Administrative coordinator jobs in Westminster, CA

Prestigious global law firm is seeking an experienced Litigation Secretary to support Labor and Employment (L&E) attorneys in Los Angeles. The ideal candidate will possess excellent time management, communication, and organizational skills and have extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law. Responsibilities Coordinate attorney support with internal teams (billing, calendar, etc.). Submit clear, accurate documentation to support teams. Track deadlines and notify attorneys as needed. Update litigation records (e.g., Virtual Binder, TOCs, TOAs). Prepare and file/e-file documents with state and federal courts ensuring proper service. Assist with preparing for trials, depositions, and hearings. Qualifications 5+ years of civil litigation defense experience; L&E Defense preferred. Strong organization for managing tasks across attorneys. Effective time management and prioritization skills. Expertise with Best Authority for TOCs/TOAs. Familiar with court rules & ECF procedures. Additional Information Compensation: $90,000 - $105,000 commensurate with relevant experience and education. The firm offers generous compensation and benefits packages. This hybrid position is based in Century City or Downtown, with a schedule of working in-office 2-3 days per week. Submit your resume in Word or PDF format today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Pay Rate and Benefits: $70,000 to $95,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. Position Type: Full-time, Direct Hire, Onsite LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Irvine, CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment. Responsibilities: Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters. Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence. Maintain and organize case files, documents, and records. Manage court deadlines and assist in calculating pre-trial dates. Coordinate and schedule meetings, depositions, and court appearances. Conduct legal research and gather relevant information from various sources. Assist with court filings, including e-filing in state and federal courts. Assist with trial preparation, including organizing exhibits and trial binders. Qualifications: Minimum of 3 years of prior experience as a civil litigation secretary, supporting litigators in civil defense. Strong knowledge of civil litigation procedures. Proficiency in court deadlines and calculating pre-trial dates accurately. Experience with court filings, including e-filing in state and federal courts. Excellent organizational skills and the ability to manage multiple tasks efficiently. Strong attention to detail and accuracy in document preparation. Effective written and verbal communication skills. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

4146 Lankershim Blvd • North Hollywood, CA • Full-Time • Start Date: Jan 2026 TUMO Los Angeles is seeking a highly organized and proactive Operations Coordinator to support the day-to-day functioning of our center and ensure smooth, consistent operations. This full-time, on-site role supports the Center Manager in maintaining systems, documentation, logistics, and technology readiness so that students and staff have an exceptional experience every day at TUMO. The Coordinator will take on special projects and events that will require collaboration with industry experts from diverse technical and design fields. Start Date January 2026 Hours / Location Full-time, on-site in North Hollywood. Workweek: Tuesday-Saturday. Must be available for evening student sessions on Tuesday and Wednesday and all day student sessions on Saturdays. Compensation [full-time, salaried role] $70,000 - $75,000 per year, commensurate with experience. Health and Dental Insurance Included About TUMO TUMO serves approximately 40,000 teens each week across 10 countries, with centers in Paris, Berlin, Lisbon, Buenos Aires, Yerevan, Amsterdam, and more. TUMO Los Angeles is the first U.S. location, made possible with support from the State of California and the City of Los Angeles. TUMO students (ages 12-18) attend the center after school to explore technology and design through self-learning activities, hands-on workshops, and project-based labs, all free of charge. TUMO LA opened in October 2025 and currently serves 600 students per week. Main Responsibilities The Operations Assistant works closely with the Center Manager to: Support daily session logistics to ensure the center is operationally prepared and functioning smoothly during student sessions Solve minor issues that arise during student sessions and document concerns that need follow-up Develop a strong understanding of TUMO's programs, activities, learning model, and daily operations, and be able to explain the program clearly to students, families, visitors, and partners Maintain and update internal schedules, calendars, lists, and operational documents Assist with backend enrollment tasks such as data entry, learning platform updates, and preparing onboarding materials Track and maintain accurate internal data and ensure information is up to date in all systems Troubleshoot basic hardware and software issues and coordinate with IT support when needed Set up, organize, and maintain devices, charging stations, and equipment used throughout the center Monitor inventory and manage procurement tasks including purchasing, deliveries, returns, and warranty claims Submit and track help desk tickets for product, IT, or system issues Organize TUMO “Learning Labs” intensive workshops led by top industry professionals, including outreach. Assist with operational and administrative projects and special events as needed; responsibilities may evolve as the center grows Requirements Minimum 2-3 years experience in an operations or administrative role Strong organizational skills with the ability to create and maintain systems Ability to learn new technology platforms and troubleshoot basic technical issues Clear communicator with excellent documentation habits Proactive, solution-oriented, and able to anticipate operational needs Comfortable engaging with teens in a structured environment Experience with basic inventory management, procurement, or technical support is a plus How to Apply Submit your resume and cover letter to la.jobs@tumo.center Only candidates selected for an interview will be contacted.

