Administrative specialist jobs in Guaynabo, PR - 48 jobs

Job Description USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Junior Administrative Analyst US Federal Solutions - Federal Protective Service, Region 2 US Federal Solutions is hiring a Junior Administrative Analyst to support the Federal Protective Service's PSO Program in Region 2. The analyst helps manage program data, prepare documentation, support contract tracking activities, and assist regional leadership, CORs, and the PSO Operations Officer with daily operational needs. Responsibilities Assist with requirements processing, including developing cost estimates, drafting requisitions in FFMS, and preparing Security Work Authorizations. Track task order expirations and help ensure timely submission of funding documents. Review and reconcile vendor timesheets, support invoice reviews, and update burn-rate spreadsheets. Support administrative audits and prepare forms for COR review. Track PSO training, licensing, and qualification data in designated IT systems. Collect and assemble operational data for management reports, including prohibited items, post inspections, vehicle reports, incident data, and supply tracking. Assist with LEIMS data pulls, report creation, and basic analysis. Provide front office support, including preparing correspondence, meeting minutes, and email communications. Help manage CATT actions and maintain general office files and records. Support travel coordination, WebTA tasks, payroll reporting, and inventories. Provide reception support, greet visitors, manage calls, process mail, and maintain updated contact lists. Maintain confidentiality of all information handled. Requirements Qualifications Associates Degree required, Bachelor's degree preferred At least two years of administrative, program, or contracting support experience. Strong working knowledge of Microsoft Word, Excel, Access, and PowerPoint. Ability to gather information, perform basic analysis, and prepare clear summaries. Effective communication skills and the ability to work with staff at all levels. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance

Job Description Department Administration Location 342 San Luis St., Suite 304, San Juan, PR 00920 Position Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Position type: Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

Job Code **5492** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=5492) **Job Brief** Bennett Aerospace, Inc. has an opening for a highly motivated Data Analyst IV in Cincinatti, Ohio (3146) Bennett Aerospace Inc, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Law Enforcement Administrative Assistant position located in Ponce, Puerto Rico. The successful candidate will use his/her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Law Enforcement Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Law Enforcement Administrative Assistant will perform other duties as assigned by the management team. Regular, predictable attendance is essential for satisfactory performance as is the ability to work with minimal direction and within a team environment. **Position Responsibilities:** + Works independently. + Identifies potential problems and solutions through data analysis, reduction, and entry. + Provides technical and administrative guidance to group supervisors and program managers. + Serves as a technical advisor on complex problems to other staff members. + Stimulates others through ideas and information. + Receive and direct visitors and clients, Answer, screen and transfer inbound phone calls. + Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up. + Maintain office supply inventories, maintain hard copy and electronic filing system, scan documents into digital case files. + Maintain monthly motor vehicle files, maintain attendance reports; leave records, trip records and logs. Correct any discrepancies found in reports; Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails. + Maintain hard copy and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc. Correct any discrepancies found in reports. + Perform routine audits of databases and files; Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files. + Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases. + Assist personnel with timely and accurate submission of required reports; Supports investigations and projects by researching and consolidating information from various data sources/systems. + Develop spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate. + Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support. + Performs a range of general administrative support activities. + Identifies potential problems and solutions through data analysis, reduction, and entry. + Develop spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate. + Supports projects by researching and consolidating information from various data sources/systems. + Provides technical guidance to other staff members. + Performs other duties as assigned. **Position Requirements:** - Minimum of a bachelor's degree or equivalent. - Minimum of 3-4 years of experience as an analyst in related discipline. - Experience in law enforcement discipline is preferred. **Skills:** + Experience with Microsoft Teams, SharePoint management, and learning new computer software programs. + Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). + Possess knowledge of analytic methodologies and principles to address program needs, sustainment and conclusion. + Possess strong communication, organizational, and attention to detail skills. + Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment. **Security Requirements:** Security Clearance Level: Public Trust + Background Check + Applicant selected will be subject to a government background investigation and must meet eligibility and suitability requirements for the background clearance. + Must be a US Citizen with the ability to obtain a US Government security clearance. + Successfully Pass of Bennett Aerospace Background Investigation, Drug Screening, and Credit Check **Apply online at:** ***************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=5492** **This position is in Ponce, Puerto Rico.** **The salary range for this position is $45,000 - $48,000** VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Money Group is looking for an Office Coordinator to support the day-to-day administrative and logistical operations of the office. This role plays an important part in creating a smooth, welcoming, and well-functioning office environment for employees and visitors alike. The Office Coordinator focuses on execution, coordination, and follow-through within established processes and under general direction. This role supports office operations, facilities coordination, and internal logistics, while escalating issues appropriately and working within defined guidelines and approvals. Responsibilities: * Coordinate office supplies, snacks, and basic inventory tracking to ensure the office is well-stocked and organized. * Support facilities-related requests by submitting tickets, tracking progress, and following up with vendors as needed. * Assist with meeting room setup, visitor coordination, and office access logistics. * Manage incoming and outgoing mail, deliveries, and routine vendor communications. * Provide logistical support for internal events, including setup, checklists, and day-of coordination. * Maintain shared calendars, office documentation, and basic operational trackers. * Follow established procedures and escalate issues appropriately; does not independently negotiate contracts or approve expenses. * Support general administrative needs that contribute to a positive and efficient office experience. * Among other responsibilities related to the position. Qualifications: * Bachelor's Degree in a relevant field, such as Office Systems Administration, Business Administration, Hospitality Management, or related fields. * 1-3 years of experience in an office, administrative, customer service, hospitality, or coordination role. * Proficiency with Google Workspace (Google Suite), including Gmail, Google Calendar, Google Docs, Google Sheets, and shared drives. * Experience managing calendars, checklists, shared documents, and basic spreadsheets within Google Workspace. * English proficiency, written and verbal. About us! Money Group, LLC is an internet-based company headquartered in San Juan, Puerto Rico. Thanks to our consumers and team members, we have become one of the fastest-growing technology companies in the Caribbean. Each year, millions of people visit our portfolio of brands, which includes Money.com and ConsumersAdvocate.org, for news, information, and recommendations on some of life's most important financial choices. We are a fun, creative, and transparent organization where everyone can access our executive team, learn essential business skills, and experience life in a rapidly growing online media environment. We offer great benefits, including health care, dental, wellness, retirement matching, and generous time off! You can follow our Instagram account @lifeatmoney for more information about our company and culture. Money Group LLC is an Equal Opportunity Employer

This is an exciting opportunity to join a talented team of individuals in a role offering professional/personal growth, and the ability to be a key contributor to the organization's continued success.

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 4 Office Location: 150 Carlos E. Chardon Street San Juan PR 00918 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Powered by JazzHR CVlHgneVN0

Job description: As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls in a polite and professional manner. Maintain a filing system for important documents and records. Assist in the preparation of regularly scheduled reports. Develop and maintain a tracking system for office expenses and budgets. Coordinate meetings, appointments, and travel arrangements for managers or supervisors. Create and update spreadsheets and databases with relevant information. Manage and maintain office supplies inventory. Assist in the preparation of presentations and reports as needed. Handle sensitive information in a confidential manner. Provide general administrative support to visitors and guests. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Package Details

Job DescriptionSummary Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities. Key Responsibilities Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools. Manage calendars, schedule meetings, and coordinate conference calls. Handle phone calls, emails, and visitors; route communication appropriately. Organize meetings, prepare agendas, take minutes, and distribute them. Maintain filing systems and manage internal records and databases. Conduct research and compile data for presentations and executive reports. Assist with basic bookkeeping and financial tracking. Coordinate office services, including supplies, housekeeping, and vendor relations. Process payroll information and support HR functions when needed. Support social media management and use of Google Apps and QuickBooks (preferred). Location This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours. Requirements Education: Bachelor's degree in Office Management, Business Administration, or a related field. Experience: Minimum of 2 years in an administrative support role. Language: Fluent in both Spanish and English (oral, written, and reading comprehension). Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong knowledge of administrative procedures and office management systems. Experience with QuickBooks, Google Apps, and social media tools (preferred). Soft Skills: Excellent written and verbal communication. High ethical standards, self-motivated, and able to work independently. Attention to detail, strong organizational skills, and problem-solving ability. Service-oriented and professional demeanor. Other Requirements: Must be legally authorized to work in Puerto Rico. Ability to use standard office equipment (computer, printer, etc.). 8 hour shift

Job Requirements Bachelor's degree in Business Administration or a related field, or equivalent experience. Experience in administrative or executive support roles. Strong bilingual communication skills in English and Spanish (written and verbal). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Excellent organizational skills, time management, and attention to detail. Ability to prioritize multiple tasks, work independently, and meet deadlines. Professional demeanor, discretion, adaptability, and customer-service orientation. Equal Employment Opportunity Employer.

We are seeking a highly organized Administrative Assistant to support a dedicated licensing project within the law firm. This role will work closely with a team member who is assigned full time to the licensing initiative. The Administrative Assistant's sole responsibility will be to assist with tasks related to this licensing project, ensuring accuracy, organization, and timely progress. Key Responsibilities: Provide administrative support for the firm's licensing project Review, read, and interpret licensing-related documents with a high level of accuracy Organize and track project-related materials, deadlines, and documentation Assist with data entry, document preparation, and record maintenance Use AI tools (such as ChatGPT) to support research, drafting, summarization, and process efficiency Work independently on assigned tasks while coordinating closely with the primary project lead Required Qualifications: Highly organized with strong attention to detail Strong reading comprehension skills Ability to work well independently with minimal supervision Comfortable using AI tools such as ChatGPT to assist with administrative and project-related tasks Strong time-management and task-prioritization skills Preferred Skills (Optional): Previous administrative or legal support experience Familiarity with licensing, compliance, or regulatory documentation Proficiency with standard office tools (Microsoft Office, Google Workspace, etc.)

Full-time Description At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy. We're seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination. Your role looks like: Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts. Ensuring consistency in branding, formatting, grammar, and compliance with company standards. Assisting project managers with proposals, project setup, meeting notes, and client communications. Coordinating meetings, conference rooms, and travel arrangements. Supporting marketing and business development efforts with event coordination and RFP assistance. Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support. Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles. Requirements What you'll bring to the table: High School diploma required. Minimum 5 years of administrative or project coordination experience. Strong proficiency in Microsoft Office. Excellent organizational skills, attention to detail, and ability to manage multiple tasks. Strong written and verbal communication skills. Above & Beyond AA degree or Bachelor's degree from a four-year college or university. Some work experience in architecture, engineering, surveying, landscape architecture or planning firm. Salary Description Base on skills & experience: $27.75- $34.38/hr

San Juan, PR Client: CGI This is an Administrative Support position in San Juan, PR that requires being onsite in the office 2-3 days/week. It is a temporary backfill role, probably 3-6 months. The candidate must be bilingual (English/Spanish). The hiring manager would like to conduct phone interviews this week then in person interviews on Wednesday, October 23 rd , so there is a short turnaround time needed. The full job description is below: Administrative Support (Hybrid) This is an exciting hybrid, full-time opportunity to join a fast-paced, engaging team environment with a global technology company. We take an innovative and collaborative approach to supporting our client, working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow in your career. This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San Juan, Puerto Rico. Your future duties and responsibilities Responsibilities will include but are not limited to: Facilities POC: • Maintain employee parking passes • Maintain employee and visitor office badges • Receive packages • Coordinate with building manager for any maintenance, inspections, or required drills • Stock office supplies and maintain inventory In office events: • Assist with research, planning, and coordination of team events • Assist with planning and coordination of meetings • Assist with research, planning, and coordination of CSR events Certifications: • Coordinate gathering certifications needed to do business in PR from government agencies PMO activities: • Enter/review team members' expense reports Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks Experience with Microsoft Office applications (Word, PowerPoint, Excel) Flexibility, ability to multitask and handle a fast-paced work environment Attention to detail Excellent verbal/written skills in both English and Spanish

Review prospective admissions against approved admission criteria, policies and procedures. Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient. Greet and search new patients and those transporting them upon arrival and answer questions. Complete paperwork necessary to admit patient to the assigned program and explain forms prior to patient signing, notify clinical lead of patient's arrival and escort the patient and documentation to appropriate location within the facility. Ensure that all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel. Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims and answering phones.

Job Description Thank you for your interest in the Cabana Butler Assistant position. While we may not be actively filling this specific role right now, we at Wyndham Grand Rio Mar are always eager to connect with talented individuals who share our passion for hospitality. By applying, you'll join our exclusive talent network, ensuring you're among the first to be considered when the right opportunity arises within our team. We believe in building lasting relationships and look forward to learning more about how your skills and aspirations align with our future needs. Together, let's create unforgettable experiences and build a career you'll be proud of. Job Summary The Cabana Butler Assistant supports the Cabana Butler Server in delivering a seamless, luxurious, and personalized guest experience in our premium poolside cabanas. This hands-on role focuses on maintaining the cleanliness, presentation, and readiness of cabana spaces while assisting with food and beverage delivery, guest requests, and overall ambiance. Working closely with the pool, bar, and service teams, the Cabana Butler Assistant plays a crucial part in ensuring every cabana guest feels pampered, welcomed, and cared for throughout their stay. Education & Experience • High School diploma or equivalent preferred. • Previous experience in a similar role in hospitality or food and beverage service preferred. • Strong customer service skills. • Fully bilingual (English and Spanish). • Safety and Food Handling Certification. • Valid Health Certificate (including throat culture results) as required by the Puerto Rico Department of Health. Skills and Competencies • Has the ability to maintain strong attention to detail, ensuring each cabana is properly set with clean towels, menus, stocked amenities, and a visually appealing presentation. • Can deliver courteous and attentive support to Cabana Butler Servers and guests, helping anticipate and fulfill guest needs with professionalism and care. • Has the ability to work collaboratively with bar staff, pool attendants, and fellow team members to ensure smooth and coordinated operations. • Can manage time effectively and multitask between setup, clearing, restocking, and assisting guests during busy or high-volume periods. • Has the ability to communicate clearly, confidently, and professionally with guests and team members to foster a warm and engaging environment. • Can maintain a positive attitude and strong guest service orientation in a dynamic, outdoor luxury resort setting. • Has the ability to proactively identify and address cleanliness, presentation, or service issues in a timely and professional manner. • Can demonstrate reliability, initiative, and flexibility, including working varied schedules, weekends, and holidays as needed. Physical Requirements • Flexible and long hours are sometimes required. • Routinely required to bend, stoop, stand, and walk for extended periods. • Medium work - Exerting up to 50 pounds of force occasionally, and/or 25 pounds of force frequently, and/or 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects. • Must have the physical stamina and ability to work efficiently in a fast-paced, high-traffic environment.

Provide clerical support and assistance to the center-level staff in all aspects of office function to ensure efficient and smooth daily operations of the office. Requirements (Education, Experience, Certification, Knowledge, Skill): High School diploma/GED Primary technical and interpersonal skills in the secretarial field, typing skill for 60 wpm and basic computer skills. One (1) year secretarial experience. Must demonstrate strong written, verbal and electronic communication skills that demonstrate the ability to interpret and provide clarification as needed. Position Responsibilities: Type and proofread official and routine correspondence for management staff Sort and distribute incoming and outgoing mail Maintain office files Maintain records of correspondence Assist Resource Development and Communications Associate with event management tasks Conduct online research for special projects Assist in database entry Maintain inventory Assist in other services as necessary Adhere to established Work Plan and update as necessary or directed by Supervisor Perform other job related duties as required or assigned Working Conditions/Environment: Must be able to work flexible hours (some evening/week-end hours). Must be able to travel (some overnight). Position must frequently bend and lift up to 20 pounds. Transportation Requirement: Position requires automobile, driver's license and insurance. Last Updated: 05/21/2019 Replaces: N/A Approved: N/A

Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at one of Discovery Land Company's locations: Moncayo Golf & Ocean Club, set outside of San Juan, Puerto Rico. Moncayo Golf & Ocean Club is seeking a Comfort Station Attendant to join the Culinary Department. The Comfort Station Attendant is responsible for contributing a great member and guest experience. The Comfort Station Attendant will be expected to open and close their assigned golf food comfort stations on a daily basis. Duties include keeping assigned outlet stations neat, organized, and stocked with various snacks, candies, and beverages. Additional duties may include simple food preparation, cooking, and serving of golf course outlet menu items. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees. Key Responsibilities Keep all outlet stations neat, organized and well stocked. Store outlet food properly and according to food safety guidelines. Put away outlet food and beverage deliveries. Maintain stock levels at the sales office and fitness areas. Take food or beverage orders on course to relay to kitchen when necessary. Track specified food items taken from the kitchen on weekly Outlet Tracking Sheets. Communicate inventory needs when par levels are low. Greet all members formally by using their surname. Perform additional duties as assigned. Qualifications High school diploma or equivalent. Minimum previous experience of three (3) months food service or guest service experience, preferably at a fast paced, high-end restaurant, club, or resort. Knowledge of HACCP & local food safety standards; possesses or can obtain State Food Safety Certificate. Knowledgeable of wines and beverages. Extraordinary attention to detail, quality and service. Additional Requirements Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members. Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands. Ability to work in a team environment. Ability to stay calm and focused during the busiest of times. Ability to read, write, speak, and understand English; additional languages preferred. Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds. Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment. Benefits Competitive Pay or Wage Range (optional based on state/region laws) Medical, Dental, and Vision Benefits (Full-Time Year Round Only) 401k Contribution (Full-Time Year Round Only) Paid Time Off and Paid Holidays (Full-Time Year Round Only) Employee Meals, Referral Incentives, and Recognition Programs Holiday Pay Professional development and upward mobility opportunities Work-Family Culture About Us Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: ******************************* About the Project - Moncayo Golf & Ocean Club Moncayo is a premier destination in Puerto Rico that blends a world-class golf course, luxury hotel, exclusive residences, and unique amenities. Our vision is to create a community where excellence, service, and nature converge. We pride ourselves on offering exceptional experiences to our guests and residents through teamwork, professionalism, and attention to detail. At Moncayo, our employees embody pride, ownership, and accountability every day, ensuring that every guest experience reflects our culture of luxury and well-being.

**_What Customer Contract Administration contributes to Cardinal Health_** Customer Contract Administration is responsible for coordinating administration of customer contract terms and conditions across multiple areas to maximize contract value. Also, is responsible for supporting the sales organization and driving operational excellence in order to achieve the strategic and sales objectives established by the organization. **_Accountabilities_** + Receive cases (emails) and update their status in Salesforce.com as required + Ensure that contracts, sales quotes, price notifications, membership and offers are properly entered and updated in the Contract's Intranet Contracts Application + Ensure all details in the contract are documented + Assist sales representatives in the assembly of government bids and ensure compliance with all requirements. + Assist with maintenance of ASG requirements and government bid related documentation. + Contact manufacturers as needed for contract updates or specific contract information + Conduct contract audits as needed + Must be able to manage multiple deadlines and large amounts of data + Work credit & rebill transactions + Assist the chargebacks department with payment denials if required + Conduct customer HIN submissions + Support the New Customer Onboarding Process **_Qualifications_** + Associate degree is required, bachelor's degree in business administration is preferred + A minimum of 3 years in related business experience is preferred + Experience in contracts, purchases, chargebacks, data entry, finance and in health areas is preferred + Experience in government purchase processes, bids, RFI's and RFP's is preferred + Must be proficient in Excel; with experience managing multiple spreadsheets, Vlookup's and pivot tables is required + Bilingual in English and Spanish written and oral is required + Must have customer service, problem solving and analytical skills **_What is expected of you and others at this level_** + Apply working knowledge in the application of concepts, principles, and technical capabilities to perform varied tasks + Work on projects of moderate scope and complexity + Identify possible solutions to a variety of technical problems and takes actions to resolve + Apply judgment within defined parameters + Receive general guidance may receive more detailed instruction on new projects + Work reviewed for sound reasoning and accuracy + Maintain or improve service levels _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Description Department Administration Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly