Administrative specialist jobs in Southaven, MS - 129 jobs

Job Information State of Tennessee Job InformationOpening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$2,896.00 - $4,331.00Salary (Annually)$34,752.00 - $51,972.00Job TypeFull-TimeCity, State LocationMemphis, TNDepartmentCorrection LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, PROBATION AND PAROLE FIELD SUPERVISION DIVISION, SHELBY COUNTY This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position Qualifications Education and Experience: Education equivalent to graduation from a standard high school. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority; 2. Agree to release all records involving their criminal history to the appointing authority; 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check; 4. Submit to a review of their status on the Department of Healths vulnerable persons registry. Overview Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact. Responsibilities Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate. Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information. Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks. Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information. Inspects office equipment to ensure proper working condition. Competencies (KSA's) Competencies: Manages Ambiguity Nimble Learning Communicates Effectively Interpersonal Savvy Decision Quality Knowledges: Customer and Personal Service Clerical English Language Mathematics Skills: Active Learning and Listening Reading Comprehension Social Perceptiveness Time Management Writing Abilities: Oral Comprehension & Expression Speech Clarity & Recognition Written Comprehension Memorization Tools & Equipment Computers Copier/Scanner/Fax Machine Various Office Equipment (i.e. Postage Meter, Laminating Machine) Telephone Audio & Visual Equipment

Salary Range: $52,432.19 - $79,705.60 ESSENTIAL JOB FUNCTIONS Works under the general direction of the Animal Shelter Veterinarians. Reviews inventory and orders needed clinic supplies. Manages the clinic schedule, surgery calendar, and day planner to maximize efficiency using existing staffing levels. Analyzes current procedures and recommends process improvements to increase clinic productivity and quality of care. Responsible for maintaining and coordinating the service requests of clinic equipment, including radiation, anesthesia, and laboratory items. Fills medical prescriptions. Records accurate information about the animal including writing clear and concise medical notes. Assists in the training of new personnel by answering questions and sharing knowledge of departmental policies. Responsibilities OTHER FUNCTIONS Performs additional functions (essential or otherwise) which may be assigned. TYPICAL PHYSICAL DEMANDS Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment, such as a computer, calculator and telephone. Must be medically capable of dealing with exposure to odors, and working around and with animals. TYPICAL WORKING CONDITIONS Work is performed in an animal shelter/clinic environment. Frequent exposure to noise, fumes, and unpleasant odors. Involves contact with staff, visitors, volunteers, rescue workers and the general public. Qualifications MINIMUM QUALIFICATIONS High School graduate and seven (7) years of administrative experience, including specific experience in animal clinic administration; or any combination of experience or training which enables one to perform the essential job functions. Lead or supervisory experience is preferred. Veterinary Technician certification is preferred. Basic computer and typing skills. Requires work experience using common veterinary medical terminology terms. May be required to complete a battery of tests as deemed appropriate by Human Resources to evaluate competencies associated with the job.

Job DescriptionUnder general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive\'s office and the governor\'s office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited high school or equivalent.

Job Description We are seeking a highly organized and reliable Administrative Assistant to support a high-volume real estate business in the Southaven, MS area. This role is responsible for managing operational execution, transaction flow, and client experience from contract to close. The right candidate is proactive, detail-oriented, and comfortable working independently in a fast-paced, deadline-driven environment. This position is ideal for someone who thrives on structure, accountability, and follow-through and takes pride in running a smooth, professional operation behind the scenes. Compensation: Salary Range: $45,000 - $55,000 Paid Time Off (PTO) Stipend Benefits Available Bonuses - Considered after a 60-day period Growth potential Compensation: $45,000 - $55,000 salary range Responsibilities: Enter, track, and manage all contract-to-close deadlines Coordinate with lenders, title companies, agents, inspectors, and vendors Maintain accurate MLS listings, including input, updates, price changes, and status changes Coordinate photography, signage, lockboxes, and showing instructions Manage standard client communication related to scheduling, status updates, timelines, and next steps using the agent's approved communication channels Execute closing week and day-of-closing checklists and coordination Own the operational client experience from contract to close Execute past-client follow-up systems, including newsletters, anniversary and birthday outreach, and client events Assign tasks to and oversee Virtual Assistant execution, accuracy, and performance Document processes and maintain operational coverage procedures Continuously improve workflows, checklists, and systems Qualifications: Strong organizational skills and exceptional attention to detail Ability to manage multiple files and deadlines simultaneously Comfortable working independently and enforcing timelines Professional, calm communicator under pressure Proactive problem-solver with strong follow-through Tech-savvy and able to quickly learn new systems Comfortable with performance-based compensation Willingness to follow defined communication protocols and operational standards About Company We are a top-ranking real estate brokerage in the Southaven area, known for our commitment to excellence and exceeding expectations. If this sounds like you, reach out and apply today!

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Provide clerical/secretarial and administrative support for the Banquet Department, including typing, computer input, answering telephones, printing reports and departmental records/logs. REPORTS TO: Director of Banquets. SUPERVISES: N/A. WORK ENVIRONMENT: Banquet office Job involves working: * under variable noise levels. KEY RELATIONSHIPS: Internal: Staff in Banquets, Banquet Set Up, Beverage, Catering/Convention Services Sales, Executive Committee Members, Secretarial staff, Kitchen, Stewarding, Purchasing, Accounting, Engineering, Housekeeping, Audio Visual Innovations. External: Hotel guests/visitors, Banquet Vendor associates (i.e. florists, bands), Equipment repair associates, trade show/exposition set-up associates. ESSENTIAL JOB FUNCTIONS * Maintain complete knowledge of and comply with all departmental policies, service procedures and standards. * Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended. * Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day. * Maintain positive guest relations at all times. * Resolve guest complaints, ensuring guest satisfaction. * Monitor and maintain cleanliness, sanitation and organization of assigned work areas. * Maintain knowledge of all hotel services/features and hours of operation. * Maintain complete knowledge in the use of all office equipment, computer and manual systems. * Access all functions of a computer. * Set up workstation with necessary supplies and resource materials; maintain cleanliness throughout shift. * Complete supply requisitions and submit to the Director and stock office supplies upon receipt. * Answer telephone according to Peabody Service Excellence practices. * Handle inquiry calls. Qualify space requests by obtaining pertinent information required and transfer caller and information to a Catering Manager. * Record messages legibly and completely; ensure proper distribution of messages. * Make telephone calls to specified individuals as requested. * Greet all individuals arriving at offices courteously and assist with their needs. * Retrieve and distribute departmental mail. * Prepare and send faxes; * Make photocopies and process as specified. * Type correspondence and memos * Review BEOs, daily event sheet and daily change sheet, 10-day forecast and reports as assigned and distribute according to hotel standards, and make changes as necessary. * Type door cards for each function one day prior to scheduled event and distribute to Banquet Set Up Manager * Attend designated meetings, take minutes, transcribe and distribute. * Prepare daily/weekly departmental payroll records and submit into the Timesaver System before the cutoff time designated. * Prepare signs and labels for in-house food functions as specified on BEO's. * Review status of incomplete work and follow-up actions with Managers before leaving. QUALIFICATIONS Essential: 1 year secretarial experience. Fluency in English, both verbal and written. Provide legible communication. Compute basic arithmetic. Basic working knowledge of PC. Ability to: * perform job functions with attention to detail, speed and accuracy. * prioritize and organize. * type 40 wpm accurately. * be a clear thinker, remaining calm and resolving problems using good judgment. * follow directions thoroughly. * understand guests' service needs. * work cohesively with co-workers as part of a team. * work with minimal supervision. * maintain confidentiality of guest information and pertinent hotel data. * satisfactorily communicate with guests, management and co-workers in a courteous, empathetic and discreet manner. * maintain regular and punctual attendance. * adhere to Peabody grooming standards. * uphold and exemplify Peabody Service Excellence. Desirable: High school graduate or equivalent vocational training certificate. Some college or business school training. Familiarity with preparing statistical reports. Fluency in second language, preferably Spanish. Previous experience in hospitality industry, preferably a 4-5 star style hotel. Certification of previous training in computers. Experience with calculators or word processors. Previous guest relations training. PHYSICAL ABILITIES Essential: Ability to stand and walk for prolonged periods of time. Ability to bend, squat and reach on a constant basis. Remain in stationary position for extended periods of time throughout the work shift.

The person in this position is qualified as a high complexity testing personnel under CLIA-88 regulations. This position is responsible for accessioning and gross examination of tissue specimens independently under the direction of the Medical Director of Pathology. ESSENTIAL FUNCTIONS: Must be able to complete a documented training program per CLIA standards. Accession and prepare tissue specimens for gross examination. Perform gross dissections of both higher complexity cases as well as smaller surgical and biopsy cases. Perform gross dictations as outlined by the department specimen protocol. Properly hang tissue on the processors. Photograph specimens (Polaroid, digital, and 35 mm). Prepare tissue to be sent out for further testing such as Lymphoma Phenotyping, Quantitative Iron studies, etc. Prepare routine solutions, maintain an inventory of supplies and store in proper location and keep a clean work area. Responsible for proper disposal and handling of hazardous waste (i.e. xylene, reagent alcohol, formaldehyde, B-Plus) and dispose of specimens according to procedures. Meet department and quality assurance standards. Review procedure manuals and stay current with procedural changes that have occurred. Exercise all laboratory safety precautions and adhere to lab procedures as stated in procedure manuals. Perform all job responsibilities in alignment with the industry's best security practices and regulatory guidelines to protect the confidentiality, integrity, and availability of protected health information and other sensitive company data. Must be familiar with and abide by the Corporate Compliance Program and all Corporate policies, including the Privacy and Security policies.

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Description Join Our Winning Team at Hackbarth Delivery Service! Hackbarth Delivery Service is a fast-growing, customer-focused Transportation and Logistics company committed to excellence in every delivery. We're on the hunt for a highly organized and detail-oriented Warehouse Administrative Assistant to help keep our operations running smoothly! In this role, you'll be the backbone of our warehouse office, handling essential clerical tasks such as typing, filing, data entry, and preparing standard forms. If you thrive in a fast-paced environment and love keeping things organized, we want to hear from you! Key Responsibilities: Utilizes Microsoft Office software to compose a diverse range of letters, memos, forms, and reports, from handwritten or computer-generated drafts, or verbal instructions. Under close direction, compiles data from varied sources and makes summary reports as required. Work may involve routine mathematical calculations and tabulations in accordance with established methods. Uses and maintains manual and electronic files, searches files and records for readily identifiable information, as directed. Implements and manages a tracking system to ensure timely follow-up on reports that necessitate periodic actions. Communicate with drivers/customers on route delays and issues preventing on-time service. Assist drivers with any issues they encounter on the road. Operate and support the maintenance of diverse office machinery, including, computers, mailroom equipment, photocopiers, and other standard office devices to facilitate task completion. Sorts and distributes mail, replenishes office supplies, and files. Responds to telephone inquiries from the public and other city departments when information requested is specifically provided and known, such as from published records, specific deliveries, and procedures. Qualifications: Minimum of associates degree or high school diploma with 5 years of executive clerical experience. Background in logistics Strong English composition skills Excellent typing both speed and accuracy. Excellent excel and word skills. Highly organized, detail oriented. Access to reliable transportation. If driving an automobile while on company business, must possess a valid driver's license in state of residence and auto insurance. Work effectively with internal and external individuals, including other professionals in the community. Work effectively as a member of a team. Effectively communicate to various internal and external audiences in both person and through various electronic media. Manage time and work effectively with minimal supervision. Effectively manage multiple priorities simultaneously. Effectively works in a fast-paced environment. Benefits: Competitive pay $18.00 per hour Monday - Friday 8:00am-1:00pm An equal opportunity Employer *Follow us on FACEBOOK & LINKEDIN for more of the latest news & updates. ******************************************* ************************************************************

Job Title: Administrative Assistant Department: Public Works Reports To: Public Works Director FLSA Status: Non-Exempt. . .

