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  • Entry-Level Payroll Specialist

    Dahl 3.9company rating

    Payroll administrator job in Holmen, WI

    At Dahl Automotive, we value our team above all else. We are proud of our culture and career path opportunities we provide! It's our Mission to Keep People Moving and as a member of our team, we look forward to supporting and challenging you to success in this critical role and through your career path. Join our team and become part of a legacy that is more than 100 years in the making! Join our Support Team as an Entry-Level Payroll Specialist! At our Support Center, located off of Hwy OT, in Holmen, you will enjoy Monday through Friday hours (8am-5pm) and a casual (jeans!) work environment. We offer competitive wages, based upon experience and a wide range of benefits. If this sounds like the right opportunity for you to advance your career, we welcome you to apply today! This is an on-site position. Your responsibilities and contributions: Assist in preparing all payroll cycles Issue earnings payment via direct deposit or check Process team member reimbursements Enter deductions for team member paid benefits Deposit 401k contributions within 24 hours of payroll Pay garnishments, child support, etc. within 24 hours of payroll Assist in preparing and filing all 940/941/SUT/FUT/W2/W3 reports, as required Assist with processing annual safe harbor and/or profit-sharing contributions as provided by the Vice President of Finance Ensure schedules are clean Assist with reconciling flex benefit statements Assist with reconciling benefits and processing 1095s at year-end Assist with processing sales retention payouts as provided by the Vice President of Finance Ensure cash spiffs and non-monetary gifts are taxed via payroll Track vacation Set up new team members in timekeeping Assist with documents needed for the workers' compensation and 401k audits annually Assist with payroll accruals and employee counts for the monthly financial statements Your qualifications Strong computer skills and proficient in data entry Skilled with working in a fast-paced environment Ability to work well in a team setting, as well as independently Must be detail-oriented with a high level of accuracy and sound judgement Must have strong interpersonal and communication skills, with the ability to communicate effectively with all positions and departments Ability to effectively manage time and complete multiple tasks, while continually meeting critical deadlines and responding to changing priorities Strong ability to exercise good judgement and make decision based on the accurate and timely analysis As part of the Dahl Auto team, you will be eligible for all company benefits, including paid time off, medical, dental, vision, 401k with automatic 3% company contribution, life insurance, disability insurance, accident insurance, discounts on vehicles and services, and much more! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
    $32k-40k yearly est. 60d+ ago
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  • Lead Payroll Specialist

    Creative Financial Staffing 4.6company rating

    Payroll administrator job in Madison, WI

    Are you a payroll pro who loves keeping things accurate, compliant, and running smoothly? Do you thrive in a fast-paced environment where details matter and teamwork makes all the difference? If so, this opportunity is calling your name! Why You'll Love This Role Step into a key payroll position with a well-established, growing company that values precision, efficiency, and expertise. Join a supportive team where your payroll knowledge will be appreciated and make a real impact. What You'll Do Process payroll for 500+ employees with accuracy and efficiency. Handle certified payroll reporting and ensure compliance with prevailing wage laws. Collaborate with HR and finance teams to ensure proper payroll allocations. Stay ahead of multi-state payroll regulations and compliance requirements. Address payroll discrepancies and employee inquiries with professionalism and care. What You Bring 3+ years of payroll experience. Proficiency in ADP, Paylocity, or similar payroll systems. Strong attention to detail, problem-solving skills, and the ability to meet tight deadlines. Excellent communication skills for working with employees, union reps, and leadership. Why Join Us? Competitive salary: $65,000 - $85,000 Growth opportunities within a stable, expanding company. Collaborative and supportive work environment. Make an impact in a key payroll role where your expertise is truly valued.
    $65k-85k yearly 1d ago
  • Payroll Manager

    Volm Companies 3.9company rating

    Payroll administrator job in Antigo, WI

    Job Title: Payroll Manager Reports to: Corporate Human Resources Director The Payroll Manager is responsible for the accurate and timely payroll process across the United States and Canada, while maintaining strict compliance with complex multi-state and cross-border regulations. Responsibilities will not only oversee the day-to-day processing but also drive process improvements, lead system integrations, and act as a key partner to the Human Resources and Finance teams. Supervisory Responsibilities Hire, train, coach, and mentor direct reports. Develops annual individual career development plans and provides feedback, coaching, and direction to support the professional growth of team members. Foster open communication within the team and across departments to maintain alignment on payroll duties and requirements. Essential Duties Manage end-to-end payroll lifecycle for a diverse workforce across multiple U.S. states and Canadian provinces. Ensure accurate calculation of wages, tax withholdings, benefits deductions, and garnishments. Oversee the filing of quarterly and annual tax returns (Form 941, W-2s, 1095s and Canadian T4s, ROE). Oversee the entry and/or auditing of payroll changes including but not limited to tax changes, address changes, and direct deposit. Manages the entry, recordkeeping, and follow-up of garnishments, child support orders, tax liens, wage assignments, etc. Ensures payroll is processed in compliance with the current labor laws, tax codes, and reporting requirements in all jurisdictions and stays current with changes (i.e. FLSA, Employment Standards Act, etc.) Lead internal and external payroll audits and ensure all filings are reconciled. Responds to inquiries for payroll related information for various programs such as workers compensation, unemployment, and verifications of employment, etc. Optimize and automate payroll workflows to increase efficiency and reduce manual error. Serve as a functional lead for payroll system upgrades or new system implementations. Maintain data integrity between all payroll, HRIS, and accounting systems as appropriate. Prepare monthly, quarterly, and year-end payroll reports for leadership. Analyze payroll data to provide insight on labor costs, overtime trends, and budget variances. Manage the payroll budget and vendor relationships (payroll providers, tax services, etc.) Prepares and maintains accurate records and reports of payroll transactions. Identifies and recommend updates to payroll procedures and writes and maintains work procedures to document work process flows related to areas of responsibility. Monitors the payment of bonus and commission programs to ensure they are timely and taxed properly. Manages the proper calculation and payment of overtime compensation. Oversees the programming of the time recordkeeping system, administration, and transfer of time into payroll system, this includes time collection devices. Writes and maintains company policies related to payroll ensuring legal compliance. Supports employees by handling the most complex issues and inquiries related to areas of responsibility. Develop manager training related to payroll rules and supervisory payroll duties. Acclimate new managers to the process as needed. Meet or exceed established safety standards through personal accountability and a safety-first mindset. Always maintain the strictest confidentiality of proprietary and team member information using established safeguards to prevent any disclosures. Shares information only on a need-to-know basis. Ensures system compliance with data security and privacy requirements. Required Skills and Abilities Excellent written and oral communication skills. Ability to professionally deliver good and bad news. Highly proficient in the use of Excel with the ability to program complex functions. Ability to lead others to achieve their greatest potential. Intermediary report writing skills to write custom reports. Good presentation skills to present complex data and information. Strong interpersonal skills with an awareness of culture. High degree of critical thinking, interpretive/analytical, and problem-solving skills. Ability to oversee projects to achieve expected outcomes. Shows responsibility for company resources. Ability to work within tight deadlines and maintain a calm demeanor. High level of accuracy in performance of job duties Education and Experience Knowledge of payroll processing, usually acquired through an associate degree in Human Resources, Accounting, Payroll, or similar discipline. Specialized training in payroll, benefits, and/or compensation is highly desired. Six (6) years of payroll experience required. Three (3) or more years of payroll experience in a leadership capacity desired. Experience in multi state (10+) and Ontario Canada payroll processing desired. Microsoft Excel, Word, Power Point, Outlook, and HRIS systems experience. ADP experience desired. Certification in payroll highly desired such as for the U.S.: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) or for Canada: Payroll Compliance Professional (PCP) or Certified Payroll Manager (CPM). Physical Requirements Frequent sitting, standing, and walking. Occasional lifting, carrying, stooping, and bending. Be able to handle, grasp, and perform repetitive motions. Working in an office environment with periodic exposure to manufacturing environments Company Culture & Values A Commitment To Our Purpose (COMMITTED PEOPLE) - Our mission is to serve and build up our customers, suppliers, communities, and each other, guided by the principles of our Lord Jesus Christ. The commitment to serving and building up is easily seen in those employees that exemplify this value. Without Our Customers We Are Nothing (CUSTOMER FIRST) - We realize that we are blessed to serve our customers and without them, our company does not exist. They rely on us for their success and that is a responsibility we cannot take lightly. Our focus must be on serving them with as seamless communication and access to product as possible. Kind, Humble And Positive (HUMBLE) - These positive traits do not mean being a doormat to others. But when a person is kind, humble and positive it comes through in their genuine caring for those around them. A Desire For “Expert” (EXPERTS) - Our people want to be seen as the experts in their specific roles. From how we convert a bag efficiently and with highest quality, to knowledge of the product portfolio, to desiring to know more about tax or human resource policy - the desire for “expert” drives us in each of our roles. Intentional Growth - Developing Of Self And Others (PERSONAL GROWTH)- Times, tools, and customer expectations change. Our team members are interested in developing themselves and those around them. We know that a stronger team is one that makes our customers and our fellow employees happier. Strong Work Ethic (HARD WORKERS) - The commitment to serve those around us is honorable and we respond to this by putting our strongest effort into that purpose. High Expectations Of Self And Others (HIGH EXPECTATIONS) - We expect ourselves, and those around us, to put in our best effort. When others struggle, we help them align towards perfection. When we struggle, we are open and humble to hear it and course-correct accordingly. If It Isn't Safe, We Don't Do It (SAFETY) - All people deserve to return home to their loved ones safely and work in environment where they can best execute their tasks safely. When choosing between safety and profit, safety and efficiency, safety and feelings, safety and “x” - we choose safety. Driver Requirements The ability to drive a company owned/leased vehicle or personal vehicle on behalf of the company is preferred. Inclusion in the company's driver qualification program is required to drive a company owned/leased vehicle or personal vehicle. Becoming a qualified driver includes: Agree to the company driving policies that apply to company owned/leased vehicle or personal vehicle as applicable. Possess and maintain a valid driver license and be a minimum of 21 years of age. Maintain an acceptable driving record, as evidenced by completion of a baseline motor vehicle record check and ongoing monitoring. When driving a personal vehicle on behalf of the company, must provide a copy of the declaration page from personal auto insurance that shows the policy dates and minimum coverage amounts ($300,000 bodily injury per accident/$100,000 property damage per accident or if driving less than 5 hours/200 miles a year $50,000 bodily injury per accident/$10,000 property damage per accident or the state minimum, whichever is more). This requirement is initially and then annually thereafter. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Benefits As a family-owned and operated company, we offer a comprehensive benefits package designed to support you and your family. We offer a strong foundation of benefits, including access to medical, dental, and vision coverage, an HSA employer contribution, and a 401k with profit sharing to secure your future. To support your overall well-being and family life, we offer additional benefits beyond the core package, such as paid vacation, wellness stipends, childcare reimbursement assistance, and much more. We are committed to continuously enhancing our benefits to meet the evolving needs of our team.
    $50k-100k yearly Auto-Apply 21d ago
  • Payroll Manager

