Branch office administrator jobs in Concord, PA

Morgan Construction Management (MCM) provides exceptional construction project management services to our clients in various markets that comprise of government, transportation, educational and religious institutions, housing and commercial. Since 2011, MCM serves its clients in the private and public sectors. MCM manages all phases of projects from programming to implementation and from pre-construction to post construction. Job Summary MCM is seeking a skilled and detail-oriented Administrative Assistant to join our team at our Philadelphia office. The ideal candidate will provide high-level administrative support to the President and ensures the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will act as a liaison between the President and staff, clients, and stakeholders. Responsibilities will include the following: Manage and maintain President's schedules, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain files, records, and databases. Schedule and coordinate meetings, conferences, and events, ensuring all logistics are handled. Prepare agendas and materials for meetings, and take minutes as required. Follow up on action items and ensure timely communication of decisions. Serve as the primary point of contact for internal and external communications on behalf of the President. Screen and prioritize incoming calls, emails, and other communications. Draft and send communications on behalf of the President when necessary. Assist in managing special projects and initiatives as directed by the President. Track project timelines and deliverables. Ensure the office is organized and well-maintained. Create memos, letters, reports and distribute as needed Manage office supplies and equipment, coordinating with vendors as necessary. Communicates on behalf of the President and serves as a gatekeeper. Support the onboarding of new employees and assist with training as needed. Maintain and handle confident sensitive information with discretion and maintain confidentiality at all times. Uphold the integrity of the President's office and represent the President positively. Prepare and process bi-weekly payrolls for all employees, including calculating hours worked, overtime, bonuses, and deductions. Ensure timely and accurate payroll processing to meet established deadlines. Review and verify timekeeping records and resolve any discrepancies. Process and submit invoices to clients. Requirements Bachelor's degree in business administration, communications, or a related field preferred. Minimum 3 years of experience as an Administrative Assistant. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Proficient in ADP and Quickbooks. Excellent verbal and written communication skills. Strong organizational and time management skills with the ability to prioritize tasks. Ability to work independently and as part of a team. High level of professionalism and strong interpersonal skills. Problem-solving skills and the ability to handle unexpected situations. Why Join Us? At Morgan Construction Management, we value our employees and provide opportunities for professional growth and development. We offer a competitive salary, comprehensive benefits package, and a supportive work environment. Join our team and contribute to exciting projects that shape the built environment! Morgan Construction Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Experience A minimum of 3 years Work Location: In person

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 724 Yorklyn Road Suite 325, Hockessin, DE This job posting is anticipated to remain open for 30 days, from 23-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $27.74 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Your role A Branch Office Administrator provides administrative support to the Branch Manager and broader management team. Key Responsibilities: * Operations support including processing mail, forms and checks. * Greeting clients and supporting main line phone coverage. * Assist clients with issues and complaints to gain efficient resolutions * Coordinate and plan branch office meetings and other branch office activities including purchasing and facilities management * Manage all Human Resource functions for support staff * Support and drive strategic firm initiatives Key Deliverables: * Implement firm administrative and risk management guidelines and policies * Support New Hire process by maintaining records, approvals and orientation * Provide administrative support for all aspects of licensing and registration for all registered employees * Provide Payroll support (FA Compensation) Join us At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves. We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us. Your expertise Scope and complexity of role: Employees provide standard administrative, technical and/or professional support to a certain area. This can be either personal support to one manager or support for a certain area or location. They identify and report process improvements in their own work scope. They keep their own skills updated with new developments in their own field. Autonomy: Under supervision Employees complete tasks as required within their own objectives and in line with team goals. They work within clearly defined processes and may have sufficient leeway for their own input. Organizational impact: Employees establish good working relationships with colleagues in the organization to ensure support in achieving tasks. About us UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe. We know that great work is never done alone. That's why we place collaboration at the heart of everything we do. Because together, we're more than ourselves. Want to find out more? Visit ubs.com/careers.

Job Description Vital Home Care Services, Llc in Clifton Heights, PA is looking for one admin assistant to join our team. We are located at 228 W. Baltimore Pike. Our ideal candidate is self-driven, ambitious, and hard-working. Responsibilities Answer phones Collect and Organize patient data Prepare daily reports/ Billing Manage on-call calendars and prepare for meetings Track/process verbal orders Keep packets for RN Case Managers up to date for visits/scheduling Attend case conference weekly Qualifications Previous Administrative Assistant highly preferred Spanish speaking applicants highly preferred Must have a clinical office or home health/hospice experience Must be proficient on the computer and pass a typing test Strong organizational, written interpersonal, and telephone communication skills The ability to change focus quickly and accurately The ability to think critically and work as part of a team focused on providing optimal patient care and; Ability to work efficiently in rapidly changing environments. Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, PowerPoint, and social media marketing VITAL Home Care Services, LLC is aiming to grow and provide quality care. We believe that our employees are a vital key to our company's success! We are looking forward to reading your application.

