Branch office administrator jobs in Beverly Hills, CA - 1,304 jobs

Job Title: Administrative Coordinator Type: Contract-to-Hire Pay Rate: $25-$27/hour LHH is seeking a highly organized and detail-oriented Administrative Coordinator to join our client's team. This role will work closely with the Project Office Manager to support day-to-day operations and ensure smooth administrative processes. Key Responsibilities: Process payroll accurately and on time Handle new hire onboarding and terminations Manage extra work billings and related documentation Maintain document control and ensure compliance with company standards Provide general administrative support across the project team Qualifications: 3-5 years of administrative experience required Construction industry experience strongly preferred Strong proficiency in Microsoft Office Suite and document management systems Excellent organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

A leading legal team is seeking a seasoned Litigation Secretary to provide high-level support in a fast-paced, paperless environment. This role is ideal for a proactive, detail-driven professional who excels at managing complex litigation tasks, anticipating attorney needs, and ensuring seamless workflow across the practice. Key Responsibilities & Requirements: * Prepare, proofread, and revise complex litigation documents, pleadings, and correspondence with exceptional accuracy * File documents with state and federal courts, including electronic court filing systems * Manage attorney calendars, including hearings, depositions, meetings, and court deadlines * Maintain organized electronic case files and assist paralegals with records management * Handle administrative tasks such as billing, expense reports, travel arrangements, and client reporting * Minimum 5 years of litigation secretary/assistant experience with strong Microsoft Office proficiency; iManage/FileSite preferred * Strong communication skills, discretion with confidential information, and the ability to work independently in a paperless workflow Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413051

Dental Front Office Coordinator A community-based health organization is seeking a detail-oriented and patient-focused Dental Front Office Coordinator to support dental and specialty services. This role is essential to ensuring smooth front office operations, excellent customer service, and accurate patient registration. The ideal candidate demonstrates professionalism, cultural sensitivity, and a commitment to high-quality patient care in a fast-paced clinical environment. Key Responsibilities Front Office & Patient Services Schedule patient appointments and manage multi-line telephone operations Greet patients and visitors, providing clear directions and assistance upon arrival Register patients accurately and timely for dental and specialty services Maintain and update patient demographics and records in the electronic system Assist patients with appointment-related questions and provide accurate visit information Insurance & Financial Coordination Conduct financial triage and process dental insurance information Verify coverage and understand various dental insurance requirements Referrals & Coordination Complete, process, and follow up on internal and external dental referrals Coordinate with clinical and administrative staff to ensure continuity of care Customer Service & Compliance Deliver excellent customer service both in person and over the phone Maintain confidentiality and uphold patient rights Support organizational policies related to customer service, safety, and performance improvement Work Environment Community clinic setting that is clean and professional Office-based role with regular interaction with patients and staff May include light noise and typical clinic activity Occasional travel within the community may be required Position Requirements Required Qualifications High School Diploma or equivalent Minimum of two (2) years of dental front office or dental clerical experience Knowledge of basic dental terminology and dental insurance processes CPR certification Bilingual proficiency in English and Spanish Strong computer skills and ability to learn new systems quickly Excellent customer service, interpersonal, and telephone communication skills Strong time management and organizational skills Ability to work evenings and Saturdays as needed Ability to work collaboratively in a team environment and adapt to different clinic workflows Preferred Qualifications Certified Dental Assistant (CDA) Proficiency in Microsoft Office (Word, Excel, Outlook)

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues. Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m. Employment Type: Permanent, direct hire Compensation: $60,000-$65,000 per year Responsibilities: Handle inbound phone calls Process orders and payments Respond to client inquiries regarding previously placed orders Set up and maintain customer files Prepare and process invoices Provide accounts receivable support Perform data entry Provide general administrative support for the sales department Qualifications: Previous office-based customer service and administrative experience Bilingual in English/Spanish is a plus Proficiency with Microsoft Office Positive, upbeat personality Excellent communication skills At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience. Main duties this person will handle: Filing and record keeping with invoices Scheduling with calendar and coordinating meetings Meeting minutes (Must have) 2-3 meetings roughly during temp period Expense Reports - Corporate and project reports Communicate with other departments Other projects as assigned or supporting other employees/managers Candidates should have excellent written and verbal communication skills Someone who can learn and is competent, good ability to read social situations Real Estate or Property Management Experience preferred Must be organized and be able to work independently Must be good with Excel and computer software's Manager is easy going but won't have time to train for basic skills No task too small. Desired Skills and Experience Verbal communication Written communication Attention to detail Multi-Tasking Organization Calendar Management Meeting Minutes All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

Job Description Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations Provide front desk reception, including greeting visitors and coordinating basic inquiries Support daily office operations to maintain a clean, organized, and functional workplace Distribute incoming and outgoing mail and packages Assist with office seating plans and space coordination Supplies & Facilities Support Monitor and restock office supplies and breakroom inventory Coordinate with internal teams or external service providers for routine office needs Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination Support employee onboarding and offboarding, including asset handling and coordination Assist with basic travel arrangements Respond to employee inquiries and route requests to appropriate teams Administrative Support Maintain basic office records and documentation Provide general administrative support related to office operations Requirements Education Bachelor's degree required in Administrative Management or a related field Relevant experience may be considered where applicable, consistent with company standards Experience Prior experience in office administration, front desk support, or Office Coordinator roles is preferred Experience supporting onsite office operations in a corporate environment is a plus Skills & Competencies Familiarity with daily office operations and administrative support processes Strong communication and coordination skills Proficiency in Microsoft Office and common office management systems Ability to manage multiple tasks with strong attention to detail Physical Requirements Ability to safely lift and move items up to 50 lbs, as needed Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions Personal Attributes Detail-oriented, responsible, and service-minded Strong teamwork and collaboration skills Ability to respond efficiently to employee needs and follow through to resolution Reliable, punctual, and execution-focused Benefits Salary range: $25-33/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Job DescriptionDescription: Title: Dental Office Administrator Base Salary Range: $83,000 - $87,000 plus benefits FTE: Full-time, Exempt Seeking for a skilled and dedicated Dental Office Administrator who wants to make a difference in our community. We want to hear from you if you thrive in a fast-paced, caring, and compassionate environment! Our Mission: The Mission of South Central Family Health Center is to improve the quality of life for the diverse community of inner-city Los Angeles by providing affordable and comprehensive health care and education in a welcoming and multicultural environment. To lead the way in health care in South Los Angeles, as the premier provider and employer of choice offering comprehensive, high quality, affordable, efficient, and culturally responsive services. General Summary: Under the supervision of the Dental Director, the Dental Office Administrator is responsible for maintaining uniform standards for dental clinic operations, direct supervision of the dental front and back office staff for all dental clinic sites, patient flow, and ensuring that all sites are in compliance with federal, state, local, and organizational requirements. The ideal candidate will have to perform some of the following essential duties. Maintain dental facilities, including equipment repairs, record logs for maintenance of clinic regulations pertinent to daily function of the dental clinic Supervision of Registered Dental Assistants, Dental Assistants, Dental Front Office Coordinator, and Dental Patient Service Representatives Review, implement, train, and enforce compliance with all federal, state, local, HIPAA standards and organizational regulations at all dental sites Train new staff on Nextgen Electronic Practice Management (EPM), Health Record (EHR), Dental Record (EDR), and ADP software Fulfill the responsibilities of the Registered Dental Assistant (RDA), as needed Demonstrates the skills, initiative, exertion, drive, productivity, and continuous quality improvement objectives. Perform annual evaluations for all front/ back-office staff Create monthly work schedules for back/ front office staff at all sites, including management of vacation and sick time requests Train employees concerning HIPPA requirements, and maintains documentation of compliance with all HIPPA regulations Assist Dental Director with compliance, provider insurance privileging and credentialing, insurance contracts, front office policies and procedures Qualifications and Requirements: High School Diploma or equivalent required Registered Dental Assistant License Current BLS Certification Must be familiar with the Nextgen EDR, EPM, and EHR systems and be computer literate. Must be familiar with Access Dental and Liberty Dental online portal systems. Require knowledge of dental/office equipment, and dental/medical terminology. Completion of formal Dental Assistant program required Vocational training in Office Administration, preferred Experience 5 years of office experience, preferably in a medical/dental clinic setting Skills and Abilities Bilingual and Bi-literate Spanish/English required Must be able to communicate effectively, in English and Spanish, both verbally and written. Excellent written, oral, and customer service skills with patients, visitors, and staff Top benefits or perks: As a team member at South Central Family Health Center, you'll enjoy competitive wages and generous benefits: Benefits: Health care, dental, life insurance 403 (b) Retirement plan Education Reimbursement Career development: Entry-level employees have opportunities to work in management, HR or other areas of the company Requirements:

Salary Range: $20/hr - $30/hr (based on experience) In Office Role: 5 days a week 8:00 - 4:30pm (unpaid 1 hr lunch) Medical/Dental and Vision offered County Required Sick Days offered (No PTO) Qualifications and Description: Reception experience and assistance experience required Strong oral and written communication skills Strong file and organizational skills is a must Experience with calendaring and scheduling Previous experience is a plus Office administrative work experience is a plus First Interview: Via Zoom 2 nd Interview: In person and decision will be made there

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Client Relationship Management Serve as the primary customer contact for equipment support and service Coordinate Move/Add/Change (MAC) process Provide on-going end user training on equipment Services Delivery Basic device cleaning and replacement of operator accessible parts and consumables per equipment specifications. Break-fix activities account for 70% of role responsibilities Provide IP address support Perform basic equipment problem diagnosis Point of contact for equipment removal and delivery for onsite support Additional Information $14/hr 12 months+

Eva Care Group, LLC is a fast-growing healthcare consultation service company located in West Los Angeles with a focus on the future. Our qualified consulting team has over 50 years of combined experience in various fields including clinical, development, logistics and financial, servicing clients both domestically and internationally. We are currently seeking a highly organized and detail oriented individual that can plan and execute office and administrative tasks in timely manner. This is a fast paced and varied role providing clerical and administrative support and more to various departments. This position offers the potential for a dedicated self-starter to develop into various roles within different departments in the company and provides individuals the chance to work within a fast-growing company. Job Description · Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports. · Greets visitors in person and on the telephone, providing general information, answering questions and directing individuals to appropriate party as necessary. · Performs routine general office duties such as filing, copying and scanning. · Provides general clerical support including scheduling meetings, routing phone calls and taking messages. · Coordinates logistics for meetings and events. · Records minutes of meetings and providing the resulting documents as necessary. · Maintains inventory of the necessary office forms and supplies. · Sorts and distributes mail, faxes, deliveries, and supplies. · Assists with various projects including data entry, conducting research or analysis, developing reports and briefings. Other duties as assigned. Qualifications · Associates or Bachelor's degree preferred. · Previous work experience in a business or office environment preferred. · Proficient with Microsoft Word, Excel, PowerPoint and Outlook. · Ability to communicate effectively and professionally, both verbally and in writing. · Strong organizational and time-management skills. · Ability to work well under pressure while managing office tasks with other employees. · Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail. · Professional appearance and presentation. Additional Information **This Job is located in West Los Angeles, CA 90025 **

The Field Office Administrator is the central hub for all administrative, financial, and compliance operations at our construction project sites. This role supports multiple active projects and works closely with project managers, superintendents, subcontractors, and corporate departments to ensure smooth operations, accurate records, and timely deliverables. We're looking for someone who thrives in a fast-paced environment, someone that can keep multiple priorities moving at once, and understands the importance of accuracy, compliance, and clear communication in construction operations. Key Responsibilities Financial & Payroll Administration + Verify accuracy of billing data and revise any errors. + Manage and process invoices, pay applications, and purchase orders with supporting documentation. + Prepare and submit expense reports for project leadership. + Administer certified payroll for field staff in compliance with federal, state, and project-specific requirements. + Maintain detailed payroll records, including attendance, PTO, and overtime tracking. + Process joint check agreements, sub-tier billings, and stored materials billings, ensuring all requirements are met. + Ensure all billing packages include proper lien waivers and insurance documentation in compliance with all States lien laws and contractual obligations. Compliance & Documentation + Prepare, review, and submit certified payroll reports, ensuring all documentation meets applicable prevailing wage laws. + Maintain, archive, and file all jobsite documents including contracts, job submittals, equipment logs, PTSA's, and trade partner daily reports. + Compile complete and accurate project closeout documentation. + Track and manage insurance certificates, lien waivers, and other compliance documents. + Ensure familiarity with Texas lien laws and insurance requirements to maintain legal and contractual compliance. Project Coordination + Serve as the primary liaison between the field team, corporate departments, subcontractors, and vendors to ensure smooth communication and document flow. + Coordinate submission and collection of project documentation, including pay applications, compliance packages, lien waivers, and insurance certificates. + Follow up with trade partners to obtain missing or corrected documents to meet billing and compliance deadlines. + Support onboarding and credentialing for new employees, subcontractors, and vendor partners. + Assist project teams with special administrative needs as they arise. Office & Site Support + Perform general receptionist duties, including greeting visitors, answering phones, and handling incoming mail and deliveries. + Arrange travel for jobsite visitors and new or transferring employees as needed. + Maintain appearance and cleanliness of office trailers; manage office supplies and reorder as needed. + Coordinate catering and pick up meals for onsite meetings. Process & Efficiency Improvements + Identify administrative bottlenecks and recommend process improvements. + Leverage technology and project management tools to streamline reporting and recordkeeping. Qualifications + Experience in administrative support, preferably in construction or a similar project-based industry. + Strong organizational skills with the ability to manage competing priorities in a fast-paced environment. + Proficiency in Microsoft Office Suite; familiarity with Textura, Procore, and Vista preferred. + Excellent communication and interpersonal skills. + Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waiver requirements, and construction compliance documentation required. Requirements: + High School Diploma, GED or equivalent + 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry + Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful. + Valid Drivers' License required + Slight Travel (10%-15%) Physical Demands and Working Environment: _The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions._ Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities _Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar._ _\#AlwaysInProcess_ _\#constructionmanagement_

We are Automotive Business Scientists. We empower our clients to turn overwhelming industry data into discovery, action and measured success. We are unique market leaders because we find and examine possibilities through the clarity of a scientific lens. To solve the toughest client challenges, we need curious, creative and dedicated people to join our team. We search out individuals who align with our core values and who adhere to the highest standards of integrity and ethics in everything they do. Our company is filled with the brightest minds and the biggest hearts at every level. Apply Now! POSITION OVERVIEW This position supports daily operations and helps maintain a welcoming, efficient workplace environment. This role offers the opportunity to gain real-world experience while developing business acumen, communication, and technical skills in an in-person work setting. This fully onsite role is based in Long Beach, CA, working four hours per day, five days a week. URBAN SCIENCE DOES NOT AND WILL NOT OFFER IMMIGRATION RELATED SPONSORSHIP FOR THIS POSITION, EITHER NOW OR IN THE FUTURE. Essential Duties and Responsibilities Greet visitors and manage door entry, calls, and badge/parking access. Maintain office supplies, snacks, and seating chart; keep communal spaces organized. Handle mail, deliveries, and basic equipment troubleshooting. Liaise with vendors and building management for services, maintenance, and safety training. Coordinate team lunches, office events, and employee onboarding/offboarding with IT. Provide administrative support for projects and meetings. Additional tasks as needed to support office operations. Qualifications - Education and Experience To successfully perform this job, an individual must be able to carry out each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, and/or competency necessary for successful job performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Strong organizational, multitasking, and problem-solving skills Effective verbal and written communication Ability to work independently and collaboratively Professionalism under pressure and commitment to high standards Proficient in Microsoft Word, Teams and PowerPoint Comfortable with basic office equipment and tools Available to work part-time, 20 hours/week Local to Long Beach, CA and available for in-person work five days per week EDUCATION and/or EXPERIENCE: High school diploma or equivalent required; some college coursework preferred Demonstrates professionalism, reliability, and attention to detail Strong organizational and multitasking skills Clear, professional verbal and written communication Ability to work independently and collaboratively Proficient in Microsoft Word and PowerPoint; comfortable with standard office equipment Prior experience in office, administrative, or customer service roles is a plus WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. URBAN SCIENCE is dedicated to fostering an inclusive and welcoming employee experience, recognizing that diversity in perspectives and worldviews leads to superior outcomes. We are committed to equitable administration of policies, practices, and procedures related to hiring, training, development, career opportunities, and compensation. We operate in full compliance with all relevant employment laws and expect our employees to uphold these standards. Discrimination is not tolerated in any aspect of the employment relationship, whether it be race, religious creed, color, national origin, ancestry, physical disability, mental disability, weight, gender, gender identity, gender expression, medical condition, marital status, sex, age, sexual orientation or any other protected characteristic. This description is intended to describe the type and level of work being performed by a person assigned to this position. It is NOT an exhaustive list of all duties and responsibilities required by a person so classified. The hourly pay for this position ranges from $16.90 to $18.00 per hour.

Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities * Create, process, and manage work orders for service technicians * Monitor and manage service-related email inboxes, responding promptly and professionally * Create and maintain new customer records and databases, ensuring accuracy and completeness * Answer and route incoming phone calls in a professional manner * Update and manage customer, vendor, and service portals as required * Support system integrations between service platforms, customer portals, and internal tools * Coordinate scheduling information between office staff and technicians * Maintain organized digital and physical records * Assist with general office administrative duties as needed to support companies success. Qualifications * Previous experience in an administrative or office support role (service or repair industry preferred) * Strong organizational and time-management skills * Excellent written and verbal communication skills * Proficiency with email systems, databases, and web-based portals * Ability to multitask in a fast-paced service environment * Familiarity with work order or field service management systems is a plus * High school diploma or equivalent required; additional education or certifications a plus

Pay: $28- $32 per hour LHH is seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities. Key Responsibilities: Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries Manage scheduling for meetings and office activities Coordinate with vendors for services and maintenance Maintain office supplies inventory and place orders as needed Ensure cleanliness and organization of the office space Assist with administrative tasks and support team members as required Qualifications: Previous experience in office management or administrative support Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and scheduling tools Ability to work independently and take initiative Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations * Provide front desk reception, including greeting visitors and coordinating basic inquiries * Support daily office operations to maintain a clean, organized, and functional workplace * Distribute incoming and outgoing mail and packages * Assist with office seating plans and space coordination Supplies & Facilities Support * Monitor and restock office supplies and breakroom inventory * Coordinate with internal teams or external service providers for routine office needs * Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination * Support employee onboarding and offboarding, including asset handling and coordination * Assist with basic travel arrangements * Respond to employee inquiries and route requests to appropriate teams Administrative Support * Maintain basic office records and documentation * Provide general administrative support related to office operations