Branch office administrator jobs in Brunswick, NY

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Schedule: Monday-Friday, 8:00 AM-4:30 PM Employment Type: Permanent Salary Range: $90,000-$100,000 About the Company We are a fast-growing start-up in the semiconductor industry with strong growth projections for 2026. This is an exciting opportunity to join a dynamic team and grow into senior administrative roles as the company expands. Position Overview The Office Administrator will manage payroll, human resources, accounting, and office operations for our R&D facility. This role reports directly to a Senior Executive and plays a critical part in ensuring smooth day-to-day operations. Key Responsibilities Administrative & Office Management + Provide executive-level administrative support + Manage office tasks: scanning, printing, organizing, and ordering supplies + Oversee inventory tracking and maintenance parts ordering + Prepare purchase orders and coordinate procurement + Act as liaison with building management Accounting & Finance + Accounts Receivable: invoicing, payment tracking, collections, and deposits + Accounts Payable: bill entry, vendor communication, and payment processing + Prepare financial statements and managerial reports + Monitor cash flow and report cash position to executives Payroll & HR + Maintain employee records + Process weekly payroll via ADP + Ensure compliance with payroll tax regulations R&D Tax Credit Support + Compile and analyze financial data for R&D tax credit eligibility + Prepare documentation for tax credit filings + Support audits and inquiries related to R&D tax credits Required Qualifications + Bachelor's degree in business OR Associate's degree with 5+ years in a similar role + 3-5 years of accounting experience (CPA preferred) + Experience with NetSuite ERP or similar systems + Familiarity with payroll processes and ADP software + Proficiency in Microsoft Office (Word, Excel, Outlook) + Strong written and verbal communication skills Preferred Qualifications + Experience with QuickBooks or NetSuite + Background in R&D or start-up environments + Prior experience with international companies (Japan) Employee Value Proposition + Join a start-up with strong growth potential + Opportunity for career advancement into senior administrative roles + Collaborative and innovative work environment Job Type & Location This is a Permanent position based out of Albany, NY. Pay and Benefits The pay range for this position is $90000.00 - $100000.00/yr. Medical, Vision & Dental Coverages, 401K, PTO, Sick Time, Paid Holidays, Bonus Potential Workplace Type This is a fully onsite position in Albany,NY. Application Deadline This position is anticipated to close on Dec 31, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

Office Administrator (Full-Time) - Coggins Auto Group Due to continued growth, Coggins Auto Group is expanding our administrative team and looking for a detail-oriented, reliable, and motivated Office Administrator. This role supports our accounting department, motor vehicle/title processing, and general office operations. If you're organized, great at multitasking, and looking for a stable career with a supportive team - we want to meet you! Schedule & Compensation Monday - Friday | 8:00 AM - 5:00 PM Pay based on experience | typically $18-$20/hr Standard benefits included (Health, Dental, Vision, 401k, Paid Time Off) What You'll Do Assist with light accounting tasks Support Motor Vehicle / Title processing and DMV-related duties Handle general office responsibilities (phones, filing, scanning, correspondence) Create and maintain spreadsheets via Microsoft Office / Excel Prioritize and complete multiple tasks while meeting deadlines Collaborate with a positive, supportive team across departments What We're Looking For Experience in an administrative, accounting, or dealership setting preferred but not required Proficiency in Microsoft Office and Excel Strong time management and multitasking skills Excellent attention to detail and accuracy Team-oriented mindset with a positive attitude and willingness to learn Ability to thrive in a fast-paced environment Why Coggins Auto Group Being family-owned and community-focused, we're proud to offer a workplace where people feel valued, supported, and set up for success. Our growth is driven by the strength of our team - and we're excited to add the next great member. Apply Today Ready to grow your career with a team that appreciates hard work and great energy? Apply with your resume today - we look forward to meeting you! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description The Arrow Financial Corporation Family of Companies is seeking dynamic, authentic individuals to join our amazing team! Currently, we are looking for an experienced professional to join Upstate Agency, LLC Employee Benefits team as: Account Administrator This opportunity may be perfect for you if you have experience in: > Excellent Customer Service > Strong Attention to Detail > Thorough Insurance Knowledge About this position: Responsible for client retention and the day-to-day account management for Employee Benefit clients. The work involves an emphasis on client interactions in both written and verbal communications as well as providing support to the Employee Benefits Team. This position will assist in overall operational initiatives in support of the Company's overall plan. Focus is on improving operational efficiencies and ensuring a superior client experience. This position can either sit in our South Glens Falls, NY or Latham, NY office. Essential Job Functions > Answering client questions via phone and e-mail. > Manage client accounts and interactions on agency management system; handle account transactions including: quoting and placement, policy changes, cancellations, payments, and client correspondence. > Assist in managing efforts to improve and maximize operational efficiencies and continuously evaluating work flow for necessary modifications. > Assist in quality assurance reviews and make recommendations for procedural changes to address issues as