    Horwitz 4.1company rating

    Payroll administrator job in New Hope, MN

    At Horwitz, we don't just offer jobs-we build careers. For over 100 years, we've been a leader in HVAC, plumbing, electrical services, delivering exceptional service while fostering a supportive and innovative workplace. Joining our team means working with passionate professionals in a culture built on safety, accountability, professionalism, motivation, curiosity, and a can-do attitude. We're committed to your growth with training, mentorship, and advancement opportunities. Along with competitive benefits-you'll be part of a company that values its employees and makes a positive impact in the community. Join Horwitz and become part of a legacy of excellence and opportunity. Position Overview The Payroll Manager oversees all aspects of the organization's payroll and labor cost reporting, ensuring accurate and timely employee payments, continuously improving payroll processes, and maintaining compliance with relevant regulations. Primary duties include: Payroll Processing Process weekly office payroll and provide a high level of assistance to weekly union field payroll Calculate employee wages, salaries, bonuses, and deductions for exempt and field staff Calculation and payment of monthly commissions for select employees Calculation and payment of monthly vehicle allowances On/off boarding of office/field personnel Maintain accurate and up-to-date payroll records Weekly payment of payroll taxes Union Reporting Calculate and ensure the accuracy of monthly union reports and payments to unions on a timely basis Develop a working knowledge of collective bargaining agreements Mileage/Vehicles Process monthly payment of monthly fuel usage Compile vehicle allowances, fuel usage mileage reporting for employee W2 taxable fringe benefits LCPTracker - Utilization - Certified Payrolls Record weekly LCPTracker data Assist and train billing staff to complete utilization and certified payroll requirements Quarterly/Annually Preparing and reporting of SUTA, 940/941, state withholding taxes. Preparing and distributing employee W2s Preparing and reporting 1095-B, 1095-C Oversee annual union rate and burden adjustments Compliance: Ensure compliance with all relevant federal, state, and local payroll laws and regulations Ensure compliance with all union regulations Staying informed about changes in payroll legislation and regulations Management and Supervision: Supervise and manage payroll staff (2) Train and mentor payroll staff Develop and implement payroll policies and procedures Reporting and Analysis: Prepare and analyze payroll reports Identify and resolve payroll discrepancies Collaborate with other departments, labor coordinators, HR and accounting Benefit Administration: Ensure accurate and timely processing of benefit deductions Balance benefit payments with deductions Ensure accuracy of 401k deferrals and Profit Sharing contribution Education/Experience: Bachelor's degree in accounting, finance, or a related field is preferred. 5+ years of experience in payroll processing and management. In-depth knowledge of payroll laws, regulations, and best practices. Communication skills: To interact with employees and other departments. Skills: Proficiency in accounting software and Excel Strong analytical, organizational, and problem-solving skills. Leadership skills Communication skills: To interact with employees and other departments. Benefits Comprehensive medical, dental, and vision insurance 401(k) with Safe Harbor and Profit Sharing Paid time off and holidays Tuition reimbursement Professional development opportunities
    $70k-96k yearly est. 60d+ ago
  • Payroll Manager

    Dungarvin 4.2company rating

    Payroll administrator job in Mendota Heights, MN

    A LITTLE ABOUT US: At Dungarvin, we are more than a provider of support services; we're a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we've been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs. Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do; from creating individualized service plans to building strong partnerships with families, teams, and communities. As a Dungarvin employee, you'll be at the heart of that mission. You'll help people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence. With services in 15 states, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time. Join our nationwide family and let us help you achieve your unique goals and dreams. WE OFFER: Compensation: $106,100 Annually Fixed Rate Work Environment: Hybrid 3-4 days in the office (During Orientation period the expectation is 4 days in Mendota Heights Office) Team Culture: The payroll team is collaborative, high-performing, detail-oriented, and adaptable, with a positive, supportive culture that values mentorship, professional growth, and embracing new systems and processes. Work Schedule: Monday- Friday 8 AM - 5 PM CST, Flexibility available. Retirement Plan: 401 K plan with up to 3% employer match after one year of service. Time Away: PTO that increases with tenure, PTO donation options. Insurance & Health: Medical, dental, and vision coverage (including dental for domestic partners), pet insurance, supplemental insurance options, and flexible spending and health savings accounts (FSA and HSA). Plus, 100% company-paid long-term disability and life insurance. Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday) Job Mobility: Opportunities within Dungarvin's 15 states of service Job Description Are you a seasoned payroll professional ready to lead and enhance payroll operations for a large, multi-state organization? Dungarvin is seeking a Payroll Manager to oversee payroll processes for 6,500 employees. You'll manage a team of 4 staff, step in for complex tasks, and collaborate closely with HR, accounting, and leadership. This role focuses on process improvement, compliance, system rollouts, and strategic payroll initiatives, making it ideal for someone who thrives on problem-solving, leading projects, and driving operational excellence. WHAT YOU'll DO: Payroll Leadership & Oversight: Manage the payroll department, ensure accurate and timely payroll processing, and provide guidance to staff. Process & System Improvement: Lead rollouts of Workday, train staff, and optimize payroll processes for efficiency. Compliance & Accounting Support: Ensure multistate payroll compliance, assist with audits, handle month-end reconciliations, and collaborate with accounting on payroll integration. Acquisition & Audit Support: Oversee payroll integration during acquisitions and support payroll audits to ensure accuracy. Team Development: Mentor and coach payroll staff to elevate performance, instill best practices, and foster a collaborative work environment. Qualifications MUST HAVE: Payroll & Tax Expertise: 10+ years of experience managing end-to-end payroll operations and taxation across multiple locations and jurisdictions. Leadership Experience: Proven experience leading payroll teams or serving in a Payroll Manager or similar leadership role. Technical proficiency: Strong technical proficiency with payroll and HR systems. Microsoft Office applications, and automated payroll and timekeeping systems. Regulatory Knowledge: In-depth understanding of multistate payroll tax laws, wage and hour regulations, and compliance requirements. NICE TO HAVE: Education: Bachelor's or associate's degree in Business Administration, Accounting, Human Resources, Finance, or a related field. Payroll Systems: experience with Workday, UKG/UltiPro (Ultimate Software). Accounting Systems: Familiarity with Microsoft Dynamics and general accounting practices, including reconciliations and reporting. Professional certifications: Certified Payroll Professional (CPP), Certified Payroll Manager (CPM), Fundamental Payroll Certification (FPC), or other relevant payroll/HR credentials. Additional Information SKILLS CRITICAL FOR SUCCESS: Analytical & Mathematical Acumen: Strong numerical skills to manage complex payroll calculations, reconciliations, and reporting. Leadership, Coaching & Teamwork: Guide, mentor, and develop payroll staff to ensure high performance, accountability, and continuous improvement while fostering a positive, collaborative, and professional work environment. Organization & Time Management: Efficiently manage multiple tasks, prioritize responsibilities, and meet strict deadlines across departments. Communication & Collaboration: Clearly convey payroll processes, policies, and updates while working effectively with HR, accounting, operations, and other stakeholders to drive alignment, support initiatives, and enhance organizational efficiency. Problem-Solving, Adaptability & Technical Proficiency: Identify, analyze, and resolve payroll issues efficiently while navigating changing systems and processes, leveraging expertise with automated payroll tools, and quickly learning new technologies. Attention to Detail & Compliance: Maintain meticulous accuracy in payroll processing, timekeeping, and reporting, ensuring compliance with all multistate laws and regulations. WHY YOU'LL LOVE THIS ROLE: Lead payroll for a large, multi-state organization, guiding a talented team while driving system improvements, process efficiencies, and compliance excellence. You'll tackle challenging projects, support audits and acquisitions, and make a meaningful impact on payroll operations; all in a dynamic, fast-paced environment with opportunities for growth. IMPORTANT INFORMATION: At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Compass and Dungarvin are affirmative action and equal opportunity employers. The deadline for internal applications is set for two weeks from the date of the job posting. #LI-Hybrid #DDIJ #LI-MF1
    $106.1k yearly 4d ago
  • Payroll Manager

