Administrative associate jobs in Albany, NY

Job Title: Central Operations - Administrative Support Pay Rate: $22 per hour About the Role The Central Operations - Administrative Support Professional will be part of the Ayco Executive Wealth team, supporting advisors in helping clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning, and investments. This position provides comprehensive administrative and operational support within a fast-paced, collaborative environment. Key Responsibilities: Provide administrative support to multiple advisor teams. Prepare, review, and edit confidential correspondence. Manage document scanning, organization, and archiving across multiple systems. Prepare and process travel expense and billing allocation reports. Handle time-sensitive quarterly client tax payments. Support miscellaneous administrative and operational projects as needed. Required Skills and Qualifications: Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with exceptional attention to detail. Ability to multitask and perform effectively in a fast-paced environment. Excellent written and verbal communication skills. Strong teamwork and collaboration mindset. Ability to maintain confidentiality and handle sensitive information with discretion. Additional Information: Position Type: Full-time, onsite

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Job DescriptionBenefits: 401(k) matching Competitive salary Employee discounts Flexible schedule Opportunity for advancement Training & development Tuition assistance About the Role: Join Full Circle Beauty as a Hairstylist and unleash your creativity in a vibrant, welcoming environment! We are seeking passionate professionals who love to craft stunning hairstyles and provide exceptional customer service. Responsibilities: Provide expert hairstyling services including cuts, colors, and treatments. Consult with clients to understand their hair goals and recommend suitable styles. Stay updated on the latest hair trends and techniques to offer innovative services. Maintain a clean and organized work station to ensure a welcoming atmosphere. Promote salon products and services to enhance client satisfaction. Build and maintain strong relationships with clients to encourage repeat visits. Collaborate with team members to create a positive and supportive work environment. Participate in ongoing training and development to refine skills. Requirements: Valid cosmetology license in the state of New York. Proven experience as a hairstylist with a strong portfolio of work. Excellent communication and interpersonal skills to connect with clients. Ability to work in a fast-paced environment while maintaining quality service. Strong attention to detail and a passion for the beauty industry. Flexible schedule, including weekends and holidays. Team player with a positive attitude and a willingness to learn. Knowledge of hair care products and techniques. About Us: Full Circle Beauty has been a beloved salon in New York, NY for almost two decades, known for our exceptional service and talented team. Our clients love the personalized experience we provide, while our employees appreciate a supportive and creative workplace that encourages growth and innovation. Compensation can be hourly plus commission and tips or commission and tips only.

Do you thrive in a fast-paced & exciting environment? Do you have a passion for bringing joy to others? Do you want to be part of a company that not only cares for and uplifts their team members but also the community around them? Then Saratoga Casino Hotel may be the place for you! We offer highly competitive benefits and wages, opportunities for career growth, all in a fun & unique working environment. About Us: As the premier entertainment destination for the Capital Region, Saratoga Casino Hotel consistently strives to fulfil one promise to all of our guests, “To create special experiences one guest at a time.” If you would like to be part of the amazing team of people it takes to fulfil this special promise, Saratoga Casino Hotel welcomes you to apply! Your Role: Our successful Staff Accountant promotes outstanding relations with all guests and fellow Team Members by providing service in a friendly, swift, and responsible manner. They thrive in a team base environment where everyone consistently uplifts and supports each other through detail oriented work and regularly doing what it takes to ensure all necessary work completed. Keys to Success in this Role: Associates Degree in accounting required. Minimum two (2) years' experience in accounting or bookkeeping preferred. Must be able to problem solve and troubleshoot issues with minimum supervision. Must be organized, accurate with great attention to detail. Proficient in advanced Excel skills and experience with accounting and purchasing software (Great Plains and Stratton Warren a plus). Ability to effectively prioritize multiple assignments and meet deadlines. Ability to deal effectively with all levels of staff in a professional and respectful manner. Knowledge of accrual accounting procedures. Assist Accounting Manager and Property Controller in month end close processes, general ledger reconciliations, review financial statements, and various other duties as requested. Assist in monthly inventories. Preparation and review of General Ledger transactions. Provide support for subsidiary companies of parent. Assist with annual budget process. Maintain Fixed assets and Prepaid schedules. Assist in our insurance policies review and compliance. Performs all other duties as assigned. Promotes outstanding customer relations. Able to lift and carry 30 lbs. occasionally. Able to work weekends and holidays as required. Why Saratoga Casino Hotel? Competitive Medical, Dental, & Vision Insurance Vacation & Sick Time That Promote Work/Life Balance Company Paid Life Insurance 401(k) with 4% Match Free Employee Assistance Program Attendance Bonus Robust Employee Recognition Program $20.00 YMCA Memberships. Local and National Discount Programs Through EAP & Tickets@Work STASH Hotel Partner Program Offering $69 per Night Hotel Across North and South America. Unlimited growth potential Delicious FREE Meals in Our Team Dining Facility

Accounting Office Administrator Schedule: Monday-Friday, 8:00 AM-4:30 PM Employment Type: Permanent Salary Range: $90,000-$100,000 About the Company We are a fast-growing start-up in the semiconductor industry with strong growth projections for 2026. This is an exciting opportunity to join a dynamic team and grow into senior administrative roles as the company expands. Position Overview The Office Administrator will manage payroll, human resources, accounting, and office operations for our R&D facility. This role reports directly to a Senior Executive and plays a critical part in ensuring smooth day-to-day operations. Key Responsibilities Administrative & Office Management + Provide executive-level administrative support + Manage office tasks: scanning, printing, organizing, and ordering supplies + Oversee inventory tracking and maintenance parts ordering + Prepare purchase orders and coordinate procurement + Act as liaison with building management Accounting & Finance + Accounts Receivable: invoicing, payment tracking, collections, and deposits + Accounts Payable: bill entry, vendor communication, and payment processing + Prepare financial statements and managerial reports + Monitor cash flow and report cash position to executives Payroll & HR + Maintain employee records + Process weekly payroll via ADP + Ensure compliance with payroll tax regulations R&D Tax Credit Support + Compile and analyze financial data for R&D tax credit eligibility + Prepare documentation for tax credit filings + Support audits and inquiries related to R&D tax credits Required Qualifications + Bachelor's degree in business OR Associate's degree with 5+ years in a similar role + 3-5 years of accounting experience (CPA preferred) + Experience with NetSuite ERP or similar systems + Familiarity with payroll processes and ADP software + Proficiency in Microsoft Office (Word, Excel, Outlook) + Strong written and verbal communication skills Preferred Qualifications + Experience with QuickBooks or NetSuite + Background in R&D or start-up environments + Prior experience with international companies (Japan) Employee Value Proposition + Join a start-up with strong growth potential + Opportunity for career advancement into senior administrative roles + Collaborative and innovative work environment Job Type & Location This is a Permanent position based out of Albany, NY. Pay and Benefits The pay range for this position is $90000.00 - $100000.00/yr. Medical, Vision & Dental Coverages, 401K, PTO, Sick Time, Paid Holidays, Bonus Potential Workplace Type This is a fully onsite position in Albany,NY. Application Deadline This position is anticipated to close on Dec 17, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

The Assistant is responsible for providing executive level administrative support to attorneys of the Firm by effectively managing day-to-day activities, the flow of information and maximizing their attorneys' time and productivity. Essential Job Duties & Responsibilities Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities, including assisting in meeting targets and deadlines Serve as first point of contact as it relates to calendar management (e.g., managing attorneys' internal/external meetings, events and travel arrangements). Act as the gatekeeper for prioritizing conflicting needs Draft, edit and proofread emails Develop a strong understanding of each attorneys' work, Firm practice groups and cultivate a professional network of peers across the Firm Create client matter intake forms and assist with billing preparation alongside our finance team Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date Monitor tracking and recording of travel and expense reimbursement requests Assist with document production (e.g., redlining, formatting, creating presentation materials), organize and maintain key documents in the appropriate workspaces in the document management system (i.e., iManage Work) Liaise with other departments and interact with clients on attorneys' behalf Perform notary duties Perform other duties as assigned Education Required Bachelor's degree or equivalent experience Preferred Bachelor's degree in legal studies, business or related field preferred Skills and Experience Required 2+ years of executive assistant experience, preferably in a law firm or in professional services Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders Strong written and verbal communication skills Strong attention to detail with the ability to proofread written materials and presentations Ability to multi-task efficiently and effectively Demonstrated ability to work independently and collaboratively as part of a team Strong knowledge of Microsoft Office Suite and tech-savvy with the ability to learn new technologies Demonstrated ability to develop intimate knowledge of assigned attorneys' work habits and preferences by anticipating their needs and shepherding work forward with limited direction Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc. Possess sound judgment and discretion when handling confidential and sensitive information Flexibility and adaptability to handle changing priorities and deadlines Certified Notary Public (License must be obtained within 6 months of hire) Salary Information NY Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Hybrid

Department/Unit: Quality Management Work Shift: Day (United States of America) Salary Range: $47,921.64 - $71,882.46 Provides the Quality Management (QM) Department staff with a broad range of administrative support. Demonstrates a high degree of administrative support knowledge, competence, skills, and operates with considerable independence. Reports to the AVP of Accreditation and Quality and supports all QM staff. Essential Duties and Responsibilities * Serves as a technology resource for the department's technology systems * Functions as a Business Analyst and provides advanced and confidential administrative support, project management and financial analytics requiring broad experience, skill and knowledge of Albany Medical Center * Collaborates with multiple departments and provides high-level project support and analytical services * Provides project management, implementation and research/data analytic services; communication; financial reporting and analysis; vendor evaluation; information systems; as it relates to the successful implementation of strategic goals and objectives of the department and the organization. * Requires strong multi-tasking capabilities * Requires adherence to strict confidentiality guidelines Essential Duties and Responsibilities generally include a combination of the following. Other related duties may be assigned. Anticipates and responds to the needs of QM staff by: * Greeting, identifying and directing internal/external staff/inquiries in person or by telephone, and following up as necessary * Providing assistance, information and identification of solutions to a variety of administrative support requests and general office related inquiries * Scheduling, and/or coordination of meetings and other department related activities * Completes minutes for Quality Management System meetings Qualifications * Associate's Degree - required * Prior experience in customer service. * preferred * Working knowledge of computer-based applications and strong PC/ keyboard skills. * Knowledge of medical terminology. * Strong attention to detail and demonstrated ability to use sound judgment in decision making. * Excellent organizational skills with demonstrated time management skills. * Ability to handle high workload volume with many variables, demonstrating flexibility and adaptability. * Excellent customer service skills (written and verbal), demonstrating the ability to work effectively and efficiently with a diverse population. * Ability to work well independently as well as within a team unit. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Bilingual (Korean/English) Admin Support Associate (Entry Level) Industry: Food Manufacturing We are seeking two bilingual KoreanEnglish Admin Support Associates to join a growing food manufacturing business based in Troy, NY. This role is ideal for candidates with 0 to 2 years of experience who are eager to gain hands-on experience in business operations and administrative coordination. Role Snapshot: Provide day-to-day administrative and office support Manage scheduling, meeting coordination, and documentation Support reporting and vendor communications Assist with interpretation and translation (Korean and English) Maintain organized records and facilitate internal communication Qualifications: Bilingual proficiency in Korean and English (verbal and written) Strong organizational and communication skills Detail-oriented, proactive, and reliable Bachelors degree preferred (Business, Administration, or related field) Work authorization: US Citizen, Permanent Resident, EAD, or OPT acceptable Why Join: You will be part of a collaborative team supporting international operations and cross-cultural business growth in the food manufacturing industry. This is an excellent opportunity to build your career in a stable and expanding company with global reach. Interested candidates may apply directly or contact us to learn more.

Job Details Albany, NY Full-Time $21.73 - $23.17 Hourly None DayJoin Our Mission The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner. Description Job Responsibilities • Responsible for ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying • Responsible for administrative duties including but not limited to greeting guests, maintain visitor sign in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, upload documents to agency intranet, data entry, edit and proofread documents. • Processes and submits invoices including calling vendors for information and electronic submission; submits check requests. Submit expenses to finance. • Research and registers staff for trainings. Assists with set up for trainings and teambuilding activities including gathering and distributing documentation. • Acts as a liaison with landlords for office space issues and arranging for office space for trainings and meetings. Coordinate food. • Assist with hiring paperwork including hiring packets for prospective applicants and new hire paperwork. Arrange for and distribute keys to new staff. Job Requirements • Minimum of High School diploma/GED required (prefer bachelor's degree) • 1 plus years of experience preferred but will take any level of experience. • Administrative, customer services, or human services experience is a plus but not required. • Must have a Valid Driver's License with acceptable driving history to the Agency. • Ability to work with economically and culturally diverse population. • Skills: excellent written and oral communication skills including data entry skills. Equal Opportunity Employer Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law. We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures. As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Job Title: Administrative Assistant / Healthcare Admin Assistant Duration: 8 Weeks, 6 Days Shift: Monday-Friday, 9:00 AM - 5:00 PM (Hours may vary) Pay Rate: $18-$20/hr (W2) A healthcare organization is seeking an experienced Administrative Assistant to support daily office operations, coordination tasks, and departmental workflow. This role requires strong organizational skills, attention to detail, and the ability to manage multiple administrative responsibilities in a healthcare setting. Key Responsibilities Research, compile, and organize information for reports; prepare statistical data and calculations. Assist with budget monitoring, grant allocations, and accrual maintenance. Maintain employee files and ensure compliance with regulatory standards. Initiate and follow through on HR and payroll transactions. Prepare and submit weekly payroll; communicate with HR and payroll teams to resolve issues. Assist in planning logistics for meetings, seminars, conferences, and events; prepare informational packets and transcribe minutes. Investigate and resolve routine administrative or operational issues. Review materials for supervisor approval to ensure accuracy and completeness. Manage department supply inventory, process orders, track vendor contracts, and coordinate with Purchasing. Serve as a liaison with other departments or external entities to support projects and objectives. Support grant applications, special projects, and compliance-related surveys (e.g., JCAHO). Arrange travel accommodations and prepare reimbursements/expense reports. Screen and prioritize incoming mail, respond when appropriate, and distribute as needed. Answer and route telephone calls or address inquiries directly. Schedule patient appointments, referrals, and maintain billing records when required. Perform other related administrative duties as assigned. Required Skills & Experience 4+ years of administrative or business experience (healthcare setting required) Intermediate proficiency in MS Office Suite Ability to adapt to changing work environments and responsibilities Strong written and verbal communication skills Ability to build productive relationships with customers and team members Effective decision-making and problem-solving abilities Strong time-management and organizational skills High attention to detail and quality-focused work style Ability to perform under pressure and handle stress effectively Education Associate degree or equivalent professional experience Bachelor's degree preferred For more details reach at ********************* / ************ About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

Who we are Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎ Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. Job Summary The Administrative Coordinator assists the Assistant Vice President of Regional Development and provides administrative and operational support to all Regional Development Directors. This includes managing scheduling, budgeting, correspondence, travel arrangements, expenses, event planning, reporting and database maintenance. The Administrative Coordinator will also serve as a primary point of contact for both internal and external constituencies, ensuring smooth communication and coordination across the advancement enterprise. Minimum Qualifications Highschool Diploma / equivalent Five (5) or more years related experience Relevant combinations of education, training and experience may be considered. Preferred Qualifications Associates Degree in relevant field Minimum Knowledge, Skills, and Abilities Proficient with MS Office Suite or similar word processing, spreadsheet, presentation development program, email and database applications Ability to work with sensitive information in a confidential and diplomatic manner Ability to prioritize, plan, and organize Ability to work independently without constant supervision Ability to adapt to change quickly Excellent verbal and written communication skills Ability to interact with others in a professional and effective manner Ability to manage multiple projects at the same time Ability to anticipate and solve problems Ability to work independently and as part of a team Ability to work with a wide range of diverse internal and external constituencies Representative Job Duties Assist and support the Assistant Vice President in the daily operation of the department. Monitor activities and projects to facilitate accomplishment of objectives and follow up on action items. Establish standard operating and office procedures and systems. Plan and maintain schedule of appointments and meetings. Ensures AVP and Directors are prepared with essential information and background for each meeting and/or trip. Arrange logistics for campus/site visits, events and donor recognition including securing a location, preparing and mailing agendas/invitations and other correspondence as required. Coordinate with catering services and audio/visual services as necessary. Prepare and organize briefing materials for prospect meetings and obtain Advancement communications material as required. File documents and maintain filing system to assure immediate availability of materials; following standard procedure. Make travel arrangements and assist in preparing for trips; detailed itineraries, trip reports, and expense reports. Monitor operating and program budget creates monthly reports and provides quarterly forecasts to Sr. Business Administrator. Code and reconcile all charges to the procurement card for the planned gift office and notifies Director of variances or other issues. Maintain prospect, donor and gift records on donor data base, including data input and report generation. Other duties as assigned Shift Business Hours: Monday - Friday Travel Local travel between campus locations only Driving Incidental driving possible, but not required Starting Salary/Rate Expected hiring range: $20.00 - $22.75 / hr + full benefits (**************************** Pay transparency disclosure: The selected candidate's salary will be determined based on factors that include the available budget, internal equity, and the final candidate's qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer's good faith estimate of the expected hiring range at the time of posting. Application instructions Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter. If you need assistance with the online application process, please contact ***************. Job Posted Date Applications will be accepted until the position is filled. Total Compensation and Benefits Information Rensselaer's Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu). Rensselaer is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer's work and campus communities. RPI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.