appropriate. > Perform market reviews by creating renewal and benefit comparison spreadsheets. > Remain current on products/services, industry changes/trends, market activities, and competitors. Maintain knowledge of applicable laws and regulations as well as Company policies and procedures. > Provide consistent, outstanding customer service by responding to inquiries or complaints and consulting with clients on coverage and risk exposures to ensure coverage is adequate. > Participate actively in community to network, build brand familiarity, and fulfill Company community service requirements. What you will need to thrive in this role: In addition to your work and life experiences, as well as your passion and excitement for the profession, you would benefit from having: Education/Certifications: > Bachelor's Degree or equivalent experience required > Valid New York State Department of Insurance License required or obtain within 30 days > 4 years of related experience preferred Skills/Knowledge: > Thorough knowledge of insurance > Excellent communication skills, both written and verbal; comfortable communicating with clients, prospects, co-workers, and management > Demonstrated ability to provide high level customer service > Ability to work independently and as cooperative team member > Skilled in prioritizing and handling multiple task while meeting strict deadlines; attention to detail a must > Proficient in Microsoft Office Suite: Word, Excel, and Outlook Physical Demands > Must be able to sit for prolonged periods of time and walk/stand for brief periods of time. > Must be able to repetitively use a telephone and computer mouse and keyboard. > Ability to lift/move up to 15 lbs. What we will bring to the table: We believe in investing in our employees and helping them grow their career with us. We offer a pleasant, inclusive work environment, career development opportunities, and competitive compensation. Through our total rewards program, we offer a comprehensive benefits package featuring: > Competitive compensation including potential bonus and incentives as well as paid vacation, sick time, and holidays > Medical, Dental, and Vision Insurance and Flexible Spending Plan > Multiple retirement plans including: 401(k), Pension, and Employee Stock Ownership > Education and Tuition Reimbursement > Employee Assistance Program for our employees and their immediate family members We are an Equal Opportunity Employer. Our philosophy and practice are to provide equal opportunity to all employees and applicants for employment without regard to race (including traits historically associated with race), color, religion, creed, gender, sex, pregnancy (including childbirth and related conditions), sexual orientation, gender identity or expression, status of being transgender, national origin, age, disability, genetic information, predisposing genetic characteristics or carrier status, marital status, familial status, amnesty, status as a victim of domestic violence, reproductive health decision making, citizenship or immigration status, prior convictions or arrests, military status, status as a protected veteran, known relationship or association with any member of a protected class, or any other federal, state, or local legally protected classes. As a multi-bank holding company, Arrow Financial Corporation has over $4 billion in assets. Through our subsidiaries we provide a broad range of banking and insurance services across northeastern New York, including online and mobile banking, wealth management, money market and deposit accounts, and mortgage, consumer and commercial loans. We are committed to delivering value for our shareholders, our customers, and our communities. Our conservative business model and strategy of steady growth have resulted in many recognitions from the nation's leading publications and bank-rating firms. The salary range for this position is $21.63 - $24.04 an hour commensurate with experience and education. Additional compensation may be earned through the Company's annual bonus program, subject to individual and company performance. L1-st1

The Arrow Financial Corporation Family of Companies is seeking dynamic, authentic individuals to join our amazing team! Currently, we are looking for an experienced professional to join Upstate Agency, LLC Employee Benefits team as: Account Administrator This opportunity may be perfect for you if you have experience in: > Excellent Customer Service > Strong Attention to Detail > Thorough Insurance Knowledge About this position: Responsible for client retention and the day-to-day account management for Employee Benefit clients. The work involves an emphasis on client interactions in both written and verbal communications as well as providing support to the Employee Benefits Team. This position will assist in overall operational initiatives in support of the Company's overall plan. Focus is on improving operational efficiencies and ensuring a superior client experience. This position can either sit in our South Glens Falls, NY or Latham, NY office. Essential Job Functions > Answering client questions via phone and e-mail. > Manage client accounts and interactions on agency management system; handle account transactions including: quoting and placement, policy changes, cancellations, payments, and client correspondence. > Assist in managing efforts to improve and maximize operational efficiencies and continuously evaluating work flow for necessary modifications. > Assist in quality assurance reviews and make recommendations for procedural changes to address issues as appropriate. > Perform market reviews by creating renewal and benefit comparison spreadsheets. > Remain current on products/services, industry changes/trends, market activities, and competitors. Maintain knowledge of applicable laws and regulations as well as Company policies and procedures. > Provide consistent, outstanding customer service by responding to inquiries or complaints and consulting with clients on coverage and risk exposures to ensure coverage is adequate. > Participate actively in community to network, build brand familiarity, and fulfill Company community service requirements. What you will need to thrive in this role: In addition to your work and life experiences, as well as your passion and excitement for the profession, you would benefit from having: Education/Certifications: > Bachelor's Degree or equivalent experience required > Valid New York State Department of Insurance License required or obtain within 30 days > 4 years of related experience preferred Skills/Knowledge: > Thorough knowledge of insurance > Excellent communication skills, both written and verbal; comfortable communicating with clients, prospects, co-workers, and management > Demonstrated ability to provide high level customer service > Ability to work independently and as cooperative team member > Skilled in prioritizing and handling multiple task while meeting strict deadlines; attention to detail a must > Proficient in Microsoft Office Suite: Word, Excel, and Outlook Physical Demands > Must be able to sit for prolonged periods of time and walk/stand for brief periods of time. > Must be able to repetitively use a telephone and computer mouse and keyboard. > Ability to lift/move up to 15 lbs. What we will bring to the table: We believe in investing in our employees and helping them grow their career with us. We offer a pleasant, inclusive work environment, career development opportunities, and competitive compensation. Through our total rewards program, we offer a comprehensive benefits package featuring: > Competitive compensation including potential bonus and incentives as well as paid vacation, sick time, and holidays > Medical, Dental, and Vision Insurance and Flexible Spending Plan > Multiple retirement plans including: 401(k), Pension, and Employee Stock Ownership > Education and Tuition Reimbursement > Employee Assistance Program for our employees and their immediate family members We are an Equal Opportunity Employer. Our philosophy and practice are to provide equal opportunity to all employees and applicants for employment without regard to race (including traits historically associated with race), color, religion, creed, gender, sex, pregnancy (including childbirth and related conditions), sexual orientation, gender identity or expression, status of being transgender, national origin, age, disability, genetic information, predisposing genetic characteristics or carrier status, marital status, familial status, amnesty, status as a victim of domestic violence, reproductive health decision making, citizenship or immigration status, prior convictions or arrests, military status, status as a protected veteran, known relationship or association with any member of a protected class, or any other federal, state, or local legally protected classes. As a multi-bank holding company, Arrow Financial Corporation has over $4 billion in assets. Through our subsidiaries we provide a broad range of banking and insurance services across northeastern New York, including online and mobile banking, wealth management, money market and deposit accounts, and mortgage, consumer and commercial loans. We are committed to delivering value for our shareholders, our customers, and our communities. Our conservative business model and strategy of steady growth have resulted in many recognitions from the nation's leading publications and bank-rating firms. The salary range for this position is $21.63 - $24.04 an hour commensurate with experience and education. Additional compensation may be earned through the Company's annual bonus program, subject to individual and company performance. L1-st1

Grow With Us! Dufry by Avolta is a global leader in Duty-Free travel retail, with a strong presence in North America. What We Will Offer You: Competitive rate of pay of: $23.19- $25.77 an hour Daily Pay- Get your money as you earn it 20% Hudson Employee Discount 50% Hudson Food and Beverage Discount PTO Personal and Parental Leave Programs Medical, Dental & Vision Insurance Company Paid Life Insurance Employee Recognition Programs Advancement and Growth Opportunities On-going Training & Development Referral Bonus up to $500 This Duty Free Office Administrator Position Is for You, If You Enjoy: Processing transactions, collecting checks, making cash deposits, maintaining records of incoming and outgoing cash. Working at John F Kennedy Airport Terminal 6 Your Team is counting on you to: Provide availability to work a flexible schedule including weekends and holidays Work a full-time schedule Duty Free Office Administrator Key Responsibilities: Responsible for accurately counting daily deposits Responsible for completing and verifying accuracy of sales report Report current day, last year and last week sale figures to Regional VP daily Verify that the safe has been counted and balanced at the beginning and end of day Preparing daily deposit log and communicating with corporate Daily communication (internal & external) as needed to research and resolve discrepancies regarding cash discrepancies. Responsible for change orders Responsible for processing weekly petty cash Preparing cashier over and shortage report Check email and respond when necessary Required Qualifications: A minimum of 6 months of cash handling experience required for this position Excellent time management and analytical skills. Strong attention to detail, accuracy, and problem resolution. Excellent organizational skills. Must be detailed, accurate, thorough, and able to monitor work for quality. Ability to manage multiple priorities at the same time. Ability to build strong working relationships with internal/external customers. Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company's policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”) All offers are contingent upon successful completion and passing of background checks and/or employment verification results. Note to staffing agencies: Please do not contact Hudson (including the recruitment team or any hiring managers) regarding this position with candidates. If assistance is needed in filling any position for Hudson, a member of our recruiting team will reach out directly.

The Arrow Financial Corporation Family of Companies is seeking dynamic, authentic individuals to join our amazing team! Currently, we are looking for an experienced professional to join Upstate Agency, LLC Employee Benefits team as: Account Administrator This opportunity may be perfect for you if you have experience in: > Excellent Customer Service > Strong Attention to Detail > Thorough Insurance Knowledge About this position: Responsible for client retention and the day-to-day account management for Employee Benefit clients. The work involves an emphasis on client interactions in both written and verbal communications as well as providing support to the Employee Benefits Team. This position will assist in overall operational initiatives in support of the Company's overall plan. Focus is on improving operational efficiencies and ensuring a superior client experience. This position can either sit in our South Glens Falls, NY or Latham, NY office. Essential Job Functions > Answering client questions via phone and e-mail. > Manage client accounts and interactions on agency management system; handle account transactions including: quoting and placement, policy changes, cancellations, payments, and client correspondence. > Assist in managing efforts to improve and maximize operational efficiencies and continuously evaluating work flow for necessary modifications. > Assist in quality assurance reviews and make recommendations for procedural changes to address issues as appropriate. > Perform market reviews by creating renewal and benefit comparison spreadsheets. > Remain current on products/services, industry changes/trends, market activities, and competitors. Maintain knowledge of applicable laws and regulations as well as Company policies and procedures. > Provide consistent, outstanding customer service by responding to inquiries or complaints and consulting with clients on coverage and risk exposures to ensure coverage is adequate. > Participate actively in community to network, build brand familiarity, and fulfill Company community service requirements. What you will need to thrive in this role: In addition to your work and life experiences, as well as your passion and excitement for the profession, you would benefit from having: Education/Certifications: > Bachelor's Degree or equivalent experience required > Valid New York State Department of Insurance License required or obtain within 30 days > 4 years of related experience preferred Skills/Knowledge: > Thorough knowledge of insurance > Excellent communication skills, both written and verbal; comfortable communicating with clients, prospects, co-workers, and management > Demonstrated ability to provide high level customer service > Ability to work independently and as cooperative team member > Skilled in prioritizing and handling multiple task while meeting strict deadlines; attention to detail a must > Proficient in Microsoft Office Suite: Word, Excel, and Outlook Physical Demands > Must be able to sit for prolonged periods of time and walk/stand for brief periods of time. > Must be able to repetitively use a telephone and computer mouse and keyboard. > Ability to lift/move up to 15 lbs. What we will bring to the table: We believe in investing in our employees and helping them grow their career with us. We offer a pleasant, inclusive work environment, career development opportunities, and competitive compensation. Through our total rewards program, we offer a comprehensive benefits package featuring: > Competitive compensation including potential bonus and incentives as well as paid vacation, sick time, and holidays > Medical, Dental, and Vision Insurance and Flexible Spending Plan > Multiple retirement plans including: 401(k), Pension, and Employee Stock Ownership > Education and Tuition Reimbursement > Employee Assistance Program for our employees and their immediate family members We are an Equal Opportunity Employer. Our philosophy and practice are to provide equal opportunity to all employees and applicants for employment without regard to race (including traits historically associated with race), color, religion, creed, gender, sex, pregnancy (including childbirth and related conditions), sexual orientation, gender identity or expression, status of being transgender, national origin, age, disability, genetic information, predisposing genetic characteristics or carrier status, marital status, familial status, amnesty, status as a victim of domestic violence, reproductive health decision making, citizenship or immigration status, prior convictions or arrests, military status, status as a protected veteran, known relationship or association with any member of a protected class, or any other federal, state, or local legally protected classes. As a multi-bank holding company, Arrow Financial Corporation has over $4 billion in assets. Through our subsidiaries we provide a broad range of banking and insurance services across northeastern New York, including online and mobile banking, wealth management, money market and deposit accounts, and mortgage, consumer and commercial loans. We are committed to delivering value for our shareholders, our customers, and our communities. Our conservative business model and strategy of steady growth have resulted in many recognitions from the nation's leading publications and bank-rating firms. The salary range for this position is $21.63 - $24.04 an hour commensurate with experience and education. Additional compensation may be earned through the Company's annual bonus program, subject to individual and company performance. L1-st1

Direct Hire or Temp-to-Hire Opportunity Anticipated Salary: $60,000-$75,000 annually (or $30-$40/hour, depending on experience) Our client is seeking an experienced Office Administrator to manage daily administrative, financial, and operational office functions. This is a key role for a highly organized professional who can balance multiple priorities, communicate effectively, and keep office operations running smoothly. Key Responsibilities Answer office phones, return missed calls, and manage general office communications Enter and track customer leads for estimators Handle general billing for all company services Maintain organized records of estimates, invoices, bids, and contracts Process accounts receivable, including deposits and invoice payments Process accounts payable and ensure bills are paid accurately and on time Communicate weekly payroll hours to an external payroll provider (including certified payroll when applicable) Provide onboarding information for new hires Coordinate with insurance agents and carriers; supply documentation and support insurance audits Submit bids, invoices, and documentation for general contractors and large clients Maintain organized filing systems for: Fleet vehicles Bids and quotes Invoices and insurance policies Employee records Loans and financial documents Submit financial information to CPAs and lenders as requested Make federal and state tax payments Stay current with IFTA and HUT requirements for commercial fleet vehicles Assist with paperwork related to purchasing or selling vehicles, equipment, or property Check and distribute mail daily Maintain clear, professional communication with customers, vendors, accountants, attorneys, and state or town officials Qualifications Minimum 5 years of experience in office administration or a similar role References required for each place of employment Proficiency (or ability to become proficient) in: Microsoft Excel and Word Email communication QuickBooks General computer systems Strong organizational skills with the ability to manage multiple daily tasks efficiently Professional written and verbal communication skills High attention to detail and confidentiality Compensation & Benefits Pay: $30-$40/hour, depending on experience Annual equivalent: Approximately $60,000-$75,000 Paid Time Off: 2 weeks paid vacation (increases by 1 additional week every 5 years) 11 paid holidays 3 personal days Health insurance offered after 6 months of employment Company-paid licenses, certifications, and continuing education Overtime opportunities available This role is ideal for a proactive Office Administrator who thrives in a fast-paced environment and enjoys being the central point of organization and communication. Office Administrator Direct Hire or Temp-to-Hire Opportunity Anticipated Salary: $60,000-$75,000 annually (or $30-$40/hour, depending on experience) Our client is seeking an experienced Office Administrator to manage daily administrative, financial, and operational office functions. This is a key role for a highly organized professional who can balance multiple priorities, communicate effectively, and keep office operations running smoothly. Key Responsibilities Answer office phones, return missed calls, and manage general office communications Enter and track customer leads for estimators Handle general billing for all company services Maintain organized records of estimates, invoices, bids, and contracts Process accounts receivable, including deposits and invoice payments Process accounts payable and ensure bills are paid accurately and on time Communicate weekly payroll hours to an external payroll provider (including certified payroll when applicable) Provide onboarding information for new hires Coordinate with insurance agents and carriers; supply documentation and support insurance audits Submit bids, invoices, and documentation for general contractors and large clients Maintain organized filing systems for: Fleet vehicles Bids and quotes Invoices and insurance policies Employee records Loans and financial documents Submit financial information to CPAs and lenders as requested Make federal and state tax payments Stay current with IFTA and HUT requirements for commercial fleet vehicles Assist with paperwork related to purchasing or selling vehicles, equipment, or property Check and distribute mail daily Maintain clear, professional communication with customers, vendors, accountants, attorneys, and state or town officials Qualifications Minimum 5 years of experience in office administration or a similar role References required for each place of employment Proficiency (or ability to become proficient) in: Microsoft Excel and Word Email communication QuickBooks General computer systems Strong organizational skills with the ability to manage multiple daily tasks efficiently Professional written and verbal communication skills High attention to detail and confidentiality Compensation & Benefits Pay: $30-$40/hour, depending on experience Annual equivalent: Approximately $60,000-$75,000 Paid Time Off: 2 weeks paid vacation (increases by 1 additional week every 5 years) 11 paid holidays 3 personal days Health insurance offered after 6 months of employment Company-provided shirts and sweatshirts Company-paid licenses, certifications, and continuing education Overtime opportunities available This role is ideal for a proactive Office Administrator who thrives in a fast-paced environment and enjoys being the central point of organization and communication.

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This position requires an organized, detail-oriented and personable applicant who wants to work with a first class professional baseball organization in hosting 51 regular season home games and a variety of special events. The candidate should be a hardworking, team-player who is seeking an opportunity for growth. The Box Office Coordinator will work with the Ticket Operations Manager to execute the day-to-day operations of our ticketing department and box office. Additionally, the candidate will help oversee the distribution and fulfillment of all tickets pertaining to plans, groups, individuals, etc. Responsibilities include, but are not limited to: Achieve an established revenue goal by selling ticket plans (season, mini, flex) and group tickets through a combination of outbound calls, prospecting, lead generation, inbound traffic, and in-person meetings. This role will have a significant focus on sales and revenue generation prior to the start of the season in May. Assist in the supervision of a 10-15 person part-time staff. Acquire a working knowledge of the team's ticketing system. Assist the Ticket Operations Manager in running all aspects of the day to day operations of the ticket office, including taking orders, fulfillment, printing and distributing tickets (Full Season, Mini Plans, Flex, Group, Picnic, and Single Game tickets). Fulfill individual game ticket orders in person, on the phone, and online. Fulfill and update Group Contracts accurately as they are submitted. Help in the adherence of Ticket Office policy with respect to customer service and other ticketing issues. Answer incoming calls regarding ticket sales and general information. Maintain an account database utilizing the team's ticket or CRM system. Manage data entry and database management for specific ticket promotions. Identify and execute marketing strategies using database of consumers Identify & reach out to potential/new plan holders based on data collected. Completing all other duties as assigned by the President, General Manager, Assistant General Manager, Director of Hospitality, and Ticket Operations Manager. Qualifications: Bachelor degree . Previous Ticket Office experience is preferred. Previous experience in a sports, entertainment, or live event setting is preferred. Ability to effectively multi-task in a fast paced environment. Strong customer service skills. Ability to maintain calm and professional demeanor in the face of adversity. Ability to be at the stadium long hours including night, weekend and holiday events. Self-motivated without needing constant direction. An organized and goal oriented individual. Must have basic computer skills (Excel, Word, PowerPoint, etc.) Strong communication and organizational skills. Must be enthusiastic with a desire to learn through hands on experience. Must be a team player with leadership skills. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Description U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

Service Center Cohoes Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: * $18.00 - $22.00 per hour BENEFITS OF JOINING THE CALIBER FAMILY * Benefits from day one: Immediately eligible for medical, dental and vision * Industry Comparable Pay - Paid weekly and eligible for overtime * Paid Vacation & Holidays - Can begin accruing day 1 * Career growth opportunities - we promote from within! * A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: * 2+ years of experience within a customer facing environment * 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) * Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE * Effective verbal and written communication skills * Ability to navigate multiple software systems, i.e., Microsoft Office Suite * Work through competing priorities and adapt easily to a fast-paced environment * Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

**Senior Registration Associate - Cardiology Assoc - Albany, NY - FT** The Senior Registration Associate is responsible for performing and overall coordination of clerical duties related to the efficient and service-oriented operation of a medical practice. This position is located at 2 Palisades Dr. Albany, NY. Perform and coordinate front-end functions to ensure achievement of established revenue cycle metrics, consistent with excellence standards and practice workflows: + Scheduling and registration + Check-in + Check-out + Charge entry/claims + End of day processes + General duties including but not limited to: + Document processing + Scanning + Inbox monitoring **Responsibilities:** + Ensure distribution of work throughout the team is sufficient to meet daily schedules + Display leadership qualities + Manages daily staffing needs in coordination with office and float pool managers + Serve as a mentor and role model to all colleagues + Schedules patient appointments to maximize patient access. + Handles all incoming calls and directs appropriately. + Registers patient, obtains necessary consent forms and patient demographic data. + Collects co-pay at check-in/or check-out when applicable. Documents monies collected and generate patient receipts. + Acts as liaison between patients and clinical staff; monitors for delays and informs patient. + Schedules all follow-up appointments at check-out, including ancillary and/or diagnostic tests. + Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned. + Obtains referrals for specialist office visits. + Consistently and accurately passes charges in accordance with office policies and procedures. + Information Processing: Understands and performs parsing process on a daily basis to electronically file information into the Electronic Medical Record. Parses accurately in compliance with expected standards. + Maintains patient confidentiality and adheres to HIPAA regulations. + Works cooperatively with all team members to ensure quality patient care at all times. + Communicates respectfully and effectively with providers, clinical staff, colleagues, managers and others. + Cross covers other areas needed **What you will need:** + Strong leadership skills required + Associate's degree preferred, High School Diploma/Equivalent Required + Demonstrated proficiency with Microsoft Office product and other computer applications + Demonstrated experience with delivering successful customer service + Demonstrated experience with handling multiple priorities in a deadline driven environment. + Managing difficult customers respectfully and without confrontation + Previous medical office experience preferred + Ability to lift 25 lbs. **Pay Range** : $18.50 - $23.90 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location. **Our Commitment** Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law. Our Commitment to Diversity and Inclusion Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions. Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity. EOE including disability/veteran

xAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company's mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All engineers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates. About the Role We are seeking a dynamic Office Coordinator to join our team. This role is pivotal in ensuring our office environment supports productivity, creativity, and collaboration. You will be the backbone of our daily operations, managing everything from office logistics to event coordination, ensuring that our workplace is efficient, welcoming, and reflective of our company culture. In this role, a significant focus will be on managing food and beverage contracts to deliver an exceptional daily experience for our employees. The Office Coordinator will serve as the primary point of contact for catering partners and vendors, overseeing meal programs, event catering, food setups, and break room amenities. The ideal candidate will have a strong appreciation for quality food service, catering operations, and thoughtful presentation, with an eye for detail that elevates the employee experience. This person will actively gather and incorporate direct feedback on our new food program, collaborate cross-functionally to iterate on offerings, and drive enhancements to break room snacks, coffee stations, and overall beverage selections to ensure they consistently meet the team's preferences and needs. Responsibilities Oversee the daily operations of the office, including maintenance, security, and supplies. ● Manage office budget, expenses, and vendor relationships. Implement and maintain office policies and procedures. Organize internal and external company events and meetings. Coordinate with external vendors for catering, equipment, and/or other event needs. ● Ensure the office is clean, safe, and well-maintained. Manage relationships with property management and coordinate any necessary repairs or improvements. Assist with onboarding processes for new hires. Manage mail and shipping logistics Required Qualifications Proven experience as an office manager, administrator, or similar role; experience in tech environments is a plus. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities with an exceptional attention to detail. Annual Salary $55,000 - $70,000 Benefits Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. xAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region 2 to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 3 Office Location: 11 A Clinton Avenue Albany, NY 12207 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Powered by JazzHR 29jchJ1AMt

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Office of Contractor Supplier and Diversity (OCSD) is seeking a detail-oriented, motivated Project Assistant to support our fast-paced department's day-to-day operations and assist with the MWBE and SDVOB programs. The Project Assistant will provide administrative, logistical, and project coordination support to the OCSD. The ideal candidate will be highly organized, proactive, and passionate about supplier diversity, equity, and inclusion. This role involves maintaining accurate records, assisting with reporting, coordinating, and support of the ongoing MWBE program initiatives. WORK PERFORMED: Provide administrative support to the Assistant Vice President and Director of OCSD. Maintain and update MWBE databases, ensuring accuracy and compliance with program guidelines. Support data collection, analysis, and preparation of reports, presentations, and dashboards. Support contract compliance managers with MWBE research and adding and updating contracts in the NYSCS. Research and prepare lists of qualified and certified MWBEs and SDVOBs as requested. Monitor contract/procurement contracts including maintenance of records, databases, spreadsheets, and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the AVP, Director, and/or Compliance Managers. Participate in weekly, monthly, and quarterly office, interdepartmental and division-wide meetings, webinars, and/or teleconferences. Provide the highest standard of customer service to internal and external partners and stakeholders, Monitor the OCSD mailbox and respond to vendors, support tickets, community partners, and internal departments. Participate in MWBE, SDVOB and other related expos and events, as necessary. Participate in trainings, workgroups, strategic planning sessions and other group projects as necessary. Contribute to process improvements and help develop tools or templates for more efficient program delivery. Perform projects, tasks and other duties as assigned by Supervisor. MINIMUM REQUIREMENTS: Education Level required: Associate degree; (bachelor's degree preferred, but not required). Relevant experience required: 3+ years of administrative or project coordination experience, preferably in government, nonprofit, construction-related, or supplier diversity programs. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Knowledge required: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management. Excellent interpersonal, oral, and written communications skills. Ability to manage multiple projects in a fast-paced environment.

SERVPRO is hiring a Project Coordinator! BenefitsSERVPRO offers: Competitive compensation Superior benefits Career progression Professional development And more! The Project Coordinator will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment! Key Responsibilities Responsible for clear and efficient project communication with the customer and project stakeholders Daily project(s) oversight to include monitoring status, audit, and work-in-progress Create preliminary estimate using estimating software Review and validate job site documentation Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end Collaborate and assist with other departments, as needed Position Requirements High school diploma/GED (preferred) At least 1 year of customer service and/or office-related experience Ability to multitask and to remain detail orientated Must be knowledgeable in relevant computer applications Skills/Physical Demands/CompetenciesThis is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO Franchise is Independently Owned and Operated. Payscale 15-17 per hours All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them. Compensation: $15.00 - $17.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let's see what we can achieve. Together. Summary The Client Accounts Administrator-ET, working in collaboration with and in support of the firm's strategic initiatives is expected to successfully manage the firm's top-tier billing portfolios based on defined support models to include highest volumes and fees for institutional, high-profile clients and attorneys. You will serve as proxy for regional supervisors as needed and are considered a subject-matter expert in the field of billing. You will represent the department by participating in client meetings and across groups and set and drive agendas impacting billing practices and processes. You will work with a team of support specialists within both Legal Support Services and Accounting teams to provide effective, streamlined billing and client account services to attorneys of the firm. You will be responsible for handling the most complex domestic and global billing clients. You will edit, proofread, finalize, and submit invoices to clients on a monthly billing cycle. You will research client billing data and provide detailed analysis to attorneys and support staff. As part of the team, you will provide and ensure a cohesive, full-cycle billing support solution to billing attorneys with complex domestic and international billing books. You will provide training and mentoring to other staff members on all billing procedures. Location This position can sit in our New York, Atlanta, Baltimore, Boston, Tampa, Miami, Northern Virginia, Philadelphia, Raleigh, Short Hills, or Washington DC office and offers a hybrid work schedule. Responsibilities US Clients Expected to manage complex billing in terms of volumes, global clients, and electronic billing assignments. Performs a variety of duties to support the full billing cycle to include reviewing and editing prebills, seeking requisite approvals for deferrals, write-offs and time transfers. Fields billing inquiries. Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis. Meets SLA requirements for response and resolution. High level of proficiency in BillBlast and key electronic billing vendor sites, quality assurance prior to client invoice finalization, and root-cause analysis for electronic bill rejection. Pursues root-cause rejection resolution. Maintains an accurate description of all client billing requirements which may also include guidelines established by the client's general counsel. Updates and tracks changes to the requirements as necessary. Able to summarize and communicate to key stakeholders. Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting. Gathers and submits accrual information based on client requirements. Finalizes invoices and submits directly to the client (per policy) or provides to attorneys for transmission to the client (per approved exceptions to policy). Includes other billing information as needed. Submits finalized invoices electronically based on client requirements. Continuously strives to improve client service and deliverables. Utilizes knowledge of the legal industry to deliver appropriate solutions to the client. Shares expertise and knowledge to support team member development. Effectively engages with all team members. Able to proxy for or with manager when additional team support is required. Drives improvements through collaboration with other departments. Engages appropriate tools and resources provided to effectively deliver assignments and meet deadlines. Manages time efficiently. Other duties as assigned. Global Clients Coordinates and leads global client unified billing. This includes managing global client account assignments and performing all full-cycle billing functions associated with both the firm's and the client's billing requirements. Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting. Liaises directly, or via assigned team support, with international counterparts to obtain accurate accrual and forecasting information for monthly client reporting. Keeps U.S. Billing Timekeeper informed and follows up with international counterparts as required to ensure that engaged locations stay within budget and issues invoices timely. Initiates troubleshooting issues with finance counterparts as needed. Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis. Generates global client LEDES files for electronic billing based on client requirements. Desired Skills Strong communication and interpersonal skills required to interact with staff and timekeepers. Must be team-oriented and have ability to work effectively and collaboratively in a fast-paced environment. Must be an accurate proofreader and have strong attention to detail. Ability to troubleshoot and resolve complex problems required. Must have proven analytical skills. Has ability to work independently and is able to take direction well. Minimum Education High School Diploma or GED. Preferred Education Bachelor's Degree in Accounting, Finance or similar field. Minimum Years of Experience 5 years' experience successfully managing high volume billing portfolios in a fast-paced environment. Must have an expert level of knowledge and experience with direct billing or client accounts (to include domestic, global and e-Billing) for a law or professional services organization required. Experience as a team lead preferred. Is considered a subject-matter expert. Strong computer skills including advanced proficiency in Excel and accounting system, such as Aderant. Requires proficiency in e-billing applications, such as Bill Blast or e-Billing Hub. Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast-paced environment. Perform all other duties, tasks or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm's discretion in the future. Disclaimer The purpose of this is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment. Application Process Applicants must apply directly online instead of sending application materials via email. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact ***********************. Agency applications will not be considered. No immigration sponsorship is available for this position. The firm's expected hiring range for this position is $40.39-$61.55 per hour depending on the candidate's geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered for employment will also be dependent on other factors including the candidate's experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k). #LI-SB1 #LI-Hybrid DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .