Administrative associate jobs in Lower Merion, PA

A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $120K+ based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA

Are you in the market for a SWEET opportunity? This position reports directly to the Plant Manager. The Operations manager manages daily activities in the organization's operations function. Administers recurring or daily functions or processes necessary for business execution and identifies opportunities for improvement or efficiencies. Develops and implements strategies meant to assist the business in meeting its critical goals and objectives in the most efficient manner possible. Approves and allocates resources based on business priorities. Evaluates and recommends changes to policies or procedures. Assist and Support the Plant Manager to direct and manage all plant operations with overall responsibilities for production, safety, maintenance, quality, staffing and employee relations, and all other production-related activities. Essential Responsibilities: Support and Assist Plant Manager to train and direct staff in order to manage plant operations in the safest and most efficient manner. Achieve all company business and plant objectives in production, safety, quality, logistics. Maintain safe, clean and secure work environment. Coordinate with production planning, customer service and logistics staff to establish production goals, ensure that production operation meets customer needs with the correct product at the correct time. Provide engineering support to plant production operations, including developing and directing process and controls systems and layout, preventive and emergency maintenance, maintenance inventory and purchasing. Assist Plant Manager to establish and monitor overall plant performance for production, quality and safety standards. Provide leadership and training to accomplish the company's and plant's goals and objectives. Provide direction and leadership to plant staff. Compensation details: 120000-140000 Yearly Salary PIc95a4a47fd9e-37***********1

Responsibilities Looking for someone to work 10-hours a week on-site as an Assembly Assistant at FlashPCB located in Philadelphia. We assemble printed circuit boards in our office using innovative manufacturing techniques. We are looking for someone flexible to help us with both the assembly and the administrative / organizational side of our business. Tasks include loading electrical components onto our manufacturing machines, the inventorying of parts, the invoicing of customers, packing boxes, organizing the warehouse, and other administrative tasks. There is lots of room to grow as you learn more about the manufacturing process and our business. We are constantly refining our processes and there is opportunity to have a hand in developing the future of our product and processes. Qualifications Dexterity the ability to carefully handle small components Strong organizational skills and attention to detail Ability to multitask and prioritize tasks effectively Strong communication skills About us FlashPCB is made up of a small 6 person team. We are looking to become the fastest and easiest to use PCB assembly shop in the US. We are growing and always looking for ways to improve the manufacturing process. We work out same building as NextFab in Philly's Kensington neighborhood. We are a short walk from the Berks station on the Market-Frankford Line.

Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour. Job Duties: Typing correspondence Create and maintain spreadsheets Verify and process expense reports Copy, file, and assemble documentation Maintain excellent attention to detail Communicate with employees and all levels of management Maintain office supply inventory including purchase and replenishment of office supplies Willing to work a reasonable amount of overtime Additional administrative duties as needed Requirements: High School Diploma or GED One year of office/clerical experience in a business office. Familiar with Microsoft Office suite including Word, Excel, and PowerPoint. Familiar with Microsoft Dynamics 365 ERP System Excellent written and verbal communication J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!! If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you. If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started. https://hrcenter.ontempworks.com/en/JJStaff Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

Mavuno Harvest - Philadelphia, PA (On-site) Salary: $50,000-$55,000 + full benefits Mavuno Harvest is a mission-driven snack food company dedicated to bringing delicious dried fruit and nuts from small farming communities to U.S. consumers. We are growing quickly and looking for a highly organized, detail-oriented Operations & Administrative Coordinator to support our daily operations. This is a hands-on, fast-paced role ideal for someone who loves structure, accuracy, and helping a business run smoothly. You'll work closely with our Floor Manager, Warehouse team, and CEO to ensure shipping, inventory, production planning, and customer communication all run seamlessly. What You'll Do Prepare shipping documents (BOLs, ASNs, packing lists, labels) with perfect accuracy Schedule parcel and freight pickups; communicate with customers and distributors Track shipments and resolve routing or delivery issues Enter inventory adjustments and match POs to receiving paperwork Maintain clean, organized digital files for all documents Support production planning (prepare schedules, MO packets, materials lists) Respond to customer and distributor emails professionally and promptly Assist with bookkeeping tasks (invoice entry, deposits, vendor updates) Pull sales reports and help prepare presentation decks Coordinate with outside warehouses, freight partners, and vendors Support general admin needs across operations and sales What We're Looking For Exceptional attention to detail - zero tolerance for sloppy work Highly organized, reliable, and proactive Strong communication and writing skills Comfortable working in a small, fast-moving company Able to switch between tasks and manage priorities Experience with logistics, inventory, customer service, or admin work is a plus Proficiency with spreadsheets (Excel/Google Sheets) Curiosity about how operations and supply chains work Why You'll Love This Role You'll have real ownership in a growing food company Your work will directly impact production, shipping, and customer experience Small team = meaningful responsibility and the chance to learn fast Full healthcare coverage, PTO, and 401k match Opportunity to grow into more operations, supply chain, or sales support over time Compensation & Benefits $50,000-$55,000 salary Full healthcare (company-paid) 401k with 4% match Two weeks PTO + paid holidays How to Apply Send your resume and a brief note on why you're a great fit to: **********************

Seeking a polished and proactive Administrative Assistant to serve as the welcoming face of a non-profit in King of Prussia, Pennsylvania. This fully in-office role is perfect for someone who thrives in creating an organized, professional, and friendly environment while ensuring smooth day-to-day operations. If you're a strong communicator with exceptional attention to detail and enjoy supporting a collaborative, fast-paced team, this is an excellent opportunity to make a meaningful impact. All interested candidates are encouraged to apply! Key Responsibilities: Serve as the first point of contact for visitors entering the office suite Answer incoming calls to the main number, transfer as necessary Assist CEO, other members of the management team with work tasks, schedules and calendar management, correspondence, etc. Schedule internal and external meetings Receive, sort and distribute incoming mail, manage outgoing mail Monitor incoming emails and manage as appropriate Maintain office filing and document storage Conduct office administration including monitoring and maintaining office supplies Ensure office equipment is properly maintained and serviced Perform work-related tasks and errands as needed Qualifications: College degree required Minimum 2 years of administrative assistant experience Experience with Microsoft Office software products Ability to work 5 days a week, 100% onsite in King of Prussia, Pennsylvania. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 47468 #PHILLYAFT

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Job DescriptionWe know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations: Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146 Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123 Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124 Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140 Southeast Health Center, 800 Washington Ave. Phila., PA 19147 Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143 Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required. Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor. GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, and Loan Forgiveness. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law. Join a network that values dedication, balance, and purpose. Visit us at ***************

Company Details What makes Admiral Insurance Group ADMIRABLE . Since 1974, Admiral Insurance Group has been supporting business innovation and market growth through our wholesale-dedicated excess and surplus (E&S) lines of commercial insurance. We specialize in underwriting difficult-to-place moderate to high-risk commercial businesses that require creative solutions, outside of the box thinking, entrepreneurial spirit and astute business knowledge. As a member of the W. R. Berkley Corporation, a Fortune 500 Company and one of the nation's premier commercial lines property casualty insurance providers, we have the resources, support and industry data to provide exceptional service and exciting solutions for our clients and partners. Unlock your insure -ability. Learn more about Careers at Admiral Insurance Group. See what it's like to work in Home Office Underwriting | Admiral Insurance Group. The Company is an equal employment opportunity employer. Responsibilities The Home Office Senior Underwriter - Casualty (GL) role provides technical underwriting expertise and guidance on General Liability matters to the SVP Leaders and Underwriters and acts independently as a Technical Expert on the casualty lines of business in support of the achievement of business plans and product development. Provide support to the underwriting audit process. Function as referral authority to Associate Underwriters, Underwriters and Senior Underwriters. Support the drafting of policy language and coordinate with Claims and Legal to finalize wording. Attend and participate in IT and Claims Committee meetings. Actively mentorship and participate in training (nationally) all Associate Underwriters, Underwriters and Senior Underwriters. Participate in WRBC and other data calls as needed. Participate in research projects on trends impacting our Casualty business. Stay abreast and knowledgeable on market trends in terms of forms, coverage and appetite to maintain competitiveness. Participate in the identification and development of viable new products. Recommend risk appetite changes and contribute to the development of technical standards, controls and practices. Leading key aspects of portfolio management, including analysis to monitor profitability and growth of specialty areas of business. Provide recommendations on aspects requiring change or remedial action. Support Underwriting initiatives as directed (i.e.- writing white papers and case studies for publication or presentations). Lead initiatives that have a high impact on the development of Underwriting Guidelines, including developing and implementing best practices, controls and procedures, underwriting appetite, forms, forms usage, terms and conditions. Collaborate with Product Management and coordinate with other departments as necessary. Assist with special projects and tasks, as directed by the Chief Underwriting Officer. Qualifications Bachelor's Degree required. Minimum of 7-10 years commercial underwriting experience. Minimum of 5 years Underwriting profitable General Liability business in the E&S sector. Firm technical knowledge of all Casualty lines of coverage. Coursework toward applicable designation(s), for example CPCU, or ASLI preferred Ability to multi-task. Proven ability to mentor and train personnel. Strong organizational, research skills and project management expertise are required. Ability to manage deadlines effectively. Excellent verbal and written communication skills. Innovative Mindset Technical proficiency is required. #LI-FL1 #LI-HYBRID Additional Company Details We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role includes: Base Salary Range: $120,000 - $150,000 The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Eligible to participate in the annual discretionary bonus program. Benefits: Health, Dental, Vision, Life, Disability, Wellness, Paid Time Off, 401(k) and Profit-Sharing plans. Sponsorship Details Sponsorship not Offered for this Role

Experimental Station - Security Administrative Assistant GENERAL DESCRIPTION: The Security Administrator Assistant provides administrative and operational support to the Security Leader and Contract Administration team. This role is responsible for managing access control systems, maintaining security-related data, and ensuring compliance with site security procedures. The ideal candidate is detail-oriented, highly organized, and capable of working independently while collaborating effectively with cross-functional teams. SKILLS: Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system). * Good planning and organizational skills. * Able to get results. * Good problem-solving skills. * Be self-motivated and self-managed, multi-tasker. * Able to work independently. * Excellent people skills, able to partner with individuals / teams. * Excellent written and verbal communication skills, be clear and concise. * Able to adapt to change as it occurs. * Detail oriented * Ability and Willingness to learn new systems * Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint * Roles & Responsibilities: * General administrative support to Security Leader and Contract Administrator * Understand and manage Access Controls systems including re-badging and badge deactivation processes. * Manage Access Controls for all individuals onsite and understand access control hierarchies * Site / Badge access requests for existing employees and new hires * Tracking data and improving the way we enter and use data in the Security systems * Assist with Logging, Tracking & Maintaining Security-related data * Assist with managing Wilmington-Area Standard Operating Procedures, send out for updates when approaching due date, revise documents & upload revisions to SharePoint * Filing various items * Handling of sensitive information * Additional duties / responsibilities may be assigned as required * Ability to document work instructions and procedures for the tasks required to effectively perform the role * Flexibility in schedule to support Security Incidents or Site Events where applicable * Management and order placement for office supplies REQUIREMENTS: * Pre-Employment Drug Screen * Background Check Required * Reliable transportation Required (travel between Wilmington sites required) * Possible shift variance due to security incidents or events BENEFITS Brown and Root offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off. We support career advancement through professional training and development. EDUCATION / EXPERIENCE A High School Diploma or GED is required. * A minimum of 3-5 years' experience, preferably in an office environment * Prior experience in a security environment is preferred PHYSICAL DEMANDS / WORK ENVIRONMENT Office working conditions - regularly required to stand or sit and move about the office

Administrative Specialist - (25003253) Description Temple University's Lewis Katz School of Medicine Department of Anesthesiology is searching for an Administrative Specialist!Become a part of the Temple family and you will have access to the following: Full medical, dental, vision coverage Paid time off 11 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more!Click here to learn more about the benefits of working at Temple University. Salary Grade: T24 Learn more about the “T” salary structure Salary Range: $46,000 to $52,000A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position Summary: Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department/workgroup in the Lewis Katz School of Medicine's TMS-Administration department. Required Education and Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Responsibilities: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; organizes office operations and procedures such as filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides directions to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responding to email correspondence; obtaining medical records from outside institutions, pick up, delivery, and distribution of documents and mail in multiple locations; confirm patient study visits and updates Clinical Research team; prepare clinical research binders; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling helpdesk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Clinical Research team; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Clinical Research team, designating tasks for students, and following up to completion. Performs other duties as assigned. Preferred:Experience with EPIC scheduling Required Skills and Abilities: •Proficiency with Microsoft Office Suite•Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. •Strong attention to detail. •Strong written and verbal communication skills. •Demonstrated resourcefulness, initiative, and follow-through. •Demonstrated ability to proofread, edit, and compose correspondence. Additional Information•This is an onsite position on the Health Science Campus. •This position requires the following background check: Cash handling Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Click here. You may request a copy of the report by calling Temple University's Department of Public Safety at ************. Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Kresge Science HallJob: StaffSchedule: Full-time Shift: Day JobEmployee Status: Regular

Administrative Specialist25003253Description Temple University's Lewis Katz School of Medicine Department of Anesthesiology is searching for an Administrative Specialist!Become a part of the Temple family and you will have access to the following: Full medical, dental, vision coverage Paid time off 11 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more!Click here to learn more about the benefits of working at Temple University. Salary Grade: T24 Learn more about the “T” salary structure Salary Range: $46,000 to $52,000A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position Summary: Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department/workgroup in the Lewis Katz School of Medicine's TMS-Administration department. Required Education and Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Responsibilities: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; organizes office operations and procedures such as filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides directions to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responding to email correspondence; obtaining medical records from outside institutions, pick up, delivery, and distribution of documents and mail in multiple locations; confirm patient study visits and updates Clinical Research team; prepare clinical research binders; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling helpdesk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Clinical Research team; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Clinical Research team, designating tasks for students, and following up to completion. Performs other duties as assigned. Preferred:Experience with EPIC scheduling Required Skills and Abilities: •Proficiency with Microsoft Office Suite•Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. •Strong attention to detail. •Strong written and verbal communication skills. •Demonstrated resourcefulness, initiative, and follow-through. •Demonstrated ability to proofread, edit, and compose correspondence. Additional Information•This is an onsite position on the Health Science Campus. •This position requires the following background check: Cash handling Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Click here. You may request a copy of the report by calling Temple University's Department of Public Safety at ************. Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Kresge Science HallWork Locations: Kresge Science Hall Schedule: Full-time Job Posting: Dec 10, 2025, 9:37:52 PM

Job DescriptionParalegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description ATC is seeking an Administrative Specialist for our Temporary need located in North Philadelphia! Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department. REQUIRED AND PREFERRED Education & Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Required Skills & Abilities: Proficiency with Microsoft Office Suite Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. Strong attention to detail. Strong written and verbal communication skills. Demonstrated resourcefulness, initiative, and follow-through. Demonstrated ability to proofread, edit, and compose correspondence. Preferred: *Spanish Speaking ADDITIONAL INFORMATION Essential Duties: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; analyzes and organizes office operations and procedures such as bookkeeping, filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides direction to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responds to email correspondence; keeping up with referral spreadsheet and obtaining records and follow-up calls; pick up, deliveries, and distribution of documents and mail in multiple locations; confirms patient visits and updates Study Coordinator; preparing patient charts; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling help desk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Study Coordinator; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Study Coordinators, designating tasks for students, and following up to completion. Performs other duties as assigned. Equal Opportunity Employer: ATC Healthcare Services is an Equal Opportunity Employer. All applicants will be considered for employment without regards to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. M/F/D/V EOE

MVP Recovery is the most comprehensive recovery program in the region and we are currently hiring for our Chester County sites. The MVP Recovery program offers a dynamic patient-centered approach to SUD treatment. Our staff members are positive, passionate, and dedicated to assisting our clients on their recovery journey. Appropriate candidates understand the importance of being a team player and cultivating a positive and supportive working environment. MVP Recovery does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. Role and Responsibility • Provide administrative support functions. • Prepare, distribute, and file reports, letters, spreadsheets, and presentations. • Gather, compose, track, tabulate, and organize information that may be critical or sensitive. • Manage calendars, meetings, appointments, and events. • Perform new client's orientations. • Develop and implement organized filing systems. • Manages UDS tracking and systems. • Completes intake/referral calls to organization. • Orders Supplies as needed. • Perform all other office tasks. Qualifications and Education Requirements • High school diploma or equivalent. • 1-2 years related experience. • Experience working with Insurances and Verifying insurances. Preferred Skills • Communication and interpersonal skills. • Ability to work with all levels of an organization. • Ability to work as a member of a team. • Proficient with word processing databases, spreadsheets, and presentation applications. • Must apply judgment in daily tasks. • Ability to work well under time constraints and maintain a high level of confidentiality. • Experience in a changing, fast-paced, professional environment. • Excellent organization and planning skills. • Assertive Communication Skills COVID-19 Precaution(s): Sanitizing, disinfecting, or cleaning procedures in place Hours per week: 37-40 9:00 am-5:00 pm (flexible) Work Remotely: No

Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. Education High School Diploma or Equivalent Required Associate's Degree Preferred Experience 1 year experience in a directly related role Required Licenses '375094

Our client is a reputable multifamily and mixed-use developer known for delivering some of the most impressive high-rise buildings in Philadelphia! We are seeking a Project Coordinator/Administrator to step into the role of an Executive Assistant to support the VP of Construction and serve as the central coordination hub for the construction team. Position Overview: ✔️ With 2-3 years of experience and an educational background in engineering or architecture, the ideal candidate will operate much like a Project Engineer/Coordinator-highly organized, detail-oriented, and proactive. ✔️ The Executive Assistant will manage the VP's time, priorities, communication, and administrative workflow, with full access to his email, calendar, and meetings, functioning as an extension of his role. ✔️The position requires a hardworking, reliable, driven individual with strong ambition and a desire to grow in the construction industry. ✳️ Given the extensive exposure to leadership, clients, subcontractors, and high-profile projects, this role offers a unique opportunity to fast-track into an Assistant Project Manager or Project Manager role within a few years.

Are you in the market for a SWEET opportunity? This position reports directly to the Plant Manager. The Operations manager manages daily activities in the organization's operations function. Administers recurring or daily functions or processes necessary for business execution and identifies opportunities for improvement or efficiencies. Develops and implements strategies meant to assist the business in meeting its critical goals and objectives in the most efficient manner possible. Approves and allocates resources based on business priorities. Evaluates and recommends changes to policies or procedures. Assist and Support the Plant Manager to direct and manage all plant operations with overall responsibilities for production, safety, maintenance, quality, staffing and employee relations, and all other production-related activities. Essential Responsibilities: Support and Assist Plant Manager to train and direct staff in order to manage plant operations in the safest and most efficient manner. Achieve all company business and plant objectives in production, safety, quality, logistics. Maintain safe, clean and secure work environment. Coordinate with production planning, customer service and logistics staff to establish production goals, ensure that production operation meets customer needs with the correct product at the correct time. Provide engineering support to plant production operations, including developing and directing process and controls systems and layout, preventive and emergency maintenance, maintenance inventory and purchasing. Assist Plant Manager to establish and monitor overall plant performance for production, quality and safety standards. Provide leadership and training to accomplish the companys and plants goals and objectives. Provide direction and leadership to plant staff. Comprehensive knowledge of the field's concepts and principles. Performs complex tasks typically following established processes. Leads and directs the work of other employees and has full authority for personnel decisions. Primarily focused on administering established policies and procedures but may have some impact on departmental budgeting, strategic planning, and procedural change. Typically requires a bachelor's degree and at least 6 years of experience. Preferred Minimum Education and Qualifications: A. Education and Experience: Bachelor's degree in mechanical engineering, or Chemical, or Electrical Engineering preferred. B. Knowledge, Skills and Abilities: A demonstrated ability to train, direct and motivate people in production operations positions, focusing on safety, quality and efficiency. Five years supervisory experience in a manufacturing facility required. Ability to organize and manage multiple priorities. Experience with controls, pumps, valves, flow meters and filtration. C. Required Competencies and Skills: Work Environment: English Language fluency listening and comprehending, speaking, reading, and writing. Bi-Lingual Spanish desired. Excellent oral and written communication skills Problem analysis and problem resolution using engineering education and experience. Technical skills in plant production equipment and controls. Interpersonal skills with all external and internal customers displays passion and optimism, conflict resolution, professionalism, confidentiality, timely and appropriate response to questions or complaints, seeks feedback and consensus, when possible, meets commitments, creates teambuilding, identifies and supports efforts to succeed. Assist Plant Manager to create program to provide informal feedback to staff, along with complying with companys formal Employee Evaluation program. Proficient with Microsoft Office (Word, Excel, Access, Outlook and PowerPoint) D. Working Environment / Physical Demands: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. E. Physical Demands: Ability to work in dusty, wet, hot or cold environments for periods of time. Requires prolonged sitting and standing, bending, stooping and climbing. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and laboratory equipment, production equipment, and tools. Requires normal range of hearing and vision (including colors). Relocation assistance is available. Competitive Salary+ Bonus potential. Matching 401K (4%). Rich Benefits Options (Medical, Vision, Dental). Employer Paid (100%) Short term and Long-Term Disability. Employer Paid (100%) Basic Life Insurance. Supplemental Life Insurance. 9 Paid Holidays + 1 Floating Holiday. Paid Time Off. Tuition Reimbursement. Compensation details: 120000-140000 Yearly Salary PI61588eb4c4e1-31181-39253671

Administrative Specialist (40 hrs/Days)(Oaks/Phoenixville) - (254860) Description Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. EducationHigh School Diploma or Equivalent RequiredAssociate's Degree PreferredExperience1 year experience in a directly related role RequiredLicenses Your Tomorrow is Here!Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc. , and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here!Equal Opportunity Employer/Veterans/DisabledAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Your Tomorrow is Here!Temple Faculty Physicians, the academic practice plan of Temple Health, is made up of more than 500 employed physicians who are the cornerstone of clinical care and teaching for Temple's healthcare enterprise. These physicians practice in 20 academic departments encompassing virtually every subspecialty in modern medicine. While remaining committed to our mission of serving patients in our North Philadelphia community, in recent years, Temple Faculty Physicians has expanded its geographic reach beyond Temple University Hospital's Health Sciences campus. Today, Temple faculty physician offices are located at Temple University Hospital and its campuses, satellite offices located in Center City Philadelphia, Fort Washington, PA, Oaks, PA, and various other outpatient settings. This expanded reach has brought Temple medical care closer to home for many of our patients. Primary Location: Pennsylvania-PhiladelphiaJob: Clerical ServicesSchedule: Full-time Shift: Day JobEmployee Status: Regular