We're looking for an Operations Coordinator/Planner to help keep our warehouse operations running smoothly and aligned with field and project teams. You'll be the go-to person ensuring that inventory is prepped and ready for pickups, schedules stay on track, and warehouse, construction, and project management stay in sync. Key Responsibilities: Coordinate daily warehouse operations to support ongoing projects Act as a liaison between warehouse, construction crews, and project managers Track inventory and ensure materials are ready for scheduled pickups Create and maintain schedules and timelines for inventory staging and deliveries Monitor and update Excel-based trackers and planning tools Flag potential delays or issues before they become problems What We're Looking For: Strong Excel skills (pivot tables, filters, basic formulas) Exceptional attention to detail and organizational skills Solid communication skills - you'll be dealing with multiple teams daily Experience in operations, warehouse coordination, or planning is a plus Comfortable working in a fast-paced, hands-on environment Familiarity with Microsoft Dynamics

Operations Coordinator (Vending Machines) POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers.POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30+ countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world. Job Overview We are seeking a highly organized and proactive Vending Machine Operations Coordinator to oversee the end-to-end coordination of our vending machine operations. This role involves managing installation schedules, ensuring daily operational excellence, and recruiting operational teams to support machine performance. The ideal candidate will be detail-oriented, possess strong communication skills, and have the ability to work collaboratively with multiple stakeholders. What You Will Achieve Machine Installation Oversee the operational management of vending machines within the designated area, including the installation, maintenance, and daily communication with machine operators. Act as the primary point of contact for various stakeholders, including landlords, trucking companies, moving companies, and internal operations teams, to coordinate and finalize installation schedules. Be present on-site during installation days to guide the operations team through the setup process & Provide hands-on training to the operations team on restocking procedures and ensure all aspects of the machine setup are completed effectively. Take responsibility for recruiting and onboarding team members or contractors to support the vending machines under supervision. Daily Machine Operations Monitor performance metrics and implement strategies to improve machine operations and customer satisfaction. Conduct occasional business trips based on business development needs to assist with the coordination and execution of business trade events. Other related tasks as assigned What You Will Need Proven experience in operations coordination, logistics, or a related field. Excellent organizational and problem-solving skills. Strong communication and stakeholder management abilities. Ability to work independently while maintaining a collaborative approach with team members and external partners. Familiarity with vending machine operations or retail experience is a plus. What We Offer Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc. Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge Career development: we work with you to advance your career through short-term assignments, and new experiences, etc. *POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary. **As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

Contract Through 12/18/26 Mange store services/facilities (including external vendors and consultants) in providing a high-quality support service to the 20 Outlets and 2 Flagships and field teams across NA. In the process, protect and maintain the continual operation of the Store environments, the fabric and services of Stores and Store plant and the upkeep of fixtures and fittings etc. in accordance with the required standards (including Health and Safety of Guests, Cast operatives and visitors). • Work with line manager, senior leaders, peers, end users and other stakeholders to review and tailor Maintenance and Repair programs/policies to the prevailing needs and expectations of the business. Ensure excellent internal Guest Service and relationships, • Adhere to agreed budgets and ensure focus is spent on obtaining value and delivering a safe estate with robust levels of maintenance support to the Store teams, • Through team, ensure planned proactive maintenance is carried out at seasonally appropriate times of the calendar and are completed to such standards to ensure that estate, fixtures and fittings, environmental services and plant is efficiently maintained to a safe and highly effective level providing optimum support to the Store teams, • Through team, ensure the reactive and ad hoc requested maintenance activity and comments from internal and external sources are received, considered and where applicable actioned swiftly yet efficiently and to a high quality, aiming for one time only resolution. Produce, record and manage a process of communication and visibility for all requests, actioned or otherwise. Use the recorded information to understand the imminent challenges, risks, opportunities and to organize works, monitor completion and agree fees/ensure payment, • Monitor and consider recorded M and R activity to identify repetitive and/or common problems in order to address “trends” • Review Store M and R requirements in line with existing construction warranties and contracts, • Source contractors, consultants and suppliers, negotiate agreements and contracts for a range of services. Monitor performance of contractors to ensure competitive costings and quality outputs to meet expected standards. Develop contractors to TDSE Guest Service standards, • Be prepared to provide relevant information on a weekly basis as and when required from line management, peers and internal Guests, • Respond to special estate development and estate relevant ad hoc projects as defined by self, team or other stakeholders, • As resource and finance allows, undertake Store visits and/or meet contractors to continue to achieve the requirements of the department and the business, • Keep up to date with industry information and compile database and photographic library of information relevant to Global Retail Operations

WHO ARE WE: TTI is a health-tech startup helping patients and organizations leverage electronic Patient-Reported Outcomes (ePRO) and Real-World Data to improve health outcomes. TTI's leading mobile application, Wave Health, helps patients fight cancer or chronic disease by empowering them with unique health insights based on their own data. POSITION SUMMARY: We are seeking a highly detail-oriented, proactive, and process-driven Operations Coordinator (OC) to oversee TTI's customer communication, support operations, and various compliance-related workflows. This role supports the Product and Engineering Teams by coordinating necessary input and documentation required for TTI's official Standard Operating Procedures (SOPs), such as Issue Identification and Resolution, Change Management, and Post-Market Surveillance. The OC will be responsible for several compliance-driven activities, including coordination with the company's PRRC (Person Responsible for Regulatory Compliance). Additionally, this role will support TTI's Human Factors Engineering by conducting user interviews when applicable, gathering structured feedback, and helping translate user analytics/insights into product suggestions/feedback. The OC may also support Patient Engagement projects such as writing educational content, blogs, or patient-facing materials. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and can balance precise documentation with empathetic customer communication. YOUR RESPONSIBILITIES: Customer Support & Daily Operations Manage support email inboxes through HelpScout and respond promptly to customer questions. Route inquiries to the appropriate departments and follow up with the product team until the issue is resolved. Maintain clear communication with users about updates, timelines, and issue outcomes. Log and document all customer interactions to maintain a complete audit trail. Issue Resolution & Change Management Supporting the Issue Resolution Process: receive reports, create Jira tickets, follow progress, and confirm completion. Track, prioritize, and communicate changes to internal teams and stakeholders. Compliance & Post-Market Processes Handle Feedback and Complaint Management according to established policies. Manage Customer Requests such as Account Deletion, Subscription Cancellation, and Data Export Requests. Support Post-Market Surveillance reporting and compliance monitoring. Collaborate closely with the PRRC and share regulatory updates with relevant internal teams. Human Factors & User Research Conduct usability interviews and gather structured user feedback. Analyze insights and provide summaries to inform product improvements. Patient Engagement & Content Support (as needed) Assist with content creation for patient materials, FAQs, blogs, and educational content. Support outreach or engagement activities depending on team needs and workload. YOUR QUALIFICATIONS: Bachelor's degree in Health Sciences, Business, Communications, Psychology, Human Factors, or a related field. 2-4 years experience in support operations, SaaS support, or digital health. Extremely detail-oriented with the ability to track small changes and procedures. Strong communication skills, both written and verbal. Experience with support tools (HelpScout, Zendesk, or similar) and ticketing systems (Jira preferred). Ability to work independently and collaboratively across departments. Preferred Experience in digital health, medical technology, or regulated industries. Understanding of Human Factors, usability testing, or patient experience research. Ability to summarize technical issues clearly for both users and internal teams. Familiarity with compliance-driven environments (e.g., MDR, FDA, or similar frameworks). Who You Are Extremely detail-oriented - you catch inconsistencies and track workflows effortlessly. Process-driven - you can follow established protocols and help improve them. Empathetic and customer-focused - you are passionate about helping patients and work to improve the patient experience. A strong communicator - both written and verbal, with clarity and consistency. A proactive collaborator - comfortable working with many teams and juggling multiple priorities. Organized and reliable - able to maintain documentation, logs, and audit trails. JOB DETAILS: Full-time position, in-person at El Segundo office Opportunities for professional development and cross-functional learning Salary: Roughly $70k Check out TTI and Wave Health at the below links: Treatment Technologies & Insights - ***************** Wave Health App - *************************** Wave Health App, your health companion - ******************************************* Social media links: Wave Health App Instagram: **************************************** (@wavehealthapp) Wave Health App Twitter: ********************************* (@wavehealthapp) Wave Health App Facebook: ***************************************

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Palms neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

A contemporary womenswear brand is seeking a Design Assistant to support the Design Director and broader design team in seasonal concepting, product execution, and cross-functional workflow. This role is ideal for someone highly organized with strong sketching skills and interest in categories such as soft woven dresses, tops, and knits. Key Responsibilities: • Assist Design Director and team with inspiration, research, and special projects • Support seasonal development through trim, fabric, color, and concept research • Prepare weekly and seasonal design presentations • Update and distribute line sheets and design documents in collaboration with Development • Manage style naming/numbering and facilitate pass-offs to Technical Design • Create flats, construction details, color CADs, prints, embroidery layouts, and artwork pitching • Communicate CAD, placement, and color updates to Development throughout the process • Maintain organized sketch libraries and update illustrations as needed • Support design updates for best sellers • Assist with archiving vintage inspiration samples, artwork, and submit materials • Help create BOMs and track reference materials • Build collaborative cross-functional relationships with Development and other teams Qualifications: • Degree in Fashion or Apparel Design (2-4 year program) • Proficiency in Adobe Creative Suite - Illustrator, Photoshop, InDesign • Strong sketching skills and attention to detail • Knowledge of fabrics, washes, embellishments, and basic garment construction • Interest or experience in knitwear design preferred, not required • Patternmaking or technical knowledge a plus • Highly organized, adaptable, and able to work independently and cross-functionally • Strong follow-through, time management, and prioritization skills • Ability to foster an inclusive and respectful working environment

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Job Title: Administrative Assistant II Duration: 2+ Months Shift: 09.00 am - 05.30 pm RESPONSIBILITIES: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports.

Georg Roth Los Angeles, founded by Bavarian designer Georg Roth, brings unique, stylish, and versatile designs to customers across the U.S. Rooted in the heart of Los Angeles, the brand combines contemporary fashion with individuality, offering pieces suitable for every occasion-from casual to formal events. Georg Roth's designs embody a blend of cool, casual vibes and metropolitan sophistication, reflecting his passion for creating fashion that brings joy and confidence to the wearer. The brand is dedicated to crafting high-quality Tee shirts that resonate with today's modern and style-savvy individual. Role Description This is a full-time, on-site role for a Warehouse Operations Manager located in Inglewood, CA. The Warehouse Operations Manager will oversee daily warehouse operations, wholesale accounts, manage inventory systems, streamline processes to enhance efficiency, and ensure safe working practices. Responsibilities also include Order Entry, Invoicing, Accounts Rec , Shipping, coordinating shipments, managing schedules, and ensuring a high level of customer satisfaction through effective order fulfillment and quality control. Qualifications Strong Supervisory Skills with experience in team leadership and staff management Proficiency in Operations Management and Warehouse Management to ensure efficiency in day-to-day activities Expertise in Inventory Control, including tracking, maintaining stock levels, and reducing waste Excellent Customer Service skills to ensure high-quality service in the order fulfillment process Strong organizational and communication abilities to coordinate tasks effectively Familiarity with warehouse safety regulations and procedures Previous experience in a warehouse or logistics role is highly desirable Proficiency in Excel, PowerPoint & QuickBooks

LaLa Land Creative Company LLC is a Los Angeles based design studio, specializing in quick-turn production and creative business solutions for retailers. We are passionate about the creative process and love what we do. Our goal is to not just provide fashion to the marketplace, but to do it strategically; hand-in-hand with the retailers, helping them to have the right trends in the right volume at the right time with the ability to scale and react to what their customer votes for. This unique fusion of a retail mindset with exceptional creativity sets us apart as we passionately chase the future of the apparel design business. APPAREL DESIGN ASSISTANT Full-Time, In-office M-F Specific Responsibilities · Responsible for local send-outs and follow up; garment washing, dying trims & screen printing · Issue purchase orders for fabric/trim sample orders, s/o's and follow up/tracking of status. · Create fabric and trim codes with all fabric details and vendor information. · Assist with graphics sample requests and status. · Work closely with costing to make sure garments are pre-costed for construction. · Work closely with in-house sample room to produce line samples. · Keep fabric inventory, trims, patterns and line samples neat and organized. · Tag, document, photograph and organize sample line pictures into shared drive. · Manage and prioritize the cutting of photoshoot samples and sample request shipping & tracking. · Assist designers with other tasks, as needed. · Drop-off/Pick-ups as needed & other duties as assigned. Skills and Requirements · Computer literate: Microsoft Word, Excel and email required. Adobe products a plus. · Garment construction and knowledge of fabric helpful · Assertive, independent thinker, able to exercise good judgement independently · Thrives in a fast-paced environment · Fast learner with great attention to detail · Great communication skills, able to communicate well with various departments · Team player · Strong organizational and follow up skills Education and/or Experience · Design degree preferred, but not required. Benefits · $18 -$22 per hour, based on education and experience · Biweekly pay · PTO · Medical, Vision, Dental · 401K

