Administrative specialist jobs in Metairie, LA

The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college's mission in particular and the university's mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Assists in the management of the Tulane NFL Player Care Foundation (PCF) Healthy Body and Mind Screening Program and assists with various administrative duties related to NFL programs in the Center for Sport. Assists in management of screening and event scheduling/planning for the program, as assigned, and assists the Program Director and Care Coordinators in all clinical and research tasks, as assigned. Expected to work with the Program Director, all faculty, fellows, and staff members in an academic medical center. * Able to travel minimum of 1 week a month. * Excellent verbal and written communication skills. * Excellent customer services skills; ability to work well with others. * Great organizational and time management skills. * Proficient data entry skills; familiarity with electronic database management and reporting. * Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately. * Ability to maintain confidentiality in all work performed. * Able to work with high-profile patients and program partners professionally and with discretion. * Computer proficiency in using Excel spreadsheets, Adobe Reader, and Microsoft programs. * High School Diploma or equivalent. * Bachelor's Degree * Experience in a medical office directly related to patient interaction, customer service, registration/patient verification.

Administrative Assistant-Sobering Center Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! Job Summary Odyssey House Louisiana, Inc. is seeking a full-time or part-time non-exempt Administrative Assistant for the Sobering Center Program. The schedule is Monday-Friday 8am-5pm. The Administrative Assistant performs a wide variety of administrative tasks for the Sobering Center Program and assists the Sobering Center Program Manager. DUTIES & RESPONSIBILITES It is the primary duty and responsibility of the Administrative Assistant to: • assess potential guest for appropriateness for stay • conduct preliminary triage if needed • complete initial triage forms • conduct intake and discharge, oversee intake process and guest's documentation • review all intake packets to determine if potential guest is eligible for enrollment • maintain inactive guest's documentation • contact referral sources daily and update/maintain referral spreadsheets • assist in guest transportation arrangements and coordination activities • enter required information into agency's assigned data system, run and distribute reports • create, maintain food, household, and office supply inventory • draft requisitions for the purchase of food, household and office supplies; may involve entering information into an automated system • complete all Incident Reports prior to the end of scheduled shift as required by Incident Policy and Procedure • contact the Program Manager in the event of a fire or evacuation of the facility as required • contact the Program Manager or the Program Director if the Police or other law enforcement officials come to the Agency • screen incoming mail and draft responses to inquiries for information concerned with matters of non-technical nature and/or matter in which precedents are clear • assist Program Manager and perform duties to ensure that the Sobering Center functions properly during the program Manager's absence • participate in staff meetings when necessary; and • perform other duties as assigned by Program Manager. PHYSICAL DEMANDS Lifting, twisting, standing and bending will occur 90% of the time. There may be days where sedentary activities are involved during the work day to accomplish administrative task. WORK ENVIRONMENT Work is normally performed inside of the premises throughout the treatment facility, which is climate controlled. MINIMUM: Minimum qualifications include the following: • Proficient in MS Office Suite • At least 6 months' experience with substance abuse treatment and serving the homeless population • Excellent communication skills • EMT- Paramedic, LPN, or RN license Preferred: Preferred qualifications include the following: · More than 2 years of substance abuse treatment experience · At least 1 year of Electronic Health Record system experience · At least 1 year of MS Access experience · Knowledge of Narcotics Anonymous and Alcoholics Anonymous principles Compensation and Benefits Competitive Compensation and Benefits package include insurance (health, dental, vision, life, long-term and short-term disability), leave benefits and 401k match. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