Assists with most aspects of Global Capital Markets trust or entity administration and servicing of high net-worth private and institutional clients. Supports less experienced account relationship managers with limited supervision. May serve as administrator for medium to large (as defined by business) and/or highly complex clients. Serves as point of contact for client regarding daily administration. Maintains daily contact with clients to address general inquiries and/or facilitate client requests. Processes all related transactions, including collecting critical documents, processing cash disbursements, trades and account balances, establishing new accounts and facilitating client requests for discretionary distributions and trust terminations. Ensures proper administrative management for accounts under responsibility. **Primary Responsibilities:** + Oversee client relationships, making appropriate recommendations for routine internal business activities. + Assist account representative(s) in revenue generating activities by providing appropriate recommendations, preparing documents for and participating in meetings. Manage daily implementation of client strategies. + Foster client relationships with assigned client base, serving as primary point of contact for the client; make recommendations for services to correct and/or enhance the client experience. Resolve problems and respond to client requests in a timely manner. + Manage relationships with internal and external service partners; assess issues requiring immediate attention in a timely manner and work to resolve all other issues through the normal course of business utilizing available resources. + Develop and maintain industry knowledge applicable to the business and demonstrate the ability to articulate that knowledge internally and externally. Remain current on industry news applicable to the line of business. + Demonstrate an in-depth knowledge of corporate policies and procedures related to the administrative role. + Provide and maintain appropriate levels of controls to minimize losses. + Provide effective support of team members. + Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management. + Promote an environment that supports belonging and reflects the M&T Bank brand. + Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. + Complete other related duties as assigned. **Scope of Responsibilities:** The position may provide guidance to less experienced personnel or other staff. **Education and Experience Required:** Combined minimum of 4 years' higher education and/or work experience, including a minimum of 1 year relevant work experience with direct client contact Strong focus on customer service and satisfaction Strong verbal and written communication skills **Education and Experience Preferred:** Bachelor's degree focused on Finance, Business, Economics or Accounting and a minimum of 1 year relevant work experience with direct client contact CCTS (Certified Corporate Trust Specialist) certification if corporate trust focus Strong skills in pertinent software applications, with ability to learn new applications Experience working in a team environment Strong interpersonal skills with ability to build significant level of trust with clients Self-confident Proven ability to work well with highly capable and successful individuals Strong analytical ability Demonstrated ability to develop strong working relationships with administrative support areas appropriate to the business unit Experience contributing to positive working relationships and maintaining integrity and professionalism M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $24.87 - $41.45 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. **Location:** Wilmington, Delaware, United States of America M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.

**CMTA, a Legence company** CMTA (********************** is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities. **Job Summary:** The Project Coordinator/Office Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project. In addition, this role will also be responsible for general office duties and is integral to ensuring that all office operations run smoothly. **Essential Duties and Responsibilities as Project Coordinator:** + Manage bidding of projects: + Create bid packages. + Maintain bid lists. + Issue addenda's. + Provide plan holders list to contractors. + Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.). + Post bids and oversee bidding materials. + Issue recommendation letters to project owners. + Create submittal template spreadsheet for Procore. + Facilitate project closeout: + Issue award letters to contractors. + Create AIA documents and submit to contractors. + Contact needed parties for signatures and track progress. + Obtain operation and maintenance manuals, along with as-built drawings. + Create letters for the project owners and send all needed materials. + Assist with any needed building permits. + Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.). + Manage Procore database: + Bid packages. + Pay applications. + Plans and specifications. + AIA documents. + Punchlists + RFI's + Update contract amounts. + Other duties and responsibilities as assigned. **Essential Duties and Responsibilities as Office Coordinator:** + Manage office upkeep and maintenance. + Answer and direct calls. + Greet and assist clients that come into the office. + Process incoming and outgoing mail. + Monitor office supplies inventory and place orders. + Coordinate maintenance of office equipment. + Assist with new hire onboarding. + Actively participate on events and office safety committees. + Act as the main point of contact for employees with questions regarding office operations. + Support marketing department in trade show coordination and proposal printing/binding + Support local efforts in teambuilding activities/events coordination/holiday parties, etc. + Other duties and responsibilities as assigned. **Problem Solving:** Problems and solutions are unique and unpredictable, but are similar to those previously encountered. Solutions require judgment such as setting priorities, evaluating results and/or coordinating with others. Problem solving and/or critical thinking involves identification and analysis of diverse problems; solutions are often found by reviewing standard documented processes and/or work procedures and modifying them to apply to the situation. Guidance is usually provided on what source(s) to consult, and decision is reviewed by supervisor before implementation. **Supervision Required:** Supervision is present to review broad objectives relative to basic position duties and day-to-day department duties. Basic work and decisions do not require direction or review by immediate supervisor. Strategic issues are referred to supervisor. **Decision-Making Impact:** Some independent judgment is necessary to select and implement the most appropriate solution, with frequent discussion/contact with a supervisor. May occasionally make recommendations to work procedures, policies, and practices. Recommendations to create efficiencies within work procedures, policies, and practices are always encouraged. Decision-making impacts department and outside department/multiple departments. **Work Complexity:** Tasks are multiple and diverse with some connectedness across processes. Work requires the direct application of a variety of procedures, policies, and processes. Supervisory Responsibilities: No supervisory responsibilities. **Qualifications (Education, Experience, and Licenses/Certifications required):** + Degree in Business Management preferred. + 2+ years' experience in administrative or clerical work. + 1+ years' experience in the construction industry. + Proficiency in the use of Microsoft Office products. + Proven ability to maintain excellent integrity and ethical standards within role. **Physical Requirements:** Position requires regular sitting, hearing, and vision. Position frequently requires standing, walking, reaching with arms and hands, and talking. Position occasionally requires climbing/balancing, kneeling/crouching, and the ability to lift and carry over 20 lbs. We are unable to provide immigration sponsorship for this position. \#LI-JS1 #LI-Onsite **About Legence** Legence (****************************** (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients. **Benefits Overview** **Health & Welfare:** Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program **Time Off Benefits:** Paid vacation, company-paid holidays, and paid sick leave **Financial Benefits:** 401(k) retirement savings plan **Reasonable Accommodations** If you need assistance or accommodations during the application or interview process, please contact us at ******************* or your dedicated recruiter with the job title and requisition number. **Third-Party Recruiting Disclaimer** Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. **Pay Disclosure & Considerations** Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. **Equal Employment Opportunity Employer** Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law **Job Details** **Pay Type** **Hourly**

Full-time Description The Renfrew Center of Radnor, PA offers an unmatched opportunity, in the field of eating disorders, for a Office Administrator to work in an environment that changes lives. The Renfrew Center provides opportunities for individuals of all backgrounds, that have the desire and passion to foster a positive outcome and impact on our patients' lives. The Renfrew Center's research-based treatment model, for eating disorders, is focused on treating the whole person and helping them lead a rich and fulfilling life. Our commitment to you - We are committed to providing every employee the opportunity for personal and professional development through: Competitive compensation package Healthcare benefits including Medical, Dental, Vision, Life Insurance, etc Employee Assistance Program. 401(k) with company match Generous Time Off Package - Vacation, Sick & Holiday Continuing education (CE) programs and training Advancement opportunities within the organization Multi-disciplinary collaborative work space proving opportunities for personal and team growth Position Responsibilities: Daily administrative operations of the front office while maintaining a high degree of professionalism and confidentiality to protect our client's rights. This includes professional interaction with clients, families, and staff. Maintaining charts and correspondence in a manner that demonstrates a proficient understanding and compliance with HIPAA, Local, State, and Federal confidentiality rules and laws. The ability to interact with and invoice clients and accept payments upon the day of service. Maintaining proper accounting of cash drawer and petty cash reserves. Demonstrating proficiency in Medical Billing/Scheduling software including ADS. General office clerical capability. Managing multiple tasks in a timely manner. Requirements Education, Competencies and Credentials: High School Diploma or equivalent required. Associate/Bachelors or Business School graduates preferred. 1 - 2 years of preferred experience in healthcare office management. Familiarity with Electronic Health Records (EHR). Computer literate, with proficiency in MS-based office computer systems including Hours: 40 hours per week, Monday - Friday The Renfrew Center provides cisgender adolescent girls and adult women, transgender, and non-binary individuals with the tools they need to succeed - in recovery and in life. Offering a warm, nurturing environment, Renfrew's treatment philosophy emphasizes the importance of a collaborative therapeutic relationship, a feminist-relational approach, and the belief that every person needs to actively participate in their own recovery

The Juvenile Team Secretary performs various administrative and clerical tasks to support the Juvenile Unit of the District Attorney's Office. The Juvenile Team Secretary performs various administrative and clerical tasks to support the Juvenile Unit of the District Attorney's Office. * Create new case files. * Receive juvenile petitions/police reports and corresponding statements from victims/witnesses. * Provide clerical support to one (1) Deputy and up to three (3) attorneys engaged in prosecuting juvenile defendants. * Type/Prepare letters, memos and data entry of police reports. * Prepare subpoenas. * Request copies of labs and lab fee sheets. * Gain and maintain J-Net certification. * Run criminal history for Assistant District Attorneys. * Provides discovery to defense attorneys. * Answers phones and directs calls. * Picks up and distributes mail daily. * Other duties as assigned. Qualifications * High school graduate or equivalent. * One to two years previous work experience in the DA?s Office preferred. * Strong computer skills with a working knowledge of Microsoft Office. * Strong writing and oral communication skills. * Excellent typing skills with comprehensive knowledge of the court system/court procedures. * Ability to pass security background check. Residence Requirement: The County of Delaware has a residency requirement for employees. Anyone

6001 - Newark - 2070 Stafford Way, Newark, Delaware, 19711CarMax, the way your career should be! Provide an iconic customer experience - Summary: Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls. What you will do - Essential Responsibilities: Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process. Seeks win/win solutions for the customer and partners appropriately Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention. Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale. Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure Clerical responsibilities may include, but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags. Answers multi-line phone system, responds to callers' needs and direct calls as appropriate. Learn and succeed as part of a team: Pleasant, but noisy office environment Numerous distractions and disruptions due to incoming communication May require walking or standing for extended periods of time Variety of work schedules with shifts that do include nights, weekends, and holidays. Wear CarMax clothing (acquired through the company) at all times while working in the store Qualifications: Work requires ability to: Read, interpret and transcribe data in order to maintain accurate records Use resources and partnership to balance the needs of the customer and the business Understand numeric filing system Use word processing, spreadsheet and other programs, displaying intermediate PC skills Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail Lift objects that weigh as much as 15-20 lbs Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written Complete CarMax provided training as required Develop partnerships with Sales team and other departments in order to provide quality customer service Maintain confidentiality of all records, files and reports within the scope of the position Report Asset Protection and/or Human Resource related issues to management Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

CRB's over 1,100 expert professionals drive innovative, life-changing and life-saving solutions for manufacturers in the life sciences and food and beverage industries. Our mission, vision, and core values put client satisfaction and employee experience at the center of everything we do. As an AEC Firm we proudly specialize in industries that inherently carry important social responsibility - we recognize our impact and influence in the communities we serve and pursue corporate responsibility through the lens of people, community, and planet. From oncology and rare disorders to COVID-19 or alternative proteins, our design and construction projects are pioneering solutions addressing important issues such as food scarcity and global health. Job Description The Project Account Administrator I is responsible for planning and performing accounting functions that conform to current approval policies and procedures. Daily interaction with company personnel, managers, clients, and vendors is expected. This role will interface with Project Directors/ Managers, project staff, and CRB management to ensure all key controls around invoice processing, expense reporting, client invoicing, and collections/ accounts payable comply with company requirements. Responsibilities * Plan and perform accounting functions that conform to current approval policies and procedures * Daily interaction with company personnel, managers, clients, and vendors * Interface with Project Directors/ Managers, project staff, and CRB management to ensure all key controls around invoice processing, expense reporting, client invoicing, and collections/ accounts payable comply with company requirements Qualifications Minimum Qualifications * Associate degree or equivalent experience required; Bachelor's degree preferred * Up to two years of prior experience in a construction accounting position Additional Qualifications * Excellent written and verbal communication skills * Experience with Deltek Vision accounting software a plus * General understanding of accounting standards and principles * Must be comfortable working to established deadlines during financial periods * Outstanding attention to detail and high level of accuracy should be maintained * Knowledge of basic financial/accounting/administrative duties Additional Information All your information will be kept confidential according to EEO guidelines. CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening. CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails. CRB offers a complete and competitive benefit package designed to meet individual and family needs. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future. Weston Solutions is seeking a detail-oriented and highly organized Administrative Associate to provide comprehensive support to our managers and teams. This role is critical in ensuring smooth day-to-day operations, from managing schedules and preparing reports to coordinating communications and maintaining essential records. The ideal candidate is proactive, resourceful, and committed to delivering excellence in a fast-paced, team-oriented environment. Location: West Chester, PA (on-site) Expected Outcome: Administrative Support & Documentation * Prepare and edit correspondence, memos, forms, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe; create non-standard reports as needed. * Excellent written and verbal communication skills. * Schedule and coordinate report production timelines, meetings, and review sessions. * Report production using internal copy machines. * Track and monitor deadlines to ensure on-time delivery. * Draft and proofread documents with excellent grammar and attention to detail. * Maintain accurate records through organized filing, storage, retrieval, and retention systems. Scheduling & Coordination * Coordinating meetings and travel to avoid scheduling conflicts. * Review, route, and follow up on incoming mail, screen and direct calls to appropriate personnel. * Coordinate and assist with special projects under tight deadlines. Data Management & Reporting * Collect and compile information from multiple sources to produce standard reports, logs, and records. * Enter and review timesheet data in Time Track and verify employee expense reports. Monitor weekly/monthly expenditures, resolving discrepancies with manager approval. * Assist with WESTON "track" systems and other applications (e.g., Expense Track, Corp Track). General Office Support * Operate personal computer to access email, calendars, and office software. * Prioritize workload independently and seek guidance when necessary. * Maintain flexibility and adaptability in managing multiple priorities. * Apply knowledge of WESTON's policies, procedures, and technical standards. Knowledge, Skills & Abilities: * High School Diploma or equivalent with 4-6 years of general clerical/administrative experience. * Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook. * Excellent grammar and spelling. * Basic math skills: addition, subtraction, multiplication, and division. * Strong interpersonal skills; a team player. * Commitment to providing excellent customer service. * Dedication to continually updating skills. We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families. * Medical, Dental, Vision, 401K with base and matching employer stock contributions. * Paid time off includes personal, holiday and parental. * Life and disability plans. * Critical illness and accident plans. * Work/Life flexibility. * Professional development opportunities. Compensation will vary based upon experience, education, skill level, and other compensable factors.

Job Description About Athena Athena is a creative place for leaders, risk-takers, creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we've delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports. Our people make Athena, Athena. They're what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way. About the Position Athena is seeking a Front Office Administrator to be the first point of contact for visitors and provide key administrative support for smooth daily operations. This role ensures a welcoming, professional environment while assisting with office coordination and communications. Requirements What you'll contribute to: Front Desk & Visitor Management Greet and assist visitors, ensuring a warm and professional experience Manage visitor check-in and maintain accurate visitor logs Coordinate with internal teams for meeting room availability and visitor needs Support facility-related requests and issues Phone & Communication Support Answer and direct incoming calls promptly and professionally Handle general inquiries and route calls or messages to the appropriate team members Monitor and respond to front desk emails Scheduling & Coordination Assist with booking conference rooms and managing meeting calendars Support coordination of in-office appointments and vendor visits Mail & Deliveries Receive, sort, and distribute incoming mail and packages Prepare outgoing mail and shipments as needed Office Support Expense reimbursement and submission for select senior executives Maintain a tidy and organized reception area Assist with light administrative tasks such as filing, scanning, and data entry Operate and troubleshoot audiovisual (AV) equipment in conference rooms, providing light technical support to employees as needed to ensure smooth meeting experiences Own kitchen responsibilities, including unloading the dishwasher, maintaining fridge cleanliness, and ensuring kitchen areas are organized and stocked Office Supplies: Provide support for office supply requests and assist in maintaining inventory when needed Event Assistance Help set up and break down for meetings and office events Coordinate refreshments for guests and internal gatherings The skills and experience you should bring: Excellent verbal and written communication skills Strong interpersonal skills with a customer-service mindset Ability to manage multiple tasks in a fast-paced environment Proficiency in MS Office (Outlook, Word, Excel) Highly organized and detail-oriented Previous experience in a receptionist or administrative role preferred High level of professionalism and discretion Benefits Medical/Dental benefits including of 1K Health Reimbursement Account Matching 401K Generous PTO policy Substantial Parental Leave Policy Candidates must be willing to work in-person (5 days on-site) in our Philadelphia, PA office. Curious about your career path at Athena? This role is within a rapidly growing department and the right candidate can excel, produce great work, and have an immediate impact on Athena's social product culture and growth. Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let's get started. Athena is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at ************ or at AthenaGlobalAdvisors.com .

