Administrative coordinator jobs in Irondequoit, NY - 173 jobs

Duties Description Under the supervision of a higher-level maintenance/custodial position or the Superintendent/Manager, Maintenance Helpers perform various custodial and facilities maintenance responsibilities. They often are assigned to tasks and/or provide assistance with activities typical of a variety of trade specialties such as in the areas of carpentry, mechanical, electrical, motor equipment or painting. Such tasks involve the use of the tools and equipment of a trade under very specific instructions. On occasion, incumbents may operate motor vehicles and power-driven equipment. The work may require light, medium and heavy physical effort in cleaning and caring for a building(s) and adjacent grounds area. The position may report to state and/or federal supervisory personnel. Incumbents of this position are considered essential personnel. The position performs responsibilities in accordance with DMNA and labor agreement policies and procedures, and where applicable, requirements and standards of the National Guard Bureau (NGB) - current and as amended. The position may report to state and/or federal supervisory personnel. Responsibilities may include but are not limited to the following: • Perform general grounds maintenance tasks such as clearing sites, mowing lawns, cutting brush and wood, trimming and removing trees and shrubs, maintaining roads and sidewalks, snow and ice removal, collection/pick-up of trash and other obstructions from the building and surrounding areas. • Perform general facilities maintenance such as cleaning common areas, offices and restrooms, painting and moving furniture. • Maintains automotive equipment and other machinery. • Will perform various maintenance duties to ensure the overall facility operations are maintained to meet health and safety standards. • When applicable, the individual will assist with maintenance requirements for the Nonmilitary Use Program. • Will have limited utilization of computers for basic record keeping such as timesheets, work orders, calendaring, data entry, etc. • Periodic overtime may be required • Periodic travel may be required to other facilities; to attend training; or other requirements related to duties as needed. • Other job duties as assigned. • Incumbents of this position are considered essential personnel. Minimum Qualifications Applicants must be physically able to perform moderate to heavy physical labor. Work experience in maintenance, grounds work, construction, or other labor intensive work environment is preferred. Experience working independently with minimal supervision as well as preferred experience working with a crew on maintenance or construction type projects. AND Must possess a valid driver's license to operate a motor vehicle in the State of New York. May be required to acquire and maintain a military driver's license to operate military vehicles and equipment in accordance with NGB standards to include medical evaluation requirements - current and as amended. Must be at least 18 years of age. Must be able to read and write in English. Ability to work comfortably at heights such as climbing ladders, working on scaffolds, platforms and lifts. Ability to push, pull, lift and carry heavy objects and equipment (50+ lbs.). Ability to work in confined spaces in accordance with requirements. Ability to work outside in various temperatures and inclement weather for extended periods of time. Must be able to operate and maintain tools, machinery and equipment required for craft to which assigned. In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required. At all times, the employee MUST maintain minimum standards in accordance with current statutes, agency requirements and directives. Failure to do so will subject the individual to disciplinary action and/or termination. NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Management for any further information regarding the position requirements. Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service. Some positions may require additional credentials or a background check to verify your identity. Name State Human Resources Telephone ************ Fax ************ Email Address ****************************************** Address Street New York State Division of Military and Naval Affairs - State Human Resources Management 330 Old Niskayuna Road City Latham State NY Zip Code 12110 Notes on Applying To be considered for an interview, please submit your cover letter and resume to one of the following: BY E-MAIL (PREFERRED METHOD): Send to: ****************************************** Subject line to say: Job Title and Location BY MAIL: New York State Division of Military and Naval Affairs State Human Resources Management 330 Old Niskayuna Road Latham, New York 12110-3514 Attn: Classifications BY FAX: ************** Fax Cover sheet to say: Job Title and Location In your submission, please be sure to indicate which position and location you are applying to. Ensure to CLEARLY note how you meet the minimum qualifications for the position. Be sure to include any specific licenses and/or certification in a skilled trade. Vagueness and omissions will not be resolved in your favor. For questions, please reach out to State Human Resources at **************. This vacancy announcement will be posted until filled. Vacancy announcements can be closed 15 days after the original posting date listed below. ALL CANDIDATES WHO MEET THE MINIMUM QUALIFICATIONS WILL BE CONSIDERED FOR INTERVIEW TO EVALUATE THEIR QUALIFICATIONS, TRAINING AND EXPERIENCE IN RELATION TO THE DUTIES AND REQUIREMENTS OF THE POSITION.

Benefits: * Dental insurance * Health insurance * Paid time off We Offer * Compensation * Listed pay includes hourly base pay and performance bonuses. * Annual performance review with merit increase. * Benefits * Health, dental, vision, and pet insurance. * Paid time off. * Retirement plan with competitive company match. * Advancement * Internal promotions with ongoing paid professional development. * No degree is required. We offer a 4-week paid training program. * Perks * A typical schedule does not include weekends or late evenings. * Employee appreciation lunch at our favorite local spot. * Open door policy with the owner. A Day in the Life of an Office Coordinator * Manage delivery and service scheduling, maximizing customer service and efficiency of company resources. * Coordinate installations between the sales and service teams. Maintain equipment service schedules. * Follow up and manage service issues. * Cultivate relationships with customers, providing proactive service and addressing customers inquiries and complaints. * Maintain comprehensive records of customer interactions, scheduling issues, and service concerns. * Communicate scheduling changes internally and with affected customers. * Maintain the office calendar. Handle over-the-counter customer orders. Requirements * No degree or certification is required. Office, admin, or customer service experience is required. * High school diploma is required. * Moderate proficiency in Microsoft Word and Excel. Culligan - Overview * As the world's leading water experts, we deliver high-quality water solutions to residential, commercial, and industrial customers. * Culligan International offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. * We celebrate our employees by focusing on increasing pay, offering benefits, and providing opportunities for skills training. Culligan - Values * Serve Others * Put Relationships First * No Jerks We believe in Hiring Transparency-because your time and effort deserve respect. Here's what you can expect when you apply with us: * A phone call within 24 hours * An in-person interview within 48 hours * An offer letter-and lunch with the owner-within 7 days Compensation: $20.00 - $24.00 per hour About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities This position will support the Office of the Provost. Tasks include: * Provide administrative support to the Office of the Provost and ensure efficient day-to-day operations of the office * Screen incoming calls and receive visitors for the Office of the Provost. * Manage the budgets and expenses for the Office of the Provost, Faculty Development, Special Projects and manage the invoice and PO approval process. * Coordinate calendars for the Office of the Provost which includes scheduling appointments, assigning meeting rooms, and ensuring other necessary logistic arrangements are made. * Manage and respond to incoming emails in a timely and professional manner. * Manage communication workflows. * Manage expense reports. * Oversee budgets for faculty development. * Produce data reports and provide initial analysis as needed. * Provide support for the Faculty Load and Compensation (FLAC) system as needed. * Create and distribute surveys as requested. * Oversee website updates. * Oversee ordering of supplies and equipment as needed by the Office. * Maintain filing system for the Office of the Provost. * Provide Support for Special Projects (reserve venues, manage budgets, place catering orders, etc.). * Schedule travel arrangements for the Office of the Provost. * Other duties as assigned. Education / Experience Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in a higher education environment is highly desirable. Competencies / Skills * Excellent communication and interpersonal skills * Ability to work independently and be self-motivated * Excellent time management and organizational skills * Familiarity with Microsoft suite of products * Ability to problem solve * Manage sensitive data with discretion and integrity * Familiarity with Qualtrix (preferred) * Familiarity with Banner (preferred Physical Demands * Ability to remain in a stationary position for extended periods (e.g., sitting at a desk, working on a computer). * Ability to communicate clearly and effectively in person, by phone, and via email. * Occasional lifting or moving of items up to 10-20 pounds (e.g., office supplies, files). * Ability to navigate office environment, including walking short distances and bending or reaching as needed. Supervision of Employees None Work Environment Traditional office environment Equipment to be Used Computers and peripherals, copier, printer, telephone, A/V equipment Job Type Full-time Work Hours Typically 8:30-4:30 with infrequent support for evening/weekend events Full time/12 month/35 hours weekly Special Conditions for Eligibility Minimum Number of References Requested 2 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location FLSA Non-Exempt Salary / Hourly Range $25.50-$30.00 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00777P Desired Start Date 03/01/2026 Open Date Open Until Filled Yes Special Instructions to Applicant

Provides comprehensive administrative support for the Snowsports School. Duties include, but are not limited to, snowsports office administration, staff onboarding, scheduling, payroll submission, and other administrative duties as they arrive. Responsibilities: Assist the Snowsports Director in day-to-day operations to meet staff and guests needs Assist with hiring, and responsible for onboarding new and returning staff Coordinate interviews, employee orientation and trainings Oversee staff scheduling for season long and daily lesson programs Responsible for verifying payroll time cards for Snowsports School staff and submitting for payroll processing Manage distribution of information to staff for clinic dates and sign-ups Maintains recordkeeping for various manuals, training logs, staff certifications, etc. Assist the Snowsports Director in upholding the staff to program policies and procedures Communicate effectively with Director, Supervisors, and Snowsports Staff Answers and routes telephone inquiries. Must have a good working knowledge of the company's products, policies, and services Book private lesson requests from guests and assign staff Updates and distributes department calendars and schedules Ensures that office equipment is properly stocked and operating efficiently Assists in maintaining a clean office environment. Keeps work area clean and organized. Performs other administrative duties and assists other roles withing the department in a team-oriented fashion as necessary Requirements: Requirements Qualifications: 18 years of age or older and prior work experience Must have excellent verbal and written communication skills Professional individual with superior organizational skills Ability to remain focused and organized in a busy environment Detail oriented and proficient in Microsoft Office applications Prior experience as an instructor in a PSIA-AASI Member School Level 1 PSIA or AASI certification preferred, but not required Hours: Hours of employment are dependent on business demands Must have weekend and evening availability and flexible weekday availability Expected pay range is $18.00 to $20.00 per hour

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: Schedule biopsies and MRIs Check Mammography and ultrasound schedules and requisitions for accuracy Respond to requests and questions efficiently, effectively, and in a positive fashion Remain aware of appointment delays and changes to schedules Communicate with patients, referring physicians, etc. professionally over the phone Obtain and follow up on Pathology reports Call stat reports Obtain prior imaging and ensure the images are moved into our system Obtain patient information and conduct interviews needed to schedule biopsies Administrative duties; charts, files, etc. Other tasks to support the Radiologists when they are reading images You Are: Experienced in a healthcare setting Knowledgeable of computers and Microsoft Office software Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: Intermediate computer skills Effective organizational skills and attention to detail A high-level of integrity, confidentiality, and business ethics Medical terminology knowledge Recent work experience in a medical/radiology office (preferred) We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.

Part-time Description We're looking for an energetic, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success. This part-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Here is a summary of the benefits we offer: 401k Retirement Plan with Company Match Paid Time Off Paid Holidays Annually Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team. Contact us now to learn more about this great opportunity! Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member. Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners. Requirements Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must be able to communicate in Spanish (verbal and written) with residents. Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis. Salary Description $17.00, pending experience

At Thompson, your organizational talents directly support our clinical leadership-and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow. Schedule: Full time, days. Pay Range: $20.00-$25.00, based on experience. Comprehensive benefits: Medical, dental, vision; retirement plan with matching; free parking. Tuition reimbursement up to $6,000/year. Four weeks paid time off plus wellness resources-onsite gym, Zen Room, biometric screenings, Success coaches. A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount. Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track-and that our leadership team can focus on strategic priorities. Key Responsibilities: High-Level Meeting & Calendar Management - Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council). - Prepare agendas, take and distribute detailed minutes, and track follow-up action items. Executive Support & Back-Up Coverage - Step in for the Executive Assistant when needed, maintaining continuity in daily operations. Event Coordination & Departmental Celebrations - Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery. - Assist with budget tracking, vendor selection, and on-site logistics. Professional Development Tracking Process Improvement & Daily Operations - Identify opportunities to streamline administrative workflows-whether through template creation, automation, or revised standard operating procedures. - Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention. Qualifications: AAS in Secretarial Sciences or equivalent experience. 1-3 years' administrative support in a hospital or clinical environment. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications. Working knowledge of medical/nursing terminology-enough to navigate policy documents and clinical schedules. Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball. Discretion and professionalism in handling sensitive patient and staff information. A proactive mindset: you anticipate needs, offer solutions, and follow through to completion. Pay Range: $20.00-$25.00 Starting Rate: Based on Experience Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.

Benefits: Dental insurance Health insurance Paid time off We Offer Compensation Listed pay includes hourly base pay and performance bonuses. Annual performance review with merit increase. Benefits Health, dental, vision, and pet insurance. Paid time off. Retirement plan with competitive company match. Advancement Internal promotions with ongoing paid professional development. No degree is required. We offer a 4-week paid training program. Perks A typical schedule does not include weekends or late evenings. Employee appreciation lunch at our favorite local spot. Open door policy with the owner. A Day in the Life of an Office Coordinator Manage delivery and service scheduling, maximizing customer service and efficiency of company resources. Coordinate installations between the sales and service teams. Maintain equipment service schedules. Follow up and manage service issues. Cultivate relationships with customers, providing proactive service and addressing customers inquiries and complaints. Maintain comprehensive records of customer interactions, scheduling issues, and service concerns. Communicate scheduling changes internally and with affected customers. Maintain the office calendar. Handle over-the-counter customer orders. Requirements No degree or certification is required. Office, admin, or customer service experience is required. High school diploma is required. Moderate proficiency in Microsoft Word and Excel. Culligan - Overview As the world's leading water experts, we deliver high-quality water solutions to residential, commercial, and industrial customers. Culligan International offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. We celebrate our employees by focusing on increasing pay, offering benefits, and providing opportunities for skills training. Culligan - Values Serve Others Put Relationships First No Jerks We believe in Hiring Transparency-because your time and effort deserve respect. Here's what you can expect when you apply with us: A phone call within 24 hours An in-person interview within 48 hours An offer letter-and lunch with the owner-within 7 days Compensation: $20.00 - $24.00 per hour About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.

Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The primary responsibilities of this job are to manage the paperwork flow of the business, file and maintain all pertinent documents, and provide business information to customers and staff as requested. Milton Rents offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under our reputation for excellence. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton Rents can meet your needs! We offer excellent benefits and supply you with the tools you need to maximize your potential. Pay: $17-20 per hour (based on education and experience) Hours: Monday-Friday, 8am-5pm Benefits include: * Paid Time Off + 8 company paid holidays * Medical, Dental and Vision insurance options for Employee and Family * Disability & Life Insurance Packages * Competitive Retirement Plan * Tuition Reimbursement - available to FT employees with 1 year+ of service * Employee Assistance program (EAP) * Additional supplemental offerings and discount programs * Employee Referral Program Responsibilities * Office supply ordering * Daily filing and organization of paperwork * Daily bank run and post office run * Maintaining Customer insurance records * Maintaining Vendor/subcontractor insurance files * Any errands needed from management * Assist with department mailings * Taking customer phone payments * Any miscellaneous accounting data entry Qualifications * Excellent phone, verbal and written skills * Working knowledge of office equipment such as computers, copiers, fax machine * Working knowledge of Microsoft Word and Excel Preferred Education and Experience * A high-school diploma or Grade Equivalency Diploma (GED) is required for this job * Two years of experience in an office/clerical position This job description is not intended to be all-inclusive. Your supervisor may request and assign similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. A background check and drug test are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

The Arc Ontario Administrative Assistant Salary: $18.00 - $19.17 Position Overview: The Administrative Assistant for the Day Services program provides vital administrative and clerical support to the Director, Day Services, as well as management and site staff. This position involves maintaining confidentiality, handling office tasks such as record-keeping, scheduling, and correspondence, and ensuring the smooth operation of the program. The role requires professional communication with families, participants, staff, and external service providers, both in person and through various forms of correspondence. The Administrative Assistant plays a key role in managing daily attendance records, office supplies, and clerical support, contributing to the overall efficiency and success of the Day Services program. Work Location: Canandaigua, NY Schedule: 8-12 M-F; Flexibility in schedule required to meet agency needs As a team member at The Arc Ontario, you will receive... Health and retirement benefits Paid time off Sick Time Growth potential/Opportunity for advancement within my agency Educational Assistance Employee Assistance Program Access to a Fitness Center in the Main Facility Pay on Demand Free Telehealth with EZaccessMD Emergency Assistance Funding And more Our Culture Investing in our staff while thriving in a flexible and fun work environment! The Arc Ontario Story: Founded in 1954 we believe that All individuals with disabilities or other challenges are one with their community. Responsibilities Performs typing, word processing, copying and filing services for program management, including, but not limited to, billing compliance, correspondence, budgetary documents, personnel-related memos, program policies and procedures manual, plans of correction, record keeping forms, etc. Generates written drafts of correspondence, as requested. Upon occasion, transcribes recorded reports generated by staff and consultants. Maintains records at the request of program management, including, but not limited to, all attendance records, supply usage, and staff call-ins. Maintains accurate daily participant attendance database, as the basis for program billing for Day Service programs. Works with other program management staff to ensure the accurate and timely submission of the program attendance. Acts as primary receptionist for the Eberhardt Center, answering and screening incoming telephone calls, connecting calls to the appropriate staff/voicemail. Greets and directs all visitors to their appropriate destination. Maintains all sign in/out documentation insuring all visitors are registered before leaving the reception area. Requirements High school diploma preferred and three years of experience in business, customer service, sales, marketing or a related field. Excellent communication and computer skills required. Working knowledge of word processing, databases, and spreadsheets, preferably Microsoft Suite (Word, PowerPoint, Publisher, Excel and Access). The Arc Ontario is an equal opportunity employer and is committed to creating an inclusive and diverse workplace. The Arc Ontario does not discriminate in hiring or employment on the basis of any characteristic protected by local, state, or federal laws.

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

Benefits: 401(k) matching Bonus based on performance Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Vision insurance Benefits & Perks Opportunity for growth within a small, fast-paced company Flexible scheduling options Competitive compensation Job Summary We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY. This role is integral to the smooth operation of our legal support services. As the Service Department Administrator, you will manage key administrative functions related to process serving. Responsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. Key Responsibilities Accurately enter case-specific information and documentation into proprietary software Organize, maintain, and prepare case files for internal and external review Generate and review affidavits of service in accordance with legal standards Provide cross-departmental administrative support as needed Communicate effectively with clients and process servers to facilitate service completion Perform skip tracing to locate individuals as required Review internal documentation to ensure accuracy and completeness Prepare and issue client invoices upon completion of services Compensation: $18.00 per hour About Us All New York Process Servers is dedicated to being the performance leader in efficiency, accuracy and communication. Every service is placed in our database and reviewed for accuracy prior to being sent to the field.

of Office Admin is primarily responsible for performing all aspects of office management and customer contact to ensure smooth and efficient operation of the office, and helping in some other client document preparation and service tasks. The job also entails preparing financial filings , for which training will be provided . This position will report to a senior manager. The key elements of job description are: • Administrative help • Handle phone calls • Respond to emails • Edit and clean up Word documents • Client financial filings (training will be provided) • Miscellaneous tasks (training will be provided) • Long-term position • 25 to 30 hours/week • Some flextime • Excellent learning and growth opportunities This is a part-time position and does not offer health benefits . Qualifications • Associate or Bachelors d egree (Business/Accounting preferred) • English skills (speaking / listening / writing) • Ability to sit at desk and work with computer in quiet environment • Attention to detail • Expertise in Microsoft Word (required) • Computer skills and understanding of basic accounting (a big plus) Additional Information Starting date is as soon as possible . All your information will be kept confidential according to EEO guid elines.

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Executive Support Administrator This is a part-time position with flexible M-F schedule ranging 16-24 hours per week. Reports To: Executive Vice President Classification: hourly, non-exempt Department: Administrative GENERAL STATEMENTOF DUTIES: This position serves as an administrative support resource for the Executive Vice President and operations leaders. Responsibilities include general correspondence & presentation materials, coordination of travel reservations and itineraries, visitor meeting arrangements, internal communications, facilitating the donation request and fulfillment process and product sample coordination when requested. Also coordinates/supports company events and/or celebrations including administration of the team member service award program. Utilizes MS Excel to create and enhance reporting to support Executive Vice President, operations leaders and corporate teams. Manages various 2035 corporate sustainability goal teams, including associated reporting. Support the production of safe, high-quality products and team member safety. Essential Duties include, but are not limited to: Prepare general correspondence and maintain electronic and paper filing systems Proactively seek out ways to streamline administrative processes. Anticipates needs, gathers information, and offers assistance/recommend solutions whenever a need arises. Plan & organize meetings and special events including reservation and invitations, agendas, refreshments, internal announcements, and clean-up. Coordinate schedules, appointments, travel itineraries and plant tours; assemble and distribute materials in advance. Assist with presentations content and design. Keeps up to date with company technology to support uninterrupted workflow and successful meeting presentation needs. Coordinates EVP's community/volunteerism commitments. Coordinates Ice Cream 101 class meeting times, updates curriculum as needed, prepares class binders and graduation certificates. Serve as an internal liaison for corporate charitable events and fundraisers; promote internally, solicit volunteers, coordinate product, cash, equipment, and ad support. Oversee the donation request and fulfillment process for team members and 501(c)(3) organizations. Serve as primary intake and evaluator, review and research requests, and present recommendations to the Community Support Team. Communicate decisions, fulfill approved requests, and track details for periodic performance reporting. Acts as lead/program manager for corporate teams such as the 2035 Community Support, Waste and Water teams. Performs similar functions for ad hoc and shorter term ( Actively participates on cross-functional teams such as Community Returns, The Good Stuff Crew, Corporate Communications). Utilizes technical skills and expertise to create and manage Excel spreadsheets, including data trending and graphical representation of performance. Pulls and assimilates Consumer Affairs data into monthly report package; distributes same after leader approval. Updates and maintains reporting workbook. Create corporate communications as needed; distribute through internal communication channels including digital display TV, Viva Engage and Outlook. Administer the company service awards and retirement celebration program eligibility, selection of gift options, ordering, budget tracking, and distribution of gifts. Seek to improve the program as opportunities present and are approved. Process product sample requests to include ordering, packing and shipping. Complete training seminar, webinar, meeting registration & arrangements. Provide back-up coverage for other administrative support when needed. Performs other related duties and projects as assigned. Minimum Qualifications Associates degree, Bachelors degree preferred. 2 years professional work experience in an administrative support, operations, or project/program management role. Proficiency with MS Office products including Word, Excel, Power Point and Outlook Job Requirements Ability to handle sensitive materials and confidential information with discretion and tact. Strong customer service skills; appreciation of servicing the internal and external customers. Excellent interpersonal skills to establish and maintain effective working relationships with leaders, team members, and outside contacts; shares ideas and feedback in a constructive and positive manner, listening to and objectively considering ideas and suggestions from others. Excellent written and verbal communication skills. Capable of effectively organizing and managing several projects concurrently; prioritizes work assignments and completes work in a timely and accurate manner. Demonstrates sound independent judgment. Expected hourly pay rate $20.00 - 24.00, commensurate with experience level. Perry's Ice Cream is an Equal Opportunity Employer and drug free facility.

Provides comprehensive administrative support for the Snowsports School. Duties include, but are not limited to, snowsports office administration, staff onboarding, scheduling, payroll submission, and other administrative duties as they arrive. Responsibilities: Assist the Snowsports Director in day-to-day operations to meet staff and guests needs Assist with hiring, and responsible for onboarding new and returning staff Coordinate interviews, employee orientation and trainings Oversee staff scheduling for season long and daily lesson programs Responsible for verifying payroll time cards for Snowsports School staff and submitting for payroll processing Manage distribution of information to staff for clinic dates and sign-ups Maintains recordkeeping for various manuals, training logs, staff certifications, etc. Assist the Snowsports Director in upholding the staff to program policies and procedures Communicate effectively with Director, Supervisors, and Snowsports Staff Answers and routes telephone inquiries. Must have a good working knowledge of the company's products, policies, and services Book private lesson requests from guests and assign staff Updates and distributes department calendars and schedules Ensures that office equipment is properly stocked and operating efficiently Assists in maintaining a clean office environment. Keeps work area clean and organized. Performs other administrative duties and assists other roles withing the department in a team-oriented fashion as necessary Requirements Requirements Qualifications: 18 years of age or older and prior work experience Must have excellent verbal and written communication skills Professional individual with superior organizational skills Ability to remain focused and organized in a busy environment Detail oriented and proficient in Microsoft Office applications Prior experience as an instructor in a PSIA-AASI Member School Level 1 PSIA or AASI certification preferred, but not required Hours: Hours of employment are dependent on business demands Must have weekend and evening availability and flexible weekday availability Expected pay range is $18.00 to $20.00 per hour

Job DescriptionDescription: We're looking for an energetic, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success. This part-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Here is a summary of the benefits we offer: 401k Retirement Plan with Company Match Paid Time Off Paid Holidays Annually Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team. Contact us now to learn more about this great opportunity! Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member. Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners. Requirements: Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must be able to communicate in Spanish (verbal and written) with residents. Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.