About the Role We are seeking an experienced Administrative Professional who thrives in a high-volume, fast-paced environment and is eager to contribute to a growing company. The ideal candidate will be proactive, organized, and customer-focused, with strong administrative and accounting support skills. Ideal Candidate Qualifications Minimum 5 years of experience in administration, customer service, or order processing Strong understanding of accounting principles (A/P, A/R, invoicing, etc.) Highly organized, detail-oriented, and capable of managing multiple responsibilities without oversight Takes initiative and ownership of tasks beyond assigned duties to support overall company success Possesses excellent problem-solving skills, able to resolve issues independently Demonstrates a positive, customer-first attitude-every phone call answered with a smile in their voice and a commitment to excellent service Thrives under pressure and handles multiple priorities efficiently and effectively Proficient in Microsoft Word, Excel, internet navigation, and able to quickly learn custom Windows-based enterprise software Bilingual in English and Spanish preferred (not required) Inventory management experience is a plus Key Responsibilities Duties may include, but are not limited to: Primary responsibility in Accounts Payable, Accounts Receivable, or Invoicing Performing general administrative duties Responding to customer inquiries, ensuring prompt resolution of issues Tracking workflows and holding team members accountable for task completion Answering phones, taking and processing customer orders, directing calls, and taking messages Communicating clearly with customers, coworkers, and vendors to relay information and resolve issues Organizing and maintaining customer files; matching picking tickets, delivery documents, and filing completed orders Entering and monitoring claims for returns, cancellations, and damaged items Issuing purchase orders for approved company expenses Responding to customer requests for certificates of liability insurance or proof of workers' compensation coverage Collaborating closely with the warehouse team to manage and spot-check inventory Work Hours Monday - Friday | 8:00 AM - 5:00 PM Additional hours may be required to meet deadlines and business needs. Benefits Work with a dynamic team, Holiday pay, 2 weeks VTO, 1 week STO, Retirement Match Plan after 1 year, Health, Dental, and Vision Insurance available

Job Description Porter Lyons is seeking a motivated and detail-oriented intern to support our team with a mix of administrative and creative tasks. This internship offers hands-on exposure to multiple areas of the business, from marketing and retail to e-commerce and operations. KEY RESPONSIBILITIES Assist with general administrative tasks (filing, scheduling, data entry, organizing inventory). Support creative projects such as photoshoots, social media content, and in-store events. Help with packaging, shipping, and customer experience touchpoints. Conduct research to support marketing, product development, and trend forecasting. Shadow different departments to gain a well-rounded understanding of how a jewelry brand operates. KEY BENEFITS Experience in both the creative and business sides of running a jewelry company. Mentorship from senior team members and exposure to multiple career paths in retail, e-commerce, and design. The opportunity to make tangible contributions to real projects. A resume-building role with a luxury consumer brand. WORK REQUIREMENTS Location: Porter Lyons Flagship Store - French Quarter, New Orleans. Schedule: Flexible, ~10-15 hours per week Compensation: Competitive Hourly Internship length: Flexible ABOUT THE BRAND Porter Lyons is a New Orleans-based, culturally inspired jewelry and lifestyle brand. Founded by Ashley Porter in 2012, the brand represents Uncommon Luxury. Porter Lyons is an equal opportunity employer committed to fostering a diverse, inclusive, and discrimination-free workplace. We value the contributions of all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, marital status, veteran status, or any other legally protected status.

is All About As the Fifth Avenue Club Assistant, you are client focused and take initiative to resolve problems. You seek out responsibilities and follow through on all projects and tasks. You also possess strong organizational skills and demonstrate attention to detail. Who You Are: A towering strength at winning over an audience with their perspective A thought leader, capable of creating a breakthrough strategy or transformative approach the most complex challenges A thought leader, trusted for inventive and game changing ideas to even the most complex challenges, constantly seeks improvement and new ways to do things by challenging convention You Also Have: Retail Experience Required Available to work a flexible schedule that can include nights and weekends Always portrays a professional and polished demeanor demonstrating confidence and a positive attitude Has the ability to interact professionally and respectfully with people As The Fifth Avenue Club Assistant, You Will: Have the ability to continue client relationships and address all client needs when consultant is not available, acts as a liaison between client and consultant Utilize good time management and prioritizes daily tasks Be computer literate and systems savvy Ad hoc responsibilities as needed Your Life and Career at SFA: Be a part of a team of disruptors focused on stores and redefining the luxury experience. Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time Associates (including medical, vision and dental) An amazing Associate discount Salary and Other Compensation: The starting hourly rate for this position is between $16.24-20.30 per hour. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Thank you for your interest in SFA. We look forward to reviewing your application. SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

ONE CURRENT VACANCY. . Under limited supervision, performs administrative and supervisory work in planning, organizing, and directing the City's recreation and athletic programs. Work involves developing, monitoring, and evaluating seasonal leagues, sporting events, and organized athletics; establishing and enforcing program rules; maintaining positive relationships with participants, coaches, and partner organizations; ensuring that all assigned facilities are prepared for use and that necessary equipment is available; serving as a complaint coordinator for their assigned areas; and supervising staff to ensure compliance with departmental policies and expectations. This position requires strong leadership, communication, and organizational skills to manage personnel, operations, and logistics. Reports to the Assistant Parks and Recreation Director.Essential Job Functions Recreation Administrative Coordinator performs a variety of work according to assigned work and/or supervisor. Duties include the following: Oversees all aspects of the Kenner Recreation Athletic Programs Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, resolving personnel issues, onboarding new employees, conducting employee evaluations, and recommending actions related to hiring, promotions, discipline, and salary adjustments. Meets with athletic staff regularly to communicate program details, coordinate officiating and facility needs, and disseminate directives, updates or important information provided by the Assistant Director, Director or other senior leadership. Provides and organizes recreation and sport programs; creates schedules for activities, programs, and/or events. Responsible for inputting rosters, schedules, and all other necessary information for each sport league into the current online recreation management software. Supervises and coordinates assigned team members to ensure necessary equipment is available for programs: At least one month in advance of each sport season, performs inventory, compiles list of equipment needed, and works with Assistant Director or assigned personnel to coordinate purchase of needed equipment; At least one month in advance, assesses gyms/fields that will be used for upcoming seasons and files a report with the Assistant Director on what will be used, the current condition, and provides a list of what needs to be fixed. Prepares and implements league rules and schedules. Ensures rules and schedules are sent via email to Recreation staff, coaches, and parents in a timely manner. Provides hard copies to of league rules, roster and schedules to all coaches. Supervises and selects coaches. Makes certain that each prospective coach is provided and completes the volunteer coach forms. Explains the process required to pass the background check in order to be a volunteer a coach. Enforces rules and code of conduct for all volunteer coaches. Makes sure all rosters are verified and emailed to the Assistant Director, each Assistant Coordinator, and each coach. Enters all rosters into the current online recreation software. Ensures official associations are competent and abreast of all league rules. Coordinates officials for each season including providing them with league rules and schedules in a timely manner. Verifies invoices to make sure they match the league schedule. Contacts the officials association to resolve discrepancies. Reviews and approves or disapproves leave requests from assigned staff in accordance with departmental policy. Ensures appropriate team coverage in their absence. Assists Director & Assistant Director with activities deemed necessary; provides regular updates on program status and daily operations; and ensures timely distribution of league-related communications and materials. Records work orders from assigned areas; coordinates with Maintenance; follows up with Maintenance on progress and completion of work orders. Provides training and guidance to newly hired or promoted supervisory staff as needed. Receives and reviews various records and reports such as daily electronic mail (email), work orders, officials association invoices, rosters from supervisors, complaints from supervisors and parents, memorandums from immediate supervisor, request for equipment, etc. Prepares and/or processes various records and reports such as league rules, league schedules, tournament brackets, evaluations, informative documents, rules for different sports, work schedules, information for tournaments, incident reports, requests for equipment, etc. Ensures compliance with departmental policies, athletic rules, franchise league standards, and applicable laws and regulations by referencing a variety of resources, including emails, schedules, memorandums, rule books, manuals, the City of Kenner Athletic Handbook, and other relevant publications. Operates City vehicles and a variety of office equipment including computers, printers, fax machines, and telephones; utilizes software programs such as Microsoft Word, Excel, Outlook, and CivicRec. Interacts and communicates effectively with departmental personnel, volunteers, vendors, community partners, and the general public regarding athletic and recreation programs. Additional Job Functions May handle the responsibility for accurate all-star credentials for teams. Recommends ways to improve both indoor and outdoor programs and facilities; seeks and recommends new franchise opportunities for athletics. May organize athletic coaches' clinics to provide updated training for staff and volunteers. Maintains collaborative relationships with other Recreation Departments. Responds to parent and staff emails promptly, typically within the same business day. Conducts pre-season supervisors and coaches meetings for each sport, including distribution and review of league rules. Conducts post-season meetings with volunteer coaches to evaluate the season and gain feedback. Directs public inquiries to proper department. Operates game clocks and scorebooks during athletic events as needed. Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc. Performs related duties as required by the Director or the Administration Requires a high school diploma or equivalent supplemented by three to four years of responsible experience in recreation programming; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess a valid Louisiana driver's license. EXAMINATION: ......... (If required) Assessment of Training and related experience ......... Weighted 100% Note: The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements at its office and on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, , and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act. >>>> An attached resume will not replace a completed application. <<<< REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered. DISCLAIMER: This is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

Temp We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This role is essential in supporting daily office operations, ensuring efficient communication, and maintaining a professional environment. The ideal candidate will possess strong office management skills, excellent computer literacy, and a commitment to delivering exceptional customer service. This position offers an opportunity to contribute to a well-organized workplace while developing valuable administrative expertise. Duties Operate multi-line phone systems, directing calls accurately and providing exceptional phone etiquette. Event coordination Attending after hours events Creating meeting agendas Manage calendar scheduling, appointments, and meetings for staff members using various digital tools. Perform data entry tasks with precision, maintaining accurate records and filing systems both digitally and physically. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for document creation, editing, and collaboration. Handle clerical duties such as proofreading documents, preparing correspondence, and maintaining office supplies inventory. Assist with office management duties including organizing files, managing office supplies, and overseeing general administrative tasks. Provide customer support by addressing inquiries promptly via phone or email and ensuring positive interactions. Maintain confidentiality of sensitive information while ensuring compliance with organizational policies. Contribute to process improvements by suggesting efficient workflows and organizational strategies. Qualifications Proven experience in an office environment with strong clerical and administrative skills. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools. Excellent organizational skills with the ability to prioritize tasks effectively. Exceptional customer service skills coupled with professional phone etiquette. Ability to handle multiple responsibilities efficiently while maintaining a positive attitude. Knowledge of office management best practices combined with strong computer literacy ensures smooth daily operations. This position is an excellent opportunity for individuals seeking to develop their administrative career within a supportive environment. We welcome applicants who are eager to contribute their skills to our organization's success. Benefits: Dental insurance Health insurance Life insurance Paid time off Vision insurance

Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. "Nexus" means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. Purpose of the Job Provides general administrative support to departments including, but is not limited to, inputting data in SAP, invoicing, closing goods receipts, cover the receptionist area to answer the main phone line and front door, ordering office supplies and distributing mail. Schedules appointments and maintains the department calendar. Coordinates all travel arrangements for the department. Job Responsibilities Communicate professionally to internal and external customers Maintain documents and filing system Maintain supplies Perform administrative duties Prepare reports Competencies Delivering High Quality Work Supporting Coworkers Communicating Effectively Prioritizing and Organizing Work Education H.S. Diploma or GED in General Certifications Physical Requirements Office-Based Role Work Experience 1-2 years of experience in an office environment performing administrative functions. We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

PLEASE DO NOT CALL REGARDING OPEN POSITIONS SECRETARY Perform clerical office duties in the corporate office requiring knowledge of office management systems and procedures. Duties include answering phones, typing, office machine operation, maintaining files. Essential Duties: • Answer phones, direct calls, and take messages. • Operate copiers, scanners, fax machines, and computers. • Maintain and update filing, inventory, mailing, and databases. • Sort incoming mail. • Type miscellaneous documents as required. • Communicate with customers, vendors, and employees to explain information, take orders, and address complaints. • Other duties may arise as directed by the president, executive vice president and project managers. • Full-time position, benefits, hourly pay. Qualifications: • Knowledge of proper use of word processing and spreadsheet software. • Ability to understand, follow and transmit written and oral instructions. • Possess excellent communication skills, interpersonal, organizational and problem solving skills. • Ability to meet attendance schedule with dependability and consistency. • Ability to plan work on a daily basis. • Must be at least 18 years of age, pass drug screen and background check. Work Conditions: • Primary environment will be corporate office. Continental Construction Company, Inc. is an EEO employer and will not discriminate based on race, sex, color, religion, or national origin.

Service Areas Include: St. Tammany, Jefferson, Plaquemines, St. Bernard, Orleans, Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Overview: Struction Solutions is seeking motivated and detail-oriented Clerical Specialists to provide administrative and office support for statewide projects in Louisiana. This position is ideal for individuals who are highly organized, efficient, and capable of handling multiple administrative tasks in support of project managers, supervisors, and field personnel. Key Responsibilities: Perform general clerical duties such as data entry, filing, document preparation, and record management. Answer phones, route calls, and assist with client or public inquiries. Maintain accurate databases and update project documentation as needed. Prepare reports, correspondence, and spreadsheets using standard office software. Support administrative workflows, including scheduling, document routing, and meeting coordination. Assist with invoice tracking, purchasing, and supply management. Ensure confidentiality and compliance with company policies and government procedures. Provide support for project and field operations across multiple parishes. Qualifications: High school diploma or GED (required). Associate degree or equivalent administrative training preferred. At least 1-2 years of clerical or administrative experience. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational skills and keen attention to detail. Excellent written and verbal communication abilities. Ability to work independently and manage multiple priorities. Willingness to travel within Louisiana as needed. Preferred Experience: Experience in construction, engineering, or government contract administration. Knowledge of filing systems, document control, or data management procedures. Familiarity with public agency reporting or project documentation standards. View all jobs at this company

gTANGIBLE Corporation (gTC), ****************** is a C corporation and a registered Government contractor that provides services and solutions in: National Security Programs Professional, Administrative, and Management Support Mission and Warfighter Support We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position. Requisition Type: Full Time Position Status: Contingent Position Title: Administrative Assistant Location: New Orleans, LA Duties and Responsibilities Provide support, assess and provide suggested administrative process solutions related to the Gulf Coast Ecosystem Restoration Council (GCERC) administrative operations. Duties include the following: Prepares, analyzes, and assists in hiring, staffing, administrative support to staff and GCERC management. Conducts special analyses, reports, surveys, inquiries, and evaluations regarding administrative matters using GCERC grants and financial systems. Prepares oral and written reports and presentations; that present clearly, concisely and effectively, analytical results or evaluations and studies performed regarding administrative matters, provides staff support for formal presentations. Evaluates opportunities for improvements in management systems; presents advice and recommendations for review and implementation. Assists in liaison for various Federal Agencies providing support to the Agency Memorandum of Understanding (MOU)/Interagency Agency Agreements (IAA). Maintains Administrative tickler for Admin requirements such as data calls, correspondence, MOU/IAAs, contracts to ensure all deadlines are met early or on time. Makes significant recommendations for improved work methods, organizational structure, records and files management processes, staffing patterns, procedures for administering administrative services, guidelines and procedures. Provides administrative and management advice and assistance to managers. supervisors and employees on matters pertaining to human resources, travel, training, time and attendance, equipment, supplies, office space, telecommunications, general logistics support and the government credit card program. Assists Purchase Card holder in maintaining for micro purchases documentation for the Agency. Ensures proper documentation is maintained for purchase card purchases in accordance with Agency policy and coordinates with Financial personnel on proper and timely monthly accounting reallocation and submittal of statements prior to end of month deadlines. Knowledge and Qualifications 4-year undergraduate degree desirable; minimum of high school or GED equivalent. US Citizen Minimum two (2) years of the general experience; shall include specialized analytical and programmatic experience in business, management, stakeholder communications. and other relevant areas. Oral and written communication skills to effectively exchange information and convey ideas and concepts to a variety of stakeholders. Ability to use a personal computer to access and retrieve data and information with experience in GSuite. Extensive experience with handling MOUs/IAAs, to include staffing, developing, routing, verifying correct information. Experience with querying/formatting/interpreting reports from the Department of Treasury Administrative Resource Center OBI & G Invoice & HR systems interface. Experienced in working with computer-generated reports and extracting data from databases to develop and generate information and summary data to support such activities as technical evaluations, management and financial record keeping. Knowledge with GCERC grants system RAAMs Knowledge of Federal Purchase Card process and regulations Knowledge of Federal Travel procedures and with the CONCUR travel system Has experience with Bureau of Fiscal Service HR processes Has experience or training in G invoice IAA management system Ability and willingness to receive training and direction. Ability to read and interpret general procedural guidelines. gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.

3rd Party Commercial Real Estate Company is seeking a qualified and professional individual to work in a Class A office building in downtown New Orleans. This individual will assist Property Manager, Chief Engineer and all other support staff. Below is a summary which defines but is not limited to the duties, responsibility, and requirements of this role. Essential Duties and Responsibilities: • Will work in close liaison with Property Manager. • Interface with property tenants in a professional manner at all times. • Assist maintenance staff to coordinate and maintain work order requests and reporting. • Interact with all vendors, suppliers, contractors, and contract holders. • Assist in all aspects of property accounting including collection and posting of rents, processing of accounts payables, budget preparation, annual expense reconciliation, maintenance of certificates of insurance. • Answer/direct calls, messages, etc. • Support leasing team as may be needed from time to time. • Assist in preparation of documentation and marketing materials as needed. • Maintain property website. • Ability to work within specific time frames and deadlines for ongoing projects. Educational Background: High school diploma or equivalent required; college degree preferred. Proven experience (minimum of three years required) as an administrative/office assistant. Prior experience in a real estate office building environment is a plus. Preferred Skills and Experience: • Self-starter and ability to work independently. • Acute attention to detail and accuracy. • Strong organization skills. • Effective communication skills demonstrated in both writing and conversation. • Proficiency in the Microsoft Office Suite of applications, and an ability to learn other software programs quickly. • Working knowledge of Yardi a plus. • Working knowledge of Electronic Tenant Solutions or Building Engines a plus. • Positive outlook in general; maturity to deal with challenges in an upbeat manner without complaint. • Ability to organize and manage multiple tasks while working in a dynamic environment. Salary: Commensurate with experience Benefits: • 401(k) • 401(k) matching • Dental insurance • Health insurance • Life insurance • Paid time off • Professional development assistance Schedule: On-site at property, Monday to Friday, 8:00 am - 5:00 pm Experience: Administrative Experience: 3 years (Required) Work Location: Downtown New Orleans

Benefits: * Flexible schedule * Competitive salary * Free uniforms * Training & development At PuroClean, we don't just restore properties, we build careers. Learn a new trade, develop valuable skills, and become part of a team that makes a real difference. When disaster strikes, we step in to help families and businesses recover from water, fire, mold, and other property damage. Come join our team and help us save the day! What We Offer: Bi-Weekly Pay via Direct Deposit A Supportive, Team-Oriented Work Environment Flexible schedule (20-25 hours per week) Job Tasks & Responsibilities: * Answering calls, providing customer service and documenting messages, notify management as needed * Preparing and maintaining job documentations * Job folder creation, coordination, and filing * Maintaining inventory of office supplies, cleaning products and all office related materials * Management of necessary documents used daily * On-Call and office calendar management * Any other office job duties requested not listed above Qualifications: * Written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times * Excellent organizational skills and strong attention to detail * Proficiency in Microsoft Office (i.e. Outlook, Word, Excel) * Ability to learn new software * Minimum of HS/GED degree * Ability to successfully complete a background check subject to applicable law Preferred But Not Required: * Administrative or office-related experience and/ or business experience