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. This position is for a customer start-up site in Olive Branch, MS to support logistics and order fulfillment within the computer hardware industry . It is within a new, climate-controlled facility. The core responsibilities of this role include: * Serve as the on-site Payroll contact, conducting new hire orientations and providing policy guidance to employees. * Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed. * Oversee site training programs, tracking both new hire and annual training compliance. * Schedule inbound and outbound shipments utilizing WMS. * Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation. * Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues. * Plan and coordinate employee engagement activities and site events. * Monitor office supply levels and place orders to maintain inventory. Position: Second (2nd) Shift Administrative Assistant II Shift: Monday-Friday 2:00pm-10:00pm Pay: $22.00 Shift Differential: $1.00 In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: * Experience with Oracle, Kronos and Markview systems over very similar software systems is highly desired * Experience and/or aptitude to perform General Ledger (GL) coding for financial ledger entries. * Maintain high levels of customer service and timely oral and written communication with client, vendors and co-workers. * Responsible for purchasing and inventory management of site. * Manage, edit and process timely and accurate payroll within Kronos and Oracle systems. * Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation. * Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues. * Plan and coordinate employee engagement activities and site events, monitor office supply levels and place orders to maintain inventory. Be part of the world's largest logistics company!DHL Supply Chain hasbeen certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes: * Affordable medical, dental, and vision coverage available beginning on your 30thday * PTO program for all associates, including paid holidays and vacation * 401(k) with generous company match * Tuition reimbursement program * Excellent training and career advancement opportunities Grow your skills. Shape your world. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities: * Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. * Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations. * Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings) * Maintain departmental records and prepare reports. * Schedule meetings and appointments and arrange travel and hotel accommodations as necessary. * Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items. * Follow up on all assignments delegated to subordinate managers as to status, completion, etc. * Maintain administrative filing system including items that are confidential. * Process weekly payroll records. * Serve as central communication point for associates. * Operate office equipment including fax, copier, printer, and binding machines. * Perform additional duties as assigned. Required Education and Experience: * Two years related experience * High School Diploma or Equivalent, preferred Our Organization is an equal opportunity employer. #LI-DNP ","title

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Proofreads and corrects grammatical, punctuation and spelling errors. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Attends departmental meetings; takes notes and prepares/distributes meeting minutes. Orients new personnel to Job Corps and the Center's policies and procedures. Answers telephone and direct calls to the appropriate person. Orders and maintains office supplies and equipment. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Promotes a positive work environment demonstrating career success standards and core values. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines. Excellent interpersonal skills and communication skills both verbal and written. Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to handle multiple tasks. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Ability to operate office equipment. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: Three years work-related experience. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: Reading, writing and communicating fluently in English Hearing and speaking to express ideas and/or exchange information in person or over the telephone Seeing to read labels, posters, documents, PC screens, etc. Sitting, standing, moving about or walking for occasional or frequent periods of time Dexterity of hands and fingers to operate a computer keyboard and other office equipment Kneeling, bending at the waist, stooping and reaching overhead Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: Campus and general office setting Indoor and outdoor environment

Overview (Secretary ) We are seeking a detail-oriented and organized secretary to join our healthcare team. This role involves managing patient records, handling administrative tasks, and providing excellent customer service. The ideal candidate will be responsible for maintaining accurate filing systems, answering calls, scheduling appointments, taking notes, and coordinating travel arrangements. Key Responsibilities: Filing & Record Management: Maintain and organize patient records, ensuring confidentiality and compliance with regulations. Answering (Inbound/Outbound) Calls: Respond to patient inquiries, direct calls to appropriate staff, and provide necessary information. Scheduling Appointments: Manage patient appointments, coordinate schedules, assisting with patient intake and confirm bookings. Taking Notes: Record meeting minutes, transcribe notes, and document important information for referenceS Planning Travel: Arrange travel accommodations, book transportation, and ensure smooth scheduling for medical personnel as needed. Qualifications & Skills: Previous experience in medical records management, administration, or a similar role preferred. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office and scheduling software. Ability to maintain confidentiality and adhere to HIPAA regulations. Attention to detail and ability to work in a fast-paced environment. Schedule & Compensation: Full-time/Part-time Job Requirements: ?One (3) year experience -perferred ?BA/BS Bachelor ( preferred) ?Current Driver License, and vehicle insurance ?Must be 18 years of age or older ?High school diploma or equivalent ?Must be able to pass a TB Skin Test & Drug screen ?Must be able to pass a criminal history check.

Title: Plant Administrative Specialist Reports to: Plant Manager Duration: Ongoing contract (6 months, can extend or end earlier) Compensation: $30/hr-$35/hr Schedule: Monday-Friday, 7:00 AM-3:00 PM CST Benefits Dental, Health, Vision, 401(k), free mental health services, and more Weekly pay Start ASAP (mid‑week starts welcome!) Interview Process: One & Done Onsite Must-Haves 3-5 years administrative support experience (manufacturing/industrial/plant preferred) High‑accuracy data entry; ability to manage high‑volume documentation ERP experience (SAP strongly preferred): goods receipts, raw material tracking, transactions Microsoft Office proficiency (Excel, Outlook, Word, Teams) Strong communication, organization, and professionalism; ability to work with production, HR, EHS, and management Ability to manage multiple workflows such as payroll, reporting, compliance, and procurement Nice-to-Haves Payroll processing (weekly plant payroll) SAP experience with raw materials, goods receipts, and transit transactions Compliance reporting exposure (waste manifests, discharge monitoring, emissions, OSHA logs) Familiarity with raw materials/supply chain operations Experience supporting EH&S, production, or plant leadership Job Summary A global leader in activated carbon manufacturing is seeking a Plant Administrative Specialist for its Pearl River Plant. This role supports production, raw materials, compliance, payroll, HR coordination, and plant operations. The specialist will manage critical documentation, environmental reporting, SAP transactions, payroll processing, scheduling, and cross‑department communication. This is a full‑time onsite role in a fast‑paced manufacturing environment. Key Responsibilities Schedule plant activities, meetings, hiring events, and functions Compile and distribute production and monthly campaign reports Process weekly payroll and maintain employee records Manage petty cash, supplies, travel, and monthly expense reports Maintain regulatory and compliance documents (waste manifests, DMRs, emissions, CAM, OSHA 300, etc.) Coordinate ordering, scheduling, and receiving of raw materials; maintain coal usage models Complete SAP transactions for raw material receipts, transit movements, and discrepancies Perform goods receipts and collaborate with procurement Communicate across production, HR, finance, EH&S, and management Support audits, plant improvements, and special administrative projects Ensure documentation accuracy and adherence to safety/compliance procedures Apply today!

Job Description Shift 1 / 8:00 AM- 4:30 PM under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited high school or equivalent.

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Proofreads and corrects grammatical, punctuation and spelling errors. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Attends departmental meetings; takes notes and prepares/distributes meeting minutes. Orients new personnel to Job Corps and the Center's policies and procedures. Answers telephone and direct calls to the appropriate person. Orders and maintains office supplies and equipment. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Promotes a positive work environment demonstrating career success standards and core values. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines. Excellent interpersonal skills and communication skills both verbal and written. Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to handle multiple tasks. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Ability to operate office equipment. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: Three years work-related experience. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: Reading, writing and communicating fluently in English Hearing and speaking to express ideas and/or exchange information in person or over the telephone Seeing to read labels, posters, documents, PC screens, etc. Sitting, standing, moving about or walking for occasional or frequent periods of time Dexterity of hands and fingers to operate a computer keyboard and other office equipment Kneeling, bending at the waist, stooping and reaching overhead Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: Campus and general office setting Indoor and outdoor environment