Payroll administrator jobs in Medford, OR - 1,047 jobs

Payroll Specialist- Construction, Prevailing Wage & Multi-State Compliance Pay: $70,000 - $90,000 annually (Salaried, Full-Time) Schedule: Full-Time | In-Office | Business Casual (Company shirts provided) Who We Are: Our client is a construction-focused organization seeking an experienced Payroll Administrator to take primary ownership of payroll operations. This role supports a collaborative, process-driven team while allowing autonomy and accountability. What You'll Do: Own end-to-end payroll processing for construction and specialty contractor operations Process weekly and bi-weekly payrolls with a high level of accuracy Review, analyze, and correct employee time entry discrepancies Manage payroll adjustments, corrections, and off-cycle payrolls Ensure compliance with wage and hour regulations across applicable jurisdictions What's In It for You: Competitive salary with performance consideration High-ownership role with decision-making responsibility Collaborative support across accounting, HR, and operations Stable, full-time position in a structured construction environment What You Need to Have: 3-5 years of payroll administration experience in construction or specialty contracting Hands-on prevailing wage experience Certified payroll experience for public works projects Multi-state payroll tax compliance experience Experience supporting employees working in multiple jurisdictions The Musts: Prevailing wage classifications, fringe calculations, and wage determinations Certified payroll reporting for public works projects Multi-state payroll tax setup, reporting, and compliance Experience managing agency correspondence, audits, and filings Strong attention to detail and ability to independently resolve payroll discrepancies Preferred: West Coast multi-state payroll experience (OR, WA, CA) Experience with construction timekeeping and payroll systems CPP certification Next Steps: Please respond with an updated resume! Call Artem at 360-553-7219 | Aananenka@optistaffing.com OR Call Isabel at 360-553-7221 | IJimenez@optistaffing.com To schedule an interview or drop by for a walk-in interview!! Address: 703 Broadway St Suite 690 Vancouver, 98660

Company: We are seeking an experienced Payroll Manager to oversee and manage payroll operations for the one of the most iconic and technically complex infrastructure projects in the United States. Based in Sausalito, this role will be responsible for ensuring accurate, timely, and compliant payroll processing for a large, multi-union construction workforce, while coordinating closely with project leadership, HR, and corporate finance teams. Key Responsibilities Manage end-to-end payroll processing for project personnel, including salaried, hourly, and union labor employees Ensure compliance with federal, state, and local payroll regulations, including prevailing wage and certified payroll requirements Administer payroll for multiple labor classifications, union agreements, and shift differentials Review and reconcile timekeeping data, payroll registers, and labor cost reports Coordinate certified payroll reporting and submissions to public agencies as required Manage payroll taxes, garnishments, benefits deductions, and fringe allocations Serve as the primary point of contact for payroll-related inquiries from employees and project management Collaborate with HR and accounting teams to ensure accurate employee setup, onboarding, and payroll reporting Support internal and external audits related to payroll and labor compliance Maintain accurate payroll records and documentation throughout the project lifecycle Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience) 7+ years of payroll experience, including management of construction or heavy civil payroll Strong knowledge of multi-union payroll, prevailing wage laws, and certified payroll reporting Experience with payroll and timekeeping systems (e.g., ADP, Paychex, UKG, Viewpoint, or similar) Proficiency in Microsoft Excel and payroll reporting tools Excellent attention to detail, problem-solving, and organizational skills Ability to work onsite in Sausalito and support a fast-paced construction environment Preferred Qualifications Experience on large-scale public infrastructure or transportation projects Familiarity with California labor laws and public works requirements CPP (Certified Payroll Professional) certification

Payroll Specialist - Onsite, Walnut Creek About the Company A leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team. Why this role True impact: You own weekly payroll that keeps employees paid accurately and on time - field (union) and office. Grow beyond payroll: Partner with a hands-on Controller who will develop you on GL, reporting, and project accounting over time. Benefits that actually benefit: Employer-paid medical/dental/vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3-5%), bonus eligibility. What you'll do Run weekly, multi-entity, union and non-union payroll end-to-end Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs/field admins. Prepare/submit union reports & monthly benefit remittances; maintain craft/class codes, fringes, dues, and reciprocity rules. Process payroll liabilities: taxes, garnishments, 401(k), HSA/FSA where applicable; remit on schedule; maintain proof of filings. Support certified payroll and prevailing wage reporting when required (public/tenant-improvement jobs). Post payroll to the GL, reconcile payroll accounts, and partner with Accounting on job cost allocations. Assist with W-2 year-end, audit requests, workers' comp, and process documentation; cross-train with AP/Accounting as bandwidth allows. Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards). What you'll bring 3+ years of payroll; union payroll in CA strongly preferred. Strong command of deductions, fringes, multi-locality/multi-state payroll, and agency portals (EDD/IRS). High accuracy under tight deadlines; proactive communicator with PMs/field. Onsite in Walnut Creek (primary). SF office available as needed.

Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds. Seniors At Home offers a wide range of services to help older adults live safe, healthy, and independent lives, including home care, personal assistant services, companionship, and specialized dementia and palliative care. We provide the Bay Area's leading continuum of care for aging adults. POSITION SUMMARY: Under the supervision of the Business Office Manager, the Payroll and Billing Coordinator provides administrative support for the payroll and billing operations for Seniors At Home, with 60-70% of the role focused on payroll‑related responsibilities. This includes assisting with weekly payroll preparation and data entry, reviewing and verifying weekly time and attendance records, identifying and resolving discrepancies, and responding to payroll questions in a timely and professional manner. The role helps ensure accurate, compliant, and efficient payroll processing in coordination with HR and Finance. In addition to payroll responsibilities, the Payroll and Billing Coordinator also supports client billing and insurance submission activities, assists with revenue‑related data entry and basic reconciliations, and provides general business office and administrative support for the SAH program and JFCS headquarters. COMPENSATION AND BENEFITS: Pay Range: $25.00 - $28.00 per hour (depending on experience) Employment Type: full‑time, non‑exempt position with benefits Employer 403(b) retirement match plus additional employer contribution (subject to eligibility) Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs 16 holidays (10 federal and up to 6 Jewish holidays), annually 3 weeks of vacation and 2 weeks of sick leave, annually ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Reviews and processes weekly timesheet data for approximately 250 homecare workers and personal assistants, ensuring accurate recording of work hours at the appropriate pay and bill rates Works closely with Staffing Coordinators, Homecare Managers, HR Representatives/Payroll team, homecare workers, and personal assistants to reconcile all payroll questions or discrepancies, ensuring that all payroll‑related issues are addressed in coordination with the HR Business Partner and that responses are provided as directed by the HR Business Partner and the Business Office Manager In coordination with the Business Office Manager, works with department supervisors and homecare staff to improve compliance with billing procedures, including but not limited to: incomplete timesheet data, unverified client visits, billing and pay rates, opening and closing of paperwork Assists with the preparation of invoices for all client charges across Seniors At Home program components Manages billing for long‑term care insurance, including pulling invoices, preparing weekly care logs, coding and reconciling invoices, and ensuring compliance with insurance processes Generates payroll and billing reports for interdepartmental communication or processing (e.g., stipend reports, training reports, billing and payroll dashboards) and prepares additional monthly and quarterly reports as requested by the Business Office Manager JOB QUALIFICATIONS: High School diploma or equivalent required; Associate's Degree in Business, Communication, or related is strongly preferred A minimum of 3 years of full‑time experience in payroll processing in a high‑volume, detail‑oriented environment Hands‑on experience with basic billing or invoicing process Experience with database management or data tracking systems preferred Basic knowledge of California payroll practices and wage‑and‑hour requirements, including overtime, meal/rest periods, and accurate timekeeping, or the ability to learn these quickly with guidance Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required Experience with CRM platforms, and/or case management software preferred All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer. #J-18808-Ljbffr

Century Group is partnering with a client who is seeking a Payroll Specialist to join their team The ideal candidate will be responsible for ensuring the accurate, timely, and efficient processing of all firm payrolls. Exact compensation may vary based on skills, experience, and location. Expected starting base salary $90,000 to $95,000 per year. Job Responsibilities: Process bi-weekly/semi-monthly and partner payrolls, including general ledger posting and related reports. Review, audit, and analyze employee time sheets, payroll records, and reports to ensure accuracy. Ensure timely and accurate payroll processing in accordance with federal, state, and local regulations. Provide exceptional customer service to internal and external stakeholders regarding payroll matters. Maintain compliance with payroll-related regulations, including wage garnishments, taxes, and other deductions. Train and supervise payroll staff as needed to ensure efficiency and meet deadlines. Protect the confidentiality of all employee information and payroll records. Assist with annual retirement plan tasks, workers' compensation audits, year-end schedules, survey responses, and other projects as required. Qualifications/Experience: HS Diploma required. AS/BS degree in Accounting, Finance, Business Administration, or a related field. 5+ years of experience in payroll processing, preferably in law firm environment. Strong understanding of federal, state, and local payroll laws and regulations, tax compliance, and wage and hour laws. Proficiency in Microsoft Office Suite (Excel), payroll software and familiarity with HRIS systems. Resolved payroll discrepancies and responded to employee inquiries regarding payroll issues. Excellent attention to detail, problem-solving abilities, and analytical skills. Able to work independently and manage multiple priorities. REF #49143 #LI-POST #ZR

