Executive assistant jobs in Flint, MI

Job SummaryProvides administrative support to Sr. Executive. Perform personalized and confidential administrative duties with discretion and independent judgment and interface with a wide array of people.Job Description Key Accountabilities: Promptly receive and screen incoming telephone calls to the CFO, providing friendly and professional greeting, taking messages as appropriate, and eliciting necessary information to allow timely and accurate responses. Respond where appropriate. Remain aware and update Managers schedules. Promptly screen and distribute incoming email, responding where appropriate. Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals. Assist with organize meetings and/or special events including annual Christmas parties, Meetings, etc. Arrange for catering, locations, distribution of information with respect to the event and any gifts or handouts for the event. Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information. Special organizational and research projects as directed. Arrange travel, hotel, and car reservations and prepare itinerary, both corporate and personal for the Manager. Meets TKMNA Employee Attributes / Competencies The above is intended to describe the general content of and requirement for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Qualifications: Minimum Requirements: High school graduate with at least 5 years of administration and/or clerical work experience and good grasp of the English language, spelling, grammar and punctuation. Proficient in Microsoft Office. Ability to perform clerical duties with deliberate speed and accuracy without immediate and constant supervision. Must be diplomatic, tactful and exercise good judgment in recognizing scope of authority and protecting confidential information a must. Benefits Overview We offer competitive company benefits to eligible positions, such as : Medical, Dental, Vision Insurance Life Insurance and Disability Voluntary Wellness Programs 401(k) and RRSP programs with Company Match Paid Vacation and Holidays Tuition Reimbursement And more! Benefits may vary based on job, country, union role, and/or company segment. Please work with your recruiter or tk representative for applicable benefits information. Disclaimer This is to notify the general public that some individuals/entities are using the thyssenkrupp (“TK”) name, trademark, domain name, and logo without authorization. They are posing as employees, representatives, or agents of TK and its associated/group companies. These individuals/entities are fraudulently offering jobs online through texts, websites, telephone calls, emails, or by issuing fake offer letters. They are also soliciting jobseekers to deposit money in certain bank accounts or providing jobseekers with fraudulent checks to obtain banking information. TK does not ask, solicit, or accept any monies in any form from candidates, job applicants, or potential jobseekers, who have applied to or wish to apply to TK, whether online or otherwise as a pre-employment requirement. TK bears no responsibility for money being deposited/withdrawn therefrom in response to such fake offers. TK does not: 1. Send job offers from free email services like Gmail, Rediffmail, Yahoo mail, etc.; 2. Request payment of any kind from prospective jobseekers or candidates for employment; 3. Authorize anyone to collect money or agree to any monetary arrangement in return for a job at TK; 4. Send checks to job seekers; or 5. Make job offers through third parties. In the event TK uses professional recruitment services through a third party, offers are always made directly by TK and not by any third parties. PLEASE NOTE: 1. TK strongly recommends that potential jobseekers do not respond to such fake solicitations, in any manner; 2. TK will not be responsible to anyone acting on an employment offer that is not directly made by TK; 3. Anyone making an employment offer in return for money is not authorized by TK; and 4. TK reserves the right to take legal action, including criminal action, against such individuals/entities. TK follows a formal recruitment process through its own HR department and applications are evaluated by its HR department through pre-defined processes. Please visit our official careers website at ******************************** to view authentic job openings at TK. If you receive any unauthorized, suspicious, or fraudulent offers or interview calls, please email us at **********************************************. We shall not accept any liability towards the representation made in any fraudulent communication or its consequences, and such fraudulent communication shall not be treated as any kind of offer or representation by TK or its group companies and affiliates.

Job Description Executive Assistant to the CEO In-Person - Rochester/Troy, MI We are seeking an exceptional Executive Assistant to serve as the right hand to our CEO - a high-performing professional leading four dynamic companies across legal, real estate, and investment spaces. This is not your average assistant role - it's a mission-critical position for someone who thrives in a fast-paced, ever-evolving environment and has a passion for helping leaders operate at their highest level. You will be the CEO's strategic partner, responsible for protecting their time, managing priorities, and keeping business operations moving with precision and urgency. Compensation: $60,000 - $90,000 yearly Responsibilities: Own and manage the CEO's calendar, inbox, and communications Coordinate and confirm meetings, travel, and appointments across all companies Prioritize, track, and follow through on high-level tasks and initiatives Maintain confidentiality while handling sensitive business and personal information Attend key meetings, take notes, and drive follow-ups to completion Handle logistics and planning for events, off-sites, and team meetings Build and refine systems, processes, and workflows to improve efficiency Serve as a communication bridge between the CEO and internal/external stakeholders Be available outside of traditional business hours as needed Qualifications: What You Bring Proven experience supporting founders, executives, or business-driven professionals Local to the Rochester/Troy, MI area - must work in-person with the CEO Tech-savvy and highly proficient with Google Workspace, Slack, Asana (or similar tools) Exceptionally organized with strong project management skills Proactive, self-motivated, and always thinking three steps ahead Able to handle ambiguity and adapt to constant change with grace Comfortable managing both business and personal tasks High integrity, discretion, and emotional intelligence Strong written and verbal communication skills About Company Rutkowski Law Firm is a premier estate planning and elder law firm focused on protecting families and delivering an exceptional client experience.

The Mission of the Rochester Regional Chamber of Commerce is to provide leadership and resources in order to advance business development in partnership with civic, cultural, and educational interests for the benefit if its members and the community. Job Description The Executive Assistant is responsible for coordinating administrative functions and ensuring the flow of office information by updating and monitoring delegated tasks. The Executive Assistant relieves management of administrative detail by managing multiple tasks and projects, overseeing Chamber communications, and assisting the President in any additional areas. Essential Responsibilities Include: Completing daily office responsibilities such as answering phone calls, filling requests, recording reservations, mailing membership packages, maintaining lists, etc. Managing social media, website advertising, and various other forms of communication Maintaining the daily schedule of the President Preparing agendas and recording minutes Researching and drafting reports Managing the front desk and display area Handling confidential information in a professional and discreet manner Continuously improving office functionality Engaging in positive relations with members and sponsors Qualifications Education: High School Diploma or higher educational background required Four year degree in related field preferred Experience: Minimum of three (3) years office/administrative experience Experience working in a collaborative office environment Chamber experience and knowledge preferred Knowledge, Skills, and Abilities: Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) Proficient in social media, email communication, Google Calendar and Constant Contact Excellent communication, presentation, and interpersonal skills Great attention to detail and accuracy Demonstrated awareness of confidentiality needs Ability to manage multiple contact and service multiple demands Ability to sit, stand, and walk for extended periods of time and occasionally lift 20 pounds Additional Information This is a part-time position. Applicant must be able to adjust their schedule for Chamber events or meetings. For more information, please contact the Rochester Regional Chamber of Commerce at ************** or by email at [email protected] .

The Executive Assistant (EA) provides high-level executive support, drives alignment across the organization, and ensures flawless coordination of priorities. The EA also supports the executive leadership team and plays a critical role in improving organizational communication and cadence. This position is ideal for someone who anticipates needs, sets structure, and thrives in a fast-paced, global environment. Key Responsibilities Executive Support to the CEO * Provides proactive calendar and time management for the CEO, including: * Daily scheduling * Forward-looking calendar planning * Sequencing priorities based on strategic objectives * Ensuring the CEO is always prepared for upcoming commitments * Establish and maintain operating cadences for the CEO and executive team, such as: * Regular briefings * Monthly and quarterly reviews * Board-preparation milestones (e.g., CEO pre-review 4 days prior, final deck 2 days prior) * Annual planning cycles * Coordinate all domestic and international travel, ensuring itineraries are seamless and documentation (passports, visas, renewals) is current and accurate. * Prepare agendas, background materials, executive summaries, talking points, and follow-up trackers. * Screen, prioritize, and draft responses to communications on behalf of the CEO. * Manage highly confidential information with discretion and professionalism. * Support board-related preparation, including assembling materials, managing deadlines, and coordinating logistics. Customer & External Engagement * Plan, coordinate, and execute high-profile customer meetings, onsite visits, facility tours, and senior-level engagements. * Act as a professional point of contact for customers, partners, and external stakeholders. * Ensure follow-ups are captured, communicated, and completed. Executive Team & Organizational Coordination * Provide administrative support to the executive leadership team as needed. * Prepare organizational communications and facilitate timely delivery (CEO messages, all-employee meetings, leadership updates). * Coordinate and support internal events, town halls, and enterprise-wide meetings. Operational Support & Analysis * Support strategic projects and cross-functional initiatives at the CEO's direction. * Conduct analysis, synthesize findings, and prepare recommendations or insights on select topics. * Maintain systems for tracking priorities, commitments, action items, and organizational initiatives. * Identify opportunities to improve processes and enhance executive efficiency. Qualifications * 5+ years supporting a C-suite executive, preferably a CEO. * Experience with complex, international calendar, and travel coordination. * Strong analytical and problem-solving abilities. * Exceptional communication skills and executive presence. * Highly organized, proactive, and adept at managing competing priorities. * Advanced skills in Microsoft Office Suite and collaboration tools. * Ability to manage sensitive information with absolute discretion. * Strong relationship-building skills at all levels of the organization. Work Environment * Role is based on-site in Farmington Hills, with occasional travel as needed. * Fast-paced environment that demands agility, discretion, and proactive thinking. ATC Drivetrain provides equal employment opportunities (EEO)

Job Description A high-performing E xecutive assistant is needed to support the growth and efficiency of a dynamic real estate organization. The Executive Assistant will be the operational backbone of the company, ensuring that systems, processes, and team performance align with the company's strategic goals. This leader will work directly with ownership, leadership, and agents to drive productivity, streamline operations, and create a best-in-class experience for both clients and internal stakeholders. This role is ideal for individuals who thrive in fast-paced, growth-oriented environments and are passionate about operational excellence, leadership, and organizational health. Compensation: $75,000 - $85,000 + Bonus Responsibilities: Primary Objectives: Oversee all day-to-day operations of the business and be very hands-on with the day-to-day financials Lead and manage administrative and operational staff Create, document, and implement scalable systems and procedures Own KPIs for productivity, profitability, and service standards Partner with the leadership team on strategy, forecasting, and business development Ensure the agent experience is efficient, professional, and consistent Key Responsibilities: Drive operational efficiency across all departments (agent services, marketing, compliance, accounting) Develop, refine, and manage office systems, workflows, and standard operating procedures (SOPs) Lead hiring, onboarding, training, and retention of key staff members Oversee financial operations, including budgeting, P&L oversight, vendor management, and reporting Ensure technology platforms are used to their full potential (CRM, project management, transaction coordination tools) Own project management for major initiatives and events Serve as a key liaison between leadership and staff, fostering clear communication and accountability Monitor agent and team performance metrics and report to leadership Support compliance with brokerage standards, legal requirements, and best practices Create a culture of high performance, accountability, and collaboration Qualifications: The Ideal Candidate Will Have: Real estate operation experience preferred Bachelor's Degree in Business, Finance, or related field (Master's degree a plus) Experience leading/managing cross-functional projects Demonstrated success in building systems and improving workflows Financial acumen and comfort with budgeting and reporting High emotional intelligence and strong interpersonal communication skills Proficiency in business tools like Google Workspace, QuickBooks, CRM platforms, and task/project management tools (e.g., Asana, Trello, Monday.com) Strong problem-solving skills and a proactive, solutions-oriented mindset Ability to thrive in a fast-paced, high-growth, team-oriented environment About Company This group is a fast-growing real estate team in the Metro Detroit area, known for its commitment to excellence and exceeding expectations. If this sounds like you, reach out and apply today!

Executive Assistant to the CEO Peak Performance Physical Therapy Lansing, MI | Full-Time | On-Site Are you a master organizer who thrives on bringing order to chaos, simplifying complexity, and keeping leaders focused on what matters most? Peak Performance Physical Therapy - a company on a mission to revolutionize the way rehabilitation is delivered - is seeking a driven, detail-oriented, and resourceful Executive Assistant to support our CEO. This role is ideal for someone who takes pride in excellence, has a natural ability to anticipate needs, and thrives in a fast-paced environment where priorities shift and ideas come to life. What You'll Do Review and synthesize data to support strategic decisions - highlight what's most important and go right to the bottom line. Organize projects and communications, bringing clarity and closure to initiatives. Systematize processes, manage schedules, and maintain seamless follow-through across multiple priorities. Simplify complex information into clear summaries, presentations, and actionable next steps. Anticipate challenges and proactively develop solutions - adapting quickly and confidently when plans change. Support meeting preparation, correspondence, and project tracking with precision and professionalism. Collaborate across teams to ensure alignment, accountability, and progress toward company goals. Who You Are You instinctively: Clarify and confirm. You're skilled at reviewing data, clarifying details, and ensuring priorities are aligned. Create order. You bring systems and structure to dynamic environments, ensuring projects move from idea to completion. Simplify and summarize. You translate complexity into clarity, condensing information without losing the essence. Adapt and innovate. You're energized by change and find creative ways to move initiatives forward. Visualize and execute. You can see the big picture while managing the details that make it happen. Key Strengths Exceptional organizational and communication skills Strong writing and editing ability High attention to detail with the ability to prioritize effectively Confidence using technology, tools, and systems to manage workflow Calm, professional demeanor under pressure Genuine alignment with Peak Performance's values: Servant-Focused, Gratitude, Business Excellence, Positive Energy, and Collaboration Why Peak Performance At Peak Performance, we're more than a physical therapy company - we're a team of people committed to improving the human connection through health and wellness. You'll work alongside purpose-driven professionals in a culture that values initiative, growth, and excellence. How to Apply Submit your resume and a brief cover letter describing how you bring structure, clarity, and creativity to a fast-moving environment. Apply through our company career's page at: ***************************

Executive Assistant Who we are… We are a team of scientists, engineers, technicians, and innovators dedicated to changing the world by developing medical isotopes to treat and eradicate cancer. We believe in building an environment where collaboration, curiosity, and camaraderie thrive. We also enjoy darts, cornhole, ping-pong, chili cook-offs, and other fun events that make our company a community where we make a life, not just a living. Who you are… You are an open minded, enthusiastic, committed team player who is able to meet people where they are and utilize communication and tools to masterfully guide them to the goal. You are someone who lives and breathes keeping things organized and supporting others in being successful. You are comfortable with the day-to-day routine tasks that keep operations moving and are excited about ensuring each day goes smoothly. Words that describe you are thorough, efficient, and a master of managing up. What you can expect to work on… The Executive Assistant supports multiple members of the Executive Team ensuring they are focused on top priorities daily. This role includes managing complex schedules, facilitating high level communications, and supporting key strategic initiatives. The Executive Assistant serves as a trusted partner to the executive team and ensures seamless operations through proactive planning and execution. Calendar and Scheduling Management: Handle extensive scheduling, prioritize engagements, and synchronize with internal and external stakeholders to optimize executive time. Financial and Vendor Management: Oversee light financial tasks, such as processing expense reports, purchase orders, and vendor communications. Project Coordination: Assist in planning and executing key projects, events, or initiatives, ensuring deadlines and objectives are met. Travel and Logistics: Strategically plan and coordinate complex travel arrangements, itineraries, and related documentation for business engagements. Meeting and Event Preparation: Prepare comprehensive briefing materials, meeting agendas, and follow up actions to ensure leadership is well-informed and prepared. Manage high level communications, including drafting and editing correspondence, preparing confidential materials, and overseeing email workflows. What you need to succeed… Associates degree in Business Administration, Communications or a related field. 8+ years of supporting executive team members. 5+ years' experience providing project management support to executives. Analytical and problem-solving skills with the ability to critically interpret and use data to manage risk. Excellent interpersonal, written, and oral communication skills. Organizational and project management skills Ability to manage multiple priorities simultaneously while meeting deadlines. Expertly performs in a team-oriented, collaborative environment. Embraces and models the Niowave Values of Teamwork, Courage, Integrity, and Upright Zeal. Understands how to integrate into a new team/organization - appreciates the history of current state, know how and when to make suggestions, as well as using just the right pace to reach the improved future state. Understands your own communication and learning styles, can assess others' styles, and is able to find the right path to connect the two. Great to have… Bachelor degree in Business Administration, Communications or a related field. 12+ years of supporting executive team members. 7+ years' experience providing project management support to executives. Experience in a pharmaceutical or engineering industry. Other things to know… Full-time position Company's standard operating hours are Monday thru Friday 6a - 6p with production related activities requiring 24/7/365 shifts. This position will have regular working hours during M - F with an expectation of adjusting hours outside of the standards operating hours as needed. Niowave has multiple locations within the Lansing area. Travel between locations is expected in the role. *Please provide a cover letter specifically describing experience and interest in the position.

🌿 Executive Assistant to the CEO 🕘 Schedule: Monday-Friday | 9:00 AM - 5:00 PM 🌱 About Us We are a vertically integrated cannabis company with operations spanning cultivation, processing, and retail. Our mission is to deliver exceptional products and experiences while maintaining the highest standards of quality, compliance, and professionalism. 💼 Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO at our corporate office in West Bloomfield, MI. The ideal candidate will bring cannabis industry experience, exceptional communication skills, and a positive, team-oriented attitude. 📝 Key Responsibilities 🗓️ Manage the CEO's calendar - schedule meetings, calls, and travel. 📧 Draft, proofread, and manage emails and professional correspondence. 🗂️ Maintain both digital and physical filing systems. 🛒 Order and manage office supplies and inventory. 🎉 Assist with planning and scheduling company events and meetings. 📊 Prepare reports, meeting notes, and executive materials as needed. 🔒 Handle confidential information with discretion and professionalism. ⚡ Accomplish miscellaneous administrative and operational tasks as assigned. 🤝 Provide general administrative support to the CEO and leadership team. ⚙️ Qualifications 💼 2+ years of executive or administrative assistant experience 🌿 Cannabis industry experience strongly preferred 🗣️ Excellent written and verbal communication skills 🧩 Strong organizational skills and attention to detail 💻 Proficiency with Microsoft Office and Google Workspace 🔄 Ability to multitask and prioritize in a fast-paced environment 🤫 Professional demeanor and discretion when handling sensitive info 💰 Compensation & Benefits • Competitive salary based on experience • Benefits available • Opportunity to grow within a leading Michigan cannabis company To apply, please apply directly or send your resume and a brief introduction to [email protected]

Full-time Description Provide high level administrative support to executive leadership handling all administrative detail, scheduling and coordinating appointments and meetings and maintaining the leader's schedule. Handle interactions with members of senior staff; arranging meetings and appointments and handling confidential matters with diplomacy and discretion. Handle assigned projects including research and the preparation of reports. Perform a wide variety of administrative tasks as needed. Essential Functions & Job Duties Handle all administrative matters for the President's office, including incoming mail, faxes and memos and routine correspondence. Manage and maintain the leaders schedule, calendar and appointments. Represent the leader in certain meetings when needed. Communicate the expectations of the leader to others as needed. Prepare and make arrangements for assigned executive and all team meetings. Make travel arrangements including purchasing tickets, arranging accommodation, and scheduling meetings. Handle special projects as assigned. These will vary in length, expectation and sometimes contain a steep learning curve. (These projects could be related to legal aspects of the business as well as support to business growth and development.) Prepare reports and conduct research as assigned, including financial/sales reports. Serve as a point of contact for assigned leader and other members of the team, ensuring smooth communication, providing feedback and maintaining confidentiality as required. Assist the Management team with special projects as needed, providing feedback in the decision- making process as requested by the individual managers. Stay connected to the team members as possible, paying attention to needs and issues that may or may not be visible to the president or managers. Provide appropriate support to team members as needed and/or able. Informing assigned leader and Managers of situations needing further follow up. Help maintain consistent team culture, planning of events/farewells/celebrations as requested. Requirements Role Competencies: Ability to set and meet goals, meet deadlines, and organize work to be completed in a timely manner. Mechanical aptitude and desire to solve problems using initiative and critical thinking skills. Ability to be flexible and resolve situations with confidence and mature leadership. Solution-oriented professional who treats others with dignity and respect. Team player who will foster communication among teams and share success. Hold self to a high standard while ensuring projects are completed on time. Experience in delivering and demanding a high level of customer service. Thorough knowledge of safety regulations Exceptional written and verbal communication skills including listening. Proficient in Excel, Word, Outlook, keyboarding, and internet research Comply with Key Performance Indicators Cultural Fit: Exhibit the Block Core Values of Growth, Integrity, Together, and Honor. Make choices that contribute to the development and reinforcement of the core values. Education or Relevant Experience: Education: Associate's degree in business or equivalent experience. Experience: One (1) year experience in medical imaging equipment business desirable Skills Requirements: Communication: Active listening, effective oral and written, good telephone etiquette, discretion, ability to negotiate and excellent in customer relations Organizational: Strong prioritization skills, detail oriented, ability to quickly assess and manage administrative detail, flexible and ability to respond effective to change. Flexibility-able to change/adapt/find alternate arrangements in a fast-paced environment when decisions can be quickly made with far reaching impactions. Personal Skills- Personable, friendly, diplomatic, decisive, and ability to be assertive when needed. Computer Skills: Proficient in Excel, Word, Outlook, PowerPoint, keyboarding, and the internet. SAP experience is preferred. Professionalism: a high level of tact, ability to maintain confidentiality Administrative: Basic knowledge of business and management principles. Minimum Physical Expectations: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you have any questions, please contact Human Resources. Sitting or standing for long periods of time Physical activity that requires keyboarding, typing and reading on a computer, sitting, phone work and filing. Talking on the telephone and in person Physical activity that sometimes involves lifting over 25 lbs. but not more than 50 lbs. Environmental Expectations: Physical activity that sometimes requires exposure to loud noises that do not require ear plugs. Physical activity that often requires exposure to machinery. Physical activity that sometimes requires exposure to hazardous materials (MSDS available). Block Imaging Parts & Service is an Equal Opportunity Employer The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Campfire helps manufacturers-particularly Tier-1 automotive suppliers-optimize profitability through Opportunity Management, Forecasting, CPQ, and emerging OEM Recovery and Duty Drawback solutions. We work with CFOs, CROs, and operations leaders at complex, global manufacturing organizations where accuracy, speed, and execution matter. We are a fast-moving, PE-backed SaaS company undergoing significant growth and operational transformation. Join our visionary team and help shape the future of enterprise planning and performance. Job Description Campfire is seeking a high-caliber Executive Assistant to support the CEO. This role is not administrative support in the traditional sense-it is an execution, leverage, and trust role. You will help manage priorities, create leverage, ensure follow-through, and enable the company to move faster with greater clarity. This is a role for someone who thrives in ambiguity, anticipates needs, communicates crisply communicates in a direct and effective way, and can operate with discretion at the board and executive level. Qualifications Executive Support & Leverage Own the CEO's calendar with a strategic lens: prioritize what matters, protect focus time, and eliminate low-value meetings Track action items from meetings and ensure follow-through across the leadership team Organize the operational cadences of the business (weekly, monthly, quarterly and annually) Support the HR and Finance functions in the business HR, People, Office Operations Support Coordinate onboarding (equipment, system access, documentation, scheduling) Assist with benefits administration support, open enrollment coordination, and employee communications Support performance review cycles and people-related initiatives Partner with Finance and HR leadership to ensure accuracy and follow-through on people operations workflows Help reinforce a strong internal culture by supporting employee engagement initiatives and internal communications Support office-related logistics for leadership, visitors, and key meetings Coordinate travel, events, offsites, and in-person meetings as needed Manage vendors and service providers related to office operations Finance Support Assist with accounting activities such as AP, AR as needed Assist with corporate card administration as needed Provide miscellaneous financial support as needed Business & Operational Support Coordinate board meetings: agendas, materials, logistics, and follow-ups Help manage key initiatives across Product, Sales, Finance, and Operations by tracking milestones and dependencies Assist with preparation of board decks, investor updates, and executive-level documents Act as a connective tissue across the organization-ensuring alignment and momentum Communication Serve as a professional, trusted point of contact between the CEO and executives, board members, partners, and customers Handle sensitive communications and confidential information with discretion and professionalism Qualifications Organized with strong judgment and attention to detail Comfortable handling sensitive and confidential information Strong written and verbal communication skills Able to anticipate needs and operate independently with minimal direction High emotional intelligence and professional presence Proficient with modern productivity tools (i.e., Microsoft Office tools - Word, Excel, Outlook, Teams, Zoom) Additional Information Currently, Campfire is working remotely with the exception of bi-weekly in office time. All your information will be kept confidential according to EEO guidelines. We do not accept unsolicited 3rd party resumes.

CommonSail Investment Group This Executive Administrative Assistant will support our Senior Leaders HR team. This consists of Human Resources, Talent Acquisition, Employee Care and Learning & Development. You will be responsible for a wide variety of highly skilled administrative tasks while working independently and within a team. Required Experience for an Executive Administrative Assistant: 3-7 years of experience as an Administrative or Executive Assistant supporting senior leaders High-energy individual with a positive attitude and the ability to make work enjoyable Creative mindset with a passion to incorporate some fun, humor, and excitement into our already amazing 1440 culture Thrives in a fast paced environment while remaining proactive, organized and energetic Proven self-starter with the ability to initiate and complete individual projects Demonstrates the importance of detail and follow through Takes pleasure in helping others Exercises good judgment and sensitivity to confidential and non-routine matters required Ability to improvise, multi-task and prioritize in a fast paced, always changing environment while maintaining composure Strong technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Outlook and Excel Ability to utilize Yardi, Salesforce, Lease Hawk or other reporting tools is a plus Experience in Concur or other expense tools a plus Primary Responsibilities of an Executive Administrative Assistant: Live and breathe our 1440 company culture by creating the absolute best experience with every person, in every interaction, every minute of every day Assist the HR leadership team with administrative tasks such as; scheduling, time management, expenses, travel, email management, reporting, and presentations Responsible for ensuring the general coordination, organization and follow through for projects and initiatives. Coordinates on and off-site meetings, orchestrates conference calls and interviews Manages scheduling conflicts and prioritizes effectively Creation and tracking of various reports and tracking receipt of dashboard information from areas within the organization General correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy Works on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information timely and accurately Partner with other Executive and Administrative Assistants by offering help as needed Prepare budgets and miscellaneous reports Monitor team expenditures (contacts, invoices, reconcile team First Merit expenses) General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. We have comprehensive benefit packages that include health, dental, vision, 401(k), income protection, and extraordinary work-life benefits. If you love serving others, and are looking for an opportunity to thrive, CSIG holdings and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #CSALL

Job DescriptionLocation: Livonia, MI Position Type: Part-Time (2030 hours/week), In-Office Compensation: $20-25 per hour Reports To: Chief Operating Officer (COO) Stay Clean Solutions is seeking a highly organized and proactive Executive Assistant to support the COO. This role blends executive support, operational coordination, culture-building, HR administrative assistance, and personal logistics. This position is fully in-office and requires regular local travel with the COO to customer locations, team meetings, supply pickups, and operational tasks. The role begins part-time with the opportunity to expand into full-time based on performance. The ideal candidate is reliable, detail-oriented, discreet, and capable of managing a wide variety of responsibilities with minimal oversight. KEY RESPONSIBILITIES 1. Executive Support Manage and prioritize the COOs calendar, appointments, meetings, and daily tasks. Organize email communication, filter priorities, and draft responses when needed. Attend select client meetings and walkthroughs to assist with notes and logistics. Prepare agendas, meeting notes, follow-up summaries, and task lists. Assist with proposals, reports, and preparation of internal documentation. Maintain strict confidentiality with all company and personal matters. 2. Office, Operations, and Administrative Support Organize and maintain digital files, SOPs, proposals, contracts, and departmental documents. Assist with operational errands such as picking up or dropping off supplies, keys, uniforms, or paperwork. Support site launches, client visits, and field operations with logistical tasks. Manage receipts, reimbursement forms, and expense reports. Support the COO in staying on schedule and maintaining an organized workflow. 3. Culture and Team Support Coordinate birthdays, anniversaries, milestones, recognition items, and team appreciation. Organize small team events, lunches, meetings, and internal communications. Prepare welcome kits and ensure new employees have a positive onboarding experience. Track internal celebrations, key dates, and morale-related initiatives. 4. People Operations (HR Administrative Support as needed) (Administrative support only not responsible for hiring decisions or disciplinary action.) Schedule interviews and manage communication with candidates. Prepare new hire packets, collect documents, and maintain personnel files. Track training requirements, PTO/attendance, compliance items, and missing paperwork. Post job listings and manage applicant flow. Assist with background check coordination and uniform ordering. 5. Personal and Household Support Book personal and business travel, including flights, hotels, and reservations. Manage dry cleaning drop-off/pickup and other errands. Handle personal appointments, reservations, scheduling, and household logistics. Assist with package deliveries, returns, and purchasing personal or household items. Oversee car maintenance, insurance renewals, and service appointments. TRAVEL & MOBILITY REQUIREMENTS Must be comfortable traveling locally with the COO to meetings and customer locations. Must complete regular errands, pickups, and drop-offs as needed. Must have a reliable vehicle and valid drivers license. Mileage or time travel is fully reimbursed. IDEAL CANDIDATE PROFILE Highly organized, dependable, and proactive. Strong written and verbal communication skills. Able to manage both personal and business-related tasks seamlessly. Tech-savvy (Google Workspace, Microsoft Office, mobile productivity apps). High emotional intelligence and composure under pressure. Trustworthy with sensitive information and capable of maintaining discretion. Enjoys a fast-paced environment and can adapt quickly to changing priorities BENEFITS PACKAGE While Part-Time (Pro-Rated): Paid Time Off (pro-rated based on hours worked) Mileage or travel time reimbursement Company-provided laptop/IT setup if needed Eligibility for raises and additional responsibilities Options: 401k, health, dental, & vision insurance Life insurance Company laptop and full IT setup Clear career path SUMMARY This role is designed to significantly increase the COOs effectiveness by managing administrative, logistical, cultural, operational, and personal responsibilities. It is ideal for someone who enjoys variety, responsibility, and being an essential part of a growing leadership team.

Remora is hiring a talented individual who is also agile enough to provide both Office Manager & Executive assistant support. This individual will serve as a critical hub for the organization by supporting the leadership team, managing the daily operations, and building internal systems that enhance efficiency and communication across the company. This person will ensure that our executives can operate at their highest level, the office environment remains organized and effective, and the company is set up for seamless coordination as we scale. We're building carbon capture for trains and trucks. We generate revenue for railroads and trucking companies by extracting, purifying, and selling CO2 from their exhaust. Our technology can capture up to 90% of the CO2 in the vehicle's exhaust, while also reducing soot, particulate matter, and NOx. We've partnered with some of the largest railroads and trucking companies, including Union Pacific, Norfolk Southern, Ryder, and Werner. We've now raised $117 million from prominent investors, including Lowercarbon Capital, Valor Equity Partners, Union Square Ventures, First Round Capital, and Y Combinator. Responsibilities: Plan & Develop operational systems and support infrastructure: Design and maintain internal administrative systems to streamline meeting coordination, travel planning, office supply management, document tracking, and executive workflows. In partnership with the People team and IT support onboarding processes for new hires ensuring new team members feel welcome and set up for success from day one Own the communication, scheduling and logistics of internal company events, onsite visits, and team gatherings. Anticipate upcoming administrative and operational needs based on company growth and proactively put solutions in place. Execute key administrative and operational functions with precision: Provide high-level executive support including complex calendar management, travel bookings, expense reporting, meeting preparation, and follow-up for the CEO and other senior leaders. Serve as the point person for all office operations - overseeing vendor relationships, facilities upkeep, mail and shipping logistics, and inventory management. Own logistics for internal events such as all-hands meetings, company offsites, leadership retreats, and on-site visits for customers, investors, and other visitors. Manage purchasing, supplies, and vendor invoicing in coordination with the Finance team to ensure timely and accurate payments. Collaborate across teams to support culture, communication, and coordination: Work closely with the People Ops and Recruiting teams to coordinate interview scheduling, candidate travel, and onboarding logistics. Support internal culture-building efforts by organizing team events, birthday recognitions, milestone celebrations, and employee engagement activities. Partner with cross-functional teams to ensure alignment on priorities and act as a connector between leadership and staff on important communications. Be a trusted go-to resource for employees needing help navigating processes, accessing resources, or resolving day-to-day blockers. Requirements: Bachelor's degree or equivalent experience in administration, operations, business, or a related field. 3-5+ years of experience in a hybrid office/admin/executive support role. Experience working directly with senior leadership or at a fast-paced startup is strongly preferred. High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with communication tools like Teams. Familiarity with light financial tools (e.g., Bill.com, Brex, Navan) is a bonus. Strong understanding of office operations, executive-level scheduling and communication, and administrative best practices. Familiarity with internal event planning and vendor coordination is ideal. Excellent organizational and communication skills. Calm under pressure, comfortable juggling multiple priorities, and eager to take ownership of tasks both large and small. Here's what we value: Mission First: We are laser-focused on our mission. We have chosen to take on the defining challenge of our time, and we don't shy away from the hard decisions required to put our mission first, no matter how tough. The world needs our technology and it won't happen any time soon if we don't make it happen. We are a low-ego team, and we prioritize the mission over our self-interest. We think strategically with an eye to the long term, and we clearly separate what must be done well now, and what can be improved later, despite ambiguity. Burning Urgency: Our hard-core intensity and work ethic match the crisis we're in. We have a strong bias toward action, and we execute with focus and speed. In the absence of guidance, we take charge, lead our teammates, and accomplish our goals. We aren't afraid to change course when something isn't working, and we find solutions even when it seems like there are none. We are cool under pressure, and our quiet determination and drive are unwavering. We relentlessly push ourselves and each other to improve. We don't accept adequate performance. Excellence is the expectation. Many would say our standards are unreasonably high, and many would say our goals are unreasonably bold, but we are hungry to be exceptional. We will never give up, no matter what. If we get knocked down, we get back up, every time. We will not fail. Uncompromising Honesty: We are always honest with ourselves, our teammates, our customers, our investors, our suppliers, our communities, and all of our partners, especially about what's not going well and what we don't know. When we see issues, risks, or challenges, we speak up, and when we make mistakes, we admit them proactively and take full accountability. We challenge others directly when we disagree, even when it's uncomfortable, and we seek this uncompromising honesty from others. Treat People Exceptionally Well: We care intensely about everyone who is on this mission with us, and our standard is exceptional respect for our teammates, partners, and communities. Teammates who bring different perspectives and backgrounds are essential to our success, and we empower everyone to share their voice. We listen to truly understand. We constantly encourage and help our teammates, and inspire each other with our enthusiasm and optimism. Joyful Curiosity: We love to learn, and we learn quickly. We explore the unknown with wonder and excitement. We reason from first principles. We generate original ideas with an open mind and test them quickly in the real world. We take risks and adapt as we discover more. We explore many ideas in parallel, and we don't count on a silver bullet solution. We share our ideas freely with our teammates. We are skeptical about conventional wisdom, and we question every assumption and requirement. We are always looking for ways to simplify. We are rigorous and attentive to detail. We are eager to understand all aspects of our business and technology, and we contribute effectively outside our individual specialties. We never stop learning. Logistics: Location: Wixom, MI Compensation and Benefits: Salary: $65,000 - $85,000 Competitive Stock Options Healthcare (Aetna) Dental Vision Retirement (401k) Student loan assistance Three Weeks of paid time off Eleven Holidays off Dependent care assistance (childcare or eldercare) Parental leave Unlimited sick and compassionate leave Employee development and coaching Office setup (remote) or relocation (in-person) stipend Studies show that many qualified candidates hesitate to apply unless they meet every listed qualification. If you're enthusiastic about this role-even if you don't meet every requirement-we encourage you to apply. We're most excited to work with people who learn quickly and want to tackle the climate crisis.

Position Title: Executive Administrator Department: Executive Office Reports To: CEO Location: Optalis Health & Rehabilitation (Onsite) FLSA Status: Exempt Work Schedule: Monday - Friday The Executive Administrator will provide high-level administrative support to the CEO, acting as a trusted partner and ensuring seamless executive operations. This role is critical to maintaining effective communication across departments, managing complex schedules, coordinating executive initiatives, and handling confidential information with professionalism. The ideal candidate will demonstrate a proactive approach to problem-solving, strong organizational skills, and the ability to maintain a high level of discretion in a fast-paced healthcare environment. Key Responsibilities Executive Support: Serve as the primary point of contact for the CEO, managing all communication, prioritizing emails, calls, and other inquiries. Facilitate high-level interactions with internal and external stakeholders. Calendar & Schedule Management: Coordinate the CEO's schedule, balancing priorities and ensuring alignment with strategic goals. Organize and arrange all meetings, travel, and appointments, adjusting proactively as needed. Project Coordination: Assist in the development and execution of executive projects and initiatives. Monitor project milestones, coordinate cross-functional teams, and track progress, providing updates and reports to the CEO. Acquisitions Support: Participate in due diligence, integration activities, and executive-level coordination related to mergers and acquisitions. Track acquisition timelines and support confidential planning in alignment with business growth strategies. Investor Relations: Assist in preparing investor materials, coordinating communications, and supporting investor meetings and presentations. Maintain organized records of key investor contacts and ensure timely follow-up. Finance Collaboration: Provide administrative and strategic support to the Finance team as needed, including document preparation, data consolidation, and cross-functional collaboration on financial planning activities. Insurance & Risk Support: Liaise with insurance carriers and legal teams regarding claims related to lawsuits, property and casualty incidents, auto, and general liability. Track and escalate claims status and support documentation efforts. Communication: Draft, review, and distribute high-level correspondence, presentations, and reports for internal and external use. Ensure all communication is clear, professional, and reflective of Optalis' mission and values. Meeting Support: Prepare agendas, materials, and documentation for executive meetings. Record and distribute minutes, track action items, and follow up to ensure timely completion of tasks. Confidentiality & Discretion: Handle sensitive information with integrity and confidentiality. Act as a reliable confidant, safeguarding all proprietary and sensitive matters related to Optalis and the executive team. Office Management: Coordinate office supplies and equipment as needed to support CEO activities. Liaise with facilities and administrative teams to ensure optimal work environments for executive operations. Special Projects: Take ownership of ad hoc projects assigned by the CEO, ensuring deliverables are met on time and align with company goals. Manager to Corporate Staff: Provide direct oversight and leadership to assigned corporate administrative staff. Ensure alignment with executive expectations, coordinate responsibilities, manage performance, and foster a culture of professionalism, accountability, and collaboration. Required Qualifications: Required Qualifications: · Education: Bachelor's degree in business administration, Healthcare Administration, or a related field preferred. · Experience: Minimum of 5 years of experience in executive administrative support, preferably within the healthcare or corporate sectors. · Skills & Competencies: o Exceptional organizational and time management abilities. o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). o Strong written and verbal communication skills. o Ability to manage multiple tasks and priorities in a fast-paced environment. o High level of professionalism and integrity. o Demonstrated ability to work independently and exercise sound judgment. o Familiarity with healthcare operations is a plus. Working Conditions: This is an onsite role located at Optalis Health & Rehabilitation's main office. The role requires full-time availability from Monday through Friday, with occasional after-hours responsibilities depending on the CEO's schedule and organizational needs. Compensation & Benefits: Optalis Health & Rehabilitation offers a competitive salary, along with a comprehensive benefits package that includes health, dental, and vision insurance, retirement plans, paid time off, and other wellness resources. #Corp

The part-time Fire Administrative Support employee will be responsible for providing administrative support to our Fire Department, assisting in various tasks related to compliance, fire safety, emergency response, and community outreach. This role requires a detail-oriented individual with strong organizational skills and a passion for public safety.

**About the Role** Are you extremely detail-oriented and a master multitasker? Looking for a friendly work environment with great benefits? This could be a great opportunity for you! As an Administrative Professional on Morley's reacquired vehicle management team in Saginaw, Michigan, you'll have: + A consistent M-F, 8 a.m. - 5 p.m. schedule + Flexibility (paid time off) + Steady work, supportive leaders, strong benefits and advancement opportunities _In this role, you'll help coordinate and process payments for Morley's Fortune 500 and luxury automotive clients._ **_What You'll Do_** + Handle outbound documentation, communications, and various financial and record-keeping tasks + Review prepared packets for correct payment info and attach appropriate check(s) + Request void checks and stop payments + Manage and report on checks received + Handle checks to be sent to the manufacturer, along with related documentation + Learn and understand project operations and workflow processes + Adhere to security procedures and timelines + Offer timely and accurate solutions through inbound and outbound conversations (including phone calls, chats, emails and other communications as needed) while keeping a positive and upbeat attitude **_Location_** **This is an on-site position in Saginaw, Michigan.** Being on site gives you space to connect with those around you. _See what_ _it's_ _like_ _working on our campus_ _:_ (direct link to video: ********************** + Friendly, casual environment + Corporate office in Saginaw Township, close to shopping and restaurants + Access to free on-site workout facility + Perkslike tickets to local events **_Questions Before You Apply?_** Live chat with a Morley Talent Acquisition (TA) Specialist ( careers.morleycompanies.com | chat hours: M-F 8 a.m. - 5 p.m. Eastern time; closed on some holidays | TA will respond to after-hours questions the next business day). **Skills for Success** **_Required Skills_** + Computer proficiency including Microsoft Office suite + A positive, self-starter attitude with a solid work ethic and ability to meet deadlines + Able to multitask and manage time effectively + Can work well on own or with a team + Critical thinker with organizational skills and strong attention to detail + Excellent interpersonal skills **_Eligibility Requirements_** + **Able to work on site at our office in Saginaw, Michigan, daily** + High school diploma or equivalent + One or more years of customer service experience (previous call center work, retail, restaurant, fast food, hotel or any role where you interacted with customers) + Able to work 8 a.m. - 5 p.m. Eastern time Monday to Friday (no nights or weekends!) + Must be able to stick to the schedule reliably **_Nice to Have_** + Associate degree + Three or more years of customer care experience + Accounting experience **Why Join Our Morley Family** The value of your employment is more than your paycheck. It's the combination of competitive pay, health benefits and other benefits Morley provides - your total compensation package. **_Health & Wellness Benefits_** + Medical and prescription coverage, including free annual physicals + Dental and vision insurance + Paid time off + Associate wellness program (earn a reward for getting your annual wellness checkup) + Programs to quit tobacco use and manage chronic conditions (e.g., diabetes, asthma) **_Financial Benefits_** + 401(k) with match + Flexible spending account + Life insurance + Short- and long-term disability insurance (company paid) **_Benefits to Make Your Life Easier_** + Teladoc: 24/7 online access to doctors + 24/7 nurse help desk + Patient advocacy: Free 24/7 help with benefit questions and claims issues + Family, financial and estate guidance (will) services **_About Morley_** Our mission is to deliver extraordinary experiences. We do this by leading with humility, embracing everyone, sweating the details and moving mountains (making the impossible possible) - for our Morley Family members and for the world-leading companies that partner with us. We are an Equal Opportunity Employer and promote an inclusive, caring and respectful work environment. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. As part of this commitment, we provide reasonable accommodations for those with disabilities. If you need reasonable accommodation to participate in the application or interview process, please contact ******************************* . Thank you for your interest in Morley. **_Notices_** + Morley utilizes E-Verify during onboarding for all hires. Click here to learn more about E-Verify: **************************** and your right to work: ******************************** + Click here to view Morley's CCPA Notice for applicants in California: ******************************* + Click here to view Morley's privacy policy: ************************************************

DETROIT COUNTRY DAY SCHOOL Position: Executive Assistant Department: Head of School's Office Available: September 2025 Detroit Country Day School is a private, independent, co-educational, non-denominational, preschool through grade 12, college preparatory school focused on a well-rounded liberal arts education. Emphasis on academics, arts, athletics, and character development is prevalent across the curriculum. DCDS believes diversity, equity, and inclusion are educational imperatives for the intellectual, social, and moral growth of every child. We honor the dignity of every human being and value differences that exist and are expressed throughout our vibrant school. The Executive Assistant plays a crucial role in ensuring the smooth and efficient operation of the school's leadership office. This highly visible and trusted position provides comprehensive administrative support to the Head of School, Assistant Head of School, and Chief Financial Officer. The Executive Assistant serves as a liaison between school leadership, faculty, staff, parents, and external stakeholders. They ensure clear communication, thoughtful scheduling, and diligent follow-through on all tasks and initiatives. This role requires exceptional organizational skills, discretion, initiative, and the ability to anticipate needs in a dynamic, fast-paced PK-12 educational environment. This is a full-time, 12-month position working 40 hours per week. Essential Responsibilities Provide administrative support to the leadership team (Head of School, Assistant Head of School, and Chief Financial Officer) Act as the first point of contact for the office, greeting and assisting visitors, parents, faculty, staff, and students with professionalism, warmth, and discretion Manage incoming inquiries - phone calls, emails, and in-person requests ensuring timely and appropriate responses or redirection Maintain a welcoming and organized front office environment that reflects the school's values and mission Coordinate scheduling requests and meeting appointments, ensuring seamless communication between leadership and all stakeholders Manage the Head of School's calendar, scheduling and coordinating meetings and events, ensuring alignment with the master school calendar, keeping up to date and managing changes Manage, organize, and distribute material for the Board of Trustees meetings and support Board of Trustees events Assist with special projects and initiatives as directed by the Head of School, Assistant Head of School, or Chief Financial Officer Handle sensitive information with discretion and confidentiality Manage the School's calendars and any pertinent sub-calendars, including but not limited to annual input and regular updates Act as a Designated School Official (DSO) for SEVIS, supporting the School's compliance and federal regulations related to international students. Perform other related duties as assigned by the Head of School, Assistant Head of School, and Chief Financial Officer Qualifications High School Diploma or equivalent required; Associate's or Bachelor's degree preferred. 4+ years of experience providing administrative or executive support; school experience is a plus Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask Possesses time management skills with the ability to meet deadlines Proficient in Microsoft Office, Google Workspace, or similar software with the ability to learn new or updated software Ability to work independently or as part of a team Professional demeanor and commitment to student-focused service Physical Requirements Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Work Environment Normal Office environment Applying for the position Interested candidates should submit letter of interest, resume and references online at **********************************

Job Description Property Administrator Support Specialist StoryPoint Group Traveling Property Administrator / Support Specialist Job Type: Full Time Benefits: Wages on Demand - Daily pay available Medical, Dental, Vision, 401k Generous PTO Cell Phone Reimbursement Position Summary: The Property Administrator Support Specialist will perform and/or oversee all office activities of a residential/retirement community. Maintain an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator Support Specialist will travel daily to assigned communities. Required Experience for Property Administrator Support Specialist: Associates Degree or equivalent experience. 2-4 years of experience in property management. Ability to write clearly and concisely. Ability to effectively communicate verbally with individuals and both large and small groups. Ability to effectively work collaboratively as part of a team. Strong proficiency with Microsoft Office Applications. Accounting or financial experience preferred. Forecasting/projections experience preferred. Administrative experience required. Knowledge of Yardi. Travel Required Primary Responsibilities: Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Perform all occupancy changes within Yardi including- Move ins, Move Outs and Transfers. Complete resident billing of monthly rental fees and other miscellaneous charges. Complete SOX Compliance required reporting. Collect, process, deposit and record all income, and notify residents of non-payments. Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner. Maintain and update the property file system on work orders, general correspondence, residents, employees, etc. Maintain Certificates of Insurance with vendors/contractors. Provide quality, professional service to the residents. Enter lease renewals and move-in/move-out paperwork processing in Yardi. Process purchase invoices on a weekly basis. Maintain SOX documentation. Payroll administration, including pay package, termination packages, and payroll transmittals. Purchase and supervise the maintenance of all office and administrative supplies and equipment. Maintain vendor third party agreements and code of conduct. Additional duties as assigned or needed Maintain a positive attitude which supports team performance and productivity Supports the Mission, Values, and Vision of Senior Village Management. Work toward continual improvement of the overall organization. Responsible for pursuing receivables/collection of outstanding unpaid rents Implement and conduct structured receivables collection Conduct general ledger review Some training may be required. Collaborate with team to forecast operations with 98% accuracy 4 months out May be responsible for more than one community To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. Connecting Seniors, Families and Communities For over 37 years, our senior living communities have served seniors and their families across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee, with each location offering unique services including independent, enhanced, and assisted living, as well as memory care and rehabilitation and skilled nursing. Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families, we've created a special culture within our communities that allows our employees to do their best work and our residents to shine every day. Not Just Making Every Day Great. Making Every Minute Great. There are 1,440 minutes in every single day. We aspire to make each one of them an exceptional moment. This philosophy is supported by our 6 powerful, yet simple pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back & Enjoy it. We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person, in every interaction, every minute of every day. It begins with empowering our employees. Every employee, at every level of the company, is expected to perform like a leader. Everyone is encouraged and expected to put the needs of each other above everything else. No one here just “does their job” The mission is to create the absolute best experiences. This emphasis on putting people first has helped us successfully grow for the right reasons. We have developed an environment that attracts dreamers, adventurers, creators, givers and believers to seek career opportunities with us. We find people who believe that true happiness is only found in the service of others. We want high-performers with diverse skill-sets and big hearts. We treat each other as family and find that close collaboration creates the biggest ideas. If you love serving others, and are looking for an opportunity to thrive, CommonSail Investment Group and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #SP2

Job Details Warren MI - Warren, MIDescription About Us: Avaneer Dental Studio, part of the Catalis Dental Lab Partners premier network, is an innovative dental laboratory specializing in high-quality restorations. You will be responsible for providing exceptional front desk support and customer service in a dental manufacturing lab setting. Your primary role will be to greet and assist visitors, answer phone calls, direct calls to the correct departments, and provide general administrative support. Your knowledge in dental lab terminology is imperative. Your friendly demeanor, excellent communication skills, and attention to detail will contribute to the smooth operation of our lab and ensure a positive experience for our clients. Key Responsibilities: Managing Phone Calls: Answer incoming calls promptly and courteously. Respond to inquiries, provide information, and transfer calls to the relevant individuals. Take accurate messages and ensure they are delivered promptly. Communication Coordination: Liaise with clients, dental offices, and lab personnel to ensure clear and effective communication. Relay important messages, updates, and requests accurately and promptly. Greeting and Welcoming Visitors: Welcome clients, vendors, and other visitors with a warm and professional demeanor. Direct them to the appropriate department or personnel and ensure a comfortable and welcoming atmosphere in the reception area. Scanning documents and data entry Invoicing and Billing Administrative Support: Assist with various administrative tasks, including data entry, filing, document preparation, and maintaining records. Help with inventory management and order office supplies as needed. Customer Service: Provide exceptional customer service by addressing client inquiries, concerns, and requests in a friendly and professional manner. Ensure clients feel valued and supported throughout their interactions with the lab. Office Maintenance: Keep the reception area clean, organized, and presentable. Monitor and maintain office supplies, including brochures, forms, and informational materials. Confidentiality and Security: Maintain strict confidentiality regarding client information and proprietary lab procedures. Adhere to security protocols to ensure the safety and privacy of sensitive data. Shipping and Receiving Other duties that may be assigned. Qualifications Qualifications and Skills: High school diploma or equivalent. Dental Industry Experience- this is a MUST HAVE. Previous experience as a receptionist or in a customer service role is preferred. Excellent verbal and written communication skills. Proficient in using phone systems, computers, and office software (e.g., Microsoft Office Suite, scheduling software). Strong organizational and multitasking abilities. Attention to detail and accuracy in data entry and record keeping. Ability to handle stressful situations calmly and professionally. Knowledge of dental terminology and procedures is a plus Why Join Us? Work in a state-of-the-art dental lab with cutting-edge technology. Competitive salary with opportunities for growth and skill development. Full benefits package to include health, dental, vision, life coverage and paid time off 401(k) with employer match Be part of a team of passionate, skilled technicians dedicated to excellence. Exposure to advanced ceramic techniques and new material innovations.