Executive administrative assistant jobs in Downers Grove, IL

Duravant is a global engineered equipment company with an over 100-year operating history. Through our portfolio of operating companies, we deliver trusted end-to-end process solutions for customers and partners through engineering and integration expertise, project management and operational excellence. With worldwide sales distribution and service networks we provide immediate and lifetime aftermarket support to all the markets we serve in the food processing, packaging and material handling sectors. Duravant's market-leading brands are synonymous with innovation, durability and reliability. POSITION SUMMARY: The Executive Assistant to the CEO and CFO serves as a trusted partner to the company's two most senior executives, providing high-level administrative support while also owning independent projects that advance strategic, operational, and organizational priorities. This role requires exceptional judgment, discretion, and the ability to operate with autonomy in a fast-paced, dynamic environment. The ideal candidate is proactive, detail-oriented, and comfortable working at the executive and Board level, with the confidence and capability to manage complex priorities and contribute beyond traditional administrative responsibilities. ESSENTIAL RESPONSIBILITIES: Executive Support (CEO & CFO) Manage complex calendars, travel arrangements, and meeting logistics across multiple time zones Anticipate executive needs and proactively resolve scheduling conflicts and priorities Prepare briefing materials, agendas, presentations, and meeting summaries Serve as a gatekeeper and liaison between executives and internal/external stakeholders Support Board of Directors and executive leadership meetings, including materials coordination and follow-up actions Independent Project Support Own and execute discrete projects on behalf of the CEO and CFO, often cross-functional in nature Conduct research, prepare analyses, and develop executive-ready summaries and recommendations Track progress on strategic initiatives and follow up on action items across the organization Support special projects related to strategy, communications, operations, or governance Drive projects independently with minimal oversight, ensuring deadlines and quality standards are met Communication & Coordination Draft and edit executive communications with a high degree of professionalism and confidentiality Coordinate with senior leaders, external partners, and advisors Represent the CEO and CFO with credibility, tact, and sound judgment Confidentiality & Judgment Handle highly sensitive information with discretion and integrity Exercise strong judgment in prioritizing issues and escalating matters appropriately Maintain professionalism in high-pressure or ambiguous situations POSITION REQUIREMENTS: 5+ years of experience supporting senior executives (C-suite preferred) Demonstrated ability to manage complex schedules and competing priorities Strong written and verbal communication skills Proven ability to work independently and exercise sound judgment High level of discretion and professionalism Advanced proficiency in Microsoft Office and collaboration tools PREFERRED QUALIFICATIONS: Experience supporting both a CEO and CFO or multiple senior executives Exposure to Board-level governance or public/private company environments Experience managing projects or initiatives beyond traditional EA responsibilities Bachelor's degree preferred CORE COMPETENCIES: Executive presence and confidence Exceptional organizational and time-management skills Proactive problem-solving mindset Ability to synthesize information and communicate clearly Adaptability and comfort with ambiguity Strong interpersonal skills and relationship management Duravant is committed to a culture that promotes long-term career satisfaction and provides an opportunity for personal and professional growth. We succeed by operating within our core values of Integrity, Teamwork, Respect, Sense of Urgency, and Winning Spirit. Competitive compensation package Comprehensive benefits package designed to support our employees' health, well-being, and financial security Work/life programs designed to provide a safe, secure, and balanced environment Education and training programs to develop and grow a high-performance workforce Performance-based rewards

