Executive administrative assistant jobs in Fort Campbell North, KY - 1,271 jobs

Duravant is a global engineered equipment company with an over 100-year operating history. Through our portfolio of operating companies, we deliver trusted end-to-end process solutions for customers and partners through engineering and integration expertise, project management and operational excellence. With worldwide sales distribution and service networks we provide immediate and lifetime aftermarket support to all the markets we serve in the food processing, packaging and material handling sectors. Duravant's market-leading brands are synonymous with innovation, durability and reliability. POSITION SUMMARY: The Executive Assistant to the CEO and CFO serves as a trusted partner to the company's two most senior executives, providing high-level administrative support while also owning independent projects that advance strategic, operational, and organizational priorities. This role requires exceptional judgment, discretion, and the ability to operate with autonomy in a fast-paced, dynamic environment. The ideal candidate is proactive, detail-oriented, and comfortable working at the executive and Board level, with the confidence and capability to manage complex priorities and contribute beyond traditional administrative responsibilities. ESSENTIAL RESPONSIBILITIES: Executive Support (CEO & CFO) Manage complex calendars, travel arrangements, and meeting logistics across multiple time zones Anticipate executive needs and proactively resolve scheduling conflicts and priorities Prepare briefing materials, agendas, presentations, and meeting summaries Serve as a gatekeeper and liaison between executives and internal/external stakeholders Support Board of Directors and executive leadership meetings, including materials coordination and follow-up actions Independent Project Support Own and execute discrete projects on behalf of the CEO and CFO, often cross-functional in nature Conduct research, prepare analyses, and develop executive-ready summaries and recommendations Track progress on strategic initiatives and follow up on action items across the organization Support special projects related to strategy, communications, operations, or governance Drive projects independently with minimal oversight, ensuring deadlines and quality standards are met Communication & Coordination Draft and edit executive communications with a high degree of professionalism and confidentiality Coordinate with senior leaders, external partners, and advisors Represent the CEO and CFO with credibility, tact, and sound judgment Confidentiality & Judgment Handle highly sensitive information with discretion and integrity Exercise strong judgment in prioritizing issues and escalating matters appropriately Maintain professionalism in high-pressure or ambiguous situations POSITION REQUIREMENTS: 5+ years of experience supporting senior executives (C-suite preferred) Demonstrated ability to manage complex schedules and competing priorities Strong written and verbal communication skills Proven ability to work independently and exercise sound judgment High level of discretion and professionalism Advanced proficiency in Microsoft Office and collaboration tools PREFERRED QUALIFICATIONS: Experience supporting both a CEO and CFO or multiple senior executives Exposure to Board-level governance or public/private company environments Experience managing projects or initiatives beyond traditional EA responsibilities Bachelor's degree preferred CORE COMPETENCIES: Executive presence and confidence Exceptional organizational and time-management skills Proactive problem-solving mindset Ability to synthesize information and communicate clearly Adaptability and comfort with ambiguity Strong interpersonal skills and relationship management Duravant is committed to a culture that promotes long-term career satisfaction and provides an opportunity for personal and professional growth. We succeed by operating within our core values of Integrity, Teamwork, Respect, Sense of Urgency, and Winning Spirit. Competitive compensation package Comprehensive benefits package designed to support our employees' health, well-being, and financial security Work/life programs designed to provide a safe, secure, and balanced environment Education and training programs to develop and grow a high-performance workforce Performance-based rewards