We are looking for a detail-oriented and tech-savvy DTC Ops Specialist to join our growing apparel brand. This entry-level role will become the in-house expert on our operations platform and will own all backend setup for our direct-to-consumer (DTC) website sales. You will ensure products are accurately uploaded, data flows seamlessly between Odoo and Shopify, and systems run smoothly to support product launches and day-to-day operations. Responsibilities Become the subject matter expert in Odoo, learning and mastering system functions. Own backend setup for all DTC products, including imports for launches, data imports, and inventory syncing. Ensure every product has correct images, descriptions, pricing, and categories (tags or other grouping details) across our systems. Upload new inventory when received and coordinate sales price uploads to align with promotions. Monitor system performance and troubleshoot issues to maintain accurate data flow. Manage reporting, including capacity reports for operators and other production-related metrics. Qualifications Bachelor's degree in a related field (Business, Supply Chain, Operations, or similar). 1+ year of experience in operations, data management, or a related role (internships count). High attention to detail and accuracy in data entry and product information. Proficiency with computers and strong Excel or Google Sheets skills (formulas, VLOOKUP, pivot tables). Experience with Shopify and Odoo are a plus. Problem-solving mindset and ability to troubleshoot system or data issues. Strong organizational and time management skills to handle multiple projects and deadlines. Clear written and verbal communication to work effectively with internal teams. Ability to work in a fast-paced environment. Why Join Us Work with a dynamic team in a growing apparel brand. Hybrid work model - in office 3 days a week. Competitive pay at $26 per hour, health benefits, PTO, and 401(k).

Goldco is a growing financial services firm seeking a dedicated Office Administrator to support our team on-site at our Calabasas office. The ideal candidate is a reliable professional with expertise in customer service, completing data-entry with a high level of accuracy, and a natural ability to multitask. We are looking for someone with excellent communication skills and resourcefulness, as well as a strong work ethic and positive attitude. Must be able to effectively communicate between management, customers and other departments within the firm. We are a lean, tight-knit team and we are looking for a long-term team member. ***This is an in-office role in Calabasas, CA from 7am-4pm. Must be able to reliably commute to the Calabasas office Monday-Friday*** Day-to-Day Responsibilities: Manage a high volume of incoming and outgoing documentation and mail while faxing, scanning, emailing and filing those records appropriately- must be excellent at multitasking and prioritizing tasks based on level of urgency Point of contact between building management, maintenance, vendors and greet all visitors Inventory and upkeep of kitchen and supply room to ensure they are regularly stocked, organized, and clean Maintain an up to date team credit card reconciliation Manage answering and transferring incoming calls to the appropriate department Assist all departments with miscellaneous tasks as needed May require overtime on occasion Qualifications: 3+ years of experience in a similar role is required Calm demeanor; able to handle pressure with ease Able to maintain confidentiality with customer information Excellent time management skills Personable and customer service-oriented Possess excellent oral and written communication skills High attention to detail with speed and accuracy in daily operations Excellent computer skills; basic knowledge of Google Suite Experience with Salesforce a plus Consistent attendance, must be punctual and reliable Perks/Benefits: Health benefits after 30 days, company matched 401k after 60 days, and discretionary bonus/incentives available for performance Accrued paid time off, sick time, and paid holidays. Friendly office culture and atmosphere! Coffee bar, snacks, office lunches/gatherings Physical Demands: Must be able to remain in a stationary position at least 75% of the time Regularly move boxes weighing up to 30 pounds Constantly operates a telephone, computer and other office productivity machinery, such as a scanner, copy machine, and computer printer Must be able to effectively communicate with co-workers, customers and other third-parties Hours of operation are Monday through Friday, 7:00 am - 4:00pm. The expected pay range for this role is $20.00-$25.00 per hour. The base salary range for this position is listed above. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here. Equal Opportunity Employer: We support a diverse workforce and are a Drug Testing and Equal Opportunity Employer. We do not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.

THE ROLE: We are looking for an Assistant to support Artist Managers that work for one of our partner organizations, Forward Motion Artists. This role will assist with the ongoing management of the artists' business and their creative output. The ideal candidate will have at least 1-2 years of experience in a comparable role within the music industry. RESPONSIBILITIES: Serve as the primary point of contact on behalf of the Artist Managers tor for staff, clients, and industry contacts maintaining credibility, confidentiality, and trust Send schedule daily and follow up with reminders to maintain the flow of the day Managing client and manager calendars with confirmed shows, interviews, releases, meetings, calls, and deadlines Coordinate with teams internationally, working across multiple time zones Provide support for artists across all of their business Coordinating with artists teams - record labels, business management, merchandise, booking agents, attorneys etc. General upkeep and organization of clients' assets (artists' press kits, press shots, bio, masters, artwork, and contracts) Assist with meeting prep, agendas and dissemination of notes/action points Track expenses, submit reimbursements, and ensure invoices are processed in a timely manner Arrange flights, accommodations, ground transportation, and travel itineraries for managers and artists Filter, prioritize, and draft emails on behalf of the managers Handle personal tasks as needed, such as booking appointments or making reservations Running miscellaneous errands as needed Ad-hoc projects and administrative support as needed QUALIFICATIONS: 1-2 years' experience in a comparable role working with talent Must have demonstrated experience and knowledge of the music industry Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts Ability to plan ahead and anticipate needs Excellent written and verbal communication skills Must be resourceful and have the ability to problem-solve independently when needed Advanced Microsoft Office and Google Suite skills Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities Exceptional organizational and time management skills-Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible Attention to detail and timely follow up Demonstrated ability to handle sensitive issues and maintain complete confidentiality Must have access to reliable transportation Three Six Zero is an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

You may choose to display a cookie banner on the external site. You must specify the message in the cookie banner and may add a link to a relevant policy. If you are unfamiliar with these requirements, please seek the advice of legal counsel.Coordinator, Business & Legal Affairs page is loaded## Coordinator, Business & Legal Affairslocations: Santa Monica, California: Los Angeles, Californiatime type: Full timeposted on: Posted 2 Days Agojob requisition id: UMG-23545We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.**How we LEAD:**Interscope Capitol Records is currently seeking a Coordinator who is very efficient and highly attuned to the smallest of details. The right candidate will also possess a strong sense of discretion and confidentiality and will ideally have experience in supporting a team within a Business Affairs or music licensing environment.The position will perform a variety of duties, and the candidate for this job must be able to liaise with all levels of personnel and departments, to help assist with the release of music and videos by label artists. This position has a strong focus on clearances and problem solving, and doing the necessary work to help accomplish the goals of the label and its artists.The ideal candidate is a motivated self-starter who possesses a strong ability to multi-task, works well under pressure with tight time deadlines, and has a passion for music. Prefer a candidate with at least 2-3 years of music licensing experience, who is looking to take the next step in their career by learning a lot, and doing a lot.* This position is responsible for providing support to the SVP of Business Affairs and members of the Business & Legal Affairs team.* Answer phones and direct inquiries appropriately with the utmost professionalism and courtesy.* Review incoming document deliveries and distribute accordingly.* Schedule meetings and conference calls.* Make travel arrangements and complete travel and expense reports.* Assist with and be part of the team ensuring that all necessary side-artist and sample clearances are obtained for the release of a song and/or video.* Assist with getting all necessary paperwork for processing payments.* Advise and assist on clearance rights and splits for compilations and master use synch licenses* Coordinate and participate on shared projects with all levels of staff* Keep detailed and organized information tracking chart.* Other duties as assigned.**Bring your VIBE:*** 2-3 years experience within entertainment or business legal affairs preferred* BA in business administration, music, or related degree preferred* Proficient in Microsoft Office suite* Must thrive in a fast pace environment and able to work under limited supervision* Excellent written, verbal, and outgoing/upbeat interpersonal skills* Highly dependable, proactive and can be relied upon to complete tasks* Willingness to aggressively chase down information* Ability to work quickly and accurately under pressure* Ability to multi-task and prioritize* Ability to perform research, summarize info and report back findings**Perks Playlist:*** Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit* Comprehensive medical, dental, vision, and FSA options, as well as: + 100% coverage for out-patient mental health services + Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) + A lifetime fertility support allowance of $30,000 to plan participants + Student Loan Repayment Assistance and Tuition Reimbursement + 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation* Variety of ways to prioritize much-needed time away from work including: + Flexible Paid Time Off (PTO) for exempt employees + 3-weeks PTO for non-exempt employees + 2-weeks paid Winter Break + 10 Company Holidays (including Juneteenth and Wellbeing Day) + Summer Fridays (between Memorial Day and Labor Day) + Generous paid parental leave for every type of parent Check out our full overview of benefits on the of the career site.**Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.** **Universal Music Group is an Equal Opportunity Employer**We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.For more information, please click on the following links.E-Verify Participation Poster:E-Verify Right to Work Poster: |## **Job Category:**Business & Legal Affairs**Salary Range:**$45,010 - $73,480The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply. #J-18808-Ljbffr

Employment Type: Full-Time Plug is the only wholesale platform built exclusively for used electric vehicles. Designed for dealers and commercial consignors, Plug combines EV-specific data, systems and expertise to bring clarity and confidence to the wholesale buying and selling process. With the addition of Trade Desk™, dealers can quickly receive cash offers or list EV trade-ins directly into the auction, removing friction and maximizing returns. By replacing outdated wholesale methods with tools tailored to EVs, Plug empowers dealers to make faster and more profitable decisions with a partner they can trust. For more information, visit ***************** The Opportunity Plug is seeking an Operations Coordinator to manage essential processes that keep our platform running smoothly in a proactive manner. You'll work closely with the Sales team to verify dealer eligibility, research and list vehicles for sale, and oversee post-sale transactions such as payments, title processing, and transportation dispatching. Additionally, you'll handle customer concerns and collaborate across teams to improve workflows. This role is perfect for someone detail-oriented and excited to contribute to Plug's mission of revolutionizing the EV market. What You'll Do... Operational Support: Assist in the day-to-day coordination of Plug's auction operations, including customer onboarding, inventory management and transaction monitoring. Collaborate with the Sales team to serve as a checks and balances point, ensuring compliance for onboarding dealers. Dealer & Vehicle Management: Research and verify vehicle information to onboard and list vehicles for sale on Plug's platform. Handle post-sale transactions, including but not limited to: Payments Title processing Transportation dispatching Coordination of optional services Arbitration management Process Optimization: Work cross-functionally to regularly review and improve operational processes, ensuring scalability and efficiency. Partner with the product team to provide feedback and enhance tools and systems to support operations. Customer Coordination: Serve as the primary point of contact for buyers and sellers during operational processes, ensuring a seamless transaction experience. Data Management & Reporting: Maintain detailed records of auction activity and generate reports for internal stakeholders. Leverage CRM tools (e.g., Hubspot) and inventory systems to manage operational data effectively. Cross-Functional Collaboration: Partner with leadership to align operations with company-wide goals and objectives. Act as a liaison between sales, product, and operations teams to ensure smooth cross-departmental communication. What You'll Bring... 1-3 years of experience in operations, logistics, or a similar role, preferably in a startup, automotive, or technology sector. Familiarity with operational tools and systems such as CRMs (e.g., Hubspot) and inventory management platforms. Exceptional organizational and multitasking abilities. Strong communication and interpersonal skills for cross-team collaboration and customer interaction. Analytical mindset to identify issues and recommend data-driven solutions. Passion for contributing to the EV market and a sustainable future. Adaptability to thrive in a fast-paced, evolving environment. Attention to detail and commitment to operational excellence. Compensation & Benefits W2 Salary: $70,000 - $75,000 Medical, Dental, Vision This full-time position is based in Santa Monica, CA. We welcome candidates from all locations to apply, provided they are willing to relocate to Plug HQ for the role. Relocation assistance will not be provided for successful candidates. Plug is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Next Steps: Ready to build something from scratch and lead with impact? We'd love to meet you. Email ****************** with your best pitch as to why we should connect with you!

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture