Administrative associate jobs in Rio Rancho, NM

Job Description Join Our Team as a Virtual Assistant at Home Authority Real Estate! Are you looking for an exciting opportunity to kickstart your career in a dynamic and supportive environment? Home Authority Real Estate, based in Albuquerque, NM, is seeking a motivated and detail-oriented Virtual Assistant to join our team. Whether you're just starting out or looking to grow your skills, this role offers a chance to make a meaningful impact in the real estate industry. About Us At Home Authority Real Estate, we pride ourselves on providing exceptional service to our clients, helping them navigate the world of real estate with confidence and ease. Our team is passionate about creating a collaborative and professional atmosphere where everyone has the opportunity to thrive. What You'll Do As a Virtual Assistant, you'll play a critical role in supporting our team and ensuring the smooth operation of daily tasks. Your responsibilities will include: - Managing and organizing schedules, appointments, and meetings. - Handling email correspondence and responding to inquiries promptly. - Assisting with data entry and maintaining accurate records. - Conducting research and compiling information as needed. - Providing general administrative support to the team. What We're Looking For We're searching for someone who is: - Highly organized with excellent attention to detail. - A strong communicator, both written and verbal. - Comfortable with technology and able to quickly learn new tools or software. - Proactive, reliable, and able to work independently. - Ready to bring a positive attitude and a willingness to learn to the table. No prior experience is required-just a strong work ethic and a desire to contribute to our team's success! Why Join Home Authority Real Estate? While we currently do not offer additional benefits, we believe in fostering a supportive and inclusive company culture. At Home Authority Real Estate, you'll be part of a team that values collaboration, innovation, and personal growth. We're committed to helping you develop your skills and build a rewarding career. Ready to Apply? If you're excited about the opportunity to grow with us and make a difference, we'd love to hear from you! Submit your application today and take the first step toward joining the Home Authority Real Estate family. We can't wait to meet you! By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job Description The Opportunity: We, at Rio Grande, are passionate about offering world-class customer service, developing long-lasting customer relationships and empowering our associates to have an active and influential voice in how things get done. This is a full-time position. What You'll Do: Assist with customer service concerns and Distribution Center order related issues. Communicate with customers via phone, chat, and email identifying the customers' needs and how our products and services best serve those needs. Handle customer inquiries in a friendly, professional manner to ensure excellent customer service experience. Process customer orders and cover phone queues as needed Perform administrative duties in support of sales and customer service Collaborate with teammates to recommend and create process improvements. Manage multiple business software systems to effectively serve the customer. Manage and prioritize daily activities and duties within service level agreements What You'll Need: You will have a minimum of 2 years experience in customer service, as well as a passion for going above and beyond to help customers grow their businesses. Additional qualifications include: Computer proficiency in a Windows/Microsoft Office-based environment and Internet navigation skills. SharePoint knowledge a plus. Self-motivation and bias to action. Ability to gather and analyze information to quickly understand the customer's core issue and collaborate on a solution. Excellent verbal and written communication skills; bilingual in Spanish is a plus. Ability to de-escalate and diffuse customer issues to reach a win-win solution. Active listening skills. Ability to adapt to change. Positive attitude. Sales experience. Strong attention to detail and problem-solving skills. Schedule: This is a full-time position offered Monday - Friday with an eight-hour shift between the hours of 8:00 AM - 5:00 PM daily. Primarily onsite, hybrid work potential following training period. Mandatory 3 days on site each week. Work Conditions: Primarily sedentary, requiring employees to sit for extended periods. This can include working at a computer, attending meetings, and performing other tasks while seated. Environment: Rio Grande is a Metal-Free environment within our operations areas. The successful candidate will enjoy a rewarding, challenging, and principled work environment. For more information about us please visit: ***************** Diversity, Equity, Inclusion and Belonging: Guided by our core values, Rio Grande is committed to treating all people with dignity and respect. We are an equal-opportunity employer with a zero-tolerance policy for harassment or discrimination of any kind. As an advocate for equity and equality, we hire, train, and promote qualified people of all backgrounds. We consider employment candidates without regard to race, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other underrepresented class. We value our associates and have won the yearly Healthiest Places to Work and Family Friendly Business awards on multiple occasions. The Reward: Rio Grande provides a generous benefit package for full-time (30+ hours a week) associates that includes: Medical plan with low premium rates and no high deductible (includes dental and vision) and telemedicine 401(k) matching program Paid time-off benefits, plus an additional seven paid holidays Paid life insurance and optional additional life insurance Long-term and short-term disability Flexible spending account Pet insurance Tuition reimbursement On-site gym and company wellness program Bereavement leave Employee discounts at Rio Grande Local and national discounts on various travel and entertainment Competitive compensation, including an opportunity to share in the profits Our associates strive for joint accountability. We work together for the success of our stakeholders, and we provide a thoughtful, fun, and creative environment to support them. We encourage professional and personal development through a variety of training opportunities and a focus on promoting from within. The Company: Established in 1944, Rio Grande, a Berkshire-Hathaway manufacturer/distributor, has thousands of valued customers around the world. We are a principle-based company with a highly evolved team-based environment. We can show you how a profoundly effective organization lives these values every day. You can find our guiding principles, The 3 R's, Respect, Responsibility and Results, on our website as well as information about our community support and how we protect the environment. Within our 186,000 sq. ft., solar-powered facility, with covered parking, Rio Grande has sales, marketing, supply chain, IT and administrative offices, a climate-controlled distribution center with more than 40,000 items, and a comprehensive, well-equipped manufacturing operation. Manufactured products include jewelry-making equipment (from basic tools to highly sophisticated induction casting machines) and jewelry components-both die-struck and cast. Capabilities include CAD/CAM, casting, stamp and form, metal finishing, CNC machining, manual milling, tool & die and electronics/mechanical assembly.

Style Crest has a 50+-year tradition of growth and innovation in the building products industry. The organization has a commitment to the manufactured housing industry and the residential exterior cladding market with an extensive product offering and a dedicated service platform that customers count on to support the success of their businesses. We are looking for an part time Administrative & E-Commerce Support Specialist. As a Administrative & E-Commerce Support Specialist you will be responsible for performing a variety of administrative, clerical, and e-commerce support tasks to ensure efficient office operations and accurate billing and order processing. This role requires attention to detail, strong organizational skills, and the ability to provide exceptional support to both internal teams and external customers. Key Responsibilities: Office Administration: * Scan, file, and maintain documents and records. * Prepare and make bank deposits, scan checks into Citizens Bank. * Drop off mail at the post office as needed. * Order and/or pick up office supplies. * Verify and reconcile fuel receipts. * Count cash drawers daily and record results. * Process install payments for retail jobs. * Submit paperwork for new customer accounts. * Serve as a backup resource for various departments as needed. * Answer incoming calls and assist customers professionally. * Process customer credit card payments and assist with ACH transactions. Billing & Financial Support: * Responsible for timely and accurate billing functions. * Ensure that technicians and subcontractors complete all required paperwork accurately before billing. * Assist in the processing of warranty claims and documentation. Customer & Contractor Coordination: * Coordinate job scheduling with subcontractors via phone and email. * Communicate with retailers, dealers, and homeowners to confirm orders and verify information. * Record detailed notes from customer and partner interactions to support order tracking and service resolution. * Address customer inquiries, concerns, or complaints received via phone or email and ensure timely resolution. Team & Operational Support: * Develop and maintain positive working relationships with internal and external stakeholders. * Assist in managing callbacks, warranty issues, and customer support follow-ups. * Support other team members during absences, peak periods, or special projects. * Perform other duties as assigned to support branch operations. Required Knowledge, Skills and Abilities: * Prior experience in an administrative or accounting support role preferred. * Bilingual in Spanish preferred. * Experience with QuickBooks is highly desirable. * Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook. * Strong 10-key and data entry skills. * Excellent written and verbal communication skills. * Highly organized, detail-oriented, and proactive in managing multiple priorities. * A dependable team player with a strong sense of accountability and urgency. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Why DH Pace? DH Pace Company is a distribution, construction and service organization offering a complete range of door and door related products and commercial security products. The company is privately owned and has been in operation over 95 years! We have 50+ US offices in 24 states with 2024 company-wide sales over $1 billion. Our mission is to enhance the communities we serve by improving the safety, convenience, and aesthetics of the buildings where we live, work, and play. Our foundation of values represents who we are and what we stand for. Values are never situational or circumstantial, they are always and forever. Our core values are R.I.S.E. Respect, Integrity, Service, and Excellence. DH Pace Company, Inc. is seeking to hire an Administrative Support Representative in our Albuquerque, NM office! If you have administrative experience and enjoy working in a fast paced environment, please apply! Position overview: Provide administrative support Enter sales orders Processing of sales contracts and purchase orders Effectively communicate with the Sales Team to ensure order accuracy Submit billing/invoices Provide exceptional customer service Qualifications: Bachelor's degree and 2 years of office experience preferred, or equivalent combination of education and experience Previous experience working with contracts Strong attention to detail Proficient with computer Ability to multi-task in a fast-paced environment #PaceID2 Our benefit offerings include: Medical, dental, and vision options: Available on the 1st day of the month following your start date! Paid time off plan: 13 days accrued annually during your 1st year; 16 days accrued during your 2nd year! Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day Floating Holidays: Up to 2 floating holidays per year Competitive compensation: Including annual performance evaluations! 401k retirement plan: Including an employer match! Company paid: Life insurance, short-term disability, & long-term disability and more! Successful completion of references, employment verifications, background check, and drug screen required in advance of hire. DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

We are seeking a highly organized and customer-focused Dedicated Administrative Assistant to support the day-to-day operations of a large-scale HOA community with over 1,000 homes. This role is primarily responsible for providing direct administrative and operational support to one dedicated Community Manager. The ideal candidate will deliver outstanding service to homeowners and residents, ensuring compliance with the community's Covenants, Conditions & Restrictions (CC&Rs), policies, and the management contract. Position Summary: Primarily responsible for being a dedicated assistant to one Community Manager by providing effective customer service and overall administrative support to the designated community/homeowners through in-depth knowledge of Covenants, Conditions & Restrictions (CC&Rs) and the management contract. Position Responsibilities: Provides administrative support and other tasks as directed by the assigned Community Manager Partners with AAM's Management Team to ensure compliance with State and Federal Association Management Laws. Develops a working relationship with community board members and various committees. Assists with community inspections of common areas according to AAM's management contract. Communicates with homeowners concerning compliance with CC&Rs. Reviews monthly financials and submits community accounts payable. Oversees the design review guidelines process. Assists in reviewing bid proposals. Travels to and from assigned communities per management contract. Maintains accurate and current association records and websites. Maintains an effective process for tracking architectural submittals. Designs brochures, pamphlets, handouts, etc. for communities. Attend meetings as needed. Maintains open communication with contract vendors. Maintains strict adherence to community and company deadlines. Assists in reviewing bid proposals. Updates community disclosure packages. Maintains accurate and current association records. Performs other duties as directed. Knowledge, Skills and Abilities: Ability to multitask and prepare and process large amounts of administrative items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a high volume, fast-paced environment. Ability to proficiently utilize computer programs and database systems, including Microsoft office, Internet and e-mail systems. Ability to interact and work professionally, positively and effectively with homeowners and staff at all levels. Excellent customer service skills. Advanced communication skills both verbally and written. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment: Sitting in an office setting utilizing a computer and other office equipment. May be required to lift boxes, fill paper trays, and other minor physical office related tasks. Utilizing personal automobile for commuting to and from assigned communities. Walking and/or driving throughout communities to inspect common areas and other job responsibilities per the management contract. Sitting and standing for moderate periods of time.

We are seeking an Administrative Assistant to join our team in Santa Fe or Las Vegas, NM. We are gearing up for a high-volume hiring effort in support of the Hermit's Peak / Calf Canyon claims operation through DHS. This project is part of a major federal effort supporting the FEMA Hermit's Peak / Calf Canyon Claims Office, which was established to compensate New Mexico residents impacted by the Hermit's Peak and Calf Canyon wildfires and subsequent floods. This work directly serves the communities of northern New Mexico, helping families, businesses, and local landowners recover and rebuild. This position supports the FEMA Hermit's Peak / Calf Canyon Claims Office by providing organized, accurate administrative support that ensures case files and correspondence are properly maintained. Work includes document tracking, claimant communication, mail operations support, and assisting claims and management teams with data and record accuracy. Your role * Track, organize, and maintain claim documentation. * Provide administrative support for claims processing and file movement. * Handle data entry, record updates, and correspondence. * Support mail, intake, and document routing processes. * Maintain professionalism when interacting with survivors, FEMA, and staff. About you * Education: High School Diploma. * Experience: 10+ years administrative experience including customer service, data entry, document processing, records management, correspondence, and policy-based work. * Skills: Strong communication, accuracy in document handling, ability to learn claims systems and follow federal guidance. * Use of Technology: Proficiency in using administrative software, claims management software, databases, and other technology tools that facilitate claim processing, documentation, and communication. * Administrative Knowledge: Proficiency in administrative activities within an organization including customer service, data management, records management, time management, workload balancing, data reporting and tracking, and other administrative duties. * Clear and Effective Communication: Customer service, excellent written and verbal communication skills and knowledge and ability to explain policy and regulations to claimants, FEMA staff, and other stakeholders. * Client Requirements: Candidates must be U.S. citizens and able to obtain a FEMA Badge (Public Trust clearance). This includes passing a background investigation, fingerprinting, and completing required FEMA security forms. Badge issuance is required prior to deployment or site access. Offer of employment is contingent upon ability to obtain/maintain FEMA Badge and DHS clearance. Rewards & benefits At AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact. Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here. About AtkinsRéalis We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more. Additional information Expected compensation range is between $28.00 - $32.00/hour annually depending on skills, experience, and geographical location. Are you ready to expand your career with us? Apply today and help us shape something extraordinary. AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability Please review AtkinsRéalis' Equal Opportunity Statement here. AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. Note to staffing and direct hire agencies: In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. ***************************************************** Worker Type Employee Job Type Regular At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Job DescriptionOverview We are seeking an Administrative Assistant to join our team in Santa Fe or Las Vegas, NM. We are gearing up for a high-volume hiring effort in support of the Hermit's Peak / Calf Canyon claims operation through DHS. This project is part of a major federal effort supporting the FEMA Hermit's Peak / Calf Canyon Claims Office, which was established to compensate New Mexico residents impacted by the Hermit's Peak and Calf Canyon wildfires and subsequent floods. This work directly serves the communities of northern New Mexico, helping families, businesses, and local landowners recover and rebuild. This position supports the FEMA Hermit's Peak / Calf Canyon Claims Office by providing organized, accurate administrative support that ensures case files and correspondence are properly maintained. Work includes document tracking, claimant communication, mail operations support, and assisting claims and management teams with data and record accuracy. Your role Track, organize, and maintain claim documentation. Provide administrative support for claims processing and file movement. Handle data entry, record updates, and correspondence. Support mail, intake, and document routing processes. Maintain professionalism when interacting with survivors, FEMA, and staff. About you Education: High School Diploma. Experience: 10+ years administrative experience including customer service, data entry, document processing, records management, correspondence, and policy-based work. Skills: Strong communication, accuracy in document handling, ability to learn claims systems and follow federal guidance. Use of Technology: Proficiency in using administrative software, claims management software, databases, and other technology tools that facilitate claim processing, documentation, and communication. Administrative Knowledge: Proficiency in administrative activities within an organization including customer service, data management, records management, time management, workload balancing, data reporting and tracking, and other administrative duties. Clear and Effective Communication: Customer service, excellent written and verbal communication skills and knowledge and ability to explain policy and regulations to claimants, FEMA staff, and other stakeholders. Client Requirements: Candidates must be U.S. citizens and able to obtain a FEMA Badge (Public Trust clearance). This includes passing a background investigation, fingerprinting, and completing required FEMA security forms. Badge issuance is required prior to deployment or site access. Offer of employment is contingent upon ability to obtain/maintain FEMA Badge and DHS clearance. Rewards & benefits At AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact. Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here. About AtkinsRéalis We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more. Additional information Expected compensation range is between $28.00 - $32.00/hour annually depending on skills, experience, and geographical location. Are you ready to expand your career with us? Apply today and help us shape something extraordinary. AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability Please review AtkinsRéalis' Equal Opportunity Statement here. AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. Note to staffing and direct hire agencies: In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. ***************************************************** Worker TypeEmployeeJob TypeRegular At AtkinsRéalis , we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Participate in processing, monitoring and maintaining documents regarding a variety of City programs in support of an assigned department or division; assist all professional staff with routine and/or clerical duties; maintain department filing systems records and databases; provide front counter assistance, including providing information on processes, guidelines, policies, procedures, and systems; and perform a variety of customer service duties relative to the assigned area of responsibility. Work directly with the public. s are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job. Minimum Education, Experience And Additional Requirements Education directly related to the minimum requirements below may be substituted for experience on a year for year basis. High school diploma or GED; and Three (3) years of clerical or office assistant experience. ADDITIONAL REQUIREMENTS: Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire. Possession of a City Operator's Permit (COP) within six (6) months from date of hire. Preferred Knowledge * Business letter writing and basic report preparation techniques * Office procedures, methods and computer equipment * Word, Excel, Power Point and Outlook calendaring * Principles and procedures of record keeping * English usage, spelling, grammar and punctuation * Pertinent Federal, State and local laws, codes and regulations * Adobe Acrobat Preferred Skills & Abilities * Interpret and explain assigned department policies and procedures * Assist professional staff with routine and/or clerical duties * Perform clerical work involving the use of independent judgment and personal initiative * Work independently in the absence of supervision * Perform basic use of Microsoft Word and Excel software * Maintain confidential records and reports * Respond to requests and inquiries from the general public * Work odd hours, evenings or weekends during an election * Communicate clearly and concisely * Establish and maintain effective working relationships with those contacted in the course of work * Perform the essential functions of the job with or without reasonable accommodation

Want to make a difference in a young person's life? This is a position that is very rewarding in training and mentoring at risk youth. Make more than a Living, Make a Difference Our Benefits: 9 days of Vacation in the first year of service Minimum of 11 Paid Holidays Paid Sick Leave Retirement savings plan with employer match up to 5% Workers Compensation AD&D Insurance Public Service Loan Forgiveness (PSLF) Eligible Employer Service Contract Act (SCA) Position Hourly Range: $18.00 to $20.00 Duties and Responsibilities: The Secretary II reports to the Center Director and is an hourly, non-exempt position. The Secretary II performs complex secretarial and clerical tasks using a personal computer. Composes and prepares routine correspondence for signature. The Secretary II attends meetings and conferences to furnish information and take notes. Schedules appointments and maintains the Director's calendar. Arranges for meetings and conferences. Makes travel arrangements, as necessary. Assists the Director with preparations and arrangements for special events. Establishes and maintains confidential files and records. Assists in the training of new clerical personnel. Qualifications: High School graduate or equivalent. Prefer two-year business college degree. Three years' practical experience preferred. Valid driver's license with acceptable driving record preferred Required to pass a drug screen in compliance with our Substance Abuse and Drug-Free Workplace policy. Employment is contingent upon successful completion of a nationwide criminal background check. Additional Requirements: Ability to perform secretarial duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficiently operate a personal computer. Working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills. Thorough knowledge of office procedures. Excellent communication skills, both oral and written. Sound telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. *This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. About our Program Job Corps is the largest nationwide residential career training program in the country and has been operating for more than 60 years. The program helps eligible young people ages 16 through 24 complete their high school education, trains them for meaningful careers, and assists them with obtaining employment. Our Program Location: Albuquerque Job Corps 1500 Indian School Rd NW Albuquerque, NM 87104 Connect with Us video: **************************** Please follow the link for more information about this program: ****************************************** Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws. Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities. If you need assistance or accommodation due to a disability, please contact adarequest@eckerd.org. Relay Services Dial 711. Know Your Rights: Workplace Discrimination is Illegal Copy & paste the link into your browser: ****************************************** Eckerd Connects is a drug-free workplace and utilizes E-Verify to confirm employment eligibility.

Want to make a difference in a young person's life? This is a position that is very rewarding in training and mentoring at risk youth. Make more than a Living, Make a Difference Our Benefits: 9 days of Vacation in the first year of service Minimum of 11 Paid Holidays Paid Sick Leave Retirement savings plan with employer match up to 5% Workers Compensation AD&D Insurance Public Service Loan Forgiveness (PSLF) Eligible Employer Service Contract Act (SCA) Position Hourly Range: $18.00 to $20.00 Duties and Responsibilities: The Secretary II reports to the Center Director and is an hourly, non-exempt position. The Secretary II performs complex secretarial and clerical tasks using a personal computer. Composes and prepares routine correspondence for signature. The Secretary II attends meetings and conferences to furnish information and take notes. Schedules appointments and maintains the Director's calendar. Arranges for meetings and conferences. Makes travel arrangements, as necessary. Assists the Director with preparations and arrangements for special events. Establishes and maintains confidential files and records. Assists in the training of new clerical personnel. Qualifications: High School graduate or equivalent. Prefer two-year business college degree. Three years' practical experience preferred. Valid driver's license with acceptable driving record preferred Required to pass a drug screen in compliance with our Substance Abuse and Drug-Free Workplace policy. Employment is contingent upon successful completion of a nationwide criminal background check. Additional Requirements: Ability to perform secretarial duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficiently operate a personal computer. Working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills. Thorough knowledge of office procedures. Excellent communication skills, both oral and written. Sound telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. *This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. About our Program Job Corps is the largest nationwide residential career training program in the country and has been operating for more than 60 years. The program helps eligible young people ages 16 through 24 complete their high school education, trains them for meaningful careers, and assists them with obtaining employment. Our Program Location: Albuquerque Job Corps 1500 Indian School Rd NW Albuquerque, NM 87104 Connect with Us video: **************************** Please follow the link for more information about this program: ****************************************** Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws. Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities. If you need assistance or accommodation due to a disability, please contact adarequest@eckerd.org. Relay Services Dial 711. Know Your Rights: Workplace Discrimination is Illegal Copy & paste the link into your browser: ****************************************** Eckerd Connects is a drug-free workplace and utilizes E-Verify to confirm employment eligibility.

Why Work for Vista Verde Memorial Park? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Title: Administrative Assistant / Property Management Assistant Company: Arroyo Del Oso Property Management Employment Type: Full-Time About Us: Arroyo Del Oso Property Management is a leading property management company in New Mexico, committed to providing exceptional service to both tenants and property owners. We specialize in maintaining residential and commercial properties, ensuring seamless operations for all involved. Job Description: We are seeking a detail-oriented and proactive Administrative Assistant to support our property management team. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage the front desk Provide administrative support to the property management team. Coordinate tenant communications, lease agreements, and vendor relationships. Maintain property records and update databases. Schedule maintenance requests and follow-up with contractors. Answer phone calls, emails, and handle customer inquiries in a professional manner. Calling prospective tenants Qualifications: 2+ years of experience in administrative support, preferably in property management or real estate. Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook). Proficiency in Appfolio is a plus but not required. Excellent verbal and written communication skills. Bilingual (Spanish) is a plus but not required. Ability to handle sensitive and confidential information with discretion. Benefits: Competitive salary Paid time off Opportunities for career growth and development How to Apply: Please send your resume and a cover letter detailing your experience to ***************. Compensation: $17.00 per hour Welcome to Arroyo Del Oso Property Management! Albuquerque's responsive, friendly and innovative property management team. We connect qualified tenants with quality rental homes, apartments and condos, and take the hassles out of being a landlord. For investment property owners, we offer a range of custom management services to meet your needs. From marketing and advertising to screening applicants, we secure quality tenants. We collect rents, take late night phone calls, and conduct routine maintenance and emergency repairs. You choose the services you desire. We keep our owners connected to their properties through a secure tenant portal detailing property-related income and expenses. We are also available when you need us! Connect with us to discuss your property and your real estate-related goals. For residents, we manage a roster of well-cared for properties in the Albuquerque area, including apartments, homes and condos. We even make renting easy by featuring our vacancies online. Fill out your application to reserve your space today. Once becoming a resident, tenants can schedule, pay and track rent payments online. We also provide an online system for notifying us of routine maintenance issues. Our team is committed to providing superior management and tenant service.

We are seeking a highly organized and proactive Bilingual Administrative Assistant to support our team with day-to-day operations. The ideal candidate will be fluent in both English and [Insert Second Language, e.g., Spanish], and possess excellent communication and multitasking skills. This role is essential in ensuring smooth office operations and facilitating effective communication across language barriers. Key Responsibilities Provide administrative support including scheduling, filing, and data entry Translate documents and assist with bilingual communication (written and verbal) Answer and direct phone calls and emails in both languages Prepare reports, presentations, and correspondence Coordinate meetings, travel arrangements, and appointments Maintain office supplies and manage inventory Support HR, finance, or other departments as needed Serve as a liaison between clients/customers and internal teams Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred) Proven experience in administrative roles Fluent in English and [Insert Second Language] (both written and spoken) Proficient in Microsoft Office Suite and office management tools Excellent organizational and time management skills Strong interpersonal and communication abilities Ability to handle confidential information with discretion COMPENSATION: DOE - up to $18./hr KEEDA, Inc. dba Hiring Hub is an equal opportunity employment agency. We do not discriminate based on race, color, national origin, religion, ancestry, sex, age, disability, serious medical condition, spousal affiliation, sexual orientation, gender identity, or other classifications protected under the law.

TITLE: Administrative Assistant I FLSA Status: Exempt Department: Administration Reports to: Controller Union Exempt: Yes Date Last Reviewed: 07/22/2024 The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. A. POSITION SUMMARY Under the direct supervision of the Executive Assistant and under general supervision of Department Supervisors, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors. Refers administrative problems and inquiries to the appropriate department; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents. B. ESSENTAIL DUTIES AND RESPONSIBILITIES * Coordinates and performs a range of staff and/or operational support activities; serves as a liaison with other operating units in day-to-day administrative activities; * Provides administrative support in special projects/events such as: all staff meeting, holiday party, retreats, etc.; * Provides administrative support for the organization such as answering telephones, assisting visitors, and referring a range of administrative problems and inquiries; * Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements; * Prepares or assists with the entering of data for statistical and narrative reports; performs basic information gathering and data entry, as specifically directed, and in accordance with pre-established procedures; * Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing; * Prepares requisition of supplies, and/or stock and capital equipment inventories; * Sorts, screens, reviews and distributes incoming and outgoing mail; * Performs miscellaneous job-related duties as assigned; Requirements C. MINIMUM EDUCATION AND EXPERIENCE * High School Diploma or GED; D. LICENSES/CERTIFICATIONS REQUIRED * Must have valid NM driver's license and reliable personal transportation; E. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED * Ability to communicate effectively, both verbally and in writing; * Organizing and coordinating skills; * Ability to identify and refer problems to appropriate department; * Receptionist skills; * Word processing and/or data entry skills; * Ability to maintain calendars and schedule appointments; * Knowledge of travel/lodging planning and scheduling; * Knowledge of general accounting principles; * Database management skills; * Records maintenance skills; * Knowledge of supplies, equipment, and/or services ordering and inventory control; * Knowledge of and familiarity with compliance programs, and ability to cooperate fully and comply with laws and regulations; F. Age of Patients Served None G. Working Conditions A person in this position has to be able to prioritize and respond to the diverse demands of the position. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks. * Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties. * Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications. * Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance. * Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required Work regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors and meet deadlines.

Why Work for Vista Verde Memorial Park? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

SECRETARY I KATHERINE GALLEGOS ELEMENTARY 25/26 SY MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent. 2. Secretarial experience to equal 2 years. 3. Good written and verbal communication skills 4. Keyboarding speed of at least 40 wpm. 5. Experience in Windows and Microsoft Office software preferred. 6. Bilingual preferred SALARY AND WORK YEAR: As established by the Los Lunas Schools current 198-Day Secretary I Salary Schedule. APPLICATION DEADLINE: Until filled

Job Description Sales Administrative Assistant -Rio for Schools The Opportunity: The Business Support Specialist supports operational, administrative, and customer-facing processes within the Rio for Schools (RFS) division. This role ensures accurate account setup, instructor onboarding, PO and quote processing, and data integrity across multiple systems. The Specialist acts as a connector between Sales, Operations, instructors, and academic partners. This position is ideal for someone passionate about education, highly detail-oriented, and comfortable navigating complex processes, spreadsheets, inbox management, CRM systems, and purchase order workflows. Jewelry industry experience is not required but preferred. A background in education or working with instructors/schools is a strong plus. The role also supports long-term strategic initiatives, including helping the RFS team analyze data, identify patterns, strengthen networks, and contribute to the broader goal of growing the number of jewelers in the industry-while also supporting emerging partnerships beyond jewelry. What You'll Do: Quote Management Verify accuracy of account assignments on all quotes. Ensure quotes for RFS orders are always generated under NT-60 account classification. Support Sales with corrections or adjustments as needed. Account Coding & Maintenance Purchase Order (PO) Processing Confirm customers are set up for POs, including terms and RFS eligibility. Review order histories to prevent duplication. Add Blanket/Open POs to accounts for seamless future ordering. Upload all POs to the Sales Group PO folder for recordkeeping. Investigate and reconcile multiple or duplicate accounts, creating clear internal notes. Process POs delivered to the RFS mailbox. Scan, upload, and properly save all mailed POs in the Sales Group PO folder. Rio for Schools Instructor & Partner Onboarding Support onboarding for all RFS instructors, including high school and private instructors. Validate instructor legitimacy using websites, Instagram/FB, or professional presence. Ensure compliance with RFS eligibility guidelines (e.g., no instructors offering free YouTube/social media classes). Maintain accurate instructor data and profiles across systems. Data, Insight, and Process Support Utilize Excel, CRM (HubSpot), and PO software to maintain organized, accurate data. Analyze information to spot patterns, connections, opportunities, and big-picture insights. Support long-term projects such as expanding the reach of RFS and building career pathways to increase the number of jewelers in the industry. Assist with cross-industry relationship building and support networking efforts including tradeshows (e.g., SNAG). What You'll Need: Strong interest in education; experience working with instructors, schools, or academic programs is preferred. High level of attention to detail, particularly with: Spreadsheets Large inbox management Multi-step processes Excel (intermediate to advanced preferred) PO processing software CRM systems (HubSpot preferred) Ability to manage complex workflows with precision and accuracy. Strong communication skills, both written and verbal. Ability to work independently, ask questions, seek clarity, and follow processes. Preferred: Jewelry industry familiarity Previous sales, lead generation, or customer relationship experience. Previous experience supporting education-focused programs or operations. Schedule/Work Environment: Part-Time (25-29 hours/week; may increase based on business needs) Office Environment/Potential for Hybrid Rio Grande is a metal-free environment in our operations area The successful candidate will enjoy a rewarding, challenging, and principled work environment. Diversity, Equity, Inclusion and Belonging: Guided by our core values, Rio Grande is committed to treating all people with dignity and respect. We are an equal-opportunity employer with a zero-tolerance policy for harassment or discrimination of any kind. As an advocate for equity and equality, we hire, train, and promote qualified people of all backgrounds. We consider employment candidates without regard to race, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other underrepresented class. We value our associates and have won the yearly Healthiest Places to Work and Family Friendly Business awards on multiple occasions. The Reward: Rio Grande provides a generous benefit package for full-time (30+ hours a week) associates that includes: Medical plan with low premium rates and no high deductible (includes dental and vision) and telemedicine 401(k) matching program Paid time-off benefits, plus an additional seven paid holidays Paid life insurance and optional additional life insurance Long-term and short-term disability Flexible spending account Pet insurance Tuition reimbursement On-site gym and company wellness program Bereavement leave Employee discounts at Rio Grande Local and national discounts on various travel and entertainment Competitive compensation, including an opportunity to share in the profits Our associates strive for joint accountability. We work together for the success of our stakeholders, and we provide a thoughtful, fun, and creative environment to support them. We encourage professional and personal development through a variety of training opportunities and a focus on promoting from within. The Company: Established in 1944, Rio Grande, a Berkshire-Hathaway manufacturer/distributor, has thousands of valued customers around the world. We are a principle-based company with a highly evolved team-based environment. We can show you how a profoundly effective organization lives these values every day. You can find our guiding principles, The 3 R's, Respect, Responsibility and Results, on our website as well as information about our community support and how we protect the environment. Within our 186,000 sq. ft., solar-powered facility, with covered parking, Rio Grande has sales, marketing, supply chain, IT and administrative offices, a climate-controlled distribution center with more than 40,000 items, and a comprehensive, well-equipped manufacturing operation. Manufactured products include jewelry-making equipment (from basic tools to highly sophisticated induction casting machines) and jewelry components-both die-struck and cast. Capabilities include CAD/CAM, casting, stamp and form, metal finishing, CNC machining, manual milling, tool & die and electronics/mechanical assembly.

TITLE: Administrative Assistant I FLSA Status: Exempt Department: Administration Reports to: Controller Union Exempt: Yes Date Last Reviewed: 07/22/2024 The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. A. POSITION SUMMARY Under the direct supervision of the Executive Assistant and under general supervision of Department Supervisors, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors. Refers administrative problems and inquiries to the appropriate department; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents. B. ESSENTAIL DUTIES AND RESPONSIBILITIES Coordinates and performs a range of staff and/or operational support activities; serves as a liaison with other operating units in day-to-day administrative activities; Provides administrative support in special projects/events such as: all staff meeting, holiday party, retreats, etc.; Provides administrative support for the organization such as answering telephones, assisting visitors, and referring a range of administrative problems and inquiries; Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements; Prepares or assists with the entering of data for statistical and narrative reports; performs basic information gathering and data entry, as specifically directed, and in accordance with pre-established procedures; Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing; Prepares requisition of supplies, and/or stock and capital equipment inventories; Sorts, screens, reviews and distributes incoming and outgoing mail; Performs miscellaneous job-related duties as assigned; Requirements C. MINIMUM EDUCATION AND EXPERIENCE High School Diploma or GED; D. LICENSES/CERTIFICATIONS REQUIRED Must have valid NM driver's license and reliable personal transportation; E. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Ability to communicate effectively, both verbally and in writing; Organizing and coordinating skills; Ability to identify and refer problems to appropriate department; Receptionist skills; Word processing and/or data entry skills; Ability to maintain calendars and schedule appointments; Knowledge of travel/lodging planning and scheduling; Knowledge of general accounting principles; Database management skills; Records maintenance skills; Knowledge of supplies, equipment, and/or services ordering and inventory control; Knowledge of and familiarity with compliance programs, and ability to cooperate fully and comply with laws and regulations; F. Age of Patients Served None G. Working Conditions A person in this position has to be able to prioritize and respond to the diverse demands of the position. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks. Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties. Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications. Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance. Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required Work regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors and meet deadlines.