    Geotechnical 3.6company rating

    Payroll administrator job in Saint Paul, MN

    About Us At American Engineering Testing (AET), we believe that people are the heart of innovation. We create an environment that values teamwork, curiosity, and continuous improvement while delivering innovative engineering and consulting solutions. As a 100% employee-owned firm, we deliver comprehensive testing, analysis, and design to reduce uncertainty in construction projects and offer rewarding work, exceptional training, and career development opportunities. Job Summary The Payroll Manager is responsible for overseeing and executing the payroll function for American Engineering Testing (AET), ensuring accuracy, compliance, and efficiency in all payroll processes. This role requires expertise in ADP payroll systems and Microsoft Dynamics for timekeeping. The Payroll Manager will collaborate with HR, Finance, and leadership to develop and refine payroll policies, manage compliance with federal, state, and local labor laws, and support company-wide compensation strategies. Additionally, this position will play a key role in optimizing payroll workflows, identifying automation opportunities, and enhancing payroll-related reporting capabilities. The ideal candidate will have a strong analytical mindset, excellent attention to detail, and a commitment to maintaining confidentiality while delivering a seamless payroll experience for AET employees. Essential Duties and Responsibilities Reasonable accommodation or workable solutions may be made to enable individuals with disabilities to perform essential functions. Manage and oversee the end-to-end payroll process using ADP, ensuring accurate, timely, and legally compliant payroll execution for all employees, including multi-state payroll processing. Review and validate Microsoft Dynamics timekeeping data, ensuring accurate tracking of hours worked, overtime, and paid leave; troubleshoot and resolve discrepancies in coordination with HR and department managers. Ensure strict adherence to federal, state, and local wage and hour laws, including FLSA regulations, tax compliance, wage garnishments, and payroll deductions. Oversee payroll tax filings, quarterly and annual tax reports, and W-2 distribution in collaboration with ADP and external regulatory agencies. Maintain proper payroll records, ensuring accuracy and compliance with internal policies, audit requirements, and record retention standards. Conduct routine payroll audits, reconciling payroll transactions, tax filings, and benefits deductions to prevent discrepancies and ensure financial accuracy. Analyze payroll trends, including overtime costs, labor expenses, and tax liabilities, to provide insights for budgeting and workforce planning. Prepare detailed payroll reports for Finance, HR, and senior leadership, including payroll variance analysis, compliance reports, and workforce cost assessments. Monitor and address payroll errors, discrepancies, or system issues, implementing corrective actions as needed. Serve as the primary administrator for ADP payroll and Microsoft Dynamics timekeeping, ensuring system configurations align with company policies, compliance requirements, and business needs. Collaborate with HR and IT to optimize payroll workflows, automate manual processes, and enhance system integrations between payroll, HRIS, and accounting platforms. Stay informed about system updates, regulatory changes, and best practices, ensuring AET's payroll operations remain efficient and compliant. Lead payroll system upgrades, testing, and implementations, working with vendors and internal stakeholders to ensure seamless adoption. Serve as the primary payroll point of contact for employees, responding to payroll inquiries with clear, accurate, and timely information regarding earnings, deductions, direct deposits, and tax withholdings. Educate employees and managers on payroll policies, timesheet submission procedures, and compliance with wage laws. Work closely with HR and Finance to resolve payroll-related employee concerns, ensuring a positive employee experience while maintaining confidentiality and compliance. Process Improvement & Strategic Support. Continuously evaluate payroll processes to identify inefficiencies, reduce errors, and implement best practices for payroll administration. Partner with HR and Finance to align payroll policies with company compensation strategies, incentive programs, and regulatory requirements. Lead payroll-related projects, such as compliance audits, process redesigns, and system enhancements, ensuring alignment with organizational goals. Provide guidance to leadership on payroll trends, legislative updates, and industry best practices that may impact compensation planning. Supervisory Responsibility Lead, mentor, and develop payroll staff, ensuring accurate execution of payroll processes and adherence to best practices. Provide guidance and training to HR, Finance, and department managers on payroll policies, procedures, and compliance matters. Required Qualifications and Education Requirements Bachelor's degree in accounting, Finance, Human Resources, Business Administration, or a related field. 5+ years of payroll management experience, preferably in a multi-state environment with both exempt and non-exempt employees. Expertise in payroll systems (ADP Workforce Now preferred), with experience managing integrations and troubleshooting payroll-related system issues. Strong understanding of federal, state, and local wage and hour laws, payroll tax compliance, and regulations, including FLSA, FMLA, and multi-jurisdictional tax laws. Experience with payroll audits, reconciliations, general ledger processing, and reporting. Advanced proficiency in Microsoft Excel, including data analysis, pivot tables, and payroll-related financial modeling. Proven ability to lead process improvements, automate payroll functions, and implement technology-driven payroll solutions. Exceptional analytical, problem-solving, and organizational skills, with high attention to detail and accuracy. Ability to maintain strict confidentiality while handling sensitive payroll and compensation data. Strong interpersonal and communication skills, with the ability to collaborate across departments and explain complex payroll matters to non-experts. Preferred Skills Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred. Experience managing multi-state payroll operations and ensuring compliance with wage and tax regulations. Strong proficiency in ADP Workforce Now and Microsoft Dynamics timekeeping, including system optimization and troubleshooting. Advanced Microsoft Excel skills for payroll analysis, reporting, and reconciliations. Excellent communication, problem-solving, and organizational skills, with the ability to explain payroll matters clearly to employees and leadership. Pay Transparency Base compensation is expected to be in the range of $90,000 - $110,000 per year based on skill set and experience. This position is also eligible for participation in AET's Annual Performance Bonus Program. AET offers a comprehensive benefits package, including health benefits, insurance, Employee Stock Ownership Plan (ESOP), long term savings, paid time off, and professional development opportunities. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. Work Environment This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position will occasionally be required to operate in a field environment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Third Party Disclosure Notice to Third Party Agencies: AET does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by AET's Chief People Officer (CPO), AET reserves the right to pursue and hire these candidates without financial obligation to recruiters or agencies.
    $90k-110k yearly Auto-Apply 22d ago
  • Payroll Manager

