Administrative coordinator jobs in Midwest City, OK

* 493274 * Langston * OFFICE OF PRESIDENT (LU) * Staff Full-time * Opening on: Oct 9 2025 * Office of President (LU) * Bachelor's degree Add to favorites Favorited View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $34,000 - $39,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position This position plays a key role in supporting the daily operations of the Office of the President. The Administrative Support Specialist ensures the smooth functioning of the office by providing professional administrative assistance and serving as a key resource to internal and external stakeholders. This role is responsible for opening the office each day, greeting and directing visitors, and coordinating general office functions. The position requires a high level of discretion and professionalism in handling sensitive and confidential information related to Human Resources, Fiscal, and University Business Operations. Duties and Responsibilities: * Open and prepare the office each morning and maintain a welcoming, organized and efficient environment. * Serve as the first point of contact for visitors, students, faculty, staff and external stakeholders, providing courteous and professional service. * Prepare and maintain the conference room for all meetings conducted within the Office of the President, ensuring it is organized, always equipped and presentable. * Provide supervision and guidance to student employees assigned to the Office of the President, including managing their work schedules and approving electronic timesheet. * Process and distribute incoming mail by collecting, opening, sorting and routing it appropriately. * Maintain supply inventory, including but not limited to nameplates, branded materials, and other office supplies; place orders as needed. * Processing invoices and managing procurement activities. * Outgoing mail. * Coordinate equipment service requests. * Submit work orders for room usage within the building, including requests for cleaning, room set-up and takedown, and necessary repairs. * Reconcile purchasing documents and maintaining accurate records for auditing and tracking purposes. * Assist with catering orders. * File and maintain a comprehensive filing system for both active and inactive documents. * Retrieve and provide requested information from files to support staff within the Office of the President. * Prepare welcome materials. * Prepare invite letters. * Prepare credential packages. * Assist with special projects assigned by the supervisor, including collecting data for reports, drafting correspondence and preparing presentations or publications as needed. * Perform additional duties as assigned to support the overall operations and objectives of the Office of the President. Required Qualifications * Bachelor's * Bachelor's degree from an accredited institution (degree must be conferred on or before agreed upon start date) * Candidates must have relevant, extended experience related to office management within the last five years of employment for full consideration * At least five years of experience as an administrative assistant, administrative specialist, office manager, or related position Skills, Proficiencies, and/or Knowledge: * Strong organizational, communication, and interpersonal skills * Ability to work effectively in a diverse community serving students, faculty, administrators, and external stakeholders such as alumni, legislators, vendors, and state and federal agencies * Ability to work well under pressure, manage multiple projects simultaneously, and meet deadlines * Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Adobe, etc.) Preferred Qualifications * Experience with the SciQuest/OK Corral procurement platform * Prior administrative experience in a higher education or executive-level office * Demonstrated ability to work with sensitive or confidential materials in a professional setting Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Assistant I -1307 Langston VP OPERATIONS (LU) Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=adcfad3525044cc263f2eaac6b3f6ad5&postfix=2_0">

Job DescriptionSalary: $20.00 - $24.00 The Housing Administrative Coordinator will understand and model the mission of NSO. The Housing Administrative Coordinator will understand and practice NSOs policy on confidentiality in respect to all NSO information. The Housing Administrative Coordinator will exhibit professional behavior in all facets of work at NSO. The Housing Administrative Coordinator will exhibit teamwork with all NSO staff. The Housing Administrative Coordinator is a hybrid role bringing both detailed administrative tracking, support, and supervision of housing program-related matters and direct case management to mothers in NSOs Transitional Housing Program. ESSENTIAL FUNCTIONS: Housing Assistant: Assist with direct supervision of all staff in the Housing Department. Supervision includes but is not limited to conducting regular supervisor/department meetings; mentoring and coaching staff and providing training and professional development opportunities. Assist with fostering a collaborative and client-centered approach among staff. Responsible for the data management and quality control of the HMIS and CTRAX database. Review client files to ensure case management plans address identified needs, are up-to-date and that data quality is maintained. Assist the Grant Writer by collecting, organizing, and submitting program data for grant applications and reports Assist with addressing tenant concerns and ensure fair housing practices. Maintain professional verbal and written communication with the client, Case Managers, service providers, and support personnel. Collect program fees for all Housing properties. Assist with reports designed to track outcomes and ensure compliance within guidelines of the agency as well as key funding organizations such as Oklahoma Housing Authority, HUD, OHFA, United Way, Regional Food Bank, and other public/governmental or private foundations as required. Be available and responsive to clients and authorized service providers/family members. Identify opportunities for housing advocacy and collaborate with the Housing Director in pursuing them. Provide crisis intervention and problem-solving support when urgent housing-related issues arise. Assist in the orientation process for new clients entering housing programs, including reviewing program expectations, rights, and responsibilities. Provide coverage and support during housing inspections, move-ins, and lease signings to ensure a smooth process for clients. Will occasionally work at other NSO properties for coverage and services to clients. Work with the Transportation Coordinator to coordinate transportation for housing residents and clients. Complete inventory and shopping for groceries/supplies for the PD Weekly Market. Schedule and coordinate life skill classes to clients in transitional living programs. Always ensure HIPPAA compliance. Perform other tasks as requested to support NSO housing programs. Marthas House and Gatewood Case Manager: Create, maintain, and support individual case plans for client self-sufficiency and success, including case coordination and case plan implementation. Explain program rules, policies, and regulations to clients. Create and maintain accuracy of client files with all necessary supporting documentation in a timely manner; close client files within established timelines as transitions occur. Meet with clients of the MH/GW program weekly to support and document progress on case plan. Conduct room inspections every week; provide clients with inspection reports stating pass/fail and comment as needed, log results in each client file. Conduct weekly property inspections of the entire facility Work with residents and other staff members to maintain safety, cleanliness, and overall appearance of interior of facility. Assign, schedule, and supervise clients weekly building upkeep chores. Complete the requested statistics, weekly capacity reports, and monthly reports within established timelines. Participate in Housing Department rotation of On-Call status. This requires being On Call in the evenings and on weekends for a period of two weeks, usually five times per year. Report success stories to Communications Department in a timely manner. Monitor and ensure compliance with visitor policies and procedures. Promote the organization by actively participating in tours and presentations. Report all property maintenance needs through Maintenance tracking software. Ensure property is well maintained and tour ready. Submit all purchase orders for food, and supplies needed to the Housing Director. JOB REQUIREMENTS: Applicants may have an associates degree, preferred education in social work, human services or education. Two years or more experience working with the homeless preferred, with a minimum of one-year experience in human services field, homeless services, or residential programming preferred; a bachelors level degree in lieu of stated minimum field-specific required work experience may be considered. The ability to pass distracted driving course. Must have access to reliable transportation for participation in the Housing On Call Program. Valid drivers license and auto insurance in the amounts of $100,000 Bodily Injury Liability, $300,000 Bodily Injury Liability per Accident and $100,000 Property Damage. Clearance of background check, motor vehicle report and drug screen. This is a Safety Sensitive Position and therefore is not subject to the protections of the Oklahoma Medical Marijuana and Patient Protection Act. SKILLS AND ABILITIES REQUIRED: Knowledge of affordable housing/housing issues faced by homeless individuals. Active listening skills/commitment to fully understand the clients point of view. Requires the ability to work independently. Detail orientated. Strong organizational skills. Requires clear, oral, and written communication skills. Ability to communicate difficult and complex housing choices to clients who possess a range of listening and processing challenges. Possess strong interpersonal skills and have excellent client care services. Ability to maintain a non-judgment, non-reactionary, and non-defensive communication style during challenging discussions. Exceptional personal skills that permit the candidate to work with a diverse community and build collaborative relationships with a variety of community stakeholders. Critical thinking skills that enable the candidate to make sound judgments in developing and time-sensitive situations. Ability to responsibly prioritize competing tasks and handle multiple tasks simultaneously but also follow through in a timely manner. Capacity to follow NSOs record-keeping/reporting protocols. WORKING CONDITIONS: Most of the time spent in this position is in a well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation. This job requires moderate physical activity performing in a primarily administrative nature. Occasional periods of high stress. Position is full-time or up to 40 hours per week. The position is based at NSO Marthas House facility but may be required to work from other housing properties at times. Regular work schedule: Regular work schedule will include one to two evenings per week. An occasional weekend will be required, as will participation in the rotation of NSOs Housing On-Call Program. Regular hours are generally 40 hours per week. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

ACADEMIC AFFAIRS ANNOUNCES AN OPENING IN THE HEALTH SCIENCES DIVISION Administrative Support Specialist, Dental Hygiene (10 Months) Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondences submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: December 12, 2025 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on November 7, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799

Administrative InternDepartment:AdministrationJob Description: General Description: Through immersive education, hands-on experience, and close mentorship, interns are exposed to a variety of learning opportunities. Interns contribute to OU Health via project work, utilizing and developing their knowledge, skills, abilities, and networks. This is a 10-week internship at 40 hours per week. Essential Responsibilities: Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. Shadows areas of administration and professional units of the hospital to gain an understanding of policies and procedures within hospital administration and individual departments. Attends and participates in meetings of administrative staff or other hospital committees. Assists in the completion of tasks and activities in support of hospital administrative activities. Completes designated, business-focused project work to contribute to the company's success and prepare for work following graduation. Presents work and outcomes to hospital leadership. Prepares reports and/or maintains records for assigned projects. Engages with internal and external customers and stakeholders to complete work and provide appropriate service. Provides suggestions to management for improving service and processes. Works independently under direction from leadership. General Responsibilities: Performs other duties as assigned. Minimum Qualifications: Education: Enrolled in an accredited university Master's Degree program in Hospital Administration (MHA), Public Health (MPH), Business Administration (MBA) or related degree program. Experience: N/A License(s)/Certification(s)/Registration(s) Required: N/A Knowledge, Skills and Abilities: Knowledge of the principles and practices of hospital administration. Familiar with managerial techniques of office procedures, business communications and/or public relations. Good interpersonal skills that allow for integrated team work with hospital staff and the general public. Excellent verbal and written communication and presentation skills. Ability to evaluate and analyze situations and take an appropriate course of action. Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

BOB HOWARD TOYOTA is part of fast growing Group 1 Automotive, a leader in automotive retail and we are looking to add qualified SERVICE CASHIER to our team. Group 1 is a Fortune 250 company that offers a team environment, great benefits and ongoing training and support for its associates. If you are in alignment with our values of integrity, transparency, professionalism, teamwork and respect - now might be the time for you to accelerate your career as part of the best company in automotive retail. Apply today or refer a qualified friend. In addition to competitive pay, we offer our associates the following benefits: * Health, Dental, Vision, Life, and Disability insurance * 401(k) plan with company match * Paid Time-Off * Employee Stock Purchase Plan * Employee Vehicle Purchase Program * Professional work environment, with job training and advancement opportunities Responsibilities * Thoroughly inspect every service repair order and/or parts invoice for proper completion, legibility and accuracy. * Transfer the appropriate information from each repair order hardcopy to the soft copies (reconcile the repair orders). * Calculate the material (or shop supplies) charge applicable for each repair order. * Accurately calculate the total retail price for parts, fluids, material, or shop supplies, labor and taxes and enter them in the appropriate spaces on the repair order. * Additional adminstrative duties may be assigned Qualifications * Outstanding communication skills both verbal and written. * Professional appearance and outstanding work ethic. * Great attitude with a high-energy personality. * Superior customer service skills. * Self-starter and self-motivated. * Ability to work well in a process-driven environment. * All applicants must pass pre-employment testing to include: background checks, MVR, and drug testing in order to qualify for employment* Group 1 Automotive is an Equal Employment Opportunity employer and participates in E-Verify

The position includes administrative support, telephone answering, document scanning, and occasional courthouse errands.Responsibilities: Answer and direct incoming phone calls in a professional and courteous manner. Greet clients and visitors, ensuring they feel welcome and attended to. Handle incoming and outgoing mail and deliveries. Scan, label, and electronically file legal documents and correspondence. Maintain a clean and organized reception and common area. Perform light clerical duties such as copying, filing, and data entry. Coordinate with attorneys and legal staff to support daily office operations. Occasionally run errands to the courthouse or other local offices as needed. Supervisory Responsibilities This job has no supervisory responsibilities. Competencies To perform the job successfully, an individual should demonstrate the following competencies : Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Judgement - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Works quickly. Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED) and one to three months related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software. Certificates, Licenses, Registrations Current and valid driver's license. Other Skills and Abilities Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment. Telephone and typing skills required. Attention to detail is essential. Worker is expected to maintain regular attendance. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The worker is regularly in a typical office environment and is not subject to adverse environmental conditions. The noise level in the work environment is usually moderate. *Oklahoma Farm Bureau & Affiliated Companies is an Equal Opportunity Employer*

DUTIES AND RESPONSIBILITIES Prepare and review documents in accordance with the Freedom of Information Act (FOIA) and Privacy Act (PA) Process and document FOIA and PA requests to an organization's records Interpret regulations, agency enforcement codes, and organizational policies regarding release of agency documents Ensure released materials do not contain personal identifiers or directly or indirectly reveal trade secrets and other information exempted under the applicable statutes Review completed requests for appropriateness of materials to be or not to be released Make redactions as needed before release Compose response letters, clarify requests, negotiate additional response time, and make recommendations on fees and fee waivers Coordinate with program offices on conducting searches for responsive documents Negotiate with submitters of records, and with requestors of those records, to clarify requests in order to make release determinations or recommendations Review and understand US government and FAA handling, protection, review, and release processes and procedures of Controlled Unclassified Information (CUI), Personal Identifiable Information (PII), and Personal Health Information (PHI) Regular cyclical report generation in order to review FOIA processing and application of Business Process Improvement measures, Requirements QUALIFICATIONS AND REQUIREMENTS Ability to obtain a public trust clearance Bachelor's Degree in an information management related field or equivalent combination of education and/or experience Knowledge of the nine (9) FOIA Disclosure Exemptions and FOIA processing procedures PREFERRED SKILLS Knowledge and proficiency of Microsoft Office Suite and FOIAXpress Demonstrate strong analytical skills, reading comprehension, and attention to detail Ability to multi-task, work in a team environment, and adjust to established work patterns and processes as required Possess exceptional leadership and communication skills (both oral and written

The Administrative Assistant is primarily responsible for supporting the team leaders of Digital Product Engineering, Rock, Interactive, and Data Insights by managing key operational functions across the Digital Product team. This role helps maintain a consistent operating rhythm, provides logistical support, and ensures the excellence of our shared work environment. The Administrative Assistant plays a critical role in advancing the team's strategy through practical execution and team support. This role (operationally) supports the team's direction, initiatives, and ministry efforts to achieve outcomes that further Life.Church's mission and reach people for Christ. At Life.Church, we exist to lead people to become fully devoted followers of Christ. It's been our mission since 1996 and has guided us every day. Leading people isn't just an expectation; it's a necessity. It's a cornerstone of our culture. That's why we're always seeking leaders-leaders like you-to bring your skills to life. We are one church meeting in multiple locations, and we want to help you become the person God made you to be.What You'll Do Manage calendars and meeting logistics for team leaders as needed, ensuring alignment with team and organizational priorities. Provide support for meeting preparation and follow-ups, presentation development, phone and video interview scheduling and final interview hosting. Partner with team leaders to maintain alignment with the Digital Product operating cadence (weekly huddles, planning sessions, and monthly updates). Represent team leaders in cross-functional meetings, capturing key insights and next steps. Serve as the primary owner for planning and executing team events for Interactive, Rock, Data Insights, and Digital Product Engineering, including but not limited to team offsite meetings, milestone celebrations (birthdays, anniversaries, etc.), and cross-team events and meetings. Collaborate with team leaders, the Director of Digital Product, and the Senior Central Team Leader to ensure events support team culture and engagement. Coordinate group travel, meeting logistics, and volunteer support as needed. Own the management of the physical office space, including supplies, shared tools, and environment upkeep. Manage the office budget in partnership with the Director of Digital Product. Ensure the office environment reflects Life.Church values and supports team productivity and connection. Skills Needed to Succeed Ability to self-motivate, make independent decisions, and solve problems with innovation Effective at multi-tasking and time management to meet strict deadlines while remaining flexible and open to change Excellent verbal, written, and interpersonal communication skills to clearly explain complicated processes and foster partnerships Effective at project management, including process and organizational management to coordinate, structure, and provide vision to projects Ability to maintain flexibility, adaptability, and be detail-oriented to manage shifting priorities while maintaining accuracy, efficiency, and a strong focus on quality outcomes Bachelor's Degree in Business Administration, Project Management, or a related field preferred 1-3 years of experience in operations, events, or administrative leadership, preferably within a digital or technology-focused environment Benefits We Offer・ Paid parental leave, including maternity, paternity, and adoption leave.・ Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons. ・ Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health. ・ Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase. ・ Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.・ Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.・ Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn't stop there-the more years on staff, the greater the investment! ・ $160 annually in development dollars for team members to invest in their professional growth. ・ Casual dress and work environment.・ And much more! Our Beliefs, Culture, and Commitment to DiversityAt Life.Church, every staff member, and intern is a minister and is expected to engage in the church's ministry fully. We consider ministry readiness and an individual's capacity to represent Life.Church's beliefs as a minister during the selection process for all staff and intern positions. An essential function within every position held by a staff member or intern at Life.Church is to uphold and represent the beliefs of Life.Church. Learn more about what we believe at Life.Church. While we unite around our mission, we know unity doesn't mean uniformity. Our calling is too great, and our mission is too important not to be intentional about strengthening our team through diversity. We know that diverse perspectives in race, ethnicity, background, age, and gender are essential to reaching the world for Christ. To learn more about how we strengthen our team through diversity, visit our careers page. All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.

Job DescriptionDescription: Performs scheduling duties for all field agents and performs a wide range of administrative and office support activities for the Rental Assistance Director and managers to facilitate efficient operation of the team. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned . Provide exceptional customer service to all external and internal customers. Create and maintain weekly schedules for field agents Coordinate landlord meetings and outreach events. Review inspection schedules and ensure timely follow-up on missed or re-inspections. Provide support to field agents, including relaying changes in scheduling and client information. Assist in resolving customer complaints or scheduling issues in timely, professional manner. Answer phones, respond to e-mail inquiries, and direct calls or messages to the appropriate personnel. Ensure timely documentation of inspection. Communicate with clients to confirm appointments, reschedule when necessary, and provide scheduling updates. Maintain electronic and hard copy filing system. Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Maintain and distribute office supply inventory. Serve as switchboard back-up. Assist with special projects related to inspections and related tasks. Requirements: EDUCATION and/or EXPERIENCE Education and Experience requirements consist of an associate degree or two years of college and two years of relevant work experience; OR four years of technical clerical, administrative, secretarial, or general office work; OR an equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS Valid driver's license Must be eligible for bonding. Certification as a Housing Choice Voucher (HCV) Specialist is required within six months of hire.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

: BEHAVIOR SUPPORT ASSISTANT SALARY SCHEDULE: TEACHER ASSISTANT - SCHEDULE BB DEPARTMENT: SECONDARY INSTRUCTION FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES This position is responsible for monitoring student behavior during the school day. Their duties are to help the staff with all aspects of student behavior. Work is performed under the general supervision of the site principal. QUALIFICATION REQUIREMENTS: Ability to perform each essential duty satisfactorily. Must pass physical, drug testing, and background felony check. High school diploma or general education degree (GED) is required. Ability to compose and write correspondence, memos and behavior reports. ESSENTIAL DUTIES AND RESPONSIBILITIES: Follows the time/task schedule assigned by the site principal. Maintains neatness and orderliness of the school to promote a positive experience for students. Knows and understands the rules of discipline with students. Maintains discipline in all non-instructional areas as directed by the site principal. Expected to use professional conduct at all times. Develop a positive rapport with students. Establish positive professional relationships with students, family, and staff. Additional duties that may be assigned by immediate supervisor or above. LANGUAGE AND GRAMMAR SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. The noise level in the work environment will vary from somewhat loud to extremely loud. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned. DISCLAIMER: Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative Assistant I/II Department: Arthritis & Clinical Immuno Location: Oklahoma City, OK START YOUR APPLICATION Overview and Responsibilities The Arthritis and Clinical Immunology Research Program (ACI) at Oklahoma Medical Research Foundation (OMRF) is seeking an Administrative Assistant to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, highly organized, able to multi-task and proactive, with strong communication skills and a helpful, positive attitude. Responsibilities include, but are not limited to: Providing administrative and organizational support to multiple PIs within the program, including answering the phone. Distributing meeting flyers. Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials. Managing PI calendars, arranging meetings and interfacing with recruits and other guests visiting the department. Scheduling and managing web conference meetings. Coordinating and setting up conference rooms for departmental seminars. Updating and maintaining website content. Coordinating travel arrangements, reimbursements, and office supply purchasing. Planning and arranging guest speaker visits, meetings, seminars, and symposia. Reviewing spending, assembling budgets and forecasting support. Performing general office tasks including filing, copying, and handling mail. Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion. Other duties as assigned. Minimum Qualifications High school diploma/GED. Strong initiative, responsibility, and adaptability. Excellent organizational skills with the ability to manage multiple tasks, meet deadlines, and produce high-quality work. Strong oral and written communication skills. Proficiency in computer applications including Windows, Microsoft Word, PowerPoint, Excel, and Adobe Acrobat. Ability to work both independently and collaboratively with diverse groups of people, personalities, and cultures. Preferred Qualifications College degree (BS/BA/BBA in Business Administration, Finance, Accounting, or a related field preferred) and/or at least two years of previous experience in finance/bookkeeping. Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning. Work Hours Typically, Monday through Friday, from 8:30AM to 5:00PM. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nations oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimers disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nations leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF Benefits We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here. OMRF is an Equal Opportunity Employer. START YOUR APPLICATION

This position will be responsible for providing administrative support to a Commercial Lending Officer(s). Candidate will communicate frequently with commercial customers and commercial banking officers regarding lending and deposit related activities, such as loan closings, opening of new accounts, wire transfers, account transfers, exception item processing, and various inquiries. Candidate will be responsible for providing administrative support to commercial banking officers such as answering phones, filing paperwork, preparation of documents, scheduling meetings, following up on various items, and other duties/projects as assigned. Position Requirements: 1-3 years of retail banking experience or commensurate experience to include loan or bank operations ; additional experience as an administrative experience would be a plus Proficient PC skills, specifically with Microsoft products Excellent written and oral communication skills, as well as organizational skills and detail oriented Self-motivated and eager to learn and problem solve to ensure deadlines are met and excellent client service is delivered Maintain a professional appearance A college degree is strongly preferred Preference will be given to those candidates with previous commercial lending experience including those with a working knowledge of bank systems, loan documents, and other loan related processes

This half-time position provides services and support to administrators, faculty, and staff within the Division of Agricultural Sciences and Natural Resources ( DASNR ) in the scope of assigned HR functions. Must become familiar with DASNR on- and- off-campus structure; enjoy working with people; able to multi-task; pay close attention to detail; maintain confidentiality; have a desire to learn OSU policy and procedures; workers' comp, the on-line EA system, etc., and enjoy a variety of work assignments. Willing to be flexible with proposed hours of work schedule. Work Schedule Twenty hours to be scheduled by supervisor.

Job Description Oklahoma State University Mens in Stillwater, OK is looking for one admin assistant to join our team. Our ideal candidate is attentive, motivated, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to reading your application. Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

* 492416 * Langston * VP ACADEMIC AFFAIRS (LU) * Staff Full-time * Opening on: Jun 10 2025 * Dean for School of Education (LU) * High school diploma or equivalent Add to favorites Favorited View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm Appointment Length Regular Continuous/Until Further Notice Hiring Range $33,000 - $36,000 Priority Application Date Resumes will be accepted until the position is filled. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position The Administrative Specialist I is responsible for coordinating and executing the daily administrative and technical functions of the School of Education and Behavioral Sciences. * Manage day-to-day administrative operations including answering and routing phone calls and emails. * Coordinate course scheduling processes. * Establish and maintain electronic and physical filing systems. * Maintain databases for record-keeping, assessment, and accreditation purposes. * Order, track, and document textbooks and desk copies. * Support admissions, enrollment, and communication needs of students and external stakeholders. * Open the office daily and ensure it is ready for business operations. * Provide administrative and technical support to SOEBS chairs, faculty, and staff. * Serve as a professional point of contact for faculty, staff, students, and external stakeholders. * Operate academic, fiscal, and human resources systems. * May oversee and guide student employees performing similar administrative work. * Perform other related duties as assigned to support the overall mission and daily functions of the School and University. Required Qualifications * High School/GED * One to two years of experience performing administrative and/or secretarial duties (may include internships, part-time work, or experience in corporate settings). Skills, Proficiencies, and/or Knowledge: * Proficient in communication, organization, and general office technology. Preferred Qualifications * Associate or bachelor's degree in a related field. * Experience working in a school or university environment. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) Academic Advisor/Recruiter - 001544 Langston VP ACADEMIC AFFAIRS (LU) Associate Registrar/Veteran Affairs Coordinator-1954 Langston VP ACADEMIC AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d10985fa23206b7c6c99f91f9d4ebe9&postfix=2_0">

The Housing Administrative Coordinator will understand and model the mission of NSO. The Housing Administrative Coordinator will understand and practice NSO's policy on confidentiality in respect to all NSO information. The Housing Administrative Coordinator will exhibit professional behavior in all facets of work at NSO. The Housing Administrative Coordinator will exhibit teamwork with all NSO staff. The Housing Administrative Coordinator is a hybrid role bringing both detailed administrative tracking, support, and supervision of housing program-related matters and direct case management to mothers in NSO's Transitional Housing Program. ESSENTIAL FUNCTIONS: Housing Assistant: Assist with direct supervision of all staff in the Housing Department. Supervision includes but is not limited to conducting regular supervisor/department meetings; mentoring and coaching staff and providing training and professional development opportunities. Assist with fostering a collaborative and client-centered approach among staff. Responsible for the data management and quality control of the HMIS and CTRAX database. Review client files to ensure case management plans address identified needs, are up-to-date and that data quality is maintained. Assist the Grant Writer by collecting, organizing, and submitting program data for grant applications and reports Assist with addressing tenant concerns and ensure fair housing practices. Maintain professional verbal and written communication with the client, Case Managers, service providers, and support personnel. Collect program fees for all Housing properties. Assist with reports designed to track outcomes and ensure compliance within guidelines of the agency as well as key funding organizations such as Oklahoma Housing Authority, HUD, OHFA, United Way, Regional Food Bank, and other public/governmental or private foundations as required. Be available and responsive to clients and authorized service providers/family members. Identify opportunities for housing advocacy and collaborate with the Housing Director in pursuing them. Provide crisis intervention and problem-solving support when urgent housing-related issues arise. Assist in the orientation process for new clients entering housing programs, including reviewing program expectations, rights, and responsibilities. Provide coverage and support during housing inspections, move-ins, and lease signings to ensure a smooth process for clients. Will occasionally work at other NSO properties for coverage and services to clients. Work with the Transportation Coordinator to coordinate transportation for housing residents and clients. Complete inventory and shopping for groceries/supplies for the PD Weekly Market. Schedule and coordinate life skill classes to clients in transitional living programs. Always ensure HIPPAA compliance. Perform other tasks as requested to support NSO housing programs. Martha's House and Gatewood Case Manager: Create, maintain, and support individual case plans for client self-sufficiency and success, including case coordination and case plan implementation. Explain program rules, policies, and regulations to clients. Create and maintain accuracy of client files with all necessary supporting documentation in a timely manner; close client files within established timelines as transitions occur. Meet with clients of the MH/GW program weekly to support and document progress on case plan. Conduct room inspections every week; provide clients with inspection reports stating pass/fail and comment as needed, log results in each client file. Conduct weekly property inspections of the entire facility Work with residents and other staff members to maintain safety, cleanliness, and overall appearance of interior of facility. Assign, schedule, and supervise client's weekly building upkeep chores. Complete the requested statistics, weekly capacity reports, and monthly reports within established timelines. Participate in Housing Department rotation of On-Call status. This requires being On Call in the evenings and on weekends for a period of two weeks, usually five times per year. Report success stories to Communications Department in a timely manner. Monitor and ensure compliance with visitor policies and procedures. Promote the organization by actively participating in tours and presentations. Report all property maintenance needs through Maintenance tracking software. Ensure property is well maintained and tour ready. Submit all purchase orders for food, and supplies needed to the Housing Director. JOB REQUIREMENTS: Applicants may have an associate's degree, preferred education in social work, human services or education. Two years or more experience working with the homeless preferred, with a minimum of one-year experience in human services field, homeless services, or residential programming preferred; a bachelor's level degree in lieu of stated minimum field-specific required work experience may be considered. The ability to pass distracted driving course. Must have access to reliable transportation for participation in the Housing On Call Program. Valid driver's license and auto insurance in the amounts of $100,000 Bodily Injury Liability, $300,000 Bodily Injury Liability per Accident and $100,000 Property Damage. Clearance of background check, motor vehicle report and drug screen. This is a Safety Sensitive Position and therefore is not subject to the protections of the Oklahoma Medical Marijuana and Patient Protection Act. SKILLS AND ABILITIES REQUIRED: Knowledge of affordable housing/housing issues faced by homeless individuals. Active listening skills/commitment to fully understand the client's point of view. Requires the ability to work independently. Detail orientated. Strong organizational skills. Requires clear, oral, and written communication skills. Ability to communicate difficult and complex housing choices to clients who possess a range of listening and processing challenges. Possess strong interpersonal skills and have excellent client care services. Ability to maintain a non-judgment, non-reactionary, and non-defensive communication style during challenging discussions. Exceptional personal skills that permit the candidate to work with a diverse community and build collaborative relationships with a variety of community stakeholders. Critical thinking skills that enable the candidate to make sound judgments in developing and time-sensitive situations. Ability to responsibly prioritize competing tasks and handle multiple tasks simultaneously but also follow through in a timely manner. Capacity to follow NSO's record-keeping/reporting protocols. WORKING CONDITIONS: Most of the time spent in this position is in a well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation. This job requires moderate physical activity performing in a primarily administrative nature. Occasional periods of high stress. Position is full-time or up to 40 hours per week. The position is based at NSO Martha's House facility but may be required to work from other housing properties at times. Regular work schedule: Regular work schedule will include one to two evenings per week. An occasional weekend will be required, as will participation in the rotation of NSO's Housing On-Call Program. Regular hours are generally 40 hours per week. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Job Description ACADEMIC AFFAIRS ANNOUNCES AN OPENING IN THE HEALTH SCIENCES DIVISION Administrative Support Specialist, Dental Hygiene (10 Months) Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondences submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: December 12, 2025 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on November 7, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799 Powered by ExactHire:188195

Serve as Office Manager/Receptionist for NCAA Compliance. Coordinate the office recordkeeping process and various administrative support duties as assigned by Associate Athletics Director of NCAA Compliance Work Schedule 8-5