Executive assistant jobs in Columbus, IN

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks A Senior Administrative Assistant to promote our Catholic Franciscan mission and identity by supporting the Office of the President and the Marian University Board of Trustees. The Sr. Administrative Assistant will support the President of the university with scheduling, meeting preparation and follow up and other administrative needs in collaboration with the President's Executive Assistant, and will provide similar administrative support for other senior university leaders including the Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth. This position also will provide administrative support for the committees of the Board of Trustees, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details. This position will support the Cold Spring Innovation Corporation Board of Directors including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details. The administrative assistant is a self-starter with excellent executive management skills. He/she needs to present a professional demeanor and be adept at working with people from a variety of backgrounds internally and externally. This position must be exceptional at juggling multiple demands and performing at a high level in a collaborative and high stress environment. Essential Duties and Responsibilities: * Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies. * Collaborates closely with the President's Executive Assistant to support the president in office communications, scheduling, travel, meeting preparation and follow up, correspondence, donor activities and events. * Supports the smooth functioning of the Office of the President in collaboration with the President's Executive Assistant. * Provides administrative support for university senior leadership, including Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth, including scheduling, travel, office communications, meeting preparation and follow up, correspondence, document management and events. * Organizes all administrative details for Board of Trustee committee meetings, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the committee chair and staff liaison. * Coordinates and implements all administrative details for Cold Spring Innovation Corporation Board of Directors meetings, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the board chair and officers of the corporation. * Organizes all administrative details for The Jock and Penny Fortune Institute for Civic Leadership and Capitalism, including scheduling and preparation of the Board of Visitors meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, coordination of special events and communication in collaboration with the Vice President of Innovation and Growth. * Assists with administrative details related to the Riverside Education Innovation District project and the development of the former Larue Carter hospital campus, including marketing and communications, community, corporate and government engagement, event planning and execution and scheduling, preparation and follow up for meetings. * Assists with all administrative details for university boards of visitors and advisory boards, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the board of visitor's chair, staff liaison and the Executive Director for University Engagement and Events. * Additional responsibilities as assigned by the Executive Assistant to the President, the President, the Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth. * Provides support for major university activities, including Board of Trustee meetings and activities and Commencement ceremonies University Expectations: * Knowledge of and a commitment to the mission of Marian University * Adheres to Marian University's policies and procedures * Shows courtesy and respect in interactions with fellow employees, students subordinates, supervisors, and external stakeholders * Communicates regularly with supervisor about Department issues * Consistently demonstrates a high level of productivity and exceptional performance * Adheres to the department budget * Provides assistance to colleagues as needed Educational Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To be qualified for this position the candidate must have a minimum of five (5) years' experience as an administrative assistant at an executive or C-suite level. Exceptional facility with Word, Excel, PowerPoint, Board Effect, Webex and other office technologies is required. Preference will be given to those with a post-secondary degree or credential. Essential Functions: Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary. Physical Requirements: The work environment for this position is located in an historic home and requires the ability to climb stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Review of applications will begin immediately and continue until the position is filled. For Consideration All Applications Require: * Cover Letter * Current resume or CV * Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile. * Responses to the supplementary mission & identity questions. Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application: **************************** Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Do you have a passion for wildlife conservation and a desire to actively support External Relations to further our mission of protecting nature and inspiring people to care for our world? The Indianapolis Zoo is looking for a dynamic Assistant to the Senior Vice President of External Relations to actively provide a full range of administrative and hands-on duties across External Relations. What You'll Do Provide high-level administrative support to the Senior Vice President of External Relations. Serve as the back-up for the Executive Assistant to the President and CEO. Schedule meetings for committees and staff. This includes planning lunches, receptions, etc. Also, in the absence of the Senior Vice President of External Relations and Director of the Indianapolis Prize, regularly checks voicemail and e-mail messages, acting on any appropriate voicemail or e-mail message. Act as a liaison between the Senior Vice President of External Relations and staff, donors, and potential donors. Conduct behind-the-scenes tours. Has overall responsibility for the community donation program. Prepares and monitors budgets for the External Relations Departments. Provide important administrative support for Indianapolis Prize committees. Participates in plans for the Indianapolis Prize Gala including volunteers, VIP travel, Gala seating and other duties as needed. Coordinate the biannual application cycle of the Indianapolis Prize and Emerging Conservationist program. Work closely with the Institutional Advancement department planning and scheduling donor cultivation and recognition events. Proofread and coordinate correspondence and information for publication. Act as the recording secretary for occasional committee and/or staff meetings and prepare agendas for these meetings. Provide support to the Zoo's Special Event Team as required to help meet attendance and revenue targets. What We're Looking For High School Diploma or GED Minimum five (5) years of prior administrative experience. Outstanding written and verbal communication skills. Ability to produce grammatically correct and error free communications. Advanced proficiency in Microsoft Office, Outlook, Word, Excel, and PowerPoint. Bonus Points Bachelor's degree is desired but not required. Familiarity with Access, Project or similar software programs. Experience with Raiser's Edge donor relationship software. Why the Indianapolis Zoo? Join a mission-driven team where your attention to detail and communication skills will help make a global impact. As a unique institution accredited as a zoo, aquarium, and botanical garden, the Indianapolis Zoo offers an inspiring environment for innovation, education, and conservation. How to Apply: Apply online today and help us amplify the voice of conservation. Submit your resume and salary requirements online. Employment at the Indianapolis Zoo is contingent upon the successful completion of pre-employment testing including a background check, motor vehicle check (if applicable) and a drug test.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Full-time Description Provides administrative and project support services to the President/Chief Executive Officer (CEO), much of which is confidential and some of which is complex in nature. Serves as the first point of contact for the Executive department for visitors, including but not limited to, shareholders, members of the board of directors, guests, JCBank team members and vendors. Responsible for calendar management for CEO, Senior Leadership and Board of Directors as assigned. Provides administrative support to the Bank's Chairman of the Board and Board Committee Chairpersons as requested and/or assigned. Coordinates and handles incoming and outgoing communications on behalf of CEO, including but not limited to, phone, email and letter correspondence. Assists CEO with preparation of various presentation materials, meeting minutes and miscellaneous reports and documents. Makes travel arrangements for CEO and other Senior Leaders as assigned. Performs holding company duties and responsibilities as assigned in support of investor and shareholder relations. Assists SVP, Chief Risk and Management Services Officer with selected administrative duties. Requirements High school diploma or GED equivalent required Associate or Bachelor degree preferred Minimum of 3-5 years administrative or related experience required Basic knowledge/understanding of accounting principles (i.e. debits/credits) Previous banking experience preferred Previous experience with stock related matters and processing of transactions preferred

Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? * Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. * Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. * Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. * Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management * Manages various leaders' schedules, organizing meetings, conferences, and teleconferences * Coordinates travel arrangements and reconciles expense reports * Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting * Provides daily support and facilitates communication within the team and with external contacts * Prepares status reports and updates to keep the leader informed on major projects and operations within their department * Liaises with other departments and external agencies, maintaining confidentiality * Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management * Maintains filing systems, takes meeting minutes, and ensures historical reference * Develops and tracks meeting agendas and action items * Creates professional documents such as spreadsheets, charts, and visual aids * Develops presentations from data and outlines with minimal direction * Maintains organizational and corporate document accuracy Strategic, Operational & Client Support * Implements process improvements to enhance department and office operations * Enhances leadership performance by taking ownership of diverse and high-priority tasks * Provides excellent customer service and timely responses to internal and external inquiries * Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times * Takes on additional duties as assigned to support the team and organization Education: * Associates degree in business administration, human resources, communications or related field (required) Experience: * 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- * In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) * Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: * Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision * Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders * Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals * Ability to manager confidential information with discretion, trustworthiness, and sound judgement * Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools * Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings * Ability to maintain a positive, collaborative, and professional demeanor in all interactions * Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities * Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required * Ability to work at a computer screen for extended periods while maintaining accuracy and focus * Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. **This position is hybrid (4 days on-site) based out of our Indianapolis, IN office** Who you are We are looking for a motivated and driven individual to support our brokerage team with client relationship management, transaction management, and client lease portfolio analysis. In this position, you will be supporting marketing, operational duties and transactional management with a high level of business acumen and entrepreneurial spirit - which means YOU will be an integral part of the team's success. What you bring At least 2+ years of administrative experience in a profession services environment (such as real estate, sales, legal, architectural, construction) Strong organizational, process orientation and time management skills Excellent written and verbal communication skills and interpersonal skills High proficiency in Microsoft Office - Word, Excel, PowerPoint, Outlook. Adobe InDesign a plus Bonus skills and experience Experience working with corporate clients or occupiers of real estate What success looks like Calendar & Travel Management: Coordinate complex calendars, prioritize engagements, book domestic/international travel, and prepare detailed itineraries. Expense & Invoice Processing: Prepare, submit, and reconcile expense reports; liaise with finance to ensure timely invoicing. Proposal & Presentation Coordination: Develop and review pitch decks, RFP responses, and executive summaries; ensure consistency with Colliers branding and the team's high-impact style. ProjectTracking: Maintain project trackers (e.g., in CRM or SharePoint), oversee deliverable deadlines, and provide proactive follow-up. File & Database Management: Organize and update client files, manage distribution lists, and ensure data integrity across platforms (CRM, client portfolio technology etc.) Client Liaison: Serve as first point of contact for clients; coordinate information requests, schedule meetings, and distribute post-meeting summaries. Meeting Preparation: Assemble meeting briefs, secure site-visit logistics, and collate presentation materials. Follow-Up & Reporting: Draft client correspondence, monitor project milestones, and prepare periodic KPI reports on book-of-business growth and retention. #LI-AS1 #LI-Hybrid Make your next move an expert one and join us as we lead the industry into the future. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.

Job Description Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management Manages various leaders' schedules, organizing meetings, conferences, and teleconferences Coordinates travel arrangements and reconciles expense reports Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting Provides daily support and facilitates communication within the team and with external contacts Prepares status reports and updates to keep the leader informed on major projects and operations within their department Liaises with other departments and external agencies, maintaining confidentiality Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management Maintains filing systems, takes meeting minutes, and ensures historical reference Develops and tracks meeting agendas and action items Creates professional documents such as spreadsheets, charts, and visual aids Develops presentations from data and outlines with minimal direction Maintains organizational and corporate document accuracy Strategic, Operational & Client Support Implements process improvements to enhance department and office operations Enhances leadership performance by taking ownership of diverse and high-priority tasks Provides excellent customer service and timely responses to internal and external inquiries Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times Takes on additional duties as assigned to support the team and organization Education: Associates degree in business administration, human resources, communications or related field (required) Experience: 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals Ability to manager confidential information with discretion, trustworthiness, and sound judgement Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings Ability to maintain a positive, collaborative, and professional demeanor in all interactions Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required Ability to work at a computer screen for extended periods while maintaining accuracy and focus Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Job Description About IHI At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families. What You Will Do As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations. The Opportunity Organize and maintain files and records. Plan and schedule meetings and appointments. Manage physician and management calendars. Organize materials for meetings. Organize and support on and offsite functions including rooms, meals and logistics. Prepare and edit correspondence, reports, forms, and presentations. Assist with room set up for meetings. Order and maintain supplies and organize supply rooms. Assist with expense reporting and reconciliation. Arrange travel for staff and visitors including transportation, lodging, and itineraries. Maintain various tracking documents and lists such as attendance at meetings and conferences, legal document workflow, phone lists. Manage large mailings, e.g. patient newsletters. Complete conference registrations on behalf of staff. Handle general correspondence on behalf of physicians and management staff. Access professional medical publication sites to provide manuscripts and articles for physicians. Provide IHI Board meetings support. Performance Requirements: Knowledge: Strong knowledge of computers/technology including Microsoft Office (Word, Excel, PowerPoint). Skills: Strong attention to detail. Effective written communication skills including drafting and editing documents. Skill in customer service. Skill in problem solving. Abilities: Ability to establish/maintain effective relationships with staff at all levels. Ability to project positive and professional image. Requirements Minimum high school diploma; associates or bachelor's degree preferred. Minimum 5 years of related experience required. All IHI employees are expected to enable multi-factor authentication via their personal smartphone or smart device to access IHI systems as a requirement of their role. Benefits Why join our team? IHI is a not-for-profit program based in Indianapolis and offers a competitive salary and benefit package. IHI is the only federally designated comprehensive hemophilia program in Indiana and serves the entire state through services available in Indianapolis and at outreach clinics. IHI is a leader in hemophilia care, education and clinical research and has a dedicated on-site multidisciplinary staff to ensure availability of a wide range of required services. IHI participates in national and international clinical research, including new infusion products and therapies, investigation of long-term outcomes, and the impact of associated conditions. The IHI research program provides patients access to new therapies, and an opportunity to improve care. Our center has more than 50 clinical research projects involving bleeding disorders, sickle cell disease, thrombosis and more. Innovative Hematology, Inc. is an Equal Opportunity Employer.

Job DescriptionDescription: Are you an experienced Executive Director who enjoys creating a positive work environment for your staff and having a community with happy and engaged residents? Vita of Greenfield Assisted Living facility is looking for a licensed Executive Director to oversee all operations, functions, and activities at our new assisted living and memory care community located in the Greater Indianapolis area. You will be the face of the organization, responsible for giving the proper strategic direction and implementing a high-quality vision. An excellent executive director is an influential manager with the ability to lead and motivate. They have great communication skills and take a holistic approach in managing the organization's operations. The goal is to manage and lead the organization towards the realization of its mission. Responsibilities Ensure that residents receive quality care in accordance with local regulations and service plans. Develop and implement strategies aiming to promote the organization's mission and “voice.” Build an effective team of leaders by providing guidance and coaching to subordinate managers. Ensure adherence of the organization's daily activities and long-term plans to established policies and legal guidelines. Forge and maintain relations of trust with staff, residents, family members, partners, and the community. Oversee the community's budget and ensure targets are met. Promote occupancy growth and act as a partner to the Sales team in promoting the community and creating a positive image. Skills Proven experience as executive director or in other managerial positions, 3 years minimum. Assisted Living or Nursing Home experience preferred. Experience in developing strategies and plans. Ability to apply successful networking techniques. Strong understanding of corporate finance and measures of performance In depth knowledge of corporate governance principles and managerial best practices An analytical mind capable of “out-of-the-box” thinking to solve problems. Outstanding organization and leadership abilities Excellent communication (oral and written) and public speaking skills. Bachelor's degree in relevant field preferred, but years of experience can substitute education. Must hold an RCA or HFA license Requirements: Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday On call Weekend availability Supplemental pay types: Bonus pay

Angott Search Group is pleased to partner with an $850 million Indiana Bank in their search for an Executive Secretary. This position is responsible for supporting the Chief Executive Officer (CEO) and the leadership team with professional-related logistics and coordination enabling the group to work as efficiently as possible. This role will coordinate, plan, and organize the CEO's calendar and schedule, produce reports, make travel arrangements, and streamline communications and tasks. Organizing meetings, events, and maintaining records are important tasks of this position as well as effective communication, both written and verbal. High school diploma or equivalent is required. A Bachelor's degree is a plus. At least five years of administrative assistant experience with at least three years of experience supporting executives is required. This is an onsite position.

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you'll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative - Respectful - Inclusive - Energetic - Brave Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves. Purpose of the Role: The Executive Assistant will provide comprehensive, one-to-one support to a senior executive, managing both professional administrative functions and select personal and household responsibilities. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment. Principal Accountabilities: * Serve as the primary point of contact for the executive, managing calls, emails, correspondence, and inquiries with professionalism and discretion. * Manage the executive's calendar-both business and personal-scheduling meetings, appointments, family activities, and coordinating all related logistics. * Prepare and organize meeting materials, book rooms, and confirm details with attendees to ensure seamless execution. * Create, update, and distribute documents, reports, presentations, and internal communications. * Coordinate all travel arrangements for the executive-business and personal-including flights, hotels, ground transportation, itineraries, and working with internal travel coordinator when needed. * Manage personal errands, deliveries, returns, and any ad-hoc tasks that arise to support the executive's daily life. * Assist with planning and supporting corporate or personal events, including invitations, attendee coordination, and on-site support. * Support the executive with both professional and personal communications, including responding to shared inboxes as requested. * Maintain strict confidentiality across all business, personal, and household matters. Job requirements Knowledge, Skills and Experience: * 3-7+ years of experience as an Executive Assistant or similar high-level support role, preferably supporting a single executive or principal. * Experience balancing both corporate administrative duties and personal/household management. * Proven track record managing complex calendars, domestic and international travel, and sensitive communications. * Experience handling confidential information and working in roles requiring a high degree of discretion and trust. * Prior experience working in a fast-paced environment with shifting priorities. Total Rewards: * Comprehensive Medical, Dental, & Vision benefits * 401(k) Retirement match * Voluntary life, short-term and long-term disability benefits * Annual bonus plan * Competitive time off plan * Company discounts, including kit apparel Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: Indianapolis Public Schools is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Systems Officer (CSO). This role is critical to the effective operation of the Systems Office, which oversees the district's technology infrastructure, data management, and operational systems. The ideal candidate will be a meticulous planner, an excellent communicator, and a strategic partner who can manage multiple priorities in a fast-paced environment. This position requires a high degree of confidentiality, professionalism, and the ability to anticipate the needs of the CSO and the broader team. WHAT YOU'LL DO: The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like. Core Duties and Responsibilities * Calendar and Schedule Management: Proactively manage a dynamic calendar, scheduling meetings, appointments, and travel arrangements for the CSO. Prioritize meeting requests, anticipate conflicts, and ensure all logistical details are handled seamlessly. * Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders. Draft, proofread, and manage email correspondence, memos, and presentations on behalf of the CSO, ensuring a professional and timely flow of information. * Meeting Support: Prepare agendas, presentations, and other materials for meetings. Attend key meetings, take detailed notes, and track action items to ensure timely follow-up and completion. * Project and Task Management: Assist with the coordination of departmental projects, track deadlines, and follow up with team members to ensure milestones are met. Maintain organized electronic and physical filing systems. * Information and Data Coordination: Facilitate the collection and organization of key data for reports and strategic documents. Maintain confidential information with discretion and integrity. * Administrative Support: Handle expense reports, procurement requests, and other administrative tasks as needed to support the Systems Office. * Collaborate with department teams to ensure seamless day-to-day operations Supervisory Responsibilities/Direct Reports: * The Executive Assistant directly manages multiple systems, programs, supports, resources, and relationships with schools, staff, and partner organizations. This position has no direct reports Personal Work Relationships: The individual in this position works with a wide range of IPS staff, partners, administrators and service providers on routine and diverse problems encountered to fulfill its duties. The individual must possess and employ a variety of personal and interpersonal skills in the discharge of the position's responsibilities. This position requires a positive attitude when dealing with staff and IPS constituents. Good judgment, discretion and individual initiative are necessary for the effective discharge of the position's significant responsibilities. WHAT YOU'll BRING: SKILLS AND MINDSETS: As an ideal candidate for this role, you will be able to achieve the following: This role provides privileged access to the inner workings of district leadership and their work streams. The successful candidate will be discrete, high-energy, agile-minded, strategic, proactive, a direct communicator, highly-organized and committed to the vision and values of Indianapolis Public Schools (IPS) and the executive leadership team. As an ideal candidate for this role, you will be able to achieve the following: * Technical Proficiency: Advanced proficiency with Google Workspace (Docs, Sheets, Slides, Calendar, and Outlook). Experience with project management software (e.g., Trello, SmartSheet) is a plus. * Communication Skills: Exceptional written and verbal communication skills with a strong ability to interact with a diverse group of stakeholders, from teachers and administrators to technology partners. * Organizational Skills: Proven ability to manage complex calendars, organize information, and prioritize tasks with keen attention to detail. * Interpersonal Skills: A proactive and positive attitude, with the ability to build strong working relationships and work collaboratively as part of a team. * Problem-Solving: Strong analytical and critical-thinking skills, with the ability to anticipate potential issues and solve problems independently. Language Skills * Ability to write reports, procedural documents, correspondence and executive summaries. * Ability to speak effectively before groups of all sizes. Mathematical Skills * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS: * Bachelor's degree in Business Administration, Communications, or a related field preferred; relevant experience may be considered in lieu of a degree. * Minimum of 5 years of experience as an executive assistant or in a similar administrative support role. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. * Strong written and verbal communication skills. * Exceptional organizational and multitasking abilities. * High level of discretion and professionalism in handling sensitive information. * Ability to work independently and collaboratively in a dynamic environment. * Strong problem-solving skills and attention to detail. * Experience in K-12 education or public sector administration is a plus. FLSA CLASSIFICATION: At the discretion of the Chief Communications and Engagement Officer and the Chief Systems Officer. ELIGIBILITY FOR REMOTE WORK: Not eligible PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function. *************************************************************

Executive Assistant The Executive Assistant acts as the main point of contact for the Executive team. Accountable for knowing the Executive Suite's schedule and assuring meetings and tasks are completed in a timely manner. Provides assistance with administrative duties at the Executive level. Upholds LEL's vision, mission and values. Reports to: Deputy Chief Office of Administration Position Title will: Assists the Officers and Executive Leadership team with daily schedule and tasks Filters incoming calls for Executive team Creates and implements On-Call schedule Supports all areas of the company at the executive level including Carter's Play Place Responsible for booking travel accommodations for Executive team Responsible for ordering, restocking and inventory of office and kitchen supplies for Executive suite Responsible for all Executive related incoming and outgoing mail/packages Manages the Executive suite conference room Attends Executive meetings Schedules Zoom meetings that pertain to the Executive team Provides as a back for the Administrative Assistant when answering phones and greeting walk-ins Demonstrates competencies as a Direct Support Professional by providing assistance to Individuals as they pursue the Good Life Any other duties requested by LEL Supervises Administrative Assistant Qualifications: High school diploma or GED equivalent, Bachelor's degree in office administration, business management or related field preferred Waiver experience a plus, but not required Minimum one (1) year experience in administration assisting required, executive level preferred Ability to travel, minimal Ability to work evening and weekend hours, minimal Knowledge of Microsoft Office including: Outlook Word Excel Excellent verbal and writing skills Proficient time management skills Strong organizational skills and detail oriented Ability to multi-task and meet deadlines Ability to handle sensitive, confidential information Positive and pleasant attitude

As an Executive Administrative Assistant supporting Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects. Job Responsibilities: Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. Physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed Maintain confidential data, enforce internal controls, and comply with policies and procedures Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Mandatory five days in office required Required qualifications, capabilities and skills: Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. 3+ years of administrative support experience with background in a client facing sales and financial services environment Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed *Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: * Filing, scanning and document management to mainframe system * Greet new employee's, direct them to orientation, and assist with office integration * Oversee delivery and transportation of packages to recipients * Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis" * Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices * Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination * Create purchase orders for construction teams * Invoicing of Time & Material and Contract jobs * Perform checks and balances verifying job costs * Review and analyze job cost reports for accuracy * Assist with accounts receivable collections when needed * Assist construction teams with project submittals, O&M manuals, etc. * Request bid and job numbers as directed by construction teams * Perform other related duties or special projects as assigned Job requirements * High school diploma or GED equivalent preferred * 1 or more years of administrative assistant experience * Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred * Proficiency in MS Word and Excel, etc. preferred Additional Requirements: * Requires mathematical and English language skills * Ability to learn and perform work in multiple mainframe system screens * Ability to follow established procedures for work being performed * Strong organizational skills and ability to meet deadlines * Strong oral and written communication skills * Maintain a positive, cooperative, and teachable attitude * Complies and promotes company Safety Policy * Ability to perform high work volume with minimal errors and supervision * Ability to communicate courteously and proactively with all levels within the company * Ability to maintain confidentiality concerning financial and customer transactions * Must be proactive, self-motivated, detail oriented and reliable * Must have the ability to multitask and work independently, as well as in a team environment * Analytical and problem-solving skills * Ability to pass a full background screening and drug screening

About Ossium Ossium's mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good. About the Job We're hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor-someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You'll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the “go-to” person who makes things happen. Required Qualifications 3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives Excellent written and oral communication skills Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment Strong time management skills and ability to juggle multiple priorities gracefully High degree of professionalism, discretion, and judgment when handling sensitive information Positive, friendly, and proactive attitude-you take ownership and get things done Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar) This position is based on-site full time (Monday - Friday) in our Indianapolis office Preferred Qualifications Previous experience working in a startup or entrepreneurial setting Experience as an office manager Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive) Key Responsibilities Executive Admin (70%) Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience Track and support the CSO's continuing education requirements, deadlines, and related logistics Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings Capture meeting notes, ensure consistency in documentation, and follow through on action items Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones Handle communications with professionalism, discretion, and positivity on behalf of the CSO Process expenses, manage invoices, and maintain organized, accessible documentation Take on new challenges with enthusiasm-no task too big or too small-while continuously looking for ways to improve efficiency and consistency Represent Ossium with warmth and professionalism in all internal and external interactions Office Manager Responsibilities (30%) Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships Greet visitors and ensure proper sign-in and escort procedures Partner with the People Team to plan company events, celebrations, and recognition moments In your first six months some projects you'll work on include: Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows Supporting a smooth and scalable onboarding experience as Ossium continues to grow Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026 We offer a full slate of employee benefits including: Competitive salaries Stock options 401(k) matching Medical, dental and vision coverage Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays Employer paid life insurance and long term disability Gym membership/recreational sports reimbursements Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression. Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. If reasonable accommodation is needed, please contact our People Team at ************************ or ************. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. Principals / direct applicants only please. Recruiters, please do not contact this job poster. Equal Opportunity Employer/Veterans/Disabled

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Since 1902, AAA Hoosier Motor Club, headquartered in Indianapolis, provides membership benefits including emergency roadside assistance, retail discounts and a variety of products and services for its 400,000 members across Indiana. It also operates a full-service travel agency and an insurance agency which markets and sells auto, home and life insurance. Hoosier Motor Club has 300 employees and operates 11 retail branch offices including seven in metro Indianapolis as well as Bloomington, Clarksville, Lafayette, Muncie, and Terre Haute. And it is an affiliate of the American Automobile Association (AAA), the largest motoring and leisure travel organization in North America with more than 60 million members. Here's What is in it for YOU: A company culture that provides training and learning opportunities. A brand that you can be proud to be part of. A culture that will challenge you to be your best. Health / Dental / Vision benefits. Corporate Incentive Plan (CIP) Paid Time Off. Paid Holidays. Company provided LTD & Life Insurance. Service Anniversary Recognition. Free AAA Plus Membership. Generous 401k w/ company match. Company provided HSA dollars. Position Summary: Under the direction of management, the Emergency Roadside Service (ERS) team performs a variety of administrative support functions. As team members gain proficiency, they are expected to demonstrate increased independence. All tasks must be completed accurately, promptly, and with strict confidentiality. Duties and Responsibilities: Contractor Payments - Manage and ensure timely, accurate contractor payments. Management Communication - Coordinate with management to approve contractor reconciliation requests. Contractor Incentives - Lead initiatives related to contractor incentives in alignment with organizational goals. Billing Maintenance - Maintain accurate billing records for the battery program. Contractor Deductions - Oversee deductions for battery purchases and damage repayments. Reciprocal Coordination - Manage incoming and outgoing reciprocal processes with partner clubs. File & Compliance Tracking - Track insurance certificates (COI's) for compliance and attach relevant files to management correspondence. Administrative Support - Perform routine tasks such as form processing, phone support, correspondence, and filing in a professional manner. Purchasing - Complete purchase orders for supplies, materials, and awards. Expense Review - Review and process expense ledgers and departmental bills. Relationship Building - Maintain professional relationships with members, staff, and service facilities. Other Duties - Perform additional tasks as assigned by management. Supervisory Responsibilities: This position has no direct supervisory responsibilities. Physical Effort: 1. Typically sitting at a desk or table 2. Intermittently sitting, standing, and stopping 3. Occasional lifting of up to 25 lbs. Education and/or Experience Requirements: High school diploma or general education degree (GED) required; minimum five (5) years of relevant administrative or accounting experience, or equivalent combination of education and experience. Skill Requirements: ● Accountability - Takes responsibility for actions and outcomes ● Accuracy - Delivers work with precision and attention to detail ● Active Listening - Understands and responds to others effectively ● Adaptability - Thrives in changing environments and manages competing demands ● Analytical Thinking - Understands and interprets business issues ● Communication (Oral & Written) - Communicates clearly and effectively ● Customer Focus - Prioritizes customer needs while adhering to procedures ● Detail Orientation - Pays close attention to all aspects of tasks ● Ethical Conduct - Demonstrates integrity and professionalism ● Financial Acumen - Understands budgets and financial processes ● Goal Orientation - Stays focused on objectives and outcomes ● Interpersonal Skills - Maintains confidentiality and openness to feedback ● Organization - Uses systematic methods to complete tasks ● Problem Solving - Identifies and resolves issues efficiently ● Reliability - Dependable and trustworthy in all responsibilities ● Stress Management - Performs well under pressure ● Working Under Pressure - Ability to complete assigned tasks under stressful situations. Facebook: *************************** Company Website: ******************* The above statements are intended to describe the general nature, level and work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will.”