Administrative specialist jobs in Irondequoit, NY

Job Description Are you looking to start a rewarding career in local government... Ontario County is seeking qualified Typist and Office Specialist I applicants for openings in jurisdictions across Ontario County. Jurisdictions under the Ontario County Department of Human Resources include Ontario County, its Cities, Towns, Villages, School Districts, the Finger Lakes Community College and the Board of Cooperative Educational Services. A civil service exam is required for Typist/Office Specialist I and applications are accepted on a continuous basis. Applications received or postmarked by the first Wednesday of the month will sit for the exam on the third Wednesday of the month. Residency Requirements: Candidates must have been legal residents of Ontario, Livingston, Monroe, Seneca, Steuben, Wayne, or Yates County for at least one month immediately preceding the examination date. Minimum Qualifications: Either: 1. Graduation from high school or possession of a high school equivalency diploma; OR 2. One year of clerical experience that involved typing. Note: An advanced education degree received may substitute for (1) or (2) above. DO NOT APPLY ONLINE THROUGH THIS JOB BOARD FOR THIS EXAM. APPLY ONLINE AT ******************************************* EOE Powered by JazzHR hHhWQA

Insurance Services of Northern Kentucky has proudly served the insurance needs of Northern Kentucky, greater Cincinnati, and Southeastern Indiana since 2001. Our independent agency can help you find the best value on auto, home, commercial, medicare and more. Contact us now for free, competitive quotes. Job Description The Administrative Coordinator will answer and route calls, guide visitors to the appropriate parties, field interdepartmental communications, and perform office tasks, including answering emails, delivering or responding to mailings, and maintaining employee and customer records. You will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in financial planning and decision making. To succeed as an Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, and organized. Administrative Coordinator Responsibilities: Hiring, supervising, and evaluating staff members. Delegating tasks and ensuring that they are completed in accordance with existing policies and procedures. Greeting and directing visitors to the appropriate parties. Handling basic office duties, such as answering and routing phones, responding to emails, maintaining employee, financial, and client records, and data entry and reporting. Answering questions and finding information for employees, vendors, clients, and lenders. Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties. Ensuring that the office is well-maintained, organized, and secure. Assisting with special projects, such as process improvements and budget development. Developing and implementing new policies and processes. Qualifications Administrative Coordinator Requirements: High School Diploma or equivalent, degree may be preferred. Experience in administrative support field. Professional appearance and courteous manner. Clear, polite phone voice. Exceptional interpersonal and written and verbal communication skills. Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers. Creativity and strong problem solving skills. Solid presentation skills. Strong task and time management skills. Basic math skills and understanding of basic financial concepts. Additional Information All your information will be kept confidential according to EEO guidelines.

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Job Description The Arc Ontario Administrative Coordinator/Database Specialist Salary: $18.94 - $20.17 Position Overview: We are seeking a detail-oriented Administrative Support professional to provide essential assistance to the Director of Program Support Services and the Nursing and Clinical team. In this role, you will be responsible for receiving, verifying, and accurately entering information into the Impowr database in a timely manner. Your tasks will include data entry, scheduling, and creating reports to support nursing and clinical operations. If you are organized and focused on maintaining accuracy while supporting a dynamic team, we would love to hear from you. Work Location: Canandaigua, NY Schedule: 7-3 or 8-4 with one day 10-6; one remote day after 6 months with flexibility in schedule required to meet agency needs As a full time team member at The Arc Ontario, you will receive... Health and retirement benefits Paid time off; Over 3 weeks of vacation within your first year! Sick Time Growth potential/Opportunity for advancement within my agency Educational Assistance Employee Assistance Program Access to a Fitness Center in the Main Facility Pay on Demand Free Telehealth with EZaccessMD Emergency Assistance Funding And more Our Culture Investing in our staff while thriving in a flexible and fun work environment! The Arc Ontario Story: Founded in 1954 we believe that All individuals with disabilities or other challenges are one with their community. Responsibilities Prepares correspondence and creates documents, copies and files for the Clinical Services Manager, Nurse Manager, RN's and clinicians, as needed; handles all correspondence in a confidential manner. Verifies all data prior to entry and performs data entry for and maintenance of agency Central Participant Database/Impowr. Enters individual participant related information in a timely, accurate manner following all established guidelines and practices. Enters individual participant related information in a timely, accurate manner following all established guidelines and practices. Requirements A.A.S. degree with a major in business / secretarial science and three (3) years of secretarial experience, or equivalent combination of the above preferred. Experience in clinical or medical services preferable. Excellent computer skills, as well as interpersonal and communications skills. Agency Driver Certification required. The Arc Ontario is an equal opportunity employer and is committed to creating an inclusive and diverse workplace. The Arc Ontario does not discriminate in hiring or employment on the basis of any characteristic protected by local, state, or federal laws. Job Posted by ApplicantPro

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: Schedule biopsies and MRIs Check Mammography and ultrasound schedules and requisitions for accuracy Respond to requests and questions efficiently, effectively, and in a positive fashion Remain aware of appointment delays and changes to schedules Communicate with patients, referring physicians, etc. professionally over the phone Obtain and follow up on Pathology reports Call stat reports Obtain prior imaging and ensure the images are moved into our system Obtain patient information and conduct interviews needed to schedule biopsies Administrative duties; charts, files, etc. Other tasks to support the Radiologists when they are reading images You Are: Experienced in a healthcare setting Knowledgeable of computers and Microsoft Office software Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: Intermediate computer skills Effective organizational skills and attention to detail A high-level of integrity, confidentiality, and business ethics Medical terminology knowledge Recent work experience in a medical/radiology office (preferred) We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.

Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $42,679 to - $61,449 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 7 - 8 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821414-DHA-JS Control number 848932900 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualifications Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-07 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-06 level in the Federal service that included experience such as: * Providing clerical and administrative support to a law enforcement program including preparing travel documents and making travel arrangements for domestic and/or international travel. * Establishing, tracking, and/or maintaining legal case files. * Preparing legal documents, including warrants and records of proceedings. * Reviewing bond cases to determine status and identify next course of action (e.g., to continue, cancel, or breach) for supervisory review. Minimum Qualifications for GS-08 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-07 level in the Federal service that included experience such as: * Maintaining and reviewing docket files. * Collecting and analyzing data from law enforcement databases. * Researching detainee history using multiple sources to establish identity and citizenship. * Coordinating escorts and transportation associated with deportation or removal activities. * Reviewing bond cases to determine status and taking appropriate action to continue, cancel, or breach. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This job does not have an education qualification requirement. Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Customer Service * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management * Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Vision insurance Benefits & Perks Opportunity for growth within a small, fast-paced company Flexible scheduling options Competitive compensation Job Summary We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY. This role is integral to the smooth operation of our legal support services. As the Service Department Administrator, you will manage key administrative functions related to process serving. Responsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. Key Responsibilities Accurately enter case-specific information and documentation into proprietary software Organize, maintain, and prepare case files for internal and external review Generate and review affidavits of service in accordance with legal standards Provide cross-departmental administrative support as needed Communicate effectively with clients and process servers to facilitate service completion Perform skip tracing to locate individuals as required Review internal documentation to ensure accuracy and completeness Prepare and issue client invoices upon completion of services

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

Job DescriptionAbout the Company EqualAccess is partnering with a mission-driven property management firm that oversees a large portfolio of affordable and rent-regulated housing throughout New York City. Our client maintains a strong reputation for regulatory compliance, community responsiveness, and structured operational excellence. This role supports their internal compliance department in ensuring full adherence to local, state, and federal housing regulations. Position Summary We are hiring a Administrative Coordinator to join our client's Recertification Department. The ideal candidate will enjoy a fast-paced environment and is detail-oriented, highly organized, and confident managing compliance workflows. This person will handle certifications, resident communication, documentation tracking, and reporting requirements to ensure the organization remains audit-ready and fully compliant. This is a great entry level position with upward career mobility. Key Responsibilities Respond to tenant inquiries via phone and provide excellent customer service Collect and process housing recertifications and student status affidavits Contact tenants for missing or corrected documents to ensure compliance Review tenant income certifications for accuracy and program alignment Complete annual owner and housing recertifications Create and maintain spreadsheets and compliance reports Submit monthly and annual reports to owners, government agencies, and investors Track and resolve outstanding compliance issues Ensure timely responses to compliance-related emails Maintain organized tenant files; scan and store documents in appropriate folders Perform other compliance-related duties as assigned Required Qualifications High school diploma or GED (some college preferred) Proficiency in Microsoft Office, especially Word and Excel Experience using Mail Merge functions Strong organizational skills and ability to multitask Excellent written and verbal communication Self-starter with ability to work independently or under direct supervision Team-oriented and dependable with a strong work ethic Comfortable working in a fast-paced environment Preferred Qualifications Bilingual in English/Spanish Location: Queens, NY Employment Type: Full-time Compensation: $23.00-$25.00 per hour Why EqualAccess We don't just place candidates - we help build careers. Every EqualAccess placement includes 6 months of post-placement coaching, mentorship, and professional development to ensure long-term success, retention, and upward mobility.

Job Details Rochester, NY Full Time High School $33000.00 - $33000.01 Salary/year EducationDescription Administrative Secretary (Office Whiz) Reports to: Executive Director Status: Non-Exempt Minimum Qualifications: Associate degree (Bachelor's degree preferred) Relevant experience as a receptionist or similar roles Background (fingerprint) clearance Terms of Employment: Starting Salary: 38K Annual Raise: Negotiable Benefits: Comprehensive health benefits Contract Term: 12 months Position Description: Under direct supervision, the Administrative Secretary provides clerical and receptionist support to ensure the efficient operation of the central administration office. This role is crucial for maintaining smooth office functions in coordination with the central office team, guests, parents, and visitors. Rewarding Experience: Ensuring the smooth operation of the central administration office and providing essential support to staff and visitors. Primary Functions: Being the positive vibrant face of the school Coordinate ED's schedule including BoT meeting communication Day-to-day receptionist duties Records Management and Filing Supervisory Functions: None Duties and Responsibilities: Reception and Phones: Receive and route incoming calls to the appropriate recipient; take accurate messages and deliver them to the appropriate staff Coordinate ED's schedule including monthly BoT meeting communication Place outgoing calls to parents related to student attendance, discipline, and general school announcements as required Greet and guide visitors to the central administration office Manage visitor log; issue visitor passes; announce visitors to the appropriate staff Aid the public, parents, staff, and students as needed Clerical: Create, organize, and manage digital files, including reports, staff rosters, and mailing lists Organize and maintain physical files as needed Draft mailings and labels for postal delivery Assist with the compilation of mailing materials for the post, including printing, preparing envelopes, and postage Sort and disperse mail, messages, and other documents to the appropriate staff Render clerical assistance when necessary Ensure confidentiality at all times Skills: Exceptional keyboarding skills Strong organization, communication, and interpersonal skills Ability to follow written and oral instructions appropriately and effectively Ability to operate a multi-line phone system Ability to operate other business machines, including copier, scanner, fax, shredder, and postage machines Other Job-Related Requirements: Maintain control in stressful situations Manage time effectively with frequent interruptions Work effectively with parents, teachers, support staff, and administrators from a diverse community How it Supports the Mission and Vision: Facilitates smooth administrative operations to support the educational mission of the school Enhances communication and organization within the central administration office Provides essential support to staff, parents, and visitors, contributing to a positive school environment

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. Qualifications A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Administrative Assistant (QuickBooks & Office Support) - Join a Small, Family-Run Team! Are you an organized, detail-oriented professional with a knack for numbers and a love for multitasking? Do you thrive in a close-knit, friendly work environment where your contributions truly make a difference? If so,TES Staffing wants to meet you! Our customer is a full-line, family-owned & operated distributor of games of chance, bingo & raffle supplies, novelty items, and themed gift baskets. With over 31 years in the gaming industry, they've built a reputation as the “Best Distributor in New York State” by offering exceptional customer service and innovative solutions that help charitable organizations succeed. Now, we're looking for a reliable and experienced Administrative Assistant to join their team! What You'll Do: ✅ Handle Accounts Payable & Receivable with precision ✅ Reconcile bank & credit card statements like a pro ✅ Maintain the General Ledger (because numbers don't lie!) ✅ Answer and manage multi-line phone systems with professionalism and a smile ✅ Juggle multiple tasks-because you're great at keeping things on track ✅ Work with QuickBooks (this is a must and previous QB experience is required!) ✅ Use Microsoft Outlook, Excel & Word to keep things running smoothly ✅ No Quickbooks experience? No problem -we are happy to train if you have a smart brain! Who You Are: ✔ Experienced - You have a background in admin work ✔ Detail-Oriented - You spot the small things that others might miss ✔ Professional & Reliable - We're a small team, and we need someone we can count on ✔ Friendly & Personable - You enjoy working with people and providing great service ✔ A Multi-Tasking Master - You can switch between tasks with ease Why You'll Love Working Here: 🎉 Small, Family-Owned Business - We treat our employees like family 💡 Innovative & Forward-Thinking - We always find new ways to help our customers 🏆 Respected & Trusted - We've been in the industry for over three decades 🎖 Support Veterans & Charitable Organizations - We're proud to serve those who serve Pay range: $20-21 per hour This position is ideal for a mature professional who enjoys a stable, team-oriented work environment. If you're looking for a long-term role where your skills will be valued, we'd love to hear from you! 📩 Apply Today! Send your resume and a brief introduction-we can't wait to meet you!

We arguably have the most in demand roster in the business and the company as a whole has never been this hot. Join a winning team and work with some of the best songwriters in the business on their never a dull moment journey to a #1, or #1s for that matter! Here youll get to: You will welcome visitors, screen and direct phone calls/inquiries, book sessions and manage songwriters calendar, processes expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly. You will work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions. You will proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and makes corrections as needed. You will maintain and update department files, records and publications. You will screen all correspondence and publications, bringing those of significance to the Companys attention. You will be responsible for obtaining splits, co-writer, and publisher information for new releases / songs and delivering information to copyright department for processing via the AS/400 system. You will maintain show and event calendar. About you: A high school level education required, Bachelors degree preferred; preferably augmented by course work in music publishing, business administration and related fields. One (1) to two (2) years of highly responsible experience in an administrative supportive role preferably in a music publishing or related business, or: A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position. Interest and knowledge of contemporary music and current music trends. Knowledge of general business practices. Possess a strong work ethic. A team contributor. Strong organization skills and pay high attention to detail. Strong communication skills (written and verbal). Wed love it if you also had: The ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments. Great time management Ability to work well in team. Demonstrated ability to be innovative and suggest change/improvements within scope of work. Foresight to anticipate needs and create efficient and effective processes. Motivation - Self-starter, self-motivated and takes responsibility/ownership of tasks. Innovation - Thinks outside the box proactively, strategically and analytically. Consistency - takes initiative. Demonstrated flexibility and adaptability to changing situations. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Administrative Assistant- Day Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Camp Piperwood (Day Camp) Fairport, NY JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of Day Camp in compliance with council accounting and business procedures. Actual salary will be based on applicant's experience ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant training meeting in June (date and time to be determined) Coordinate purchase of supplies as authorized by the Camp Director. Answer telephones and convey messages as necessary. Work closely with Camp Director on daily operation of camp business. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Centers. Purchase supplies and food, making out of camp trips as necessary. Prepare and distribute daily lunch requests Assist with breakfast preparation and distribution Assist in preparing meals for overnight group (dinner, breakfast and lunch next day) Manage petty cash. Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings when scheduled/necessary. Apply behavior management techniques to conflicts with children when necessary. Report incidents/accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Assist with overnight coverage when deemed necessary. May need to act as bus aide at some point during the summer day camp season (will receive additional pay) If acting as bus aide Must meet the bus at the terminal or first bus stop in the morning. Take a head count of the campers every day during the morning pick-up and evening drop-off and maintain safety and orderliness on the bus. Report absent campers to the Assistant Camp Director every morning and evening. Assure that a parent or other designated adult meets campers before the bus drives off by utilizing the camper pick-up form. Accepts other responsibilities as deemed necessary by the Camp Director. Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (MONDAY 8:00am to Friday 5:30 pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent and/or two years of college experience. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and reliable transportation. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in First Aid and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a day camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Job DescriptionLarimer Law is a growing firm in the legal services industry, focusing on eDiscovery and related services. We are seeking a self-motivated individual who can join our close-knit family and continue to grow with us. The Administrative Assistant shall be responsible for various functions in support of the administrative operations of the Firm. Job duties will include assisting the Executive Coordinator with various operational tasks relating to the Firm's operating and information systems, HR and personnel-related processes and documentation, payroll and finance functions and facilities and resources of the Firm. The Administrative Assistant will report to the Firm's Director of Litigation Services. The Administrative Assistant's responsibilities, which may be altered or added to from time to time by the shareholders, are described in further detail below: Assistance with Management of Firm Finances The Administrative Assistant will be responsible for performing tasks to assist the Firm's Management Team and Executive Coordinator with financial planning and financial management for the Firm, including: Assisting with bill payment, invoicing, data entry and reporting, and collections; Collecting information and generating reports for internal and external budgeting purposes; Coordinating documentation and data entry relating to finances and financial systems ; Personnel and Human Resources Management A primary service offered by our firm is hiring teams of attorneys to review documents for our clients on accelerated timeframes. The Administrative Assistant shall be responsible for performing tasks to assist the Firm's Director of Litigatgion Services and Executive Coordinator to support such efforts, including the following: Assisting with the fast-paced hiring (onboarding and offboarding) of groups of employees and contractors; Assisting with staff requests for technical or operational assistance. Assisting with trainings and troubleshooting for employees on the use of firm technologies and tools Assisting employees in resolving IT issues and/or directing them to the appropriate vendor resource as necessary to resolve IT issues as soon as possible Assisting with payroll and timekeeping systems; preparing routine reports for the auditing of time entries Assisting Executive Coordinator with benefits documentation and communications General Operations The Administrative Assistant will be responsible for assisting the Executive Coordinator with: Provisioning of office supplies and equipment Day-to-day operational functions such as sending and receiving mail; monitoring phone and email correspondence; Assistance with travel and other operational support for the executive and attorney teams Various administrative tasks assisting Executive and Project teams as needed Key skills and qualifications Technical Skills: Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is required; Familiarity with Quickbooks is desired; Familiarity with other office productivity software, calendar management tools, and Microsoft Teams or other collaborative tools is desired. Administrative and Organizational Skills: Excellent time management and organizational abilities are critical for handling multiple projects and tasks simultaneously; Ability to multitask and prioritize workload; Strong attention to detail; Communication and Interpersonal Skills: Excellent verbal and written communication skills are essential; Strong interpersonal skills to interact with clients, colleagues, and senior management; Self-motivation and willingness to be proactive in running issues to the ground is critical; Must be a team player! Professionalism and Discretion: Ability to handle sensitive and confidential information with discretion; High level of professionalism and confidence; Flexibility and ability to adapt to changing priorities in a fast-paced environment. Experience: Proven experience as an executive assistant or in a similar administrative role is desired. Education: An associate's degree or bachelor's degree is preferred Powered by JazzHR mPjFSQjaR0

Mendon Truck Leasing and Rental, a branch of PETIT FORESTIER GROUP, a full-service leasing and rental company and a leader in the refrigerated fleet market, is searching for a full-time Administrative Assistant to provide support for the office by performing various office administrative duties. This position is on-site at our Hunts Point, Bronx location. Responsibilities: • Answer phones, send and receive emails, filing, and assist with scheduling appointments. • Assist with various office duties including handling inbound service requests and ensuring proper information is recorded and assigned. • Assist Service team with truck leasing and rental duties. • Maintain and update internal rental system (IGLOO) to show accurate information. The successful candidate will have: • Minimum of 1-year of Admin experience. • Strong communication, organizational, and customer service skills. • Computer proficiency including MS Office. • High school diploma or GED. Additional Information: Work Location: 840 Garrison Avenue, Bronx, NY 10474 Job Type: Full-time Schedule: Monday to Friday Pay Type: $19-21/hour (equivalent to $39,520 to $43,680/year) Benefits: • 401(k) • Dental Insurance • Vision Insurance • Health Insurance • Life Insurance • Sick Time Off • Vacations • Holidays

For description, visit PDF: ************ northeastcollege. edu/webdocs/hr/Part-Time Administrative Assistant 12_2025. pdf

Provides comprehensive administrative support for the Snowsports School. Duties include, but are not limited to, snowsports office administration, staff onboarding, scheduling, payroll submission, and other administrative duties as they arrive. Responsibilities: Assist the Snowsports Director in day-to-day operations to meet staff and guests needs Assist with hiring, and responsible for onboarding new and returning staff Coordinate interviews, employee orientation and trainings Oversee staff scheduling for season long and daily lesson programs Responsible for verifying payroll time cards for Snowsports School staff and submitting for payroll processing Manage distribution of information to staff for clinic dates and sign-ups Maintains recordkeeping for various manuals, training logs, staff certifications, etc. Assist the Snowsports Director in upholding the staff to program policies and procedures Communicate effectively with Director, Supervisors, and Snowsports Staff Answers and routes telephone inquiries. Must have a good working knowledge of the company's products, policies, and services Book private lesson requests from guests and assign staff Updates and distributes department calendars and schedules Ensures that office equipment is properly stocked and operating efficiently Assists in maintaining a clean office environment. Keeps work area clean and organized. Performs other administrative duties and assists other roles withing the department in a team-oriented fashion as necessary Requirements Requirements Qualifications: 18 years of age or older and prior work experience Must have excellent verbal and written communication skills Professional individual with superior organizational skills Ability to remain focused and organized in a busy environment Detail oriented and proficient in Microsoft Office applications Prior experience as an instructor in a PSIA-AASI Member School Level 1 PSIA or AASI certification preferred, but not required Hours: Hours of employment are dependent on business demands Must have weekend and evening availability and flexible weekday availability Expected pay range is $18.00 to $20.00 per hour

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.