Zoning Ordinance Reviews for site modification projects. • Reviews zoning drawings prior to submittal for compliance with public agencies and client requirements • Prepares, submits and obtains land use entitlement applications which may include presentations before governmental or architectural review boards. • Coordinate with client and engineering department to obtain information necessary for entitlement applications (RF Affidavits, propagation maps, photo-simulations, etc…). • Reviews and approves site specific documents • Reviews the quality and completeness of site specific documentation • Tracks progress on all open transactions • Completes collocation applications and associated documents. • Maintains a high degree of customer service and integrity when dealing with clients • Other duties or special projects, as assigned. • Verifies and/or obtain Enhanced 911 addressing. • Acts in capacity of a “lead person”. Does not have management responsibility for the people to whom they provide work direction. List supervised positions: Site Acquisition Administrator (Level 1-3)
Qualifications
Education: Requires 4 year degree, or equivalent work experience. Experience: Requires 5 years telecommunications industry experience.
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Prefer knowledge of tower industry. Prefer supervisory experience. Paralegal certificate preferred. Preferred Competencies: • Ability to work independently as well as with others • Excellent oral and written communications skills • Real estate, sales, or legal negotiation experience strongly desired • Ability to communicate and negotiate effectively • Ability to read and comprehend legal documents such as legal descriptions, surveys, ground leases, easements, deeds, land purchase contracts, mortgages, title policies, subordination, and CAD drawings • Advanced proficiency in Microsoft Excel, Word, and Outlook • Adheres to, supports and enhances the Divisions Environmental, Safety, Health and Security Program and enhances the Divisions Quality Management System.
Additional Information
For more information, Please contact
Gayathri
************
$62k-93k yearly est. 2d ago
Business Dev. Specialist
Hudson Regional Hospital
Operations specialist job in Secaucus, NJ
Job Description
Hudson Regional Hospital, nestled in Secaucus, New Jersey, is a distinguished healthcare institution committed to building a healthier community through exceptional care, advanced technology, and knowledgeable physicians. We take pride in being the #1 choice for surgery, boasting the Institute for Robotic Surgery, equipped with the latest surgical robots and six SRC Center of Excellence designations. This places us at the forefront of robotic and minimally invasive surgery, with the unique distinction of being the world's first hospital to receive the SRC Center of Excellence designation in Robotic Spine Surgery.
About the Role:
We are seeking a highly motivated and results-oriented individual to join our team as a Physician Liaison. In this dynamic role, you will be responsible for developing and maintaining strong relationships with physicians in the New Jersey and New York City area, with a focus on Orthopedics, Radiology, Personal Injury, and Same-Day Surgeries. You will act as the primary point of contact, building trust and understanding the specific needs of each physician. Your ultimate goal is to drive referrals to our hospital, increasing patient volume and contributing to our overall success.
Responsibilities:
Develop and maintain relationships with physicians in the assigned territory: This includes attending conferences, networking events, and conducting face-to-face meetings.
Educate physicians about our hospital's services and capabilities: Highlight the benefits of referring patients to our facility, focusing on Orthopedics, Radiology, Personal Injury, and Same-Day Surgeries.
Identify and address any concerns or barriers to referrals: Work collaboratively to find solutions and ensure a smooth referral process.
Track and analyze referral data: Monitor performance metrics and identify areas for improvement.
Prepare and deliver presentations to physician groups and other healthcare professionals.
Stay up-to-date on industry trends and best practices: Participate in continuing education and training opportunities.
Qualifications:
Bachelor's degree in a healthcare-related field or equivalent experience in Sales.
Minimum of 2 years of experience in a similar role, preferably with exposure to Orthopedics, Radiology, Personal Injury, and Same-Day Surgeries.
Excellent communication, interpersonal, and presentation skills.
Strong understanding of the healthcare industry and medical terminology.
Ability to travel extensively (approximately 75%) within the assigned territory.
Reliable means of transportation and a valid driver's license.
Ability to work independently and as part of a team.
Proactive, results-oriented, and highly motivated.
$64k-109k yearly est. 19d ago
Operations Associate
Goodwill Industries of Greater New York 3.1
Operations specialist job in South Hackensack, NJ
Goodwill Industries of Greater New York and
Northern New Jersey, Inc.
Job Description & Physical Demand Analysis
Operations Associate
Department:
Retail
Reports To
(Title):
Warehouse Operations Manager
Position Type:
FLSA - Non-Exempt
Supervising Staff:
No
General Purpose:
In a few brief sentences, summarize the primary duties and responsibilities.