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Tacoma City Theaters, managed by Legends Global, has an opening for a part-time Box Office Coordinator. The primary responsibilities include assisting with coordinating, planning, and organizing box office sales, assisting with event programming, and assisting with staff management and oversight of the box office ticket sellers and ticket takers at Pantages Theater, Rialto Theater, and Theatre on the Square. This position reports directly to the Box Office Manager. Essential Duties and Responsibilities Assist Box Office Manager with event programming and all elements of ticketed events using software including Ticketmaster TMWin HOST, TM1 Events and Archtics Communicate effectively, professionally and positively with customers, promoters, venue staff, vendors and ticketing company representatives Solve problems and provide exceptional customer service Maintain accurate inventory of all tickets distributed and available for sale Monitor daily ticket sales for all upcoming events and communicate information to venue management and promoters Maintain updated information in all event and settlement files for each event including all event sales, modifications, and settlement reports Assist with training and supervising box office ticket sellers and ticket takers in accordance with box office policies, venue's human resource policies, and applicable laws Answer phone calls during box office hours Prepare and submit box office reports for event settlement as needed Submit daily reports of sales transactions to Box Office Manager Ensure PCI compliance rules are followed Assist the Box Office Manager with all box office functions Manage all box office duties and box office staff when Box Office Manager is out of office All other duties and responsibilities as assigned Education And Work Experience At least one year of box office experience with Ticketmaster (TMWin HOST or TM1 is preferred) At least one year of supervisory experience is preferred High School diploma or equivalent is required Associate degree or two years of related work experience is preferred Skills And Abilities Strong attention to detail and proofreading skills Organizational and project management skills Ability to reconcile financial information and keep accurate records Ability to accurately anticipate and act upon the needs of the box office and customers Ability to organize pertinent information and communicate effectively with customers, team members, and other venue staff Self-directed, ability to function both independently and as a team member Ability to handle multiple priorities, solve problems and make decisions and work with minimal instruction or supervision Strong customer service skills Experience with Microsoft Excel, Microsoft Outlook, and Microsoft Word and Google Chrome Must communicate well in person, over the phone and through email Must have professional attitude, appearance and personality Knowledge of supervisory principles and practices Physical Demands Position requires physical ability to move about large facilities, including being on feet and walking for prolonged periods, climbing stairs, bending, crouching, reaching, grabbing and/or sitting and/or standing up for up to 2 hours at a time May be required to work both indoors and outdoors as required by event Position requires ability to handle high noise levels during some events Position requires availability to work extended and flexible hours during the day as well as nights, weekends and holidays based on event schedule Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Compensation Hourly Rate: $21-23 per hour (Non-exempt) Overtime: time and one half paid for weekly hours over 40 Sick leave paid in accordance with Washington state law The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description 1. Analyze daily chargeback transactions to ensure chargebacks are accurately issued within 3-5 days in Revitas CARS system. Primary analyst responsible for researching and investigating chargeback errors to proactively mitigate systematic issues with accounts. Provide analysis of accounts for management review. 2. Primary contact for customers, national account managers and inter-departmental areas (pricing, accounts receivable, government pricing, finance, returns, rebates, IT and EDI) 3. Provide analytical review of indirect sales reporting to Teva Account Managers, Branded Business Unit and Government Pricing team. 4. Manage relationship with Wholesalers to identify, fix and resolve chargeback related issues. Responsible for managing monthly conference calls with Wholesalers and National Account Managers 5. Analyze customer deductions to determine if valid and work closely with A/R to resolve 6. Primary contact for internal and external chargeback audits. All other projects and responsibilities as assigned Qualifications Education Required: High School Diploma or GED Education Preferred Bachelor's Degree Experience Required: Minimum 4 years' experience in large corporate setting in functions such as Accounting or Finance, or Associates Degree with +2 years' experience. Experience Preferred: Chargeback experience preferred. Specialized or Technical Knowledge, License, Certifications needed: Proficient in Word, Excel, and familiarity with internet; experience with Revitas CARS preferred. Functional Knowledge and skills: * Ability to work independently and with a team. * Good verbal and written communication skills. * Organized, detail oriented, have the ability to multi-task and manage changing priorities. *Good Problem Solving Skills Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description CW Psychological Services is looking for a skilled administrative associate to assist our thriving practice and community in King of Prussia, PA. This position plays an important part in the practice of ensuring the smooth operation, including interacting with clients, assisting clinical staff, and operating the front office, including insurance and billing tasks. We are looking for someone who displays exceptional organizational skills, attention to detail, a professional and friendly demeanor, and empathy. Being tech-savvy and having experience in handling administrative and billing duties in a healthcare or mental health setting are ideal. As the Front Office Administrator, you will manage front office tasks such as client scheduling, marketing efforts, coordinating referrals, handling billing and insurance coordination, overseeing office operations, and liaising with maintenance. This position collaborates closely with the Owner and Billing team to ensure seamless operations and exceptional client service. Our ideal candidate thrives in a supportive and team-oriented workplace, values mutual respect and transparency, enjoys access to complimentary snacks and beverages, appreciates a fun atmosphere with team-building activities, and embraces a relaxed dress code. Come join CW Psychological Services and contribute to our mission of delivering top-notch mental health services and fostering hope for a brighter future. Compensation: $16 - $19 hourly Responsibilities: Prioritize client care and provide exceptional customer service while handling phone calls and email communications, ensuring timely responses to inquiries Schedule initial sessions for clinicians and manage rescheduling/cancellations Handle client issues and escalate, as needed Conduct insurance verifications and gather necessary client information Maintain and distribute reports for documentation to keep staff informed Conduct research to identify potential partnerships and referral sources, and connect with them via phone call or email Work with the referral coordinator and use the Active Campaign portal for marketing efforts Create and distribute marketing materials, such as flyers and newsletters Distribute information regarding insurance updates impacting the practice Manage outreach programs and ensure continuous connections with referral sources to maintain steady referrals Assist with monthly training distributions and performance evaluations Handle and send out company policy communications Manage day-to-day operations of the office, including maintenance requests and vendor coordination Provide support for office assignments Verify insurance eligibility and benefits for mental health services Collect co-pays, deductibles, and out-of-pocket payments at the time of service Accurately enter and update insurance and billing information in the system Submit insurance claims via electronic health records (EHR) or billing software Follow up on unsettled claims and denied reimbursements, working with payers and clients as needed Generate patient statements and communicate outstanding balances professionally and sensitively Maintain billing records and reconcile daily transactions Coordinate with the Billing Manager or third-party billing provider if applicable Qualifications: High school diploma or GED required. A higher degree, like an associate's or bachelor's, is preferred Two (2) years of overall experience in a face-to-face customer service role At least a year or more of experience in an administrative support role is preferred Previous experience in a medical or clinical practice is helpful Experience with light marketing and customer outreach is helpful Possess a high level of professionalism and excellent customer service skills Possess the ability to multitask and identify changing priorities Relentless attention to detail Ability to effectively communicate one-on-one with clients, co-workers, or vendors Can thoughtfully write reports, emails, memos, and correspondence. Ability to use and learn scheduling systems Proficiency in or willingness to learn Practice (electronic health records) Proficiency in or willingness to learn Hushmail (email), Talkroute (virtual phone), and Fax Plus Schedule Requirements This position generally works 40 hours per week and is eligible for overtime as needed. The schedule could be flexible, as we are not a typical 9-to-5 operation and may differ based on practice needs and client flow. Compensation $16 to $19 per hour, depending on experience About Company CW Psychological Services treats adults, children, & families with a wide variety of behavioral health concerns. We receive an abundance of referrals each week and have a history of maintaining a lengthy and ongoing waitlist, which allows clinicians to quickly build a sustainable caseload once credentialed with our variety of insurance panel contracts. Our philosophy is to create an environment wherein clinicians can practice with a minimum of managed care and documentation concerns by working to eliminate systemic hassles. Clinicians can focus on providing robust and excellent clinical care to maximize their clients' health and well-being.

At Towne Park, it's more than a job, you can make an impact. A career with us is rewarding in more ways than one. As a hospitality services company, our commitment is to create smiles by delivering exceptional experiences. When you work with us, you have an opportunity to impact the millions of patients, visitors and guests we proudly serve. Whether providing compassionate service that eases the anxiety of a patient and their family, creating a memorable experience for a guest in a new city, or helping a colleague, every day is a new opportunity to brighten someone else's day and make an impact. When we see a customer, a client or one of our own team members smile, we know we made an impact. It's why we do what we do. Towne Park is a place where you can make a difference and create smiles every day. Click here for important notices that may be applicable to you. For more information about our privacy policy, please click here. Job Details Compensation: Towne Park is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate's job-related skills, experience, education or training, and location. The hourly base pay range for this position is $25-$30 per hour. Benefits: Employees are eligible to enroll in medical, dental, and vision insurance, accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits. Employees are provided company-paid basic life and AD&D insurance as well as short-term and long-term disability. Employees are also able to enroll in the company's 401k retirement savings plan. Paid Time Off: Employees accrue 0.0654 hours of PTO per hour worked up to a maximum of 136 hours per calendar year. Employees receive 6 paid holidays throughout the calendar year and employees accrue up to a maximum of 4 paid floating holidays per calendar year. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. SUMMARY The part-time Office Administrator is responsible for supporting the daily operations of Towne Park's corporate office, known as the Field Support Center (FSC). This role requires a highly organized and detail-oriented individual capable of managing a variety of administrative tasks. The ideal candidate will demonstrate strong time management and multitasking abilities, along with a hospitality-focused, service-oriented mindset. The Office Administrator must be comfortable engaging with individuals at all levels of the organization and possess proficiency in Microsoft Outlook and Office Suite, as well as experience with Concur. The Office Administrator is expected to be in the office Tuesday-Thursday. ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform all functions. Descriptive Statement(s) % of Time Maintain an organized office and kitchen environment 20 Provide daily administrative and office support & handle all administrative tasks related to Concur expense and travel management 20 Order and manage inventory of general office supplies and snacks 10 Coordinate and order food and beverage needs for various in office meetings and employee activities 10 Receive, sort, and forward incoming mail, and manage shipping and receiving 10 Arrange air travel and hotel accommodations for interview candidates and other business needs 10 Backup support for Office Manager 10 The total amount of time for all functions of the job 100% QUALIFICATIONS Education: An associate's degree or higher in a business-related field, or equivalent experience Work Experience: 2-5 years' experience in general office administration; OR Equivalent combination of education and experience Knowledge & Skills: Knowledge of office management principles, methods, and procedures Computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint and Outlook) and various technological applications Proficiency in Concur Travel. Strong verbal communication skills Excellent written skills. Strong multi-tasking skills. Demonstration of professionalism and commitment to service that supports Towne Park's Mission. Ability to demonstrate a professional demeanor at all times as a reflection of the company Mission in a variety of settings with a demonstrated understanding and appreciation for diverse cultures. Desire to improve processes, take initiative and solve problems. SCOPE Authority to Act: Job is fairly routine. Incumbent follows established practices and procedures. Duties are performed with specific directions given and work is checked or verified on a frequent basis. Decisions are made within specific operational instructions and departmental guidelines. Errors in judgment could affect the smooth and efficient operation of the department. Budget Responsibility: The employee has control over resources available only. WORKING CONDITIONS & PHYSICAL DEMANDS The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Lifting Requirements Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects. Working Environment The majority of work will be performed in climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperatures on occasion. Travel Travel of up to 5% may be required.

Job Description This role involves a combination of administrative duties, human resources management, financial oversight, and quality assurance. They manage the day-to-day operations of the office, supervise staff, and ensure compliance with relevant regulations. Key Responsibilities: Office Management: Maintaining office supplies, equipment, and records, managing communication (phone, email, mail), and ensuring a functional and organized workspace. Human Resources: Coordinating the hiring process, maintaining employee records, managing payroll and benefits, and potentially conducting performance evaluations. Financial Management: Assisting with budget preparation, tracking expenditures, and potentially managing billing and collections. Client and Staff Coordination: Scheduling client visits, matching caregivers with clients' needs, and coordinating staffing schedules. Quality Assurance: Monitoring the quality of care provided, ensuring compliance with regulations, and implementing quality improvement initiatives. Communication and Customer Service: Interacting with clients, families, and staff, addressing inquiries and concerns, and maintaining positive relationships. Compliance: Ensuring the agency adheres to all relevant federal, state, and local regulations related to home care. Marketing and Business Development: In some cases, assisting with marketing efforts to promote the agency's services. General Administration: Performing various clerical duties, including word processing, data entry, and record keeping.

Associated Builders and Contractors of Eastern Pennsylvania is seeking to add a Membership Manager to their team. The Office Administrator is responsible for the overall coordination of daily office operations at ABC Eastern Pennsylvania offices. This role includes managing office systems, coordinating facility maintenance, supporting leadership with calendaring and scheduling, and ensuring efficient organizational processes that advance the chapter's strategic priorities. Essential Functions Oversee day-to-day office functions and workflow to ensure smooth operations. Manage supplies, equipment, vendor relations, and service contracts. Implement and maintain filing and record-keeping systems. Coordinate maintenance and security of office premises. Maintain digital and physical office procedures and standard operating procedures (SOPs). Assist with financial tasks including check requests, invoice tracking, bank deposits, cash log and petty cash reconciliation. Provide administrative support to department heads and leadership. Ensure compliance with office safety and IT procedures. Assist with scheduling meetings and staff calendar management. Serve as the point of contact for office visitors and members. Coordinate event logistics for office locations, including room setup, catering, and materials. The above requirements are representative of minimum knowledge, skills, and abilities. To perform this job successfully, the individual will possess the ability and aptitude to perform each duty proficiently. Educational and Other Requirements Bachelor's degree in Business Administration, Management, or related field. Prior experience in membership or association-based environments. 3-5 years of experience in office or administrative management. Strong written and verbal communication skills, tailored to suit a wide range of audiences. Strong organizational and problem-solving skills. High level of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office tools, including Outlook, Word, Excel, Teams, and PowerPoint. Motivated self-starter with strong organizational skills and the ability to manage multiple priorities with ease. Collaborative team player with a positive attitude and a willingness to jump in and help wherever needed. Excellent interpersonal and relationship-building skills, with the ability to build consensus and contribute to a supportive workplace culture. Location Works out of our E. Norriton Office Benefits Staff Development Employer paid healthcare and dental Life insurance benefit after 1 year Employer paid short-term disability after 1 year 12 Paid Holidays 401k plan About ABC Eastern Pennsylvania Associated Builders and Contractors of Eastern Pennsylvania is committed to developing the next generation of skilled construction professionals through comprehensive apprenticeship and training programs. We work with employers, unions, and educational institutions to provide high-quality training that meets industry needs and creates opportunities for individuals in the construction trades. We are an equal opportunity employer committed to diversity and inclusion in our workplace.

CRB's over 1,100 expert professionals drive innovative, life-changing and life-saving solutions for manufacturers in the life sciences and food and beverage industries. Our mission, vision, and core values put client satisfaction and employee experience at the center of everything we do. As an AEC Firm we proudly specialize in industries that inherently carry important social responsibility - we recognize our impact and influence in the communities we serve and pursue corporate responsibility through the lens of people, community, and planet. From oncology and rare disorders to COVID-19 or alternative proteins, our design and construction projects are pioneering solutions addressing important issues such as food scarcity and global health. Job Description The Project Account Administrator I is responsible for planning and performing accounting functions that conform to current approval policies and procedures. Daily interaction with company personnel, managers, clients, and vendors is expected. This role will interface with Project Directors/ Managers, project staff, and CRB management to ensure all key controls around invoice processing, expense reporting, client invoicing, and collections/ accounts payable comply with company requirements. Responsibilities Plan and perform accounting functions that conform to current approval policies and procedures Daily interaction with company personnel, managers, clients, and vendors Interface with Project Directors/ Managers, project staff, and CRB management to ensure all key controls around invoice processing, expense reporting, client invoicing, and collections/ accounts payable comply with company requirements Qualifications Minimum Qualifications Associate degree or equivalent experience required; Bachelor's degree preferred Up to two years of prior experience in a construction accounting position Additional Qualifications Excellent written and verbal communication skills Experience with Deltek Vision accounting software a plus General understanding of accounting standards and principles Must be comfortable working to established deadlines during financial periods Outstanding attention to detail and high level of accuracy should be maintained Knowledge of basic financial/accounting/administrative duties Additional Information All your information will be kept confidential according to EEO guidelines. CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening. CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails. CRB offers a complete and competitive benefit package designed to meet individual and family needs. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.