Who are we? Our mission is to scale intelligence to serve humanity. We're training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what's best for our customers. Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products. Join us on our mission and shape the future! Why This Role: Cohere seeks a Payroll Manager to own and scale our global multi-country payroll operations across North America, Europe, and APAC. In this role you will be responsible for ensuring accurate, timely, and compliant payroll processing as we continue to grow rapidly across jurisdictions. You will partner closely with Finance, People, Legal, and regional external providers to build a global payroll function. This is an opportunity for a hands‑on, detail‑oriented payroll leader who thrives in a high‑growth environment, is comfortable navigating ambiguity, and can design scalable processes that support a distributed workforce. In this role you will manage: Payroll Operations Own end‑to‑end payroll processing for all global entities and employee populations, including full‑time employees, contractors, and international transfers. Ensure timely and accurate payroll cycles (bi‑weekly, semi‑monthly, monthly) across multiple jurisdictions. Validate payroll inputs (compensation changes, bonuses, commissions, benefits, leave, etc.) and review calculations. Oversee payroll reconciliations and perform monthly payroll‑related close activities (payroll‑related journal entries, accruals, and variance analyses). Serve as the primary point of contact for payroll queries from employees and internal stakeholders. Systems & Process Optimization Lead process improvements to increase accuracy, scalability, and automation of payroll workflows. Partner with People Ops to transition and modernize our global HRIS and payroll systems including platform implementation. Develop and maintain robust documentation, including global playbooks, country‑level SOPs, and integration maps to support future scale. Act as a subject‑matter expert for payroll system integrations with other platforms (e.g., accounting software, benefits administration). Implement and monitor KPIs to measure payroll process efficiency and accuracy. Compliance & Controls Ensure compliance with local tax regulations, and statutory reporting requirements across supported countries. Maintain and enhance internal controls over payroll, including segregation of duties, approvals, documentation standard. Manage audits (financial, tax, and internal) requiring payroll support. Stay current on global payroll legislation changes and coordinate implementation of required updates. Conduct periodic internal audits and risk assessments to identify control gaps. External Vendor Management Manage relationships with global payroll providers, PEOs, and local in‑country partners. Evaluate vendor performance and partner on RFP efforts with Procurement. This career opportunity may be a good match for you if you have: 6-10 years of progressive payroll experience. 3+ years of experience managing global payroll across multiple countries. CPP, CPA, or similar certification. Expertise in US and Canadian payroll compliance. Experience with EMEA/APAC payroll jurisdictions is a strong plus. Strong understanding of payroll accounting, including payroll accruals, reconciliations, and month‑end close processes. Proven experience implementing or upgrading payroll systems and process improvements. Deep attention to detail, high ownership, and an ability to operate in a fast‑paced, scaling environment. Excellent communication skills and comfort interacting with colleagues at all levels. If some of the above doesn't line up perfectly with your experience, we still encourage you to apply! We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs. Full‑Time Employees at Cohere enjoy these Perks: 🤝 An open and inclusive culture and work environment 🧑💻 Work closely with a team on the cutting edge of AI research 🍽 Weekly lunch stipend, in‑office lunches & snacks 🦷 Full health and dental benefits, including a separate budget to take care of your mental health 🐣 100% Parental Leave top‑up for up to 6 months 🎨 Personal enrichment benefits towards arts and culture, fitness and well‑being, quality time, and workspace improvement 🏙 Remote‑flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co‑working stipend ✈️ 6 weeks of vacation (30 working days!) #J-18808-Ljbffr

Our client is a fast-growing, tech-forward transportation platform is currently seeking a temporary Payroll Specialist with strong union payroll experience. They operate in a high-volume, high-growth environment and are seeking a sharp, detail-oriented professional to join their team. This person will manage complex payroll processes for union and non-union employees, ensure full compliance with union agreements, and support the company through continued growth and operational change. The ideal candidate is proactive, tech-savvy, curious, and thrives in fast-paced environments. **Please note this is a hybrid, 6-month contract role w/ potential conversion based in Redwood City, CA. Pay will be $35-$42/hr.** Key Responsibilities: Process end-to-end payroll for union and non-union employees across multiple states. Interpret and apply collective bargaining agreements (CBAs), ensuring accurate calculations of wages, premiums, deductions, and benefits. Audit payroll regularly to ensure accuracy and compliance with federal, state, and union regulations. Work closely with HR, Operations, and Finance to gather payroll inputs and resolve discrepancies quickly. Maintain and update employee records, timekeeping data, and labor allocations. Support internal and external audits, responding to inquiries promptly and accurately. Recommend process improvements to streamline payroll workflows and enhance efficiency. Assist with special projects involving payroll systems, reporting, and state-by-state compliance updates. Qualifications: 2-4+ years of payroll experience, including direct experience processing union payroll. Previous experience working in start-up or high-growth environments. Strong understanding of CBAs, union rules, pay scales, and benefit structures. Proficient with payroll systems (e.g., CHR, ADP, Paylocity, Workday, or similar). Excellent communication skills and ability to collaborate cross-functionally. Strong experience with Excel, including formulas, data validation, and spreadsheet management. Comfortable navigating a fast-paced, tech-driven environment. Comfortable working overtime as needed, especially during peak payroll cycles or month-end close. Experience with high-volume, multi-state payroll environments. Exceptional attention to detail, accuracy, and confidentiality. Fast learner with strong problem-solving and analytical skills. Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

One of our biggest engineering clients is looking for a Payroll Specialist to work fully on-site in Pasadena. They are looking for candidates fully comfortable with the payroll process who will bring energy and passion to the office. Essential Duties & Responsibilities: Responsible for setting up new hire information, and EDD Benefit Audits. Assist in maintaining payroll operations according to company policies and procedures. Audit and process Data entry relative to payroll and the input of time sheets. Assist in preparing and distributing pay checks. Maintain employee payroll files including updating and filing documents. Answer employee questions regarding payroll issues. Garnishment processing, mail out orders, request checks from AP. Employee Customer service, phone calls, emails. Preparation of benefit reports and/or input of benefit deductions. General office duties, i.e. filing, copying, phones. Performs other duties as assigned by management. Must-Haves: High school diploma or equivalent required. Associates degree or more preferred. 2+ years of previous Payroll experience (experience with Construction Payroll department preferred, but not required). Strong aptitude for learning new systems and programs. Excellent communication skills, including good phone etiquette. Solid computer skills, including advanced proficiency in Microsoft Word & Excel. 2+ years of Data Entry experience. Advanced MS Excel and proficiency in MS Word. Compensation: $32/hr - $35/hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

