Administrative coordinator jobs in Midwest City, OK - 398 jobs

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

* 493274 * Langston * OFFICE OF PRESIDENT (LU) * Staff Full-time * Opening on: Oct 9 2025 * Office of President (LU) * Bachelor's degree Add to favorites View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $34,000 - $39,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About This Position The Office of the President is seeking a highly professional, polished, and service-oriented Administrative Specialist to serve as the primary point of contact in the front office of the President's Suite by providing high-level administrative support. This role is critical as one of the first impressions of the University and requires a consistently high level of professionalism in both attire and conduct. The Administrative Specialist serves as a key resource to both internal and external stakeholders and is responsible for opening the office each day, greeting and directing visitors, and coordinating general office functions to ensure the Office of the President operates smoothly. In addition, this position provides administrative support and responds to time-sensitive requests at the direction of the President and the President's Executive Assistant. The role requires discretion, sound judgment, flexibility, and the ability to adapt to changing priorities, particularly when handling sensitive and confidential information related to Human Resources, fiscal matters, and University business operations. Key Duties and Responsibilities * Open and prepare the Office of the President each business day, ensuring a professional, polished, and welcoming environment appropriate for an executive office. * Serve as the first point of contact for visitors, students, faculty, staff, and external stakeholders, demonstrating exceptional customer service, professionalism, and discretion. * Manage incoming and outgoing mail, deliveries, and correspondence. * Maintain office supplies, branded materials; place orders as needed. * Coordinate equipment service requests and submit work orders for building and room needs. * Maintain organized electronic and physical filing systems for active and inactive records. * Retrieve and provide requested information to support executive office operations. * Draft routine correspondence and assist with presentations and reports. * Provide day-to-day guidance to student employees assigned to the Office of the President, including scheduling and time approval. * Perform other duties as assigned to support the overall operations and objectives of the Office of the President (including tasks such as event preparation, invoice processing, procurement requests, reconciliation of purchasing documents, meeting logistics, and catering coordination). Required Qualifications * Associate's degree or higher from an accredited institution or equivalent combination of education and relevant experience. * Three (3) or more years of progressively responsible administrative or office support experience. * Demonstrated ability to handle confidential and sensitive information with professionalism. * Strong organizational, communication, and interpersonal skills. * Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Preferred Qualifications * Bachelor's degree from an accredited institution. * Experience supporting an executive-level or higher education office. * Familiarity with procurement systems such as SciQuest/OK Corral. * Experience coordinating meetings, events, or executive communications. Knowledge, Skills, and Abilities * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Professional demeanor with strong customer service skills. * Ability to work effectively with diverse populations, including students, faculty, administrators, and external partners. * Strong attention to detail and follow-through. Professional Standards This position represents the Office of the President and the University to internal and external audiences. The successful candidate is expected to maintain a high standard of professionalism at all times, including appropriate business attire, professional demeanor, confidentiality, and respectful communication. Why Join the Office of the President This role offers the opportunity to provide essential support to the Office of the President, contributing to the smooth operation of the executive office and initiatives that advance the mission and strategic objectives of the University. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Administrative Assistant I -1307 Langston VP OPERATIONS (LU) Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=adcfad3525044cc263f2eaac6b3f6ad5&postfix=2_0">

About Us We are a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices through high-quality client acquisition solutions. Our team is results-driven, innovative, and committed to exceptional service. As we continue to scale, we are expanding our Operations team to strengthen execution, support executive leadership, and accelerate organizational growth. To be considered for this role, please complete the assessment below. Quintessa Marketing - Assessment THIS ROLE REQUIRES THE APPLICANT TO BE ON-SITE AT THE EXECUTIVE'S HOME OFFICE Our Core Values We seek professionals who lead and work through our values: • Purpose - Believe in our mission of helping clients get the justice they deserve • Resilience - Remain calm, focused, and effective under pressure • Accountability - Take ownership of outcomes and deliver with integrity • Integrity - Act with fairness, honesty, and respect to build lasting trust • Success Driven - Seek opportunities to create value and drive growth • Excellence - Communicate clearly, document accurately, and execute consistently Role Summary This hands-on role provides highly organized, discreet, and professional support to executive leadership across administrative, operational, and logistical needs. This is a trusted, long-term position ideal for someone who thrives on anticipation, structure, and execution in a fast-paced environment. The Personal Assistant plays a critical role in enabling leadership effectiveness and operational efficiency. Key Responsibilities • Provide daily administrative and operational support to executive leadership • Anticipate needs, follow directions, and proactively resolve challenges• Coordinate calendars, schedules, and time-sensitive priorities • Manage logistics for meetings, events, and travel • Liaise with vendors, service providers, and internal administrative partners • Plan and execute errands and off-site tasks efficiently • Oversee incoming mail, packages, paperwork, and digital filing systems • Execute time-sensitive tasks and coordinate off-site responsibilities as needed • Maintain strict confidentiality and professionalism at all times Qualifications • Must be local to the greater Oklahoma City area • Minimum of 3 years' experience as a Personal Assistant, Executive Assistant, or similar high-trust support role • Exceptional organizational and time-management skills • Strong communication skills, sound judgment, fiscal responsibility, and reliable follow-through • Demonstrated trustworthiness with sensitive personal and business information • Proactive, detail-oriented, and calm under pressure • Comfortable balancing hands-on and administrative responsibilities • Valid driver's license and flexible availability Compensation & Benefits • Competitive base salary, commensurate with experience • Bonus eligibility based on project and company performance • Comprehensive health, dental, and vision insurance • Paid time off and company holidays • Up to two (2) weeks of paid PTO per calendar year Equal Opportunity Employer We are an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, or any other protected status under applicable law. Work Authorization Applicants must be authorized to work in the United States on a full-time basis. Sponsorship is not available at this time.

Job Posting Title Medical Administrative Coordinator Agency 025 OKLAHOMA MILITARY DEPARTMENT Supervisory Organization Oklahoma Military Department Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Positions in this job family serve as the Sooner Job ChalleNGe Program resident authority on personal and community health issues. The position is responsible for coordinating responses to requests for medical care, responding to immediate or emergency medical problems, and monitoring medical trends and issues. The position is also responsible for coordinating the operations and activities of the medical dispensary and equipment pool, providing education and training to staff and student, and performing a variety of other duties as assigned by the supervisor. The position reports to the Program Deputy Director and provides oversight to contract nurses and med aides. Compensation: $72608.00 Essential Functions: Coordinates delivery of medical services to students, including serving as a resident authority and central point of contact for medical issues as well as providing oversight to contract nurses and med aides. This requires knowledge of the principles and practices of emergency medical care, personal health care issues, medical records management, and routine nursing procedures; general knowledge of medical billing insurance, Soonercare and worker's compensation; medical equipment technologies; and a progressively undefined Serves as the Job ChalleNGe resident authority and central point of contact between parents and/or guardians, contract medical staff, pharmacies, medical office and hospital personnel, community health centers, and others on student health issues. Apprises cadre, counselors, teachers, and other appropriate staff of medical issues affecting student undefined Serves as Job ChalleNGe primary point of contact for all medical related contracts undefined undefined Coordinates medical care for students, including office visits, hospital (ER visits), undefined undefined Manages and analyzes medical records. Evaluate medical records to determine trends and issues affecting personal and community health; evaluates and makes recommendations based on medical records and medical history of applicants to determine suitability for acceptance to attend the program. Translate technical information to individuals of varied technical levels; and develop and maintain a professional rapport with parents, medical providers, students and other Job ChalleNGe staff. Manages and analyzes medical records. Evaluate medical records to determine trends and issues affecting personal and community health; evaluates and makes recommendations based on medical records and medical history of applicants to determine suitability for This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change with or without notice. Knowledge, Skills and Abilities: Knowledge of professional nursing theory, practices, and techniques; of expense control, and purchasing procedures; of the philosophy and objectives of the nursing department; and of the principles and practices of effective supervision. Ability is required to direct, motivate and evaluate staff; to plan and implement programs; to develop controls to monitor effectiveness of programs; to communicate effectively both orally and in writing; and to establish and maintain effective working relationships with others. Education and Experience: Education and Experience requirements at this level consist of possession of a valid permanent Oklahoma license as a registered nurse as approved by the Oklahoma Board of Nursing, or Registered Nurse License recognized by the Enhanced Nurse Licensure Compact (eNLC) and three years of professional nursing experience, one year of which must have been in a supervisory capacity; or a bachelor's degree in nursing and two years of professional nursing experience, one year of which must have been in a supervisory capacity; or a master's degree and one year of professional nursing experience in a supervisory capacity. Licenses/Certificates required: registered nurse as approved by the Oklahoma Board of Nursing, or Registered Nurse License recognized by the Enhanced Nurse Licensure Compact (eNLC) Benefits: This is a full-time state position that provides a percentage of matching contributions to employees' retirement plans, 11 holidays, and a minimum of 15 days of annual and sick leave per year. The state also offers a comprehensive benefits package, including a benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. Physical Requirements: Standing for long periods of time Sitting for long periods of time Able to lift minimum of 15 pounds Conditions of Employment: Serves a 12 month trial period Contingent on a favorable NCIC/OSBI background check Contingent on passing pre-employment drug & alcohol screening T1 CNACI security clearance (eligibility for national positions shall be granted only to persons who are U.S. citizens) FLSA exempt status Must maintain a valid driver's license Tobacco and Vape free facility This position is federally funded and requires continuous federal funding Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Job Posting Title Medical Administrative Coordinator Agency 025 OKLAHOMA MILITARY DEPARTMENT Supervisory Organization Oklahoma Military Department Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Positions in this job family serve as the Sooner Job ChalleNGe Program resident authority on personal and community health issues. The position is responsible for coordinating responses to requests for medical care, responding to immediate or emergency medical problems, and monitoring medical trends and issues. The position is also responsible for coordinating the operations and activities of the medical dispensary and equipment pool, providing education and training to staff and student, and performing a variety of other duties as assigned by the supervisor. The position reports to the Program Deputy Director and provides oversight to contract nurses and med aides. Compensation: $72608.00 Essential Functions: * Coordinates delivery of medical services to students, including serving as a resident * authority and central point of contact for medical issues as well as providing oversight to contract nurses and med aides. This requires knowledge of the principles and practices of emergency medical care, personal health care issues, medical records management, and routine nursing procedures; general knowledge of medical billing insurance, Soonercare and worker's compensation; medical equipment technologies; and a progressively * undefined * Serves as the Job ChalleNGe resident authority and central point of contact between * parents and/or guardians, contract medical staff, pharmacies, medical office and hospital personnel, community health centers, and others on student health issues. Apprises cadre, counselors, teachers, and other appropriate staff of medical issues affecting student * undefined * Serves as Job ChalleNGe primary point of contact for all medical related contracts * undefined * undefined * Coordinates medical care for students, including office visits, hospital (ER visits), * undefined * undefined * Manages and analyzes medical records. Evaluate medical records to determine trends and issues affecting personal and community health; evaluates and makes recommendations based on medical records and medical history of applicants to determine suitability for acceptance to attend the program. Translate technical information to individuals of varied technical levels; and develop and maintain a professional rapport with parents, medical providers, students and other Job ChalleNGe staff. * Manages and analyzes medical records. Evaluate medical records to determine trends and issues affecting personal and community health; evaluates and makes recommendations based on medical records and medical history of applicants to determine suitability for This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change with or without notice. Knowledge, Skills and Abilities: Knowledge of professional nursing theory, practices, and techniques; of expense control, and purchasing procedures; of the philosophy and objectives of the nursing department; and of the principles and practices of effective supervision. Ability is required to direct, motivate and evaluate staff; to plan and implement programs; to develop controls to monitor effectiveness of programs; to communicate effectively both orally and in writing; and to establish and maintain effective working relationships with others. Education and Experience: Education and Experience requirements at this level consist of possession of a valid permanent Oklahoma license as a registered nurse as approved by the Oklahoma Board of Nursing, or Registered Nurse License recognized by the Enhanced Nurse Licensure Compact (eNLC) and three years of professional nursing experience, one year of which must have been in a supervisory capacity; or a bachelor's degree in nursing and two years of professional nursing experience, one year of which must have been in a supervisory capacity; or a master's degree and one year of professional nursing experience in a supervisory capacity. Licenses/Certificates required: registered nurse as approved by the Oklahoma Board of Nursing, or Registered Nurse License recognized by the Enhanced Nurse Licensure Compact (eNLC) Benefits: This is a full-time state position that provides a percentage of matching contributions to employees' retirement plans, 11 holidays, and a minimum of 15 days of annual and sick leave per year. The state also offers a comprehensive benefits package, including a benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. Physical Requirements: * Standing for long periods of time * Sitting for long periods of time * Able to lift minimum of 15 pounds Conditions of Employment: * Serves a 12 month trial period * Contingent on a favorable NCIC/OSBI background check * Contingent on passing pre-employment drug & alcohol screening * T1 CNACI security clearance (eligibility for national positions shall be granted only to persons who are U.S. citizens) * FLSA exempt status * Must maintain a valid driver's license * Tobacco and Vape free facility * This position is federally funded and requires continuous federal funding Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Position Title:Executive Assistant - OU Health Executive OfficesDepartment:AdministrationJob Description: General Description: Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations. Essential Responsibilities: Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability Handles sensitive/confidential information requiring high level of discretion and confidentiality. Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries. Prepares documents and outgoing communications as necessary. Completes, reviews, and processes expense reports, invoices, etc. Books travel arrangements, both domestic and international travel. Creates professional PowerPoint presentations and presentation materials from conceptual ideas Manages assigned projects to timely completion and prepares progress reports, as required Takes accurate minutes at assigned meetings, as requested Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc. Reviews, distributes, and responds to correspondence. Performs a variety of other administrative tasks including reporting and tracking information. Interacts with executives at all levels, as needed, in a timely and professional manner. Understands when to escalate issues and barriers to ability to complete work assignments. Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary. Coordinates ordering and distribution of supplies and handles problems concerning material received Assists with other clerical functions when needed Performs other duties as assigned Minimum Qualifications: Education: Bachelor's degree required. Experience: 3 - 5 years of Executive Administrative Assistant experience required. License(s)/Certification(s)/Registration(s) Required: N/A Knowledge, Skills and Abilities: General knowledge of office procedures and equipment. Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages. Good general written communication skills to include spelling, grammar and punctuation. Will need advanced interpersonal skills for interaction with employees, clients and customers. General computer skills with some spreadsheet knowledge. Ability to maintain and handle confidential information appropriately. Typing/keyboarding skills sufficient to meet the requirements of the position. Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

Summary DNA Solutions is one of the leading Forensics and DNA services companies in the nation with a reputation for utilizing the highest quality science to get reliable results for our clients. The Bi-Lingual Administrative Support will support this mission by being responsible for a range of administrative support and client-facing functions to make sure the needs of all customers are met in a professional and timely manner. Some prior leadership experience is strongly preferred and compensation will be commensurate with proven leadership ability. Bilingual candidates with a strong grasp of both English and Spanish strongly preferred but not required. Essential Functions... Responsible for answering the phone and acting as a first contact for answering questions pertaining to all lines of business provided by the company. Ensures a positive and professional experience for all customers by providing excellent customer service at all times Manages client inquiries via phone, email, online, or in person. Provides clients with technical assistance and directs client complaints to appropriate management in a timely manner. Acts as the front-line for building positive client relations by checking in regularly and following up on active processes Position Requirements... Ability to speak both Spanish and English fluently High school diploma Experience with Microsoft Office and customer service Experience in office administration Education in Forensic Science is a plus. Work Environment... This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands... This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. AAP/EEO Statement DNA Solutions, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. DNA Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of DNA Solutions, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.

Posting Number Staff_0403447 Classification Title Staff Working Title Office of Advancement Administrative Coordinator Datatel Position ID Annual Hours 2080 Hours Placement Range $42,012 - $47,264 Position Type Regular Job Category Exempt General Description This position is responsible for managing complex schedules, coordinating strategic initiatives, preparing confidential materials, supporting governance processes, and serving as a primary liaison among internal departments, external partners as directed, and community stakeholders. The role requires exceptional judgment, professionalism, and the ability to independently prioritize tasks in a fast-paced, student-centered environment. Reports To Associate Vice President for Advancement What position(s) reports to this position? None Minimum Education/Experience Associate's degree in Business, Communications or a closely related field. Minimum (2) years' of progressively responsible administrative support experience in a professional office setting. Equivalency/Substitution: Minimum (4) years of directly related experience may be substituted in lieu of a degree. Required Knowledge, Skills & Abilities Knowledge: Microsoft Office Suite, with advanced proficiency in Word, Excel, and Outlook Advanced knowledge of executive-level administrative practices, including calendar management, meeting coordination, and travel planning Knowledge of records management principles, including digital filing systems, document retention, and confidentiality protocols Working knowledge of research methods to gather, synthesize, and present data for reports and presentations Skills: Exceptional organizational and time-management skills, with the ability to prioritize independently and manage multiple deadlines in a fast-paced environment High-level verbal communication and interpersonal skills Using word processing, spreadsheets, PowerPoint, email and calendaring systems Excellent written and verbal communication skills Strong analytical skills Attention to detail and accuracy in managing official documents, minutes, agendas, and confidential materials. Abilities: Be reliable and punctual Pay attention to details Work both independently and cooperatively with others Ability to prioritize and manage multiple assignments with accuracy and timeliness. Ability to exercise exceptional judgment, discretion, and professionalism when handling sensitive information or interacting with high-level stakeholders Demonstrated ability to handle confidential information with discretion. Ability to balance competing priorities Ability to ensure alignment with institutional priorities, track commitments, and follow through on action items Ability to adapt to evolving responsibilities, special projects, and institutional needs Physical Demands/Working Conditions PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required: This position requires the person to frequently move about the College's various locations to perform the essential functions of the position. This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations. This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents. This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment. This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. Work is performed in an indoor, office setting. Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands. Work is performed during office hours. Preferred Qualifications Bachelor's degree Experience in higher education or a community college setting Previous experience with project management or workflow tools. Previous experience and knowledge of shared governance, accreditation processes, and/or budget administration Required Training Quarterly compliance training as assigned by institution Work Hours Monday through Friday; 8:00am to 5:00pm; evenings and weekends as required Department Office of Development Job Open Date 11/21/2025 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript conferring highest degree if meeting the minimum requirements with a degree. Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Job Duties Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Provide proactive administrative support to the Associate Vice President including managing complex calendars, meetings, and travel arrangements for executive leadership and preparing materials, and tracking action items and deadlines. Monitor office priorities and serve as a central point of contact for routine communication and task coordination across department functions. Support special projects and assigned initiatives on behalf of the Associate Vice President including gathering data, tracking progress, and coordinating deliverables. Assist with the development and implementation of administrative processes to support departmental efficiency and operational consistency. Prepare, proofread, and edit correspondence, reports, presentations, and other confidential documents. Screen phone calls, emails, and visitors; respond to inquiries and resolve issues as appropriate. Collaborate with departmental teams on shared projects or initiatives, as directed. Support college-wide initiatives, strategic planning efforts, accreditation activities, and special projects. Coordinate logistics for executive-level meetings, retreats, board sessions, and campus events. Track deadlines, follow up on action items, and ensure alignment with institutional priorities. Conduct basic research and compile data for reports and presentations. Assist in preparing materials for Board of Trustees or campus governance committees. Ensure compliance with college policies, procedures, and confidentiality requirements. Maintain accurate meeting minutes, agendas, and official documents. Coordinate logistics for executive-level meetings, and departmental events. Draft internal communications and announcements as needed. Facilitate effective communication between the executive office and other departments. Perform other administrative responsibilities in support of the department's strategic and operational goals, as assigned by the Associate Vice President. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

The position includes administrative support, telephone answering, document scanning, and occasional courthouse errands.Responsibilities: Answer and direct incoming phone calls in a professional and courteous manner. Greet clients and visitors, ensuring they feel welcome and attended to. Handle incoming and outgoing mail and deliveries. Scan, label, and electronically file legal documents and correspondence. Maintain a clean and organized reception and common area. Perform light clerical duties such as copying, filing, and data entry. Coordinate with attorneys and legal staff to support daily office operations. Occasionally run errands to the courthouse or other local offices as needed. Supervisory Responsibilities This job has no supervisory responsibilities. Competencies To perform the job successfully, an individual should demonstrate the following competencies : Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Judgement - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner; Works quickly. Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED) and one to three months related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software. Certificates, Licenses, Registrations Current and valid driver's license. Other Skills and Abilities Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment. Telephone and typing skills required. Attention to detail is essential. Worker is expected to maintain regular attendance. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The worker is regularly in a typical office environment and is not subject to adverse environmental conditions. The noise level in the work environment is usually moderate. *Oklahoma Farm Bureau & Affiliated Companies is an Equal Opportunity Employer*

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

Job Opening: Remote Data Entry Assistant that offers flexibility and the opportunity to work remotely? Look no further! We are seeking a talented and motivated Data Entry Assistant to join our dynamic team. As a Data Entry Assistant, you will play a vital role in maintaining accurate and up-to-date information in our systems. This position offers a unique opportunity to gain valuable experience in a remote work environment while contributing to the success of our organization. Responsibilities: Enter and update data accurately and efficiently into our database systems. Verify and review data for errors or discrepancies, ensuring data integrity. Conduct research to obtain additional information or clarification as needed. Organize and maintain electronic and physical files to ensure easy retrieval of information. Collaborate with team members to identify process improvements and contribute to the development of best practices. Adhere to data entry guidelines and protocols to ensure consistent and accurate data entry. Follow security protocols to protect sensitive and confidential information. Qualifications: High school diploma or equivalent qualification. Proficient computer skills, including knowledge of spreadsheet software and data entry tools. Strong attention to detail and accuracy. Excellent time management and organizational skills. Ability to work independently and meet deadlines. Strong communication and interpersonal skills. Prior experience in data entry or related field is a plus but not required. Benefits: Remote work: Enjoy the flexibility of working from the comfort of your own home or any location of your choice. Learning and growth opportunities: Gain valuable experience in data entry and develop skills that can be transferrable to various industries. Mentorship: Receive guidance and support from experienced professionals in the field. Competitive compensation: Receive a competitive salary commensurate with your skills and experience. Work-life balance: Maintain a healthy work-life balance with flexible working hours. Collaborative environment: Join a supportive and inclusive team that values collaboration and teamwork. Don't miss out on this exciting opportunity to kickstart your career in data entry. Apply now and become part of our growing organization that values your contributions and offers a rewarding remote work experience. Please submit your resume and cover letter detailing your interest in the role. We look forward to hearing from you! Note: This is a remote position

Job Title: Automobile Service Administrative Assistant Job Type: Full-Time Salary: $17-$18 per hour Edmond Hyundai is committed to providing exceptional automotive service and customer experiences. Our team takes pride in delivering high-quality maintenance and repairs in a professional and welcoming environment. Job Summary: Edmond Hyundai is seeking a detail-oriented and customer-focused Automobile Service Administrative Assistant to support our service department. This role includes managing administrative tasks, coordinating service appointments, assisting customers, and ensuring smooth communication between our service team and clients. The position also involves overseeing our service rental car fleet. Key Responsibilities: Greet customers and schedule service appointments. Answer phone calls and respond to service inquiries via email. Prepare and manage work orders, service tickets, and invoices. Maintain accurate service records, parts inventory, and warranty documentation. Communicate with technicians regarding service status and parts needs. Process payments and manage billing efficiently. Manage and coordinate the service rental car fleet, ensuring availability, maintenance, and proper documentation. Generate reports for management and maintain compliance with company policies. Qualifications: High school diploma or equivalent; associate's degree preferred. Experience in administrative roles, preferably in automotive or service industries. Strong organizational and multitasking skills. Excellent communication and customer service skills. Proficiency in office software and service management systems. Basic knowledge of automobile systems is a plus. Why Join Us: Friendly and supportive team environment. Opportunities for professional growth. Competitive hourly rate of $17-$18 and benefits.

TEAM UP WITH US! The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO * Open Work Orders for Customers * Updating the aged WIP (Work in Progress) * Uploading Technician Notes * Preparing work orders for Invoicing * Collecting pre-payments, final payments, and sending for credit approval * Issuing PO's to our vendors * Communicating with customers and providing excellent customer service for internal and external customers * Reconcile P-card's for business needs * Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed * Order and maintain supplies; arrange for equipment maintenance. * Additional duties as assigned by supervisor WHAT YOU'LL NEED * High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to deal with problems involving several concrete variables in standardized situations. * Knowledge of MS Office Suite software. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

Responsibilities: Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building's tenants and guests. Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties. Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel. Requirements and Skills: High School Diploma or general education degree (GED) 1 - 3 years of experience Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel. General office experience within the commercial real estate industry. High level of administrative competence. Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies. Understanding and use of general office tools and equipment. Demonstrate reliability, integrity and confidentiality. Commercial real estate knowledge desirable. #AFC

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. Summary The Office Coordinator performs routine but varied clerical duties in accordance with standard procedures. Clerical duties include, but not limited to: accounts payable/receivable, knowledge of Microsoft Office, Word, Excel and Outlook, as well as data entry, filing, answering phones and greeting customers. Strong customer service skills are required. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems, while paying strict attention to detail. Refers questions and problems to higher levels. The Office Coordinator must have the ability to multi-task in this fast environment, work unsupervised and be very self - motivated. Key Responsibilities * Be the main point of contact at the retail location for external / internal customers regarding administrative functions and inquiries. * Performs general clerical duties as needed such as processing mail, filing, alphabetizing records, and completing forms and reports. * Provide superior customer service, connecting concerned customers with sales or operations as appropriate. * Answers telephone takes messages or directs calls and places outgoing calls. * Take orders, create delivery tickets for Warehouse processing. * Processing of AP/AR * Operates office equipment such as copiers, printers, calculators, personal computers. * Maintain office supplies and ensure the maintenance of office equipment. * Assists with community service and company projects. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Typical Education High school diploma or general education degree (GED) Relevant Experience * 1+ years related experience and/or training * Background in Turf and Horticulture is a plus * Good knowledge of computer systems * Organizational and communications skills * Prior experience in an office setting * Excellent oral, written, and interpersonal communication skills are a necessity * Combination of education, training and/or experience will be considered for this position. Requirements * Good knowledge of computer systems/office equipment * Organizational skills * Prior experience in an office setting * Excellent oral, written, and interpersonal communication skills Other Information Job Requisition ID: 24624 Travel Required: Less than 10% Location(s): T&H Retail - Oklahoma City OK Country: United States The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. Summary The Office Coordinator performs routine but varied clerical duties in accordance with standard procedures. Clerical duties include, but not limited to: accounts payable/receivable, knowledge of Microsoft Office, Word, Excel and Outlook, as well as data entry, filing, answering phones and greeting customers. Strong customer service skills are required. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems, while paying strict attention to detail. Refers questions and problems to higher levels. The Office Coordinator must have the ability to multi-task in this fast environment, work unsupervised and be very self - motivated. Key Responsibilities Be the main point of contact at the retail location for external / internal customers regarding administrative functions and inquiries. Performs general clerical duties as needed such as processing mail, filing, alphabetizing records, and completing forms and reports. Provide superior customer service, connecting concerned customers with sales or operations as appropriate. Answers telephone takes messages or directs calls and places outgoing calls. Take orders, create delivery tickets for Warehouse processing. Processing of AP/AR Operates office equipment such as copiers, printers, calculators, personal computers. Maintain office supplies and ensure the maintenance of office equipment. Assists with community service and company projects. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Typical Education High school diploma or general education degree (GED) Relevant Experience 1+ years related experience and/or training Background in Turf and Horticulture is a plus Good knowledge of computer systems Organizational and communications skills Prior experience in an office setting Excellent oral, written, and interpersonal communication skills are a necessity Combination of education, training and/or experience will be considered for this position. Requirements Good knowledge of computer systems/office equipment Organizational skills Prior experience in an office setting Excellent oral, written, and interpersonal communication skills Other Information Job Requisition ID: 24624 Travel Required: Less than 10% Location(s): T&H Retail - Oklahoma City OK Country: United States **The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status. **

Job Type: Full-Time Reagan Smith, Inc. is seeking an administrative assistant to join our team in Oklahoma City, Oklahoma. This role provides essential administrative, data-entry and document support to the Land Department as well as direct engagement with landowners, clients, and government agencies across the state of Oklahoma. Entry level position with training available for internal advancement. Qualifications Bachelor's degree in a relevant field At least 2 years of customer service experience Proficiency with Microsoft Excel, Word and Adobe Ability to proofread a variety of documents for clarity, consistency and accuracy Preferred 2-4 years experience in a professional setting Job specific training provided Job duties and responsibilities Assist with mailing, filing and copying as needed Hand deliver documents to appropriate federal offices Maintain and track correspondence and legal documents into databases and file systems to ensure proper record-keeping Speak to mineral owners and answer all questions they have regarding paperwork they received Review and verify documents to confirm title information, legal descriptions and proper execution. Input land ownership information into Excel spreadsheets accurately based on client-provided title opinions and federal ownership reports Research various information using multiple public databases and other online resources Competencies Strong written and verbal communication skills Strong research skills across multiple online resources Strong working knowledge of Microsoft Office and Adobe Attention to detail when drafting and reviewing documentation Ability to multitask and work efficiently in a fast-paced environment Willingness to learn and collaborate Ability to think critically and solve problems Benefits Health Insurance, with Vision and Dental offered 3% match on 401K (financial advisor free of charge) $30,000 Life Insurance Policy Reagan Smith, Inc. clothing provided 2 weeks Paid Time Off 17 paid holiday days