    Brookdale 4.0company rating

    Payroll administrator job in Milwaukee, WI

    Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Full-time associates in role are also eligible for an annual bonus incentive. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. The application window is anticipated to close within 30 days of the date of the posting. Education and Experience Bachelor's Degree in Business or Accounting. Minimum of seven years payroll processing experience, including supervisory/management experience. PeopleSoft North American Payroll experience (v8.8 or higher) to include payroll related table configuration experience (company, earnings, deductions, taxes) and proficiency in writing complex PeopleSoft queries, preferred. Experience with quarterly, annual, and W2/W2C (Federal, State and Local) tax processes. Garnishment set up experience and a demonstrated understanding of priorities, rules, and proration's. Experience with reversal/adjustment and manual check processes. Experience writing and executing test scripts for payroll system for periodic tax updates, upgrades, new features, and functionality, preferred. Certifications, Licenses, and Other Special Requirements Certified Payroll Professional (CPP) preferred. Management/Decision Making Applies existing guidelines and procedures to make varied decisions within a department. Uses sound judgment and experience to solve moderately complex problems based on precedent, example, reasonableness or a combination of these. Selects and may adapt and apply general guidelines to solve varied problems involving routine work. Knowledge and Skills Possesses extensive knowledge of a distinct skill or function and a thorough understanding of the organization and work environment. Has working knowledge of a functional discipline. Proficiency using ADP FACS website and services to include the ability to complete periodic/quarterly file transmissions and balancing. Ability to understand and quickly resolve tracer issues. Ability to prepare amendments and returns using FACS website. Demonstrated ability to reconcile PeopleSoft tax balances to ADP balances, and ability to resolve discrepancies. Ability to reconcile general ledger entries on payroll items and billings. Ability to prepare all tax returns. Proficiency in Microsoft Excel, Word, Access and Outlook. Effective oral and written communication skills. Ability to perform work with a high degree of accuracy. Ability to coordinate work to meet deadlines. Ability to prioritize duties and function effectively in a multi-task environment. Physical Demands and Working Conditions Standing Requires interaction with co-workers, residents or vendors Walking Sitting Occasional weekend, evening or night work if needed to ensure shift coverage Use hands and fingers to handle or feel On-Call on an as needed basis Reach with hands and arms Talk or hear Ability to lift: Up to 25 pounds Vision Brookdale is an equal opportunity employer and a drug-free workplace. Oversees the daily operations of the payroll department to ensure accurate and timely processing of earnings/deduction records. Assists in monitoring workload and evaluates payroll staff. Ensures team members acquire necessary skills and performance attributes, in line with business and personal development needs. Provides guidance to and shares knowledge with colleagues/team members relating to own specialization. Ensures compliance with federal, state, local and other applicable rules and regulations in accurately paying employees and withholding taxes, garnishments and deductions. Assists staff in the processing of earnings, deductions, bonuses, retro-active payments, off-cycle checks, etc. as needed. Responsible for executing various payroll audits during weekly processing (including rapid pay sheet and bonus uploads). Responds to requests from other departments, such as Accounting/Finance or Human Resources, for detailed and summary payroll data. Participates in project teams to implement selected recommendations in partnership with other internal departments. Maintains and updates payroll data tables within HRIS system(s). Manages time and attendance processing and related interfaces. Actively participates in labor systems team meetings by recording payroll-related issues and assists and ensures resolution of the documented issues. Performs monthly payroll interface to general ledger. Coordinates weekly, quarterly, and annual payroll tax return filings. Ensures integrity of payroll data by developing, modifying and/or completing new or established balancing procedures. Participates in the integration of payroll for mergers and acquisitions. Coordinates and executes year-end processing and distribution of W-2s. Develops, recommends, and implements systems and/or procedural changes to enhance efficient processing of payroll data. Coaches and mentors staff and establishes standards and goals for employee performance. Responsible for hiring, terminating, and disciplinary action decisions according to company guidelines and procedures. Encourages teamwork through cooperative interaction with co-workers. This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.
    $69k-95k yearly est. Auto-Apply 8d ago
  • Payroll Processor

    Healthcare Support Staffing

    Payroll administrator job in Minneapolis, MN

    HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Responsible for entering garnishments, payroll functions by following the auditing guidelines. Ensures payroll is processed in a timely and accurate manner. Updates payroll system by adding new employee information and inputting personnel changes. Processes on demand checks, and prepares manual checks. Responds to employee questions and verification requests. Processes payroll and completes related reports. Previous experience with payroll calculations, wage, HR Laws, Federal and state regulations. Qualifications Payroll processing experience Kronos experience (workforce/HR system) Previous experience with payroll calculations, wage, HR Laws, Federal and state regulations. Additional Information Contract: 3 months+ with a possibility of extension based on performance, attendance and client needs. Shift: M-F/ 8:00 am - 5:00 pm Start date: ASAP Pay Rate: TBD
    $43k-58k yearly est. 1d ago
  • Salary Payroll Manager

    Ashley Furniture 4.1company rating

    Payroll administrator job in Arcadia, WI

    About Ashley Ashley Furniture Industries is the world's largest furniture manufacturer and a leader in furniture design, manufacturing, distribution, and multi‑channel retail. With a global footprint and a strong, values‑driven culture, we deliver quality products and exceptional value to customers around the world. Our Core and Growth Values-Culture of Leadership, Customer Centricity, and Boundaryless Collaboration-fuel our relentless pursuit of innovation, operational excellence, and an outstanding employee experience. Position Summary The Salaried Payroll Manager is responsible for performing and managing all activities related to the salaried payroll function for the Ashley Companies. This role ensures payroll is processed accurately, confidentially, and within strict deadlines, while maintaining full compliance with company policies and applicable regulations. The ideal candidate brings exceptional attention to detail, strong analytical skills, and a continuous improvement mindset focused on process efficiency, internal controls, and risk mitigation. Primary Job Functions * Manage and process semi‑monthly salaried payrolls, ensuring timely and accurate payment to employees. * Ensure compliance with federal, state, and local payroll regulations as well as Ashley policies and procedures. * Maintain detailed documentation of payroll processes, controls, and procedures to support audit readiness. * Research, analyze, and resolve payroll discrepancies or issues; escalate significant matters promptly to leadership. * Coordinate with IT and third‑party payroll providers on system issues, enhancements, and finance system updates. * Partner with Human Resources and Benefits teams to ensure accurate and timely payroll inputs; establish payroll calendars and deadlines. * Serve as a professional point of contact for employees and leaders regarding salaried payroll inquiries. * Prepare and review payroll journal entries, reconciliations, and related financial reporting. * Perform quarterly and annual payroll tax reviews and monthly account reconciliations. * Support the Tax team by providing reconciled payroll data across multiple systems. * Prepare and analyze monthly comparisons of actual vs. budgeted salary expenses; identify variances and trends. * Identify, recommend, and implement continuous improvement initiatives, including automation, enhanced internal controls, and process efficiencies. * Safeguard highly confidential employee and company information at all times. * Demonstrate Ashley's Core and Growth Values in the performance of all job functions. Qualifications Required: * Bachelor's degree in Accounting, Finance, Business, HR, or related field, or equivalent work experience. * 5+ years of progressive experience in payroll processing and payroll accounting, preferably in a multi‑entity or multi‑state environment. * Strong knowledge of payroll regulations, tax rules, and labor laws (federal, state, local). * Experience with payroll systems and HRIS (e.g., Workday, ADP, UKG, or similar), along with strong Excel skills. * Demonstrated ability to analyze data, reconcile accounts, and prepare journal entries. * Strong communication skills and ability to partner effectively with HR, Finance, IT, and business leaders. * High level of integrity, discretion, and professionalism when handling confidential information. Preferred: * Experience in a manufacturing or large, multi‑location organization. * Prior experience supporting payroll‑related audits and SOX/internal control environments. * Exposure to process improvement, automation tools, or lean methodologies. What We Offer * Comprehensive Health, Dental, and Vision benefits * Paid Time Off and Holidays * 401(k) with company match and Profit Sharing * Employee discounts on Ashley furniture and home décor * Professional development and career growth opportunities * A values‑driven culture that emphasizes leadership, customer focus, and continuous improvement
    $74k-96k yearly est. 4d ago
  • Payroll Manager

