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Data entry specialist vs data processor

The differences between data entry specialists and data processors can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry specialist and a data processor. Additionally, a data processor has an average salary of $33,076, which is higher than the $32,392 average annual salary of a data entry specialist.

The top three skills for a data entry specialist include data entry, customer service and computer database. The most important skills for a data processor are computer database, data processing, and financial data.

Data entry specialist vs data processor overview

Data Entry SpecialistData Processor
Yearly salary$32,392$33,076
Hourly rate$15.57$15.90
Growth rate--
Number of jobs89,08192,954
Job satisfaction5-
Most common degreeBachelor's Degree, 38%Bachelor's Degree, 40%
Average age4444
Years of experience22

What does a data entry specialist do?

A data entry specialist is responsible for filling data in a database or platform with precision and speed. There are instances when a data entry specialist must convert files and input information using particular devices or scanners. There are also situations where one has printed materials as a source, such as billing information, data logs, and other forms of documentation. Furthermore, a data entry specialist can also be in charge of regular correspondence, spreadsheet maintenance, and other data-related administrative tasks.

What does a data processor do?

A data processor is responsible for encoding various information to the organization's database, originating from either manual or electronic communications. Data processors must be highly detail-oriented, especially on analyzing the completeness of data before uploading it to the system. In some cases, a data processor performs in-depth research to verify the authenticity of the information. A data processor should have excellent typing skills and knowledge with office software tools to create proper formatting and ensure accuracy for easy comprehension.

Data entry specialist vs data processor salary

Data entry specialists and data processors have different pay scales, as shown below.

Data Entry SpecialistData Processor
Average salary$32,392$33,076
Salary rangeBetween $24,000 And $42,000Between $26,000 And $40,000
Highest paying CityWashington, DCLos Angeles, CA
Highest paying stateAlaskaAlaska
Best paying companyDeWitt LLP Law FirmAECOM
Best paying industryFinanceTechnology

Differences between data entry specialist and data processor education

There are a few differences between a data entry specialist and a data processor in terms of educational background:

Data Entry SpecialistData Processor
Most common degreeBachelor's Degree, 38%Bachelor's Degree, 40%
Most common majorBusinessBusiness
Most common college--

Data entry specialist vs data processor demographics

Here are the differences between data entry specialists' and data processors' demographics:

Data Entry SpecialistData Processor
Average age4444
Gender ratioMale, 24.8% Female, 75.2%Male, 31.2% Female, 68.8%
Race ratioBlack or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 20.6% Asian, 7.9% White, 56.3% American Indian and Alaska Native, 0.6%Black or African American, 9.9% Unknown, 4.2% Hispanic or Latino, 20.7% Asian, 8.5% White, 56.1% American Indian and Alaska Native, 0.6%
LGBT Percentage5%5%

Differences between data entry specialist and data processor duties and responsibilities

Data entry specialist example responsibilities.

  • Manage FedEx account; send and receive large volume of tax and accounting paperwork.
  • Enter ten-key data; fastest keystrokes reach 104 wpm.
  • Land Venezuela 1- 2D and 3D designer perform processing and QC for land acquisition seismic.
  • Used SQL scripts to process automate crack and lane detection on files that require it.
  • Enter bank account information on individual life policies in Guard-O-Matic (ACH) payment plan.
  • Fill a bin/tray/tray/box with complete packets then place it in the designated area to await QC.
    • Show more

Data processor example responsibilities.

  • Manage and prepare pharmaceutical records for multiple FDA audits.
  • Research the CPT coding manual and edit reference codes from CMS.
  • Utilize knowledge of diagnosis codes and CPT codes to prevent denial of claim.
  • Process Medicare and Medicaid papers.
  • Enter data information about insurance claims for Medicaid.
  • Demonstrate understanding of HIPAA laws and ability to maintain confidentiality.
    • Show more

Data entry specialist vs data processor skills

Common data entry specialist skills
  • Data Entry, 25%
  • Customer Service, 16%
  • Computer Database, 12%
  • Computer System, 4%
  • WPM, 4%
  • Charge Entry, 3%
Common data processor skills
  • Computer Database, 18%
  • Data Processing, 16%
  • Financial Data, 5%
  • Data Entry, 5%
  • Computer System, 5%
  • QC, 5%

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Updated January 8, 2025

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