Data entry specialist vs data entry representative

The differences between data entry specialists and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry specialist and a data entry representative. Additionally, a data entry representative has an average salary of $33,173, which is higher than the $32,392 average annual salary of a data entry specialist.

The top three skills for a data entry specialist include data entry, customer service and computer database. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Data entry specialist vs data entry representative overview

	Data Entry Specialist	Data Entry Representative
Yearly salary	$32,392	$33,173
Hourly rate	$15.57	$15.95
Growth rate	-	-
Number of jobs	89,081	147,777
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 38%	Bachelor's Degree, 28%
Average age	44	44
Years of experience	2	2

What does a data entry specialist do?

A data entry specialist is responsible for filling data in a database or platform with precision and speed. There are instances when a data entry specialist must convert files and input information using particular devices or scanners. There are also situations where one has printed materials as a source, such as billing information, data logs, and other forms of documentation. Furthermore, a data entry specialist can also be in charge of regular correspondence, spreadsheet maintenance, and other data-related administrative tasks.

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

Data entry specialist vs data entry representative salary

Data entry specialists and data entry representatives have different pay scales, as shown below.

	Data Entry Specialist	Data Entry Representative
Average salary	$32,392	$33,173
Salary range	Between $24,000 And $42,000	Between $26,000 And $41,000
Highest paying City	Washington, DC	Urban Honolulu, HI
Highest paying state	Alaska	Alaska
Best paying company	DeWitt LLP Law Firm	Alere
Best paying industry	Finance	Automotive

Differences between data entry specialist and data entry representative education

There are a few differences between a data entry specialist and a data entry representative in terms of educational background:

	Data Entry Specialist	Data Entry Representative
Most common degree	Bachelor's Degree, 38%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	-	-

Data entry specialist vs data entry representative demographics

Here are the differences between data entry specialists' and data entry representatives' demographics:

	Data Entry Specialist	Data Entry Representative
Average age	44	44
Gender ratio	Male, 24.8% Female, 75.2%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 20.6% Asian, 7.9% White, 56.3% American Indian and Alaska Native, 0.6%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	5%	5%

Differences between data entry specialist and data entry representative duties and responsibilities

Data entry specialist example responsibilities.

Manage FedEx account; send and receive large volume of tax and accounting paperwork.
Enter ten-key data; fastest keystrokes reach 104 wpm.
Land Venezuela 1- 2D and 3D designer perform processing and QC for land acquisition seismic.
Used SQL scripts to process automate crack and lane detection on files that require it.
Enter bank account information on individual life policies in Guard-O-Matic (ACH) payment plan.
Fill a bin/tray/tray/box with complete packets then place it in the designated area to await QC.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Data entry specialist vs data entry representative skills

Common data entry specialist skills

Data Entry, 25%
Customer Service, 16%
Computer Database, 12%
Computer System, 4%
WPM, 4%
Charge Entry, 3%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Office and Administrative Industry
Data Entry Specialist
Data Entry Specialist vs Data Entry Representative

Updated January 8, 2025

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