Job Title: Part-Time Executive Assistant Industry: Faith-Based Nonprofit Compensation: $40 - $50hr Work Schedule: Part-time, 3 days per week Monday, Tuesday, and Thursday | 8:30 AM-5:30 PM Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a long-established, mission-driven organization with a small, close-knit team. The organization values professionalism, personal development, and a supportive workplace culture. They emphasize leadership development, thoughtful collaboration, and structured operations while maintaining a values-centered environment. Job Description: Our client is seeking an experienced Part-Time Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced, stakeholder-facing environment. The Executive Assistant will serve as a trusted partner to leadership, supporting governance, communications, and donor-related activities. Key Responsibilities: Manage executive calendars, meetings, travel coordination, and correspondence Prepare agendas, briefing materials, presentations, and executive communications Coordinate board and committee meetings, including logistics, materials, and documentation Maintain governance records, reports, and historical documentation Oversee constituent and donor communications, including mailings and digital outreach Administer and maintain CRM and database systems with a high level of accuracy Support executive office operations, including document review, contract tracking, and deadline management Create and edit presentations, reports, and visual materials using tools such as Canva Maintain organized digital and physical records within SharePoint and internal systems Provide workflow support and coordination during executive absences Assist with special projects, events, and leadership initiatives as needed Qualifications: Bachelor's degree in Business Administration, Marketing, or a related field (required) 5-7 years of experience supporting senior executives (required) Advanced proficiency in Microsoft Office 365, Teams, SharePoint, Canva, and database systems Strong written and verbal communication skills, including editing and proofreading Exceptional organizational skills with the ability to manage frequent interruptions Experience with CRM systems, donor relations, or stakeholder management Ability to handle sensitive information with professionalism and discretion Additional Details: Contract position with potential for conversion Business professional attire required Perks: Meaningful, purpose-driven work Monthly professional and leadership development opportunities Structured schedule with consistent part-time hours High-level executive exposure and responsibility Collaborative, respectful team environment Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

Executive Assistant - Finance Full-Time, 40 hours per week Monday - Friday, 8am-5pm Primary Location: Downers Grove, IL What We Offer You: Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance. Access to a mental health benefit at no cost. Employer provided life and disability insurance. $5,250 Tuition Reimbursement per year. Immediate 401(k) match. 40 hours paid volunteer time off. A culture committed to community engagement and social impact. Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. RESPONSIBILTIES: • Completes a broad variety of administrative tasks for executives, including managing an extremely active and complex calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. • Works to schedule virtual and onsite interviews, coordinating travel, agendas and at times, working directly with recruiting firms. • Plans, coordinates and ensures the leaders schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the leader. • Communicates directly, and on behalf of the leader, with Board members, and others, on matters related to company's programmatic initiatives. • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the leader and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Works closely and effectively with leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive updated. • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the leaders ability to effectively lead the company. • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. EDUCATION: HS diploma or equivalent required. EXPERIENCE: 6+ years of related experience required in working in an executive assistant role.

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

Full Time Oakbrook Terrace, IL, US Salary Range:$67,000.00 To $80,000.00 Annually The Executive Assistant provides high-level administrative support to senior executives on the Enterprise Operating Committee, ensuring smooth day-to-day operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. This position will report to the Director, Office Administrator. Essential Elements Manage complex calendars, schedule meetings, and coordinate travel arrangements. Draft, review, and manage correspondence, presentations, and reports. Prepare agendas, take minutes, and ensure follow-up on action items. Assist with special projects, research, and data analysis as needed. Provides support, however needed, to all members of the department's team, utilizing prioritization skills to ensure maximum efficiency. Handle sensitive information with the highest level of discretion. Serve as a point of contact between executives and internal/external stakeholders. Oversee administrative processes and ensure efficiency in executive workflows. Performs event planning, particularly for Board meetings and conferences. This involves site selection, negotiating with vendors, communicating with Board members / participants and their Executive Assistants, preparing travel itineraries, creating event budgets, etc. Completes expense reports for members in the department Exercises independent judgment in interpreting and releasing information to associates both within the company and external Requirements Education and Certifications Bachelor's degree preferred or equivalent experience. Experience 5+ years supporting senior executives in a corporate environment. Advanced proficiency in Microsoft Office Suite and collaboration tools. Strong written and verbal communication skills. Excellent time management and prioritization abilities. High level of professionalism and discretion. Demonstrated ability to hold to high standards of customer service with both employees internally and outside parties

Job Title: Executive Assistant Duration: 3+ Months (Possibility of Extension) Responsibilities: Seeking a detail-oriented, proactive Executive Assistant and Visitor Coordinator to support the inaugural Faculty Director and the incoming Executive Director. In this highly visible and impactful role, you will expertly manage dynamic calendars, ensuring that the Directors are fully prepared to transition seamlessly between engagements. You will take ownership of the end-to-end visitor experience pipeline, including tracking prospective guests, managing invitations, booking travel and accommodations, onboarding visitors, and serving as the principal concierge for high-profile guests at the Forum. This position also plays a key role in supporting the Forum's information flow, helping to streamline operations, enhance efficiency, and ensure timely and accurate exchange of information among stakeholders. Providing budget support and serving as a technical liaison, you will master University systems to process and track payments, reimbursements, procurement, and collaborate with ITS and other support teams to resolve issues and optimize processes. This is an on-campus position with no hybrid or remote work option during the academic year. Evening or weekend assistance may occasionally be required for events and to support Forum programming, with the possibility of a more flexible schedule during the summer session at the discretion of the Directors. This role offers a unique opportunity to demonstrate leadership, drive logistical excellence, and actively contribute to the success and reputation of the Forum Qualifications: 7-10 years transferable experience in academic or multinational environments. Expertise in complex international calendar management, guest relations, and travel planning. Demonstrated experience with expense management, budget tracking Superior communication, organizational, and interpersonal skills; proven ability to anticipate needs, take initiative, and work independently in fast-paced settings. Advanced proficiency with Microsoft Office Suite and productivity tools (calendar, document, and expense platforms). Experience with Oracle, Workday, other systems desirable but not required.

The Executive Administrative Assistant plays a key role in supporting the Office of the President and Board of Trustees, ensuring the smooth and efficient operation of daily activities. Reporting to the Executive Administrator to the President and the Chief of Staff/EVP, this individual helps keep schedules, meetings, communications, and board functions running seamlessly so leadership can focus on advancing institutional priorities. In this highly visible role, the Administrative Assistant coordinates logistics, prepares materials, maintains records and systems, and contributes to a professional, welcoming environment for visitors, trustees, faculty, staff, students, and campus partners. Responsibilities Manage daily scheduling for the President and Chief of Staff, including invitations, holds, reschedules, confirmations, printed calendars, and basic meeting details. Coordinate logistics for Cabinet and standing meetings: scheduling, room/Zoom setup, materials collection, packets/shared folders, attendance tracking, and small-meeting catering. Arrange travel for the President and Chief of Staff-flights, hotels, ground transport, itineraries, and receipt gathering for expenses. Provide calendar, travel, and expense support to the CFO as capacity allows while the CFO maintains ownership of their calendar. Support Board of Trustees operations: upload materials to OnBoard, maintain trustee/committee lists, prepare printed packets and meeting materials, and assist with simple logistics as needed. Draft and prepare letters and communications for the President's signature; route documents, track written notes and acknowledgements, and maintain stationery supplies. Schedule Zoom webinars/meetings using templates, send invites and reminders, confirm links/settings, and coordinate basic technical or onsite support. Support presidential events and briefings by monitoring calendars, placing/updating holds, gathering logistics from organizers, and assembling briefings from templates. Maintain a professional environment in the President's Office and adjacent meeting spaces; greet visitors, manage room reservations and setups, and coordinate routine IT/Facilities needs. Monitor and replenish office/food supplies; manage mail, shipping, and deliveries. Update budget worksheets, pull basic finance reports, process invoices, POs, contracts, and reimbursements, and follow up on routine finance questions. Maintain organized electronic and hard-copy files across SharePoint/InSite, Google Drive, OnBoard, and related systems. Assist in updating internal process documents and the President's Office operations manual. Perform additional duties as needed to support the President. Ideal Experience Associate's degree required, bachelor's preferred. 3+ years of administrative support experience, ideally in higher ed, healthcare, nonprofit, or corporate executive settings. Strong organization, attention to detail, and follow-through; able to manage multiple deadlines in a fast-paced environment. Professional, discreet, and committed to confidentiality. Strong interpersonal skills and ability to work effectively with internal and external stakeholders. Good judgment in determining when to act independently vs. seeking guidance. Proficient in Google Workspace; willing to learn OnBoard, Concur, SharePoint Classic, and basic Microsoft Office. Clear written and verbal communication skills with professional email etiquette. Positive, service-oriented, and collaborative approach. Experience supporting senior leaders or an executive office. Experience with boards, board portals, or governance processes. Familiarity with higher education environments and academic calendars. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

A global real estate investment manager is seeking an Executive Assistant based in Chicago, IL to support multiple Portfolio Managers. This role provides administrative, operational, and confidential support aligned with department goals. The ideal candidate is organized, detail-oriented, energetic, adaptable, and able to manage a fast-paced, deadline-driven workload. The role involves interaction with senior stakeholders and requires the ability to manage projects independently and handle sensitive information with discretion. The position hybrid (4-days in the office) and is paying up to $90K base + Bonus. No OT Key Responsibilities Draft and edit confidential correspondence and documents; take and transcribe meeting minutes; perform administrative tasks. Create, maintain, and update databases. Analyze and present data for management reporting. Serve as a liaison between executives, internal teams, employees, clients, and visitors. Review and triage incoming correspondence and determine appropriate actions. Track issues and ensure timely follow-up. Manage incoming requests independently; coordinate between departments when needed. Plan, coordinate, and support meetings and conferences Arrange domestic and international travel. Gather data for reports and presentations; conduct independent research for special projects. Assist with department financial processes, including budgets, accounts payable, and report generation. Manage department record-keeping systems and update files and publications. Maintain documentation according to company policies. Review requests for information and determine appropriateness of release. Support committee and leadership meetings by coordinating technology and distributing materials. Complete quarterly lender reporting for each property. Run reports and assist analysts with supplemental data needs. Coordinate scheduling and travel for quarterly Board of Directors meetings. Collaborate seamlessly with other administrative assistants for cross-coverage. Complete additional tasks as required. Minimum Qualifications Bachelor's degree Minimum of 2 years supporting an executive Strong MS Outlook, Word, Excel, and PowerPoint skills Excellent interpersonal, written, and verbal communication skills Ability to organize, prioritize, and manage multiple tasks and deadlines Sound judgment and discretion with confidential information Experience supporting Managing Director-level leaders (or equivalent) preferred Capabilities & Attributes Adaptability: Maintains effectiveness across varying environments, responsibilities, and individuals. Planning & Organizing: Establishes clear plans, coordinates multiple tasks efficiently, and uses resources effectively. Team Focus: Dedicated to team goals; builds strong relationships; earns trust and respect through collaboration. Dealing with Ambiguity: Handles change well; makes decisions with incomplete information; remains effective in uncertain situations.

Are you an Administrative professional who has a passion for planning, organization, and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule? Our client location in the northern suburbs (Northbrook area) is looking to add a strong administrative assistant that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously. About the company: Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as a Project Manager/ Administrative Assistant. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors. Key Responsibilities: Assist in the planning and coordination of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

Administrative Assistant (Contract to Hire | Hybrid) Seeking a reliable Administrative Assistant to support daily office operations in a professional environment. This role serves as the front-desk point of contact while assisting with scheduling, travel coordination, and general administrative support. Key Responsibilities Answer and route incoming calls; greet visitors Provide scheduling and administrative support Assist with travel coordination and meeting logistics Maintain office organization, breakroom, and conference rooms Restock supplies (water, snacks, etc.) and assist with light office upkeep Support general office operations as needed Requirements Prior administrative or receptionist experience Comfortable with hands-on office tasks and lifting up to 50 lbs Strong communication, organization, and multitasking skills Proficient with Microsoft Office

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers. We have the opportunity to add a Relocation Administrative Assistant to our team. This is a Monday through Friday in-office role at our office located in Chicago. The Relocation Administrative Assistant will serve as administrative support to the @relocation department, which handles real estate referrals. This role will work directly with the consultant team handling administrative duties pertaining to their files, plus project work as defined by the Relocation Director. Duties Assists in management of the @properties referral network (holding company), including communications with network members and IDFPR and maintaining of records Updates and utilizes the eRelocation referral tracking database regularly, including reporting, file notation, payment information, and other tasks, as needed. Provides administrative support to @properties Relocation departments, including referral updates and payment tracking and other items, as needed Data entry and maintenance of records Filing, updating, coordinating incoming and outgoing payments Works with utility companies to turn on/off utilities at various properties Coordinates repair work/quotes/billing with vendors and contractors; other property management, as needed General administrative as directed by the relocation director Assistance in arranging events Writing of personal notes and mailing for marketing related projects Support, as needed, for the consultant team Other duties as assigned Qualifications: High school diploma or general education degree (GED) 1-2 years of related experience Real estate/relocation experience and college degree preferred Clear and professional oral and written communication skills Motivated, organized, detail-oriented, resourceful Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals) Knowledge of Word Processing software; Spreadsheet and Excel software and Database software Knowledge of Microsoft Outlook or similar email system Compensation: The base pay range for this position is $40,000-$45,000 annually; however, base pay offered may vary depending on job-related knowledge, skills, experience and market location. Bonuses may be provided as part of the compensation package, in addition to a full range of benefits.

Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

Full Job Description Arsenault is looking for an Executive Assistant to join our team in the United States. Location is flexible - role may be located in Miami, Florida, or Des Moines, Iowa, or potentially another USA location. As the Executive Assistant, you will report directly to the President Americas, providing support in a one-on-one working relationship. As the President's Assistant you will serve as the primary point of contact for internal and external contacts on all matters pertaining to the Office of the President. A successful Executive Assistant will have strong organization skills, communicate effectively, and possess a mature character. The ideal candidate will be adaptable and flexible while working independently as this is a fully remote position. It is crucial that the Executive Assistant be fluent in both English and Spanish. Responsibilities: Serve as a liaison to the board of directors and senior management teams, organizes and coordinates executives' outreach and external relations efforts and oversea special projects Provide professional secretarial support to the president and ensure that effective communication and confidentiality are always maintained Completes a broad variety of administrative tasks for the President including managing an extremely active calendar appointments, processing expense reports/reclaims, composing and preparing correspondence that is sometimes confidential - including signatures of various legal documents for different group entity roles and responsibilities. Arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings. Assists in coordinating the agenda of senior management team meeting (including executive board meetings) and off-sites meetings, potentially taking minutes and follow up on action items. Work closely and effectively with President to keep him well informed of upcoming sense for the issues taking place in the environment and keeping the President updated. Arrange and coordinate on internal and external visits. Prepare various reports and presentation materials for the President. Facilitate the Visa Immigration and work permit requirement pertaining to Employment/Dependent Pass application and renewal process. Coordinate the global income tax declaration (with tax consultants) home search, car lease, tenancy agreement and other matters pertaining to administration. Prioritizes conflicting needs, handle matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures. Handles mails/communication in alignment with President. Full calendar and mail administration authority. Other duties as assigned Requirements Bachelor's degree or above Fluency in both English and Spanish is required 5 years of similar working experience in international company Strong organization and communication abilities Pleasant character; mature, considerate and patient Very strong interpersonal skills and the ability to build remote relationships with stakeholders, including staff, board members, external partners Good time management skills and good sense of confidentiality. Excellent knowledge in MS Office software. Flexible and adaptable with a high degree of personal freedom and self-directed responsibility. Seniority Level Associate Industry Chemicals Employment Type Full-time Job Functions Administrative Screening questions Required qualifications Have you completed the following level of education: Bachelor's Degree? Ideal Answer: Yes Do you speak Spanish? Ideal Answer: Yes Do you speak English? Ideal Answer: Yes

Provides advanced administrative support to Global Security leadership team including VP. Monitors and prioritizes email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. Professionally interacts with senior level management. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Arranges catering and food services for department meetings. Proactively identifies and resolves scheduling conflicts. Provides other administrative duties as required. Top skill requirements: Responsive and able to multitask. Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems. Attention to detail. Strong communication across all levels. Discretion and confidentiality. Education: Minimum Associate Degree in Office administration and/or equivalent is required. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-52936