Administrative associate jobs in Temecula, CA - 875 jobs

About Us We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold. Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish. Why Join Us? Work-life balance: A company culture that prioritizes work-life balance for all employees Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning Growth opportunities: Join us as we expand, with potential to move to a full-time position About the Role We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency. This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays. Key Responsibilities Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone Manage complex scheduling and calendar coordination for meetings, appointments, and team activities Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support Compile and summarize data for internal reports Support the team with additional administrative tasks as needed Required Qualifications 4+ years of experience in an administrative, office coordinator, or similar support role Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization Excellent verbal and written communication skills Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication Customer service mindset with a professional phone presence Experience supporting sales teams or working with quotes/proposals is a plus Preferred Qualifications Familiarity with ConnectWise Experience supporting IT teams or technical staff Prior experience coordinating with vendors or service providers

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues. Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m. Employment Type: Permanent, direct hire Compensation: $60,000-$65,000 per year Responsibilities: Handle inbound phone calls Process orders and payments Respond to client inquiries regarding previously placed orders Set up and maintain customer files Prepare and process invoices Provide accounts receivable support Perform data entry Provide general administrative support for the sales department Qualifications: Previous office-based customer service and administrative experience Bilingual in English/Spanish is a plus Proficiency with Microsoft Office Positive, upbeat personality Excellent communication skills At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

About the job Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time weekends, in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay $25/hour

Here are the job details for your review: Job Title: Administrative Assistant III Duration: 12 Months Pay Rate: $24.80/HR. W2 Shift Hours: 8:00am to 5:00pm (M-F) Job Description: The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower-level clerical personnel. Job Duties - Some examples of the job duties may include: The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures. May supervise or give work direction to lower-level clerical personnel. May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance. May decide and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment. May plan and coordinate meeting arrangements including travel and lodging and process expense reports. May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature. May review, prioritize and determine actions for all incoming correspondence and mail. May order office supplies and equipment; organize and maintain department filing systems and other records. May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases. May assist with monitoring and approving departmental expenditures, department budget and account records. May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively. May compose documents; maintain relevant databases; update departmental websites and related records. May be exposed to confidential information and handle confidential matters. May research, analyse and summarize data for reports independently and assist with large project coordination. May maintain calendars for management. Job Requirements: High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required. Excellent listening, oral, verbal and written communication skills required. Ability to exercise discretion and independent judgment within understood policies and procedures preferred. Experience with standard report generation; office administrative practices and procedures required. Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required. Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred. Good attention to detail skills and the ability to multitask preferred. Good organizational, problem solving and time management skills a plus and preferred. Must be able to work in a seated position for the duration of the workday preferred. Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred. Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.

Job Title: Department Assistant (SAP and order processing experience) Schedule: Day shift (9/80 available) We are seeking a detail-oriented Department Assistant II to support daily administrative and operational functions in a fast-paced, onsite environment. This is a temp-to-hire opportunity ideal for an entry-level professional looking to grow within a regulated manufacturing setting. Responsibilities: Support finance, purchasing, HR, or project teams with administrative tasks Prepare and maintain confidential reports, records, and presentations Track data, timelines, and departmental activities Respond to routine internal requests and provide accurate information Qualifications: 0-2 years of administrative or office experience Strong organizational and communication skills Proficiency with MS Office; SAP and order processing experience is a strong plus

Newport Bay Conservancy (NBC) has a proud history of environmental advocacy, having been involved in the original efforts to protect Upper Newport Bay from development over 50 years ago. Upper Newport Bay is a 1,000-acre open space containing tidally influenced water and freshwater sources, mudflats, and marsh surrounded by upland coastal sage scrub. Our mission is to protect and preserve the Bay and its watershed through education, restoration, research and advocacy. We are able to do this with a small, dedicated staff and the support of over 200 active volunteers contributing over 11,000 hours of service each year Job Summary The Administrative Assistant will report to the Operations Director and work in collaboration with the Education and Restoration Managers to provide essential clerical and organizational support, ensuring smooth office operations as it pertains to finances, managing schedules, handling communications, organizing files, preparing documentation, managing supplies, and supporting the rest of the NBC team. Duties and Responsibilities Handle general correspondence and act as the first point of contact. Provide clerical support and effectively manage digital files. Perform basic bookkeeping with data entry in QuickBooks to maintain financial records. Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements. Assist in project accounting and reconciliations as needed to ensure accurate reporting. Order supplies and manage inventory with education and restoration teams. Job Requirements Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience). Behavioral Skills Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community. Dedication to the conservation of wildlife and natural resources. Exhibits confident communication skills, both written and verbal. Organized and exhibits excellent time management. Familiarity in customer service principles with the ability to handle confidential information responsibly. Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations. Computer/Technology Ability to effectively manage inboxes and correspond clearly through email. Uses cell phone and communicates efficiently through text messaging. Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc). Previous experience in QuickBooks or other accounting software is strongly desired. Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team. Other Punctual and reliable self starter. CPR/First Aid Certification (provided if not currently certified). Successfully pass a background check. Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies. Location The position is based at the Back Bay Science Center (600 Shellmaker Road, Newport Beach, CA 92660) with routine work at the Peter and Mary Muth Center (2301 University Drive, Newport Beach, CA 92660). A portion of this job may be performed at a remote location with telework approved by the Operations Director. Salary Detail and Working Hours $22.00-$26.00 per hour, part-time up to 28 hours a week. Ability to work a flexible but regular daytime, weekday and/or weekend schedule with consultation and approval of the Operations Director. This is a one year position with the possibility of extension based on performance and business needs. Application Process We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply online here; application reviews will begin January 30, 2026. Please no phone calls at this stage. More information about NBC can be found at newportbay.org.

Pay: $28- $32 per hour LHH is seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities. Key Responsibilities: Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries Manage scheduling for meetings and office activities Coordinate with vendors for services and maintenance Maintain office supplies inventory and place orders as needed Ensure cleanliness and organization of the office space Assist with administrative tasks and support team members as required Qualifications: Previous experience in office management or administrative support Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and scheduling tools Ability to work independently and take initiative Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support. Key Responsibilities Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows. Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval. Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation. Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals. Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry. Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff. Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service. Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks. Provide general administrative support to assist the operations team with day-to-day workflow and project needs. Qualifications Prior administrative, clerical, customer service, or accounting support experience preferred. Strong communication skills with a friendly, professional, and helpful demeanor. Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines. Comfortable reviewing invoices, statements, and vendor documentation with provided training. Willingness to learn new processes and systems within a structured operational environment. Bachelor's degree is a plus. Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

Company: UNFOLD Agency UNFOLD Agency is seeking a seasoned Executive / Personal Assistant to support our co-founders and leadership team in a dynamic, fast-paced creative environment. The ideal candidate has prior experience supporting executives and an interest in digital, social media, film, television, and gaming. This role blends executive support, office management, and personal assistance, offering a unique opportunity to work closely with leadership while gaining insight into how a top creative agency operates. To succeed here, you'll need not only strong organizational skills but also grit, adaptability, accountabilty and thick skin-we're looking for someone who can stay calm under pressure, pivot quickly, and handle competing priorities with confidence. What You'll Do C-Suite Support (20%) Provide assistance across departments and projects. Manage expense reporting and project billing. Coordinate personal and client gifting. Assist occasionally with production and filming events Administrative Support (40%) Heavy calendaring / travel scheduling for two founders Maintain office inventory: snacks, drinks, and supplies. Ensure office cleanliness and organization, including kitchen/restrooms. Manage shipping, receiving, and mail processing for the office and founders. Oversee office facilities, maintenance, and vendor relationships. Personal Assistant (40%) Maintain both professional and personal calendars for the co-founders. Coordinate household repairs, projects, and vendor payments. Provide occasional pet care when founders are away. Run personal errands as needed. Oversee maintenance and cleanliness of founders' vehicles. Arrange team lunches and office catering for events. Provide weekend support when required. Qualifications What You'll Bring 4+ years of executive or personal assistant experience, with direct executive support strongly preferred. Proficiency in Mac, Google Suite, and technology troubleshooting. Strong problem-solving skills and ability to anticipate needs. Thick skin, grit, and resilience-able to thrive in a demanding, fast-moving environment. High adaptability and a proactive, solutions-first mindset. Excellent organization, multitasking, and prioritization abilities. Detail-oriented with excellent follow-through. Tech savvy, with general knowledge of tech setup and maintenance. Ability to translate direction and feedback into effective action. Comfortable with light physical tasks (lifting up to 30 lbs). Flexibility to work nights and weekends as needed Additional Details Location: Must be based in the Los Angeles metro area, ideally West Los Angeles. Schedule: Daily in-person attendance required at our Playa Vista office. UNFOLD OFFERS Competitive Medical (subsidized), Dental and Vision Plan Offerings 401(k) Comprehensive List of Paid Holidays Flexible Time Off (FTO) Policy Partial Mobile Phone Service Reimbursement Generous Supplemental Maternity, Parental Leave Policies Budgets for Professional Development and Growth Numerous Company-Sponsored Events / Activities throughout the year Fully Stocked Kitchen in a Pet-Friendly Office! An Environment that Fosters Growth and Upward Mobility! At UNFOLD Agency, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability - or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment

The Fowler College of Business (FCB) includes the Charles W. Lamden School of Accountancy and four academic departments: Finance, Management Information Systems, Management, and Marketing. FCB offers undergraduate and graduate degrees in business administration, as well as specialized master's programs. The college also hosts centers such as the Center for Student Success, Graduate Advising, the Partrick-Clayes Center for Career Development, the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence, and the Aztec Consulting Center, which advance its strategic initiatives. The Department of Management Information Systems prepares students to address global business challenges through expertise in information systems (IS) and supply-chain management (SCM). As firms increasingly rely on technology and worldwide networks, professionals with IS and SCM skills are in high demand. Career paths range from systems analysis, project management, and cybersecurity to executive roles such as CIO and COO, where aligning IT and business strategy is critical. The department's programs provide the knowledge and tools needed to succeed in these careers. For more information regarding the School of Accountancy, click here. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications * Excellent oral, written, and telephone communication skills, including a clear understanding of standard business communication formats. * Proficiency with word processing and standard office software on PC-based systems, including Microsoft Office Suite. * Knowledge of effective office practices and procedures, with the ability to interpret and carry out instructions accurately. * Ability to learn new tasks quickly, work with minimal supervision, and complete assignments accurately and professionally. * Ability to manage multiple priorities, work effectively under pressure, and remain productive amid frequent interruptions. * Strong interpersonal skills, with the ability to work effectively with faculty, staff, students, and the public, including handling sensitive interactions. * Experience performing more complex clerical or administrative work requiring independent judgment, accuracy, and attention to detail. * Experience in an academic or similar organizational setting and/or multiple years of general office experience; familiarity with enterprise or campus administrative systems is preferred. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: CSUEU Salary Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. * Initial step placement is not expected to exceed Step 3 ($3,709) for highly qualified candidates. * CSU Classification Salary Range: $3,565- $5,092 per month (Step 1 - Step 19). * Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: * Generous Time Off: 15 paid holidays, vacation, and sick leave. * Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. * Health Coverage: Medical, dental, and vision options at low or no cost. * Education Support: CSU tuition fee waiver for employees and eligible dependents. * Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. * Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by February 4, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at *****************. Advertised: Jan 21 2026 Pacific Standard Time Applications close:

MiraCosta College is accepting applications for temporary, hourly Police Support Assistant I's to substitute as needed on the Oceanside Campus. Substitutes may be asked to work anytime from Monday through Saturday, between the hours of 7:00 am and 11:00 pm. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high-quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months. Under general supervision, perform a wide variety of responsible public counter and clerical support duties including accepting payments and updating student records in the Police Depart ment; provide information and assistance to students and the public; answer non-emergency calls and support dispatchers as assigned; and perform related duties as assigned. $28.57 per hour (range 14, step 1) on the 2025-2026 classified salary schedule.

Zymo Research is looking for a dynamic individual to join our NetSuite Team! This role focuses on NetSuite system administration rather than heavy coding or software development. However, having a logical understanding of programming-or interest in learning development-would be a plus and can be explored if the skillset is present. Join us in making a meaningful impact! Essential Duties and Responsibilities: Documenting Current and New Scripts Support Users in day-to-day needs Develop automation to improve day to day efficiency Participate in project meetings and contribute to larger projects Additional Responsibilities Assist in testing systems Engage in Continuous learning about NetSuite and Business operations Education and Experience: Recommended Majors / Degree Background: Information Systems (MIS / Management Information Systems). Information Technology (IT). Computer Information Systems (CIS) / Business Technology. Computer Science (CS) / Data Science. Technical Skills: Basic understanding of systems or databases. Comfortable with logical reasoning and problem-solving. Ability to learn NetSuite workflows, roles, dashboards, and saved searches, etc. No programming experience required (but welcome). Business Skills: Interest in understanding business processes. Comfortable communicating with end users. Ability to translate user needs into NetSuite configurations and solutions. About Us: Since its inception in 1994, Zymo Research has been proudly serving the scientific community by providing innovative, reliable, and high-quality research tools and products. Whether it's DNA, RNA, epigenetics, microbiomics, protein, or yeast-based research, our philosophy remains the same: To provide the highest quality products in the industry while ensuring they are both simple to use and reliable in their performance. Recognized as a Top Workplace by the Orange County Register in 2021, 2022, and named a Top Workplace USA in 2023, Zymo Research continues to be a vibrant community where employees thrive, feel connected, and are inspired by their work. If you are passionate about contributing to scientific advancement and want to be part of an exceptional team in a dynamic, growing company, we'd love to hear from you! Compensation, Benefits, and Perks: The estimated base compensation range for this position is $20-$30 per hour at the time of posting. Actual compensation details will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. Zymo Research also offers competitive benefits and perks including: EAP Sessions Paid Sick Leave Complimentary fruit, snacks, and beverages Complimentary catered lunches on Thursdays Complimentary EV Charging Equal Employment Opportunity Employer: Zymo Research welcomes candidates of all backgrounds. These include sex, age, color, race, religion, marital status, national origin, ancestry, sexual orientation, gender, gender identity, gender expression, physical & mental disability, medical condition, genetic information, military and veteran status, or any other protected status as defined by federal, state, or local law. Location: Onsite - Zymo Research Headquarters - 2911 Dow Ave., Tustin, CA 92780 Disclaimer: At Zymo, we take the integrity of our hiring process seriously. Please be aware of fraudulent recruitment activities that may use our name to deceive job seekers. We will never ask for payment, sensitive personal information, or financial details during the recruitment process. All legitimate communications will come from an official Zymo or TriNet Hiring email address. If you are contacted by anyone claiming to represent us using a free email service (e.g., Gmail, Yahoo, Hotmail) or asking for payment, please treat this as fraudulent and report it immediately to *******************

Job DescriptionSalary: $18 - $20/hr Office Admin Intern (Part-Time Paid) We are looking for a reliable, paid part-time Office Administrator Intern. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Responsibilities: Coordinateoffice activities and operations to secure efficiency and compliance to company policies Manage agendas/travel arrangements/appointments etc. for the upper management Manage phone calls and correspondence (e-mail, letters, packages etc.) Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data Trackstocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Requirements: Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Qualifications in secretarial studies will be an advantage High school diploma; BSc/BA in office administration or relevant field ispreferred

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Are you an experienced Surgery Scheduler/ Administrative Assistant in San Diego, CA area looking for a new opportunity with a prestigious healthcare systems company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions - this is the position for you! More Insight of Daily Responsibilities: Coordinates & performs department/unit administrative activities including, but not limited to, storing, retrieving & integrating information for dissemination to staff, customers, clients, vendors, patients & families. Coordinates functions required to ensure smooth operations, plans & executes projects within scope of responsibility, & works with external, inter & intra departmental teams to support department/unit. Provides training & orientation for new staff & troubleshoots office technologies. Target Start Date: ASAP Shift: Monday-Friday, 8:30am-5:00pm Advantages of this Opportunity: Stable Company and Proven Track Record Competitive Compensation Why You Should Work For Us: HealthCare Support, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Interested in Being Considered? Interested in applying to this position? Please click the Apply Now or email resume to Qualifications H.S. Diploma,GED,or Equivalent · 2 Years of Experience as a medical scheduler · Typing and computer skills • EPIC experience • Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Additional Information Want More Information? • If you are interested in applying to this position, please click Apply button.

Primary Function The Administrative Clerk Intern assists with general office activities as determined and directed by the Director of Administration. Additionally, the Administrative Clerk Intern will be responsible for assisting the staff with general office duties including, but not limited to, data entry and filing. Essential responsibilities and duties may include, but are not limited to, the following: Performs office clerical duties in support of an assigned department or division Maintains a variety of files and records in assigned department; files in accordance with established filing system. Operates a variety of office equipment including copiers, postage meters, facsimile machines, and computers; input and retrieve data and text; organizes and maintains disk storage and filing. Performs related duties and responsibilities as required. Knowledge Principles and practices of filing and record keeping. Modern office procedures, methods and equipment including computers, copiers and scanners. English usage, spelling, grammar and punctuation. Skills Performing a variety of general clerical work. Maintaining a variety of files and records. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Experience and Training Guidelines Experience: Entry-level Taber Company is an equal opportunity employer.

The Administrative Support Assistant II supports the daily operations of the Department of Management Information Systems (MIS) and the Charles W. Lamden School of Accountancy within the Fowler College of Business. Serving as a first point of contact for students, faculty, and external partners, this role provides administrative and operational support to departmental leadership in a fast-paced academic environment. Key Responsibilities: Provide clerical, secretarial, and administrative support to the MIS Department and the Lamden School of Accountancy, supporting daily operations and departmental needs. Serve as a front-line point of contact by responding to phone, email, and in-person inquiries from students, faculty, and external stakeholders. Prepare, process, and maintain administrative documents, correspondence, records, and files with accuracy and confidentiality. Utilize standard office software and systems to support scheduling, communication, data tracking, and reporting. Apply independent judgment to interpret and follow university policies and procedures, referring complex issues as appropriate. Why Join Us? Be part of a respected academic unit within the Fowler College of Business at SDSU. Support faculty, students, and academic programs in a collaborative, service-oriented environment. Use and expand your administrative and organizational skills in a dynamic university setting. Work closely with department leadership and colleagues while managing varied and meaningful responsibilities. Join an institution committed to professionalism, excellence, and continuous learning. Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for telecommuting up to 1 day per week, following a training period during which on-site presence is required. Department Summary The Fowler College of Business (FCB) includes the Charles W. Lamden School of Accountancy and four academic departments: Finance, Management Information Systems, Management, and Marketing. FCB offers undergraduate and graduate degrees in business administration, as well as specialized master's programs. The college also hosts centers such as the Center for Student Success, Graduate Advising, the Partrick-Clayes Center for Career Development, the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence, and the Aztec Consulting Center, which advance its strategic initiatives. The Department of Management Information Systems prepares students to address global business challenges through expertise in information systems (IS) and supply-chain management (SCM). As firms increasingly rely on technology and worldwide networks, professionals with IS and SCM skills are in high demand. Career paths range from systems analysis, project management, and cybersecurity to executive roles such as CIO and COO, where aligning IT and business strategy is critical. The department's programs provide the knowledge and tools needed to succeed in these careers. For more information regarding the School of Accountancy, click here. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Excellent oral, written, and telephone communication skills, including a clear understanding of standard business communication formats. Proficiency with word processing and standard office software on PC-based systems, including Microsoft Office Suite. Knowledge of effective office practices and procedures, with the ability to interpret and carry out instructions accurately. Ability to learn new tasks quickly, work with minimal supervision, and complete assignments accurately and professionally. Ability to manage multiple priorities, work effectively under pressure, and remain productive amid frequent interruptions. Strong interpersonal skills, with the ability to work effectively with faculty, staff, students, and the public, including handling sensitive interactions. Experience performing more complex clerical or administrative work requiring independent judgment, accuracy, and attention to detail. Experience in an academic or similar organizational setting and/or multiple years of general office experience; familiarity with enterprise or campus administrative systems is preferred. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: CSUEU Salary Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 3 ($3,709) for highly qualified candidates. CSU Classification Salary Range: $3,565- $5,092 per month (Step 1 - Step 19). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by February 4, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at *****************.