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

. ALL APPLICATIONS WILL BE FORWARDED TO THE PERSONNEL DEPARTMENT This is a responsible position requiring performance of varied clerical, stenographic, and secretarial skills involving complex work assignments and situations. Work is performed under the direct supervision of a Supervisor. (This is a descriptive, neither restrictive nor all-inclusive, list of duties, responsibilities, and functions required in this position. Other duties, responsibilities, and functions may be added as required.) * Ability to operate and maintain a personal computer and/or typewriter. * Maintain sufficient supply of office materials. * Thorough knowledge of the regulations, procedures and services of the Section in order to handle routine matters independently. * Schedules appointments, receives office visitors, handles telephone calls, gives information and relieves superiors of minor administrative details. * Ability to establish and maintain efficient and cordial relations with other Department employees and the general public. * Coordinate office work and interpret instructions from Section Supervisor. * Types forms, letters, Department reports and various other materials frequently requiring independent action and discretion on routine matters. * Copies, sorts, binds, and distributes written materials at the direction of a Section Supervisor. Maintains office logs and neatly organized files. WORK ENVIRONMENT/HOURS WORKED: The Administrative Assistant I is required to work in an office-type setting in a climate controlled environment. Workday consists of seven hours per day, with a one-hour lunch period, and two 15-minute break periods as approved by the Supervisor. COMMUNICATION SKILLS: Must be able to communicate both orally and in Must be able to communicate successfully with co-workers and the public. EQUIPMENT USED: Telephone, typewriter, personal computer, facsimile machine, calculator, copy machine, and other appropriate office machines. PHYSICAL INVOLVEMENT: Sitting is required most of each workday. Standing, walking, reaching, bending, lifting, and moving job-related materials/equipment as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Must be able to operate office equipment. MENTAL INVOLVEMENT: Must understand and interpret written and verbal instructions from Supervisor. Must be able to work independently with minimal supervision. Must have the ability to learn various computer software programs. Must be able to perform work under time constraints set by Supervisor. HUMAN RELATIONS INVOLVEMENT: Must be able to work compatibly in group settings. Must be able to respond positively to supervision and to accept suggestions for improvement. MINIMUM QUALIFICATIONS: * High school diploma or GED equivalent * Demonstrate ability to type 40 WPM * Considerable knowledge of business English, spelling and clerical office procedures * Knowledge of computer applications, including Microsoft Word * Knowledge of appropriate office machine operations, practices, and procedures * Requires self-motivation, confidentiality, and the ability to prioritize * Must be able to pass an intensive police background investigation. DESIRABLE QUALIFICATIONS: * College Education * Demonstrate ability to type 40 WPM * Knowledge of other computer applications including Microsoft Word, Access and Excel * MUST BE 18 YEARS OF AGE OR OLDER APPLICATIONS MUST BE COMPLETE, ACCURATE, AND SPECIFIC ANNUAL PAID VACATION Year one - Fifteen days paid vacation per year until reaching ten years of service Year ten - Twenty days paid vacation per year until reaching twenty years of service Year twenty - Twenty-five days paid vacation per year 15 PAID HOLIDAYS PER YEAR (IN ADDITION TO PAID VACATION) 8 HOURS OF SICK LEAVE ACCRUED PER MONTH (up to 90 days accrued sick leave paid at retirement/no other law enforcement agency in region offers such) PAID HEALTH INSURANCE FOR EMPLOYEE PAID HEALTH INSURANCE AFTER RETIREMENT AGE (benefit not offered by any other law enforcement agency in this region) PAID LIFE INSURANCE BENEFITS (benefit equals salary multiplied by 1.5) FREE USE OF DEPARTMENT GYMNASIUM (24 HOURS)

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!

Job DescriptionBenefits: Flexible schedule Competitive salary Free uniforms Training & development At PuroClean, we dont just restore properties, we build careers. Learn a new trade, develop valuable skills, and become part of a team that makes a real difference. When disaster strikes, we step in to help families and businesses recover from water, fire, mold, and other property damage. Come join our team and help us save the day! What We Offer: Bi-Weekly Pay via Direct Deposit A Supportive, Team-Oriented Work Environment Flexible schedule (20-25 hours per week) Job Tasks & Responsibilities: Answering calls, providing customer service and documenting messages, notify management as needed Preparing and maintaining job documentations Job folder creation, coordination, and filing Maintaining inventory of office supplies, cleaning products and all office related materials Management of necessary documents used daily On-Call and office calendar management Any other office job duties requested not listed above Qualifications: Written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times Excellent organizational skills and strong attention to detail Proficiency in Microsoft Office (i.e. Outlook, Word, Excel) Ability to learn new software Minimum of HS/GED degree Ability to successfully complete a background check subject to applicable law Preferred But Not Required: Administrative or office-related experience and/ or business experience