Administrative coordinator jobs in Pflugerville, TX - 474 jobs

We are recruiting for a Accounting & Administrative Coordinator with a wonderful design-construction company in West Austin! They are an outstanding company with a fun, family oriented culture and offer career growth! Servicing both residential and commercial segments, this company specializes in servicing customers with a high degree of personalized services such as homeowners, interior designers, custom homebuilders, and residential general contractors. RESPONSIBILITIES: Record and categorize expenses Review and process vendor payments Organize and maintain progress controls, involving the need to analyze financial data and recommend ways to help the company run proficiently Find and address any discrepancies in accounting Keep accounting system up to date Prepare weekly financial reports regarding revenues and expenses Monitor and maintain collections and billing controls Identify organizational problems and opportunities for improvements Review and optimize controls in “requests for payments” for all payments made to independent contractors to determine accuracy of contractual agreements and work performed Provide job-costings reports Organize and maintain vendor contact information Demonstrate effective communication and problem-solving skills Maintain the highest standards of professionalism and ethics Able to work with minimum supervision Perform administrative support and other duties as needed QUALIFICATIONS: 2+ years of accounting experience High proficiency in QuickBooks Desktop Attention to detail with accurate data entry skills Must be highly organized and capable of managing multiple tasks and priorities.

Lee & Associates - Austin is a part of the largest broker-owned commercial real estate firm in the nation, with over 80 offices and more than 1,800 brokerage professionals. Established in 2024, the Austin office offers full-service brokerage specializing in Industrial, Land, Data Center, Retail and Office real estate. Our team is dedicated to providing top-quality service and expertise in the commercial real estate market. Role Overview Lee & Associates - Austin is seeking a Marketing & Operations Coordinator to provide execution-level support to our marketing and transaction teams. This role is designed to reduce administrative and production workload for senior team members, improve consistency across marketing and CRM systems, and increase overall team efficiency. The ideal candidate is detail-oriented, organized, comfortable with design platforms, and thrives in a fast-paced professional services environment. This is an execution and support role, not a strategy or management position. Key Responsibilities Marketing Support (approximately 55-65%) • Assist Marketing Director with execution of approved marketing initiatives • Edit and format proposals, presentations, flyers, case studies, and broker bios • Create and update marketing materials using Adobe InDesign and Canva • Post approved content to website, LinkedIn, and email platforms • Maintain marketing asset libraries, listings, and photo databases • Coordinate with vendors for photography, signage, and printing Transaction & Operations Support (approximately 35-45%) • Enter, update, and maintain CRM data for contacts, deals, and activity • Assist with basic market research, and data entry • Update internal deal trackers and reports • Upload, organize, and maintain transaction documents and closing files • Provide administrative support to transaction team as needed Qualifications • Associate degree required; bachelor's degree preferred but not required • 0-3 years of experience in marketing coordination, administrative support, or operations • Working knowledge of Adobe InDesign and Canva required • Strong attention to detail and ability to follow defined processes • Comfortable managing multiple tasks and deadlines • Proficient in Microsoft Office (Word, Excel, Outlook) • Ability to work collaboratively in a primarily in-office environment Preferred (Not Required) • Experience in commercial real estate, brokerage, or professional services • Exposure to CRM systems and data entry • Basic understanding of branding standards Compensation and Benefits • Competitive base salary with bonus opportunities • Health Insurance • PTO and adaptive scheduling

• Minimum 2 years of relevant experience in a corporate office environment or related experience in hospitality and/or workplace services delivery desired. • Prior experience in reception or office services related background preferred. • Service-oriented demeanor. • Positive, professional attitude and presence with the ability to provide excellent customer service and interact with many levels both inside and outside of the organization. • Ability to maintain poise and professionalism in a fast-paced environment. • Flexibility to work different schedules and in conjunction with team members' schedules and the ability to work overtime when needed. • Excellent verbal and written communication skills. • Ability to work independently and in a team environment. • Familiarity with Microsoft Office software, particularly Word, Outlook, and Excel. • Performs other duties, tasks, and special projects as required or as assigned by the management team.

