Administrative coordinator jobs in Port Orange, FL - 274 jobs

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

The Office Administrator is a central member of the team, responsible for ensuring efficient daily operations and providing critical support to both field and management staff. This role serves as the primary point of contact for administrative needs, overseeing documentation, coordinating internal processes, and assisting with scheduling, project tracking, and regulatory compliance. The Office Administrator plays a vital part in keeping projects organized and on track, contributing to the overall success of our traffic control operations. Key Responsibilities Provide comprehensive administrative and office support to ensure smooth and efficient day-to-day operations. Manage front office activities, including answering phones, responding to emails, distributing mail, and maintaining office supply inventory. Maintain accurate records and handle documentation related to invoices, receipts, vehicle maintenance, and inventory. Support the Director of Operations with data entry, data verification, and other job-related tasks within the Field Management Pro (FMP) system. Perform data entry and maintain the Google Earth mapping and tracking program to support operational planning and field coordination. Support the hiring process by collecting required documentation and assisting with onboarding new employees. Prepare reports, presentations, and correspondence as needed. Customer Service & Communication Serve as a liaison between internal departments and clients or subcontractors. Provide excellent customer service through prompt and professional communication. Respond to inquiries related to scheduling, billing, and general company services. Qualifications & Experience High school diploma required, associate degree in business administration or related field preferred. Proven experience as an Office Administrator, Administrative Assistant, or similar role (traffic control or construction industry preferred). Strong organizational and multitasking skills; ability to manage multiple priorities under tight deadlines. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with Field Management Pro (FMP) & QuickBooks Workforce a plus. Knowledge of traffic management operations or public infrastructure services is an asset. Equal Opportunity Employer providing a workplace that is free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other legally protected status.

OUC - The Reliable One, an industry leader and the second largest municipal utility in Florida committed to serving the community and the environment, is presently seeking a Administrative Assistant III to join the OUC Conventional Lighting division. We are looking for a detail-oriented, highly organized professional who thrives in a fast-paced, team-oriented environment and is passionate about supporting field operations and business functions. In this role, you will be responsible for providing administrative and operational support to field professionals and internal teams, coordinating with multiple departments and a diverse group of stakeholders, managing invoicing for contract personnel, and ensuring accurate documentation and communication. The ideal candidate is comfortable multitasking, prioritizing competing deadlines, and demonstrating strong written and verbal communication skills while maintaining attention to detail. OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions. Click here to learn more about what we do. The ideal candidate will have: High school diploma or GED (Associate's degree from an accredited college or university preferred) At least five (5) years of experience in a mid to advanced-level administrative support role, with a focus supporting executive leadership and large-scale operational teams Proficiency in Microsoft Office Suite and the ability to quickly learn and navigate multiple business systems (JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum) Exceptional organizational skills, with the ability to manage multiple calendars, deadlines, and coordinate logistics for meetings and events Excellent written, verbal, and interpersonal business communication skills Florida public notary license preferred OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few: Competitive compensation Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. Retirement benefits include a cash balance account with employer matching along with a health reimbursement account Paid vacation, holidays, and sick time Educational and Professional assistance programs; Paid Memberships in Professional Associations Access to workout facilities at each location Paid Conference and Training Opportunities Hybrid work schedule Click here to view our Benefits Summary. Salary Range: $24.53 - $30.66 per hour (Estimated $51,022 - $63,776 annually - commensurate with experience) Location: 6003 Pershing Ave, Orlando, FL 32822 Please see below a complete Job description for this position. Job Purpose: Provide advanced administrative support accurately and independently to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees' travel business expense request/report. Prepare agenda item packages going to the commission. Maintain procurement card statements. Collaborate and back-up other administrative staff. Process invoice payments and approvals. Primary Functions: Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines); Backup administrative assistants and executive assistants when out of the office - (i.e. payroll, office supplies, route incoming mail); Assist in the development of annual operation budget with budget team and accounting; Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions); Review, reallocate, and reconcile, procurement card charges; Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval); Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes); Schedule meetings, manage contacts, and coordinate major department functions; Distribute mail; Generate and/or edit power point presentations; Review budget info for multiple business units and follow-up on corrections to be made; Verify, prepare, and approve vendor invoices in Tungsten Network; Order and maintain office supplies inventory; Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department's tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals; Enter footprints tickets for equipment, software, new hires, system access and security access; Provide training to administrative assistants and business unit staff on systems, processes and procedures; Perform other duties as assigned. Technical Requirements: Working knowledge of all, but not limited to the following: Procurement process; Administrative financial practices and procedures; Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]); Familiarity with all, but not limited to, the following: Related industry, organizational and departmental regulatory guidelines, best practices, and procedures; Ability to: Apply financial understanding when providing business solutions to the business unit; Clearly and effectively communication with departmental staff; Understand and apply governmental accounting practices in the maintenance of financial records; Make arithmetic computations using whole numbers, fractions and decimals; compute rates, ratios and percentages; Use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.). Education/ Certification/ Years of Experience Requirements: High school diploma or GED Minimum of five (5) years of experience in a mid to advanced level administrative role Associates degree from an accredited college or university preferred Additional experience in the functional area of assignment may be preferred Florida public notary license preferred Working Conditions: This job is absent of disagreeable conditions. Physical Requirements: This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.). OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations . EOE M/F/Vets/Disabled

Details: Introduction: Visium Resources has been asked to identify qualified candidates for this Executive Administrative position. This position is a direct hire opportunity, which will be on-site in Lake Mary, FL. Location: Lake Mary, FL Industry: Manufacturing / Capital Equipment About the Role:We are seeking a highly organized and proactive Executive Administrator to support its executive team and oversee a broad range of operational, administrative, and project management functions. This role involves managing facilities, vendor relationships, corporate transitions, HR functions, financial support, and various administrative duties to ensure smooth day-to-day operations across the organization and its subsidiaries. Key Responsibilities:Facilities & Asset Management: Serve as project manager for all facilities-related initiatives, including maintenance, renovations, and upgrades. Act as the primary liaison with landlords, vendors, service providers, and contractors for building operations. Oversee the registration and compliance of business entities, vehicles, and insurance coverage. Coordinate building maintenance, janitorial services, landscaping, security, and surveillance systems. Prepare and manage documentation for conference room setups and event logistics. Corporate & Subsidiary Transitions: Manage the onboarding process for newly acquired companies, including transition of assets, resources, and operational procedures. Coordinate communication and integration activities across parent company and subsidiaries. HR & Administrative Support: Assist with HR functions including payroll, benefits administration, policy & procedure development, and compliance. Coordinate new employee orientations, interview scheduling, and candidate communication for both executive and non-exempt roles. Monitor front desk activities, handle visitor management, and ensure a professional reception experience. Travel & Logistics: Arrange and coordinate travel bookings, hotel accommodations, and transportation for executives and staff. Financial & Accounting Support: Assist with Accounts Receivable (AR) and Accounts Payable (AP) processes, including invoice processing, expense reports, and vendor payments. Support basic accounting functions and financial documentation preparations as needed. IT & Security Assistance: Collaborate with IT teams to support technology needs, equipment setup, and troubleshooting. Monitor security systems and surveillance, ensuring operational integrity and safety. Other Duties: Perform any additional administrative support tasks as assigned to ensure operational efficiency. Details: Qualifications & Skills: Proven experience in executive administration, project management, or facilities management. Exceptional organizational and multitasking skills. Strong communication and interpersonal skills. Ability to handle sensitive information with discretion. Proficiency in MS Office Suite, ERP, and other relevant software. Experience with HR and financial support functions is preferred. Ability to adapt quickly to changing priorities and work independently as well as part of a team. Physical Requirements: Able to occasionally lift or move office equipment and supplies. Flexible to work outside regular hours if needed for project deadlines or emergencies. The pay scale for an Executive Administrator can vary widely based on several factors, including location, company size, industry, and the individual's experience level. For a non-degreed individual, the salary might be on the lower end of the spectrum compared to those with a degree, but relevant experience and skills can significantly influence compensation. _____________________________________________________________________________________ Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company's success is based on your success. When you work with us, you are never 'just a number'. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium. Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.

