Administrative specialist jobs in Metairie, LA - 160 jobs

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties. Reporting Relationship: Reports directly to the VP of Finance & Controller Essential Functions/Responsibilities: Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO's mission and vision in daily operations Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met Providing excellent customer service to both internal and external customers Prepares business correspondence, memorandums, forms, and various reports Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings Circulate minutes for approval to Board and Committee members Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller Performs bank transfers, monitors and reports bank balances daily Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date Works cooperatively with the bank personnel on any banking related issues Maintains check books in Excel for all companies daily Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software. Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary Prints all operating checks and obtains second signature approval, if needed Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely Processes and notifies the department of updates to Finance Department Accounting Manual Aids and assists with requests from independent auditors, as needed Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner Brings all filings to be mailed by certified mail to the post office Secondary Functions/Responsibilities: Serves as a backup for remote deposit Primary backup with the mailing of invoices Assists in the dividend payment process Assists Senior Accounting staff with special projects Other responsibilities and special projects as assigned Qualifications Education, Experience and Skills Required: High school diploma Minimum two years general accounting and administrative experience Strong customer focus and team orientation Ability to appropriately handle confidential or sensitive company information Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization Ability to manage time, set priorities, and work independently Excellent organizational skills Proficiency in the use of Microsoft Office Programs, Teams and Sharepoint Desired: Insurance industry experience General knowledge of medical professional liability insurance products/coverages

The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college's mission in particular and the university's mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office. This position is on-site five days per week. The Position Key Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Qualifications 1+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word Assist on various projects, communications, expenses and scheduling Ability to work in a fast-paced environment Insurance coverage experience is a plus Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

About the Role We are seeking an experienced Administrative Professional who thrives in a high-volume, fast-paced environment and is eager to contribute to a growing company. The ideal candidate will be proactive, organized, and customer-focused, with strong administrative and accounting support skills. Ideal Candidate Qualifications Minimum 5 years of experience in administration, customer service, or order processing Strong understanding of accounting principles (A/P, A/R, invoicing, etc.) Highly organized, detail-oriented, and capable of managing multiple responsibilities without oversight Takes initiative and ownership of tasks beyond assigned duties to support overall company success Possesses excellent problem-solving skills, able to resolve issues independently Demonstrates a positive, customer-first attitude-every phone call answered with a smile in their voice and a commitment to excellent service Thrives under pressure and handles multiple priorities efficiently and effectively Proficient in Microsoft Word, Excel, internet navigation, and able to quickly learn custom Windows-based enterprise software Bilingual in English and Spanish preferred (not required) Inventory management experience is a plus Key Responsibilities Duties may include, but are not limited to: Primary responsibility in Accounts Payable, Accounts Receivable, or Invoicing Performing general administrative duties Responding to customer inquiries, ensuring prompt resolution of issues Tracking workflows and holding team members accountable for task completion Answering phones, taking and processing customer orders, directing calls, and taking messages Communicating clearly with customers, coworkers, and vendors to relay information and resolve issues Organizing and maintaining customer files; matching picking tickets, delivery documents, and filing completed orders Entering and monitoring claims for returns, cancellations, and damaged items Issuing purchase orders for approved company expenses Responding to customer requests for certificates of liability insurance or proof of workers' compensation coverage Collaborating closely with the warehouse team to manage and spot-check inventory Work Hours Monday - Friday | 8:00 AM - 5:00 PM Additional hours may be required to meet deadlines and business needs. Benefits Work with a dynamic team, Holiday pay, 2 weeks VTO, 1 week STO, Retirement Match Plan after 1 year, Health, Dental, and Vision Insurance available

The Secretary provides administrative support to the Goldman Center for Student Accessibility.• Strong organizational and communication skills. * Excellent interpersonal and communication skills including courtesy, tact, patience and clear grammatical speech. * Ability to create an organized and welcoming front desk/waiting room environment. * Ability to handle a very high volume of customer traffic (including phone calls, visits and appointments). * Ability to interact compassionately and effectively with distressed students seeking disability services. * Ability to collaborate and work effectively with co-workers, staff, faculty, students and parents. * Sensitive to and respectful of students with diverse backgrounds (e.g., age, gender, religion, disability, sexual orientation). * Ability to work under pressure and perform multiple tasks. * Punctual, reliable, and very organized. * High School Diploma or Equivalent. * 1 year of experience in a high-volume, customer-service oriented office setting. * Some college education. * Familiarity with a multi-line phone system, computer data entry, and word processing. * Familiarity with Microsoft Office, Excel, and Access software. As well as Titanium database software. * Experience working with youth and/or individuals with disabilities. * Adaptability and willingness to learn highly preferred.

Sanitation Assistant-Low Barrier Shelter Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! Job Summary Odyssey House Louisiana, Inc. is seeking a full-time Sanitation Assistant. The Sanitation Assistant will be responsible for all housekeeping duties of the Low Barrier Shelter. The assistant will perform a variety of cleaning and maintenance duties. The assistant will oversee maintaining program sites/facilities to OHL's standards. Duties will include cleaning and keeping the grounds neat. Responsibilities and Duties It is the duty and responsibility of the Sanitation Assistant to: · keep buildings in clean and orderly condition; · perform duties, such as cleaning floors, showers walls and drains, living quarters, washing walls, windows, and handrails, removing debris and trash; · carry linens, towels, toilet items, and cleaning supplies; · disinfect equipment and supplies, ensuring safe and sanitary storage and care of products; · polish furniture and room accessories as needed; · clean windows, glass surfaces, and mirrors; · monitor chemicals by tracking chemicals with sign in/out sheet; · maintaining daily log of duties perform and time; · clean rooms, hallways, dining rooms and group rooms, restrooms, corridors, stairways, dorm rooms, and other work areas so that health standards are met; · empty wastebaskets, and transport other trash and waste to disposal areas; · transport of supplies (will be reimbursed for travel); · empty all trash, clean dining rooms, and kitchens; · coordinate with other staff and supervisor daily to ensure that services are provided in an efficient and timely manner; · work with staff to discuss company policies for cleaning and sanitizing work areas, equipment; · monitor building security and safety by performing such tasks as locking doors after operating hours and checking electrical appliance use to ensure that hazards are not created; · deep clean all facilities every two weeks; · clean bathroom floors twice a week; and · report repairs and replacements needed when encountered on job; · light maintenance work; · perform other duties as assigned. Qualifications and Skills Required · General knowledge of cleaning products, supplies, and techniques for cleaning · Reliable and punctual with a dedicated professionalism to job and duties · Excellent communication skills · Excellent time management skills · Excellent organizational skills · Ability to work well alone, or with a partner or team · Ability to adapt to changing schedules or routines · Ability to assist team members with cleaning duties when needed · Detail-oriented · Reliable mode of transportation Preferred · 2 or more years' experience with commercial cleaning services · Advanced knowledge of cleaning products, implements, and practices. Compensation and Benefits Competitive compensation and benefits package includes insurance (health, dental, vision, life, long-term and short-term disability), leave benefits and 401k match. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

TempToFT We are seeking a reliable and professional Front Desk Receptionist / Administrative Assistant to support a busy office for a five-month temporary assignment, with the possibility of becoming permanent. Schedule & Pay $17/hour 20-25 hours per week Afternoons: Monday, Tuesday, Thursday, and Friday All day: Wednesday Key Responsibilities Answer and route incoming phone calls Greet and assist clients and visitors in a professional manner Perform high-volume copying, scanning, and filing Provide general administrative and office support Maintain a tidy and organized front desk and work area Qualifications Prior receptionist or administrative experience preferred Strong communication and customer service skills Comfortable with repetitive clerical tasks, including copying and scanning Dependable, punctual, and detail-oriented Professional appearance and demeanor This is a great opportunity for someone looking for a part-time office role with consistent hours and potential for long-term placement.

Job Description ASC Project Assistant Position Overview: A Project Assistant I coordinates and supports project activities of the Program team in performing multiple project and administrative tasks. This position will be responsible for conducting research, maintaining project management tracking systems, coordinating with necessary vendors/service providers, drafting reports, managing program team correspondence, assist in ensuring projects tasks are completed timely in addition to various administrative functions such as generating presentation materials, planning meetings, etc. This position will be responsible for coordinating and overseeing government ceremonies for the assigned programs (ex. Christening, Government Dinners, Keel Laying, Steel Cutting Ceremony, Etc.) Key Responsibilities: · Coordinates and supports project activities of the Program team in performing various project and administrative tasks. · Creates and develops accurate, timely, and quality visual presentations. · Conducts research in addition to compiling and typing statistical reports for the program department. · Organizes and maintains government and/or commercial project and contract filing system, and files correspondence and other records. · Maintains project management tracking systems, conducts research, coordinates with necessary vendors/service providers, drafts reports, managing program team correspondence, etc. · Assists in ensuring projects tasks are completed timely in addition to various administrative functions such as generating presentation materials, etc. · Creates reports that track information for PMs (including but not limited to: Material Variance Comparison Spreadsheet, Estimate at Completion Comparison Spreadsheet, Weekly Labor Reports, Excess Inventory Spreadsheet, etc.) · Performs and oversees government and/or commercial program data management responsibilities IAW corporate date management processes. · Assists PMs with presentations for internal and external customers on various government and/or commercial program topics. · Coordinates and Oversees Government ceremonies for the assigned program (ex. Christening, Government Dinners, Keel Laying, Steel Cutting Ceremony, Etc.) · Organizes and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. · Works independently and within a team on special nonrecurring and ongoing projects. · Act as a liaison with other departments and outside agencies. · Handles confidential and non-routine information and explains policies when necessary. · Prepares outgoing mail and messages, e-mail and faxes. · Creates and maintains database and spreadsheet files. · Composes and prepares confidential and routine correspondence, reports, and other complex documents, including Program Managers' correspondence to customers. · Reads and routes incoming mail for program/department. · Reviews files and official records to ensure compliance with Company Quality procedures. · Other general tasking as required by the PM. Qualifications: · Five (5) + years performing project and/or administrative support duties. · Shipbuilding/manufacturing is highly desired. Skills and Abilities: · Proficient in the use of computer software, such as MS Office (Microsoft Word, Excel, PowerPoint etc.), and SharePoint · Able to produce accurate, timely, and quality presentations. · Ability to plan and schedule work assignments as directed. · Excellent organizational skills. · Excellent communication skills, including written and oral communication. · Ability to multi-task, prioritize tasks, and meet strict deadlines. · Attention to detail and problem-solving capabilities. · Basic understanding of material variances and other financial spreadsheets. · Knowledgeable in contract submittals. · Knowledgeable in Government Ceremonies. Bollinger is an equal opportunity employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, and without regard to sexual orientation and gender identity. Powered by ExactHire:191685

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

Information Position Title Administrative Coordinator 3 Position Number 028848 Salary Range $28,642.00 - $49,067.00 Hires at Minimum Rate Position Type Classified Staff Department Information Ending Effective Date of Temporary Employment Department Biological Sciences Job Duties Responsibility / Duty * Serves as confidential administrative coordinator for the Department Head of Biological Sciences * Serves as the administrative coordinator for the all faculty, adjunct instructors and TAs in Biological Sciences. * Serves as initial contact for all visitors and incoming telephone calls to the Department of Biological Sciences. Effective screening and routing of phone calls which includes determining and evaluating the urgency of the matter in question and whether to handle them personally or refer them to the appropriate person on campus requires excellent communication skills. * Has authority to sign for department head in his/her absences on matters not needing direct attention. * Answer questions regarding office policies, procedures, and services on a daily basis. * Types departmental correspondence from department head to individuals, community agencies, professional organizations, College faculty, staff and students regarding administrative matters, reports, forms and other documents with minimal supervision. * Helps faculty with exams, copying & scanning, shredding, and mail outs. * Request desk copies of textbooks for departmental faculty from book publishers as needed. * Maintains, organizes, and updates all office files and reference material, including those kept on computer, as that they can be accessed by department head and faculty. * Activate and maintain student files. * Interpret institutional academic regulations, policies and procedures for office, staff, external academic and administrative personnel, students and public. Percentage Of Time 40 Responsibility / Duty * Responsible for preparation, tracking, receiving and distributing of all purchases of supplies and equipment made on both requisitions and on the University P-card including specialized scientific equipment and lab specimens, following all university and state purchasing policies and procedures, for all operating and grant accounts within the department independently and without direction. Compile budget reports for all electronic requisitions of supplies and equipment. * Track and maintain all department budgets. * Enter all approvals on behalf of the Department Head and Grant Coordinators independently and without direction. * Assists faculty to complete a thorough inventory of all department equipment on an annual basis. Prepares paperwork for transfers or surplus of equipment. * Generates R2's for adjunct faculty and faculty overloads each semester. Generates R1's for new faculty. * Reviews and prioritizes mail; initiates action on requests or matters not requiring the department head's direct attention. * Complies schedule of classes each semester for the department. Assigns classrooms for each course and enters class schedules into the Banner system. * Registers students each semester and assists in resolving scheduling conflicts. * Responsible for making all changes to course information such as room changes, adding extra classes when needed, instructor changes, and canceling classes. * Updates Biological Sciences' student advisor records in Banner and Navigate. Percentage Of Time 40 Responsibility / Duty * Makes sure all office equipment, faculty/staff computers and printers are in working order and inputs tickets for repairs as needed. * Runs department errands on and off campus. * Ensures that Biological Sciences Department office suite is kept clean and organized. * Shreds confidential material and tests and keeps secure at all times. * Consults with the department head, all program coordinators and faculty to assure smooth operation of the department. * Perform any duties as assigned to ensure that all matters are handled properly and in a timely manner according to Nicholls State University policies and procedures. Percentage Of Time 20 Posting Detail Information Minimum Experience Required MINIMUM QUALIFICATIONS: Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Minimum Education Required Minimum Licenses Required Other Minimum Requirements Applicants must complete the application in its entirety with an electronic signature and date. Resumes will not be accepted as a substitute for the application. If education and employment history are not completed, the application will be disqualified. Please include any current and previous employment at Nicholls State University. Personnel files are not pulled for application purposes. Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at *************** or emailed directly to ***************************** prior to the job closing date. Unofficial transcripts are NOT accepted. Test(s) Required No Test Required. Preferred Education Preferred Experience Preferred Licenses Other Preferred Requirements Physical Demands The duties of this position regularly requires sitting, use of hands, ability to speak clearly, standing, walking, and reaching. Must occasionally lift and/or move up to 10 pounds. Must be able to work on the computer for long periods of time. Work Environment: This position is required to work near mechanical parts. The noise level is moderate. Must be able to receive and distribute a variety of specimen. Employment Year Fiscal Year If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time Proposed Ending Date (for faculty and grant funded positions) Posting Date 01/20/2026 Closing Date 02/01/2026 Special Instructions to Applicants Quick Link for Postings <

PLEASE DO NOT CALL REGARDING OPEN POSITIONS SECRETARY Perform clerical office duties in the corporate office requiring knowledge of office management systems and procedures. Duties include answering phones, typing, office machine operation, maintaining files. Essential Duties: • Answer phones, direct calls, and take messages. • Operate copiers, scanners, fax machines, and computers. • Maintain and update filing, inventory, mailing, and databases. • Sort incoming mail. • Type miscellaneous documents as required. • Communicate with customers, vendors, and employees to explain information, take orders, and address complaints. • Other duties may arise as directed by the president, executive vice president and project managers. • Full-time position, benefits, hourly pay. Qualifications: • Knowledge of proper use of word processing and spreadsheet software. • Ability to understand, follow and transmit written and oral instructions. • Possess excellent communication skills, interpersonal, organizational and problem solving skills. • Ability to meet attendance schedule with dependability and consistency. • Ability to plan work on a daily basis. • Must be at least 18 years of age, pass drug screen and background check. Work Conditions: • Primary environment will be corporate office. Continental Construction Company, Inc. is an EEO employer and will not discriminate based on race, sex, color, religion, or national origin.

Administrative Assistant, Kenner, LA ($22/hr) Immediate need for an Operations Admin in St. Louis, MO for a multi-billion dollar leader in their industry. This is a Temp to Hire opportunity that is paying $22/hr. There are opportunities to learn new skills and grow within the organization. This position is for a backfill. Start time: 7:30am (ideally 2am 2 days a week) End time: 4:30pm Schedule - if other than M-F: After training could include a weekend day (most likely Saturday) but Monday to Friday to start Responsibilities: * Using SACS, download csv files, cleaning up reports, invoicing and matching PO's. * Reconciling invoices and PO's. Some flight dispatch, relaying information to other teams Qualifications: * High School degree * Invoicing and matching PO's * Excel (basic formulas), outgoing (greeting employees, walking around the floor), quick learner, detail oriented. Need to be able to work independently * Familiar with ERP software and SAP experience a plus * Airline and food manufacturing industry experience a plus * Must have excellent attention to detail * Must be able to work the required hours

GENERAL DESCRIPTION: Principally responsible for managing the front desk and administrative responsibilities including mail review and distribution, purchase and tracking of office supplies, answering and directing phone calls, board of directors' support, greeting office guests, as well as other administrative functions as assigned. QUALIFICATIONS: Education: Some college education preferred. High School Diploma required. Experience: Minimum five years of direct administrative or office management work experience or similar function. Proficient in Microsoft Office products including Outlook, Word, Excel, and PowerPoint, Zoom, Copilot, and other virtual communication methods. Skills and Abilities: Be committed to, and find passion in, GCHP's mission. Excellent oral and written communication skills. An energetic individual with high ethical standards. Highly organized, detail oriented, critical thinking skills, diplomatic and persistent. Ability to meet deadlines and manage multiple tasks. Possess initiative and the ability to work both independently and collaboratively. Provide exceptional customer service skills. Strong sense of accountability and ownership of duties with a commitment to follow-thru to completion. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Manage general office functions of the front desk and cheerfully greet guests. Answer incoming calls and route to appropriate internal departments. Perform administrative functions including processing invoices for payment and creating check requisitions. Manage supply orders, re-stocking, and inventory. Coordinate the activities of the cleaning crew and other office and/or company vendors. Process and distribute all incoming mail; manage FedEx mailings for all staff. Document management, scanning and filing as assigned. Provide board support including the coordination of meetings and travel, ensure the posting of all other related duties, maintain board calendar, and draft meeting minutes. Assist staff with travel arrangements as needed. Provide administrative support to Human Resources as needed. Coordination of staff meetings, dedicated events, and other committee meetings. Retrieve waste receptacles weekly from curbside once emptied and maintain a trash fee presence in front of building. Receive after hours call from the corporate fire alarm company if there are alarm or system issues. Perform other related administrative activities as requested.

Service Areas Include: St. Tammany, Jefferson, Plaquemines, St. Bernard, Orleans, Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Overview: Struction Solutions is seeking motivated and detail-oriented Clerical Specialists to provide administrative and office support for statewide projects in Louisiana. This position is ideal for individuals who are highly organized, efficient, and capable of handling multiple administrative tasks in support of project managers, supervisors, and field personnel. Key Responsibilities: Perform general clerical duties such as data entry, filing, document preparation, and record management. Answer phones, route calls, and assist with client or public inquiries. Maintain accurate databases and update project documentation as needed. Prepare reports, correspondence, and spreadsheets using standard office software. Support administrative workflows, including scheduling, document routing, and meeting coordination. Assist with invoice tracking, purchasing, and supply management. Ensure confidentiality and compliance with company policies and government procedures. Provide support for project and field operations across multiple parishes. Qualifications: High school diploma or GED (required). Associate degree or equivalent administrative training preferred. At least 1-2 years of clerical or administrative experience. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational skills and keen attention to detail. Excellent written and verbal communication abilities. Ability to work independently and manage multiple priorities. Willingness to travel within Louisiana as needed. Preferred Experience: Experience in construction, engineering, or government contract administration. Knowledge of filing systems, document control, or data management procedures. Familiarity with public agency reporting or project documentation standards. View all jobs at this company

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required. Responsibilities Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards Timely creation of new jobs in JD Edwards as required Organizing and maintaining an up to date job file for Estimator/General Manager Review Using JD Edwards and BCS to maintain vendor list Ensure compliance with vendor requirements Monthly Reconciliation of AP statements Customer file maintenance; digital database and physical file system Attend BELFOR sponsored operations and safety training courses as required Requirements Managing the front desk functions as they relate to phone calls, visitors and mail distribution Accounts Payable: sorting, matching, and scanning invoices and check requests Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s) Comprehensive understanding of customer service, principles and practices Work under time constraints to meet specific timelines Attention to detail and keen sense of safeguarding other people's property and information Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

The Career Development Office Programs and Communications Assistant sits at the front desk of the office and serves as the initial point of contact for students, alumni, legal professionals, and University personnel. In addition, the Assistant will handle various administrative tasks, including helping with budget requests, managing office inventory, coordinating and publicizing office-sponsored student and employer events/programs, responding to emails and telephone calls from employers, students, and members of the legal community, and managing the Office's Symplicity job posting system. The Assistant will also research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. The Assistant will also create the Office student newsletter. Examples of Duties * Maintain a professional, confidential, and inviting atmosphere for students, alumni, employers, and visitors. * Acts as the first point of contact in the reception area of the Law Career Development Office, including welcoming and assisting students, alumni, employers, and other visitors at the front desk, answering the telephone, and responding to the office email. * Manage the Symplicity system, including updating and tracking job postings, maintain employer, student, and alumni databases, and answering student and employer questions about Symplicity * Support office administrative functions, including maintaining an inventory of office supplies and office equipment; creating and submitting P.O. orders, check requests, and travel-related reimbursements; managing conference registrations and other professional association dues and membership payments; receiving and distributing mail; and other duties as assigned. * Coordinate all Office-sponsored events/programs, including scheduling; securing event space, parking passes, catering, and publicizing events. * Advertise events, programs, and professional opportunities to students as relevant, over email, social media, and via weekly newsletter. * Research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. Additional Responsibilities: * Other duties as assigned. Typical Qualifications * High school degree, GER, or equivalent required. * Minimum 1 year of office environment, customer service, or related experience required. * Ability to manage scheduling and troubleshoot as needed. * Strong attention to detail, excellent organizational skills, ability to multi-task, flexibility, and comfort learning new and existing technology. * Excellent professional communication skills, both verbal and written. * Ability to create a welcoming environment for students and to work proactively with school staff, faculty, and administration in a collegial team environment. * Proficient in MS Word, Excel, and Adobe. * Resume and cover letter required. Preferred Qualifications * Bachelor's degree. * Technical editing experience. * Event planning experience. Physical Requirements: * Ability to sit at desk for 7.5 hours, ability to type for 7.5 hours, occasional lifting of light items, limited local travel. * Ability to perform job duties with or without reasonable accommodation.

Southeastern Louisiana University's Office of Admissions invites applications for the position of Administrative Assistant 3. This position provides clerical support for the Director of Admissions within Enrollment Management. Current Salary: $13.77/hour AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided EXAMS AND LICENSE REQUIRMENTS No Civil Service test score is required in order to be considered for this vacancy Applicants must possess a valid driver's license and be able to be certified through the Southeastern Defensive Driving Course MINIMUM REQUIREMENTS Two years of experience in administrative services. SUBSTITUTIONS Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Failure to provide your qualifying work experience will result in your application not being considered Any qualifying experience that is based on college credit/hours will require a transcript for verification Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision. Click Here to View the Civil Service Job Spec Posting Close DateJanuary 28, 2026 Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration. Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. How to Apply Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies. HR ContactIf you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at ************** or send an email to *********************.

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!