Executive administrative assistant jobs in West Lafayette, IN

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Executive Assistant to the Dean
Purdue University 4.1
Executive administrative assistant job in West Lafayette, IN
Provide a wide range of administrative support for the Dean of the Purdue College of Veterinary Medicine. Maximize the effectiveness of department operational processes and communications. Serve as a liaison with multiple contacts, internal and external to the University. Facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive's calendar. Coordinate special projects involving independent research and work with all levels of internal management and staff. * Responsible for providing executive-level support for the Dean; manage the Dean's calendar to ensure scheduling priorities are met; under the supervision of the Assistant Dean for Administration, plan for future meetings on the Dean's calendar, and account for logistical challenges. Should possess strong project management skills and be customer-centric. The position requires a highly responsive individual who is diligent and focused on achieving excellence. * The office environment is fast-paced and requires a high level of attention to detail. Responsible for ensuring travel arrangements are made and expense reports are properly submitted. This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University. What You'll Be Doing: * Draft and edit communications; conduct research and prepare reports and presentations * Maintain executives' calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available * Exercise discretion and independent judgment to collect and analyze information requests and identify trends * Respond to non-routine inquiries and issues from internal and external sources * Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with university policies and procedures * Coordinate the logistics of various department programs, projects, workshops, events, and presentations * Update and maintain department databases, websites, and mailing lists * May mentor and train lower-level support staff About Us: The Purdue University College of Veterinary Medicine focuses on globally advancing animal and human health and well-being through excellence in learning, discovery, and engagement, as the leading veterinary college for comprehensive education of the veterinary team and for discovery and engagement in selected areas of veterinary and comparative biomedical sciences. Located in the picturesque town of West Lafayette, Indiana, Purdue University boasts a stunning campus that houses both a renowned College of Veterinary Medicine and comprehensive associate and bachelor's degree programs in Veterinary Nursing. Our team plays a crucial role in teaching and mentoring students throughout the year, shaping the future of veterinary care. As a member of our university staff, you'll enjoy a generous benefits package that includes medical, dental, and vision insurance, paid time off, and retirement contributions. Join us and be part of a community dedicated to excellence in veterinary medicine and education! For more information about our department, please visit: * College of Veterinary Medicine *********************** What We're Looking For: Education and Experience: * Bachelor's degree in communications, Business Administration, Management, or a related field * Two to three (2-3) years of experience in a high-level administrative support role, or equivalent * An equivalent combination of education and experience may also be considered Skills needed: * Ability to use discretion and independent judgement when making sound decisions, balancing facts, priorities, and possible outcomes. * Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Excellent written, verbal, and interpersonal communication skills * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc. * Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs * Skilled in interpreting policies and procedures to proactively resolve issues * Ability to identify problems, generate ideas for improvement, and implement or recommend solutions * Ability to use discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others. * Ability to make decisions quickly and adjust as needs arise in a high-pressure environment. Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride, and endless opportunity to live, learn, and grow. Join us and contribute to our culture. Additional Information: * To learn more about Purdue's benefits summary CLICK HERE ***************************************************************************************************************************** * Purdue will not sponsor employment authorization for this position * A background check will be required for employment in this position * FLSA: Exempt (Not Eligible For Overtime) * Retirement Eligibility: Defined Contribution Waiting Period Career Stream Professional 2 Pay Band S065 Job Code #20002358 Link to Purdue University's compensation guidelines: ************************************************************** EOE / AA: Purdue University is an EOE/AA employer. Apply now Posting Start Date: 11/17/25
$33k-44k yearly est. 38d ago
Executive Assistant
SK Hynix America 4.6
Executive administrative assistant job in West Lafayette, IN
Job Title: Executive Assistant Work Model: Onsite At SK hynix America, we're at the forefront of semiconductor innovation, developing advanced memory solutions that power everything from smartphones to data centers. As a global leader in DRAM and NAND flash technologies, we drive the evolution of advanced mobile technology, empowering cloud computing, and pioneering future technologies. Our cutting-edge memory technologies are essential in today's most advanced electronic devices and IT infrastructure, enabling enhanced performance and user experiences across the digital landscape. We're looking for innovative minds to join our mission of shaping the future of technology. At SK hynix America, you'll be part of a team that's pioneering breakthrough memory solutions while maintaining a strong commitment to sustainability. We're not just adapting to technological change - we're driving it, with significant investments in artificial intelligence, machine learning, and eco-friendly solutions and operational practices. As we continue to expand our market presence and push the boundaries of what's possible in semiconductor technology, we invite you to be part of our journey to creating the next generation of memory solutions that will define the future of computing. Job Overview: We are seeking an accomplished Executive Assistant with a minimum of three years of experience to provide high-level administrative support to our executive team. This role requires a proactive individual with outstanding organizational skills, adept at managing tasks independently and efficiently within a fast-paced environment. Responsibilities: Manage and optimize the complex calendars and scheduling needs of executives. Coordinate comprehensive travel arrangements, including flights, accommodations, and itineraries. Prepare, edit, and proofread correspondence, reports, and presentations. Handle confidential information with the utmost discretion and professionalism. Organize, attend, and document meetings, ensuring follow-up on action items. Serve as a liaison between executives and internal/external stakeholders. Assist in planning and organizing company events and conferences. Maintain and organize executive files and documents systematically. Monitor and manage executive expenses and reimbursement processes. Support special projects, alongside general administrative assistance as needed Qualifications: A minimum of 3 years of experience in an Executive Assistant role or similar capacity. Superior organizational and time-management abilities. Exceptional written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to prioritize workload efficiently in high-pressure environments. Professionalism and a high degree of confidentiality. Ability to work both autonomously and collaboratively. Strong interpersonal skills and service-oriented approach. Flexibility to adapt to dynamic changes in priorities and demands Preferred Qualifications: Bilingual proficiency in Korean and English is highly desirable. Bachelor's degree in Business Administration or related field. Experience within a corporate or executive office setting. Familiarity with office management and communication software tools. Proficiency with travel booking and expense management systems. Certification as an Executive Assistant or Administrative Professional. Experience supporting C-level executives. Experience in planning events and coordinating logistics. Advanced Excel proficiency and data analysis experience Requirement: Authorized to work in the US Equal Employment Opportunity: SKHYA is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees and prohibit discrimination and harassment of any type without regard to race, sex, pregnancy, sexual orientation, religion, age, gender identity, national origin, color, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.
$32k-45k yearly est. Auto-Apply 6d ago
Senior Administrative Assistant
Fluor Corporation 4.5
Executive administrative assistant job in Lebanon, IN
We Build Careers! Senior Administrative Assistant Lebanon IN At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role. Job Description The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships. * Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication * Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations * Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc. * Perform general office duties to include mail distribution and creating and maintaining department files * Assist with planning functions to include socials, vendor lunches, and specialized training * Other duties as assigned Basic Job Requirements * A combination of education and directly related experience equal to five (5) years; some locations may have additional or different qualifications in order to comply with local requirements * Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors * Job related technical knowledge necessary to complete the job * Ability to attend to detail and work in a time-conscious and time-effective manner Preferred Qualifications * High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent * Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations * Proficient in use of Fluor specialized software * Strong oral and written communication skills We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law. Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses. Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role. Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening. To be Considered Candidates: Must be authorized to work in the country where the position is located. Salary Range: $42,000.00 - $67,000.00 Job Req. ID: 2697 Nearest Major Market: LaFayette
$42k-67k yearly 9d ago
Executive Assistant
Actively Hiring
Executive administrative assistant job in Westfield, IN
Full-time Description Job Title: Executive Assistant Department: Administrative The Executive Assistant will provide high-level administrative and operational support to several executive leaders including the Warehouse Equipment Managing Director and the VP of Warehouse Equipment and Automation Americas. This role requires exceptional organization, professionalism, and discretion. The ideal candidate thrives in a dynamic environment, anticipates needs, and ensures the leaders they support are prepared, informed, and focused on strategic priorities. The Executive Assistant will serve as a trusted partner - managing complex calendars, coordinating cross-functional communication, and driving administrative excellence to help the leadership team operate at maximum efficiency. OVERALL RESPONSIBILITIES Monitor and prioritize executive email communications and calendar requests to maintain focus on high-priority matters; coordinate domestic and international travel logistics. Prepare meeting materials, presentations, and follow-up documentation, ensuring leadership is well-prepared for internal and external meetings. Manage communications, including drafting and reviewing correspondence, handling confidential information, and ensuring timely responses. Coordinate leadership meetings, offsites, and company events; manage logistics, agendas, and action tracking. Support project management activities by tracking key deliverables, deadlines, and priorities across multiple initiatives. Liaise effectively with internal departments, clients, and vendors, serving as a professional and trusted representative of the executive office. Handle expense reporting, purchase orders, and general administrative tasks related to the executive team. Maintain an understanding of company operations, priorities, and upcoming initiatives to anticipate leadership needs KNOWLEDGE & SKILLS REQUIREMENTS Bachelor's degree in Business Administration, Communications, or related field preferred. 7+ years of experience supporting senior-level executives, ideally within manufacturing, logistics, or technology-driven environments. Experience supporting executive leaders across multiple locations, time zones, or business units, demonstrating strong coordination and communication skills in a distributed environment. Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and experience with collaboration tools (Teams, SharePoint, Box, or similar). Excellent written and verbal communication skills, with strong attention to detail. Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously. Ability to exercise sound judgment, handle confidential information with discretion, and operate with a high degree of professionalism. Strong organizational and project management skills, with the ability to anticipate needs and drive outcomes proactively. Comfortable in a fast-paced, evolving business environment that values adaptability, initiative, and continuous improvement. PROFESSIONAL QUALITIES Trusted Partner: Demonstrates integrity, confidentiality, and reliability in all interactions. Proactive Problem Solver: Anticipates needs, identifies solutions, and acts independently to remove barriers. Strong Communicator: Communicates clearly and confidently across all levels of the organization. Detail-Oriented & Organized: Manages complex schedules and deliverables with accuracy and foresight. Collaborative & Team-Oriented: Builds strong relationships with colleagues and stakeholders. Adaptable & Resourceful: Remains composed and effective under pressure, managing shifting priorities gracefully. Committed to Excellence: Takes pride in delivering polished, high-quality work that supports executive and organizational success. Why work for Storage Solutions - A Jungheinrich Company? Our greatest asset is our people. We have built a team of passionate intralogistics experts who collaborate and partner with distribution and fulfillment operations across North America and worldwide. We believe in providing tailored solutions for every square foot of an operation, and behind these solutions is a carefully selected team that shares our vision, culture, and core values. We are committed to fostering a supportive and inclusive workplace where every team member can thrive. When you join us, you become part of a family that values your growth, well-being, and contributions. Together, we innovate, solve challenges, and celebrate successes. Additional Benefits • Competitive Salary and Bonus Structure • Generous Paid Time Off • Medical, Dental, and Vison Benefits • 401K with Company Match • Company HSA Contribution • Professional Growth Opportunities
$32k-47k yearly est. 53d ago
Administrative Assistant & Board Secretary
Security Federal Savings Bank 3.7
Executive administrative assistant job in Logansport, IN
Full-time Description The Administrative Assistant performs a variety of high-level administrative support tasks to the President & CEO. The Board Secretary & Treasurer performs a variety of administrative and support tasks for the Board of Directors and CEO. The Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements and to enable authorized persons to determine when, how, and by whom the board's business was conducted. To fulfill these responsibilities, and subject to the organization's bylaws, the Secretary records minutes of meetings, ensures their accuracy, and availability, proposes policies and practices, submits various reports to the board, maintains membership records, fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws. Specific Job Functions: General Administrative Support: Provides high-level administrative support and assistance to the President & CEO. Performs clerical and administrative tasks including drafting letters, agendas, memos, reports, and other documents. Arranges travel and accommodations for the President & CEO. Manages the President & CEO's email (inbox monitoring, email drafting, follow-up, prioritization, and organization). Ensures the President & CEO is prepared for upcoming events, all while maintaining confidentiality and discretion. Represents SFSB in a positive and professional manner in all communications. 2. Technology & Tools: Proficiency with virtual meeting platforms (e.g., Zoom, Microsoft Teams). Experience with CRM systems and document management platforms (e.g., SharePoint, DocuSign). 3. Event and Meeting Coordination: Calendar management (scheduling and coordination, prioritization, time blocking, and communication). Organize internal and external meetings, including logistics, agendas, and minutes. Coordinate and facilitate board and board committee meetings. 4. Communication & Liaison Duties: Act as a liaison between the CEO and internal/external stakeholders. Draft executive-level communications and presentations. 5. Decision-Making & Initiative: Anticipate executive needs and proactively solve problems. Exercise sound judgment in prioritizing tasks and handling sensitive matters. 6. Additional Responsibilities Board Secretary & Treasurer duties (see specific job description). Performs all other duties as directed and assigned by supervisor. Requirements High school diploma or equivalent, associate's degree preferred. Three to five years of experience in an administrative role. Excellent verbal and written communication skills. Exceptional interpersonal and customer service skills. Excellent time management skills with a proven ability to meet deadlines. Ability to multi-task and function well in a high-paced and at times stressful environment. Exceptional organizational skills and attention to detail. Extremely proficient with Microsoft Office Suite software. Maintains strict confidentiality regarding all information accessed and handled.
$23k-27k yearly est. 60d+ ago
Administrative Assistant
Francisan Health
Executive administrative assistant job in Lafayette, IN
Franciscan Health Lafayette East Campus 1701 S Creasy Ln Lafayette, Indiana 47905 At Franciscan, The Administrative Assistant provides high-level administrative support and organization to a hospital Vice President, supporting the efficient and effective management of department operations. This position deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization, and must maintain strict confidentiality of sensitive information. In addition, this position organizes schedules, prepares documents for meetings, constructs specialized letters and documentation, and addresses visitors and stakeholders. In all, the Administrative Assistant is a key component of the office. WHO WE ARE Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT * Act as liaison between the President, Senior Management/Corporate and Regional Staff, government agencies, and hospital employees. * Prepare and modify documents, including correspondence, reports, drafts, memos and emails. * Schedule and coordinate meetings, appointments and travel arrangements for the office. * Provide general administrative and clerical support, including mailing, scanning, faxing and copying. * Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. * Hours: 8:00am to 5:00pm QUALIFICATIONS * Preferred Associate's Degree * Required High School Diploma/GED * 5 years Required TRAVEL IS REQUIRED: Never or Rarely EQUAL OPPORTUNITY EMPLOYER It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity. Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
$26k-34k yearly est. 43d ago
Part Time Administrative Assistant - Juvenile Probation
Tippecanoe County, In
Executive administrative assistant job in Lafayette, IN
Incumbent serves as Administrative Assistant/Juvenile for Tippecanoe County Probation Department, and responsible for assisting Probation Officers in investigations, assessments, and supervising clients. Completes intake procedures, processing juveniles following arrests or referrals for truancy. Searching youth as part of the intake process. Conducts Preliminary Inquiry and Investigations to determining whether cases will be handled informally or referred to Court for formal handling. Determines need for removing probationers from homes. Provides for supervision and holding of juvenile until parent notification and pick up occurs. Conducts preliminary risk/needs, mental health, substance assessments, and obtains general intake information to assist in developing resolution to cases. Contacts concerned parties and schedules detention and court hearings for juveniles. Monitors Informal Adjustment cases ensuring compliance with terms and conditions. Refers violations and failed cases to Prosecutor to initiate formal process as needed. Conducts random drug screening as required. Ensures clients pay required fees such as fines, court costs, and restitution. Assists with home detention work as needed, conducting home detention intakes, checking on juveniles in their homes, conducting room searches, administering alcohol sensor tests, and drug screening. Requirements JOB REQUIREMENTS: * High school diploma or GED. Baccalaureate Degree preferred. * Working knowledge of and ability to make practical application of local, state and federal regulations, and standard policies and procedures of criminal code. * Working knowledge of and ability to make appropriate referrals of probationers to treatment programs and services. * Ability of effectively supervises, direct and monitor assigned probationers ensuring proper completion of probation requirements. * Ability to effectively communicate orally and in writing with co-workers, other County departments, probationers and their families, attorneys, victims, community service agencies, * counselors, courts and law enforcement personnel, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities. * Ability to provide public access to, or maintain confidentiality of, department information and records according to State requirements. * Ability to comply with all employer and department polices and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. * Working knowledge of standard English grammar, spelling, and punctuation, and to prepare detailed reports as required. * Ability to provide testimony in legal proceedings. * Ability to properly operate a computer, maintain accurate and organized files, and prepare detailed reports as required. * Ability to work alone and with others in a team environment with minimum supervision, andwork on several tasks at the same time, often under time pressure. * Ability to work weekend, evening and/or extended hours, and occasionally travel out of town for training, sometimes overnight. * Possession of valid driver's license and demonstrated safe driving record. DIFFICULTY OF WORK: * Incumbent performs a variety of duties which are broad in scope and require application of * sound judgment based on education, experience and training. Decisions are frequently * based on consideration of many variables and their potential interrelationships. Guidelines are * detailed and well established, requiring independent judgment in adapting to individual cases * and situations. RESPONSIBILITY: * Incumbent works according to standard department policies and procedures, and standard practices of the profession, exercising independent judgment in disposition of assigned probationers. Incumbent refers to supervisor unusual or unprecedented situations, such as unclear legal codes or problems with another agency. Work is periodically reviewed for soundness of judgment, attainment of objectives, and compliance with Department policies and procedures. PERSONAL WORK RELATIONSHIPS: * Incumbent maintains frequent contact with co-workers, other County departments, probationers and their families, attorneys, community service agencies, victims, counselors, courts and law enforcement personnel, and the public, for purposes of exchanging and explaining information and supervising/assisting probationers. * Incumbent reports directly to Juvenile Intake Supervisor. PHYSICAL EFFORT AND WORK ENVIRONMENT: * Incumbent performs a majority of duties in an office environment, courtroom, and in the community which may involve climbing flights of stairs, and lifting/carrying objects weighing less than 25 pounds, pushing/pulling/grasping/handling/fingering objects, keyboarding, driving, bending/reaching, close/far vision, depth perception, speaking clearly, and hearing sounds/communications. Incumbent is exposed to potentially violent/irate individuals and bio-hazardous material during drug screens.
$26k-34k yearly est. 60d+ ago
Part Time Administrative Assistant - Juvenile Probation
Tippecanoe County Government
Executive administrative assistant job in Lafayette, IN
Part-time Description Incumbent serves as Administrative Assistant/Juvenile for Tippecanoe County Probation Department, and responsible for assisting Probation Officers in investigations, assessments, and supervising clients. Completes intake procedures, processing juveniles following arrests or referrals for truancy. Searching youth as part of the intake process. Conducts Preliminary Inquiry and Investigations to determining whether cases will be handled informally or referred to Court for formal handling. Determines need for removing probationers from homes. Provides for supervision and holding of juvenile until parent notification and pick up occurs. Conducts preliminary risk/needs, mental health, substance assessments, and obtains general intake information to assist in developing resolution to cases. Contacts concerned parties and schedules detention and court hearings for juveniles. Monitors Informal Adjustment cases ensuring compliance with terms and conditions. Refers violations and failed cases to Prosecutor to initiate formal process as needed. Conducts random drug screening as required. Ensures clients pay required fees such as fines, court costs, and restitution. Assists with home detention work as needed, conducting home detention intakes, checking on juveniles in their homes, conducting room searches, administering alcohol sensor tests, and drug screening. Requirements JOB REQUIREMENTS: High school diploma or GED. Baccalaureate Degree preferred. Working knowledge of and ability to make practical application of local, state and federal regulations, and standard policies and procedures of criminal code. Working knowledge of and ability to make appropriate referrals of probationers to treatment programs and services. Ability of effectively supervises, direct and monitor assigned probationers ensuring proper completion of probation requirements. Ability to effectively communicate orally and in writing with co-workers, other County departments, probationers and their families, attorneys, victims, community service agencies, counselors, courts and law enforcement personnel, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities. Ability to provide public access to, or maintain confidentiality of, department information and records according to State requirements. Ability to comply with all employer and department polices and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Working knowledge of standard English grammar, spelling, and punctuation, and to prepare detailed reports as required. Ability to provide testimony in legal proceedings. Ability to properly operate a computer, maintain accurate and organized files, and prepare detailed reports as required. Ability to work alone and with others in a team environment with minimum supervision, andwork on several tasks at the same time, often under time pressure. Ability to work weekend, evening and/or extended hours, and occasionally travel out of town for training, sometimes overnight. Possession of valid driver's license and demonstrated safe driving record. DIFFICULTY OF WORK: Incumbent performs a variety of duties which are broad in scope and require application of sound judgment based on education, experience and training. Decisions are frequently based on consideration of many variables and their potential interrelationships. Guidelines are detailed and well established, requiring independent judgment in adapting to individual cases and situations. RESPONSIBILITY: Incumbent works according to standard department policies and procedures, and standard practices of the profession, exercising independent judgment in disposition of assigned probationers. Incumbent refers to supervisor unusual or unprecedented situations, such as unclear legal codes or problems with another agency. Work is periodically reviewed for soundness of judgment, attainment of objectives, and compliance with Department policies and procedures. PERSONAL WORK RELATIONSHIPS: Incumbent maintains frequent contact with co-workers, other County departments, probationers and their families, attorneys, community service agencies, victims, counselors, courts and law enforcement personnel, and the public, for purposes of exchanging and explaining information and supervising/assisting probationers. Incumbent reports directly to Juvenile Intake Supervisor. PHYSICAL EFFORT AND WORK ENVIRONMENT: Incumbent performs a majority of duties in an office environment, courtroom, and in the community which may involve climbing flights of stairs, and lifting/carrying objects weighing less than 25 pounds, pushing/pulling/grasping/handling/fingering objects, keyboarding, driving, bending/reaching, close/far vision, depth perception, speaking clearly, and hearing sounds/communications. Incumbent is exposed to potentially violent/irate individuals and bio-hazardous material during drug screens. Salary Description $16 per hour
$16 hourly 60d+ ago
Administrative Assistant
Aston Carter 3.7
Executive administrative assistant job in Westfield, IN
The Administrative Assistant will support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department. Responsibilities + Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records. + Track and maintain supply inventories for site office (forms, safety binders, PPE). + Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports. + Support Project Managers and Field Superintendents with document preparation (submittals, RFI logs, meeting minutes). + Serve as point of contact for communication between field staff and office administration. + Collect, review, and submit weekly timecards from field employees and supervisors (30-40 total). + Verify accuracy of reported hours, job codes, and project allocations. + Communicate with payroll department to resolve discrepancies in employee pay. + Maintain attendance and leave records, ensuring compliance with company and union requirements (if applicable). + Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents. + Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures. + Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards). + Issue and track employee ID badges, PPE distribution, and other onboarding requirements. + Maintain and update safety logs, incident reports, and inspection checklists. + Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews. + File and track OSHA-required documentation, including accident investigations and safety training attendance sheets. + Assist Safety Manager with documentation during audits or inspections. Essential Skills + Minimum 2 years of administrative experience, preferably in construction or related field, but open to manufacturing work experience as well. + Strong organizational skills with ability to manage multiple priorities under deadlines. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to perform basic formulas in Excel. + Knowledge of payroll processes and have performed payroll in some capacity. + Ability to work on-site in a construction field office environment. Additional Skills & Qualifications + Prior Construction office admin experience is preferred for one of the openings. + Experience with construction document and construction administration. Work Environment The position is based in a construction trailer at a work site. The work environment involves being comfortable with the dynamics of a construction field office. Job Type & Location This is a Contract position based out of Westfield, IN. Pay and Benefits The pay range for this position is $22.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Westfield,IN. Application Deadline This position is anticipated to close on Dec 26, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
$22-27 hourly 9d ago
Administrative Assistant
Franciscan Health Indianapolis 4.1
Executive administrative assistant job in Lafayette, IN
Franciscan Health Lafayette East Campus1701 S Creasy Ln Lafayette, Indiana 47905 At Franciscan, The Administrative Assistant provides high-level administrative support and organization to a hospital Vice President, supporting the efficient and effective management of department operations. This position deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization, and must maintain strict confidentiality of sensitive information. In addition, this position organizes schedules, prepares documents for meetings, constructs specialized letters and documentation, and addresses visitors and stakeholders. In all, the Administrative Assistant is a key component of the office. WHO WE ARE Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT Act as liaison between the President, Senior Management/Corporate and Regional Staff, government agencies, and hospital employees. Prepare and modify documents, including correspondence, reports, drafts, memos and emails. Schedule and coordinate meetings, appointments and travel arrangements for the office. Provide general administrative and clerical support, including mailing, scanning, faxing and copying. Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Hours: 8:00am to 5:00pm QUALIFICATIONS Preferred Associate's Degree Required High School Diploma/GED 5 years Required TRAVEL IS REQUIRED: Never or Rarely EQUAL OPPORTUNITY EMPLOYER It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity. Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
$31k-38k yearly est. Auto-Apply 44d ago
Operations Administrative Assistant
CF Industries 4.9
Executive administrative assistant job in Frankfort, IN
At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You'll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world's transition to clean energy. Function: AdministrativeJob Summary:This position provides essential administrative support to ensure the efficient operation of the Frankfort terminal, often supporting the local terminal team and other departments. The ideal candidate is organized, detail-oriented, and proficient in standard office software.Job Description: Major Responsibilities: Maintain shipping/receiving documentation for all products and handling modes. Reconcile physical inventory with ERP system and update monthly inventory report. Train other site employees in same activities as directed. Provide support to site with completion of ad-hoc cost-tracking and/or administrative accounting tasks Support community giving program activities including the review and submittal of donation requests from community stakeholders Assist in the procurement of services and materials including purchase order requisitions Purchase and maintain inventories of office, operating, and safety supplies Utilize P-Card for approved purchases; assist with monthly account reconciliation activities Assist with contractor approvals including ISN requirements, contractor tiering, and competitive bid activities Track and file all documentation and advise of items that are deficient or needing attention in areas such as EHS, security, mechanical integrity, process safety management and training Support emergency response activities within the DF Incident Management Plan (IMP) framework Assist with new and annual visitor/contractor/product driver site safety training including updating of training materials as directed Collaborate with other departments to support terminal activities, including Sales, Accounting, Procurement Provide administrative support to terminal, including but not limited to: Monitor site activities such as deliveries and customer requests, and alert supervision to potential disruptions Draft, process, and distribute site office generated documents including assistance with the monthly report Serve as site content administrator for local AppSpace Greet visitors, maintain visitor log, verify visitor identification, and handle incoming calls Maintain site documentation in accordance with DF and Corporate document retention policies; includes scanning of documents for electronic filing Incumbent Attributes: High school education or equivalent required Minimum of two years administrative/general office experience Excellent written and verbal communication skills Advanced knowledge of computers, software applications such as Microsoft Office Suite Applications, ISN, EMIS, and SAP. The base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job-related knowledge, and scope of the role. In addition to base pay, an incentive program is available to all full-time employees, and a comprehensive benefits package including two medical plan options, a health savings plan with a company contribution and a match, dental and vision benefits, a well-being incentive program, 401(k) Plan which provides a protentional of receiving between 10% and 13% of employer's contribution, life and disability insurance, paid time off programs and much more! For more detailed information on the CF programs, please visit our Total Rewards website at: *************************** FMLA: ********************************************************** Employee Polygraph Protection Act ********************************************************* Employees in Canada can learn more about their rights by viewing the “Canadian Human Rights Act”. If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call ************ or contact us at **********************************. JOIN OUR TALENT NETWORK
$27k-34k yearly est. Auto-Apply 60d+ ago
Administrative Assistant- Music Education
Bach To Rock 3.3
Executive administrative assistant job in Zionsville, IN
Bach To Rock (“B2R”) America's Music School for students of all ages is currently seeking a positive, energetic Administrative Assistant as a part-time employee providing administrative and front desk support to the school. Essential Duties and Responsibilities: Specific duties and responsibilities include the following but the individual will also be expected to perform all the duties necessary in day-to-day operations. Other duties may be assigned. To greet clients and prospective clients in a polite and courteous manner To respond to internal and external phone calls and email To assist with maintaining the school schedule To assist B2R management in the active recruitment and registration of new students, which may include leading facility tours To assist B2R management in customer service calls to aid in client retention To assist with entering registration and payment information into the B2R customer manager software Knowledge and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to interact effectively and communicate clearly with the public Ability to operate basic office equipment (eg: telephones, photocopiers, and computers) Ability to be physically present at the facility during its hours of operation Rudimentary knowledge of music and music education required Effective time management and organizational skills Ability to work effectively with B2R staff and management Adaptable to changes in a fast-paced workplace Ability to pass a background check Education, Work Experience and/or Licensure: High school diploma or GED equivalent require Working knowledge of Microsoft Office software Physical Demands: The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach. Ability to lift and move the equipment typically associated with B2R's day-to-day operation, e.g., amplifiers, keyboards, recording equipment, light furniture, etc. (up to 45 pounds) The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. Bach to Rock reserves the right to modify this job description in its sole discretion. B2R offers an hourly rate that is based on education, experience, expertise, and availability. This Bach to Rock is locally owned and operated by Majestic Zionsville LLC, an Equal Opportunity Employer.
$26k-33k yearly est. Auto-Apply 60d+ ago
Retail Store Administrative Assistant
Dick's Sporting Goods 4.3
Executive administrative assistant job in Whitestown, IN
At DICK'S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams. We are committed to creating an inclusive and diverse workforce, reflecting the communities we serve. If you are ready to make a difference as part of the world's greatest sports team, apply to join our team today! OVERVIEW: OVERVIEW: The Store Administrative Assistant is responsible for providing administrative support to the Store Management team with regard to store documentation, electronic communications, systems administration, program compliance, recordkeeping, and general administrative functions. Assist managers with store reporting, recordkeeping maintenance, claims documentation, program results records, etc. Monitor the store communication systems, ensure that communications are appropriately disseminated, and track the activities related to store assignments. Assist with scheduling, timekeeping, and payroll administration under the guidance of managers. Oversee employee records and files; includes time & attendance records, employment documentation, etc. Adhere to established policies and procedures related to safety, loss prevention and standard operating procedures. Maintains confidentiality of all Company information. Create an inclusive in store environment where everyone (teammates and customers) feels welcome, safe, and is treated with respect. Take an all-hands-on-deck approach to support the team across the store. Perform other tasks as assigned by management. TEAMMATE TRAITS: Our traits set the bar as to what great teammates look like. They define the behaviors that can drive our business while ensuring a great teammate and customer experience. Here are the traits we look for in our store teammates: Ensures Accountability Customer-Focus Collaborative Instills Trust Decision-Quality/Decision-Making Abilities Action-Oriented QUALIFICATIONS: Prior retail administrative experience preferred. Ability to stand, bend, stoop, reach, push, pull and lift up 15 to 35 lbs. items occasionally (up to 5 times per hour). Ability to work extended periods of time (up to 4 hours) standing or walking. VIRTUAL REQUIREMENTS: At DICK'S, we thrive on innovation and authenticity. That said, to protect the integrity and security of our hiring process, we ask that candidates do not use AI tools (like ChatGPT or others) during interviews or assessments. To ensure a smooth and secure experience, please note the following: Cameras must be on during all virtual interviews. AI tools are not permitted to be used by the candidate during any part of the interview process. Offers are contingent upon a satisfactory background check which may include ID verification. If you have any questions or need accommodations, we're here to help. Thanks for helping us keep the process fair and secure for everyone!
$25k-29k yearly est. Auto-Apply 19d ago
Administrative Assistant, Senior
Purdue University 4.1
Executive administrative assistant job in West Lafayette, IN
Provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources. This position will be instrumental in supporting event planning (Fall Awards Dinner, OIE Dinner, Homecoming, etc) logistics within capstone design course, new faculty hiring duties, schedule and create agendas for seminar speakers. This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University. What You'll Be Doing: * Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence. * Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials. * Compose routine correspondence and draft and edit non-routine correspondence. * Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.). * Coordinate events, including room reservations, setups, resource needs, and catering. * Arrange travel, order supplies, and ensure proper functioning of office equipment. * Update and maintain mailing lists, databases and websites. * Mentor and/or train other support staff. * May monitor operating budget and maintain financial records. About Us: Purdue's Edwardson School of Industrial Engineering (IE) offers a deep and wide range of expertise in operations research, artificial intelligence, manufacturing, human factors, and production systems. The School is an integral part of Purdue's College of Engineering. Purdue Engineering is one of the largest and top-ranked engineering colleges in the nation and renowned for top-notch faculty, students, unique research facilities, and a culture of collegiality and persistent pursuit of pre-eminence. Consistently ranked as one of the top undergraduate industrial engineering programs, at Purdue IE, we're actively involved in finding ways to overcome society's biggest challenges in today's world. What We're Looking For: Education and Experience: * High school diploma/GED * Three (3) years of experience in an administrative support role Skills needed: * Excellent verbal and written communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. * Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs * Ability to interpret policies and procedures to proactively resolve issues or improve processes * Ability to identify problems and implement or recommend solutions * Drafting, proofreading and editing skills. Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Additional Information: * Purdue's benefits summary *********************************** * Purdue will not sponsor employment authorization for this position * A background check will be required for employment in this position * This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing * FLSA: Non-Exempt (Eligible For Overtime) * Retirement Eligibility: Non-exempt Defined Contribution Plan Career Stream Compensation Information: Administrative and Operational Support 3 Pay Band S045 Job Code#20002331 Link to Purdue University's Compensation Guidelines: ************************************************************ EOE Purdue University is an EO/EA University Apply now Posting Start Date: 12/12/25
$30k-39k yearly est. 12d ago
Senior Administrative Assistant
Fluor 4.5
Executive administrative assistant job in Lebanon, IN
At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role. **Job Description** The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships. - Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication - Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations - Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc. - Perform general office duties to include mail distribution and creating and maintaining department files - Assist with planning functions to include socials, vendor lunches, and specialized training - Other duties as assigned **Basic Job Requirements** - A combination of education and directly related experience equal to five (5) years; some locations may have additional or different qualifications in order to comply with local requirements - Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors - Job related technical knowledge necessary to complete the job - Ability to attend to detail and work in a time-conscious and time-effective manner **Preferred Qualifications** - High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent - Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations - Proficient in use of Fluor specialized software - Strong oral and written communication skills We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law. Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses. Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role. Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening. To be Considered Candidates: Must be authorized to work in the country where the position is located. Salary Range: $42,000.00 - $67,000.00
$42k-67k yearly 9d ago
Administrative Assistant
Aston Carter 3.7
Executive administrative assistant job in Lebanon, IN
The Administrative Assistant will support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department. Responsibilities + Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records. + Track and maintain supply inventories for site office (forms, safety binders, PPE). + Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports. + Support Project Managers and Field Superintendents with document preparation (submittals, RFI logs, meeting minutes). + Serve as point of contact for communication between field staff and office administration. + Collect, review, and submit weekly timecards from field employees and supervisors (30-40 total). + Verify accuracy of reported hours, job codes, and project allocations. + Communicate with payroll department to resolve discrepancies in employee pay. + Maintain attendance and leave records, ensuring compliance with company and union requirements (if applicable). + Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents. + Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures. + Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards). + Issue and track employee ID badges, PPE distribution, and other onboarding requirements. + Maintain and update safety logs, incident reports, and inspection checklists. + Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews. + File and track OSHA-required documentation, including accident investigations and safety training attendance sheets. + Assist Safety Manager with documentation during audits or inspections. Essential Skills + Minimum 2 years of administrative experience, preferably in construction or related field, but open to manufacturing work experience as well. + Strong organizational skills with ability to manage multiple priorities under deadlines. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to perform basic formulas in Excel. + Knowledge of payroll processes and have performed payroll in some capacity. + Ability to work on-site in a construction field office environment. Additional Skills & Qualifications + Prior Construction office admin experience is preferred for one of the openings. + Experience with construction document and construction administration. Work Environment The position is based in a construction trailer at a work site. The work environment involves being comfortable with the dynamics of a construction field office. Job Type & Location This is a Contract position based out of Lebanon, IN. Pay and Benefits The pay range for this position is $22.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Lebanon,IN. Application Deadline This position is anticipated to close on Dec 31, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
$22-27 hourly 7d ago
Operations Administrative Assistant
CF Industries, Inc. 4.9
Executive administrative assistant job in Frankfort, IN
At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You'll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world's transition to clean energy. Function: Administrative Job Summary: This position provides essential administrative support to ensure the efficient operation of the Frankfort terminal, often supporting the local terminal team and other departments. The ideal candidate is organized, detail-oriented, and proficient in standard office software. Job Description: Major Responsibilities: * Maintain shipping/receiving documentation for all products and handling modes. Reconcile physical inventory with ERP system and update monthly inventory report. Train other site employees in same activities as directed. * Provide support to site with completion of ad-hoc cost-tracking and/or administrative accounting tasks * Support community giving program activities including the review and submittal of donation requests from community stakeholders * Assist in the procurement of services and materials including purchase order requisitions * Purchase and maintain inventories of office, operating, and safety supplies * Utilize P-Card for approved purchases; assist with monthly account reconciliation activities * Assist with contractor approvals including ISN requirements, contractor tiering, and competitive bid activities * Track and file all documentation and advise of items that are deficient or needing attention in areas such as EHS, security, mechanical integrity, process safety management and training * Support emergency response activities within the DF Incident Management Plan (IMP) framework * Assist with new and annual visitor/contractor/product driver site safety training including updating of training materials as directed * Collaborate with other departments to support terminal activities, including Sales, Accounting, Procurement * Provide administrative support to terminal, including but not limited to: * Monitor site activities such as deliveries and customer requests, and alert supervision to potential disruptions * Draft, process, and distribute site office generated documents including assistance with the monthly report * Serve as site content administrator for local AppSpace * Greet visitors, maintain visitor log, verify visitor identification, and handle incoming calls * Maintain site documentation in accordance with DF and Corporate document retention policies; includes scanning of documents for electronic filing Incumbent Attributes: * High school education or equivalent required * Minimum of two years administrative/general office experience * Excellent written and verbal communication skills * Advanced knowledge of computers, software applications such as Microsoft Office Suite Applications, ISN, EMIS, and SAP. The base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job-related knowledge, and scope of the role. In addition to base pay, an incentive program is available to all full-time employees, and a comprehensive benefits package including two medical plan options, a health savings plan with a company contribution and a match, dental and vision benefits, a well-being incentive program, 401(k) Plan which provides a protentional of receiving between 10% and 13% of employer's contribution, life and disability insurance, paid time off programs and much more! For more detailed information on the CF programs, please visit our Total Rewards website at: *************************** FMLA: ********************************************************** Employee Polygraph Protection Act ********************************************************* * Employees in Canada can learn more about their rights by viewing the "Canadian Human Rights Act". If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call ************ or contact us at **********************************. JOIN OUR TALENT NETWORK
$27k-34k yearly est. Auto-Apply 60d+ ago
Administrative Assistant, Senior
Purdue University 4.1
Executive administrative assistant job in West Lafayette, IN
This role will provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Responsibilities include performing non-routine administrative functions exercising discretion such as coordinating events, assisting with VPFA-led initiatives as time allows, and handling special projects. The person in this position will draft and edit correspondence, promotional materials or presentations. Duties also include keeping all sensitive information confidential and closely coordinating with the Secretary of Faculties and the Executive Administrative Assistant. Responsibilities and Duties * Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials * Assist with purchasing, travel expense reports, and reimbursements * Collect data for use in reports, presentations and meetings * Draft and edit routine correspondence such as appointment letters and memorial resolutions * Schedule routine meetings and send meeting reminders, distribute notices, and handle routine correspondence. Reserve rooms, coordinate technology, and prepare nameplates * Provide administrative assistance such as minutes for assigned committees. Collect data for use in reports, presentations and meetings. * Monitor University Senate Website for accuracy of postings and links (with substantive content overseen by the EA). What We're Looking For: * Associate degree in Business Administration, Office Management, or a related field preferred. Minimum requirement: High School Diploma or GED * Three or more years of experience in an administrative support role * Consideration will be given to an equivalent combination of required education and related work experience * Excellent verbal and written communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. * Ability to collaborate with and communicate with individuals at all levels within and external to the university * Ability to interpret policies and procedures to proactively resolve issues or improve processes * Ability to identify problems and implement or recommend solutions * Drafting, proofreading and editing skills * Proficiency with web site development software or the ability to quickly become proficient in utilizing web site development software is essential What We Want You To Know: * Purdue will not sponsor employment authorization for this position * A background check is required for employment in this position * FLSA: Non-Exempt (eligible for overtime) * Retirement Eligibility: Non-Exempt Defined Contribution Plan * Purdue University is an EO/EA University. Apply now Posting Start Date: 11/24/25
$30k-39k yearly est. 30d ago
Administrative Assistant
Aston Carter 3.7
Executive administrative assistant job in Lebanon, IN
The Administrative Assistant will support daily operations on a steel erection construction site by managing administrative tasks, ensuring compliance with company policies and safety regulations, and maintaining accurate records. This role is essential for facilitating smooth site operations and providing administrative support to project managers, field supervisors, and the safety department. Responsibilities + Manage filing systems (both electronic and hard copy) for personnel, project, and compliance records. + Track and maintain supply inventories for site office (forms, safety binders, PPE). + Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports. + Support Project Managers and Field Superintendents with document preparation (submittals, RFI logs, meeting minutes). + Serve as point of contact for communication between field staff and office administration. + Collect, review, and submit weekly timecards from field employees and supervisors (30-40 total). + Verify accuracy of reported hours, job codes, and project allocations. + Communicate with payroll department to resolve discrepancies in employee pay. + Maintain attendance and leave records, ensuring compliance with company and union requirements (if applicable). + Prepare and process new hire paperwork, including employment applications, I-9 forms, W-4s, direct deposit forms, and benefit enrollment documents. + Coordinate orientation sessions for new employees, ensuring proper review of safety policies, jobsite rules, and company procedures. + Maintain employee files with up-to-date certifications, licenses, and training records (e.g., OSHA, equipment operator cards). + Issue and track employee ID badges, PPE distribution, and other onboarding requirements. + Maintain and update safety logs, incident reports, and inspection checklists. + Distribute Job Hazard Analysis (JHA), Toolbox Talks, and other safety documentation to site crews. + File and track OSHA-required documentation, including accident investigations and safety training attendance sheets. + Assist Safety Manager with documentation during audits or inspections. Essential Skills + 2 years of administrative experience, preferably in construction or related field, but open to manufacturing work experience as well. + Strong organizational skills with ability to manage multiple priorities under deadlines. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to perform basic formulas in Excel. + Knowledge of payroll processes and have performed payroll in some capacity. + Ability to work on-site in a construction field office environment. Additional Skills & Qualifications + Prior Construction office admin experience is preferred for one of the openings. + Experience with construction document and construction administration. Work Environment The position is based onsite in a construction trailer at a work site. The work environment involves being comfortable with the dynamics of a construction field office. Job Type & Location This is a Contract position based out of Lebanon, IN. Pay and Benefits The pay range for this position is $22.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Lebanon,IN. Application Deadline This position is anticipated to close on Jan 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
$22-27 hourly 2d ago
Administrative Assistant
Fluor 4.5
Executive administrative assistant job in Lebanon, IN
Job United States, Lebanon, Indiana 1. **Job skills** Finance, HR and Administration 2. **Type** Contract **Job id** 165896 **Salary** Negotiable Apply Stephen Steffens I manage this role You are subscribed to our push notifications, but not currently for jobs like this. Would you like to receive notifications for jobs like this as well? Great news! You are subscribed to receive alerts for jobs similar to this one. Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role. Key Responsibilities + Manage the HSE Director's email and calendar using Microsoft Outlook. + Provide daily administrative support to the HSE Director and department. + Perform accurate and timely data entry into HSE systems and databases. + Maintain and organize electronic and physical records to ensure compliance and support reporting requirements. + Prepare and distribute reports, spreadsheets, and correspondence as needed. + Schedule and coordinate meetings, training sessions, and departmental activities. + Communicate effectively with project personnel at all levels to gather information and provide administrative assistance. + Assist with document control, including version tracking and proper filing. + Support the HSE team with general administrative tasks to ensure smooth operations. Qualifications + Proven experience in administrative support roles. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). + Strong organizational skills with attention to detail and accuracy. + Ability to manage multiple priorities and meet deadlines. + Excellent written and verbal communication skills. + Familiarity with data entry and document management systems (experience in HSE systems is a plus but not required). Core Competencies + Ensures accuracy in data entry and documentation. + Maintains structured records and manages scheduling efficiently. + Anticipates needs and provides timely support. + Works well with team members and communicates effectively. + Handles changing priorities in a fast-paced environment. TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here (************************************************************************************************************************************** We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.
$32k-43k yearly est. 9d ago

Learn more about executive administrative assistant jobs

How much does an executive administrative assistant earn in West Lafayette, IN?

The average executive administrative assistant in West Lafayette, IN earns between $25,000 and $54,000 annually. This compares to the national average executive administrative assistant range of $31,000 to $62,000.

Average executive administrative assistant salary in West Lafayette, IN

$37,000

$25,00010%

$37,000Median

$54,00090%

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Zippia Careers
Office and Administrative Industry
Executive Administrative Assistant Jobs
Locations
West Lafayette, IN
Executive Administrative Assistant West Lafayette, IN Jobs

Executive administrative assistant jobs in West Lafayette, IN

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Administrative Assistant

Learn more about executive administrative assistant jobs

How much does an executive administrative assistant earn in West Lafayette, IN?