Executive Administrator/On-Site Winter Park, FL 32789 We're seeking a high-performing Executive Administrator to partner directly with our Principal/CEO and Chief Operating Officer. This is not your typical admin role - this position is for someone who thrives on clarity, structure, and strategic impact. If you're the kind of person who lives to make sure nothing falls through the cracks, loves organizing chaos into clear action, and can confidently manage sensitive communication, contracts, and operational details, we want to hear from you. In this role, you'll help keep the executive team focused on ZIO's most important priorities. You'll track and manage follow-through on key action items from weekly executive meetings and ensure ongoing alignment with EOS (Entrepreneurial Operating System) goals. Familiarity with GTD (Getting Things Done) methodology or similar productivity frameworks is a big plus - you'll be organizing tasks, projects, and responsibilities into a trusted system that keeps the whole executive function running at its best. You'll have full visibility into executive calendars and inboxes and will serve as a first point of triage - prioritizing requests, handling meeting coordination, redirecting messages internally when needed, and responding on our behalf when appropriate. You'll also serve a key role in contract support: reviewing proposals and agreements for inconsistencies with our standard terms, summarizing potential issues, and coordinating with outside counsel and client contacts to support revisions and execution. We're also looking for someone who's comfortable taking ownership of internal operational projects - such as office repairs, vendor coordination, supply management, or small capital improvements. You will be responsible for making sure things get done - and that everyone is informed along the way. This role requires a high degree of critical thinking, initiative, and discretion. The right candidate will be comfortable identifying issues before they become problems and communicating clearly - both in writing and in person - about what needs attention and why. You'll be trusted with sensitive information and expected to manage it with professionalism and care. If you're energized by the idea of being at the center of a dynamic, detail-oriented, high-performance environment - and you're confident in your ability to bring clarity and momentum to an executive team - this is the opportunity for you. What We're Looking For 5+ years of experience supporting executives or operational leadership Strong organizational skills and proven ability to manage competing priorities Familiarity with EOS or GTD (or the ability to quickly adopt and use structured productivity systems) Experience with contract review or a background in legal admin or paralegal work Excellent written and verbal communication Strong professional judgment, discretion, and emotional intelligence Comfortable working independently and owning processes from start to finish Tech-savvy and resourceful - someone who is proactive, accountable and resilient above all else! ZIO believes that the key to keeping great talent is treating them well. We realize it isn't all about money. Some of the benefits we offer: - Paid Training, certifications, and industry events - Semi-annual career coaching and development to help you achieve you achieve your long-term goals - Retirement Matching - Health, Dental, Vision, and Disability Insurance - Paid Holidays & Time Off - Company events such as go-kart racing, bowling, and other events you can help organize on a quarterly basis - Profit sharing If you believe your work is a personal reflection of yourself, strive for success in everything you do, and you have a passion for constant learning, then you should apply now. ZIO is going places and we need great people like you to get there. How to Apply & What Happens Next: We receive a significant amount of applications and we're a small team. That means you need to stand out to actually get reviewed by the hiring manager (who does not see every application!) Please follow these steps carefully or your application likely won't get to a hiring manager! Step 1: Write a brief cover letter and answer the following questions. In your own words, what is the main goal of the Executive Administrator role at our company? Tell us about a time you helped an executive stay focused and on track. What did you do that made a difference? One part of this role involves reviewing contracts and working with outside legal counsel. Do you have any experience with that kind of work? If yes, briefly describe your confidence in it. How do you currently keep track of tasks, deadlines, and follow-ups for yourself or others? What's one thing you think we should know about you that might not come through on a résumé? Feel free to add anything else you think we should know while reviewing your application. This is your chance to stand out and get noticed! Step 2: Apply with a combined document including your cover letter, answers to the above questions & your resume. Step 3: Use this link to complete the predictive index assessment: ************************************************************************ Step 4: If were successful in demonstrating you have what it takes for this role, you'll go through a structured interview process-including video meetings, and on-site interviews. We'll send regular updates on where things stand with your application. From application to offer, the timeline varies but we'll be happy to tell you where we stand in the process. If you read this far, let us know that when you apply. We sincerely look forward to hearing from you! ZIO is an Equal Opportunity Employer and a Drug-Free Workplace.

Medicare Office Coordinator/Data Entry Supervisor: Director of Clinical Services Job Summary: Performs a full range of clerical functions related to employee and client records to assure compliance with applicable requirements and regulations. This position provides clerical and secretarial support for both Medicare and Private Home Health Essential Functions and Responsibilities: Enters data into the computer including admission, discharge and transfer oasis, and physician orders on a daily basis Assures that all medical information is protected and kept confidential Files medical documents and retrieves records upon request Reviews and logs in all incoming work/physician orders on a daily basis Prepares admission paperwork for the clinicians Runs insurance verification for eligibility prior to admission Maintains all records pertaining to certified home health clients Maintains and documents current knowledge of agreements and governmental regulations by reviewing all information received and by attending informational meetings Maintains visit and discipline log to ensure that visit frequencies are being met in accordance with the Plan of Care Generates the Plan of Care from the software program and ensures that they are sent out to the physician for signature in a timely manner and returned within the required timeframe Completes and maintains the daily census report Audits medical records to ensure all necessary documents are in place Prepares and updates the on-call book on a weekly basis and more often if indicated Assists with other office tasks as warranted Serve as a backup for processing payroll for all home health and clinic staff Close out charts Orders office supplies and forms Gather information for record requests Other Functions and Responsibilities: Other duties as requested or assigned by Director of Nursing/Health Services Director. Working Conditions: Requires adherence to regulatory compliance, deadlines and timeframes which can create stressful situations Requires ability to focus on computer monitor for long periods of time Occasionally exposed to individuals behaving and or communicating in an unprofessional, hostile or disrespectful manner Prolonged sitting Educational, Physical, and Other Requirements: Must pass Level 2 background screening through the Florida Clearinghouse (Learn more: ********************************* Employee must be able to perform the essential functions of the job with or without reasonable accommodations. Physical requirements may include frequent use of hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee may be required to lift, stand; walk; sit; climb or balance; stoop; kneel; crouch or crawl; and smell. Vision abilities may require close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus. For the safety and security of our residents and patients, employees must be able to read, write, and verbally communicate in English, which is the most universally used language of our resident and employee population. Maintain confidentiality Observes facility safety policies and procedures Adherence to departmental policies and procedures Works as scheduled and consistently demonstrates dependability and punctuality Education and Training: High school, technical or college Computer skills a must with current knowledge of related software programs Good public relations and training skills needed for working with clients and staff Position requires calmness in stressful situations and a satisfactory energy level Customer/Guest Relations & Communications: Must maintain a professional, respectful, friendly demeanor with all residents, family members, guests, and staff at all times. The employer reserves the right to change or assign other duties to this position with or without notice.

Apex Systems, a World-Class Technology Solutions Provider, is seeking applicants for the below position on behalf of our client. Please apply if interested and qualified. Please note that only qualified candidates will be contacted. Executive Assistant Location: Fully Onsite in Orlando/Ocoee FL Duration: Contract to Hire Rate Range: $28 per hour W2 Position Overview: Our client is looking for an Executive Assistant to directly to support C-Suite functions such as calendar management, travel booking, expense reporting, meeting agendas, etc. Requirements: * Executive Assistant experience supporting C-Suite/Directors * Egencia or other booking engine experience * Microsoft Suite, Adobe, Outlook, Basic Excel * Soft skills - very polished, good communication, organized, detail oriented, resourceful Preferred Experience: * Egencia (highly preferred) Day to Day Responsibilities/typical day look like: * Act as the primary liaison for all corporate, executive, VIP, and business travel needs, including complimentary stay arrangements. * Maintain strict confidentiality by centralizing and controlling access to executive travel details. * Manage and facilitate requests for complimentary group reservations and emergency housing accommodations. * Oversee administration of the company's travel management systems (currently Egencia, Allegiant, and others), including traveler profiles, policy configurations, and technical support. * Ensure all travel bookings align with corporate travel and complimentary stay policies; proactively identify opportunities for process or policy enhancements. * Conduct audits of team member travel reservations and complimentary certificate usage to verify accuracy and compliance. * Provide exceptional, responsive service to executives, internal stakeholders, and corporate guests. * Resolve travel disruptions promptly, including flight delays, cancellations, and last-minute itinerary changes. * Uphold confidentiality in handling all travel documentation, itineraries, and logistics. Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide. Employee Type: Contract Location: Ocoee, FL, US Job Type: Date Posted: November 17, 2025 Similar Jobs * Executive Admin * Database Administrator * Systems Administrator * Systems Administrator * Cognos Admin

TEWS is proud to support a growing Commercial Real Estate Development Firm looking for a highly organized, proactive Administrative Assistant to support the senior leadership team. If you're someone who thrives on structure, clear communication, and taking ownership of day-to-day operations, this could be a great opportunity. What You'll Do Keep projects, tasks, and deadlines organized and on track Manage email, phone, and general communications for leadership Handle calendar management and scheduling Draft, edit, and organize documents and correspondence Support office operations, including expense tracking Provide personal assistant support to leadership as needed What We're Looking For Must-Haves Strong organizational skills and excellent attention to detail Clear, professional written and verbal communication Ability to prioritize, follow up, and manage time effectively Proficiency with Microsoft Office (Word, Excel, Outlook) Professional discretion when handling sensitive information Nice-to-Haves Construction or real estate experience is a plus Experience supporting executives or senior leaders Comfort working in a small, fast-moving office environment Work Style & Environment Small team with a direct, no-frills communication style Conservative workplace culture; ideal for someone adaptable, professional, and level-headed Business attire required Compensation & Perks Salary range: $52,000 - $57,000, based on experience Two weeks of paid time off plus office closed between Christmas and New Year's

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate Fund Administration II- to join our Fund Administration team, this role is based in Lake Mary FL. In this role, you'll make an impact in the following ways: Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics, and compliance Calculate daily fund position and cash reconciliations for moderately complex funds and assist in resolving escalated discrepancies Report and analyze fund revenues, expenses, profitability, and other key metrics Work extensively with clients to communicate fund expense and performance information regarding moderately complex funds and respond to related inquiries Review fund data and monitor compliance with all regulatory, BNY Mellon, and client specifications Collaborate with internal and external auditors to provide requested information of greater complexity Compile and analyze fund performance data for inclusion in Board of Directors report materials Review fund expense budgeting conducted by support staff Provide guidance to less experienced team members as needed and contribute to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree in accounting or the equivalent combination of education and experience 3-5 years of total work experience preferred Experience in accounting or fund administration preferred No direct people leadership responsibilities At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Large Distribution Warehouse in Sanford is looking for an Accounting Clerk/Bookkeeper. Pay: $20-24/hr Hours: M-F 8am-5pm Accounts Payable/Receivables General Ledger - Maintain accurate and up-to-date records of financial transactions. Reconcile vendor statements and resolve any discrepancies Be familiar with all Taxes Collections, identifying delinquent accounts and insufficient payments. Collects revenue by reminding delinquent accounts, notifying customers of insufficient payments Spreadsheets - Monthly accounting reports Invoicing to and from vendors/suppliers Experience/Qualifications: - High school diploma or equivalent required; Minimum 5 years' experience in accounting. - Proven experience as an accounts payable clerk or in a similar role - Strong attention to detail and accuracy in data entry and record keeping. - Proficient in using accounting software and MS Office applications, particularly Excel. - Excellent organizational skills and ability to prioritize tasks effectively. - Strong analytical and problem-solving abilities. - Ability to work independently as well as part of a team. - Excellent verbal and written communication skills Job Type: Full-time

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Administrative Assistant Position Type: Full Time, Hourly Reports to: Senior Administrative Coordinator The Administrative Assistant provides essential administrative, operational, and office support to ensure the smooth day-to-day functioning of the organization. This role serves as a primary point of contact for visitors, vendors, and internal staff while supporting office operations, accounting coordination, ERP system administration, and company culture initiatives. The ideal candidate is detail-oriented, highly organized, proactive, and comfortable managing a wide variety of responsibilities across office administration, reporting, vendor coordination, and internal systems. This position plays a key role in maintaining an efficient, well-run office environment and supporting business operations. Key Responsibilities Front Desk & Office Administration Greet visitors including customers and vendors, ensuring a professional and welcoming environment Answer incoming phone calls and route or track calls as needed Perform general office duties as needed, including copying, scanning, filing, and shredding Maintain administrative ticket boards and track assigned tasks Assist with email management and follow-up tasks Office Supplies, Snacks & Resources Order and maintain office supplies, restroom supplies, and kitchen items Order and manage office snacks Manage water cooler service and supplies Order company apparel and branded materials Order business cards for employees Track petty cash usage Shipping, Mail & Logistics Manage incoming and outgoing shipping and mailing Coordinate internal and external shipments Track deliveries and ensure proper documentation Time, Vehicles & Scheduling Track employee timesheet submittals Track company vehicle usage and manage reservations as needed Assist with booking travel for leadership and employees as requested, including: Hotel reservations Flight bookings Events, Culture & Employee Engagement Track employee birthdays and work anniversaries Assist with planning and coordinating company events Process employee recognition and rewards Accounting & Financial Support (Administrative-Level) Scan and input checks into the ERP system (Acumatica) Process miscellaneous accounts payable entries for purchases Manage monthly recurring payments Assist with commission and operational reporting Review and process monthly invoices and billing breakdowns Support ERP billing tasks, including accounts payable and prorated customer invoices Monitor and manage the accounts payable inbox ERP System, Data & Records Management Create and maintain vendor records in the ERP system Create and maintain customer records in the ERP system Manage recurring invoices and billing records Process certificates of insurance as needed Maintain renewal tracking and reporting boards Provide quoting and administrative sales support Assist with inventory audits and record accuracy IT, Licensing & Systems Audits (Administrative Coordination) Assist with Microsoft Office 365 user and license management Perform recurring system audits and reviews, including: License and user access audits (monthly and quarterly) Cloud service usage and storage reviews Security and authentication reviews Device count audits Review invoices related to software, services, and telecommunications Maintenance, Compliance & Special Processes Open and track building maintenance and repair requests with property management Coordinate notary-related needs Assist with vendor renewal and compliance documentation Support annual tax-exempt and compliance documentation processes Track internal workflow milestones related to completed sales and commissions Assist with employee insurance administration changes and billing reviews Qualifications: High school diploma or equivalent required; additional administrative training is a plus Prior experience in an administrative assistant, office coordinator, or operations support role Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with Office 365 administration preferred Experience working with an ERP system such as Acumatica is a strong plus Strong organizational, time management, and multitasking skills High attention to detail and accuracy Professional written and verbal communication skills Ability to handle confidential information with discretion Work Environment: In-office position in a professional office environment Routine use of standard office equipment Light cleaning and basic office upkeep required Ability to sit, stand, walk, lift light supplies, and perform repetitive administrative tasks Benefits: You will be eligible for immediate enrollment into our benefits program with a lead time that ranges between thirty (30) and sixty (60) days before coverage begins. Highlights of the current benefits are as follows: Medical, dental, and vision insurance with competitive plan options 401K plan + employer match + immediate vesting Employer paid long-term disability insurance + life insurance 22 days off per year (15 days of accrued PTO + 7 paid holidays) 6 weeks paid parental leave Company issued laptop Company paid training as necessary

Here at CiNQ Recruitment, we believe in finding the right fit, for you and our clients. Whether you seek long-term employment solutions for your business or your next career move, we understand the importance of individual and business needs. With over 30 years of successful staffing and recruiting experience, we excel at providing passive candidates with the right skills and cultural fit for specialized positions. Here is the opportunity to work with an exciting pharmaceutical company. Job Description Shift: 7am-430 pm Job Type: 4 month contract to possible perm Pay rate: $14-$16/hr Someone detail-oriented, familiar with accounting and distribution practices FOCUS on the following skills: • Works with accounts payable, purchasing and Hospital departments in resolving problems resulting from discrepancies between material acquisition and vendor invoicing to ensure proper payment of Hospital invoices in a timely manner. • Maintains a working knowledge of materials management auditing systems in relationship to Purchasing, Accounts Payable, and Receiving. • Contact vendors as necessary regarding overages, shortages and damages and other related to stock and non-stock issues. • Assist Department Director with all office duties, special projects, takes meeting minutes, and brings suggestions and new ideas for the department. • Provide documentation when necessary to solve future problems. • Assist receiving department with any discrepancy on processing their receipts. GENERAL SUMMARY: Supports department leadership and staff through the performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. KNOWLEDGE AND SKILLS REQUIRED: Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases Filing skills Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. Ability to easily grasp complex situations Ability to work independently and as a team member, as well as accept direction Ability to communicate appropriately with all levels of staff and guests Ability to pass FH standard clerical skills test EDUCATION AND EXPERIENCE REQUIRED: 3 years of experience in office/secretarial work, OR Associates degree in secretarial science or business AND 1 year of experience in office/secretarial work EDUCATION AND EXPERIENCE PREFERRED: 4 years of secretarial experience in fast-paced environment Associates degree in secretarial science or business Additional Information All your information will be kept confidential according to EEO guidelines.

All Wrights Reserved, LLC is a locally owned and operated Amazon DSP dedicated to providing exceptional delivery service to our community. We are customer-centric, autonomous, and inclusive, and our goal is to overcome barriers by earning trust, demonstrating integrity, and empowering our employees with the education for sustainable growth and affordable healthcare benefits. Location Address: DFL4 at 4401 Seaboard Rd, Orlando FL 32808 Grow with us - Apply Today! Our work environment includes: Growth opportunities Relaxed atmosphere Regular social events Job Description An administrative assistant at All Wrights Reserved manages clerical tasks, supports logistics and scheduling, handles documentation and record-keeping, and communicates with internal and external stakeholders to ensure smooth operations. Key responsibilities include maintaining vehicle and inventory records, assisting with compliance, scheduling and coordinating vehicles, and providing general administrative support to the delivery team and management. Benefits: Flexible schedule Company truck Fuel card Dental insurance Health insurance Vision insurance Life insurance Paid time off Paid training Referral program Shift: 5-10 hour shifts Day shift Evening shift Morning shift Work Days: Weekends Holidays Monday to Friday Shift availability: Day Shift Night Shift License/Certification: Valid Driver's License (Required) Qualifications Required Skills and Qualifications: Communication: Strong oral and written communication skills to interact professionally with various parties. Technical Skills: Proficiency in office software, such as word processing and spreadsheet programs, and experience with specialized transportation or logistics software. Organization: Excellent organizational skills to prioritize tasks, meet deadlines, and maintain accurate and detailed records. Problem-Solving: Ability to analyze information, identify issues, and contribute to operational improvements. Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document processing, and record-keeping. Additional Information Key Responsibilities: Clerical Support: Provide general administrative support, including answering phones, managing mail, filing documents, and preparing correspondence and reports. Documentation & Compliance: Maintain accurate records, such as vehicle logs, driver information, and delivery documents, ensuring compliance with regulations. Logistics & Scheduling: Assist with scheduling and routing of vehicles, coordinate maintenance, and manage inventory records. Communication: Act as a point of contact, communicating effectively with drivers, vendors, clients, and internal departments. Data Management: Enter and retrieve information from computer systems, update databases, and maintain electronic and physical filing systems. Project Support: Assist with special administrative projects, such as coordinating meetings and tracking important deadlines

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.

Your Passion. Your Purpose. If you're here, you're looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm's success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership. No matter where you want to go in your career, Rehmann can help you get there. Whether you're in the early stages of your professional journey or you're further down your path, we're focused on helping you achieve your goals - whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose. To learn more about Rehmann, visit: ******************************** Job Description: How You'll Make an Impact at Rehmann: Utilize your organizational and time-management skills by providing high level clerical / administrative support to our department leaders Responsible for formatting reports, preparing and sending engagement letters, Financial Statements, SAS Communication Letters, and Management Rep Letters Prepare documents, correspondence and reports to support our teams Schedule appointments and meetings, prepare meeting rooms and assist with answering phone calls Manage and maintain electronic databases to track jobs and produce reports for prompt delivery of information to clients and internal teams Act as an office-wide resource to support all associates with client service Provide administrative support for the office Your Desired Skills, Values & Experiences: Advanced knowledge with Microsoft Office suite and Adobe programs Experience working in a fast-paced professional office environment Attention to detail, grammar and proofreading skills Scan/upload documents and cover the front desk as needed Demonstrates and fosters a pattern of positive interactions with other associates at all levels and positions and works within a team environment. Ability to display a professional demeanor and business etiquette at all times Ability to quickly learn and master different software programs Ability to work within a team environment Ability to multi-task while providing outstanding customer service to internal clients Demonstrates ability to handle communications in a discreet and confidential manner. Able to prioritize work, manage time, and work in a due-date driven environment. We Put People First in all that we do. Our associates are our greatest assets and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more. When you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be. Rehmann is an Equal Opportunity Employer.

Full-time Description Supervises the operations of his/her office and insures that all office duties are performed and completed daily. RELATIONSHIPS Reports to: Team Leader, Assistant Team Leader and Office Manager Supervises: None QUALIFICATIONS Education: High school diploma or equivalent Training/education in business office activities required (two years of experience may be substituted for education/training) Experience: Two year medical clerical/office experience preferred MENTAL DEMANDS Require frequent and constant judgment and response. Requires English language skills adequate for written, verbal, and telephone communications. PHYSICAL DEMANDS Require visual and auditory acuity adequate for frequent use of computers and other business office equipment. Ability to sit for long periods, move frequently throughout the facility, overhead and low reaching and ability to exert force of up to 50 lbs. occasionally, up to 20 lbs. frequently and/or up to 10 lbs. constantly. OCCUPATIONAL EXPOSURE Category II exposure to bloodborne pathogens; may encounter chemical hazards. ESSENTIAL JOB FUNCTIONS Supports the philosophy, goals, and objectives of the Organization Supports, and performs according to approved policies and procedures. Supports and participates in programs directed to patient and staff safety. Considers patient rights in performance of job responsibilities. Contributes to the quality / performance improvement process. Observes safety measures in performance of job responsibilities. Responds to emergency situations with competence and composure. Corrects or reports observed or suspected violations, hazards, and noncompliance in accordance with policies and procedures. Maintains and promotes professional competence through continuing education and other learning experiences. Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance as needed. Attends and actively participates in meetings, committees, inservices, seminars, workshops, conferences, and quality/performance improvement activities according to job responsibilities and requirements. Communicates effectively with patients, visitors, physicians, and co-workers. Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary. Documents information received from the patient and disseminates it to the appropriate people or areas. Interactions are respectful and courteous. Ability to multi-task and good communication skills required. Provides leadership to team to provide the highest level of patient care in a most efficient, time and cost effective manner. Cross training may be required. Participates in office meetings. Organizes business office activities to support Facility operations. Evaluates accounts to maintain correct and lawful practices for billing payers. Reviews accounts to verify benefits, verify representation, verify LOP status, insure appropriate CPT codes are entered for services provided, identify billing errors, high balances, exhaustion of benefits, lack of insurance, and LOP coverage. Salary Description $17.50 per hour

Now Hiring: Department Secretary Department: Food & Nutrition Services Facility: Orlando Health Orlando Regional Medical Center (ORMC) Location: Orlando, Florida Schedule: Variable Full-Time | Day Shift (First) About Orlando Health ORMC Orlando Health Orlando Regional Medical Center (ORMC) has proudly served Central Florida for more than 100 years. As the flagship hospital of the Orlando Health system and one of the region's largest tertiary care facilities, ORMC delivers advanced surgical, medical, rehabilitative, and emergency services. Highlights include: Central Florida's only Level One Trauma Center Recognized by U. S. News & World Report as a Best Hospital Recipient of 13 Beacon Awards for Excellence from the American Association of Critical-Care Nurses Position Summary The Department Secretary provides comprehensive administrative, secretarial, and clerical support to management personnel within a large department or service area. This role requires strong organizational skills, the ability to manage multiple priorities in a fast-paced environment, excellent communication skills, and keen attention to detail. Essential Functions Collaborates with the team to set priorities and deadlines, adjusting workflow to meet departmental and patient needs Utilizes Microsoft Office applications (Word, Excel, PowerPoint, Teams) to prepare reports, charts, graphs, and presentations Schedules appointments for managers and maintains departmental calendars Orders and maintains unit and office supplies while monitoring departmental budget limits Submits and tracks housekeeping, maintenance, biomedical, and engineering work orders Monitors and assists with timekeeping and attendance using KRONOS or other timekeeping systems Screens and problem-solves incoming calls and visitor requests, referring issues appropriately Receives, distributes, and manages mail, faxes, and electronic notifications Ensures timely and accurate payment of departmental invoices and disbursements Assists with scheduling patient appointments as needed Maintains departmental files in accordance with records retention guidelines Organizes meetings, prepares materials, records and transcribes minutes, and arranges logistics as needed Tracks progress of special projects and supports department initiatives Qualifications Education/Training: High School Diploma or equivalent Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams; Access preferred) Licensure/Certification: None required Experience: Minimum of two (2) years of clerical or secretarial experience Why Join Orlando Health? Recognized Excellence: Named one of America's Best-In-State Employers by Forbes Career Growth & Support: Free education programs and comprehensive well-being services Day-One Benefits: Immediate access to flexible benefits that support work-life balance Join Our Team If you're detail-oriented, organized, and passionate about supporting a high-performing healthcare team, we invite you to apply and become part of the Orlando Health family. Qualifications

As a Customer Service Representative, you will serve as a key point of contact for customers by handling inquiries, processing orders, and resolving issues with professionalism and efficiency. Responsibilities: Process customer orders, calculate pricing, and prepare and send shipment date acknowledgments. Generate packing lists and freight quotes for outgoing shipments. Respond promptly to customer inquiries or concerns, including billing and product-related questions. Compile and prepare data for customer reports as requested. Support the team in delivering an exceptional customer experience. Scan, file, and organize orders and related email correspondence in job folders. Perform additional duties as assigned by management. Qualifications: High school diploma or equivalent required At least 9-12 months of customer service experience Proficiency in Microsoft Office Suite (Word, Excel, Outlook)