    Everystep 4.1company rating

    Payroll administrator job in Des Moines, IA

    Purpose: The Payroll Manager is responsible for overseeing and managing the organization's end-to-end payroll functions to ensure accurate, compliant, and timely payroll processing. This role partners with Human Resources, Finance, and operational leaders, driving continuous improvement, maintaining reliable payroll systems, and ensuring a high level of service to employees. Responsibilities: * Develops, maintains, and enhances standard operating procedures for all payroll processes to ensure accuracy, efficiency, and regulatory compliance. * Provides guidance and support to employees regarding time entry, payroll questions, and account issues, and partners with managers to ensure accurate and timely review and approval of timecards and payroll data. * Oversees timely and accurate submission of payroll, including verification of weekly hours worked, time off, and other pay-related data in coordination with departmental leaders. * Partners with Human Resources to ensure all leaves are processed timely and accurately, including, but not limited to, FMLA, STD, non-FMLA leave of absences, PTO, and workers' compensation. * Manages involuntary deductions such as garnishments, levies, and child support orders to ensure accurate and compliant withholdings. * Produces payroll related journal entries and reconciles payroll general ledger accounts, demonstrating how the chart of accounts relates to each different team, program, and department. * Assists with non-routine entry of journal entries into the accounting system. * Executes and validates data transfers between systems, performs payroll balancing and audit checks, and conducts trial payroll runs to ensure accuracy. * Prepares and analyzes labor distribution reports, grant-required reports, productivity metrics, and other payroll-related financial data. * Ensures proper maintenance of payroll records and completion of all federal and state tax filings, ACH transactions, quarterly/annual payroll reports, and year-end W-2 processing. * Supports internal and external audits, including the annual 401(k) audit, by providing documentation and ensuring data integrity. * Ensures accurate payroll system configuration and optimization, including holiday schedules, payroll calendars, benefits, compensation updates, and organizational structure changes, in collaboration with Human Resources and HRIS administrator. * Performs other accounting functions or Human Resources projects, as directed by the leader, and supports cross-training initiatives within the Accounting team to support business continuity. * Performs other duties as assigned to support departmental and organizational goals. Technical Competencies * Payroll Expertise: Demonstrates deep knowledge of payroll laws, regulations, tax requirements, and industry best practices. * System Proficiency: Strong technical skills and ability to configure, troubleshoot, and maintain payroll and HRIS systems. * Data Accuracy: Maintains exceptional precision in calculations, data entry, reconciliations, and reporting. Leadership & Behavioral Competencies * Integrity & Confidentiality: Handles sensitive employee and financial information with discretion and professionalism. * Problem Solving: Identifies issues promptly, analyzes root causes, and implements effective solutions. * Communication: Communicates clearly and professionally with staff at all levels and provides effective guidance and support. * Collaboration: Builds strong working relationships with HR, Accounting, and operations to ensure seamless payroll workflows. * Time Management: Effectively prioritizes tasks in a deadline-driven environment while maintaining high accuracy. * Continuous Improvement: Proactively seeks opportunities to enhance payroll processes, increase efficiency, and reduce risk. * Customer Service Orientation: Strives to deliver an excellent employee experience through responsive and knowledgeable support. Qualifications: * Bachelor's degree in Finance, Accounting, Human Resources, or related field, or a minimum of 10 years of payroll processing experience required * Experience in Human Resources preferred * Strong knowledge of payroll laws, reporting requirements, and compliance standards * Proficiency with automated payroll systems and HRIS platforms * Excellent communication, customer service, and problem-solving abilities * Ability to work independently while effectively planning, organizing, and prioritizing work * Exceptional attention to detail and accuracy in data entry and analysis * Strong computer skills and ability to learn new software applications quickly * Must adhere to professional standards and ethical guidelines * Valid driver's license, auto liability insurance, and reliable transportation if travel is required * Successful completion of pre-employment physical, drug screen, 2-step TB test, and background check. Working Conditions: * Physical requirements: Light work, sitting most of the time, exerting up to 20 pounds of force frequently, and/or a small amount of force constantly to move objects * Physical activities: Kneeling, Reaching, Pushing, Talking, Hearing, Repetitive motions, Pulling, Lifting, Fingering (picking, pinching, typing, etc.), Grasping (applying pressure with fingers and palm), Visual acuity (field of vision for analyzing data, viewing computer, using measurement devices, operating machines, determining accuracy or neatness, and/or making general observations) * Environment: Work is primarily performed in a climate-controlled environment with minimal safety/health hazard potential * Time: Ability to be flexible with a varying schedule and programmatic requirements, including some work in the evenings and weekends * Travel: Limited unless required by leader These characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note: This job description is not intended to be all-inclusive. You may be required to perform other duties to meet the ongoing needs of the organization. EveryStep is an equal opportunity employer. Employment practices are implemented without regard to race, creed, color, sex (including pregnancy), sexual orientation, gender identity, citizenship, national origin, religion, veteran status, genetic information or on the basis of age or physical or mental disability unrelated to ability to perform the work required.
    $70k-85k yearly est. 28d ago
  • Payroll Manager

    Chippewachamber

    Payroll administrator job in Mendota Heights, MN

    A LITTLE ABOUT US: At Dungarvin, we are more than a provider of support services; we're a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we've been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs. Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do; from creating individualized service plans to building strong partnerships with families, teams, and communities. As a Dungarvin employee, you'll be at the heart of that mission. You'll help people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence. With services in 15 states, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time. Join our nationwide family and let us help you achieve your unique goals and dreams. WE OFFER: Compensation: $106,100 Annually Fixed Rate Work Environment: Hybrid 3-4 days in the office (During Orientation period the expectation is 4 days in Mendota Heights Office) Team Culture: The payroll team is collaborative, high-performing, detail-oriented, and adaptable, with a positive, supportive culture that values mentorship, professional growth, and embracing new systems and processes. Work Schedule: Monday- Friday 8 AM - 5 PM CST, Flexibility available. Retirement Plan: 401 K plan with up to 3% employer match after one year of service. Time Away: PTO that increases with tenure, PTO donation options. Insurance & Health: Medical, dental, and vision coverage (including dental for domestic partners), pet insurance, supplemental insurance options, and flexible spending and health savings accounts (FSA and HSA). Plus, 100% company-paid long-term disability and life insurance. Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday) Job Mobility: Opportunities within Dungarvin's 15 states of service Job Description Are you a seasoned payroll professional ready to lead and enhance payroll operations for a large, multi-state organization? Dungarvin is seeking a Payroll Manager to oversee payroll processes for 6,500 employees. You'll manage a team of 4 staff, step in for complex tasks, and collaborate closely with HR, accounting, and leadership. This role focuses on process improvement, compliance, system rollouts, and strategic payroll initiatives, making it ideal for someone who thrives on problem-solving, leading projects, and driving operational excellence. WHAT YOU'll DO: Payroll Leadership & Oversight: Manage the payroll department, ensure accurate and timely payroll processing, and provide guidance to staff. Process & System Improvement: Lead rollouts of Workday, train staff, and optimize payroll processes for efficiency. Compliance & Accounting Support: Ensure multistate payroll compliance, assist with audits, handle month-end reconciliations, and collaborate with accounting on payroll integration. Acquisition & Audit Support: Oversee payroll integration during acquisitions and support payroll audits to ensure accuracy. Team Development: Mentor and coach payroll staff to elevate performance, instill best practices, and foster a collaborative work environment. Qualifications MUST HAVE: Payroll & Tax Expertise: 10+ years of experience managing end-to-end payroll operations and taxation across multiple locations and jurisdictions. Leadership Experience: Proven experience leading payroll teams or serving in a Payroll Manager or similar leadership role. Technical proficiency: Strong technical proficiency with payroll and HR systems. Microsoft Office applications, and automated payroll and timekeeping systems. Regulatory Knowledge: In-depth understanding of multistate payroll tax laws, wage and hour regulations, and compliance requirements. NICE TO HAVE: Education: Bachelor's or associate's degree in Business Administration, Accounting, Human Resources, Finance, or a related field. Payroll Systems: experience with Workday, UKG/UltiPro (Ultimate Software). Accounting Systems: Familiarity with Microsoft Dynamics and general accounting practices, including reconciliations and reporting. Professional certifications: Certified Payroll Professional (CPP), Certified Payroll Manager (CPM), Fundamental Payroll Certification (FPC), or other relevant payroll/HR credentials. Additional Information SKILLS CRITICAL FOR SUCCESS: Analytical & Mathematical Acumen: Strong numerical skills to manage complex payroll calculations, reconciliations, and reporting. Leadership, Coaching & Teamwork: Guide, mentor, and develop payroll staff to ensure high performance, accountability, and continuous improvement while fostering a positive, collaborative, and professional work environment. Organization & Time Management: Efficiently manage multiple tasks, prioritize responsibilities, and meet strict deadlines across departments. Communication & Collaboration: Clearly convey payroll processes, policies, and updates while working effectively with HR, accounting, operations, and other stakeholders to drive alignment, support initiatives, and enhance organizational efficiency. Problem-Solving, Adaptability & Technical Proficiency: Identify, analyze, and resolve payroll issues efficiently while navigating changing systems and processes, leveraging expertise with automated payroll tools, and quickly learning new technologies. Attention to Detail & Compliance: Maintain meticulous accuracy in payroll processing, timekeeping, and reporting, ensuring compliance with all multistate laws and regulations. WHY YOU'LL LOVE THIS ROLE: Lead payroll for a large, multi-state organization, guiding a talented team while driving system improvements, process efficiencies, and compliance excellence. You'll tackle challenging projects, support audits and acquisitions, and make a meaningful impact on payroll operations; all in a dynamic, fast-paced environment with opportunities for growth. IMPORTANT INFORMATION: At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Compass and Dungarvin are affirmative action and equal opportunity employers. The deadline for internal applications is set for two weeks from the date of the job posting. #LI-Hybrid #DDIJ #LI-MF1
    $106.1k yearly 1d ago
  • Payroll Manager

    Smartcaresolutions

    Payroll administrator job in Green Bay, WI

    Smart Care Climate Solutions is the trusted service leader in the commercial refrigeration industry. Nationwide thousands of restaurants, hotels, hospitals, and schools rely on Smart Care to provide preventative maintenance as well as service and repair of commercial refrigeration, beverage and ice machine equipment. Position Description The Payroll Manager will manage the organization's payroll function, ensuring pay is processed on time, accurately, and in compliance with government regulations. This position will manage a multi-state, union, multi-pay group weekly payroll for approximately 800 employees in a fast growth company. To succeed in this position, candidates should have exceptional communication and problem-solving skills. You should be resourceful, analytical, adaptable, and organized with the ability to build rapport with internal customers. Main Responsibilities: Maintains and reviews QuickBooks payroll processing system to ensure timely and accurate processing of payroll transactions weekly including uploading timesheet detail for hourly employees, salaries, commissions, bonuses, benefits, garnishments, taxes, and other deductions. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Submit/upload all benefits including but not limited to HAS contributions and 401K contributions Process federal and state withholding payments weekly, monthly, quarterly, annually (940/941/W-2) Review, submit and pay union contributions to all active participating unions and pension administrators monthly (approximately 8 unions) Prepares and maintains accurate records and reports of payroll transactions. Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices. Facilitates audits by providing records and documentation to auditors. Generates reporting, data and analytics corresponding to payroll. Coordinates with compensation team on annual merit planning/bonus payout processes. Coordinates with M&A team on new team members added to existing payrolls and creating new pay groups for acquisitions. Identifies and recommends updates to payroll processing software, systems, and procedures. Completes registrations for new tax jurisdictions. Works closely with Finance team to address general ledger and payroll cash management items. Implement standard payroll processing system across organization Performs other duties as assigned. Qualifications: Extensive knowledge of QuickBooks payroll software and processing in multiple jurisdictions including preparation, balancing, internal control, and payroll taxes. Excellent organizational skills and attention to detail. Strong analytical and problem-solving skills. Strong collaboration and leadership skills. Proficient with Microsoft Office Suite or related software. Education and Experience: Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required. Five to seven years of related experience required. Preferred Skills/Abilities: Excellent oral and written communications skills Strong problem-solving skills along with a high level of attention to detail Analytical skills, logical, decisive, and comfortable with leveraging data analytics to drive decisions Builds and sustains excellent relationships at multiple levels across the organization About Smart Care Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at *************************.
    $69k-96k yearly est. Auto-Apply 60d+ ago
  • Payroll Manager

    Smart Care Equipment Solutions 3.8company rating

    Payroll administrator job in Green Bay, WI

    Smart Care Climate Solutions is the trusted service leader in the commercial refrigeration industry. Nationwide thousands of restaurants, hotels, hospitals, and schools rely on Smart Care to provide preventative maintenance as well as service and repair of commercial refrigeration, beverage and ice machine equipment. Position Description The Payroll Manager will manage the organization's payroll function, ensuring pay is processed on time, accurately, and in compliance with government regulations. This position will manage a multi-state, union, multi-pay group weekly payroll for approximately 800 employees in a fast growth company. To succeed in this position, candidates should have exceptional communication and problem-solving skills. You should be resourceful, analytical, adaptable, and organized with the ability to build rapport with internal customers. Main Responsibilities: * Maintains and reviews QuickBooks payroll processing system to ensure timely and accurate processing of payroll transactions weekly including uploading timesheet detail for hourly employees, salaries, commissions, bonuses, benefits, garnishments, taxes, and other deductions. * Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. * Submit/upload all benefits including but not limited to HAS contributions and 401K contributions * Process federal and state withholding payments weekly, monthly, quarterly, annually (940/941/W-2) * Review, submit and pay union contributions to all active participating unions and pension administrators monthly (approximately 8 unions) * Prepares and maintains accurate records and reports of payroll transactions. * Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices. * Facilitates audits by providing records and documentation to auditors. * Generates reporting, data and analytics corresponding to payroll. * Coordinates with compensation team on annual merit planning/bonus payout processes. * Coordinates with M&A team on new team members added to existing payrolls and creating new pay groups for acquisitions. * Identifies and recommends updates to payroll processing software, systems, and procedures. * Completes registrations for new tax jurisdictions. * Works closely with Finance team to address general ledger and payroll cash management items. * Implement standard payroll processing system across organization * Performs other duties as assigned. Qualifications: * Extensive knowledge of QuickBooks payroll software and processing in multiple jurisdictions including preparation, balancing, internal control, and payroll taxes. * Excellent organizational skills and attention to detail. * Strong analytical and problem-solving skills. * Strong collaboration and leadership skills. * Proficient with Microsoft Office Suite or related software. Education and Experience: * Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required. * Five to seven years of related experience required. Preferred Skills/Abilities: * Excellent oral and written communications skills * Strong problem-solving skills along with a high level of attention to detail * Analytical skills, logical, decisive, and comfortable with leveraging data analytics to drive decisions * Builds and sustains excellent relationships at multiple levels across the organization About Smart Care Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at *************************.
    $69k-96k yearly est. Auto-Apply 60d+ ago
  • Salary Payroll Manager

    Ashley 4.5company rating

    Payroll administrator job in Arcadia, WI

    Ashley Furniture Industries is the world's largest furniture manufacturer and a leader in furniture design, manufacturing, distribution, and multi‑channel retail. With a global footprint and a strong, values‑driven culture, we deliver quality products and exceptional value to customers around the world. Our Core and Growth Values-Culture of Leadership, Customer Centricity, and Boundaryless Collaboration-fuel our relentless pursuit of innovation, operational excellence, and an outstanding employee experience. Position Summary The Salaried Payroll Manager is responsible for performing and managing all activities related to the salaried payroll function for the Ashley Companies. This role ensures payroll is processed accurately, confidentially, and within strict deadlines, while maintaining full compliance with company policies and applicable regulations. The ideal candidate brings exceptional attention to detail, strong analytical skills, and a continuous improvement mindset focused on process efficiency, internal controls, and risk mitigation. Primary Job Functions Manage and process semi‑monthly salaried payrolls, ensuring timely and accurate payment to employees. Ensure compliance with federal, state, and local payroll regulations as well as Ashley policies and procedures. Maintain detailed documentation of payroll processes, controls, and procedures to support audit readiness. Research, analyze, and resolve payroll discrepancies or issues; escalate significant matters promptly to leadership. Coordinate with IT and third‑party payroll providers on system issues, enhancements, and finance system updates. Partner with Human Resources and Benefits teams to ensure accurate and timely payroll inputs; establish payroll calendars and deadlines. Serve as a professional point of contact for employees and leaders regarding salaried payroll inquiries. Prepare and review payroll journal entries, reconciliations, and related financial reporting. Perform quarterly and annual payroll tax reviews and monthly account reconciliations. Support the Tax team by providing reconciled payroll data across multiple systems. Prepare and analyze monthly comparisons of actual vs. budgeted salary expenses; identify variances and trends. Identify, recommend, and implement continuous improvement initiatives, including automation, enhanced internal controls, and process efficiencies. Safeguard highly confidential employee and company information at all times. Demonstrate Ashley's Core and Growth Values in the performance of all job functions. Qualifications Required: Bachelor's degree in Accounting, Finance, Business, HR, or related field, or equivalent work experience. 5+ years of progressive experience in payroll processing and payroll accounting, preferably in a multi‑entity or multi‑state environment. Strong knowledge of payroll regulations, tax rules, and labor laws (federal, state, local). Experience with payroll systems and HRIS (e.g., Workday, ADP, UKG, or similar), along with strong Excel skills. Demonstrated ability to analyze data, reconcile accounts, and prepare journal entries. Strong communication skills and ability to partner effectively with HR, Finance, IT, and business leaders. High level of integrity, discretion, and professionalism when handling confidential information. Preferred: Experience in a manufacturing or large, multi‑location organization. Prior experience supporting payroll‑related audits and SOX/internal control environments. Exposure to process improvement, automation tools, or lean methodologies. What We Offer Comprehensive Health, Dental, and Vision benefits Paid Time Off and Holidays 401(k) with company match and Profit Sharing Employee discounts on Ashley furniture and home décor Professional development and career growth opportunities A values‑driven culture that emphasizes leadership, customer focus, and continuous improvement
    $61k-77k yearly est. 5d ago
  • Manager, Payroll, US

    Kohler Co 4.5company rating

    Payroll administrator job in Kohler, WI

    _Work Mode: Onsite_ **Opportunity** The Manager-Payroll, North America is responsible for overseeing all aspects of the payroll functionforour USoperations,ensuringaccurateandtimelyprocessingofpayroll,compliance with all federal, state, and local regulations, and providing exceptional support to our employees. The ideal candidate will have extensive experience with Workday Payroll and possess strong leadership, analytical, and communication skills. **Specific Responsibilities** + Manageandoverseetheend-to-endpayrollprocessingforall USemployees,ensuring timely and accurate delivery of payroll. + Ensurecompliancewithfederal,state,andlocalpayrollregulationsandcompanypolicies. + Leadthepayrollteam,providingguidance,training,andsupporttoensurehigh performance and professional development. + CollaboratewithHR,Finance,IT,andotherdepartmentstoensureseamlesspayroll operations and resolve any payroll-related issues. + Prepareandreviewpayrollreports,includingtaxfilings,wagestatements,andother regulatory requirements. + Overseeregularauditsofpayrolldataandprocessestoensureaccuracyandcompliance. + Staycurrentwithchangesinpayrolllawsandregulationsandimplementnecessary updates to policies and procedures. + Serveastheprimaryescalationpointofcontactforemployeepayrollinquiriesand provide exceptional customer service. + Manageyear-endpayrollactivities,includingW-2preparationanddistribution. + Collaboratewithinternalandexternalresources,includingconsultants,vendors,and projectteams,tosupportefficientexecutionofimplementations,enhancements,andprojects. **Skills/Requirements** + Bachelor'sdegreein Accounting,Finance,HumanResources,orarelatedfield. + Minimum of 5 years of payroll management experience, with at least 3 years of experienceusing WorkdayPayroll.PriorWorkdayPayrollImplementationExperienceis a plus. + Strongknowledgeoffederal,state,andlocalpayrollregulationsandcompliancerequirements. + Provenexperienceinmanagingpayrollforalarge,multi-stateorganization. + Excellentanalyticalandproblem-solvingskillswithakeenattentiontodetail. + Strongleadershipandteammanagementskills,withtheabilitytomotivateanddevelop a high-performing team. + Exceptionalcommunicationandinterpersonalskills,withtheabilitytointeracteffectively with employees at all levels. + CertifiedPayrollProfessional(CPP)designationispreferred. This position is being exclusively managed by JobPlex. JobPlex is working closely with our hiring team throughout the entire recruiting process. All applications, inquiries and communications regarding this position will be handled by JobPlex on behalf of Kohler Company **_Applicants must be authorized to work in the US without requiring sponsorship now or in the future._** _We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you'll have access to your applicable benefit programs from your first day on the job, with no waiting period. The salary range for this position is $101,350 - $156,150. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. In addition, this position is eligible for a performance bonus/variable incentive compensation._ **Why Choose Kohler?** We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. **About Us** It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact ********************* . Kohler Co. is an equal opportunity/affirmative action employer.
    $101.4k-156.2k yearly 60d+ ago
  • Senior Specialist, Payroll

    Cardinal Health 4.4company rating

    Payroll administrator job in Des Moines, IA

    **_What Payroll contributes to Cardinal Health_** Human Resources designs, implements and delivers human resource programs and policies, including recruitment, talent management, diversity and inclusion, compensation and benefits, among others. This function anticipates and plans for long-term human resource needs in alignment with business strategies. Payroll processes the organization's payroll according to company policy and applicable regulations, ensuring that employees are paid accurately and timely with correct withholding and deductions. This job family maintains payroll records and calculates overtime, shift payments, sales commissions and bonuses, taxes and deductions. Payroll prepares reports for management and to meet regulatory and collective bargaining obligations and addresses questions from employees and supervisors regarding payroll matters. **_Job Summary_** The Senior Specialist, Payroll is responsible for the timely completion of all aspects of Canadian Payroll including understanding regulations, Payroll Tax, and garnishments. The ideal candidate will possess a strong sense of customer service and the desire to perform at a fast pace in a team environment **_Responsibilities_** + Subject matter expert for specialized areas of Payroll + Utilizes multiple systems to complete transactions (Service NOW, Workday, ADP WFN, etc.) + Interacts with third-party providers + Performs transaction assessments consistent with control framework + Accountable for service level and business performance goals + Maintains LWI's and call scripts for area + Resolves escalated HR process and policy inquiries requiring higher level knowledge and authority + Conducts data integrity audits as transactions are entered and completed + Participates in and contributes to scheduled and ad hoc training in order to improve policy and process acumen + Performs special projects and any other duties as assigned **_Qualifications_** + Bachelor's in related field, or equivalent work experience, preferred + 2+ years' experience in related field, preferred + Fundamental Payroll Certification, preferred + Canadian Payroll Processing, preferred + Experience with ADP - WFN **_What is expected of you and others at this level_** + Applies working knowledge in the application of concepts, principles, and technical capabilities to perform varied tasks + Works on projects of moderate scope and complexity + Identifies possible solutions to a variety of technical problems and takes actions to resolve + Applies judgment within defined parameters + Receives general guidance may receive more detailed instruction on new projects + Work reviewed for sound reasoning and accuracy **_Anticipated hourly range_** : $27.40-$39.30 per hour **_Bonus eligible_** : No **_Benefits_** : Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **_Application window anticipated to close_** : 02/20/2026 *if interested in opportunity, please submit application as soon as possible. The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
    $27.4-39.3 hourly 1d ago
  • Compensation & Payroll Specialist

    Creative Financial Staffing 4.6company rating

    Payroll administrator job in Madison, WI

    Looking to grow your Payroll career with a company that's been thriving for 50+ years and has over 1,000 employees? CFS is searching for a Compensation & Payroll Specialist who's ready to make a big impact while working in a fun, collaborative, and people-first environment. Why You'll Love It Here A Legacy of Success: Over half a century of growth and stability. Big Company, Big Impact: With 1,000+ employees, your work touches lives across the organization. Rewards That Reward You: Competitive pay, great bonus opportunities, and benefits that have you covered. Career Growth: We love to promote from within - the sky's the limit. Culture That Cares: We believe work should be fun, people should be valued, and wins should be celebrated. Modern HQ: A fresh, inviting workspace designed for collaboration and comfort. What You'll Do Process payroll with accuracy and meeting deadlines. Support salary benchmarking, market analysis, and annual compensation reviews. Partner with HR and Finance leadership to keep policies compliant and programs running smoothly. Help employees understand their compensation and payroll related questions. Drive improvements to make our programs even better. What We're Looking For: 2+ years of experience in compensation and payroll Strong knowledge of pay structures, HRIS/payroll systems, and compliance requirements. A detail-driven, confidential, and trustworthy professional who thrives in a fast-paced environment. Compensation: $55,000 - $65,000 #LI-AE1 #LI-Hybrid #INNOV2025 #INDEC2025
    $55k-65k yearly 1d ago
  • Payroll Manager

    Volm Companies 3.9company rating

    Payroll administrator job in Antigo, WI

    Job Title: Payroll Manager Reports to: Corporate Human Resources Director The Payroll Manager is responsible for the accurate and timely payroll process across the United States and Canada, while maintaining strict compliance with complex multi-state and cross-border regulations. Responsibilities will not only oversee the day-to-day processing but also drive process improvements, lead system integrations, and act as a key partner to the Human Resources and Finance teams. Supervisory Responsibilities Hire, train, coach, and mentor direct reports. Develops annual individual career development plans and provides feedback, coaching, and direction to support the professional growth of team members. Foster open communication within the team and across departments to maintain alignment on payroll duties and requirements. Essential Duties Manage end-to-end payroll lifecycle for a diverse workforce across multiple U.S. states and Canadian provinces. Ensure accurate calculation of wages, tax withholdings, benefits deductions, and garnishments. Oversee the filing of quarterly and annual tax returns (Form 941, W-2s, 1095s and Canadian T4s, ROE). Oversee the entry and/or auditing of payroll changes including but not limited to tax changes, address changes, and direct deposit. Manages the entry, recordkeeping, and follow-up of garnishments, child support orders, tax liens, wage assignments, etc. Ensures payroll is processed in compliance with the current labor laws, tax codes, and reporting requirements in all jurisdictions and stays current with changes (i.e. FLSA, Employment Standards Act, etc.) Lead internal and external payroll audits and ensure all filings are reconciled. Responds to inquiries for payroll related information for various programs such as workers compensation, unemployment, and verifications of employment, etc. Optimize and automate payroll workflows to increase efficiency and reduce manual error. Serve as a functional lead for payroll system upgrades or new system implementations. Maintain data integrity between all payroll, HRIS, and accounting systems as appropriate. Prepare monthly, quarterly, and year-end payroll reports for leadership. Analyze payroll data to provide insight on labor costs, overtime trends, and budget variances. Manage the payroll budget and vendor relationships (payroll providers, tax services, etc.) Prepares and maintains accurate records and reports of payroll transactions. Identifies and recommend updates to payroll procedures and writes and maintains work procedures to document work process flows related to areas of responsibility. Monitors the payment of bonus and commission programs to ensure they are timely and taxed properly. Manages the proper calculation and payment of overtime compensation. Oversees the programming of the time recordkeeping system, administration, and transfer of time into payroll system, this includes time collection devices. Writes and maintains company policies related to payroll ensuring legal compliance. Supports employees by handling the most complex issues and inquiries related to areas of responsibility. Develop manager training related to payroll rules and supervisory payroll duties. Acclimate new managers to the process as needed. Meet or exceed established safety standards through personal accountability and a safety-first mindset. Always maintain the strictest confidentiality of proprietary and team member information using established safeguards to prevent any disclosures. Shares information only on a need-to-know basis. Ensures system compliance with data security and privacy requirements. Required Skills and Abilities Excellent written and oral communication skills. Ability to professionally deliver good and bad news. Highly proficient in the use of Excel with the ability to program complex functions. Ability to lead others to achieve their greatest potential. Intermediary report writing skills to write custom reports. Good presentation skills to present complex data and information. Strong interpersonal skills with an awareness of culture. High degree of critical thinking, interpretive/analytical, and problem-solving skills. Ability to oversee projects to achieve expected outcomes. Shows responsibility for company resources. Ability to work within tight deadlines and maintain a calm demeanor. High level of accuracy in performance of job duties Education and Experience Knowledge of payroll processing, usually acquired through an associate degree in Human Resources, Accounting, Payroll, or similar discipline. Specialized training in payroll, benefits, and/or compensation is highly desired. Six (6) years of payroll experience required. Three (3) or more years of payroll experience in a leadership capacity desired. Experience in multi state (10+) and Ontario Canada payroll processing desired. Microsoft Excel, Word, Power Point, Outlook, and HRIS systems experience. ADP experience desired. Certification in payroll highly desired such as for the U.S.: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) or for Canada: Payroll Compliance Professional (PCP) or Certified Payroll Manager (CPM). Physical Requirements Frequent sitting, standing, and walking. Occasional lifting, carrying, stooping, and bending. Be able to handle, grasp, and perform repetitive motions. Working in an office environment with periodic exposure to manufacturing environments Company Culture & Values A Commitment To Our Purpose (COMMITTED PEOPLE) - Our mission is to serve and build up our customers, suppliers, communities, and each other, guided by the principles of our Lord Jesus Christ. The commitment to serving and building up is easily seen in those employees that exemplify this value. Without Our Customers We Are Nothing (CUSTOMER FIRST) - We realize that we are blessed to serve our customers and without them, our company does not exist. They rely on us for their success and that is a responsibility we cannot take lightly. Our focus must be on serving them with as seamless communication and access to product as possible. Kind, Humble And Positive (HUMBLE) - These positive traits do not mean being a doormat to others. But when a person is kind, humble and positive it comes through in their genuine caring for those around them. A Desire For “Expert” (EXPERTS) - Our people want to be seen as the experts in their specific roles. From how we convert a bag efficiently and with highest quality, to knowledge of the product portfolio, to desiring to know more about tax or human resource policy - the desire for “expert” drives us in each of our roles. Intentional Growth - Developing Of Self And Others (PERSONAL GROWTH)- Times, tools, and customer expectations change. Our team members are interested in developing themselves and those around them. We know that a stronger team is one that makes our customers and our fellow employees happier. Strong Work Ethic (HARD WORKERS) - The commitment to serve those around us is honorable and we respond to this by putting our strongest effort into that purpose. High Expectations Of Self And Others (HIGH EXPECTATIONS) - We expect ourselves, and those around us, to put in our best effort. When others struggle, we help them align towards perfection. When we struggle, we are open and humble to hear it and course-correct accordingly. If It Isn't Safe, We Don't Do It (SAFETY) - All people deserve to return home to their loved ones safely and work in environment where they can best execute their tasks safely. When choosing between safety and profit, safety and efficiency, safety and feelings, safety and “x” - we choose safety. Driver Requirements The ability to drive a company owned/leased vehicle or personal vehicle on behalf of the company is preferred. Inclusion in the company's driver qualification program is required to drive a company owned/leased vehicle or personal vehicle. Becoming a qualified driver includes: Agree to the company driving policies that apply to company owned/leased vehicle or personal vehicle as applicable. Possess and maintain a valid driver license and be a minimum of 21 years of age. Maintain an acceptable driving record, as evidenced by completion of a baseline motor vehicle record check and ongoing monitoring. When driving a personal vehicle on behalf of the company, must provide a copy of the declaration page from personal auto insurance that shows the policy dates and minimum coverage amounts ($300,000 bodily injury per accident/$100,000 property damage per accident or if driving less than 5 hours/200 miles a year $50,000 bodily injury per accident/$10,000 property damage per accident or the state minimum, whichever is more). This requirement is initially and then annually thereafter. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Benefits As a family-owned and operated company, we offer a comprehensive benefits package designed to support you and your family. We offer a strong foundation of benefits, including access to medical, dental, and vision coverage, an HSA employer contribution, and a 401k with profit sharing to secure your future. To support your overall well-being and family life, we offer additional benefits beyond the core package, such as paid vacation, wellness stipends, childcare reimbursement assistance, and much more. We are committed to continuously enhancing our benefits to meet the evolving needs of our team.
    $50k-100k yearly Auto-Apply 19d ago
  • Payroll Manager