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

A global real estate investment manager is seeking an Executive Assistant based in Chicago, IL to support multiple Portfolio Managers. This role provides administrative, operational, and confidential support aligned with department goals. The ideal candidate is organized, detail-oriented, energetic, adaptable, and able to manage a fast-paced, deadline-driven workload. The role involves interaction with senior stakeholders and requires the ability to manage projects independently and handle sensitive information with discretion. The position hybrid (4-days in the office) and is paying up to $90K base + Bonus. No OT Key Responsibilities Draft and edit confidential correspondence and documents; take and transcribe meeting minutes; perform administrative tasks. Create, maintain, and update databases. Analyze and present data for management reporting. Serve as a liaison between executives, internal teams, employees, clients, and visitors. Review and triage incoming correspondence and determine appropriate actions. Track issues and ensure timely follow-up. Manage incoming requests independently; coordinate between departments when needed. Plan, coordinate, and support meetings and conferences Arrange domestic and international travel. Gather data for reports and presentations; conduct independent research for special projects. Assist with department financial processes, including budgets, accounts payable, and report generation. Manage department record-keeping systems and update files and publications. Maintain documentation according to company policies. Review requests for information and determine appropriateness of release. Support committee and leadership meetings by coordinating technology and distributing materials. Complete quarterly lender reporting for each property. Run reports and assist analysts with supplemental data needs. Coordinate scheduling and travel for quarterly Board of Directors meetings. Collaborate seamlessly with other administrative assistants for cross-coverage. Complete additional tasks as required. Minimum Qualifications Bachelor's degree Minimum of 2 years supporting an executive Strong MS Outlook, Word, Excel, and PowerPoint skills Excellent interpersonal, written, and verbal communication skills Ability to organize, prioritize, and manage multiple tasks and deadlines Sound judgment and discretion with confidential information Experience supporting Managing Director-level leaders (or equivalent) preferred Capabilities & Attributes Adaptability: Maintains effectiveness across varying environments, responsibilities, and individuals. Planning & Organizing: Establishes clear plans, coordinates multiple tasks efficiently, and uses resources effectively. Team Focus: Dedicated to team goals; builds strong relationships; earns trust and respect through collaboration. Dealing with Ambiguity: Handles change well; makes decisions with incomplete information; remains effective in uncertain situations.

Full Time Oakbrook Terrace, IL, US Salary Range:$67,000.00 To $80,000.00 Annually The Executive Assistant provides high-level administrative support to senior executives on the Enterprise Operating Committee, ensuring smooth day-to-day operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. This position will report to the Director, Office Administrator. Essential Elements Manage complex calendars, schedule meetings, and coordinate travel arrangements. Draft, review, and manage correspondence, presentations, and reports. Prepare agendas, take minutes, and ensure follow-up on action items. Assist with special projects, research, and data analysis as needed. Provides support, however needed, to all members of the department's team, utilizing prioritization skills to ensure maximum efficiency. Handle sensitive information with the highest level of discretion. Serve as a point of contact between executives and internal/external stakeholders. Oversee administrative processes and ensure efficiency in executive workflows. Performs event planning, particularly for Board meetings and conferences. This involves site selection, negotiating with vendors, communicating with Board members / participants and their Executive Assistants, preparing travel itineraries, creating event budgets, etc. Completes expense reports for members in the department Exercises independent judgment in interpreting and releasing information to associates both within the company and external Requirements Education and Certifications Bachelor's degree preferred or equivalent experience. Experience 5+ years supporting senior executives in a corporate environment. Advanced proficiency in Microsoft Office Suite and collaboration tools. Strong written and verbal communication skills. Excellent time management and prioritization abilities. High level of professionalism and discretion. Demonstrated ability to hold to high standards of customer service with both employees internally and outside parties

Job Title: Executive Assistant Duration: 3+ Months (Possibility of Extension) Responsibilities: Seeking a detail-oriented, proactive Executive Assistant and Visitor Coordinator to support the inaugural Faculty Director and the incoming Executive Director. In this highly visible and impactful role, you will expertly manage dynamic calendars, ensuring that the Directors are fully prepared to transition seamlessly between engagements. You will take ownership of the end-to-end visitor experience pipeline, including tracking prospective guests, managing invitations, booking travel and accommodations, onboarding visitors, and serving as the principal concierge for high-profile guests at the Forum. This position also plays a key role in supporting the Forum's information flow, helping to streamline operations, enhance efficiency, and ensure timely and accurate exchange of information among stakeholders. Providing budget support and serving as a technical liaison, you will master University systems to process and track payments, reimbursements, procurement, and collaborate with ITS and other support teams to resolve issues and optimize processes. This is an on-campus position with no hybrid or remote work option during the academic year. Evening or weekend assistance may occasionally be required for events and to support Forum programming, with the possibility of a more flexible schedule during the summer session at the discretion of the Directors. This role offers a unique opportunity to demonstrate leadership, drive logistical excellence, and actively contribute to the success and reputation of the Forum Qualifications: 7-10 years transferable experience in academic or multinational environments. Expertise in complex international calendar management, guest relations, and travel planning. Demonstrated experience with expense management, budget tracking Superior communication, organizational, and interpersonal skills; proven ability to anticipate needs, take initiative, and work independently in fast-paced settings. Advanced proficiency with Microsoft Office Suite and productivity tools (calendar, document, and expense platforms). Experience with Oracle, Workday, other systems desirable but not required.