We're looking for an Onsite -Administrative Assistant for our client. If you have 2-5 years of experience in Data Entry, accounting then this is a great opportunity to grow your career with a company known for excellence. What You'll Do Provide administrative support to on-site management in scheduling, Onboarding, billing, inventory, ordering, payroll & timekeeping, building access, and other duties as assigned. Assist with safety and compliance items. Perform other duties including coordination with accounting and general office management. What You Bring Bilingual (Spanish/English) preferred 1-2 years administrative or operational experience Excellent attention to detail Proactive and self-motivated Strong verbal and written communication skills Customer service experience preferred Working knowledge or willingness to learn janitorial equipment Intermediate Microsoft Office skills Strong organizational skills Top performers are fast learners, strong team players, and committed to accuracy and inclusiveness. 📍 Location: Taylor, TX -Onsite 💵 Pay: $25 - $26/hr 📩 Apply now to take the next step in your Admin career! Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Waste Connections is looking for an Administrative Assistant to support the Lonestar Division Team in SouthAustin, TX (near the airpoirt). Duties and responsibilities include providing administrative support to ensure efficient operations throughout the Division and is a keystone in driving and promoting our culture and values on a daily basis. This individual supports the Division Vice President as well as the Division Controller through a variety of tasks related to organization and communication. The successful individual needs to have the ability to rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. The hours are from Monday-Friday 8am-5pm typically working 40 hours a week. Roles and Responsibilities: * Administrative duties supporting all line of business * Assists with booking all aspects of Division meetings and any training meetings, including meeting-related travel. * Maintains and prepares communications for Division staff * Assists in the preparation and distribution of regularly scheduled reports if and as required * Plans and facilitates Division office team building events and celebrations * Research and create presentations if and as required * Handles sensitive information in a confidential manner * Continuously develops and updates administrative systems to make them more efficient Job Requirements * Able to work flexible hours, including evening and weekends * Willing to travel for work, when required * 2+ years in supervisory or people management position * Expert level written and verbal communication skills * Advanced in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, pivot tables and Social Media web platforms * Commitment to continuous performance and process improvement with a dedication to self-direction and willingness to take initiative * Experience in preparation and coordination of company events, meetings, and employee team building activities or special projects * Database managements skills, technologically savvy We offer excellent benefits including: medical, dental, vision, flexible spending account, long term disability, life insurance, 401K retirement. Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

Our client is seeking a highly organized, proactive, and adaptable Household Manager/ Executive Personal Assistant to support a busy family based in Austin, Texas. This full-time role combines hands-on household management with administrative, scheduling, and multi-property coordination. The ideal candidate is detail-oriented, tech-savvy, discreet, and able to independently manage household operations, family logistics, and administrative responsibilities with minimal oversight. This role requires a versatile individual who can handle a wide range of responsibilities while ensuring the household runs smoothly and efficiently. Key Responsibilities Oversee day-to-day household operations and ensure homes are running smoothly and efficiently Manage vendors and household service providers; maintain maintenance schedules and oversee repairs Conduct regular in-home walkthroughs; manage household inventory, groceries, and supplies Handle mail, packages, returns, and general household logistics Maintain centralized family calendars, schedules, and travel itineraries Provide family and lifestyle support, including occasional school-related coordination and errands Maintain and organize household and personal files (digital and physical) Oversee bill payment, utilities, and household expenses Track deadlines, renewals, school requirements, and important dates Coordinate remote oversight of additional residences and rental properties Qualifications Minimum of 5+ years of experience in a similar Executive Assistant, Personal Assistant, or Household Manager role Strong technical proficiency with Google Workspace, Dropbox, and shared calendars Exceptional organizational, communication, and problem-solving skills High level of discretion and professionalism Ability to pass a background check and provide verifiable references Must have a reliable vehicle Compensation: $80,000-$120,000 annually, commensurate with experience Schedule: Full-time, Monday-Friday with flexibility Travel Required: None (remote coordination only)

Job Description GENERAL DESCRIPTION This position a non-exempt position that performs a variety of complex clerical duties to provide support for the daily operations of the office, including assisting the District Attorney and his staff in case and trial preparation. The District Attorney's Office is responsible for handling felony cases committed by adults which include a maximum penalty of life without parole or the death penalty and/or a fine of $10,000. Position entails assisting other office personnel such as the Attorneys and other clerks. Court room presence and travel may be required. Job Posted by ApplicantPro

Austin-based family is looking for an Executive Personal Assistant and Household Manager to be the organizational force behind their busy household. This is a hands-on role supporting a dynamic family with three young children, managing a full calendar of business and personal commitments where priorities shift constantly. You'll serve as the strategic partner by keeping the Principal 10 steps ahead, continually monitoring the calendar for changes, and ensuring the Principal is always prepared and on time. You'll manage a busy calendar across multiple family members and staff, understanding business and personal/family commitments, coordinate schedules for nannies, plan family events, support family travel, and oversee household vendors and maintenance. Someone with meticulous attention to detail, strong communication skills with the ability to distill information clearly, a proactive mindset, and who is comfortable juggling competing priorities where urgent needs arise constantly. This role is based out of their residence in Austin, TX. 125-130K DOE + quarterly bonus, benefits, 401k, 10 days PTO & flexible work setup in summer. Responsibilities: Serve as the strategic partner for family life, anticipating needs and keeping the principal 10 steps ahead of what's coming. Manage calendar coordination across the principal, three children, and three nannies-understanding how business and personal schedules intersect and affect each other. Proactively monitor calendars constantly for changes and anticipate needs proactively and communicate potential conflicts or issues before they arise. Ensure the principal is always prepared and on time for meetings, obligations, and events across business and personal spheres. Plan and organize family events, including birthdays, holidays, dinner parties, and small gatherings, with attention to detail and warmth. Coordinate all logistics from guest lists and invitations to catering, vendors, décor, and follow-up. Support family travel by preparing detailed itineraries, coordinating bookings, and creating packing lists. Anticipate travel needs and ensure seamless execution from departure to return. Handle any changes or challenges that arise during trips with calm problem-solving. Coordinate with the household team to communicate daily priorities and ensure alignment. Oversee household vendors, deliveries, and maintenance with care and attention to quality. Track household expenses and maintain organized digital filing systems. Handle errands and personal tasks efficiently. Qualifications: Previous experience as a Personal Assistant, Household Manager, or in a high-touch concierge role supporting a private home or executive. Strong calendar management skills with the ability to manage multiple schedules and adapt quickly to constant changes. Exceptional attention to detail, proactive mindset, and a strong sense of ownership in completing tasks to a high standard. Clear, concise, and clean communication skills with the ability to distill information effectively for quick decision-making. High EQ with the ability to read situations, manage up, and follow through consistently. Flexibility to adapt as priorities shift throughout the day while keeping longer-term projects moving forward. Strong organizational ability and a track record of maintaining trust through accuracy, reliability, and discretion. Intuitive, high-touch service orientation with the ability to anticipate needs before they are communicated. Flexible availability, including occasional weekend communication or urgent requests when needed. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Job DescriptionDescription: SPS PoolCare is launching a new Group Purchasing Organization (GPO) to provide pool professionals with collective buying power and operational support. We're seeking an Administrative Coordinator be the main point of contact for our - Vendor & Member Services -handling inquiries, onboarding, ticket management, and event support. Duties & Responsibilities Serve as the first point of contact for GPO members via phone, email, and ticketing systems (e.g., Freshdesk). Assist with member registration, portal setup, and onboarding. Maintain accurate member and vendor information within CRM systems. Coordinate communications between members, vendors, and internal teams to resolve pricing, order, or delivery issues. Support vendor onboarding by collecting required documentation and updating program details. Represent the GPO at select industry conferences and trade shows; assist with booth setup and lead tracking. Manage and document support tickets, FAQs, and knowledge base updates. Identify recurring issues and contribute to process improvements to enhance member experience. Requirements: Required Skills & Abilities 2+ years of customer service experience, ideally in B2B or membership-based organizations. Strong communication, organization, and problem-solving skills. Experience with CRM and help desk systems (Freshdesk preferred). Tradeshow experience is a plus (Not Required) Familiarity with vendor programs or GPO operations is a plus. Proficient in Microsoft Office and Google Workspace. Willingness to travel occasionally for events. Success Profile Delivers responsive, professional service to GPO members and vendor partners. Builds lasting relationships through reliable communication and follow-through. Contributes to operational efficiency and best-in-class member experience. Entrepreneurial Spirit, resourcefulness, and the ability to thrive in a growing environment

Requirements Required Skills & Abilities 2+ years of customer service experience, ideally in B2B or membership-based organizations. Strong communication, organization, and problem-solving skills. Experience with CRM and help desk systems (Freshdesk preferred). Tradeshow experience is a plus (Not Required) Familiarity with vendor programs or GPO operations is a plus. Proficient in Microsoft Office and Google Workspace. Willingness to travel occasionally for events. Success Profile Delivers responsive, professional service to GPO members and vendor partners. Builds lasting relationships through reliable communication and follow-through. Contributes to operational efficiency and best-in-class member experience. Entrepreneurial Spirit, resourcefulness, and the ability to thrive in a growing environment Salary Description $45,000 to $60,000

As the Sales Office Administrator for Roberts Communities, you will oversee the administrative operations of the sales office, supporting Sales Managers in optimizing home sales processes. Key responsibilities include managing accounts, ensuring contract documentation compliance, coordinating move-in processes, and providing exceptional customer service. This role demands strong organizational skills, attention to detail, effective communication abilities, and proactive leadership to drive sales team success and enhance customer satisfaction. About Roberts Resorts & Communities: This company operates nationally and is growing by the day. At Roberts Resorts & Communities, we're on a mission to build community and fulfilling dreams. Through our core values of resourcefulness, integrity, passion, and epic customer service, we're dedicated to making a difference in the lives of 30,000 people. If you're passionate about creating meaningful impact, thrive in a culture of integrity, and are committed to delivering exceptional service, we invite you to join us in turning visions into reality and shaping a brighter future together. PERFORMANCE OBJECTIVES: Support Sales Managers in overseeing Home Sales operations by: Managing accounts payable/receivables across all locations. Ensuring thorough documentation and dissemination of contracts to relevant personnel (e.g., First Bank, CFO, VP-Sales). Updating physical and digital files, utilizing tools like Smartsheet. Conducting Warranty closings with residents prior to home occupancy. Submitting requisite documents to corporate offices, factories, staff, customers, and state agencies for new home move-ins and pre-owned properties (e.g., Form T, SOL, HUD Warranty Cards). Ensuring all home files adhere to 100% compliance with TDHCA and MVD regulations. Verifying and facilitating proper transfer of SOs and MVD titles to homeowners through Smartsheet. Researching and confirming payment of back taxes on pre-owned homes. Initiating payments to clear back taxes and/or bank liens. Coordinating move-in dates with Project Managers and ensuring homes are fully prepared for occupancy. Achieving a rating of 8-10 on the Roberts CSI survey by leveraging available tools. Collaborating with community managers to schedule lease signings for new customers. Maintaining cleanliness and presentation of sales offices, and ensuring stocked refrigerators. Creating and distributing gift baskets for new move-in customers. Balancing petty cash accounts at all locations. Assisting in transitioning prospective residents from the 'sales' phase to becoming community residents. Stocking brochures, folders, and sales aids at all properties. Partnering with Sales Managers to organize special events aimed at boosting sales. Cultivating interest in Roberts Communities through positive interactions and fostering strong relationships with current residents to encourage referrals. Collaborating closely with sales managers to optimize sales performance. Requirements KEY COMPETENCIES: Financial Management: Ability to manage accounts payable/receivables, balance petty cash accounts, and initiate payments for back taxes or bank liens. Documentation and Compliance: Proficiency in documenting contracts accurately and ensuring compliance with regulatory requirements such as TDHCA and MVD regulations. Organizational Skills: Capacity to maintain organized paper and digital files, update records systematically, and coordinate various tasks effectively using tools like Smartsheet. Customer Service: Commitment to delivering excellent customer service through Warranty closings, assisting residents with move-in procedures, and responding promptly to inquiries or concerns. Communication: Strong verbal and written communication skills to liaise with internal stakeholders (Sales Managers, Project Managers, Community Managers) and external parties (customers, state agencies). Attention to Detail: Keen eye for detail to verify document accuracy, ensure compliance, and conduct thorough research on back taxes or other financial matters. Interpersonal Skills: Ability to build positive relationships with current and prospective residents, promote community engagement, and collaborate effectively with team members. Problem-Solving: Capacity to identify and resolve issues related to contracts, payments, or compliance, and proactively address challenges in the sales and move-in process. Sales Support: Willingness to assist Sales Managers in various aspects of sales operations, including coordinating lease signings, stocking sales aids, and organizing special events. Initiative and Adaptability: Demonstrated initiative to take ownership of tasks, adapt to changing priorities, and contribute to the overall success of the sales team and Roberts Communities. EDUCATION & EXPERIENCE: Bilingual English and Spanish required. High School diploma or GED required. Completion of 2 years of college preferred. Minimum of 5 years of office administration experience. Professional phone demeanor when interacting with customers. Strong verbal and written communication skills. Language Proficiency: Ability to fluently read, write, and speak English and Spanish. Must possess a valid Driver's License. Familiarity with basic accounting principles. Experience with property management software such as Rent Manager, Yardi, or similar platforms would be advantageous. Proficient in MS Office applications such as Word, Excel, and Outlook. Ability to work effectively both independently and as part of a team. PHYSICAL REQUIREMENTS: Constantly sit, talk, or hear; Frequently use hands. Manual dexterity for handling paperwork and using office equipment. Clear vision and hearing for reviewing documents and communicating effectively. Capability to lift up to 10 pounds. BENEFITS: Medical, Dental, and Vision Employer Paid Life Insurance Voluntary STD, LTD, Life, Accidental, and Critical Illness PTO and 11 Paid Holidays 401(k) Working in an inclusive community! Complimentary stay at one of our resorts! COMMITMENT TO DIVERSITY: Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued, and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated, voices are heard, and excellence thrives. If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to *********************. Salary Description 20

The Strategic Communications Partner serves as the primary communications advisor and content lead for the Office of the CEO at CommUnityCare Health Centers. This role supports both the CEO and Deputy CEO (Chief Strategy Officer) in communicating organizational priorities, progress, and impact across internal and external audiences.Working within the Strategy team and in partnership with the Communications Department, the position manages the flow of executive-level communication-internal and external-supporting transparency, engagement, and alignment across the CommUnityCare + Central Health system. The ideal candidate is a thoughtful writer, strategic listener, and skilled project manager who can navigate the pace and complexity of a large, multi-site ambulatory care organization. Responsibilities Essential FunctionsExecutive Communication & Voice Development• Develop talking points, speeches, op-eds, internal messages, and presentation materials for the CEO and Deputy CEO.• Capture and maintain the CEO's authentic voice while aligning with CommUnityCare's brand and mission.• Anticipate communication needs tied to strategic initiatives, governance cycles, and system priorities.Internal Storytelling & Staff Engagement• Craft messages that connect staff to mission, vision, and strategy.• Partner with People, Operations, and Communications to ensure consistent internal narrative across channels (emails, town halls, videos, intranet).• Source frontline stories that demonstrate impact and progress toward strategic goals.|External Visibility & System Alignment• Coordinate with Central Health's Communications team to align external messaging and media opportunities.• Prepare briefings and remarks for community and partner events, public meetings, and joint communications.• Support the CEO's and Deputy CEO's participation in public panels, thought-leadership pieces, and highprofile engagements.Strategic Planning & Intelligence• Track system developments, policy discussions, and community issues to inform executive messaging.• Collaborate with the Strategy team to ensure communications reflect organizational priorities and data insights.• Monitor and synthesize insights from policy developments, community health data, and governance discussions (Travis County Commissioners Court, Austin City Council, Central Health Board, etc.) to inform CEO and Deputy CEO messaging.• Provide brief strategic analyses and contextual summaries to anticipate questions, shape public remarks, and align external messaging with system priorities.• Serve as a bridge between strategy, communications, and policy - ensuring our external voice is grounded in accurate data, current context, and foresight.• Support development of executive reports, dashboards, and board materials.Content & Workflow Management• Maintain an organized calendar of key communications moments and deliverables.• Develop templates and frameworks for consistent CEO updates.• Integrate AI and digital tools to improve writing efficiency and visual storytelling while maintaining human oversight. PatientKnowledge, Skills and Abilities• Strong writing, editing, and storytelling skills with the ability to adapt voice and tone for executive communications.• Strategic thinking and judgment to align content with organizational goals and priorities.• Ability to manage multiple projects and deadlines in a fast-paced environment with minimal supervision.• High emotional intelligence and interpersonal skills to collaborate effectively with executives and cross-functional teams.• Familiarity with digital communication platforms and analytics (e.g., intranet, social media, email campaigns, content management systems). Qualifications Minimum Education:Bachelor's Degree (higher degree accepted) in Communications, Journalism, Public Policy, English, or related field. RequiredMinimum Experience:8 years Experience in executive communications, journalism, or strategic storytelling roles.

The Coordinator of Administrative Services is responsible for coordinating activities and providing supervision in the operation and administration of a department. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a department. Essential Duties And Responsibilities Relieves administrator of a wide variety of internal programmatic administrative duties which require a thorough understanding of the functions, programs, and policies of the College and department. Plans, organizes, and coordinates administrative operations for successful execution of a program and/or course offerings within WTCE . Provides exceptional customer service with a high degree of tact and technical knowledge, while ensuring the highest level of confidentiality. Coordinates the collection of information or the preparation of abstracts, reports, proposals, operations and procedure manuals, and other written material and documentation as required. Analyzes and prepares tables, graphs and charts for management use or presentations about departmental or divisional activities. Serves as a liaison with other departments on policies, procedures, and practices. Plans, supervises, and schedules the work of assigned staff. Responsible for all routine and non-routine administrative functions and correspondence. Manages calendar and independently schedules appointments for the assigned supervisor. Composes, reviews, and distributes documents such as, confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts. To include utilization of internal student completion tracking and job placement tools. Coordinates and plans special completion events to include pinning ceremonies and cohort-based graduation ceremonies. Reports to a top-level administrator of the College. Makes judgments and decisions to keep office functioning smoothly in absence of supervisor. Responsible for overall grant management of specialized grant initiatives related to WTCE to include knowledge and communication of funding options available to students. Establishes and maintains positive relationships with third party agencies to include local workforce advisory boards, educational entities, accreditors and district partners. May monitor expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates account reconciliations. Coordinates and arranges meetings, conferences and committee meetings, including industry advisory boards. Assists in providing timely responses to requests received by the office, facilitates student enrollment processes, coordinates internal and external special events and activities for WTCE the TSC campus. Responds independently within scope of responsibility and works in collaboration with other team members in creation of course/program section masters, supports and tracks job placement via industry relationships, and maintains communication with students. Ensures compliance with all applicable laws, policies, and procedures and assists with the establishment of goals and objectives in support of the WTCE strategic plan. Completes all required training and professional development sessions sponsored through Texas Southmost College ( TSC ). Supports the values of the College: diversity, teaching excellence, student success, innovation, creativity, and service to the College. Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with college standards, policies and guidelines. Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. Supports the values and institutional goals as defined in the College's Strategic Plan. Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College. Working hours may include evenings, holidays, weekends depending on deadline requirements, and supporting institutional events. Performs other duties as assigned. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities * Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. * Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. * Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. * Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. * May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED * Experience - Three years of related experience. * May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Work with sensitive information and maintain confidentiality. * Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume/CV * Cover Letter * At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Requirements Requirements & Essential Functions: Maintain, program, and troubleshoot POS system settings including pricing, menu builds, and user access across multiple outlets. Serve as primary POS contact for setup, training, and technical support during major events. Support administrative functions for the F&B team including scheduling, supply orders, credential tracking, and onboarding documentation. Assist with event logistics such as hospitality prep, uniform inventory, and department coordination during race weekends. Collaborate with internal teams and vendors to ensure smooth operational execution before, during, and after events. Track POS hardware inventory and coordinating deployment, maintenance, and returns. Knowledge, Skills, and Abilities: Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships. Hires outstanding candidates; has sound judgment in identifying strengths and weaknesses of others. Drives the team and the organization for results to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation. Ability to make tough decisions, gains input from others and moves decisions forward in the organization. Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly. Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow. Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization. Required Qualifications: Bachelor's Degree preferred 1 - 3 years of experience in POS management, administrative support, or venue operations Strong written and verbal communication skills required. Experience with POS platforms (SkyTab, Square) strongly preferred Experience with large scale temporary facilities, complementary to permanent facilities for an event (with over 100K guests), a plus Experience in supporting live events, hospitality, or food & beverage teams, a plus Physical Demand & Work Environments: Ability to stand, sit, use hands to handle, or feel, reach with hands and arms. Ability to lift and/ or move up to 25 pounds. Ability to squat, bend, twist, push/pull. Ability to stand/walk for long periods. Specific vision abilities required by this job include close vision and distance vision. Work in extreme environments outdoors throughout the year. The noise level in the work environment is usually moderate but can be loud during events. Salary commensurate with experience. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. EQUAL EMPLOYMENT OPPORTUNITY: COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Paralegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ

Are you a secretarial and administrative expert eager to shape the future of AI? Large‑scale language models are evolving from clever chatbots into powerful engines of organizational efficiency and communication. With high‑quality training data, tomorrow's AI can democratize world‑class office management, keep pace with evolving administrative demands, and streamline workflows for professionals everywhere. That training data begins with you-we need your expertise to help power the next generation of AI. We're looking for secretaries and administrative specialists who live and breathe office management, calendar coordination, document preparation, communication facilitation, data entry, meeting scheduling, and customer service. You'll challenge advanced language models on topics like correspondence drafting, records management, travel planning, office software proficiency, confidentiality protocols, and workflow optimization-documenting every failure mode so we can harden model reasoning. On a typical day, you will converse with the model on real-world administrative scenarios and organizational challenges, verify factual accuracy and logical soundness, capture reproducible error traces, and suggest improvements to our prompt engineering and evaluation metrics. A bachelor's or masters in business administration, office management, or a closely related field is ideal; professional certifications, extensive administrative experience, or proven project coordination skills signal fit. Clear, metacognitive communication-“showing your work”-is essential. Ready to turn your secretarial and administrative expertise into the knowledge base for tomorrow's AI? Apply today and start teaching the model that will teach the world. We offer a pay range of $8-to- $65 per hour, with the exact rate determined after evaluating your experience, expertise, and geographic location. Final offer amounts may vary from the pay range listed above. As a contractor you'll supply a secure computer and high‑speed internet; company‑sponsored benefits such as health insurance and PTO do not apply. Job title: Secretaries and Administrative Specialist - AI Trainer Employment type: Contract Workplace type: Remote Seniority level: Mid‑Senior Level

Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree is preferred. Proficient use of Microsoft Office computer application programs is required.

Classification Title Job Title Coordinator of Administrative Services-WTCE FLSA Exempt Location Main Campus Position Length Full-Time Information The Coordinator of Administrative Services is responsible for coordinating activities and providing supervision in the operation and administration of a department. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a department. Essential Duties and Responsibilities * Relieves administrator of a wide variety of internal programmatic administrative duties which require a thorough understanding of the functions, programs, and policies of the College and department. * Plans, organizes, and coordinates administrative operations for successful execution of a program and/or course offerings within WTCE. * Provides exceptional customer service with a high degree of tact and technical knowledge, while ensuring the highest level of confidentiality. * Coordinates the collection of information or the preparation of abstracts, reports, proposals, operations and procedure manuals, and other written material and documentation as required. * Analyzes and prepares tables, graphs and charts for management use or presentations about departmental or divisional activities. * Serves as a liaison with other departments on policies, procedures, and practices. * Plans, supervises, and schedules the work of assigned staff. * Responsible for all routine and non-routine administrative functions and correspondence. * Manages calendar and independently schedules appointments for the assigned supervisor. * Composes, reviews, and distributes documents such as, confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts. To include utilization of internal student completion tracking and job placement tools. * Coordinates and plans special completion events to include pinning ceremonies and cohort-based graduation ceremonies. * Reports to a top-level administrator of the College. * Makes judgments and decisions to keep office functioning smoothly in absence of supervisor. * Responsible for overall grant management of specialized grant initiatives related to WTCE to include knowledge and communication of funding options available to students. * Establishes and maintains positive relationships with third party agencies to include local workforce advisory boards, educational entities, accreditors and district partners. * May monitor expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates account reconciliations. * Coordinates and arranges meetings, conferences and committee meetings, including industry advisory boards. * Assists in providing timely responses to requests received by the office, facilitates student enrollment processes, coordinates internal and external special events and activities for WTCE the TSC campus. * Responds independently within scope of responsibility and works in collaboration with other team members in creation of course/program section masters, supports and tracks job placement via industry relationships, and maintains communication with students. * Ensures compliance with all applicable laws, policies, and procedures and assists with the establishment of goals and objectives in support of the WTCE strategic plan. * Completes all required training and professional development sessions sponsored through Texas Southmost College (TSC). * Supports the values of the College: diversity, teaching excellence, student success, innovation, creativity, and service to the College. * Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. * Completes duties and responsibilities in compliance with college standards, policies and guidelines. * Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community. * Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. * Supports the values and institutional goals as defined in the College's Strategic Plan. * Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College. * Working hours may include evenings, holidays, weekends depending on deadline requirements, and supporting institutional events. * Performs other duties as assigned. Required Knowledge and Skills To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. * A strong commitment to the mission of the community college. * Ability to maintain an established work schedule. * Ability to maintain a high level of confidentiality of work related information and materials. * Must have strong attention to detail, maintain high level of accuracy, and possess solid organizational skills. * Ability to handle and direct multiple and complex assignments and projects. * Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, and communicate with others. * Demonstrated ability to interact effectively and efficiently and maintain positive working relationships with administration, staff, faculty, students and the community. * Ability to communicate effectively, both orally and in writing; define problems, collect data, establish facts, and draw valid conclusions; and effectively present information to top management. * Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines. * Ability to work effectively in a team environment with a customer service focus. * Ability to embrace a culture of inquiry, evidence and innovation. * Cooperation team player in a diverse working environment. * Excellent problem-solving skills with the ability to apply those skills innovatively and creatively across a broad spectrum of issues. * Demonstrated ability to actively engage in conflict resolution while fostering positive, constructive outcomes. * Ability to make complex decisions in a rapidly changing environment while remaining calm, utilizing information that may be limited or ambiguous. * Ability to adapt to constant change and periods of fast-paced, high-intensity work situations. Required Education and Experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required. * Associate degree from an accredited college or university or equivalency of (2) years of program management experience in a higher education setting. * Five years of progressive administrative experience. * Experience with proposals, agreements, and budget management. * Excellent customer service and interpersonal skills. * Proficiency with word processing, spreadsheet and presentation software. * Strong organizational skills. Preferred Education and Experience * Bachelors degree from an accredited university. * Eight years of progressive administrative experience, with at least four years in a comprehensive community college or university setting. * Demonstrated experience in handling and prioritizing multiple job assignments simultaneously. * Experience with Colleague ERP system. Certificates and Licensures * None required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. Disclaimer: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Texas Southmost College does not discriminate on the basis of race, color, sex, national origin, religion, gender, disability, age or military status in its programs and activities and provides equal access to services and other programs at the college. Posting Detail Information Posting Number 2026000TSC Open Date 01/13/2026 Close Date Open Until Filled Yes Special Instructions Summary Transcripts (unofficial) are required to be attached to applications for all positions with an educational requirement (Faculty/Staff/Administrative). Your application is not considered complete until all required documents have been attached. Attachments must be in PDF or Microsoft Word format and must be no larger than 2 MB. You will not be able to attach documents after your application has been submitted. Please Note: Official transcripts are only required if recommended for hire. Please Note: Official transcripts are only required if recommended for hire. Official transcripts shall be sent directly from the issuing institution to the College District's Office of Human Resources and must include documentation of all credit earned, including the education requirements that specifically qualifies the applicant for the position. The address to send all transcripts is: Texas Southmost College Office of Human Resources 80 Fort Brown, Tandy 105 Brownsville, Texas 78520 For eTranscripts please use email address: ************************ The College District recognizes equivalent credits and degrees earned from foreign universities. The equivalency shall be determined by translation and evaluation from a member of the National Association of Credential Evaluation Services (NACES). For more information please visit: **************