    Horwitz 4.1company rating

    Payroll administrator job in Minneapolis, MN

    At Horwitz, we dont just offer jobswe build careers. For over 100 years, weve been a leader in HVAC, plumbing, electrical services, delivering exceptional service while fostering a supportive and innovative workplace. Joining our team means working with passionate professionals in a culture built on safety, accountability, professionalism, motivation, curiosity, and a can-do attitude. Were committed to your growth with training, mentorship, and advancement opportunities. Along with competitive benefitsyoull be part of a company that values its employees and makes a positive impact in the community. Join Horwitz and become part of a legacy of excellence and opportunity. Position Overview The Payroll Manager oversees all aspects of the organization's payroll and labor cost reporting, ensuring accurate and timely employee payments, continuously improving payroll processes, and maintaining compliance with relevant regulations.Primary duties include: Payroll Processing Process weekly office payroll and provide a high level of assistance to weekly union field payroll Calculate employee wages, salaries, bonuses, and deductions for exempt and field staff Calculation and payment of monthly commissions for select employees Calculation and payment of monthly vehicle allowances On/off boarding of office/field personnel Maintain accurate and up-to-date payroll records Weekly payment of payroll taxes Union Reporting Calculate and ensure the accuracy of monthly union reports and payments to unions on a timely basis Develop a working knowledge of collective bargaining agreements Mileage/Vehicles Process monthly payment of monthly fuel usage Compile vehicle allowances, fuel usage mileage reporting for employee W2 taxable fringe benefits LCPTracker Utilization Certified Payrolls Record weekly LCPTracker data Assist and train billing staff to complete utilization and certified payroll requirements Quarterly/Annually Preparing and reporting of SUTA, 940/941, state withholding taxes. Preparing and distributing employee W2s Preparing and reporting 1095-B, 1095-C Oversee annual union rate and burden adjustments Compliance: Ensure compliance with all relevant federal, state, and local payroll laws and regulations Ensure compliance with all union regulations Staying informed about changes in payroll legislation and regulations Management and Supervision: Supervise and manage payroll staff (2) Train and mentor payroll staff Develop and implement payroll policies and procedures Reporting and Analysis: Prepare and analyze payroll reports Identify and resolve payroll discrepancies Collaborate with other departments, labor coordinators, HR and accounting Benefit Administration: Ensure accurate and timely processing of benefit deductions Balance benefit payments with deductions Ensure accuracy of 401k deferrals and Profit Sharing contribution Education/Experience: Bachelor's degree in accounting, finance, or a related field is preferred. 5+ years of experience in payroll processing and management. In-depth knowledge of payroll laws, regulations, and best practices. Communication skills: To interact with employees and other departments. Skills: Proficiency in accounting software and Excel Strong analytical, organizational, and problem-solving skills. Leadership skills Communication skills: To interact with employees and other departments. Benefits Comprehensive medical, dental, and vision insurance 401(k) with Safe Harbor and Profit Sharing Paid time off and holidays Tuition reimbursement Professional development opportunities
    $70k-96k yearly est. 14d ago
  • Manager, Payroll, US

    Kohler 4.5company rating

    Payroll administrator job in Kohler, WI

    Work Mode: Onsite Opportunity The Manager-Payroll, North America is responsible for overseeing all aspects of the payroll function for our US operations, ensuring accurate and timely processing of payroll, compliance with all federal, state, and local regulations, and providing exceptional support to our employees. The ideal candidate will have extensive experience with Workday Payroll and possess strong leadership, analytical, and communication skills. Specific Responsibilities * Manage and oversee the end-to-end payroll processing for all US employees, ensuring timely and accurate delivery of payroll. * Ensure compliance with federal, state, and local payroll regulations and company policies. * Lead the payroll team, providing guidance, training, and support to ensure high performance and professional development. * Collaborate with HR, Finance, IT, and other departments to ensure seamless payroll operations and resolve any payroll-related issues. * Prepare and review payroll reports, including tax filings, wage statements, and other regulatory requirements. * Oversee regular audits of payroll data and processes to ensure accuracy and compliance. * Stay current with changes in payroll laws and regulations and implement necessary updates to policies and procedures. * Serve as the primary escalation point of contact for employee payroll inquiries and provide exceptional customer service. * Manage year-end payroll activities, including W-2 preparation and distribution. * Collaborate with internal and external resources, including consultants, vendors, and project teams, to support efficient execution of implementations, enhancements, and projects. Skills/Requirements * Bachelor's degree in Accounting, Finance, Human Resources, or a related field. * Minimum of 5 years of payroll management experience, with at least 3 years of experience using Workday Payroll. Prior Workday Payroll Implementation Experience is a plus. * Strong knowledge of federal, state, and local payroll regulations and compliance requirements. * Proven experience in managing payroll for a large, multi-state organization. * Excellent analytical and problem-solving skills with a keen attention to detail. * Strong leadership and team management skills, with the ability to motivate and develop a high-performing team. * Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels. * Certified Payroll Professional (CPP) designation is preferred. Applicants must be authorized to work in the US without requiring sponsorship now or in the future. We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you'll have access to your applicable benefit programs from your first day on the job, with no waiting period. The salary range for this position is $101,350 - $156,150. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. In addition, this position is eligible for a performance bonus/variable incentive compensation. Why Choose Kohler? We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact *********************. Kohler Co. is an equal opportunity/affirmative action employer.
    $101.4k-156.2k yearly 60d+ ago

Learn more about payroll administrator jobs

How much does a payroll administrator earn in La Crosse, WI?

The average payroll administrator in La Crosse, WI earns between $30,000 and $58,000 annually. This compares to the national average payroll administrator range of $33,000 to $64,000.

Average payroll administrator salary in La Crosse, WI

$42,000
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