Administrative coordinator jobs in Ocala, FL - 105 jobs

Full-time Description The Staff Assistant role is responsible for providing specialized administrative support and assistance to their Physician. The Staff Assistant performs a variety of clerical and administrative duties related to the delivery of patient care, including answering phones, collecting patient co-pays and insurance payments, processing paperwork, and performing other duties as required in a fast-paced, customer-oriented clinical environment. ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO: New Patient Interviews, Data Entry and Appointment Confirmations Surgery Authorizations and Scheduling Assist Physician with Coding Posting of all Surgery Charges and providing copy of OP report to the Billing Coordinator Assist the Physician with Patient calls (eg. Medication, questions, PT, disability forms, etc.) Oversee Physician's schedule (eg. Clinic, surgery, meetings, ER call, and time off, etc.) Prepare Office Charts for clinic Maintain files and Medical records Coordinate Preparation of Pre-Op Orders Arrange payment plans for patient balances Schedule Tests (eg. MRI, EMG, Arthrograms, etc.) Oversee Receptionist Area on clinic days (eg. Patient flow, posting clinic charges, etc.) Work with Billing and Collections Dept. (review EOBs, data entry issues etc.) Oversee flow of Physician correspondence, requests for patient medical information and test results to be reviewed by Physician Manage individual Physician activities (re-credentialing, meetings, attorney conferences and depos, directly allocated payables, personal calls, mail, new applications, seminar courses, CME and travel) Prepare the hospital list for ER call Physician Assist Physician in MMI/PPI ratings Oversee medical records Train and Supervise receptionist Requirements QUALIFICATIONS/LICENSE: None EDUCATION: High School Diploma or equivalent EXPERIENCE: Minimum one year customer service experience in a medical office environment preferred but not required SKILLS: Excellent customer service skills. Teamwork Comfortable working in fast paced environment. Ability to multitask Excellent communication skills, both verbal and written. CPT codes and ICD-10 coding Proficient with computer skills including experience with practice management software desired. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk and hear. Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.) Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms. Occasionally lift and/or move over 15 pounds. Fine hand manipulation (keyboarding). Travel may be required to existing or new TOI locations.

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: Coordinate with lenders, contractors, and the factory to keep projects on track. Ensure all documents, payments, and approvals are complete before delivery. Provide exceptional customer communication at every stage of the process. In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): Review contracts for completeness (signatures, initials, dates). Send welcome emails and maintain ongoing customer communication. Track deal progress in Cirrus and Deal Status logs. Work with sales team to process pending deals and purchase orders. Request POs, submit change orders (with proper approvals), and update records. Coordinate financing: work with lenders, clear conditions, and verify approvals. Schedule home deliveries, obtain freight quotes, and coordinate logistics. Collect and process final payments; issue demand letters if needed. Ensure homes are cleared prior to shipment and track delivery timelines. Process titling and warranty documentation. Act as liaison between location and corporate operations/accounting. Customer Service: Serve as the main point of contact for customers after purchase. Provide updates on financing, estimated completion dates, and delivery status. Answer questions and assist with next steps throughout the home buying journey. Coordinate with factory and vendors on any service or warranty issues. Administrative: Process deposits, transmittals, and invoices; maintain accurate records. Order office supplies, manage vendor/contractor packets, and maintain files. Open/distribute mail and prepare outgoing mail. Provide clerical support to GM and sales team when required. Greet visitors and assist with phones as needed. Qualifications High School diploma 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. Detail-oriented with excellent follow-through skills. Excellent time management skills with ability to prioritize and meet deadlines. Strong organizational skills with ability to manage multiple priorities. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent communication skills, both written and verbal. Positive, customer-first attitude with strong follow-through. Self-motivated, reliable, and able to work independently. Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. Must possess a positive attitude and be highly effective in a team environment. Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: * Coordinate with lenders, contractors, and the factory to keep projects on track. * Ensure all documents, payments, and approvals are complete before delivery. * Provide exceptional customer communication at every stage of the process. * In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): * Review contracts for completeness (signatures, initials, dates). * Send welcome emails and maintain ongoing customer communication. * Track deal progress in Cirrus and Deal Status logs. * Work with sales team to process pending deals and purchase orders. * Request POs, submit change orders (with proper approvals), and update records. * Coordinate financing: work with lenders, clear conditions, and verify approvals. * Schedule home deliveries, obtain freight quotes, and coordinate logistics. * Collect and process final payments; issue demand letters if needed. * Ensure homes are cleared prior to shipment and track delivery timelines. * Process titling and warranty documentation. * Act as liaison between location and corporate operations/accounting. Customer Service: * Serve as the main point of contact for customers after purchase. * Provide updates on financing, estimated completion dates, and delivery status. * Answer questions and assist with next steps throughout the home buying journey. * Coordinate with factory and vendors on any service or warranty issues. Administrative: * Process deposits, transmittals, and invoices; maintain accurate records. * Order office supplies, manage vendor/contractor packets, and maintain files. * Open/distribute mail and prepare outgoing mail. * Provide clerical support to GM and sales team when required. * Greet visitors and assist with phones as needed. Qualifications * High School diploma * 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. * Detail-oriented with excellent follow-through skills. * Excellent time management skills with ability to prioritize and meet deadlines. * Strong organizational skills with ability to manage multiple priorities. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). * Excellent communication skills, both written and verbal. * Positive, customer-first attitude with strong follow-through. * Self-motivated, reliable, and able to work independently. * Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. * Must possess a positive attitude and be highly effective in a team environment. * Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Working Title: ADMINISTRATIVE ASSISTANT II - 80064432 Pay Plan: Career Service 80064432 Salary: $1,491.85 Bi-weekly = $18.65 Hourly Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time To be considered for a position with the Florida Department of Juvenile Justice: All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). Full Work history, duties and responsibilities, hours worked, supervisor's name, supervisor's work number, and formal education fields, etc. must be filled out to determine qualifications for this position. LOCATION, CONTACT AND SALARY INFORMATION: Location Information: Pinellas Regional Juvenile Detention Center, 5255 140th Avenue North, Clearwater, Florida 33760 Minimum Biweekly Rate of Pay: $1,491.85 Bi-Weekly (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever higher.) Contact Person: Iris Montalvo, Operations Coordinator, *********************** DESCRIPTION: This position is located at the Pasco Regional Juvenile Detention Center and handles all facility matters relating to Human Resources for a tier 5 facility. DUTIES & RESPONSIBILITIES: Responsible for preparing and processing all recruitment and selection documentation to ensure compliance. Ensures information entered into computer system is valid and all completed forms are included: People First - Talent Management Requisitions, Veteran's Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation. Responsible for reviewing and processing human resource matters to ensure departmental rules, policies, and procedures, as well as statutes are followed and compliant. Those Human Resource matters included are: grievances, discipline, workers' compensation, Equal Employment Opportunity (EEO), affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards. Serves as the facility administrative support to the Facility Operations, Assistant Detention Center Superintendent(s) and Detention Superintendent by assisting facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers' License, Alternate Duty, and Quality Improvement. Provides technical assistance and consultation to the Detention facility personnel, administration, and regional office regarding all human resource matters. Keeps abreast of policies and procedures to ensure the facility is compliant. Handles facility payroll-related and attendance and leave functions. Reviews timesheets to ensure timely and accurate completion of timesheets in People First. Responsible for ensuring Regional Office and headquarters staff is aware of potential overpayments and maintains the Time-Guardian system. Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the human resource matters within the facility. Responsible for Fingerprinting of employees, candidates and volunteers and maintaining Live-scan device. Maintains facility level employee files (performance appraisals, position descriptions, discipline, letters of commendation, etc.) and prepare facility organization charts outlining reporting relationship of all positions assigned to the facility. Disseminates personnel-related information to facility staff and provide orientation to new employees. Serves as the back up to the facility Fiscal Liaison on all Finance and Accounting matters. Performs other related duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of Juvenile Justice laws and policies. Knowledge of detention services policies and procedures. Knowledge of basic management principles and practices. Knowledge of administrative and clerical procedures and systems. Knowledge of supervisory techniques. Knowledge of system-wide resources. Good verbal and written communication skills, ability to compile, organize, and analyze data. Ability to analyze effectiveness of service programs. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques. PREFERRED QUALIFICATIONS: Preference will be given to candidate profiles submitted with Administrative and/or Human Resource working experience. Excellent Benefits Package: 13 paid vacation days annually 12 days of paid sick leave annually, with unlimited accrual of unused hours 9 paid holidays, and 1 personal day each year 6 paid credit hours per term at Florida's colleges and universities Eligible for participation in student loan debt forgiveness program - affordable payments and possible balance elimination. Participation in one of the best group health insurance and dental plans offered by any employer. One of the most secure pension/investment plans available. And, so much more. For additional benefit options and information, please click here. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Job Title: Drafting Department Administrative Assistant Mon-Fri: 8AM-2:30PM - (30HRS per week) We are seeking a detail-oriented Administrative Assistant to support our Drafting Department. This role provides essential administrative and computer support to drafters while helping keep projects organized and schedules on track. The ideal candidate is organized, dependable, and comfortable working with Microsoft Office 365 in a professional office environment. Key Responsibilities: File completed drafts accurately and in a timely manner Operate and maintain documents using Microsoft Office 365 Assist drafters with computer-related needs outside of drafting work Maintain and update schedules for current projects Answer phones and route calls as needed Qualifications: Minimum of 2 years of experience using Microsoft Office 365 Ability to pass a Microsoft Office abilities test Minimum of 2 years of Administrative Assistant experience Strong organizational and communication skills

Div. 188 Ocala, FL Responsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Perform clerical duties to support division operations. * Assist with entering data into software system. * Assist with collection and tracking of data. * Provide support with contracts, certificate of insurance or other requests. * Perform other clerical or administrative duties as required to support the division. Education and/or Experience High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience. Computer Skills Microsoft Office to include Word, Excel; Microsoft Dynamics 365 preferred.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): Six months experience performing health care office functions is preferred. Qualifications: Must be able to effectively communicate, both orally and in writing. Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. Must have an understanding of issues related to delivery of home care services. Requirements: • Must possess a valid state driver license • Must maintain automobile liability insurance as required by law • Must maintain dependable transportation in good working condition • Must be able to safely drive an automobile in all types of weather conditions *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): * Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): * Six months experience performing health care office functions is preferred. Qualifications: * Must be able to effectively communicate, both orally and in writing. * Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. * Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. * Must have an understanding of issues related to delivery of home care services. Requirements: * Must possess a valid state driver license• Must maintain automobile liability insurance as required by law• Must maintain dependable transportation in good working condition• Must be able to safely drive an automobile in all types of weather conditions * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Job Description We are seeking an Office Administrator to join our team! *This is an on-site role, and will not be remote or hybrid, at any time.* What We Offer: Work in a team-oriented environment where collaboration is a priority. Achieve your professional goals without sacrificing the balance between work and life. A comprehensive benefits package with options to choose what works best for you and your family. About the Role: As an Office Administrator with Flagstone Pavers, you are responsible for: Keeping Up with Transportation Tasks Helping Out with Inventory Control Answering Customer Service Calls and Tasks in a Timely Manner Taking On Month-End Closing Procedures About You: The ideal candidate will have experience with: Project Assistance Customer Service Good multi-tasking, communication, and organizational ability Strong Technological Abilities (Experience with McLeod, Maintenance Connection, and JD Edwards is preferred) Ready to apply? Submit resume through this posting! *Your offer may be contingent upon passing a drug test for this role.*

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Brooksville, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Position Overview: The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Specific Responsibilities: * Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * May maintain manager's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications. * Maintains confidentiality * Organizes and maintain files and records. * Prepares correspondence, reports, and presentations. * Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Contributes to team effort by assisting with projects as needed. * This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Education and Experience: * High School Diploma, Associates Degree preferred * 3+ years of administrative support work, preferably for executive level staff. * Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook. * Excellent interpersonal skills and “can do” attitude are required. * Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Competencies: * Technical Proficiency: Applies the technical knowledge and skills required in order to achieve the expected outputs. * Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available. * Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record. * Communication Proficiency: Comfortable using a broad range of communication styles, and ability to choose appropriate, effective ways to communicate to different audiences in diverse situations. * Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution. Work Environment: May work in a variety of environments including professional offices, clinics, hospitals, or out-patient facilities. They spend much of their time on their feet, actively working with patients. Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus. Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Job Description Life Line Home Care Inc. is seeking a Branch Office Coordinator to manage front-office operations, support patient intake and discharge processes, and assist with daily administrative tasks. Key responsibilities include handling calls, assisting patients and referral sources, maintaining accurate documentation, processing inventory and supply orders, and ensuring compliance with organizational and regulatory standards. This role requires excellent communication, organizational, and customer service skills, with the ability to multitask and work collaboratively with clinical and billing teams. Qualifications: High school diploma or GED required Previous office or administrative experience preferred Proficiency in Microsoft Office, internet, and billing systems Strong attention to detail and ability to handle confidential information Ability to occasionally lift up to 50 lbs

Job Function: Performs administrative level secretarial work, including administrative support to the Department. Key responsibility will be the information/membership desk of the new Resource and Recreation Center and assist in the daily operations of the facility. Responsible secretarial and record keeping requiring considerable judgment in the daily activities of the Parks & Recreation Department. Receive calls and give information to callers, screen and route calls to appropriate destinations in a professional and courteous manner. Assists with filing and monitoring of administrative files, publicize, market and brand special events and recreational programs related to the Resource and Recreation Center. Position employees in this classification function at a complex clerical capacity and create complex documents and reports, maintain filing systems, as well as provide general office management support. Responsible for assisting in the PO, P-card, and billing of the department. Performs other related duties as required or assigned. Career Path: Administrative Coordinator Essential Duties: The essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required. Administrative assistance to the Director, departmental senior staff and staff of the Resource and Recreation Center. Manage daily operations of the information/membership desk of the Resource and Recreation Center. Assist lead staff in the overall operations of the Resource and Recreation Center facility. Assist in creating and implementing rules of the Resource and Recreation Center. Research, compose and type effective correspondence and memorandums, charts, reports and other departmental forms and materials independently or from general instructions. Establish and maintain filing system/records for the Department. Follow retention schedules according to the State Records Retention Standards. Answer incoming phone lines, screen and route telephone calls, handle calls when possible, provide information, and take complete and concise messages. Requisition materials and supplies and enter coded invoices for payment, maintain open purchase orders, prepare check requests and if necessary; budget transfers and amendments. Give out information according to department rules, regulations and policies. Assist with updating departmental Web Pages, City Calendar. Researching and reports for various Parks & Recreation related issues. Create presentations in power point as necessary. Creation and publishing of promotional material and digital content for the promotion of Parks & Recreation events and programs related to Resource and Recreation Center. Coordinates and schedules City Parks & Recreation Facilities, meetings, meeting rooms and required equipment for internal meetings and those with other departments, vendors, Departmental programs, and business community. Assists customers with facility rentals online, collecting payment as needed, making changes and cancelling reservations on a daily basis. Assists customers with registrations, transfers, etc. for activities and programs on a daily basis. Perform other related functions as required. Knowledge, Skills, and Abilities: Excellent knowledge of business English, punctuation, mathematics and spelling. Specific knowledge in how a City, County, or Government operates. Excellent verbal and written communication skills. Excellent customer service skills. Excellent team player. Exceptional knowledge of modern office practices and procedures. Exceptional ability to maintain files and records. Knowledge in budget processes. Knowledge of working with boards/committees and taking notes. Exceptional computer skills in Windows, Ms Office, Canvas, Adobe. Ability to maintain confidentiality. Ability to work some evenings/weekends/holidays and overtime work as required. Spanish language ability is a plus but not required. Bilingual candidates are encouraged to apply. Required Qualifications: High School graduation or GED required. One (1) year training or course work in business executive secretarial or related field preferred. Or equivalent of work experience. Must have at least one (1) year responsible secretarial experience in the public or private sector. A comparable amount of education and/or experience can be substituted for the minimum qualifications. Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period. Must possess a valid Florida Driver's License. Essential Physical Skills: Ability to clearly communicate verbally. Acceptable eyesight (with or without corrections). Acceptable hearing (with or without hearing aid). Able to lift and /and or carry weight up to ten (10 lbs.) pounds. Walking or standing for periods of time. Able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc. Equipment: Computer system and components. Multi-line telephone Copier Fax machine Calculator Environmental Conditions: Works inside in an office environment. (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.

Ready for your next career opportunity? Look no further, The Mouse is looking to hire you! At McCall, we believe in investing in our team just as much as we invest in our customers. Founded on values of honesty, integrity, and excellence, our company has grown all around. These core values remain at the heart of everything we do. Whether you're experienced or not, we offer comprehensive training to help you succeed! Ready to take the next step in your career? Apply in minutes from your mobile phone! Starting Hourly Rate: $15 Responsibilities With McCall, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at McCall: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At McCall, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Offer * Starting Hourly Rate: $15 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Qualifications What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint McCall is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint McCall is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer With McCall, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at McCall: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At McCall, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Offer * Starting Hourly Rate: $15 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program.

Job Description Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Clermont location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build strong relationships with colleagues Effective communication, including speaking, writing and active listening Extremely proficient with Microsoft Office, with a heavy emphasis on Excel Good phone presence Attention to detail Accurate work production Time management, prioritization, organization and multitasking abilities Ability to work independently, self starter works well with little supervision Highly organized These additional skills are not required but are beneficial Bilingual Benefits: Medical, Dental, Vision, and supplemental insurance Company-paid life insurance and short term disability insurance 401K plan Paid Holidays Powered by JazzHR ir Wt6kga0n

The administrative assistant enhances administrative effectiveness by providing clerical support to the parochial administrator, the ordinary for administration, or department-director level roles. The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, creates complex documents and reports, maintains filing systems, as well as provide general office support. Job duties vary by departmental assignment. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Performs secretarial duties for assigned department leader with minimal direction; may provide support for other departments as needed. Schedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings; makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls; assists staff, visitors and others. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing the parish in a positive light. Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community. Opens and distributes daily mail and makes determination as to importance and priority; organizes work by reading and routing correspondence, collecting information, and initiating communication. Develops and maintains effective records and information management systems, including a current and accurate filing system. Completes requests by answering or referring inquiries via the telephone; greets visitors; refers calls to appropriate person, entity, or outside agencies. Coordinates the activities of other clerical and receptionish/administrative staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload; may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed. Responsible for organizing and utilizing volunteer services. Ensures that the department leader and appropriate personnel are apprised of developments and situations, exercising good judgment, and ensuring confidentiality is maintained in all areas of responsibility. Professionally communicates and interacts with staff members, management team, volunteers, and diocesan officials. Maintains “customer” confidence and protects operations by keeping information confidential. Prepares reports by collecting information and data. Prepares PowerPoint computer presentations for outlines or notes. Attends required meetings and gatherings. Contributes to team effort by accomplishing related results as needed. Continually monitors timeliness to achieve timely completion of all jobs. Performs all other duties as assigned.

Job Description Warranty Administrator Assistant - Chevy/GMC Experience FLSA Status: Non-Exempt Department: Service Reports to: Warranty Supervisior Responsible for the prompt and accurate submission of manufacturer and after-market warranty claims and the resulting collection of all warranty revenues. Responsibilities: Have a complete understanding of manufacturer and after-market warranty company policies and procedures. Establish and maintain productive relationships with the manufacturers designated warranty representatives. Review every warranty repair order written for proper completion, accuracy and legibility according to the applicable policies and procedure manuals. Return improperly completed repair orders to the person originating the document for correction and completion as necessary. Determine and enter the applicable labor operation codes, failure codes and/or other administrative data required and enter them on the repair orders. Flag the appropriate technicians for the hours earned on the operations they performed. Check each repair order against the vehicles service history to avoid making duplicate claims. Monitor the use of special warranty programs for diagnosis time, straight time repairs, etc. for abuse service, sales and/or technical staff. Report to management any abuses or manipulation of warranty claims. Ensure that all deductibles are properly documented so they are collected from the customer at the time of repair completion and/or vehicle delivery. Review all rejected warranty claims and prepare the repair orders for immediate resubmission. Establish and maintain a record and control of the physical inventory of parts to be returned, inspected or scrapped by the manufacturer or other warranty authority. Provide a weekly report to the service manager regarding claims status. Strive to maintain a minimum warranty claims acceptance rate of 95% and no more than 14 days of warranty receivables. Arrive and depart work at the hours designated by service management. Maintain a high level of personal grooming, hygiene and dress consistent with the duties of the position. Requirements: Follows the dress code the company has put in place. Maintains a clean and neat work area. Follows federal, state and local law as well as company policy about safeguarding all information. Reports on time to work and follows schedule that is given. Calls supervisor if he/she cannot be at work on time. Keeps current with annual HR training along with any other training that might be required for this position. Follows all company policies and procedures. Notifies supervisor of any illegal activity.

Job Posting - Development & Administrative Coordinator Status: Full-Time, Non-Exempt Schedule: Monday-Friday, 9:00 AM - 5:00 PM (occasional early mornings, evenings, or weekends as needed) Salary: $54,875 annually (or $26.38/hour; in accordance with AMC's Pay Equity Policy, salary is non-negotiable) Reports To: Associate Director Location: Gainesville, FL (primarily in-office; 4+ days per week with Fridays remote) About the Role A.M. Crawford, Inc. (AMC) seeks a highly organized, forward-thinking Development & Administrative Coordinator (DAC) to support both internal operations and client-facing fundraising work - with a particular focus on knowledge management, documentation, and the thoughtful use of AI tools. This is a hybrid role combining administrative excellence, project coordination, fundraising support, and organizational knowledge stewardship. The DAC plays a critical role in ensuring that information, systems, and institutional knowledge are captured, organized, and accessible across the firm. This position is ideal for someone who enjoys building order out of complexity, is actively experimenting with AI tools, and is excited to bring ideas for improving how a consulting firm documents, learns, and operates. Core Responsibilities Knowledge Management & AI-Enabled Systems Support AMC's organizational knowledge management efforts, ensuring that key information, processes, and learnings are documented and accessible. Organize and maintain internal knowledge assets such as: Meeting and interview transcripts (including Gemini-generated transcripts) Reference materials and research libraries Client and internal documentation housed in tools such as NotebookLM Assist with the setup, maintenance, and improvement of custom GPTs, AI workspaces, and internal knowledge tools used by the team. Experiment with AI tools (e.g., ChatGPT, Gemini, NotebookLM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency. Proactively bring ideas for how AI and automation can support fundraising, operations, and internal learning - and help test and implement those ideas in practice. Administrative & Operational Support Manage and maintain deadline calendars; schedule tasks associated with client deliverables and internal workflows. Coordinate meetings, prepare agendas, collect materials, and capture notes or action items as needed. Manage timely and professional email and voicemail correspondence; organize incoming communications to ensure priorities are addressed. Perform general office and administrative duties, including handling information requests, ordering supplies, and supporting office operations. Maintain efficient, well-organized filing systems (digital and hard copy) across Google Drive, Dropbox, and related platforms. Track all time and projects accurately in Asana and Harvest. Fundraising & Client Support Assist with the preparation of grant proposals, ensuring accuracy, completeness, and adherence to funder guidelines. Track and maintain records of all grant applications, including deadlines, requirements, submissions, and outcomes. Collaborate with AMC staff to research and identify potential funding opportunities. Research foundation and grant databases to support client fundraising strategies. Proofread and format professional, branded documents using Google Workspace, Microsoft Office, and related tools. Collaboration & Professionalism Communicate effectively with the CEO, COO, staff, consultants, and clients as needed. Maintain confidentiality of all client and company information. Provide clerical, project, and coordination support across teams as assigned. Perform other duties as determined by the supervisor. What You Bring Relevant professional experience in fundraising, development, administration, or project coordination - in nonprofit or comparable professional settings - and/or a degree in a related field. Demonstrated curiosity about - and experimentation with - AI and digital productivity tools (e.g., ChatGPT, Gemini, NotebookLM, or similar platforms). Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines. Clear, professional written and verbal communication skills with strong attention to detail. Comfort supporting fundraising efforts such as grant tracking, proposal preparation, and research. Strong research skills and the ability to synthesize information from multiple sources. Proficiency with tools such as Google Workspace, Microsoft Office, Asana, and database platforms (or ability to learn new tools quickly). High level of professionalism, discretion, reliability, and follow-through. Core Competencies Administrative Excellence - Build and maintain systems that support efficiency, accuracy, and accountability. Fundraising Support - Provide reliable coordination and research support for fundraising and grant activities. Knowledge Management - Organize, document, and steward institutional knowledge so it is usable and scalable. AI & Digital Fluency - Use emerging tools thoughtfully to improve workflows, documentation, and productivity. Communication - Communicate clearly, professionally, and responsively with clients and colleagues. Compensation & Benefits AMC offers a robust benefits package that reflects our belief in balance, growth, and well-being: Unlimited Vacation Time - Trust-based flexibility to rest and recharge. Collective Disconnects - Company-wide breaks: one week between Christmas and New Year's, plus 1-2 days around Independence Day holiday in July. 12 Paid Holidays - Observed in accordance with the City of San Francisco calendar. Comprehensive Health Coverage 401(k) with Company Match - 100% match on the first 1%, 50% match on 2-6%. Matching Gift Program - Amplify your impact through philanthropy (match of up to $150/year). Professional Development Funding - Invest in your ongoing learning and leadership growth. Performance- and Business Development-Based Bonus Opportunities Work Environment This role is based in our Gainesville, FL office and collaborates with colleagues and clients across multiple U.S. time zones. The position may involve limited travel and occasional evening or weekend work. Professionalism, discretion, and adaptability are essential. Why Join AMC At AMC, our mission is nonprofit success. We make this our mission because we believe that nonprofits change the world for the better. AMC is the behind-the-scenes team that helps nonprofits do transformative work, and we hold ourselves to high standards. Our culture is rooted in our values - what we call our: Growth; Integrity & Respect; Value Awareness; Excellence; and Spirited, Collective Effort. We're a team of thinkers, creators, and builders who take pride in elevating the people, nonprofits, and missions we serve. If you're a driven professional who is inspired by the work of nonprofits and values autonomy, creativity, and meaningful impact, we invite you to bring your expertise to AMC. To Apply Please submit your résumé and a brief cover letter describing your relevant experience and why you're excited to join AMC's mission-driven team.

Warranty Administrator Assistant - Chevy/GMC Experience FLSA Status: Non-Exempt Department: Service Reports to: Warranty Supervisior Responsible for the prompt and accurate submission of manufacturer and after-market warranty claims and the resulting collection of all warranty revenues. Responsibilities: Have a complete understanding of manufacturer and after-market warranty company policies and procedures. Establish and maintain productive relationships with the manufacturers designated warranty representatives. Review every warranty repair order written for proper completion, accuracy and legibility according to the applicable policies and procedure manuals. Return improperly completed repair orders to the person originating the document for correction and completion as necessary. Determine and enter the applicable labor operation codes, failure codes and/or other administrative data required and enter them on the repair orders. Flag the appropriate technicians for the hours earned on the operations they performed. Check each repair order against the vehicles service history to avoid making duplicate claims. Monitor the use of special warranty programs for diagnosis time, straight time repairs, etc. for abuse service, sales and/or technical staff. Report to management any abuses or manipulation of warranty claims. Ensure that all deductibles are properly documented so they are collected from the customer at the time of repair completion and/or vehicle delivery. Review all rejected warranty claims and prepare the repair orders for immediate resubmission. Establish and maintain a record and control of the physical inventory of parts to be returned, inspected or scrapped by the manufacturer or other warranty authority. Provide a weekly report to the service manager regarding claims status. Strive to maintain a minimum warranty claims acceptance rate of 95% and no more than 14 days of warranty receivables. Arrive and depart work at the hours designated by service management. Maintain a high level of personal grooming, hygiene and dress consistent with the duties of the position. Requirements: Follows the dress code the company has put in place. Maintains a clean and neat work area. Follows federal, state and local law as well as company policy about safeguarding all information. Reports on time to work and follows schedule that is given. Calls supervisor if he/she cannot be at work on time. Keeps current with annual HR training along with any other training that might be required for this position. Follows all company policies and procedures. Notifies supervisor of any illegal activity.