About the Role We are seeking a detail-oriented, highly organized Payroll Specialist with ADP experience to join our team. In this role, you will oversee accurate and timely payroll processing, ensure compliance with federal and state regulations, and provide exceptional support to employees. This is a key position on our HR/Finance team, and we're looking for someone who is both technically strong and service-minded. Responsibilities Process bi-weekly or semi-monthly payroll using ADP Workforce Now (or ADP Run, ADP Vantage-customize as needed). Review and audit payroll reports for accuracy, including timecards, deductions, and adjustments. Maintain employee payroll records and ensure data integrity across HR and payroll systems. Manage garnishments, benefits deductions, bonuses, commissions, and other payroll items. Ensure compliance with federal, state, and local payroll laws and guidelines. Respond to employee payroll inquiries with professionalism and care. Collaborate with HR and Finance on year-end activities, including W-2s and audits. Identify opportunities to streamline payroll processes and improve efficiency. Qualifications 2+ years of payroll experience, with hands-on ADP experience required. Required Skills Strong knowledge of payroll regulations, tax laws, and best practices. Exceptional attention to detail and accuracy. Strong organizational and problem-solving skills. Ability to maintain confidentiality and handle sensitive information. Excellent communication and customer service skills. Experience with MS Excel or Google Sheets; familiarity with HRIS systems is a plus. Preferred Skills None specified. Pay range and compensation package Competitive salary and comprehensive benefits package. Equal Opportunity Statement A company that genuinely values YOU.

Payroll Specialist I The Payroll Specialist I plays a key role in supporting the Payroll and HR functions by assisting with payroll processing, report creation, and data entry within the Time and Attendance/Payroll systems. This position also collaborates with the accounting team on General Ledger (GL) coding, cost center updates, audit support, mileage reimbursement, and other administrative tasks as assigned. The ideal candidate is detail oriented, highly organized, and comfortable working in a fast paced, multisite environment. Duties and Responsibilities Payroll Support Collaborate with the Payroll Supervisor and Payroll Specialist II to ensure timely and accurate wage payments. Serve as backup for the Payroll Specialist II during absences. Audit timesheets, identify discrepancies, and work with field staff to resolve issues related to hours worked or wage payments. Assist with processing salary adjustments, wage garnishments, and manual checks. Support HR Specialists with Leave of Absence compensation processing. Prepare and distribute payroll reports as needed. Onboarding, Employee Changes, and Separations Partner with the Payroll Specialist II to enter new hire information and set up employee timesheets. Assist with processing status changes, salary increases, bonuses, and other updates within the payroll system. Support the termination process, including updating the Time and Attendance/Payroll system and mailing termination materials when required. Time & Attendance / Payroll System Management Help maintain and update the Time and Attendance/Payroll systems. Assist the Payroll Supervisor with agency-wide reporting needs. Respond to report requests from accounting and field leadership. GL Coding, Cost Center Work & Mileage Reimbursement Work with Accounting to maintain accurate GL and cost center coding for payroll systems. Manage mileage reimbursement processes, including uploading employee data and cost center ranges. Coordinate yearend updates to GL codes and cost centers across payroll and mileage systems. Assist Recruitment and Onboarding teams with adding cost center and GL code templates (including WCC and EEOC codes) into the applicant tracking/onboarding systems. Create the annual mileage reimbursement calendar aligned with the payroll schedule. Administrative Complete special projects or tasks as assigned. Assist the Payroll Supervisor with organizational reporting needs. Respond to report requests from accounting and field staff. Qualifications Minimum Requirements Bachelor's degree in accounting, finance, business, or equivalent accounting experience. 2-3 years of payroll experience in a professional environment. Strong proficiency with Microsoft Office; advanced Excel skills (pivot tables, Vlookups) required. Experience using HRIS and payroll systems. Ability to work effectively with staff at all levels while maintaining confidentiality. Exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities. Flexible and adaptable in response to changing needs or deadlines. Must meet all state-required conditions for employment in a licensed community care setting (e.g., fingerprint clearance, Child Abuse Index clearance, TB/health screening, valid driver's license, and clean driving record). Preferred Qualifications Experience working in a nonprofit, social services, or mission driven environment. Background supporting payroll functions across multiple sites or locations. Physical Demands & Work Environment Work environment is typically quiet and remains within OSHA safety guidelines. Must be able to use a computer and office equipment for extended periods (up to 40 hours per week). Must be able to lift or carry up to 10 lbs, retrieve files from shelves, and operate basic office tools and controls. Must be able to safely operate a vehicle for occasional work-related tasks.

Sweetwater Care is a skilled nursing facility committed to providing compassionate care to the community it serves. Our mission is to transition skilled nursing facilities to the preferred care provider in the communities they serve, by building trusting relationships through rigorous and compassionate care. Major Duties and Responsibilities This is a full-time on-site or remote Payroll Specialist. Assist with semi-monthly payroll procedures and processing for 680+ employees. Assist with processing of payroll changes (e.g. new hires, terminations, employment status changes). Ensure compliance with applicable laws and payroll tax obligations. Coordinate timekeeping in Time & Labor and HR and Payroll. Ensure compliance with relevant laws and internal policies. Collaborate with Human Resources (HR) and accounting departments. Maintain accurate records and prepare reports. Design, document and implement procedures to streamline payroll processes and implement and/or enhance controls around payroll processing. Resolve issues and answer payroll-related questions. Create, update and run accurate and timely system reports for business users, accounting and management. Support in the development and management of payroll metrics. Support administrators in analyzing data. Requirements and Qualifications Payroll Administration, Payroll Services, and Payroll Processing skills. Experience with Garnishments and Payroll Taxes. Experience with Multi State Payroll Processing. (CA, MT, CO and KS) Ability to work independently and as part of a team. Excellent organization and time management skills. Experience with Paylocity is a plus. Proficiency in Microsoft Office Programs. Advanced in Microsoft Excel (Ability to perform, pivot tables, v-lookups & complex formulas). Ability to adapt to situations and make a fast analysis to solve problems. Strong focus on customer-service including outstanding interpersonal skills. Ability to work as a team member with the ability to flex with changing priorities based on business needs. Excellent organizational and communication skills. Ability to maintain strict confidentiality. Understanding of payroll deadlines. Industry: Hospitals and Health Care Employment Type: Full-time What We Offer: · Competitive salary (range of $56,485 - $75,000 depending on experience) and comprehensive benefits package including employer paid medical, dental and vision, as well as employee 401K. · Opportunities for professional growth and development. · A collaborative and supportive work environment with great work-life balance. How to Apply: If you are a motivated professional with a passion for helping people, we encourage you to apply. Please submit a cover letter, resume, and list of references to *************************. A writing sample that reflects your qualifications is appreciated but not required. We are an equal opportunity employer and welcome all qualified candidates to apply.