The Operations Associate is essential to the efficient operation of the South Hackensack
warehouse, which serves Goodwill New York / New Jersey's fleet of retail stores, outlets, and
donation centers. The Operations associate contributes to the safe and efficient transport,
handling, and storage of donated goods and supplies. They perform duties to achieve
organizational, team and personal goals that are measured through revenue and process
integrity. They act as a Brand Ambassador through their actions, exemplifying Goodwill NYNJ
core values.
Essential Functions:
Describe the duties that define the core responsibilities of the job.
• Ability to safely operate all power equipment to execute daily responsibilities.
• Ensure all product containers (crates, bins, pallets) from stores and donation centers
are placed in the offload zone in the designated area.
• Review incoming material to ensure that the contents are appropriately labeled.
Report any findings to leadership for review and partner with leadership to clarify
labels when needed.
• Ensure that all store requests for equipment, products and supplies are staged
accurately in the grids.
• Assist drivers with the loading and unloading of trucks, ensuring the accuracy of cargo
sent/received.
• Adhere to all Safety and Loss Prevention policies and procedures.
• Responsible for reporting all incidents of property loss (equipment, product etc.) to the
Director of Logistics and VP of Asset Protection.
• Maintain safe work conditions at all times. Responsible for reporting all safety hazards,
potentially hazardous conditions, and unsafe practices to the Director of Logistics and
Director of Health and Safety.
• Ensure that all hazardous materials are stored properly in accordance with safety
Guidelines.
• Responsible for ensuring that all power equipment is fully functional prior to each use.
Report any findings to the Warehouse Operations Manager and/or Director of Logistics
immediately.
• Attend and actively participate in all required safety training, drills and exercises.
• Ensure actions are consistent with Goodwill ethics, policies, procedures, goals and
mission.
• Adhere to established trash schedule to facilitate the timely turnaround of equipment
to go back into circulation.
• Assist Ecommerce department with inventory movement from the dock to Ecommerce
shipping area.
• Transfer books/media received from stores and donation centers into gaylords for
Salvage.
• Complete detailed list of shipment goods in the form of a receipt for Salvage vendor or
their agent at the time of goods pick-up. Completed documents are to be immediately
submitted to the Director of Logistics.
• Responsible for ensuring the cleanliness of areas in which daily duties are performed.
This includes but is not limited to picking up all items on the floor after completion of
your task in each area, sweep and dispose of broken/dropped items immediately upon
identifying them and check for and discard all debris/trash in the warehouse parking
lot as assigned.
• Responsible for ensuring the safety of areas in which daily duties are performed,
ensuring that equipment/bales are stacked safely, all driveways/walkways are free and
clear of obstructions and all doorways/dock doors are fully passable.
• Be a Brand ambassador by providing excellent customer service in all interactions with
customers, donors and vendors.
• Adhere to break schedule as provided to ensure appropriate coverage to minimize
impact to productivity and safety.
• Perform other related duties, as assigned.
Qualifications:
Describe the minimum
educational and experience requirements/preferences.
Who You Are
High School Diploma or equivalent required.
Warehouse experience preferred.
Forklift operating license preferred.
Strong communication/listening skills.
Skills Required:
Describe the minimum skills required or preferred
Must be able to work a flexible schedule (Mon-Sat).
Must be able to execute multiple tasks in a fast-paced environment.
Must be willing to train on forklift and baling machines.
Special Working Conditions:
Describe unusual working conditions or
environmental
factors.
See Attached Physical Demand Analysis
Approvals:
Employee:
Date:
Print
Signature
Direct Supervisor:
Date:
Print
Signature
District Manager:
Date:
Print
Signature
Vice President:
Date:
Print
Signature
$24k-30k yearly est. 11d ago
Dispatch Operations Specialist
CM McNamara
Operations specialist job in Pearl River, NY
This role requires you to be highly organized, and detail-oriented to manage the daily coordination of service calls, technician scheduling, and customer communication for HVAC and Fireplace Divisions. This role is essential to ensuring smooth field operations, efficient technician routing, and exceptional customer experiences.
The ideal candidate thrives in a fast-paced environment, is a strong communicator, and has experience using FieldEdge.
The essential functions include, but are not limited to the following:
Daily Scheduling & Dispatching
Assign and dispatch technicians based on skillset, job type, and geographic location utilizing FieldEdge CRM System.
Monitor job progress and communicate updates or changes with field staff and customers.
Maintain an organized and efficient job board throughout the day to reduce downtime and increase job completion.
Customer Service & Communication
Answer incoming service calls, emails, and messages with professionalism and urgency.
Provide customers with job updates, ETA notifications, and appointment confirmations.
Handle last-minute schedule changes and resolve scheduling conflicts.
Communication with GM, Division Managers, Suppliers, Vendors and Technicians.
Coordination & Workflow Optimization
Work closely with service technicians, office staff, and sales teams to ensure accurate and timely job execution.
Verify that all required information (materials, notes, permits, etc.) is included before job dispatch.
Optimize routes for field teams to reduce travel time and increase productivity.
Software & Documentation
Use dispatching software (FieldEdge, etc.) to schedule jobs, update statuses, and log notes.
Track job progress and completion in real time.
Assist in generating service reports, job summaries, and technician performance data.
Support & Cross-Functional Tasks
Deposit A/R checks daily.
Work with the inventory/purchasing team to confirm material availability before dispatching.
Support administrative tasks related to job closeout, customer follow-up, or warranty claims.
Collaborate with operations leadership to improve dispatch procedures and technician utilization.
Requirements
Minimum Qualifications (Knowledge, Skills, and Abilities)
2+ years in dispatching, scheduling, or operations coordination (HVAC, plumbing, or related field preferred)
Experience using field service management software (e.g., FieldEdge)
Strong understanding of geographic mapping and technician routing
Excellent communication and interpersonal skills
Highly organized with strong multitasking abilities
Able to work well under pressure and adapt quickly to changing priorities
Comfortable with technology, CRM systems, and data entry
Familiarity with HVAC systems and terminology.
Experience optimizing routes and schedules for field service technicians.
Knowledge of customer relationship management (CRM) tools.
$51k-83k yearly est. 60d+ ago
Aerial Operations Specialist
Savatree 4.0
Operations specialist job in Northvale, NJ
Tree Climber What We Offer· * Compensation: Competitive pay based on experience, skill level, and responsibilities * Benefits: Health and dental insurance, paid time off, 401(k) Savings Plan, and Flexible Spending Plan * Time Off: Time off to support your work/life balance
* Career Growth & Development: Extensive training, continuing education, and opportunities to grow your career in arboriculture
* Team & Collaborative Environment: Work with some of the best trained and equipped professionals in the industry, with a focus on safety, quality, and teamwork
* Pay for this position will be based on experience $25-$30/hr
Position Summary
As a Tree Climber on our General Tree Care Team, you'll play a vital role in maintaining and preserving the health of our clients' landscapes. A typical day may include:
* Climbing and pruning large shade trees and ornamentals using proper practices
* Performing removals, cable bracing, and other tree care techniques
* Safely operating chainsaws, equipment, and aerial lifts (bucket trucks)
* Working as part of a team to deliver high-quality service to clients
* Applying industry safety standards in all aspects of tree care
This role offers the opportunity to work outdoors, visit beautiful properties in your community, and apply your climbing expertise to protect and enhance landscapes.
About You
You are safety-focused, skilled in climbing, and eager to build your career in tree care. You bring:
* Experience with proper pruning practices for large shade trees and ornamentals
* Ability to identify native and introduced tree/shrub species and their characteristics
* Ability to climb without spurs
* Knowledge of tree care safety standards
* Hands-on experience with chainsaws and related equipment
* Experience operating aerial lifts (bucket truck)
* A valid U.S. driver's license (CDL a plus)
* Authorization to lawfully work in the U.S.
About SavATree
SavATree was founded 45 years ago with a mission to preserve trees threatened by the gypsy moth epidemic. Since then, we've grown into a nationwide leader in tree, shrub, and lawn care services. Unlike companies that focus on removal, our work is rooted in preservation and care.
We are a values-driven organization built on teamwork, integrity, respect, and a relentless commitment to making a positive impact. When you join us, you'll find a collaborative, competitive, and caring environment where your contributions matter. As we like to say: When you work here, you thrive here.
Physical Requirements
This role requires the ability to climb, work at heights, and safely lift and/or move up to fifty (50) pounds while performing tree care tasks.
Equal Opportunity
SavATree is an Equal Opportunity Employer and a Drug-Free Workplace. We are committed to creating a diverse environment where all employees feel valued and respected.
$25-30 hourly 24d ago
Branch Operations Specialist (Fishkill, NY)
Oppenheimer & Co 4.7
Operations specialist job in Fishkill, NY
Who We Are: Oppenheimer & Co. Inc. (Oppenheimer) is a leading middle-market investment bank and full service broker-dealer. With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services.
Job Description
The firm is seeking a Branch OperationsSpecialist to join their branch office in Fishkill, NY. This role requires superior interpersonal skills as well as organizational and multi-tasking skill sets. The candidate should be able to operate independently as well as a member of a team under the leadership of the Branch Manager. This position will report to the National Branch Operations Administrator with secondary reporting to the Branch Manager.
Responsibilities
* Assist in maintaining the day to day operations to ensure operational excellence
* Support client onboarding process
* Maintain and process documents
* Assist with audit preparations
* Communicate effectively and efficiently with home office personnel
* Interact and support branch staff and all levels of management
* Interact on routine/sensitive matters
* Ensure that all documents are sent to home office in a timely manner
* Cross training within other positions in the Operations area
* Willing and able to take on additional tasks
Qualifications:
* FINRA Registration: SIE and Series 99 required (Within 6 months of hire)
* Brokerage operations experience
* Strong attention to detail and accuracy
* Intermediate Microsoft Office skills
* Ability to navigate multiple computer systems, applications, and utilize search tools to find information
* Excellent verbal, written, and interpersonal communication skills
* Effective organizational, multi-tasking, and prioritizing skills
Compensation
For job postings in New York, Oppenheimer is required by law to include a reasonable estimate of the salary range for this role. This salary range is specific to the State of New York and takes into account the wide range of factors that are considered in making salary decisions including but not limited to your skills, qualifications, experience, licensure and certifications, and other business and organizational needs. A reasonable estimate of the current base salary range is $50,000.00 - $60,000.00 at the time of this posting. Also, certain positions are eligible for additional forms of compensation such as discretionary bonus.
$50k-60k yearly 47d ago
Business Dev. Specialist
Hudson Regional Hospital
Operations specialist job in Secaucus, NJ
Hudson Regional Hospital, nestled in Secaucus, New Jersey, is a distinguished healthcare institution committed to building a healthier community through exceptional care, advanced technology, and knowledgeable physicians. We take pride in being the #1 choice for surgery, boasting the Institute for Robotic Surgery, equipped with the latest surgical robots and six SRC Center of Excellence designations. This places us at the forefront of robotic and minimally invasive surgery, with the unique distinction of being the world's first hospital to receive the SRC Center of Excellence designation in Robotic Spine Surgery.
About the Role:
We are seeking a highly motivated and results-oriented individual to join our team as a Physician Liaison. In this dynamic role, you will be responsible for developing and maintaining strong relationships with physicians in the New Jersey and New York City area, with a focus on Orthopedics, Radiology, Personal Injury, and Same-Day Surgeries. You will act as the primary point of contact, building trust and understanding the specific needs of each physician. Your ultimate goal is to drive referrals to our hospital, increasing patient volume and contributing to our overall success.
Responsibilities:
Develop and maintain relationships with physicians in the assigned territory: This includes attending conferences, networking events, and conducting face-to-face meetings.
Educate physicians about our hospital's services and capabilities: Highlight the benefits of referring patients to our facility, focusing on Orthopedics, Radiology, Personal Injury, and Same-Day Surgeries.
Identify and address any concerns or barriers to referrals: Work collaboratively to find solutions and ensure a smooth referral process.
Track and analyze referral data: Monitor performance metrics and identify areas for improvement.
Prepare and deliver presentations to physician groups and other healthcare professionals.
Stay up-to-date on industry trends and best practices: Participate in continuing education and training opportunities.
Qualifications:
Bachelor's degree in a healthcare-related field or equivalent experience in Sales.
Minimum of 2 years of experience in a similar role, preferably with exposure to Orthopedics, Radiology, Personal Injury, and Same-Day Surgeries.
Excellent communication, interpersonal, and presentation skills.
Strong understanding of the healthcare industry and medical terminology.
Ability to travel extensively (approximately 75%) within the assigned territory.
Reliable means of transportation and a valid driver's license.
Ability to work independently and as part of a team.
Proactive, results-oriented, and highly motivated.
$64k-109k yearly est. Auto-Apply 60d+ ago
Operations Associate
Goodwill Industries of Greater New York 3.1
Operations specialist job in South Hackensack, NJ
Goodwill Industries of Greater New York and
Northern New Jersey, Inc.
Job Description & Physical Demand Analysis
Position Title:
Operations Associate
Department:
Retail
Reports To
(Title):
Warehouse Operations Manager
Position Type:
FLSA - Non-Exempt
Supervising Staff:
No
General Purpose:
In a few brief sentences, summarize the primary duties and responsibilities.
The Operations Associate is essential to the efficient operation of the South Hackensack
warehouse, which serves Goodwill New York / New Jersey's fleet of retail stores, outlets, and
donation centers. The Operations associate contributes to the safe and efficient transport,
handling, and storage of donated goods and supplies. They perform duties to achieve
organizational, team and personal goals that are measured through revenue and process
integrity. They act as a Brand Ambassador through their actions, exemplifying Goodwill NYNJ
core values.
Essential Functions:
Describe the duties that define the core responsibilities of the job.
• Ability to safely operate all power equipment to execute daily responsibilities.
• Ensure all product containers (crates, bins, pallets) from stores and donation centers
are placed in the offload zone in the designated area.
• Review incoming material to ensure that the contents are appropriately labeled.
Report any findings to leadership for review and partner with leadership to clarify
labels when needed.
• Ensure that all store requests for equipment, products and supplies are staged
accurately in the grids.
• Assist drivers with the loading and unloading of trucks, ensuring the accuracy of cargo
sent/received.
• Adhere to all Safety and Loss Prevention policies and procedures.
• Responsible for reporting all incidents of property loss (equipment, product etc.) to the
Director of Logistics and VP of Asset Protection.
• Maintain safe work conditions at all times. Responsible for reporting all safety hazards,
potentially hazardous conditions, and unsafe practices to the Director of Logistics and
Director of Health and Safety.
• Ensure that all hazardous materials are stored properly in accordance with safety
Guidelines.
• Responsible for ensuring that all power equipment is fully functional prior to each use.
Report any findings to the Warehouse Operations Manager and/or Director of Logistics
immediately.
• Attend and actively participate in all required safety training, drills and exercises.
• Ensure actions are consistent with Goodwill ethics, policies, procedures, goals and
mission.
• Adhere to established trash schedule to facilitate the timely turnaround of equipment
to go back into circulation.
• Assist Ecommerce department with inventory movement from the dock to Ecommerce
shipping area.
• Transfer books/media received from stores and donation centers into gaylords for
Salvage.
• Complete detailed list of shipment goods in the form of a receipt for Salvage vendor or
their agent at the time of goods pick-up. Completed documents are to be immediately
submitted to the Director of Logistics.
• Responsible for ensuring the cleanliness of areas in which daily duties are performed.
This includes but is not limited to picking up all items on the floor after completion of
your task in each area, sweep and dispose of broken/dropped items immediately upon
identifying them and check for and discard all debris/trash in the warehouse parking
lot as assigned.
• Responsible for ensuring the safety of areas in which daily duties are performed,
ensuring that equipment/bales are stacked safely, all driveways/walkways are free and
clear of obstructions and all doorways/dock doors are fully passable.
• Be a Brand ambassador by providing excellent customer service in all interactions with
customers, donors and vendors.
• Adhere to break schedule as provided to ensure appropriate coverage to minimize
impact to productivity and safety.
• Perform other related duties, as assigned.
Qualifications:
Describe the minimum
educational and experience requirements/preferences.
Who You Are
High School Diploma or equivalent required.
Warehouse experience preferred.
Forklift operating license preferred.
Strong communication/listening skills.
Skills Required:
Describe the minimum skills required or preferred
Must be able to work a flexible schedule (Mon-Sat).
Must be able to execute multiple tasks in a fast-paced environment.
Must be willing to train on forklift and baling machines.
Special Working Conditions:
Describe unusual working conditions or
environmental
factors.
See Attached Physical Demand Analysis
Approvals:
Employee:
Date:
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Signature
Direct Supervisor:
Date:
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Signature
District Manager:
Date:
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Signature
Vice President:
Date:
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Signature
How much does an operations specialist earn in Clarkstown, NY?
The average operations specialist in Clarkstown, NY earns between $40,000 and $103,000 annually. This compares to the national average operations specialist range of $35,000 to $85,000.
Average operations specialist salary in Clarkstown, NY
$65,000
What are the biggest employers of Operations Specialists in Clarkstown, NY?
The biggest employers of Operations Specialists in Clarkstown, NY are: