Administrative associate jobs in Kenner, LA - 159 jobs

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office. This position is on-site five days per week. The Position Key Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Qualifications 1+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word Assist on various projects, communications, expenses and scheduling Ability to work in a fast-paced environment Insurance coverage experience is a plus Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

The Secretary provides administrative support to the Goldman Center for Student Accessibility.• Strong organizational and communication skills. * Excellent interpersonal and communication skills including courtesy, tact, patience and clear grammatical speech. * Ability to create an organized and welcoming front desk/waiting room environment. * Ability to handle a very high volume of customer traffic (including phone calls, visits and appointments). * Ability to interact compassionately and effectively with distressed students seeking disability services. * Ability to collaborate and work effectively with co-workers, staff, faculty, students and parents. * Sensitive to and respectful of students with diverse backgrounds (e.g., age, gender, religion, disability, sexual orientation). * Ability to work under pressure and perform multiple tasks. * Punctual, reliable, and very organized. * High School Diploma or Equivalent. * 1 year of experience in a high-volume, customer-service oriented office setting. * Some college education. * Familiarity with a multi-line phone system, computer data entry, and word processing. * Familiarity with Microsoft Office, Excel, and Access software. As well as Titanium database software. * Experience working with youth and/or individuals with disabilities. * Adaptability and willingness to learn highly preferred.

Sanitation Assistant-Low Barrier Shelter Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! Job Summary Odyssey House Louisiana, Inc. is seeking a full-time Sanitation Assistant. The Sanitation Assistant will be responsible for all housekeeping duties of the Low Barrier Shelter. The assistant will perform a variety of cleaning and maintenance duties. The assistant will oversee maintaining program sites/facilities to OHL's standards. Duties will include cleaning and keeping the grounds neat. Responsibilities and Duties It is the duty and responsibility of the Sanitation Assistant to: · keep buildings in clean and orderly condition; · perform duties, such as cleaning floors, showers walls and drains, living quarters, washing walls, windows, and handrails, removing debris and trash; · carry linens, towels, toilet items, and cleaning supplies; · disinfect equipment and supplies, ensuring safe and sanitary storage and care of products; · polish furniture and room accessories as needed; · clean windows, glass surfaces, and mirrors; · monitor chemicals by tracking chemicals with sign in/out sheet; · maintaining daily log of duties perform and time; · clean rooms, hallways, dining rooms and group rooms, restrooms, corridors, stairways, dorm rooms, and other work areas so that health standards are met; · empty wastebaskets, and transport other trash and waste to disposal areas; · transport of supplies (will be reimbursed for travel); · empty all trash, clean dining rooms, and kitchens; · coordinate with other staff and supervisor daily to ensure that services are provided in an efficient and timely manner; · work with staff to discuss company policies for cleaning and sanitizing work areas, equipment; · monitor building security and safety by performing such tasks as locking doors after operating hours and checking electrical appliance use to ensure that hazards are not created; · deep clean all facilities every two weeks; · clean bathroom floors twice a week; and · report repairs and replacements needed when encountered on job; · light maintenance work; · perform other duties as assigned. Qualifications and Skills Required · General knowledge of cleaning products, supplies, and techniques for cleaning · Reliable and punctual with a dedicated professionalism to job and duties · Excellent communication skills · Excellent time management skills · Excellent organizational skills · Ability to work well alone, or with a partner or team · Ability to adapt to changing schedules or routines · Ability to assist team members with cleaning duties when needed · Detail-oriented · Reliable mode of transportation Preferred · 2 or more years' experience with commercial cleaning services · Advanced knowledge of cleaning products, implements, and practices. Compensation and Benefits Competitive compensation and benefits package includes insurance (health, dental, vision, life, long-term and short-term disability), leave benefits and 401k match. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Job Description About the Role We are seeking an experienced Administrative Professional who thrives in a high-volume, fast-paced environment and is eager to contribute to a growing company. The ideal candidate will be proactive, organized, and customer-focused, with strong administrative and accounting support skills. Ideal Candidate Qualifications Minimum 5 years of experience in administration, customer service, or order processing Strong understanding of accounting principles (A/P, A/R, invoicing, etc.) Highly organized, detail-oriented, and capable of managing multiple responsibilities without oversight Takes initiative and ownership of tasks beyond assigned duties to support overall company success Possesses excellent problem-solving skills, able to resolve issues independently Demonstrates a positive, customer-first attitude-every phone call answered with a smile in their voice and a commitment to excellent service Thrives under pressure and handles multiple priorities efficiently and effectively Proficient in Microsoft Word, Excel, internet navigation, and able to quickly learn custom Windows-based enterprise software Bilingual in English and Spanish preferred (not required) Inventory management experience is a plus Key Responsibilities Duties may include, but are not limited to: Primary responsibility in Accounts Payable, Accounts Receivable, or Invoicing Performing general administrative duties Responding to customer inquiries, ensuring prompt resolution of issues Tracking workflows and holding team members accountable for task completion Answering phones, taking and processing customer orders, directing calls, and taking messages Communicating clearly with customers, coworkers, and vendors to relay information and resolve issues Organizing and maintaining customer files; matching picking tickets, delivery documents, and filing completed orders Entering and monitoring claims for returns, cancellations, and damaged items Issuing purchase orders for approved company expenses Responding to customer requests for certificates of liability insurance or proof of workers' compensation coverage Collaborating closely with the warehouse team to manage and spot-check inventory Work Hours Monday - Friday | 8:00 AM - 5:00 PM Additional hours may be required to meet deadlines and business needs. Benefits Work with a dynamic team, Holiday pay, 2 weeks VTO, 1 week STO, Retirement Match Plan after 1 year, Health, Dental, and Vision Insurance available

Process housing applications, verify eligibility, and conduct briefings for applicants. Assist in organizing and conducting briefing sessions for placement and voucher issuance meetings. The placement meeting ensures applicants meet eligibility requirements, while the voucher briefing informs applicants of program regulations, policies, and services. Process the Request of Tenancy Approval including determination of unit eligibility based on owner's most recent rent as compared to the PHA established payment standard. Conduct rent reasonableness and negotiate rental amounts as needed for initial contracts and renewals. Maintain accurate household data in the system, including demographics, income, and inspection dates. Ensure all documents completed, signed, and submitted within timeframe. Handle annual recertifications, lease amendments, and contract renewals. Schedule biennial inspections to ensure Housing Quality Standards are met. Process family changes, such as household additions or income adjustments, between reexaminations. Address and resolve tenant and landlord complaints, documenting actions and follow-ups. Investigate income discrepancies, set up repayment plans, and monitor payment schedules. Prepare portability packets for tenants transferring to other Housing Authorities. Enforce HUD regulations and manage violation, termination, and fair hearing processes. Provide administrative support and assist with receptionist duties when needed. Participate in quarterly One-on-One meetings with Supervisor. Complete all required annual trainings-including ethics, harassment prevention, diversity, and cybersecurity-in accordance with organizational and regulatory standards. Ensure all duties and responsibilities are performed with integrity, professionalism, and in good faith, consistently upholding and protecting the interests, reputation, and assets of the Parish government. Perform any additional task as required by Supervisor. Leadership Skills: Ability to make clear decisions, communicate effectively, ensure compliance with regulations, and foster a collaborative and supportive work environment. Time Management: Ability to prioritize tasks, meet deadlines, handle multiple responsibilities simultaneously, and efficiently organize workflow to ensure timely processing and compliance. Analytical Skills: Ability to assess and interpret complex data, identify discrepancies, evaluate eligibility based on regulations, and make informed decisions regarding income calculations, tenancy approvals, and program compliance. Communication Skills: Must be able to clearly explain policies and procedures to applicants and landlords, effectively resolve complaints, write concise reports and documentation, and collaborate with team members and external stakeholders in a professional manner. Organizational Skills: Ability to manage and maintain accurate records, prioritize tasks efficiently, and ensure all documentation is completed and submitted on time while adhering to program deadlines and requirements. Technical Skills: Must be proficient in Microsoft Word, Excel, Outlook, and other Windows-based applications. Ability to use a ten-key calculator and proficient in mathematics for accurate data handling. Qualifications: High school diploma or GED certification required. One (1) year experience in the Housing Choice Voucher program preferred. Knowledge of the HUD regulations and the HAPPY software preferred.

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

TempToFT We are seeking a reliable and professional Front Desk Receptionist / Administrative Assistant to support a busy office for a five-month temporary assignment, with the possibility of becoming permanent. Schedule & Pay $17/hour 20-25 hours per week Afternoons: Monday, Tuesday, Thursday, and Friday All day: Wednesday Key Responsibilities Answer and route incoming phone calls Greet and assist clients and visitors in a professional manner Perform high-volume copying, scanning, and filing Provide general administrative and office support Maintain a tidy and organized front desk and work area Qualifications Prior receptionist or administrative experience preferred Strong communication and customer service skills Comfortable with repetitive clerical tasks, including copying and scanning Dependable, punctual, and detail-oriented Professional appearance and demeanor This is a great opportunity for someone looking for a part-time office role with consistent hours and potential for long-term placement.

Administrative Assistant - Attendance Coordinator: 2025-2026 Title: Administrative Assistant - Attendance Coordinator: 2025-2026 Description: Minimum Qualifications * Bachelor's degree or equivalent professional experience. * Demonstrated experience using PowerSchool Data System. * Strong organizational skills with excellent attendance history. * Exceptional interpersonal and communication skills to work effectively with families, students, and staff. * Proficiency in Microsoft Word, Excel, and PowerPoint. * Ability to maintain confidentiality and demonstrate professionalism in all interactions. Primary Duties and Responsibilities The Administrative Assistant - Attendance Coordinator will play a critical role in maintaining accurate records, supporting school operations, and ensuring compliance with state and district attendance requirements. Key duties include: * Attendance Management o Monitor, record, and reconcile daily student attendance in PowerSchool. o Generate and distribute attendance reports to school leaders, teachers, and district officials. o Identify students at risk of chronic absenteeism and flag cases for administrative follow-up. o Prepare state-required attendance documentation in compliance with LDOE guidelines. * Family and Student Engagement o Communicate promptly with families regarding absences, tardies, or attendance concerns. o Support parent conferences related to attendance issues, including interpreting data and assisting with action plans. o Build positive relationships with families to encourage consistent student presence in school. * Collaboration and Support o Work closely with the Attendance Team, counselors, and administrators to implement attendance improvement strategies. o Coordinate with the school nurse, social workers, and community partners on attendance-related interventions. o Assist with the planning and documentation of attendance incentive programs. * Administrative Responsibilities o Maintain accurate student and staff attendance files, logs, and correspondence. o Provide clerical and organizational support to the front office as needed. o Support compliance reporting and assist with audits related to student attendance. o Manage sensitive information with discretion and confidentiality. * Professional Expectations o Demonstrate punctuality and reliability in all assigned tasks. o Participate in professional development sessions relevant to attendance and data management. o Exhibit a welcoming, service-oriented attitude in interactions with staff, students, and visitors. Requirements: POWERSCHOOL EXPERIENCE Salary: Contract: 12 Months Salary Range: $35,000 - $50,000

←Back to all jobs at TREO STAFFING LLC Administrative Assistant Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Performs other related duties as assigned Required Skills: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as record keeping and filing. Ability to work independently. Please visit our careers page to see more job opportunities.

Service Areas Include: Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Overview: Struction Solutions is seeking motivated and detail-oriented Clerk Typists to support administrative and clerical operations across multiple parishes in Louisiana. The ideal candidate will have excellent typing skills, strong attention to detail, and the ability to manage a variety of clerical duties efficiently. This role supports both field and office staff to ensure smooth day-to-day operations. Key Responsibilities: Type and format correspondence, reports, forms, and other documents accurately. Perform general office tasks, including filing, data entry, copying, and scanning. Maintain and organize records, logs, and documentation for ongoing projects. Answer phone calls, route inquiries, and provide information to staff or the public. Prepare meeting minutes, memos, and internal communications as directed. Support scheduling, mail handling, and office supply management. Ensure data accuracy and confidentiality in all administrative processes. Provide clerical support to management, field teams, and administrative departments as needed. Qualifications: High school diploma or GED (required). Previous clerical, office, or administrative experience preferred. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong typing and proofreading skills with attention to detail. Excellent written and verbal communication abilities. Highly organized, dependable, and able to manage multiple priorities. Willingness to travel within Louisiana as needed. Preferred Experience: Experience in construction, engineering, or government agency settings. Familiarity with document management systems or project documentation standards. Knowledge of public works or administrative procedures. View all jobs at this company

Administrative Assistant performs a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office/store needs and managing our company's general administrative activities. Responsibilities · Accountable for balancing cashier's drawer against balancing the operator balance sheet · Responsible for counting under a camera's assessment to avoid discourage collusion among employees and loss prevention · Liable for reporting any store overages and shortages · In charge of preparing accountability report (Daily Report), reconciling receipts, reporting store sales, preparing and reporting cash deposits and balancing cash drawer, creating accountability of the day's transactions. · Must maintain electronic and hard copy filing system · Perform data entry and scan documents · Distribute to corporate office (Ivon Ruiz) incoming correspondence · Manage calendar for store manager (Abril Alabaddi) · Assist in resolving any administrative and store problems · Required to run Company errands · Answer calls from customers regarding their inquiries · Maintain office supply for departments · Required to maintain an inventory for office supplies · Responsible for receiving vendor orders, collecting order forms from departments and entering purchase orders · Accountable for maintaining store employee profile files · Accountable for entering and submitting departments schedules · Provide general administrative and clerical support Requirements Qualifications · Proven experience as an administrative assistant or office admin assistant · Knowledge of office management systems and procedures · Working knowledge of office equipment, like printers and fax machines · Proficiency in MS Office Suite, including MS EXCEL and WORD · Excellent time management skills and the ability to prioritize work · Attention to detail and problem-solving skills · Excellent written and verbal communication skills · Strong organizational skills with the ability to multi-task · Ability and agility to succeed in a fast-paced environment · Hands-on, team-oriented work ethic · Must be dependable, able to follow instructions Preferred Qualifications · Bilingual Spanish/English · High School degree; additional qualification as an Administrative assistant or Secretary will be a plus View all jobs at this company

The Career Development Office Programs and Communications Assistant sits at the front desk of the office and serves as the initial point of contact for students, alumni, legal professionals, and University personnel. In addition, the Assistant will handle various administrative tasks, including helping with budget requests, managing office inventory, coordinating and publicizing office-sponsored student and employer events/programs, responding to emails and telephone calls from employers, students, and members of the legal community, and managing the Office's Symplicity job posting system. The Assistant will also research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. The Assistant will also create the Office student newsletter. Examples of Duties * Maintain a professional, confidential, and inviting atmosphere for students, alumni, employers, and visitors. * Acts as the first point of contact in the reception area of the Law Career Development Office, including welcoming and assisting students, alumni, employers, and other visitors at the front desk, answering the telephone, and responding to the office email. * Manage the Symplicity system, including updating and tracking job postings, maintain employer, student, and alumni databases, and answering student and employer questions about Symplicity * Support office administrative functions, including maintaining an inventory of office supplies and office equipment; creating and submitting P.O. orders, check requests, and travel-related reimbursements; managing conference registrations and other professional association dues and membership payments; receiving and distributing mail; and other duties as assigned. * Coordinate all Office-sponsored events/programs, including scheduling; securing event space, parking passes, catering, and publicizing events. * Advertise events, programs, and professional opportunities to students as relevant, over email, social media, and via weekly newsletter. * Research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. Additional Responsibilities: * Other duties as assigned. Typical Qualifications * High school degree, GER, or equivalent required. * Minimum 1 year of office environment, customer service, or related experience required. * Ability to manage scheduling and troubleshoot as needed. * Strong attention to detail, excellent organizational skills, ability to multi-task, flexibility, and comfort learning new and existing technology. * Excellent professional communication skills, both verbal and written. * Ability to create a welcoming environment for students and to work proactively with school staff, faculty, and administration in a collegial team environment. * Proficient in MS Word, Excel, and Adobe. * Resume and cover letter required. Preferred Qualifications * Bachelor's degree. * Technical editing experience. * Event planning experience. Physical Requirements: * Ability to sit at desk for 7.5 hours, ability to type for 7.5 hours, occasional lifting of light items, limited local travel. * Ability to perform job duties with or without reasonable accommodation.

Job DescriptionIf you have a passion for helping others and enjoy interacting with the general public, FYZICAL Therapy and Balance Centers has a Medical Administrative Specialist (floater) opening in Prairieville, LA. Position requires travel between our Baton Rouge and Prairieville locations. As the first and last person our amazing patients see when they enter and leave our facility, your role as Medical Administrative Specialist is central to our daily operations. Here, you will join a champion team of Therapist who work together to help patients get back to the lives they love. We are committed to changing the PT industry by creating non-traditional, individualized treatment plans and want you along on that important journey. As part of the FYZICAL family, you can take advantage of advancement opportunities, state-of-the-art technology and grow your career under a practice leader who is fully invested in you. This excellent opportunity will not last long! Apply today! Responsibilities Schedules appointments, coordinate evaluations and enters appointment dates/time into Prompt EMR. Follows scheduling rules put in place by payors and company. Answer multi-phone line Greet patients Gather new patient data; keep track of all patient referrals Disseminate information to patients; act as a go-between for patients and physicians Collect all payments; insurance verification Act as a patient liaison, answer any questions from potential or current patients Collect new patient intake information; track all clinic referrals Fax reports to physicians; keep a log of incoming reports Verify Insurance and track insurance-covered visits; take copayments Communicate with the Client Care Specialist Manager and clinicians about scheduling/patient arrival Required Skills High school diploma or equivalent Valid driver's license Reliable transportation Great communicator and multitasker, detail-oriented Positive attitude, good work ethic, integrity and empathetic toward people that are in pain Valid DL Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Friendly, outgoing personality with pleasant disposition who cares about others.

QUALIFICATION REQUIREMENTS: High School diploma or its equivalent; degree or its equivalent from a certified university, business, or vocational school preferred; knowledge of modern office practices and a working knowledge of computers, to include proficiency in typing, spelling and grammar; good communication skills; five years of experience in which clerical work was the major duty. REPORTS TO: Child Nutrition Coordinator FLSA STATUS: Non-Exempt TERMS OF EMPLOYMENT: 5 hours a days METHOD OF EVALUATION: District level evaluation. PERFORMANCE RESPONSIBILITIES DAILY * Review and process Free/Reduced Meal Applications * Enter requisitions as needed * Answer phone calls and help appropriately * Assist parents that come into the office with meal applications * Enter all work orders for cafeterias into the Maintenance Work Order system * Perform any upgrades that may be available through Heartland Solutions (MCS) * Use "VNC" to view managers computer screen to help with issues * Order parts as needed for maintenance to fix equipment * Put in Executive Recommendations as needed * Sort through all mail received for CNP * Maintain an accurate regular filing system and process incoming correspondence as instructed * Order and maintain supplies as needed if applicable * Compile and type reports of various kinds in a timely manner * Operate office machines efficiently * Enter pertinent data into the computer * Schedule appointments and arrange and confirm meetings with the supervisor/manager * Assist CNP Coordinator in adhering to schedules, deadlines, appointments, plans, etc. * Maintain confidential and general departmental files and records * Assist CNP Coordinator & Field Manager as requested WEEKLY * Review and enter employees' timesheets into Absence Request spreadsheet * File paperwork MONTHLY * Check all invoices received and compare to monthly statement for each vendor for individual schools * Code & enter all cafeteria invoices (enter into Pentamation) * Request budget adjustments as needed from Business Department when entering invoices * Creating Head Start invoices and posting Head Start Payments * Prepare Extra Sales Report * Compare Deposit slips & Recaps to Reconcile Bank Statement from accounting (CO) * Prepare Commodity Invoice (storage fees) * Prepare CEP Claims Worksheet for LDOE * Prepare Meal Reimbursement Claims - Due by the 10th of every month for Prior month * Prepare Direct Certification Reports (Export & Import) SEMI-ANNUALLY * Prepare CNP Personnel Activity Reports (December & June) ANNUALLY * Board of Health Inspections Report due to State CNP website. * Assist CNP Coordinator with bids (food, milk, paper & cleaning supplies) * Request Summer Preventative Maintenance quotes (coolers/freezers) * Process requested refunds for meal accounts & take money off of students' accounts by doing a "correction" in Newton * Request for Quotes for Free/ Reduced Applications. After receiving 3 printed samples of the app, call Heartland to zone the application * Perform EOY (End of Year) rollover through Heartland (MCS Software) * Perform BOY (Beginning of Year) rollover through Heartland (MCS Software) and update Meal Prices, extra sales, etc. * Figure percentages served by school * Create and send out Newspaper advertisements for: * F/R Lunch Application * Public Release * CEP Media Release * Whenever 1st Direct Certification list is received, import into Franklin. Print letters for schools not in CEP * Title I Report is due to Central Office. Use Oct 1st numbers. Instructions are in small CNP notebook * Verification process begins Oct 1st. 1st letter (Initial letter), 2nd letter (warning letter) & 3rd letter (final letter; include how to Appeal) * Verification process ends Nov 15th. (Results must be entered on the State CNP website by Jan 10th.) SUMMER * Create CNP new school year calendar for Managers * Create new files and update forms, spreadsheets, etc. * Order supplies (office & small equipment) and distribute to café managers * Assist CNP Coordinator and Field Manager with creating training materials for cafeteria employees OTHER * Assist in preparing for State Review - every 3 years * Assist in preparing for USDA Site Review - every 3 years * Perform all other job duties assigned by immediate supervisor or Superintendent * PROFESSIONAL RESPONSIBILITIES: ATTENDANCE, PUNCTUALITY, AND SAFETY * Adhere to district guidelines relative to attendance. Clock in/out on district timeclock and utilize time when appropriate. * Employees are to notify their supervisors as early as possible about scheduling time off from work (e.g. doctor's appointment, personal days etc.), whether paid or unpaid. * Regularly report to work on time and adhere to their workplace schedule. * Work additional hours assigned (i.e. faculty meeting, cluster meetings, professional development etc.) Attend and constructively participate in meetings and professional development activities. Use active listening skills and accept and recognize the value of the contribution of others. * Complete tasks in a safe manner as prescribed by the Safety Department or by the employee's profession/craft. * Report any unsafe conditions or any incidents of injury or damage immediately to the appropriate official. * Maintain a neat and orderly work environment. * Dress appropriately for the job assigned and in compliance with state law and Board policy GAMB Employee Dress Code. Display employee ID tag at all times on duty. * Comply with policies on GAMA Employee Tobacco Use, Drug-Free Workplace, and use of cell phones when on duty. * Assist in any safe schools' procedures and protocols. Including, but not limited to sanitizing classroom/work area high frequency contact points. PROFESSIONALISM AND COMMUNICATION * Maintain the confidentiality of all School Board business by refraining from accessing, discussing, or disclosing anything outside the scope of employment unless authorized by immediate supervisor. * Timely and accurately complete/compile data and submit all records, reports or other documents required by state or federal law, the United States or Louisiana Departments of Education, the Board's central office, or other entities; (if applicable) Complete tasks, reports, and documents accurately according to specified timelines and expectations. * Observe professional ethics as prescribed by the employee's profession/craft and in accordance with state law and board policy (Policy GAIB/Policy GBJ) * Establish and maintain a harmonious working relationship with staff members, administrators, co-workers, teachers, parents, and the general public. Treat all stakeholders in a respectful and helpful manner. Work and cooperate with the entire staff and exhibit a caring, positive attitude towards others. Use verbal and non-verbal communication in a respectful manner. * Adhere to high standards of professionalism and encourage professional growth. Fulfill the requirements of the position in an honest manner. * Maintain communication with your immediate supervisor, keeping him/her informed of problems, concerns, and significant developments. Identify problems and issues and work collaboratively to contribute ideas and find solutions. Demonstrate skills to receive and give constructive feedback. * Adhere to Board policies and procedures and administrative rules, guidelines, and regulations. Adhere to ethical, legal, and professional standards. Refrain from conduct which calls into question the Employee's integrity and that of the Assumption Parish School System. (Including, but not limited to, Policy EFAA/Policy IFBGA) * Cooperate with building and district staff in planning and evaluation. * Apply laws, policies, regulations, and procedures fairly, consistently, wisely, and compassionately. * Understand and interpret written and verbal instructions from immediate supervisor and give clear written and oral instructions to others as required. * Provide and participate in virtual lessons/meetings and virtual/digital teaching in a professional manner. * Follow the chain of command for various administrative procedures. * Follow directives as assigned by your supervisor. Domains with (*) denotes non-instructional indicators. Deficiencies in these areas shall not be subject to a plan of intensive assistance. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, speak, hear and sometimes sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes of books and AV/VCR carts. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. WORK ENVIRONMENT: The work environment described here is representative of which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently exposed to a noise level in the work environment which is moderate to loud.

Southeastern Louisiana University's Office of Admissions invites applications for the position of Administrative Assistant 3. This position provides clerical support for the Director of Admissions within Enrollment Management. Current Salary: $13.77/hour AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided EXAMS AND LICENSE REQUIRMENTS No Civil Service test score is required in order to be considered for this vacancy Applicants must possess a valid driver's license and be able to be certified through the Southeastern Defensive Driving Course MINIMUM REQUIREMENTS Two years of experience in administrative services. SUBSTITUTIONS Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Failure to provide your qualifying work experience will result in your application not being considered Any qualifying experience that is based on college credit/hours will require a transcript for verification Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision. Click Here to View the Civil Service Job Spec Posting Close DateJanuary 28, 2026 Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration. Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. How to Apply Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies. HR ContactIf you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at ************** or send an email to *********************.

The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college's mission in particular and the university's mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Administrative Secretary serves as primary assistant to the Director of Tulane University's Environmental Law Clinic, as well as provides administrative support to Law Clinic staff and faculty. Responsibilities of the position include, but are not limited to answering the phone lines, responding to emails, greeting visitors, typing correspondence, reports, and manuscripts; managing and tracking expenditures; maintaining program files; calendaring and coordinating logistical arrangements for meetings and special events.• Excellent oral and written communication skills * Proficient budget/financial management skills * Excellent interpersonal skills; ability to interact diplomatically, professionally, and courteously with internal and external colleagues * Excellent organizational skills; ability to prioritize work assignments and manage multiple projects simultaneously * Highly proficient calendaring and scheduling skills * Ability to maintain confidentiality in all work performed * Proficient computer skills and a strong working knowledge of MS-Office Word and Excel software applications * Ability to work occasional evenings and weekends as needed * High School Diploma OR * Equivalent and three (3) years' administrative office experience to include general bookkeeping/accounting/budget management experience. * Associate's Degree * More than (3) years' office management and/or program coordination experience to include general bookkeeping/accounting/budget management experience.

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!