Job DescriptionParalegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionSalary: $25.00 / hour to $35.00 / hour Columbia Development Companies is a real estate development firm in Albany, NY. We have an immediate opening for a part-time Administrative Assistant position. This office-based position would be approximately 20 hours per week. The hourly wage is $25.00/hour - $35.00/hour BOE. Key Responsibilities: Executive Support: Manage calendars, schedule meetings, arrange travel, and prepare for meetings. Administrative Duties: Handle correspondence, manage confidential documents, process expense reports, maintain organized files and other critical information. Transaction Support: Coordinate paperwork including sending packages, and act as a liaison between clients and co-workers. Communication and coordination: Answer phones, greet clients, manage mail, track timelines and deliverables. Data management: Assist with data entry and accuracy for reports. Qualifications/Skills: Expertise in Microsoft Office Suite. Strong written and verbal communication skills. Cheerful outlook & flexibility. Ability to work under pressure and multitask. Exceptional organizational skills. We offer a state-of-the-art gym on premises, paid sick leave, and eligibility to participate in our 401(k) plan. Qualified candidates should submit their resume to ***************** 12203 E.O.E.

Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $42,679 to - $61,449 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 7 - 8 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821414-DHA-JS Control number 848932900 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualifications Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-07 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-06 level in the Federal service that included experience such as: * Providing clerical and administrative support to a law enforcement program including preparing travel documents and making travel arrangements for domestic and/or international travel. * Establishing, tracking, and/or maintaining legal case files. * Preparing legal documents, including warrants and records of proceedings. * Reviewing bond cases to determine status and identify next course of action (e.g., to continue, cancel, or breach) for supervisory review. Minimum Qualifications for GS-08 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-07 level in the Federal service that included experience such as: * Maintaining and reviewing docket files. * Collecting and analyzing data from law enforcement databases. * Researching detainee history using multiple sources to establish identity and citizenship. * Coordinating escorts and transportation associated with deportation or removal activities. * Reviewing bond cases to determine status and taking appropriate action to continue, cancel, or breach. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This job does not have an education qualification requirement. Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Customer Service * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management * Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment.

We're seeking an Administrative Assistant to join our client's team in Albany, NY! Responsibilities of the Administrative Assistant: Respond to customer inquiries via phone and email Gather and organize client information to support sales efforts Greet visitors and maintain the reception area Restock supplies and place office orders Generate customer proposals and track order status Help schedule installations and coordinate logistics Review vendor acknowledgments and resolve discrepancies Assist with warranty resolution and customer support Enter products into the inventory/order system Support accounting tasks such as invoicing and payment collection Provide backup for HR-related duties as needed Qualifications of the Administrative Assistant: Bachelor's degree in Business Administration or related field preferred (Associate's degree with strong experience will be considered) 1+ years of relevant office experience Prior experience in construction, contracting, warehousing, or logistics a big plus Familiarity with order entry and inventory software Proficient in Microsoft Office, especially Outlook, Word, and Excel Excellent communication and organizational skills Able to manage multiple priorities in a fast-paced environment Comfortable working in an open-office showroom setting Pay for this position is commensurate with experience and education, ranging roughly from $25-30/hr. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

An Administrative Assistant is committed to professionalism, timeliness and quality in the completion of all deliverables. They will work in close collaboration with the VP, Operations, Project Managers and other internal and external stakeholders, providing a mix of executive, project, office, team and accounting support. Responsibilities: Support general administrative tasks, such as filing, preparing documents, scanning records, reserving conference rooms for meetings, and maintaining organized office systems. Answering and directing phone calls. Greeting and directing visitors. Maintain and order office, shipping and other supplies as needed. Coordinate field employee onboarding including processing new hire paperwork and establishing accounts for safety training and orientation. Manage Manpower requests to IBEW and maintain daily manpower sheet. Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and tracking and reporting weekly PTO usage. Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided). Collect data/paperwork from field foreman (Safety Audits, 2 week look ahead). Assist project managers by writing memos and printing panel schedules. Key Competencies: High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint. Strong interpersonal skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders. High attention to detail and commitment to accuracy. Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines. Education and Experience: Associate or bachelor's degree in a business discipline preferred. 3-5 years of professional, administrative or project coordination experience. Relevant experience in the construction industry is highly valuable. Compensation: The minimum and maximum hourly rate of pay that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $23.00 to $28.00 per hour. It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or experienced candidates, which meet all required qualifications. Offers take the candidate's knowledge, skills, abilities, and experience into account. Equal Opportunity: O'Connell Electric is an equal opportunity employer and prohibits discrimination and harassment of any type. O'Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Full-time and hourly position, 35 hours per week, Monday - Friday for Special Education Department Bachelor's Degree preferred Primary duty is handling administrative procedures for the Special Education Department; other duties include assisting staff, parents/caregivers, and the public; answering/directing phone calls; performing other duties ordinarily associated with the position of secretary

The Administrative Coordinator at the Levy Institute is primarily responsible for executing, troubleshooting, and improving the multi-faceted, dynamic administrative procedures that support the smooth functioning of Institute programming. The Administrative Coordinator will work closely with staff to organize logistics for Institute events. In addition to preparing written communications and assisting the Institute's scholars and staff with daily administrative tasks, the coordinator will work interdepartmentally across the Bard campus to facilitate the use and maintenance of the Institute's conference facilities at Blithewood. For over 30 years, the Levy Institute's research and activities have served the global policymaking community by enabling scholars and leaders in business, labor, and government to work together on problems of common interest. To stimulate discussion of economic issues, the Institute disseminates its findings through publications, conferences, workshops, seminars, congressional testimony, and other activities to an international audience of public officials, private sector executives, academics, and the general public. Since 2014, the Institute has also been the home to the Levy Graduate Programs in Economic Theory and Policy. Duties * Maintain records of Institute and Graduate Program expenses * Event planning (arranging accommodations, travel, and meals; communicating with participants; tracking participant info) * Prepare purchase orders and check requests; submit scholar and Institute expenses for reimbursement * Assist the Institute's president with a variety of administrative tasks such as managing appointments, completing expense reports, and other * Coordinate with campus departments to facilitate building use and maintenance * Support scholars and staff with basic office functions (copying, scanning) * Schedule appointments, meetings, and reservations as needed * Greet Institute visitors, providing directions and answering inquiries as needed * Screen and redirect phone calls on a multiline system and take messages as needed * Collate and distribute incoming mail for the Institute's scholars, staff, and graduate students * Prepare and send traditional and electronic correspondence * Create and maintain filing systems, both electronic and physical * Order office, kitchen, and breakroom supplies * Other duties as required * Five years of administrative experience; previous experience in an academic environment a plus * Outstanding organization, time management, and problem-solving skills * Self-starter who has ability to take initiative and work independently * Some flexibility to work outside of normally assigned hours to support Institute events * Strong written and verbal communication skills * Excellent interpersonal skills * Familiarity with Excel/Google Sheets; Zoom; Word/Google Docs experience is required To apply, please submit a cover letter, resume, and three professional references to Interfolio. Compensation: $28-$30/hour This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity. Benefits Overview We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit **********************************************

Job Description U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.