Job Category: Full Time/Direct Hire Compensation: $50,000 - $65,000/DOE + Benefits and Growth opportunities BBSI has partnered with a well established Commercial Concrete contractor known for high quality craftsmanship and unique designs. Due to our continued success and expansion we are looking to add a Construction Administrator to our dynamic team. Job Summary: We are seeking a detail-oriented Construction Administrative Assistant with a strong focus on Prevailing Wage Payroll and Compliance. This role supports construction payroll processing, DIR eCPR submissions, CPR reporting, union coordination, and general administrative operations. The ideal candidate has hands-on construction industry experience, strong attention to detail, and thrives in a deadline-driven environment. Key Responsibilities: Process construction payroll with prevailing wage compliance Prepare and submit weekly DIR for eCPR submission Coordinate union apprentice dispatch and contributions Track employee time, payroll records, and benefits Support compliance reporting and general office administration Assist HR with Onboarding new employees and Benefits Administration Support general administrative operations, including meeting minutes Requirements: Construction industry experience required 3+ years of Prevailing wage / CPR / DIR experience Strong organizational and communication skills Strong initiative and good attitude to work cross collaboratively with other departments as needed Experience with Onboarding new employees and Benefits Administration Bilingual Spanish required Benefits: Healthcare 401K Sick pay PTO Great company culture and team collaboration Team lunches Growth opportunities! For immediate consideration call or text Jeanette ************ send resume: *************************** BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. California applicants: to see how we protect your data, visit our website at **********************************************************

Payroll & Billing Specialist The Payroll & Billing Specialist plays a vital role in supporting the financial health and operational effectiveness of our nonprofit organization. This position is responsible for ensuring accurate and timely payroll processing for staff, as well as managing billing for grants, programs, and services. The ideal candidate brings strong attention to detail, knowledge of nonprofit financial practices and compliance, and a genuine commitment to supporting mission-driven work. Essential Duties & Responsibilities To perform this role successfully, the individual must be able to carry out the following responsibilities; other duties may be assigned. Payroll Administration Process payroll for all employees in compliance with federal, state, and local regulations Maintain accurate payroll records and resolve discrepancies promptly Manage employee deductions, benefits contributions, and tax withholdings Billing & Grant Invoicing Prepare and submit invoices for grants, contracts, and program services in accordance with funding agreements Ensure billing accuracy and timely submission to funders and partners Reconcile billing data with accounting records and resolve discrepancies Assist with grant reporting and provide documentation for audits Compliance & Reporting Stay current on payroll laws, nonprofit accounting standards, and grant compliance requirements Prepare monthly, quarterly, and annual financial reports for management and funders Support audits and provide required documentation Cross-Functional Support Collaborate with Human Resources on employee onboarding and payroll setup Work closely with Finance and Program teams to ensure accurate cost allocations and billing Supervisory Responsibilities This position has no supervisory responsibilities. Core Competencies Business Ethics: Demonstrates integrity, builds trust, keeps commitments, and upholds organizational values Communication: Communicates clearly and effectively in both written and verbal formats; keeps stakeholders informed Customer Service: Responds promptly to requests, manages sensitive situations professionally, and meets commitments Organizational Support: Follows policies and procedures, supports organizational goals, and values diversity and inclusion Planning & Organizing: Effectively prioritizes work, manages time efficiently, and develops realistic action plans Initiative: Takes ownership of responsibilities, seeks growth opportunities, and proactively offers support Qualifications Education Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred Experience Minimum of 2 years of payroll and billing experience (nonprofit experience strongly preferred) Familiarity with payroll systems and nonprofit accounting software (e.g., ADP, Sage Intacct) Skills Strong attention to detail and accuracy Excellent organizational and time-management skills Proficiency in Microsoft Excel and other Office applications Ability to handle confidential information with integrity Preferred Attributes Knowledge of nonprofit grant billing and compliance requirements Experience with restricted and unrestricted fund accounting Strong communication, analytical, and problem-solving skills

REPORTS TO: PAYROLL SUPERVISOR STATUS: NON-EXEMPT Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas. We celebrate new innovations, congratulate one another's achievements, and most importantly support each other. At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community. Our vision is to offer everyone a piece of the American spirit - one handshake at a time. Responsible for ensuring accurate processing and recording of Boot Barn, Inc. payroll and provide timely and accurate financial information. Provide the highest level of Customer Service to Boot Barn, Inc. employees by answering questions and resolving payroll-related issues in a timely and professional manner. Essential Duties and Responsibilities Reviews time sheets and related paperwork to make sure the information is correct and consistent with actual hours worked by employees Makes adjustments and deductions for each employee and manage payroll-related benefits; vacations and sick days Process terminations and final payments in accordance with state guidelines Process new hires and payroll changes in a timely manner while ensuring the highest level of accuracy Enroll employees in ADP paycard program and help resolve related issues Process off-cycle payments with manual checks or ADP paycard funding Assist in auditing of preview payroll reports prior to transmission. Prepare and maintain employee files, ensuring accuracy, compliance and confidentiality. Scan, upload, and track garnishments, tax levies or other court ordered withholdings using ADP's Smart Compliance Create, run, and upload reports as needed Complete and promptly provide responses to verifications of employment in accordance with company policy Communicate and interact with all levels of management for all US locations Assist in internal/external audits - providing Payroll related data Participate in problem solving and special projects within the Payroll and HR Departments Assist employees with payroll inquiries via telephone and email Demonstrates high level of quality work, attendance and appearance. Demonstrates a high degree of professionalism in communication, attitude and teamwork with customers, peers and management. Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices. Perform any other duties that may be assigned by management. Qualifications 2 years of multi-state payroll experience in a corporate environment; comfortable processing payroll for 3000+ employees. Experience with ADP systems preferred. Experience with Kronos preferred. Experience with filing multi-state payroll taxes a plus. Knowledge of payroll laws and regulations, including reciprocity. Effective communication skills, oral and written. Strong organizational skills. Ability to prioritize tasks, work independently, and meet critical deadlines. Proficiency in Microsoft Excel and other Microsoft Office applications. Associate's or Bachelor's degree in Accounting, Finance, HR, or a related field a plus. Competencies Accuracy & Detail-Oriented: Ensures precision in payroll processing and data entry Confidentiality: Ability to handle confidential information with discretion Communication: Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally. Problem-Solving: Identifies and resolves issues efficiently and effectively Organization: Strong organizational and time management skills Customer Service: Provides timely, supportive assistance to Partners and maintains a collaborative approach Adaptability: Thrives in a fast-paced, evolving retail environment Teamwork: Collaborates across departments to support payroll and HR goals Establish Trust: Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information. Boot Barn Benefits & Additional Compensation Opportunities Competitive hourly rate. Merchandise discount: 50% off of Exclusive Brands and 40% off of third-party brands. Paid Time Off plan for year-round Boot Barn Partners.* Medical, Dental, Vision and Life Insurance.* 401(k) plan with generous company matching. Flexible schedules and work/life balance. Opportunities for growth at every level - we are opening 50+ new stores each year. *For eligible Boot Barn Partners PAY RANGE: $30.00-33.00/hr* *compensation varies based on geography, skills, experience, and tenure Physical Demands In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Standing, walking and squatting less than fifty percent of the work shift. Required to lift, move and carry up to 40 pounds. Ability to read, count and write to accurately complete all documentation and reports. Must be able to see, hear and speak in order to communicate with partners and customers. Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms. [] Sedentary: Limited activity, no lifting, limited walking [ X ] Light: Office work, some lifting, bending, stooping or kneeling, walking [ ] Moderate: Mostly standing, walking, bending, frequent lifting [] Arduous: Heavy lifting, bending, crawling, climbing Work Environment In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment. The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance. Noise levels are considered moderate. Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content. This document supersedes all previous policies, procedures or guidelines pertaining to this subject. Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law. Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at **************, Option 4. California Privacy Notice

Head of Stock Admin page is loaded## Head of Stock Adminlocations: Fremont, South Bldg, California - USAposted on: Posted Todayjob requisition id: NX-2898**Job Description:**The Head of Stock Admin plays a critical role in managing Nextpower's global equity programs and supporting key compensation initiatives. This position directs the day-to-day administration, governance, and analytics of the company's equity plans.The ideal candidate is a detail-oriented, data-driven professional with deep experience in equity administration, strong collaboration skills, and a passion for maintaining accuracy, compliance, and transparency across all reward programs.**Key Responsibilities****Equity Program Management*** Oversee administration of the company's equity programs, including stock options, RSUs, and ESPPs.* Partner closely with Finance and Stock Administration to ensure accurate data inputs, compliance with internal controls, and proper accounting treatment.* Compile and validate quarterly equity grant data for submission to the Board of Directors for approval.* Maintain and monitor the equity pool, tracking share utilization, burn rate, and forecasting future equity needs.* Oversee the equity management system, ensuring data integrity, timely updates, and accurate reporting.* Partner with Finance on equity reconciliation, forecasting, and budgeting to support business planning.* Collaborate with Legal to ensure compliance with plan documents, company policies, and global regulatory requirements.* Prepare internal process documentation, support audit requests, and maintain governance materials.* Educate employees and leaders on the structure, value, and long-term benefits of equity awards.**Compensation Support & Analytics*** Support the Total Rewards team during annual merit, bonus, and equity review cycles, focusing on data accuracy and system readiness.* Perform compensation and equity data analysis to identify trends, insights, and opportunities for improvement.* Assist with market benchmarking, job leveling, and pay equity studies.* Partner with HR Business Partners and Finance to validate compensation data and ensure alignment across systems.* Support preparation of communication materials, dashboards, and leadership presentations.**Finance Partnership & Internal Controls**Finance partnership* Partner with Finance on compensation and equity-related forecasting, accruals, and reconciliation.* Understanding of ASC 718 for stock-based compensation expense calculations and reporting* Support monthly/quarterly and year-end close activities related to equity compensation.* Assist in preparation of schedules for quarterly and annual financial reporting, including footnote disclosures and proxy tables Compliance & controls* Maintain robust internal controls to ensure consistency and compliance in all compensation and equity data flows.* Drive continuous process improvements to enhance efficiency, accuracy, and governance.* Support external audits ensuring compliant equity records**Analytics, Compliance & Reporting*** Provide analytical insights to support compensation and equity decision-making.* Generate and maintain reports on grant activity, burn rate, equity pool status, and financial impacts.* Ensure compliance with global labor, tax, and securities laws, as well as pay transparency regulations.* Partner with Finance and Legal to support audits, filings, and executive compensation disclosures.**Qualifications****Education & Experience*** Bachelor's degree in business, Finance, HR, or related field* 12+ years of experience in equity compensation administration and compensation analytics, ideally in a public or pre-IPO company.* Strong understanding of equity accounting principles, reconciliation processes, and reporting requirements.* Experience working with Finance, Legal, and Stock Administration partners.* Familiarity with HRIS and equity management platforms such as Workday, Fidelity, and E\*TRADE.* Exposure to compensation processes including merit, bonus, and total compensation reviews.* Experience in SEC compliance: Section 16 filings, Form 4 reporting, 10-K/Q disclosures, proxy statement**Skills & Competencies*** Advanced Excel and analytical skills; strong focus on accuracy and data integrity.* Deep understanding of equity program management, burn rate tracking, and internal controls.* Ability to communicate complex information clearly and effectively to various audiences.* Strong organizational and project management skills with a focus on cross-functional execution.* Comfort operating in a dynamic, fast-growing, and global organization.**Key Attributes*** Exceptional attention to detail - ensures precision in data, documentation, and reporting.* Demonstrates integrity and discretion when handling confidential information.* Analytical and process-driven, with a mindset for continuous improvement and operational excellence.* Collaborative communicator who fosters alignment across HR, Finance, Legal, and leadership.* Proactive, organized, and adaptable, thriving in a high-growth, fast-paced environment.* Strategic thinker who connects data insights to business impact.* Passionate about fairness, transparency, and employee ownership, reflecting Nextpower's culture and mission.Pay is based on market location and may vary based on factors including experience, skills, education and other job-related reasons. The annual salary range for this position is $210,000 to $230,000. At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we're building the foundation for the world's next generation of clean energy infrastructure.Nextpower is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.# **We are Nextpower**[](blob:********************************************************************************** / 1:21 #J-18808-Ljbffr

HEDIS Administrative Specialist (Onsite) Schedule: Full-time, onsite Contract Duration: Through April 2026 We are seeking a detail-oriented HEDIS Administrative Specialist to support a high-volume HEDIS project through April 2026. This role provides essential administrative and operational support to a healthcare quality team, ensuring medical records are accurately processed, organized, and tracked throughout the HEDIS season. This is a fully onsite position and requires daily presence in the Long Beach, CA area. Key Responsibilities Scan, organize, and manage incoming medical records for review and abstraction Upload and track medical records from CDs, USBs, and electronic file transfers Assist with outgoing mail, including member mailers and project materials Prepare and ship headsets and other administrative supplies as needed Contact provider offices to request, follow up on, and track medical record submissions Maintain accurate logs and documentation related to record retrieval and processing Provide general administrative support to the HEDIS project team as needed Qualifications Prior administrative or clerical experience required Healthcare, medical office, insurance, or HEDIS experience strongly preferred Strong attention to detail and organizational skills Ability to manage repetitive, detail-heavy tasks in a fast-paced environment Professional communication skills (written and verbal) Proficiency with Microsoft Office and basic computer systems Ability to work fully onsite in Long Beach, CA through April 2026 Ideal Candidate Profile Reliable, punctual, and comfortable with long-term project work Organized and process-driven Comfortable handling sensitive or confidential information Willing to support a team in a deadline-driven healthcare environment

Raymond West is looking for a dynamic Fleet Administrator to join our team! The Raymond West Fleet & Procurement group manages a 900+ Vehicle Fleet as well as ongoing procurement of goods and services for all Raymond West companies. We are seeking a Fleet Administrator to support and assist the Fleet & Procurement manager with all vehicle fleet needs. Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring you our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their business up and running. Duties and Responsibilities: Primary duties and responsibilities will vary with the specific position. Typical responsibilities are listed below. This list is not inclusive. Maintain Vehicle Fleet records and files including, but not limited to: Vehicle Assignments Maintenance Records Title/License/Registration/DOT Filings Purchase/Lease Documentation. Fuel Cards and Fuel PIN assignments GPS Assignments Insurance Claims Fleet Vendors & Contracts Monitor and approve incoming repair orders from 3rd party service vendors for our fleet of vehicles, ensuring all service programs are followed and unrequired upsells are denied. Coordinates completion of required vehicle inspections, emissions testing, and weight certifications with the assigned driver. Prepares and submits title/registration documents to federal/state vehicle regulatory agencies (DMV, DOT, IFTA, FMCSA, etc.), including state transfers, sales, purchases, proof of insurance, annual registration renewals, tax filings, etc. Compiles and maintain a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles/registrations. Reports all vehicle sales and purchases to accounting. Maintain records of all vehicle manufacturer warranties and vehicle service vendor warranties. Maintain all vehicle and property insurance claims from submission to close. Utilize the vehicle GPS cameras or site security cameras to pull accident footage for submission to the insurance company and/or legal team as needed. Coordinate with assigned drivers, management, and repair vendors for timely completion of vehicle/property damage claims. Maintain Fleet Shop inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites purchase requisitions for parts/supplies. Create and maintain comprehensive and accurate documentation of all completed and pending projects. Compile information and reports for department managers & executives as needed. Field phone calls and emails from employees and vendors in relation to Fleet activities. Coordinate and work with third party vendors and client resources for accurate and timely execution of projects. Assist the Fleet & Procurement Manager in ensuring all projects are delivered on-time, within scope, and within budget. Provide support and act as the liaison between Fleet Vendors and company employees. Assist drivers with scheduling service appointments with our internal Fleet Shop. Provide accurate and timely information to management, drivers, and vendors via email, phone, or text. Route incoming mail to designated employees in the Fleet Department. Manage the movement of fleet documents and materials between company branches. Perform other administrative/clerical duties as assigned by leadership. Reports and escalate issues to management/executive team as needed. Maintain strict confidentiality regarding business-related items and conversations. Required Skills/Abilities: Excellent written and verbal communication skills Excellent Organizational Time Management skills Prior experience with Fleetio, Samsara, WEX, or AtoB platforms is preferred. Proficient in MS Office 365 Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.) and related business software. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to speak effectively before groups of customers or employees of the organization. Must be able to maintain effective working relationships with employees, Co-workers, and Managers in other departments. Must be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required. Ability to type, sixty words per minute is preferred. Detail-oriented with the ability to multi-task. Communicate effectively with all levels of employees, customers, and manufacturers, in person, on the telephone and in writing. Present a mature, professional appearance and behavior in all situations. Maintain an organized and tidy work area. Willing and able to learn quickly and perform accurately and neatly with a degree of flexibility. Motivated to continuous self-development and training. Comply with the employee handbook and other company policies. Perform other specific duties and projects as assigned by management. Education/Experience: Minimum Education and Experience: Determined by position. High school diploma or GED Two years related experience and/or training; or equivalent combination of education and experience. Prior automotive and/or mechanical experience/familiarity is required. Physical Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position is Sedentary and desk bound. Prolonged periods of sitting at a desk and working on a computer Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Occasionally required to climb or balance and stoop, kneel, crouch, or crawl Occasionally required to lift and/or move up to 25 pounds. Pay Range: The hourly range for this position is $25.00 - $35.00. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Qualified candidates must be able to pass a pre-employment physical and drug screen. Raymond West provides medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay and a great team to work with! Check us out at ******************** Raymond West has a great group of loyal and hardworking employees who help us maintain our exemplary level of sales and service. Apply on-line via the submit resume button provided. We are an equal opportunity employer and encourage all qualified persons to apply. We encourage qualified military veterans and persons with disabilities to submit their resume online. We will consider qualified applicants with criminal histories in accordance with the FCO. We are a drug free company. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.

Hi, I hope you are doing well! We have an opportunity for SmartComm Administrator with one of our clients for Los Angeles, CA. Please see the job details below and let me know if you would be interested in this role. If interested, please send me a copy of your resume, contact details, availability, and a good time to connect with you. Title: SmartComm Administrator Location: Los Angeles, CA Terms: Long Term Contract Job Details: The SmartComm Administrator is responsible for the overall maintenance configuration and administration of the Smart Communications platform This role involves managing system integrations designing and maintaining communication templates and ensuring the platform operates efficiently and securely to meet the organizations business and customer engagement needs Key Responsibilities Administer and configure the Smart Communications platform to ensure optimal performance security and compliance Manage system integrations between SmartComm and other enterprise applications such as CRM systems eg Salesforce policy management systems eg Guidewire and customer databases Design configure and maintain SmartComm templates for generating highquality documents and multichannel communications eg print email and web Handle administrative activities including managing user access resource ownership version control and workflow processes Monitor and analyze application logs to identify and resolve SmartCommrelated issues in a timely manner Maintain comprehensive documentation of system configurations processes and integrations for auditability and knowledge sharing Work closely with business analysts and stakeholders to gather requirements and implement solutions that meet evolving business needs Collaborate with development teams to support a DevOps approach for application updates and deployments particularly in a cloud environment eg Azure or AWS Act as a subject matter expert for the Smart Communications platform providing technical guidance and training to endusers and team members Thank you! Amit Jha Senior Recruiter | BeaconFire Inc. 📞 ************** 📧 ***********************

About Us ITC Worldwide Advisors, LLP is a rapidly growing, modern provider of professional services to the middle market, operating globally. Our mission is to instill confidence in a world of change. Enable Transformation while doing more with less! Our exceptional people are the cornerstone of our unique culture and talent experience. Responsibilities * Understand clients' needs and expectations, their business and industry, accounting and control systems, employees, company values, and industry-related GAAP and GAAS issues. * Develop an understanding of the ITC audit automation approach and ERP tools. * Assess risks and evaluate the client's internal control structure. * Perform substantive tests and tests of internal controls to identify and resolve accounting or reporting issues. *Prepare financial statements under prescribed formats. Required Skills and Qualifications * Completion of 90+ credit hours towards a B.A. / B.S. degree or equivalent from an accredited university in Accounting or Finance. * You must have passed your ACCA, CPA, CFA, or CIMA exam. N.B: We kindly request you to complete a brief survey. Your feedback will help us enhance the candidate experience and ensure we attract the best talent. **************************** **************************** **************************** Next Steps: Once you have completed the survey, please proceed with your job application as instructed. Learn more:****************************************************************