The Executive Administrative Assistant plays a key role in supporting the Office of the President and Board of Trustees, ensuring the smooth and efficient operation of daily activities. Reporting to the Executive Administrator to the President and the Chief of Staff/EVP, this individual helps keep schedules, meetings, communications, and board functions running seamlessly so leadership can focus on advancing institutional priorities. In this highly visible role, the Administrative Assistant coordinates logistics, prepares materials, maintains records and systems, and contributes to a professional, welcoming environment for visitors, trustees, faculty, staff, students, and campus partners. Responsibilities Manage daily scheduling for the President and Chief of Staff, including invitations, holds, reschedules, confirmations, printed calendars, and basic meeting details. Coordinate logistics for Cabinet and standing meetings: scheduling, room/Zoom setup, materials collection, packets/shared folders, attendance tracking, and small-meeting catering. Arrange travel for the President and Chief of Staff-flights, hotels, ground transport, itineraries, and receipt gathering for expenses. Provide calendar, travel, and expense support to the CFO as capacity allows while the CFO maintains ownership of their calendar. Support Board of Trustees operations: upload materials to OnBoard, maintain trustee/committee lists, prepare printed packets and meeting materials, and assist with simple logistics as needed. Draft and prepare letters and communications for the President's signature; route documents, track written notes and acknowledgements, and maintain stationery supplies. Schedule Zoom webinars/meetings using templates, send invites and reminders, confirm links/settings, and coordinate basic technical or onsite support. Support presidential events and briefings by monitoring calendars, placing/updating holds, gathering logistics from organizers, and assembling briefings from templates. Maintain a professional environment in the President's Office and adjacent meeting spaces; greet visitors, manage room reservations and setups, and coordinate routine IT/Facilities needs. Monitor and replenish office/food supplies; manage mail, shipping, and deliveries. Update budget worksheets, pull basic finance reports, process invoices, POs, contracts, and reimbursements, and follow up on routine finance questions. Maintain organized electronic and hard-copy files across SharePoint/InSite, Google Drive, OnBoard, and related systems. Assist in updating internal process documents and the President's Office operations manual. Perform additional duties as needed to support the President. Ideal Experience Associate's degree required, bachelor's preferred. 3+ years of administrative support experience, ideally in higher ed, healthcare, nonprofit, or corporate executive settings. Strong organization, attention to detail, and follow-through; able to manage multiple deadlines in a fast-paced environment. Professional, discreet, and committed to confidentiality. Strong interpersonal skills and ability to work effectively with internal and external stakeholders. Good judgment in determining when to act independently vs. seeking guidance. Proficient in Google Workspace; willing to learn OnBoard, Concur, SharePoint Classic, and basic Microsoft Office. Clear written and verbal communication skills with professional email etiquette. Positive, service-oriented, and collaborative approach. Experience supporting senior leaders or an executive office. Experience with boards, board portals, or governance processes. Familiarity with higher education environments and academic calendars. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

A client is seeking an Executive Assistant for a contract to hire role based in Lexington, KY. This EA will partner within the sales organization and support executive leadership with their day to day responsibilities. Typical duties include calendar management, coordinating travel, scheduling meetings and handling expenses/invoices. The team is looking for a candidate who can be agile with their responsibilities and support the executives based on importance of priority/task. There is a large team of EAs this candidate could collaborate with if additional support is needed. An ideal candidate should be comfortable working within the grey and a loose structure but have the ability to improve processes and best practices that suit the VPs. Strong communication and written skills are crucial to the success of this role. Top Requirements: 3-5 years' experience in an event management, project coordinator or executive assistant role Experience managing expense reports, bookings, travel and calendars Strong communication, writing and attention to detail skills Experience working with MS Office Suite, Teams and booking software (Concur) Additional Skills: Salesforce experience

Job Title: Executive Assistant Industry: Innovative Workwear and Safety Products Schedule: Standard business hours + flexibility as needed About The Role: We're a fast-growing innovative workwear brand operating in a high-paced, startup environment. We're looking for a sharp, organized, and reliable Executive Assistant. This role is not for someone who needs rigid structure or slow-moving days. Priorities shift, things move fast, and the ability to adapt on a daily basis matters. If you're detail-oriented, communicate clearly, and take pride in keeping things running behind the scenes, this role can be a strong fit. Key Responsibilities: Managing calendar and inbox to keep priorities clear and organized Communicating with vendors and partners Assisting with sales support tasks Providing light bookkeeping and financial organization support Supporting production coordination and order-related tasks Creating and maintaining documents, reports, and internal files What We're Looking For: 1-3 years of experience in an administrative, assistant, or support role Strong organizational skills and attention to detail Clear, professional communication (written and verbal) Ability to adapt quickly in a startup-style, fast-changing environment Comfortable working in-office and being part of a hands-on team Willingness to occasionally assist after hours when priorities demand it Industry experience is not required - we care more about commitment, reliability, and attitude on a daily basis. Why This Role Matters (Message From The President): We're growing fast. Faster than the systems around us can naturally keep up. Right now, day-to-day operational tasks consume a large portion of my time. These tasks are essential... They keep the business moving and customers served, but they also pull focus away from what has to be my main priority in 2026... Growing this company and spreading our mission as far as it can go. Buffalo Roam Outfitters (BRO) was built on a simple truth: the American worker deserves better. For decades, the workwear industry has stayed the same - the same features, the same fabrics, the same ideas. Somehow, an industry built for the most important people in our society stopped innovating for them. BRO wants nothing to do with the passive mindset. BRO is committed to constant innovation and developing better products for the workers of America and the businesses that employ them. But beyond product, we are building a company that serves the American worker with every decision we make. When you do that consistently, you don't just build a brand - you build a community. A BROtherhood people are proud to be part of. We're growing at an incredible pace, and daily tasks are piling up faster than they can be handled by one person alone. For BRO to reach its full potential... Growth and long-term planning and execution must be my daily focus. If you believe you are the right person for this job... Fast forward to a year from now... I believe there is a real argument that you will be one of the most important people in this company. You will directly impact our ability to scale, execute our mission, and build something meaningful.

Executive Assistant to the Chief Information Officer (CIO) Department: Information Technology Reports To: National Information Technology Officer The Executive Assistant to the National Information Technology Officer provides high-level administrative and operational support to the National Information Technology Officer and the IT leadership team. This individual serves as the central point of coordination for departmental communications, scheduling, travel, and project support. The ideal candidate is proactive, detail-oriented, highly organized, and comfortable managing sensitive information while ensuring seamless execution across executive and departmental priorities. Key Responsibilities Provide comprehensive administrative support to the National Information Technology Officer, including calendar management, scheduling, travel arrangements, call coordination, and email triage. Serve as the primary liaison between the National Information Technology Officer and internal/external stakeholders, ensuring timely follow-up and resolution of action items. Coordinate with IT management to track requests, meeting deliverables, and ongoing departmental initiatives. Attend key meetings to take detailed notes, document decisions, and distribute summaries or follow-up actions. Assist in the preparation of executive reports, presentations, and strategic documentation for leadership meetings and board-level reviews. Leverage AI tools such as Microsoft Copilot, ChatGPT, and other productivity technologies to improve efficiency in document drafting, data summarization, and communication workflows. Manage and organize departmental communications, ensuring consistency and alignment across teams. Support systems and software coordination on behalf of the National Information Technology Officer, including assistance with M365 administration, permissions, and IT-related requests when appropriate. Maintain confidentiality and professionalism while handling sensitive corporate and personnel information. Anticipate the needs of the National Information Technology Officer and IT leadership, proactively identifying opportunities to improve processes, communication, and outcomes. Qualifications Bachelor's degree preferred; equivalent professional experience accepted. 5+ years of executive administrative support experience, preferably supporting senior IT or technology executives. Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously. Strong communication and interpersonal skills with the ability to engage effectively across all levels of the organization. Advanced proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote) and experience with AI productivity tools such as Microsoft Copilot and ChatGPT. High attention to detail and accuracy, especially in written communications and presentation materials. Proven ability to handle confidential information with integrity and discretion. Strong problem-solving and anticipatory thinking skills; thrives in a fast-paced, dynamic environment. Preferred Attributes Experience supporting CIOs, CTOs, or senior IT leadership. Familiarity with project management and IT service management environments. Comfort with technical terminology and collaboration with IT professionals. Self-motivated, resourceful, and capable of working independently with minimal direction.

Administrative & Marketing Assistant: Brentwood, TN Compensation: $30.00 - $35.00/hour (Part-Time) | $50,000 - $60,000 (Full-Time Salary) Schedule: Preferred Part-Time: Tues-Thurs, 9 AM - 3 PM (Flexible for Full-Time) Are you a mature, tech-savvy professional looking for a high-impact role in a fast-paced environment? TelForce is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail-oriented, and lives within a 30-minute commute of our Brentwood office. The Role: Admin Meets Marketing You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence. Document & Workflow Management: Manage Contracts and NDAs using PandaDoc. You will also handle document conversions in Adobe and maintain over 40 essential company documents. Creative Marketing: You will be the point person for Canva and Social Media graphics. This is a core requirement-you must be comfortable creating quick, engaging LinkedIn posts and graphics. Recruitment Support: Facilitate the onboarding process, including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage. Data & Outreach: Build and maintain Excel contact lists, manage mass email follow-ups for trade shows, and use Text-Em-All for broad outreach. Lead Engagement: Utilize LinkedIn (and LinkedIn Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts. Top Qualifications Microsoft Power User: Strong proficiency in Excel, Outlook, and Word. You should be comfortable creating vCards and managing data-heavy lists. Creative Savvy: Canva and Social Media graphics experience is a MUST. * Tech-Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and AirTable (training provided). Operational Experience: Prior experience with PandaDoc (or similar e-signature tools) and Indeed is highly preferred. Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads. What We're Looking For Professional Maturity: A reliable, seasoned professional who can work independently. Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail. Ready to bring your tech-savvy administrative skills to our Brentwood team? Apply today!

PowerStop is the innovative leader in the auto aftermarket brake market. Working for PowerStop means joining a company that is turning the industry on its head. Come be a part of a brand experiencing incredible growth, and know you will have the ability to make an immediate impact as part of our team. We are constantly on the lookout for people to join the PowerStop family who are passionate, results-oriented, and possess the ambition and energy to help us succeed! Ideal candidates also have a love for cars and a desire to learn the industry as well as put a little mud on the tires! We are seeking a proactive and detail-oriented Administrative Assistant to support our Warehouse Operations and Environmental, Health, and Safety (EHS) teams. This role plays a critical part in maintaining smooth day-to-day operations, organizing documentation, coordinating communications, and helping ensure compliance with safety standards. The position is fully onsite at our Hodgkins facility and provides administrative oversight for our Bedford Park location as well. Key Responsibilities: Oversee and coordinate daily office functions, including scheduling, filing systems, and document management Prepare and maintain reports, records, correspondence, and meeting notes Track and update EHS documentation, including safety manuals, training logs, and inspection reports Conduct routine safety inspections and assist with audit preparation Manage inventory and ordering maintenance supplies Support timekeeping processes, including attendance point tracking Assist Warehouse Operations leadership with data entry and administrative recordkeeping Communicate with internal teams and external partners in a professional and timely manner Ensure adherence to confidentiality and company policies Perform document audits and support compliance initiatives Qualifications: High school diploma or equivalent required; associate or bachelor's degree preferred Minimum of 2 years' experience in an administrative or office assistant role, preferably in a warehouse or operations environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Strong written and verbal communication skills Bilingual English/Spanish, preferred but not required Excellent organizational skills and attention to detail Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment Ability to work independently and maintain confidentiality Familiarity with OSHA standards and safety regulations is preferred Preferred Skills: Experience with office management systems and procedures Understanding of basic HR or finance processes is a plus Strong interpersonal skills and a collaborative approach Work Environment: The role is based in an office setting within a warehouse environment Occasional travel to different facilities or job sites may be required Use of safety equipment and adherence to company safety protocols are required. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or national origin.

Do you enjoy connecting with people from all walks of life? Do you have a knack for making people feel welcome and making them smile? Are you good at anticipating needs, working in a professional team environment, and doing what it takes to get the job done? This role provides reception, administrative, and client support for Senior Financial Group (******************** and National Contracting Center (****************** About the Role You will manage a high volume of inbound calls, deliver exceptional client service, track insurance applications, and perform a wide variety of office administration tasks. By fostering strong client relationships and supporting company operations, you will directly contribute to client retention and the achievement of company goals. We Offer: W2 employment with a competitive base salary + performance bonuses. Full benefits: medical, dental, vision, 401(k) with 5% match, student loan paydown assistance, paid caregiver and parental leave, and more. Generous paid time off, including 3 weeks of PTO, all major holidays, and Twixmas (office closure between Christmas and New Year's). Professional development: access to LinkedIn Learning, mentoring, and project opportunities. Meaningful Work: We help small business owners grow their businesses and guide seniors in finding the right coverage, avoiding scams, and receiving top-notch service. Responsibilities Provide caring, personalized service to clients, agents, and employees, resolving problems and ensuring a positive experience. Answer and route inbound calls promptly, and assist with inquiries as needed. Place follow-up calls to clients on behalf of agents, addressing issues and explaining benefits. Accurately enter and update data in Salesforce and internal databases. Process and monitor insurance applications through multiple steps. Maintain filing systems to ensure data integrity. Prepare and mail client policies, send thank-you notes, and support retention initiatives. Order, stock, and organize office, kitchen, and agent product supplies. Assist with scheduling and coordinating in-office seminars, meetings, and special events. Manage reception duties, security fobs, visitor logs, and facility requests with the landlord. Support the onboarding of new employees. Serve as a conduit between insurance carriers and clients, facilitating communication, resolving issues, and ensuring timely and accurate information flow. Communicate promptly and professionally by phone and email, using excellent grammar and spelling. Demonstrate critical thinking and process improvement skills to enhance client and office operations. Qualifications Associate's degree or equivalent professional experience. Administrative experience in a professional office environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Strong communication skills (phone and email) with excellent grammar and attention to detail. Demonstrated ability to organize, prioritize, and meet deadlines. Required Skills Experience in the insurance industry. Process improvement and documentation experience. Prior experience working with seniors. Customer service and office administration experience. Experience working within CRMs, most notably, Salesforce. Preferred Skills Positive and personable, able to connect with people from all walks of life. Persistent and committed to doing the work necessary for success. Flexible, adaptable to change, and eager to learn. Calm and professional when solving problems and resolving client concerns. Team-oriented and supportive of others' success. Self-managed, organized, and productive with minimal oversight. Caring, patient, and motivated to help seniors. Reliable with a strong work ethic and professionalism in every interaction. This position requires interaction with people and technology while standing or sitting. Team members must be able to: Sit for extended periods (position is primarily sedentary). Enter information via keyboard at a reasonable speed. Communicate fluently in English by phone and in writing. Hear, see, and read information on computer screens and printed materials. Perform repetitive hand motions and occasional lifting up to 15 lbs. Must be able to work onsite in our Knoxville, Tennessee office. Must have reliable transportation. Ability to manage phone-based interactions and extended screen time. Must be able to manage high demand during peak busy seasons, including working overtime as needed. Equal Opportunity Statement This job description is not intended to be an exhaustive list of all duties. Responsibilities may change over time. NO EXTERNAL RECRUITERS, PLEASE. ```

Are you an Administrative professional who has a passion for planning, organization, and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule? Our client location in the northern suburbs (Northbrook area) is looking to add a strong administrative assistant that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously. About the company: Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as a Project Manager/ Administrative Assistant. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors. Key Responsibilities: Assist in the planning and coordination of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

Admin Assistant Contract: 3-6 months of contract with possible extn Pay rate: $14-16/hr Description of Assignment: -Monitor and administer all shipping and receiving activities for the facility including inventory reconciliation, daily/monthly reporting, and some logistics -Distribute mail, e-mail, voicemail, copying, filling, faxing, and handling confidential information. -Scaling in and out dry fertilizer trucks -Scaling in and out anhydrous ammonia trucks -Assist in the safety orientation and permitting process with contractors -Order catered meals for meetings as needed, organize events, Coordinate Calanders, and Manage expense reports -Putting BOLS into an excel sheet for inventory purposes -Checking Inventory daily -Making sure truck drivers have proper PPE prior to receiving their pick ticket Useful Skills: -SAP 4 HANA -MS Office -Basic Computer skills -Inventory Knowledge -Supply chain experience DEXIAN is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University

Conner Industries is seeking an Administrative Assistant at our Guthrie location. Apply Today! $22-24/hr - DOE - Full-Time COMPANY Conner Industries, Inc. is a leading provider of custom wood packaging and integrated packaging solutions, serving customers across a wide range of industrial markets. Supported by our vertically integrated industrial lumber capabilities, we operate 18 manufacturing locations nationwide. With more than 40 years in the industry, Conner continues to deliver reliable, tailored packaging solutions that meet the demands of our customers. KEY JOB RESPONSIBILITIES Provide comprehensive administrative support to the Plant Manager and plant personnel, ensuring efficient day-to-day operations. Requirements Payroll & Attendance Management: Verify weekly timecards, calculate hours worked (including overtime, vacation, and bonuses), and submit accurate records to the corporate payroll department. Recruiting & Onboarding Support: Assist in sourcing, screening, hiring, and onboarding plant personnel, including collecting new hire documentation, explaining payroll procedures, and maintaining organized employee files. Employee Relations & Compliance: Act as a point of contact for employees regarding HR-related inquiries, ensuring compliance with company policies and labor laws. Workers' Compensation Coordination: Immediately notify the corporate office of any workplace injuries and assist in completing the required documentation. Record Management: Maintain organized filing systems for employee records, safety reports, and other essential documents. Ensure confidentiality and compliance with data retention policies. Office Administration: Answer and direct phone calls, relay messages, and handle inquiries efficiently. Coordinate meetings, prepare agendas, and distribute materials as needed. Purchasing & Inventory Management: Order and maintain office and plant supplies, track inventory levels, and coordinate with vendors as necessary. Office Equipment Maintenance: Operate office machines (printers, copiers, etc.) and arrange for repairs or maintenance when needed. Support Plant Operations: Assist with scheduling, reporting, and other administrative tasks to optimize plant productivity. Other duties as assigned QUALIFICATIONS, EDUCATION & EXPERIENCE Minimum of 3 years of general office experience, including proficiency with office equipment and Microsoft Office Suite. Experience in the lumber industry or shipping & receiving is a plus but not required. High school diploma or equivalent required. Ability to work both independently and collaboratively as a team player. Strong multitasking skills with the ability to manage interruptions professionally and efficiently. Highly organized with keen attention to detail. Excellent communication skills to interact effectively with employees, truck drivers, vendors, and customers. Must be able to sit, stand, bend, and walk as needed. Proficiency in Microsoft Word and Excel, with the ability to quickly learn and adapt to company-specific software programs. WORK ENVIRONMENT General plant facility working conditions. While performing the duties of this job, the employee will work in an office indoor and partial outdoor manufacturing environment. The noise level is usually moderate to high and requires the use of hearing protection. The employee is required to wear PPE when in the plant area. The employee may be exposed to weather conditions prevalent at the time. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change. EEO Statement Conner Industries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Conner Industries complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. Conner Industries does not disqualify applicants that test positive for THC on the pre-employment drug screen. As permitted by state law, applicants being considered for positions with the following responsibilities: CDL Drivers, Forklift Operators, Sales, Maintenance, Management, and all Corporate positions, must pass a drug and alcohol test, done through an outside vendor, Quest Diagnostics, before beginning work in that position. Refusal to submit to testing will result in disqualification for the desired position. Benefits Medical, Dental, Vision, Disability, Life, 401(k), Tuition Reimbursement Assistance Available. 8 paid holidays, and Accrued PTO available at 30 days!